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20111214 - Agenda Packet - Board of Directors (BOD) - 11-33
Midpeninsula Regional Open Space District Meeting 11-33 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 Wednesday, December 14, 2011 SPECIAL MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 5:00 P.M.* REGULAR MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 7:00 P.M.* SPECIAL MEETING 5:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT — CLOSED SESSION 1. Closed Session: Public Employee Performance Evaluation — California Government Code §54957(b) (1). Title of Employee: General Manager, General Counsel, and District Controller 7:00 ADJOURNMENT REGULAR MEETING 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL. OPEN SPACE DISTRICT — PUBLIC SESSION ROLL. CAI,L REPORT ON RETURN FROM CLOSED SESSION (IF NECESSARY) (The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ORAL. COMMUNICATIONS - PUBLIC ADOPTION OF AGENDA 7:05* CONSENT CALENDAR 1. Approve Minutes of the District's Special and Regular Meeting— October 19, 2011 and October 26, 2011 2. Approve Revised Claims Report 3. Approve Written Communications — K. Rubin, D. Crane, R. Fell, D. Engovatov, J. Sullivan, A. Levin, and T. Barton 4. Approve the Interim General Counsel Employment Agreement and Associated Resolution for Legal Services During the Vacancy in this Position — Board Appointee Evaluation Committee 7:05* CONSENT CALENDAR (CONTINUED) 5. Authorization to Apply for a Bay Area Ridge Trail Council — Coastal Conservancy Grant for the El Corte de Madera Creek Parking/Staging Area and Trails Project — T. Hugg 7:10 BOARD BUSINESS 6. Annual Meeting of and Report to Shareholders of Guadalupe Land Company as Owners of Property Adjacent to the Mount Umunhum Area of Sierra Azul Open Space Preserve (Santa Clara County Assessor's Parcel Numbers 575-11-004, 575-12-001 and 575-12-013); Accept the Annual Report and the Chief Financial Officer's Report to Shareholders of Guadalupe Land Company; and Appoint the Directors of the Guadalupe Land Company — Chairman 7. Accept the District's Classification and Compensation Study Report and Management Recommendations; Amend the District's Classification and Compensation Plan regarding Classification and Title Revisions; Provide Direction for Future Implementation. — A. Spiegel 8. Adoption of an Amendment to the Preliminary Use and Management Plan for Rancho San Antonio Open Space Preserve to Designate an Existing Informal Trail as part of the Preserve Trail System for Hiking/Equestrian Use, name it the Quarry Trail, and Determine that the proposed project is categorically exempt from the California Environmental Quality Act — M. Manning 9. Adoption of a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Alpine Pond Habitat Restoration and Interpretive Boardwalk Project and Approval of Phase I, to be Implemented Pending Acquisition of Grant Funds— L. Bankosh 10. Award of Contract for Remodel of the Folger Ranch House located at La Honda Creek Open Space Preserve — M. Baldzikowski Proposed purchase of the Balaban property as an addition to the Mount Umunhum area of Sierra Azul Open Space Preserve, located approximately '/2 mile south of Almaden Reservoir along Alamitos Road (Santa Clara County Assessor's Parcel Number 562-23-005), Acceptance of Grant of Right of First Offer for the Balaban property located at the end of Alamitos Road (Santa Clara County Assessor's Parcel Number 562-22-039); and Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act -- M. Williams 12. Proposed purchase of the Peninsula Open Space Trust (Barret Creek Uplands) property as an addition to the Mount Umunhum area of Sierra Azul Open Space Preserve, located approximately''/ mile south of Almaden Reservoir in Barret Canyon (Santa Clara County Assessor's Parcel Number 562-23-004) and Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act — A. Ishibashi 13. Adoption of a Special Budget Adjustment for Additional Site Remediation Work at the Ravenswood Open Space Preserve Parking Lot in Association with the Cooley Landing Project — T. Hugg INFORMATIONAL, REPORTS — Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT * Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE HOARD: The President will invite public comment on agenda items al the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to he a public record and are distributed to Board members less than 72 hours prior to the meeting. will he available for public inspection at the District's Administrative Office located at 330 Distel Circle, Los Altos, California 94022. CERTIFICATION OF POSTINC OF AGENDA 1, Michelle Radcliffe, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing amended agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on December 9, 2011, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. The agenda is also available on the District's web site at http://www.openspace.org. Signed this 9th dav of December, at Los Altos, California. 14.4:04:10,941.04tirst. District Clerk December 9, 2011 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16377 16378 16379 16380 16381 16382 16383 16384 16385 16386 16387 16388 16389 16390 16391 16392 16393 16394 16395 16396 16397 16398 16399 16400 16401 16402 16403 16404 16405 16406 $795,000.00 $249,000.00 $100,970.00 $57,560.26 $31,609.05 $24,000.00 $21,380.21 $18,413.00 $18,400.00 $16,100.48 $12,934.07 $10,953.93 $10,493.72 $10,000.00 $8,684.08 $8,614.58 $8,344.99 $7,960.00 $7,027.80 $7,000.00 $6,442.96 $5,975.00 $5,412.50 $5,072.97 $5,000.00 $5,000.00 $4,576.75 $3,712.50 $3,708.00 $3,319.36 ## North American Title Company ## Old Republic Title Company TKO General Engineering & Construction *1 C & D Technologies *2 Motorola Solutions, Inc. TKO General Engineering & Construction Pacific Underground Services Biosearch Associates Imhof Tractor Service Geocon Consultants Peckham & McKenney LSA Associates Patsons Media Group *4 TKO General Engineering & Construction *5 Valmont Site Pro 1 *6 First National Bank *3 *7 Powerland Equipment Stallings Painting Company Design, Community & Environment Killroy Pest Control California Work Trucks Minh Le ESRI *8 U.S. Postmaster *9 North American Title Company San Francisco Parks Alliance Design Concepts Koff & Associates Macro Corporation CMK Automotive 16407 $3,250.00 *10 American Tower Corporation 16408 16409 16410 16411 16412 16413 16414 $3,169.49 $3,057.00 $2,990.00 $2,908.00 $2,865.00 $2,702.81 $2,635.46 16415 $2,574.06 Tires On The Go Alliance Environmental Group Ideal Restoration *11 Mayne Tree Expert Company lfland Survey San Mateo County Mosquito And Vector Control District Accountemps Ecological Concerns Land Acquisition - Balaban Property Land Acquisition - POST Barret Creek Uplands Property Construction Services For Big Dipper Ranch Roads Restoration Project Equipment For District's New Radio Project Equipment For District's New Radio Project Cattle Fencing - Big Dipper & Pond DR06 Water System Improvements - Folger Ranch House Project Biological Surveys For Mindego Gateway Project Pipe & Trough Installation At Big Dipper Hicks Flat Mercury Remediation Plan & Construction Oversight Recruitment Expenses - General Counsel Search Environmental Consulting Services - Midego Gateway Project Printing Services - Winter Newsletter Partial Payment - Construction Services For Big Dipper Ranch Roads Restoration Project Tower Mounting Hardware For District's New Radio Project Conferences & Training - Pacific Southwest Maintenance Management School / California Invasive Plant Council Conference / California Rural Water Association Class / City Clerks Association Of California Conference / California Special Districts Associatio Tractor Mower Lead Paint Abatement & Repaint - Slaght Rental Residence Assistance Assembling Resource Management Policies Treatment Of Twenty One Acres Of Slender False Brome Vehicle Maintenance & Repairs / Install Service Body & Winch On Maintenance Truck Leadership Consulting Services ArcGIS Server Standard Workgroup - Two Core Licenses Postage For Winter Newsletter Deposit - Land Acquisition Membership Dues For Bay Area Open Space Council Graphic Design Services - Winter Newsletter / Winter Calendar / Business Cards Classification & Compensation Study Services Project Management Services - Implementation Of District's New Radio System Vehicle Maintenance & Repairs Coyote Peak Site Inspection & Structural Analysis - Radio Improvement Project Tires Asbestos Abatement - Barn & Rental Residence At Slaght Property Asbestos Pipe Removal - Silva House Spraying Trees With Agri -Fos At ECDM Access Easement To Former Chen Property At Sierra Azul Mosquito & Vector Disease Control Assessment Accounting Temp Native Revegetation Maintenance & Monitoring - Skyline Ridge Tree Farm Page 1 of 7 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16416 16417 16418 16419 16420 16421 16422 16423 16424 16425 16426 16427 16428 16429 16430 16431 16432 16433 16434 16435 16436 16437 16438 16439 16440 $2,510.50 $2,483.52 $2,322.22 $2,317.50 $2,254.61 $2,241.56 $2,231.53 $2,000.00 $1,981.70 $1,904.00 $1,850.85 $1,792.97 $1,700.00 $1,664.92 $1,610.00 $1,605.75 $1,600.00 $1,599.50 $1,481.93 $1,370.00 $1,291.07 $1,206.00 $1,172.00 $1,125.47 $1,103.15 Page & Turnbull Priority 1 Public Safety Equipment Ecological Concerns *12 Greenlnfo Network The Carpet Mart Santa Clara County Vector Control District Metro Mobile Communications Normal Data Bonnie Rapley Mayne Tree Expert Company Priority 1 Public Safety Equipment New World Systems Pacific States Environmental Contractors Schafer Consulting Daniel Hunt The Ferguson Group Hazard Management Services Old Republic Title Company '13 Peterson Tractor Examinetics Gardenland Power Equipment Cupertino Medical Group Communication & Control Sunnyvale Ford Del Woods 16441 $1,073.33 *6 First National Bank 16442 16443 16444 16445 16446 16447 16448 16449 16450 16451 16452 16453 $1,056.40 $1,017.27 $1,000.00 $1,000.00 $980.00 $977.30 $977.04 $960.03 $945.02 $925.00 $860.00 $801.57 *14 State Board Of Equalization R & B Company '15 Old Republic Title Company '16 Neofunds By Neopost Fall Creek Engineering *6 First National Bank Stevens Creek Quarry Koopmann, Clayton Reed & Graham Jakaby Engineering Pro -Installers *6 First National Bank Architectural & Engineering Services - Folger Ranch House Remodel Project Install Emergency Lights And Radio On Maintenance Truck / New Lightbox For Patrol Truck Native Revegetation Maintenance & Monitoring - Skyline Ridge Tree Farm Phase III Preserve Finder Upgrades Carpet & Installation - Rental Residence Mosquito & Vector Disease Control Assessment Three Portable Radios Consultant Services - Insurance Tracking Database Propane Reimbursement For October Farm Spraying Trees With Agri -Fos At RSA & Los Trancos Outfit Patrol Truck With Code 3 & Radio Equipment Integrated Accounting And Financial System Software & Implementation Services Mt. Umunhum Water Tank Inspection, Assessment & Report Consulting Services - Integrated Accounting & Financial Software Selection, Evaluation & Implementation Reimbursement - Slender False Brome Treatment Legislative Consultant - Lobbyist For Mt. Umunhum Training - Lead Action & Asbestos Class III Title Insurance Policy and Escrow Fees For the POST Barret Creek Uplands Property Tractor Supplies & Service Hearing Conservation Training & Audiogram Testing Field Supplies / Chainsaw Parts / Auger Bits / Log Splitter Parts / Stand For Pole Saw / Oil Filters For Pumpers / Spark Plugs / Air Filters / Brush Cutter Supplies Employee Medical Services Radio Repeater Site Rent - Tomita Hill Vehicle Maintenance & Repairs Consulting Services - Bear Creek Stables Site Assessment , RFP & Lease Development Field Supplies / Safety Glasses / Puncheon Supplies / Flashlight For Crew / Volt Meter & Parts / Hose Clamp / Plexiglass For Sign Boards / Flags For SFO Annual Pond Permits Plumbing Supplies For Saratoga Gap Rental Residences Deposit - Land Acquisition Replenish Postage Meter - AO Design Services For Ponds DRO7 & DRO8 At La Honda Creek Volunteer & Docent Training Supplies / Facility Rental For Volunteer Recognition Event Base And Drain Rock For Pulgas Ridge Trail Work Reimbursement - California Cattlemens Convention & Mileage Rice Straw For Restoration Used On Volunteer Projects Design & Drafting Services For ECDM Trail Construction Chimney Cleaning - Rental Residences Rental Residence Expenses - Carbon Monoxide Detectors / Motion Detector / Timer For Water Heater Page 2 of 7 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16454 16455 16456 16457 16458 $801.45 $797.15 $750.00 $714.42 $657.50 Hugg, Tina Costco D&J Dutra Materials Page & Turnbull 16459 $653.39 *6 First National Bank 16460 16461 $647.70 $643.60 Foster Brothers Greg's Trucking Service 16462 $630.00 *6 First National Bank 16463 16464 16465 16466 16467 $610.22 $604.96 $602.46 $595.24 $584.00 Summit Uniforms Hertz Equipment Rental Sol's Mobile Service Williams, Mike Diamond Quality Printing 16468 $583.14 *6 First National Bank 16469 $575.00 *17 County Of San Mateo Information Services Department 16470 $547.16 *18 United Site Services 16471 $534.60 The Workingman's Emporium 16472 $526.00 ID Plus 16473 $500.12 West Tek Supply 16474 $500.00 Eflexgroup 16475 $500.00 *19 Frank & Virginia Jakel 16476 $483.14 Hsieh, Benny 16477 16478 16479 16480 16481 16482 16483 16484 16485 16486 16487 16488 $480.00 $470.15 $463.43 $455.00 $445.01 $406.53 $406.23 $404.76 $400.06 $400.00 $399.76 $395.95 Citadel Arts Grainger *6 First National Bank Normal Data Tom Karnofel LFR An ARCADIS Company *20 Commuter Check Services Radcliffe, Michelle Sears Lance Bayer G & K Services *6 First National Bank 16489 $394.72 Beck's Shoes 16490 $386.37 Jurgensen, Rudy Reimbursement - American Society Of Landscape Architects Conference Expenses Break Room Supplies / Janitorial Supplies / Volunteer Recognition Event Supplies Septic Tank Riser & Plumbing Repairs - Rental Residences Large Rocks For Pulgas Trail Project Interpretive Services - Oral History Interview Of Veterans At Mt. Umunhum / Interpretive Planning & Plan Memo Event Supplies & Expenses - Staff Recognition Event Supplies / Staff Holiday Party Supplies / Mt. Umunhum Veterans Event Supplies Re -Key Padlocks At SFO / Six Sesame Locks For October Farms / Twelve Re-Keyable Padlocks Trucking Services - Rock For Pulgas Ridge Trail Work Membership Dues - California Park & Recreation Society / California Public Employers Labor Relations Association Uniform Expenses Equipment Rental - Roller For Purisima Creek Road Work Vehicle Maintenance & Repairs Reimbursement - Cell Phone, Mileage & International Right Of Way Association Membership Dues Mailing Services - Winter Newsletter Computer, Website & Internet Expenses - FFO Internet / Email Service Provider For Sending Email Blasts / Laptop Case / Power Strips / PDF Convertor Software / Printer Repair Rent For Radio Repeater At Pise Peak Sanitation Services - Sierra Azul & Fremont Older Uniform Expenses Name Tags For Staff Supplies For Trail Work At Pulgas Ridge Flexible Spending Account Annual Compliance Fee Option Deposit - Land Acquisition Reimbursement - Office & Kitchen Supplies / Cell Phone / Mileage / New World Business Meeting Expenses Staff Photo Eleven Flashlights Uniform Expenses Consulting Services - Permits Database Travel Expenses For OSHA Lead / Asbestos Screening For Former Employee - Second Opinion Engineer & Design Services - ECDM Staging Area Project Commuter Check Program - Transit Passes Reimbursement - City Clerks Association Of California Seminar Expenses Floor Jack & Drill Press Vise Legal Services Shop Towel Service - SFO & FFO Office Supplies / Copier Tab Dividers / Water Filter / LED Light Bulbs / Batteries For Wireless Sound System / Labels For Label Maker / Envelopes Uniform Expense - Boots Reimbursement - California Special Districts Association Conference Expenses Page 3 of 7 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16491 16492 16493 16494 16495 16496 16497 16498 16499 16500 $370.56 $350.00 $334.60 $323.42 $306.50 $303.04 $292.50 $281.23 $265.43 $264.65 Recology South Bay Bruce Noble Moffett Supply Company *6 First National Bank Del Rey Building Maintenance Congdon, Bunny *21 Inspection Consulting Barron Park Supply Pacific Coast Seed Orchard Supply Hardware 16501 $255.21 ADT Security Services 16502 $251.14 John Shelton 16503 $250.00 Sterling Underground Construction 16504 $249.72 *22 California Water Service Company 16505 $220.00 Forensic Analytical 16506 $208.42 Tadco Supply 16507 $200.34 California Water Service Company 16508 $199.63 West Payment Center 16509 $190.54 Green Waste 16510 $189.44 Dolan, Brendan 16511 $173.19 *6 First National Bank 16512 $165.00 Lund, Pearson, McLaughlin Fire Protection Systems 16513 $150.00 County Clerks Association Of California 16514 $149.71 O'Reilly Auto Parts 16515 $142.00 California Rural Water Association 16516 $132.27 Staples Credit Plan 16517 $129.26 *23 California Department Of Fish & Game 16518 $128.82 Perez, Mike 16519 $125.00 Half Moon Bay Review 16520 $121.55 Sommer, Sandy 16521 $118.26 Malone, Brian 16522 16523 16524 16525 $110.31 $109.00 $105.00 $100.00 *24 Mission Trail Waste Systems Coastal Sierra Half Moon Bay Review Santa Clara County Clerk Recorder 16526 $100.00 County Of San Mateo Human Resources Department 16527 $93.69 FedEx 16528 $89.50 Cermeno, Sal 16529 $85.52 Downing, Brendan 16530 $83.50 *25 San Mateo County 16531 $83.25 Topley, David Dumpster Service - FFO Reimbursement - Slender False Brome Treatment Janitorial Supplies Miscellaneous Expenses - Resolution Framing / Treated Wood Disposal / Clinometer For Planning Department / Name Plates For Board Meetings Janitorial Supplies - AO Reimbursement - Mileage Concrete Testing For Water Tank Pad - Folger House Remodel Project Plumbing Supplies For FFO & Rental Residence Repairs Grass Seed For Rangeland Field Supplies / Windshield Wipers / Rental Residence Supplies / Skyline Water Shed Supplies / Janitorial Supplies / DHF Supplies Alarm Service - SFO Culvert For Blue Brush Monitor Septic System - RSA Water Service - FFO Bulk Material Sampling - Creosote & Aspestos From Culvert Janitorial Supplies Water Service - Windy Hill & AO Monthly Subscription For Online Legal Information Garbage Service - SFO Reimbursement - Uniform Expense Business Related Meals - Managers Meeting / Operations Meeting / Mt. Umunhum Tour / GM Business Lunch AO - Quarterly Fire Sprinkler Inspection Membership Dues Antifreeze & Washer Fluid For FFO Shop / Motor Oil For Pumpers, FFO & AO Vehicles Membership Dues Office & Break Room Supplies - AO Scientific Collecting Permit Application Fee - Red Legged Frog Reimbursement - Uniform Expenses Legal Advertisement - Folger Ranch House Remodel Reimbursement - Mileage Reimbursement - Pacific Southwest Maintenance Management School Expenses Garbage Service - AO Internet Service - SFO Legal Advertisement - Amended Notice Of Intent To Adopt A Mitigated Negative Declaration For Resource Management Policies Notice Of Exemption - POST Barret Creek Uplands & Balaban Properties Training Course - Excel 2007 Shipping Charges Reimbursement - Uniform Expense Reimbursement - Propane Tank Rental Hazardous Waste Disposal Fee Reimbursement - Mileage Page 4 of 7 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16532 $80.00 Northern California City Clerks Association 16533 $78.35 Abbors, Stephen 16534 $78.00 Pacific Telemanagement Services 16535 $71.00 County Of Santa Clara - Office Of The Sheriff 16536 $71.00 Terminix 16537 $67.33 *6 First National Bank 16538 $62.32 Coony, Gina 16539 $55.36 Newburn, Michael 16540 $52.99 *26 Fleet Services 16541 $50.00 Williams, Jennifer 16542 $43.00 Allen's Press Clipping Bureau 16543 $38.93 *27 County Of San Mateo Tax Collector 16544 $26.25 Rayne Of San Jose 16545 $13.86 United Parcel Service 16546 $6.75 Kwik Key Lock & Safe Company 16547 R $7,625.55 TKO General Engineering & Construction 16548 R $7,455.69 *28 San Mateo County Planning & Building Division 16549 R $6,416.47 *29 San Mateo County Planning & Building Department 16550 R $5,775.00 Joseph Szabo 16551 R $5,435.35 Sol's Mobile Service 16552 R $5,000.00 Hulberg & Associates 16553 R $4,725.00 Butano Geotechnical Engineering 16554 R $4,423.42 *30 San Mateo County Tax Collector 16555 R $2,912.50 California Department Of Fish & Game 16556 R 16557 R 16558 R 16559 R 16560 R 16561 R 16562 R 16563 R 16564 R 16565 R 16566 R 16567 R $2,386.73 $2,140.50 $2,083.28 $1,782.48 $1,168.75 $1,062.29 $745.06 $696.91 $650.54 $559.65 $547.16 $545.80 16568 R $494.25 Ace Fire Equipment Liebert Cassidy Whitmore Office Depot Wetlands & Water Resources Greenlnfo Network Pine Cone Lumber *31 U. S. Postmaster The Mercury News Green Waste Tadco Supply United Site Services Langley Hill Quarry San Jose Water Company Registration For The Northern California City Clerks Association Division Meeting Reimbursement - Business Meals & Parking Expense Pay Phone - Black Mountain Fingerprinting Services Pest Control - AO Advertising, Subscriptions & Books - Survey Monkey Monthly Subscription / Microsoft Outlook 2007 Manual Reimbursement - San Mateo County Plans For POST Silva Property To Obtain Permit Reimbursement - Cell Phone Fuel Reimbursement - Volunteer Recognition Event Supplies Clipping Service Property Tax - Purisima Creek Redwoods Parcel Water Service - Fremont Older Parcel Shipping Keys For Rental Property Blue Brush Gully Debris Removal Fees For County Review Of Staging Area Component Of The Mindego Gateway Project Lot Line Adjustment Application Fee For Gallaway Property At ECDM Reimbursement - Slender False Brome Treatment Vehicle Repairs & Service Appraisal Fee - POST Madonna Creek Property Geotech Testing & Report For Mindego Gateway Project Property Tax Payment For Parcels At Purisima Creek Redwoods Lake & Streambed Alteration Fees - ECDM Watershed Protection Program Annual Fire Extinguisher Service - SFO & FFO Legal Services - Personnel Office Supplies / Calendars For AO, SFO & FFO / Pocket Planners / Copy Paper / File Folders / Envelopes / Break Room Supplies / Binder Clips / Fax Cartridge / Flash Drives / Notary Seals Consulting Services For Slender False Brome Integrated Pest Management Program - Dennis Martin Creek Preserve Finder Upgrades Materials For Skyline Ridge Puncheon Hand Rails Postage For Mt. Umunhum Postcard Mailing Advertisement - Invitation To Bid For Folger Ranch House Remodel Project / Notice Of Intent - Resource Management Policies Debris Box & Garbage Service - SFO Janitorial Supplies Sanitation Services - Sierra Azul & Fremont Older Drain Rock For La Honda Road / Baserock For Foundation Of New Water Tank At Rental Residence Water Service - RSA Page 5 of 7 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16569 R 16570 R 16571 R 16572 R 16573 R 16574 R 16575 R 16576 R 16577 R 16578 R 16579 R 16580 R 16581 R 16582 R 16583 R 16584 R 16585 R 16586 R 16587 R $479.78 $464.00 $399.00 $397.23 $250.00 $240.60 $228.38 $200.00 $198.00 $159.84 $157.08 $117.99 $107.49 $85.00 $40.00 $31.54 $27.05 $15.77 $3.95 Home Depot Nimitz Elementary School Gou, Vicky Petty Cash Wildland Resource Management Grand Prix Sommer, Sandy Bay Conservation & Development Commission Ergo Vera Spiegel, Annetta Abbors, Stephen Summit Uniforms Villarreal, Jaime Fitzsimons, Renee Pesticide Applicators Professional Association United Parcel Service Tooland Los Altos Hardware Barron Park Supply Field Supplies / Buckets For Hazardous Material / Paint For Signs / Plywood / Plumbing Supplies For Rental Residence Water Tank / Garbage Disposal & Faucet For FFO / Heater For SAO / Cleaning Supplies Transportation Assistance Program Reimbursement - Registration For Nonprofit Tech Conference Office & Break Room Supplies / Parking, Mileage & Carwash / Field Supplies / Fuel / Staff Holiday Party Supplies / Volunteer Recognition Event Supplies Wildlife Risk Assessment For Mt. Umunhum Tire & Mounting For ATV Reimbursement - American Society Of Landscape Architects Conference Expenses Amendment To Permit Fee - Cooley Landing Ergonomic Evaluations Reimbursement - Mileage Reimbursement - Management Retreat Supplies Uniform Expenses Reimbursement - Uniform Expense Reimbursement - Recertification Fee For Certified Interpretive Guide Membership Dues Parcel Shipping Field Supply - Pliers Field Supplies Drain Cleaner Page 6 of 7 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description Total $1,652,592.38 *1 Urgent check issued 12/6/11 *2 Urgent check issued 12/6/11 *3 Urgent check issued 11/18/11 *4 Urgent check issued 12/5/11 *5 Urgent check issued 12/6/11 *6 Urgent check issued 11/10/11 The Total For First National Bank is $14,756.63 *7 Urgent check issued 11/22/11 *8 Urgent check issued 11/18/11 *9 Urgent check issued 11/22/11 *10 Urgent check issued 11/18/11 *11 Urgent check issued 11/18/11 *12 Urgent check issued 11/18/11 *13 Urgent check issued 11/18/11 *14 Urgent check issued 11/18/11 *15 Urgent check issued 11/30/11 *16 Urgent check issued 11/18/11 *17 Urgent check issued 11/18/11 *18 Urgent check issued 11/18/11 *19 Urgent check issued 12/5/11 *20 Urgent check issued 12/6/11 *21 Urgent check issued 11/18/11 *22 Urgent check issued 11/18/11 *23 Urgent check issued 11/22/11 *24 Urgent check issued 11/18/11 *25 Urgent check issued 12/6/11 *26 Urgent check issued 11/18/11 *27 Urgent check issued 12/8/11 *28 Urgent check issued 12/8/11 *29 Urgent check issued 12/9/11 *30 Urgent check issued 12/8/11 *31 Urgent check issued 12/8/11 ## In the event these agenda items are not approved, these claims will not be processed Page 7 of 7 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Midpeninsula Regional Open Space District Amount Name Description 16377 $795,000.00 ## North American Title Company 16378 $249,000.00 ## Old Republic Title Company 16379 $100,970.00 TKO General Engineering & Construction $57,560.26 *1 C & D Technologies $31,609.05 *2 Motorola Solutions, Inc. 16380 16381 16382 Construction 16383 $21,380.21 Pacific Underground Services 16384 $18,413.00 Biosearch Associates 16385 $18,400.00 Imhof Tractor Service 16386 $16,100.48 Geocon Consultants 16387 $12,934.07 Peckham & McKenney 16388 $10,953.93 LSA Associates 16389 $10,493.72 Patsons Media Group 16390 $10,000.00 *4 TKO General Engineering & Construction 16391 $8,684.08 *5 Valmont Site Pro 1 16392 $8,614.58 *6 First National Bank $24,000.00 *3 TKO General Engineering & 16393 16394 16395 16396 16397 16398 16399 16400 16401 16402 16403 16404 16405 $8,344.99 $7,960.00 $7,027.80 $7,000.00 $6,442.96 $5,975.00 $5,412.50 $5,072.97 $5,000.00 $5,000.00 $4,576.75 $3,712.50 $3,708.00 *7 *8 *9 Powerland Equipment Stallings Painting Company Design, Community & Environment Killroy Pest Control California Work Trucks Minh Le ESRI U.S. Postmaster North American Title Company San Francisco Parks Alliance Design Concepts Koff & Associates Macro Corporation 16406 $3,319.36 CMK Automotive 16407 $3,250.00 *10 American Tower Corporation 16408 16409 16410 16411 16412 16413 16414 $3,169.49 $3,057.00 $2,990.00 $2,908.00 $2,865.00 $2,702.81 $2,635.46 16415 $2,574.06 Tires On The Go Alliance Environmental Group Ideal Restoration *11 Mayne Tree Expert Company Ifland Survey San Mateo County Mosquito And Vector Control District Accountemps Ecological Concerns Land Acquisition - Balaban Property Land Acquisition - POST Barret Creek Uplands Property Construction Services For Big Dipper Ranch Roads Restoration Project Equipment For District's New Radio Project Equipment For District's New Radio Project Cattle Fencing - Big Dipper & Pond DRO6 Water System Improvements - Folger Ranch House Project Biological Surveys For Mindego Gateway Project Pipe & Trough Installation At Big Dipper Hicks Flat Mercury Remediation Plan & Construction Oversight Recruitment Expenses - General Counsel Search Environmental Consulting Services - Midego Gateway Project Printing Services - Winter Newsletter Partial Payment - Construction Services For Big Dipper Ranch Roads Restoration Project Tower Mounting Hardware For District's New Radio Project Conferences & Training - Pacific Southwest Maintenance Management School / California Invasive Plant Council Conference / California Rural Water Association Class / City Clerks Association Of California Conference / California Special Districts Associatio Tractor Mower Lead Paint Abatement & Repaint - Slaght Rental Residence Assistance Assembling Resource Management Policies Treatment Of Twenty One Acres Of Slender False Brome Vehicle Maintenance & Repairs / Install Service Body & Winch On Maintenance Truck Leadership Consulting Services ArcGIS Server Standard Workgroup - Two Core Licenses Postage For Winter Newsletter Deposit - Land Acquisition Membership Dues For Bay Area Open Space Council Graphic Design Services - Winter Newsletter / Winter Calendar / Business Cards Classification & Compensation Study Services Project Management Services - Implementation Of District's New Radio System Vehicle Maintenance & Repairs Coyote Peak Site Inspection & Structural Analysis - Radio Improvement Project Tires Asbestos Abatement - Barn & Rental Residence At Slaght Property Asbestos Pipe Removal - Silva House Spraying Trees With Agri -Fos At ECDM Access Easement To Former Chen Property At Sierra Azul Mosquito & Vector Disease Control Assessment Accounting Temp Native Revegetation Maintenance & Monitoring - Skyline Ridge Tree Farm Page 1 of 6 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Midpeninsula Regional Open Space District # Amount Name Description 16416 16417 16418 16419 16420 16421 16422 16423 16424 16425 16426 16427 16428 16429 16430 16431 16432 16433 16434 16435 16436 16437 16438 16439 16440 $2,510.50 $2,483.52 $2,322.22 $2,317.50 $2,254.61 $2,241.56 $2,231.53 $2,000.00 $1,981.70 $1,904.00 $1,850.85 $1,792.97 $1,700.00 $1,664.92 $1,610.00 $1,605.75 $1,600.00 $1,599.50 $1,481.93 $1,370.00 $1,291.07 $1,206.00 $1,172.00 $1,125.47 $1,103.15 Page & Turnbull Priority 1 Public Safety Equipment Ecological Concerns *12 Greenlnfo Network The Carpet Mart Santa Clara County Vector Control District Metro Mobile Communications Normal Data Bonnie Rapley Mayne Tree Expert Company Priority 1 Public Safety Equipment New World Systems Pacific States Environmental Contractors Schafer Consulting Daniel Hunt The Ferguson Group Hazard Management Services Old Republic Title Company *13 Peterson Tractor Examinetics Gardenland Power Equipment Cupertino Medical Group Communication & Control Sunnyvale Ford Del Woods 16441 $1,073.33 *6 First National Bank 16442 16443 16444 16445 16446 16447 16448 16449 16450 16451 16452 16453 $1,056.40 $1,017.27 $1,000.00 $1,000.00 $980.00 $977.30 $977.04 $960.03 $945.02 $925.00 $860.00 $801.57 *14 State Board Of Equalization R & B Company *15 Old Republic Title Company *16 Neofunds By Neopost Fall Creek Engineering *6 First National Bank Stevens Creek Quarry Koopmann, Clayton Reed & Graham Jakaby Engineering Pro -Installers *6 First National Bank Architectural & Engineering Services - Folger Ranch House Remodel Project Install Emergency Lights And Radio On Maintenance Truck / New Lightbox For Patrol Truck Native Revegetation Maintenance & Monitoring - Skyline Ridge Tree Farm Phase III Preserve Finder Upgrades Carpet & Installation - Rental Residence Mosquito & Vector Disease Control Assessment Three Portable Radios Consultant Services - Insurance Tracking Database Propane Reimbursement For October Farm Spraying Trees With Agri -Fos At RSA & Los Trancos Outfit Patrol Truck With Code 3 & Radio Equipment Integrated Accounting And Financial System Software & Implementation Services Mt. Umunhum Water Tank Inspection, Assessment & Report Consulting Services - Integrated Accounting & Financial Software Selection, Evaluation & Implementation Reimbursement - Slender False Brome Treatment Legislative Consultant - Lobbyist For Mt. Umunhum Training - Lead Action & Asbestos Class I11 Title Insurance Policy and Escrow Fees For the POST Barret Creek Uplands Property Tractor Supplies & Service Hearing Conservation Training & Audiogram Testing Field Supplies / Chainsaw Parts / Auger Bits / Log Splitter Parts / Stand For Pole Saw / Oil Filters For Pumpers / Spark Plugs / Air Filters / Brush Cutter Supplies Employee Medical Services Radio Repeater Site Rent - Tomita Hill Vehicle Maintenance & Repairs Consulting Services - Bear Creek Stables Site Assessment , RFP & Lease Development Field Supplies / Safety Glasses / Puncheon Supplies / Flashlight For Crew / Volt Meter & Parts / Hose Clamp / Plexiglass For Sign Boards / Flags For SFO Annual Pond Permits Plumbing Supplies For Saratoga Gap Rental Residences Deposit - Land Acquisition Replenish Postage Meter - AO Design Services For Ponds DRO7 & DRO8 At La Honda Creek Volunteer & Docent Training Supplies / Facility Rental For Volunteer Recognition Event Base And Drain Rock For Pulgas Ridge Trail Work Reimbursement - California Cattlemens Convention & Mileage Rice Straw For Restoration Used On Volunteer Projects Design & Drafting Services For ECDM Trail Construction Chimney Cleaning - Rental Residences Rental Residence Expenses - Carbon Monoxide Detectors / Motion Detector / Timer For Water Heater Page 2 of 6 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Midpeninsula Regional Open Space District # Amount Name Description 16454 16455 16456 16457 16458 $801.45 $797.15 $750.00 $714.42 $657.50 Hugg, Tina Costco D&J Dutra Materials Page & Turnbull 16459 $653.39 *6 First National Bank 16460 16461 $647.70 $643.60 Foster Brothers Greg's Trucking Service 16462 $630.00 *6 First National Bank 16463 16464 16465 16466 16467 $610.22 $604.96 $602.46 $595.24 $584.00 Summit Uniforms Hertz Equipment Rental Sol's Mobile Service Williams, Mike Diamond Quality Printing 16468 $583.14 *6 First National Bank 16469 $575.00 *17 County Of San Mateo Information Services Department 16470 $547.16 *18 United Site Services 16471 $534.60 The Workingman's Emporium 16472 $526.00 ID Plus 16473 $500.12 West Tek Supply 16474 $500.00 Eflexgroup 16475 $500.00 *19 Frank & Virginia Jake! 16476 $483.14 Hsieh, Benny 16477 16478 16479 16480 16481 16482 16483 16484 16485 16486 16487 16488 $480.00 $470.15 $463.43 $455.00 $445.01 $406.53 $406.23 $404.76 $400.06 $400.00 $399.76 $395.95 Citadel Arts Grainger *6 First National Bank Normal Data Tom Karnofel LFR An ARCADIS Company *20 Commuter Check Services Radcliffe, Michelle Sears Lance Bayer G & K Services *6 First National Bank 16489 $394.72 Beck's Shoes 16490 $386.37 Jurgensen, Rudy Reimbursement - American Society Of Landscape Architects Conference Expenses Break Room Supplies / Janitorial Supplies / Volunteer Recognition Event Supplies Septic Tank Riser & Plumbing Repairs - Rental Residences Large Rocks For Pulgas Trail Project Interpretive Services - Oral History Interview Of Veterans At Mt. Umunhum / Interpretive Planning & Plan Memo Event Supplies & Expenses - Staff Recognition Event Supplies / Staff Holiday Party Supplies / Mt. Umunhum Veterans Event Supplies Re -Key Padlocks At SFO / Six Sesame Locks For October Farms / Twelve Re-Keyable Padlocks Trucking Services - Rock For Pulgas Ridge Trail Work Membership Dues - California Park & Recreation Society / California Public Employers Labor Relations Association Uniform Expenses Equipment Rental - Roller For Purisima Creek Road Work Vehicle Maintenance & Repairs Reimbursement - Cell Phone, Mileage & International Right Of Way Association Membership Dues Mailing Services - Winter Newsletter Computer, Website & Internet Expenses - FFO Internet / Email Service Provider For Sending Email Blasts / Laptop Case / Power Strips / PDF Convertor Software / Printer Repair Rent For Radio Repeater At Pise Peak Sanitation Services - Sierra Azul & Fremont Older Uniform Expenses Name Tags For Staff Supplies For Trail Work At Pulgas Ridge Flexible Spending Account Annual Compliance Fee Option Deposit - Land Acquisition Reimbursement - Office & Kitchen Supplies / Cell Phone / Mileage / New World Business Meeting Expenses Staff Photo Eleven Flashlights Uniform Expenses Consulting Services - Permits Database Travel Expenses For OSHA Lead / Asbestos Screening For Former Employee - Second Opinion Engineer & Design Services - ECDM Staging Area Project Commuter Check Program - Transit Passes Reimbursement - City Clerks Association Of California Seminar Expenses Floor Jack & Drill Press Vise Legal Services Shop Towel Service - SFO & FFO Office Supplies / Copier Tab Dividers / Water Filter / LED Light Bulbs / Batteries For Wireless Sound System / Labels For Label Maker / Envelopes Uniform Expense - Boots Reimbursement - California Special Districts Association Conference Expenses Page 3 of 6 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Midpeninsula Regional Open Space District # Amount Name Description 16491 16492 16493 16494 16495 16496 16497 16498 16499 16500 16501 16502 16503 16504 16505 16506 16507 16508 16509 16510 16511 $370.56 $350.00 $334.60 $323.42 $306.50 $303.04 $292.50 $281.23 $265.43 $264.65 $255.21 $251.14 $250.00 $249.72 $220.00 $208.42 $200.34 $199.63 $190.54 $189.44 $173.19 Recology South Bay Bruce Noble Moffett Supply Company *6 First National Bank Del Rey Building Maintenance Congdon, Bunny *21 Inspection Consulting Barron Park Supply Pacific Coast Seed Orchard Supply Hardware ADT Security Services John Shelton Sterling Underground Construction *22 California Water Service Company Forensic Analytical Tadco Supply California Water Service Company West Payment Center Green Waste Dolan, Brendan *6 First National Bank 16512 $165.00 Lund, Pearson, McLaughlin Fire Protection Systems 16513 $150.00 County Clerks Association Of California 16514 $149.71 O'Reilly Auto Parts 16515 $142.00 California Rural Water Association 16516 $132.27 Staples Credit Plan 16517 $129.26 *23 California Department Of Fish & Game 16518 $128.82 Perez, Mike 16519 $125.00 Half Moon Bay Review 16520 $121.55 Sommer, Sandy 16521 $118.26 Malone, Brian 16522 16523 16524 $110.31 *24 $109.00 $105.00 16525 $100.00 Mission Trail Waste Systems Coastal Sierra Half Moon Bay Review Santa Clara County Clerk Recorder 16526 $100.00 County Of San Mateo Human Resources Department 16527 $93.69 FedEx 16528 $89.50 Cermeno, Sal 16529 $85.52 Downing, Brendan 16530 $83.50 *25 San Mateo County 16531 $83.25 Topley, David Dumpster Service - FFO Reimbursement - Slender False Brome Treatment Janitorial Supplies Miscellaneous Expenses - Resolution Framing / Treated Wood Disposal / Clinometer For Planning Department / Name Plates For Board Meetings Janitorial Supplies - AO Reimbursement - Mileage Concrete Testing For Water Tank Pad - Folger House Remodel Project Plumbing Supplies For FFO & Rental Residence Repairs Grass Seed For Rangeland Field Supplies / Windshield Wipers / Rental Residence Supplies / Skyline Water Shed Supplies / Janitorial Supplies / DHF Supplies Alarm Service - SFO Culvert For Blue Brush Monitor Septic System - RSA Water Service - FFO Bulk Material Sampling - Creosote & Aspestos From Culvert Janitorial Supplies Water Service - Windy Hill & AO Monthly Subscription For Online Legal Information Garbage Service - SFO Reimbursement - Uniform Expense Business Related Meals - Managers Meeting / Operations Meeting / Mt. Umunhum Tour / GM Business Lunch AO - Quarterly Fire Sprinkler Inspection Membership Dues Antifreeze & Washer Fluid For FFO Shop / Motor Oil For Pumpers, FFO & AO Vehicles Membership Dues Office & Break Room Supplies - AO Scientific Collecting Permit Application Fee - Red Legged Frog Reimbursement - Uniform Expenses Legal Advertisement - Folger Ranch House Remodel Reimbursement - Mileage Reimbursement - Pacific Southwest Maintenance Management School Expenses Garbage Service - AO Internet Service - SFO Legal Advertisement - Amended Notice Of Intent To Adopt A Mitigated Negative Declaration For Resource Management Policies Notice Of Exemption - POST Barret Creek Uplands & Balaban Properties Training Course - Excel 2007 Shipping Charges Reimbursement - Uniform Expense Reimbursement - Propane Tank Rental Hazardous Waste Disposal Fee Reimbursement - Mileage Page 4 of 6 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Midpeninsula Regional Open Space District # Amount Name Description 16532 $80.00 Northern California City Clerks Association 16533 $78.35 Abbors, Stephen 16534 $78.00 Pacific Telemanagement Services 16535 $71.00 County Of Santa Clara - Office Of The Sheriff 16536 $71.00 Terminix 16537 $67.33 *6 First National Bank 16538 $62.32 Coony, Gina 16539 $55.36 Newburn, Michael 16540 $52.99 *26 Fleet Services 16541 $50.00 Williams, Jennifer 16542 $43.00 Allen's Press Clipping Bureau 16543 $38.93 *27 County Of San Mateo Tax Collector 16544 $26.25 Rayne Of San Jose 16545 $13.86 United Parcel Service 16546 $6.75 Kwik Key Lock & Safe Company Registration For The Northern California City Clerks Association Division Meeting Reimbursement - Business Meals & Parking Expense Pay Phone - Black Mountain Fingerprinting Services Pest Control - AO Advertising, Subscriptions & Books - Survey Monkey Monthly Subscription / Microsoft Outlook 2007 Manual Reimbursement - San Mateo County Plans For POST Silva Property To Obtain Permit Reimbursement - Cell Phone Fuel Reimbursement - Volunteer Recognition Event Supplies Clipping Service Property Tax - Purisima Creek Redwoods Parcel Water Service - Fremont Older Parcel Shipping Keys For Rental Property Page 5 of 6 Claims No. 11-20 Meeting 11-33 Date 12/14/11 Midpeninsula Regional Open Space District Amount Name Description Total $1,584,357.30 *1 Urgent check issued 12/6/11 *2 Urgent check issued 12/6/11 *3 Urgent check issued 11/18/11 *4 Urgent check issued 12/5/11 *5 Urgent check issued 12/6/11 *6 Urgent check issued 11/10/11 The Total For First National Bank is $14,756.63 *7 Urgent check issued 11/22/11 *8 Urgent check issued 11/18/11 *9 Urgent check issued 11/22/11 *10 Urgent check issued 11/18/11 *11 Urgent check issued 11/18/11 *12 Urgent check issued 11/18/11 *13 Urgent check issued 11/18/11 *14 Urgent check issued 11/18/11 *15 Urgent check issued 11/30/11 *16 Urgent check issued 11/18/11 *17 Urgent check issued 11/18/11 *18 Urgent check issued 11/18/11 *19 Urgent check issued 12/5/11 *20 Urgent check issued 12/6/11 *21 Urgent check issued 11/18/11 *22 Urgent check issued 11/18/11 *23 Urgent check issued 11/22/11 *24 Urgent check issued 11/18/11 *25 Urgent check issued 12/6/11 *26 Urgent check issued 11/18/11 *27 Urgent check issued 12/8/11 ## In the event these agenda items are not approved, these claims will not be processed Page 6 of 6 Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: December 14, 2011 Re: Written. Communications Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 93022 16 October 2011 RECEIVE O C T 1 2011 M!DPENINSULA REGIONAL 0? SPACE DISTRICT Dear Midpeninsula Regional Open Space District Board of Directors, Please agendizc, discuss and agree on a request to the Santa Clara County Sheriff's Office to cease ticketing vehicles in the Rancho San Antonio parking lots for "backing in" to spaces, under Santa Clara County Ord. No. NS -1004.121, § 1. 11-3-80 and Ord. No. NS -1004.129, § 1, 6-19-90, which state in § B12-159 "... ail vehicles shall be positioned so tliat the front cnd oldie vehicle is facing the divided or closed end of the parking space... " From a common sense viewpoint, the law is ridiculous in these locations. Safety is considerably enhanced in these particular parking lots when the early arrivals back in because the lots arc full with both waiting vehicles blocking egress and numerous exhausted hikers milling around. In this location, the law is unnecessary, inappropriate, and unexpected. From a legal viewpoint, the law is unenforceable. The same Ordinance, in § B12-163, `Notice of regulations," states, "Notice of regulations which are applicable to parking areas shall be given by appropriate signs ..." There arc no such signs whatsoever at any of the five parking lots at Rancho San Antonio Open Space Preserve. From a legal viewpoint, secondly, the first cited Ordinance does not apply to these lots, because under § B12-156, "Regulation imposed," the regulation is " ... imposed upon the drives and parking areas of property owned, leased and managed by the County." (Emphasis added.) The county neither owns nor manages these lots, which arc in fact, owned and managed by the Mid -Peninsula Open Space District, which provides regular ranger patrols to the areas. Thank you. 1 -Kim Rubin 825 Cambridge Av Menlo Park CA 94025 659 328-3424 xkrubine), gmail.com Ms. Nonette Hanko Midpcninsula Regional Open Space District 330 Distil Circle Los Altos, CA 93022 16 October 2011 Dear Ms. Hanko. RECEIV, o ACT 1 8 2011 MrppENtNgULA REGIONAL OPE►4 SPACE DISTRICT You represent me, from Menlo Park, in your membership in the Midpcninsula Regional Open Space District Board of Directors, Please agcndize and argue for a resolution from the Board directing the Santa Clara County Sheriff's Office to cease ticketing vehicles in the Rancho San Antonio parking lots for "backing in' to spaces, under Santa Clara County Ord. No. NS -1004.121, § 1,11-3-80 and Ord. No. NS -1004.1.29, § 1, 6-19-90, which state in § B12-159 "... all vehicles shall be positioned so that the front end of the vehicle is facing the divided or closed end of the parking space... " From a common sense viewpoint, the law is ridiculous in these locations. Safety is considerably enhanced in these particular parking lots when the early arrivals back in because the lots arc full with both waiting vehicles blocking egress and numerous exhausted hikers milling around. In this location, the law is unnecessary, inappropriate, and unexpected. From a. legal viewpoint, the law is unenforceable. The same Ordinance, in § B12-163, "Notice of regulations," states, 'Notice of regulations which are applicable to parking areas shall be given by appropriate signs ..." There are no such signs whatsoever at any of the five parking lots at Rancho San Antonio Open Space Preserve. From a legal viewpoint, secondly, the first cited Ordinance does not apply to these lots, because under § B12-156, "Regulation imposed," the regulation is " ... imposed upon the drives and parking areas of property owned, leased and managed by the County." (Emphasis added.) The county neither owns nor manages these lots, which are in fact, owncd and managed by the Mid -Peninsula Open Space District, which provides regular ranges patrols to the areas. Thank you. -Kim Rubin 825 Cambridge Av Menlo Park CA 94025 659 328-3424 xkrubin@gmai.l.com 82.5 Ca m' e Ave, Menlo Park CA 94025 (650) 328-3424 November 9, 2011 Kim Rubin 825 Cambridge Ave. Menlo Park CA 94025 RE: Parking Citation at Rancho San Antonio County Park Dear Ms. Rubin, Thank you for your letter of October 16, 2011, regarding the parking regulations at Rancho San Antonio County Park. You have made a number of valid points about the enforcement of parking regulations in the County Park. Rancho San Antonio County Park is managed, under contract, by the Midpeninsula Regional Open Space District, but is owned by the County of Santa Clara. As such, all regulations are set by the Santa Clara County Parks & Recreation Department; including the one for which you received a citation; B12-159 — All vehicles parked or left standing on any County property shall be positioned so as to be entirely within a parking space and shall also be positioned so that the front end of the vehicle is facing the divided or closed end of the parking space. Owners of vehicles which are improperly parked or left standing may receive citations. Vehicles over 20 feet in length shall not be parked on County property without prior written approval of the Director of the General Services Agency. In addition, since the park is owned by Santa Clara County, the parking lot receives additional patrol coverage by the Santa Clara County Sheriff Department Parks Patrol Program, which is how you received the citation for backing into a parking space. District Ranger Staff agree that the county ordinance prohibiting vehicles from backing into parking space should not be enforced without proper signing. In the past, we contacted the Santa Clara County Sheriff Department Parks Patrol manager and requested that they either post signs with the regulation in a prominent location or instruct their deputies not to cite for this ordinance. They complied with our request for several years, however it appears we will need to meet with their manager and discuss the issue again. Since you received the citation from a deputy of the Santa Clara County Sheriff Department, the District does not have the ability to review and consider voiding your citation. If you feel, as you stated, it was not appropriate for you to receive a citation because there was not sufficient notification for you to know you were in violation of this ordinance, we suggest you contact the Santa Clara County Courts to inquire if you can have the citation rescinded or if you can plead not guilty. I apologize for your inconvenience. Sincerely, Larry Hassell, Board President Midpeninsula Regional Open Space District Michelle Radcliffe From: daniel.engovatov@efrontier.com Sent: Wednesday, November 09, 2011 2:00 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/09/2011 - daniel.engovatov@efrontier.com - Contact Board First Name: Daniel Last Name: Engovatov Email Address: daniel.engovatov a(�efrontier.com Comments: I am writing to express my extreme concern with the proposed plan to exclude bicycle access to the Mindego ridge road and the new vista points. With the new property acquisition this trail would be particularly suitable for family riding. It is obvious that if any environmental concerns had been real, then the first trail user group to be excluded would be the equestrians - riding heavy, steel hooved animals - as well as patrol vehicles. As it stands, the only conclusion that can be made is that this idea was lobbied by rich and well connected horse owners striving to exclude other users. Don't they already have enough trails for themselves (like the Lost Trail)? Board of directors should reconsider this unfair and unjustified proposal. Michelle Radcliffe From: ssulljm@gmail.com Sent: Friday, November 04, 2011 2:10 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/04/2011 - ssulljm@gmail.com - Contact Board First Name: jim Last Name: sullivan Phone Number: 6504550693 Email Address: ssulljm at gmail.com Ward / Location: palo alto pacifica Comments: Honorable Board of Directors, I am writing to take issue w the upcoming proposal to ban bicycles from the Mindego Hill Ridge Trail. The reason stated as to why this exclusion is taking place is to protect endangered species from possible harm. If this is the case, why are 1000+lb steel horseshoed,often unwieldy stock(horse) + their riders not also excluded from this terrain? Is the potential for harm to small critters just as great from this particular mode of user also? Bottom line, if the mission to protect rare+endangered species is the task supreme, then this protection standard should be applied fairly across the board when implemented by MROSD. The Mt Bike community, which I am a member, would appreciate hearing why we are the only user group banned from the Mindego Ridge tr for the reasons stated(critter protection) in the upcoming meeting summary. The proposal within Mindego Hill for the yet to be designed,engineered or studied multi use Ancient Oaks Connector trail. While a good beginning, extending Russian Ridge connections in this fashion, we Mt Bike riders also appreciate the views provided by being able to pedal out through the open grasslands on Mindego Ridge tr. Thank You for Your Thoughtful Consideration, Jim Sullivan Michelle Radcliffe From: ryanfell@gmail.com Sent: Sunday, November 06, 2011 3:25 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/06/2011 - ryanfell@gmail.com - Contact Board First Name: Ryan Last Name: Fell Phone Number: 6502242443 Email Address: ryanfell a().gmail.com Ward / Location: San Carlos Comments: I was excited to hear about further development of the trails surrounding Mindego hill. Please make the Mindego hill trails multi -use so that cyclists will be able to use and enjoy these trails. Between the long sightlines and the current trail building techniques used by the MROSD an excellent multi -use trail is possible. 1 DRAFT BOARD RESPONSE TO PUBLIC COMMENTS RECEIVED ON THE MINDEGO GATEWAY PROJECT (November 2, 2011 - November 27, 2011) November 30, 2011 Dear Thank you for your interest in the Mindego Gateway Project. Midpeninsula Regional Open Space District (District) has developed this new Key Project to provide public access to the beautiful and unique Mindego area of Russian Ridge Open Space Preserve. Numerous mountain bikers have expressed concern regarding preliminary recommendations limiting trail use to hikers and equestrians within the western portion of the Mindego area. The District recognizes the mountain biking community as an important constituent and takes these concerns seriously. We hope the following information adequately explains the difficult constraints under which the trail use recommendations were developed. The most important factor influencing trail use decisions in the Mindego area is the presence of the San Francisco garter snake, a "Fully Protected" endangered species. The requirements under the "Fully Protected" designation are clear and inflexible and require that no individuals of this species can be subjected to "take" (harm or death). Given the presence of a thriving population of San Francisco garter snake within the Mindego area, the District's land use and management decisions in this particular area need to be extremely protective. The most sensitive San Francisco garter snake sites on the property lies within and near aquatic feeding habitat and as such, staff has recommended that these sites remain closed to all public use. Notwithstanding, given that garter snakes are known to disperse widely between aquatic habitat sites, and frequently bask on roads and trails, the District recognizes that these snakes risk the possibility of being run over by bicycles and vehicles. San Francisco garter snakes have been observed multiple times on roads and trails in the western portion of the Mindego area, including on the western portion of the Mindego Ridge Trail. Substantial evidence exists for harm or mortality to snakes by vehicles, both documented and anecdotal. In cases reported by the US Fish and Wildlife Service, for example, San Francisco garter snakes were run over by a bicycle near Crystal Spring Reservoir, and a vehicle near the San Francisco airport. Many mountain bikers have also cited instances where they have accidentally run over snakes. Given the unique regulatory status of this species, special protective measures are needed to avoid the loss of even one snake, which would likely result in regulatory sanction against the District and more widespread restrictions. Current District guidelines for the Mindego area limit all vehicle use to a 5 mph speed limit, and require a "spotter" to precede vehicles near aquatic habitat. It is not appropriate for the District to consider bicycle use in this area even with speed limit restrictions or seasonal use restriction since full, ongoing enforcement is not feasible. The District proposes to retain the eastern portion of the Mindego Ridge trail as a multi use trail and construct a new multi -use trail linking the Ancient Oaks Trail with the Mindego Ridge Trail. This will create a spectacular loop trail for all users. The result is no net loss of trail mileage to mountain bikers in Russian Ridge Open Space Preserve. In closing, the Board would like to re-emphasize our commitment to our mountain biking constituents. The District strives to design and build new trails, as well as retrofit existing trails, to accommodate mountain biking where appropriate. Currently, over 65% of District trails (approximately 160 miles) are open to mountain bikers, including all remaining ten miles of existing trails within Russian Ridge. We would like to emphasize that the recommendations for the Mindego area of Russian Ridge are site specific given the very unusual biological sensitivities of the area, which as of now, are not known to exist at any other site on District land. We feel that by providing sensitive public access to Mindego, we can continue to further our mission: "To acquire and preserve a regional greenbelt of open space in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. For more information on the Mindego Gateway Project, please visit our website at http://67.199.5.159/plans projects/mindego gateway.asp. We invite your continued participation and welcome your comments when the staff recommendations are considered by the full Board of Directors in early 2012. Sincerely, Larry Hassett, Board President cc: District Board of Directors Stephen E. Abbors, District General Manager Ana Ruiz, District Planning Manager Lisa Bankosh, Mindego Gateway Project, Trails Project Manager Michelle Radcliffe From: alevin@alevin.com Sent: Wednesday, November 09, 2011 4:34 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/09/2011 - alevin@alevin.com - Contact Board First Name: Adina Last Name: Levin Phone Number: 650-646-4344 Email Address: alevin(a�alevin.com Ward / Location: Menlo Park, CA Comments: Dear MPOSD board members, I am writing regarding Agenda item 7B, Bay Trail Easement on this evening's agenda. Under the auspices of the Sierra Club Cool Cities, the Menlo Park Green Ribbon Citizens' Committee I have been investigating opportunities to improve alternative transportation access to the new Facebook headquarters in Menlo Park near the base of the Dumbarton bridge. Facebook has a very ambitious goal of providing car parking for only 50% of their employees. Currently 40% of FB employees get to work without driving alone, but that is in Palo Alto locations that have better transit and bike access. Currently many Facebook employees live in Palo Alto and Mountain View. for these employees, the Bay Trail would be very useful bike route, since it is Class 1, off the road, no intersections, and beautiful. Bike commuters already use the Bay Trail to get to Google other employers near the Bay Trail. Recent observation suggests that the completion of the Moffett Field gap has increased the use of the Bay Trail for commuting in that area. There is an opportunity to leverage the Facebook move and development agreement to help advance the completion of the missing section of the Bay Trail near Facebook. This segment would make the Bay Trail a much more viable commuting route, helping Facebook achieve its trip and parking reduction goals, as well as providing significant community goodwill. I was very glad to learn that there is a design contract under way, for the missing segment. The draft project EIR for the Facebook project is due in December, and work on the development agreement is expected through the Spring. Visible progress on the project in that time frame, including design and progress toward identifying a lead agency, will help reduce risk for Facebook and Menlo Park, and provide confidence that the Bay Trail is a solid investment. I would encourage you to continue progress on this project, to help leverage the Facebook move as a catalyst for the project's completion. Sincerely, Adina Levin Menlo Park Michelle Radcliffe From: terry.barton@gmail.com Sent: Wednesday, November 09, 2011 1:51 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/09/2011 - terry.barton©gmail.com - Contact Board First Name: Terry Last Name: Barton Phone Number: 650-704-9563 Email Address: terry,barton a©gmail.com Ward / Location: Menlo Park, CA Comments: Re: Nov. 9, 2011 Board Meeting, Agenda Item 7B Real Property - Bay Trail Easement. I am concerned that the delay to work on the easement for the Bay Trail will casue the district to miss a unique opportunity to take advantage of the attention that the cities of Menlo Park and East Palo Alto are focusing on bike commute routes as a result of the Facebook plans to bring 9400 employees and hundreds of additional visitors and contractors to the area near the trail. Completing this segment of the trail could substantially reduce commute times and improve safety for the hundreds of cyclists who use the Bay Trail and are now forced onto car clogged local streets. The additional convenience of the trail will also encourage many additional cyclists to commute by bicycle reducing traffic, and allowing them to enjoy the open space along the bay. Finding a way to avoid delay on the easement work to support completion of the Bay Trail will allow the district to take advantage of the catalyst the Facebook move and planning procecess is bringing to the area. The district will be able to leverage this attention if it can take advantage of the time window set for the Facebook EIR and permitting process by Menlo Park.- - Terry Barton - Bike Commuter to Facebook [TO BE SENT VIA EMAIL] December 15, 2011 Dear Thank you for your interest in the extension of the San Francisco Bay Trail (Bay Trail) through the City of East Palo Alto just west of the Midpeninsula Regional Open Space District's (District) Ravenswood Open Space Preserve. As you may know, the District is in the middle of a multi -year effort to secure public trail rights for this Bay Trail gap from the current owner, the San Francisco Public Utilities Commission (PUC). We initiated this project because the PUC approached us to obtain an easement under our Ravenswood Open Space Preserve for their water pipeline. In this case it was only possible for the District to do so if the PUC agreed to consider providing a reciprocal easement on their property in the future after the environmental review is completed. While it is exciting to finally have an opportunity to obtain an easement in this location, it is not a project that can be rapidly completed due to its complexity and relative priority amongst the other projects on the District's overall work program. Thank you for highlighting the opportunity to leverage the Facebook proposal to further efforts to complete the missing Bay Trail section, providing potential health and recreation benefits to community residents, as well as making the Bay Trail a more viable bicycle commuting route and helping Facebook achieve its trip and parking reduction goals. Toward this end, the District has recently initiated conversations with the City of East Palo Alto, in whose jurisdiction the proposed future trail easement resides, to encourage them to continue their efforts to engage Facebook and the City of Menlo Park regarding pedestrian and bicycle access at this time. The District is willing to be a supportive partner in these efforts; however we do not feel that we are the most appropriate entity to lead the effort. The City of East Palo Alto is best suited to express the needs and desires of local residents. Nonetheless, we would be happy to discuss how we might best reinforce the strategies of others relative to this project. Please feel free to continue to coordinate with Sandy Sommer, Senior Real Property Planner at 650-691-1200. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District Michelle Radcliffe From: dklIjcrane@me.com Sent: Thursday, November 03, 2011 6:39 AM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/03/2011 - dklIjcrane@me.com - Contact Board First Name: David Last Name: Crane Email Address: dklIjcrane a(�me.com Ward / Location: La Honda, CA Comments: Please make the Mindego hill trails multi -use so that cyclists will be able to use and enjoy these trails. With the current trail building techniques used by the MROSD an excellent multi -use trail is possible. Sincerely, Dave Crane Michelle Radcliffe From: Gretchen Laustsen Sent: Wednesday, December 14, 2011 3:36 PM To: Michelle Radcliffe Subject: FW: 11/27/2011 - alvarez126@hotmail.com - Contact Board Gretchen Laustsen Open Space Planner glaustsen(a,openspace.orq Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 P: (650) 691-1200 - F: (650) 691-0485 www.openspace.orq 1 twitter: @mrosd Original Message From: Michelle Radcliffe Sent: Monday, November 28, 2011 11:20 AM To: Lisa Bankosh; Gretchen Laustsen Subject: FW: 11/27/2011 - alvarez126@hotmail.com - Contact Board Hello - This came in last night. He didn't say what preserve he is referring to but I'm assuming its regarding the Mindego Hill Trail. Michelle Radcliffe, CMC District Clerk mradcliffe(a,openspace.org Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 P: (650) 691-1200 - F: (650) 691-0485 ----Original Message From: alvarez126(@,hotmail.com jmailto:alvarez126 a(�hotmail.comj Sent: Sunday, November 27, 2011 7:21 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/27/2011 - alvarez126 a,hotmail,com - Contact Board First Name: William Last Name: Alvarez Email Address: alvarez126@hotmail.com Ward / Location: Pacifica Comments: Nice place to ride. I am not political but i am geting sick and tired of evironmentalist using the endangered spiecies act to keep bikes out.I am now anti enviromentalist. 2 Michelle Radcliffe Subject: FW: Mindego Gateway Project (11/10/11 meeting) Gretchen Laustsen Open Space Planner glaustsen©openspace.orq Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 P: (650) 691-1200 - F: (650) 691-0485 www.openspace.orq I twitter: pmrosd From: Michelle Radcliffe Sent: Monday, November 07, 2011 12:42 PM To: Gina Coony; Lisa Bankosh; Gretchen Laustsen Subject: FW: Mindego Gateway Project (11/10/11 meeting) Good aftemoon — Here is another communication. Please let me know if Dec. 14th still works for the Draft Board response. Thanks! Michelle Michelle Radcliffe, CMC District Clerk mradcliffe©openspace.orq From: General Information Midpeninsula Regional Open Space District Sent: Monday, November 07, 2011 12:21 PM 330 Distel Circle, Los Altos, CA 94022 To: Michelle Radcliffe P: (650) 691-1200 - F: (650) 691-0485 Subject: Fw: Mindego Gateway Project (11/10/11 meeting) Hello Michelle, Please see forwarded message below. It is addressed to the Board of Directors. Teresa Gibson Public Affairs Administrative Assistant Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 Ph. (650) 691-1200 / Fax (650) 691-0485 www.openspace.org From: Randall R. H. Adams Sent: Saturday, November 05, 2011 9:13 AM To: info(aopenspace.orq Cc: post@openspacetrust.org Subject: Mindego Gateway Project (11/10/11 meeting) (Please forward to the Mid -peninsula Regional Open Space Board of Directors in advance of the 11/10/11 special meeting.) I am writing in regards to the Mindego Gateway Project. I will not be able to attend the 11/10/11 special meeting, but I wanted to provide comments on the staff recommendation. As a mountain biker and hiker who is a frequent visitor to the MROSD preserves, I would like to thank staff and 1 the Board for incorporating this recently acquired area into the Russian Ridge OSP trail system. I am very glad to see new connector and loop trails proposed as a component of this project. I am also glad to see the incorporation of a new multi -use loop that allows additional cycling opportunities at Russian Ridge OSP (one of my favorite preserves). However, I am disappointed that bicycles will be prevented from accessing Mindego Hill and I request that you reconsider the proposed trail use designation and provide access for bicycles to the top of Mindego Hill as a component of this project. I, along with many others, contributed funds for the acquisition of the Mindego Hill property through POST. It was my understanding that trail access would be provided to this iconic hilltop location as a result. I had no reason to believe that environmental conditions or policy conflicts would exist that would prevent this area from being accessed by mountain bicycles. More surprising to me is the recommendation that an existing bicycle access designation be removed from the Mindego Ridge Trail as a component of this project. In future donations to POST, I may choose to be more specific as to how my donations are used. Although I enjoy hiking, I do spend much more of my time bicycling on trails in our local mountains than I spend hiking them. As a result, I would like to see more bicycle access and loop options in all of the MROSD preserves (please consider this in the master plan for La Honda OSP as well) and more through connections for bicycles between preserves where easements can be acquired. Beyond the preservation of open space, the creation of new bicycle routes and loop options is a priority for me as a preserve user and mountain biker. I am not alone in my position on this issue of bicycle access and I encourage your Board to take appropriate actions on the Mindego Gateway Project (and future trail use proposals) to incorporate more cycling and multiple -use opportunities in MROSD preserves. Thank you, Randall Adams 2 Regional OpenSpace 1 Midpeninsula Regional Open Space District November 9, 2011 Kim Rubin 825 Cambridge Ave. Menlo Park CA 94025 RE: Parking Citation at Rancho San Antonio County Park Dear Ms. Rubin, Thank you for your letter of October 16, 2011, regarding the parking regulations at Rancho San Antonio County Park. You have made a number of valid points about the enforcement of parking regulations in the County Park. Rancho San Antonio County Park is contract managed by the Midpeninsula Regional Open Space District, but is owned by the County of Santa Clara. As such, all regulations are set by the Santa Clara County Parks & Recreation Department; including the one you received a citation for, B12-159 — All vehicles parked or left standing on any County property shall be positioned so as to be entirely within a parking space and shall also be positioned so that the front end of the vehicle is facing the divided or closed end of the parking space. Owners of vehicles which are improperly parked or left standing may receive citations. Vehicles over 20 feet in length shall not be parked on County property without prior written approval of the Director of the General Services Agency. In addition, since the park is owned by Santa Clara County, the parking lot receives additional patrol coverage by the Santa Clara County Sheriff Department Parks Patrol Program, which is how you received the citation for backing into a parking space. District Ranger Staff agree that the county ordinance prohibiting vehicles from backing into parking space should not be enforced without proper signing. In the past, we contacted the Santa Clara County Sheriff Department Parks Patrol manager and requested that either they post signs with the regulation in a prominent location or instruct their deputies not to cite for this ordinance. Our request was complied with for several years, however it appears we will need to meet with their manager and discuss the issue again. Since you received the citation from a deputy of the Santa Clara County Sheriff Department, the District does not have the ability to review and consider voiding your citation. If you feel, as you stated, it was not appropriate for you to receive a citation, because there was not sufficient notification for you to know you were in violation of this ordinance, we suggest you contact the Santa Clara County Courts to inquire if you can have the citation rescinded or if you can plead not guilty. I apologize for your inconvenience. Sincerely, Larry H sett Board President Midpeninsula Regional Open Space District 330 Distel Circe LOS Altos, CA 94022 I 650-691.12ao 650.691.0495 w,vw.apenspace-org Michelle Radcliffe From: Michelle Radcliffe Sent: Thursday, December 15, 2011 10:45 AM To: 'terry.barton@gmail.com' Cc: Sandy Sommer Subject: RE: 11/09/2011 - terry.barton@gmail.com - Contact Board Dear Terry, Thank you for your interest in the extension of the San Francisco Bay Trail (Bay Trail) through the City of East Palo Alto just west of the Midpeninsula Regional Open Space District's (District) Ravenswood Open Space Preserve. As you may know, the District is in the middle of a multi -year effort to secure public trail rights for this Bay Trail gap from the current owner, the San Francisco Public Utilities Commission (PUC). We initiated this project because the PUC approached us to obtain an easement under our Ravenswood Open Space Preserve for their water pipeline. In this case it was only possible for the District to do so if the PUC agreed to consider providing a reciprocal easement on their property in the future after the environmental review is completed. While it is exciting to finally have an opportunity to obtain an easement in this location, it is not a project that can be rapidly completed due to its complexity and relative priority amongst the other projects on the District's overall work program. Thank you for highlighting the opportunity to leverage the Facebook proposal to further efforts to complete the missing Bay Trail section, providing potential health and recreation benefits to community residents, as well as making the Bay Trail a more viable bicycle commuting route and helping Facebook achieve its trip and parking reduction goals. Toward this end, the District has recently initiated conversations with the City of East Palo Alto, in whose jurisdiction the proposed future trail easement resides, to encourage them to continue their efforts to engage Facebook and the City of Menlo Park regarding pedestrian and bicycle access at this time. The District is willing to be a supportive partner in these efforts; however we do not feel that we are the most appropriate entity to lead the effort. The City of East Palo Alto is best suited to express the needs and desires of local residents. Nonetheless, we would be happy to discuss how we might best reinforce the strategies of others relative to this project. Please feel free to continue to coordinate with Sandy Sommer, Senior Real Property Planner at 650-691-1200. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District Original Message From: terry.barton(gmail.com fmailto:terry.barton gmail.coml Sent: Wednesday, November 09, 2011 1:51 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/09/2011 - terry.barton(c gmail.com - Contact Board First Name: Terry Last Name: Barton Phone Number: 650-704-9563 Email Address: terry.barton(a?gmail.com Ward / Location: Menlo Park, CA Comments: Re: Nov. 9, 2011 Board Meeting, Agenda Item 7B Real Property - Bay Trail Easement. I am concerned that the delay to work on the easement for the Bay Trail will casue the district to miss a unique opportunity to take advantage of the attention that the cities of Menlo Park and East Palo Alto are focusing on bike commute routes as a result of the Facebook plans to bring 9400 employees and hundreds of additional visitors and contractors to the area near the trail. Completing this segment of the trail could substantially reduce commute times and improve safety for the hundreds of cyclists who use the Bay Trail and are now forced onto car clogged local streets. The additional convenience of the trail will also encourage many additional cyclists to commute by bicycle reducing traffic, and allowing them to enjoy the open space along the bay. Finding a way to avoid delay on the easement work to support completion of the Bay Trail will allow the district to take advantage of the catalyst the Facebook move and planning procecess is bringing to the area. The district will be able to leverage this attention if it can take advantage of the time window set for the Facebook EIR and permitting process by Menlo Park.- - Terry Barton - Bike Commuter to Facebook 2 Michelle Radcliffe From: Michelle Radcliffe Sent: Thursday, December 15, 2011 10:45 AM To: 'alevin@alevin.com' Cc: Sandy Sommer Subject: RE: 11/09/2011 - alevin@alevin.com - Contact Board Dear Ms. Levin Thank you for your interest in the extension of the San Francisco Bay Trail (Bay Trail) through the City of East Palo Alto just west of the Midpeninsula Regional Open Space District's (District) Ravenswood Open Space Preserve. As you may know, the District is in the middle of a multi -year effort to secure public trail rights for this Bay Trail gap from the current owner, the San Francisco Public Utilities Commission (PUC). We initiated this project because the PUC approached us to obtain an easement under our Ravenswood Open Space Preserve for their water pipeline. In this case it was only possible for the District to do so if the PUC agreed to consider providing a reciprocal easement on their property in the future after the environmental review is completed. While it is exciting to finally have an opportunity to obtain an easement in this location, it is not a project that can be rapidly completed due to its complexity and relative priority amongst the other projects on the District's overall work program. Thank you for highlighting the opportunity to leverage the Facebook proposal to further efforts to complete the missing Bay Trail section, providing potential health and recreation benefits to community residents, as well as making the Bay Trail a more viable bicycle commuting route and helping Facebook achieve its trip and parking reduction goals. Toward this end, the District has recently initiated conversations with the City of East Palo Alto, in whose jurisdiction the proposed future trail easement resides, to encourage them to continue their efforts to engage Facebook and the City of Menlo Park regarding pedestrian and bicycle access at this time. The District is willing to be a supportive partner in these efforts; however we do not feel that we are the most appropriate entity to lead the effort. The City of East Palo Alto is best suited to express the needs and desires of local residents. Nonetheless, we would be happy to discuss how we might best reinforce the strategies of others relative to this project. Please feel free to continue to coordinate with Sandy Sommer, Senior Real Property Planner at 650-691-1200. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District Original Message From: alevin@alevin.com [mailto:alevin analevin.coml Sent: Wednesday, November 09, 2011 4:34 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/09/2011 - alevin@alevin.com - Contact Board First Name: Adina Last Name: Levin Phone Number: 650-646-4344 Email Address: alevin a(�alevin.com Ward / Location: Menlo Park, CA Comments: Dear MPOSD board members, I am writing regarding Agenda item 7B, Bay Trail Easement on this evening's agenda. Under the auspices of the Sierra Club Cool Cities, the Menlo Park Green Ribbon Citizens' Committee I have been investigating opportunities to improve alternative transportation access to the new Facebook headquarters in Menlo Park near the base of the Dumbarton bridge. Facebook has a very ambitious goal of providing car parking for only 50% of their employees. Currently 40% of FB employees get to work without driving alone, but that is in Palo Alto locations that have better transit and bike access. Currently many Facebook employees live in Palo Alto and Mountain View. for these employees, the Bay Trail would be very useful bike route, since it is Class 1, off the road, no intersections, and beautiful. Bike commuters already use the Bay Trail to get to Google other employers near the Bay Trail. Recent observation suggests that the completion of the Moffett Field gap has increased the use of the Bay Trail for commuting in that area. There is an opportunity to leverage the Facebook move and development agreement to help advance the completion of the missing section of the Bay Trail near Facebook. This segment would make the Bay Trail a much more viable commuting route, helping Facebook achieve its trip and parking reduction goals, as well as providing significant community goodwill. I was very glad to learn that there is a design contract under way, for the missing segment. The draft project EIR for the Facebook project is due in December, and work on the development agreement is expected through the Spring. Visible progress on the project in that time frame, including design and progress toward identifying a lead agency, will help reduce risk for Facebook and Menlo Park, and provide confidence that the Bay Trail is a solid investment. I would encourage you to continue progress on this project, to help leverage the Facebook move as a catalyst for the project's completion. Sincerely, Adina Levin Menlo Park 2 Michelle Radcliffe From: Michelle Radcliffe Sent: Thursday, December 15, 2011 10:51 AM To: 'alvarez126@hotmail.com' Cc: Lisa Bankosh Subject: RE: 11/27/2011 - alvarez126@hotmail.com - Contact Board Dear Mr. Alvarez, Thank you for your interest in the Mindego Gateway Project. Midpeninsula Regional Open Space District (District) has developed this new Key Project to provide public access to the beautiful and unique Mindego area of Russian Ridge Open Space Preserve. Numerous mountain bikers have expressed concern regarding preliminary recommendations limiting trail use to hikers and equestrians within the western portion of the Mindego area. The District recognizes the mountain biking community as an important constituent and takes these concerns seriously. We hope the following information adequately explains the difficult constraints under which the trail use recommendations were developed. The most important factor influencing trail use decisions in the Mindego area is the presence of the San Francisco garter snake, a "Fully Protected" endangered species. The requirements under the "Fully Protected" designation are clear and inflexible and require that no individuals of this species can be subjected to "take" (harm or death). Given the presence of a thriving population of San Francisco garter snake within the Mindego area, the District's land use and management decisions in this particular area need to be extremely protective. The most sensitive San Francisco garter snake sites on the property lies within and near aquatic feeding habitat and as such, staff has recommended that these sites remain closed to all public use. Notwithstanding, given that garter snakes are known to disperse widely between aquatic habitat sites, and frequently bask on roads and trails, the District recognizes that these snakes risk the possibility of being run over by bicycles and vehicles. San Francisco garter snakes have been observed multiple times on roads and trails in the western portion of the Mindego area, including on the western portion of the Mindego Ridge Trail. Substantial evidence exists for harm or mortality to snakes by vehicles, both documented and anecdotal. In cases reported by the US Fish and Wildlife Service, for example, San Francisco garter snakes were run over by a bicycle near Crystal Spring Reservoir, and a vehicle near the San Francisco airport. Many mountain bikers have also cited instances where they have accidentally run over snakes. Given the unique regulatory status of this species, special protective measures are needed to avoid the loss of even one snake, which would likely result in regulatory sanction against the District and more widespread restrictions. Current District guidelines for the Mindego area limit all vehicle use to a 5 mph speed limit, and require a "spotter" to precede vehicles near aquatic habitat. It is not appropriate for the District to consider bicycle use in this area even with speed limit restrictions or seasonal use restriction since full, ongoing enforcement is not feasible. The District proposes to retain the eastern portion of the Mindego Ridge trail as a multi use trail and construct a new multi- use trail linking the Ancient Oaks Trail with the Mindego Ridge Trail, This will create a spectacular loop trail for all users. The result is no net loss of trail mileage to mountain bikers in Russian Ridge Open Space Preserve. In closing, the Board would like to re-emphasize our commitment to our mountain biking constituents. The District strives to design and build new trails, as well as retrofit existing trails, to accommodate mountain biking where appropriate. Currently, over 65% of District trails (approximately 160 miles) are open to mountain bikers, including all remaining ten miles of existing trails within Russian Ridge. We would like to emphasize that the recommendations for the Mindego area of Russian Ridge are site specific given the very unusual biological sensitivities of the area, which as of now, are not known to exist at any other site on District land. 1 We feel that by providing sensitive public access to Mindego, we can continue to further our mission: "To acquire and preserve a regional greenbelt of open space in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. For more information on the Mindego Gateway Project, please visit our website at http://67.199.5.159/plans pro'lects/mindeqo qateway.asp. We invite your continued participation and welcome your comments when the staff recommendations are considered by the full Board of Directors in early 2012. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District Original Message From: alvarez126@hotmail.com [mailto:alvarez126@hotmail.com] Sent: Sunday, November 27, 2011 7:21 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/27/2011 - alvarez126@hotmail.com - Contact Board First Name: William Last Name: Alvarez Email Address: alvarez126@hotmail.com Ward / Location: Pacifica Comments: Nice place to ride. I am not political but i am geting sick and tired of evironmentalist using the endangered spiecies act to keep bikes out.I am now anti enviromentalist. 2 Michelle Radcliffe From: Michelle Radcliffe Sent: Thursday, December 15, 2011 10:51 AM To: 'dklIjcrane@me.com' Cc: Lisa Bankosh Subject: RE: 11/03/2011 - dklIjcrane@me.com - Contact Board Dear Mr. Crane, Thank you for your interest in the Mindego Gateway Project. Midpeninsula Regional Open Space District (District) has developed this new Key Project to provide public access to the beautiful and unique Mindego area of Russian Ridge Open Space Preserve. Numerous mountain bikers have expressed concern regarding preliminary recommendations limiting trail use to hikers and equestrians within the western portion of the Mindego area. The District recognizes the mountain biking community as an important constituent and takes these concerns seriously. We hope the following information adequately explains the difficult constraints under which the trail use recommendations were developed. The most important factor influencing trail use decisions in the Mindego area is the presence of the San Francisco garter snake, a "Fully Protected" endangered species. The requirements under the "Fully Protected" designation are clear and inflexible and require that no individuals of this species can be subjected to "take" (harm or death). Given the presence of a thriving population of San Francisco garter snake within the Mindego area, the District's land use and management decisions in this particular area need to be extremely protective. The most sensitive San Francisco garter snake sites on the property lies within and near aquatic feeding habitat and as such, staff has recommended that these sites remain closed to all public use. Notwithstanding, given that garter snakes are known to disperse widely between aquatic habitat sites, and frequently bask on roads and trails, the District recognizes that these snakes risk the possibility of being run over by bicycles and vehicles. San Francisco garter snakes have been observed multiple times on roads and trails in the western portion of the Mindego area, including on the western portion of the Mindego Ridge Trail. Substantial evidence exists for harm or mortality to snakes by vehicles, both documented and anecdotal. In cases reported by the US Fish and Wildlife Service, for example, San Francisco garter snakes were run over by a bicycle near Crystal Spring Reservoir, and a vehicle near the San Francisco airport. Many mountain bikers have also cited instances where they have accidentally run over snakes. Given the unique regulatory status of this species, special protective measures are needed to avoid the loss of even one snake, which would likely result in regulatory sanction against the District and more widespread restrictions. Current District guidelines for the Mindego area limit all vehicle use to a 5 mph speed limit, and require a "spotter" to precede vehicles near aquatic habitat. It is not appropriate for the District to consider bicycle use in this area even with speed limit restrictions or seasonal use restriction since full, ongoing enforcement is not feasible. The District proposes to retain the eastern portion of the Mindego Ridge trail as a multi use trail and construct a new multi- use trail linking the Ancient Oaks Trail with the Mindego Ridge Trail, This will create a spectacular loop trail for all users. The result is no net loss of trail mileage to mountain bikers in Russian Ridge Open Space Preserve. In closing, the Board would like to re-emphasize our commitment to our mountain biking constituents. The District strives to design and build new trails, as well as retrofit existing trails, to accommodate mountain biking where appropriate. Currently, over 65% of District trails (approximately 160 miles) are open to mountain bikers, including all remaining ten miles of existing trails within Russian Ridge. We would like to emphasize that the recommendations for the Mindego area of Russian Ridge are site specific given the very unusual biological sensitivities of the area, which as of now, are not known to exist at any other site on District land. 3 We feel that by providing sensitive public access to Mindego, we can continue to further our mission: "To acquire and preserve a regional greenbelt of open space in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. For more information on the Mindego Gateway Project, please visit our website at http://67.199.5.159/plans projects/mindeqo gateway.asp. We invite your continued participation and welcome your comments when the staff recommendations are considered by the full Board of Directors in early 2012. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District Original Message From: dklljcrane@me.com [mailto:dklljcrane@me.com] Sent: Thursday, November 03, 2011 6:39 AM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/03/2011 - dklljcrane@me.com - Contact Board First Name: David Last Name: Crane Email Address: dklljcrane@me.com Ward / Location: La Honda, CA Comments: Please make the Mindego hill trails multi -use so that cyclists will be able to use and enjoy these trails. With the current trail building techniques used by the MROSD an excellent multi -use trail is possible. Sincerely, Dave Crane 4 Michelle Radcliffe From: Michelle Radcliffe Sent: Thursday, December 15, 2011 10:50 AM To: 'daniel.engovatov@efrontier.com' Cc: Lisa Bankosh Subject: RE: 11/09/2011 - daniel.engovatov@efrontier.com - Contact Board Dear Mr. Engovatov, Thank you for your interest in the Mindego Gateway Project. Midpeninsula Regional Open Space District (District) has developed this new Key Project to provide public access to the beautiful and unique Mindego area of Russian Ridge Open Space Preserve. Numerous mountain bikers have expressed concern regarding preliminary recommendations limiting trail use to hikers and equestrians within the western portion of the Mindego area. The District recognizes the mountain biking community as an important constituent and takes these concerns seriously. We hope the following information adequately explains the difficult constraints under which the trail use recommendations were developed. The most important factor influencing trail use decisions in the Mindego area is the presence of the San Francisco garter snake, a "Fully Protected" endangered species. The requirements under the "Fully Protected" designation are clear and inflexible and require that no individuals of this species can be subjected to "take" (harm or death). Given the presence of a thriving population of San Francisco garter snake within the Mindego area, the District's land use and management decisions in this particular area need to be extremely protective. The most sensitive San Francisco garter snake sites on the property lies within and near aquatic feeding habitat and as such, staff has recommended that these sites remain closed to all public use. Notwithstanding, given that garter snakes are known to disperse widely between aquatic habitat sites, and frequently bask on roads and trails, the District recognizes that these snakes risk the possibility of being run over by bicycles and vehicles. San Francisco garter snakes have been observed multiple times on roads and trails in the western portion of the Mindego area, including on the western portion of the Mindego Ridge Trail. Substantial evidence exists for harm or mortality to snakes by vehicles, both documented and anecdotal. In cases reported by the US Fish and Wildlife Service, for example, San Francisco garter snakes were run over by a bicycle near Crystal Spring Reservoir, and a vehicle near the San Francisco airport. Many mountain bikers have also cited instances where they have accidentally run over snakes. Given the unique regulatory status of this species, special protective measures are needed to avoid the loss of even one snake, which would likely result in regulatory sanction against the District and more widespread restrictions. Current District guidelines for the Mindego area limit all vehicle use to a 5 mph speed limit, and require a "spotter" to precede vehicles near aquatic habitat. It is not appropriate for the District to consider bicycle use in this area even with speed limit restrictions or seasonal use restriction since full, ongoing enforcement is not feasible. The District proposes to retain the eastern portion of the Mindego Ridge trail as a multi use trail and construct a new multi- use trail linking the Ancient Oaks Trail with the Mindego Ridge Trail. This will create a spectacular loop trail for all users. The result is no net loss of trail mileage to mountain bikers in Russian Ridge Open Space Preserve. In closing, the Board would like to re-emphasize our commitment to our mountain biking constituents. The District strives to design and build new trails, as well as retrofit existing trails, to accommodate mountain biking where appropriate. Currently, over 65% of District trails (approximately 160 miles) are open to mountain bikers, including all remaining ten miles of existing trails within Russian Ridge. We would like to emphasize that the recommendations for the Mindego area of Russian Ridge are site specific given the very unusual biological sensitivities of the area, which as of now, are not known to exist at any other site on District land. 5 We feel that by providing sensitive public access to Mindego, we can continue to further our mission: "To acquire and preserve a regional greenbelt of open space in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. For more information on the Mindego Gateway Project, please visit our website at http://67.199.5.159/plans projects/mindego gateway.asp. We invite your continued participation and welcome your comments when the staff recommendations are considered by the full Board of Directors in early 2012. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District Original Message From: daniel.engovatov@efrontier.com[mailto:daniel.engovatov@efrontier.com] Sent: Wednesday, November 09, 2011 2:00 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/09/2011 - daniel.engovatov@efrontier.com - Contact Board First Name: Daniel Last Name: Engovatov Email Address: daniel.engovatov@efrontier.com Comments: I am writing to express my extreme concern with the proposed plan to exclude bicycle access to the Mindego ridge road and the new vista points. With the new property acquisition this trail would be particularly suitable for family riding. It is obvious that if any environmental concerns had been real, then the first trail user group to be excluded would be the equestrians - riding heavy, steel hooved animals - as well as patrol vehicles. As it stands, the only conclusion that can be made is that this idea was lobbied by rich and well connected horse owners striving to exclude other users. Don't they already have enough trails for themselves (like the Lost Trail)? Board of directors should reconsider this unfair and unjustified proposal. 6 Michelle Radcliffe From: Michelle Radcliffe Sent: Thursday, December 15, 2011 10:49 AM To: 'ssulljm@gmail.com' Cc: Lisa Bankosh Subject: RE: 11/04/2011 - ssulljm@gmail.com - Contact Board Dear Mr. Sullivan, Thank you for your interest in the Mindego Gateway Project. Midpeninsula Regional Open Space District (District) has developed this new Key Project to provide public access to the beautiful and unique Mindego area of Russian Ridge Open Space Preserve. Numerous mountain bikers have expressed concern regarding preliminary recommendations limiting trail use to hikers and equestrians within the western portion of the Mindego area. The District recognizes the mountain biking community as an important constituent and takes these concerns seriously. We hope the following information adequately explains the difficult constraints under which the trail use recommendations were developed. The most important factor influencing trail use decisions in the Mindego area is the presence of the San Francisco garter snake, a "Fully Protected" endangered species. The requirements under the "Fully Protected" designation are clear and inflexible and require that no individuals of this species can be subjected to "take" (harm or death). Given the presence of a thriving population of San Francisco garter snake within the Mindego area, the District's land use and management decisions in this particular area need to be extremely protective. The most sensitive San Francisco garter snake sites on the property lies within and near aquatic feeding habitat and as such, staff has recommended that these sites remain closed to all public use. Notwithstanding, given that garter snakes are known to disperse widely between aquatic habitat sites, and frequently bask on roads and trails, the District recognizes that these snakes risk the possibility of being run over by bicycles and vehicles. San Francisco garter snakes have been observed multiple times on roads and trails in the western portion of the Mindego area, including on the western portion of the Mindego Ridge Trail. Substantial evidence exists for harm or mortality to snakes by vehicles, both documented and anecdotal. In cases reported by the US Fish and Wildlife Service, for example, San Francisco garter snakes were run over by a bicycle near Crystal Spring Reservoir, and a vehicle near the San Francisco airport. Many mountain bikers have also cited instances where they have accidentally run over snakes. Given the unique regulatory status of this species, special protective measures are needed to avoid the loss of even one snake, which would likely result in regulatory sanction against the District and more widespread restrictions. Current District guidelines for the Mindego area limit all vehicle use to a 5 mph speed limit, and require a "spotter" to precede vehicles near aquatic habitat. It is not appropriate for the District to consider bicycle use in this area even with speed limit restrictions or seasonal use restriction since full, ongoing enforcement is not feasible. The District proposes to retain the eastern portion of the Mindego Ridge trail as a multi use trail and construct a new multi- use trail linking the Ancient Oaks Trail with the Mindego Ridge Trail. This will create a spectacular loop trail for all users. The result is no net loss of trail mileage to mountain bikers in Russian Ridge Open Space Preserve. In closing, the Board would like to re-emphasize our commitment to our mountain biking constituents. The District strives to design and build new trails, as well as retrofit existing trails, to accommodate mountain biking where appropriate. Currently, over 65% of District trails (approximately 160 miles) are open to mountain bikers, including all remaining ten miles of existing trails within Russian Ridge. We would like to emphasize that the recommendations for the Mindego area of Russian Ridge are site specific given the very unusual biological sensitivities of the area, which as of now, are not known to exist at any other site on District land. We feel that by providing sensitive public access to Mindego, we can continue to further our mission: "To acquire and preserve a regional greenbelt of open space in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. For more information on the Mindego Gateway Project, please visit our website at http://67.199.5159/plans projects/mindego gateway.asp. We invite your continued participation and welcome your comments when the staff recommendations are considered by the full Board of Directors in early 2012. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District Original Message From: ssulljm@gmail.com [mailto:ssulljm@gmail.com] Sent: Friday, November 04, 2011 2:10 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/04/2011 - ssulljm@gmail.com - Contact Board First Name: jim Last Name: sullivan Phone Number: 6504550693 Email Address: ssulljm@gmail.com Ward / Location: palo alto pacifica Comments: Honorable Board of Directors, I am writing to take issue w the upcoming proposal to ban bicycles from the Mindego Hill Ridge Trail. The reason stated as to why this exclusion is taking place is to protect endangered species from possible harm. If this is the case, why are 1000+lb steel horseshoed,often unwieldy stock(horse) + their riders not also excluded from this terrain? Is the potential for harm to small critters just as great from this particular mode of user also? Bottom line, if the mission to protect rare+endangered species is the task supreme, then this protection standard should be applied fairly across the board when implemented by MROSD. The Mt Bike community, which I am a member, would appreciate hearing why we are the only user group banned from the Mindego Ridge tr for the reasons stated(critter protection) in the upcoming meeting summary. The proposal within Mindego Hill for the yet to be designed,engineered or studied multi use Ancient Oaks Connector trail. While a good beginning, extending Russian Ridge connections in this fashion, we Mt Bike riders also appreciate the views provided by being able to pedal out through the open grasslands on Mindego Ridge tr. Thank You for Your Thoughtful Consideration, Jim Sullivan 8 Michelle Radcliffe From: Michelle Radcliffe Sent: Thursday, December 15, 2011 10:49 AM To: 'ryanfell@gmail.com' Cc: Lisa Bankosh Subject: RE: 11/06/2011 - ryanfell@gmail.com - Contact Board Dear Mr. Fell, Thank you for your interest in the Mindego Gateway Project. Midpeninsula Regional Open Space District (District) has developed this new Key Project to provide public access to the beautiful and unique Mindego area of Russian Ridge Open Space Preserve. Numerous mountain bikers have expressed concern regarding preliminary recommendations limiting trail use to hikers and equestrians within the western portion of the Mindego area. The District recognizes the mountain biking community as an important constituent and takes these concerns seriously. We hope the following information adequately explains the difficult constraints under which the trail use recommendations were developed. The most important factor influencing trail use decisions in the Mindego area is the presence of the San Francisco garter snake, a "Fully Protected" endangered species. The requirements under the "Fully Protected" designation are clear and inflexible and require that no individuals of this species can be subjected to "take" (harm or death). Given the presence of a thriving population of San Francisco garter snake within the Mindego area, the District's land use and management decisions in this particular area need to be extremely protective. The most sensitive San Francisco garter snake sites on the property lies within and near aquatic feeding habitat and as such, staff has recommended that these sites remain closed to all public use. Notwithstanding, given that garter snakes are known to disperse widely between aquatic habitat sites, and frequently bask on roads and trails, the District recognizes that these snakes risk the possibility of being run over by bicycles and vehicles. San Francisco garter snakes have been observed multiple times on roads and trails in the western portion of the Mindego area, including on the western portion of the Mindego Ridge Trail. Substantial evidence exists for harm or mortality to snakes by vehicles, both documented and anecdotal. In cases reported by the US Fish and Wildlife Service, for example, San Francisco garter snakes were run over by a bicycle near Crystal Spring Reservoir, and a vehicle near the San Francisco airport. Many mountain bikers have also cited instances where they have accidentally run over snakes. Given the unique regulatory status of this species, special protective measures are needed to avoid the loss of even one snake, which would likely result in regulatory sanction against the District and more widespread restrictions. Current District guidelines for the Mindego area limit all vehicle use to a 5 mph speed limit, and require a "spotter" to precede vehicles near aquatic habitat. It is not appropriate for the District to consider bicycle use in this area even with speed limit restrictions or seasonal use restriction since full, ongoing enforcement is not feasible. The District proposes to retain the eastern portion of the Mindego Ridge trail as a multi use trail and construct a new multi- use trail linking the Ancient Oaks Trail with the Mindego Ridge Trail. This will create a spectacular loop trail for all users. The result is no net loss of trail mileage to mountain bikers in Russian Ridge Open Space Preserve. In closing, the Board would like to re-emphasize our commitment to our mountain biking constituents. The District strives to design and build new trails, as well as retrofit existing trails, to accommodate mountain biking where appropriate. Currently, over 65% of District trails (approximately 160 miles) are open to mountain bikers, including all remaining ten miles of existing trails within Russian Ridge. We would like to emphasize that the recommendations for the Mindego area of Russian Ridge are site specific given the very unusual biological sensitivities of the area, which as of now, are not known to exist at any other site on District land. 9 We feel that by providing sensitive public access to Mindego, we can continue to further our mission: "To acquire and preserve a regional greenbelt of open space in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. For more information on the Mindego Gateway Project, please visit our website at http:/167.199.5.159/plans_projects/mindego_gateway.asp. We invite your continued participation and welcome your comments when the staff recommendations are considered by the full Board of Directors in early 2012. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District Original Message From: ryanfell@gmail.com [mailto:ryanfell@gmail.com] Sent: Sunday, November 06, 2011 3:25 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 11/06/2011 - ryanfell@gmail.com - Contact Board First Name: Ryan Last Name: Fell Phone Number: 6502242443 Email Address: ryanfell@gmail.com Ward / Location: San Carlos Comments: I was excited to hear about further development of the trails surrounding Mindego hill. Please make the Mindego hill trails multi -use so that cyclists will be able to use and enjoy these trails. Between the long sightlines and the current trail building techniques used by the MROSD an excellent multi -use trail is possible. 10 Michelle Radcliffe From: Michelle Radcliffe Sent: Thursday, December 15, 2011 10:53 AM To: 'r3r3r@yahoo.com' Cc: Lisa Bankosh Subject: FW: Mindego Gateway Project (11/10/11 meeting) Dear Mr. Adams, Thank you for your interest in the Mindego Gateway Project. Midpeninsula Regional Open Space District (District) has developed this new Key Project to provide public access to the beautiful and unique Mindego area of Russian Ridge Open Space Preserve. Numerous mountain bikers have expressed concern regarding preliminary recommendations limiting trail use to hikers and equestrians within the western portion of the Mindego area. The District recognizes the mountain biking community as an important constituent and takes these concerns seriously. We hope the following information adequately explains the difficult constraints under which the trail use recommendations were developed. The most important factor influencing trail use decisions in the Mindego area is the presence of the San Francisco garter snake, a "Fully Protected" endangered species. The requirements under the "Fully Protected" designation are clear and inflexible and require that no individuals of this species can be subjected to "take" (harm or death). Given the presence of a thriving population of San Francisco garter snake within the Mindego area, the District's land use and management decisions in this particular area need to be extremely protective. The most sensitive San Francisco garter snake sites on the property lies within and near aquatic feeding habitat and as such, staff has recommended that these sites remain closed to all public use. Notwithstanding, given that garter snakes are known to disperse widely between aquatic habitat sites, and frequently bask on roads and trails, the District recognizes that these snakes risk the possibility of being run over by bicycles and vehicles. San Francisco garter snakes have been observed multiple times on roads and trails in the western portion of the Mindego area, including on the western portion of the Mindego Ridge Trail. Substantial evidence exists for harm or mortality to snakes by vehicles, both documented and anecdotal. In cases reported by the US Fish and Wildlife Service, for example, San Francisco garter snakes were run over by a bicycle near Crystal Spring Reservoir, and a vehicle near the San Francisco airport. Many mountain bikers have also cited instances where they have accidentally run over snakes. Given the unique regulatory status of this species, special protective measures are needed to avoid the loss of even one snake, which would likely result in regulatory sanction against the District and more widespread restrictions. Current District guidelines for the Mindego area limit all vehicle use to a 5 mph speed limit, and require a "spotter" to precede vehicles near aquatic habitat. It is not appropriate for the District to consider bicycle use in this area even with speed limit restrictions or seasonal use restriction since full, ongoing enforcement is not feasible. The District proposes to retain the eastern portion of the Mindego Ridge trail as a multi use trail and construct a new multi- use trail linking the Ancient Oaks Trail with the Mindego Ridge Trail. This will create a spectacular loop trail for all users. The result is no net loss of trail mileage to mountain bikers in Russian Ridge Open Space Preserve. In closing, the Board would like to re-emphasize our commitment to our mountain biking constituents. The District strives to design and build new trails, as well as retrofit existing trails, to accommodate mountain biking where appropriate. Currently, over 65% of District trails (approximately 160 miles) are open to mountain bikers, including all remaining ten miles of existing trails within Russian Ridge. We would like to emphasize that the recommendations for the Mindego area of Russian Ridge are site specific given the very unusual biological sensitivities of the area, which as of now, are not known to exist at any other site on District land. 1 We feel that by providing sensitive public access to Mindego, we can continue to further our mission: "To acquire'and preserve a regional greenbelt of open space in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. For more information on the Mindego Gateway Project, please visit our website at http://67.199.5.159/plans protects/mindeqo gateway.asp. We invite your continued participation and welcome your comments when the staff recommendations are considered by the full Board of Directors in early 2012. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District From: Randall R. H. Adams Sent: Saturday, November 05, 2011 9:13 AM To: info@openspace.orq Cc: post©ooenspacetrust.orq Subject: Mindego Gateway Project (11/10/11 meeting) (Please forward to the Mid -peninsula Regional Open Space Board of Directors in advance of the 11/10/11 special meeting.) I am writing in regards to the Mindego Gateway Project. I will not be able to attend the 11/10/11 special meeting, but I wanted to provide comments on the staff recommendation. As a mountain biker and hiker who is a frequent visitor to the MROSD preserves, I would like to thank staff and the Board for incorporating this recently acquired area into the Russian Ridge OSP trail system. I am very glad to see new connector and loop trails proposed as a component of this project. I am also glad to see the incorporation of a new multi -use loop that allows additional cycling opportunities at Russian Ridge OSP (one of my favorite preserves). However, I am disappointed that bicycles will be prevented from accessing Mindego Hill and I request that you reconsider the proposed trail use designation and provide access for bicycles to the top of Mindego Hill as a component of this project. I, along with many others, contributed funds for the acquisition of the Mindego Hill property through POST. It was my understanding that trail access would be provided to this iconic hilltop location as a result. I had no reason to believe that environmental conditions or policy conflicts would exist that would prevent this area from being accessed by mountain bicycles. More surprising to me is the recommendation that an existing bicycle access designation be removed from the Mindego Ridge Trail as a component of this project. In future donations to POST, I may choose to be more specific as to how my donations are used. Although I enjoy hiking, I do spend much more of my time bicycling on trails in our local mountains than I spend hiking them. As a result, I would like to see more bicycle access and loop options in all of the MROSD preserves (please consider this in the master plan for La Honda OSP as well) and more through connections for bicycles between preserves where easements can be acquired. Beyond the preservation of open space, the creation of new bicycle routes and loop options is a priority for me as a preserve user and mountain biker. I am not alone in my position on this issue of bicycle access and I encourage your Board to take appropriate actions on the Mindego Gateway Project (and future trail use proposals) to incorporate more cycling and multiple -use opportunities in MROSD preserves. Thank you, 2 Randall Adams 3 Ms. Nonette Hanko Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 93022 16 October 2011 Dear Ms. Hanko, RECEIVE() OCT 182011 OSPENlNSULA REGIONAL OPEN SPACE DISTRICT You represent me, from Menlo Park, in your membership in the Midpeninsula Regional Open Space District Board of Directors, Please agendize and argue for a resolution from the Board directing the Santa Clara County Sheriffs Office to cease ticketing vehicles in the Rancho San Antonio parking lots for "backing in" to spaces, under Santa Clara County Ord. No. NS -1004.121, § 1,11-3-80 and Ord. No. NS -1004.129, § 1, 6-19-90, which state in § B12-159 "... all vehicles shall be positioned so that the front end of the vehicle is facing the divided or closed end of the parking space... " From a common sense viewpoint, the law is ridiculous in these locations. Safety is considerably enhanced in these particular parking lots when the early arrivals back in because the lots are full with both waiting vehicles blocking egress and numerous exhausted hikers milling around. In this location, the law is unnecessary, inappropriate, and unexpected. From a legal viewpoint, the law is unenforceable. The same Ordinance, in § B12-163, "Notice of regulations," states, "Notice of regulations which are applicable to parking areas shall be given by appropriate signs ..." There are no such signs whatsoever at any of the five parking lots at Rancho San Antonio Open Space Preserve. From a legal viewpoint, secondly, the first cited Ordinance does not apply to these lots, because under § B12-156, "Regulation imposed," the regulation is " ... imposed upon the drives and parking areas of property owned, leased and managed by the County." (Emphasis added.) The county neither owns nor manages these lots, which are in fact, owned and managed by the Mid -Peninsula Open Space District, which provides regular ranger patrols to the areas. Thank you. -Kim Rubin 825 Cambridge Av Menlo Park CA 94025 659 328-3424 xkrubin®gmaiLcom Kim Rubin 825 Cambridge Ave, Menlo Park CA 94025 (650) 328-3424 825 Cambridge Avenue Menlo Park CA. 94025 Ms. Nonette Hanko Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 93022 16 October 2011 p`ECEIVEc OCT 18 2011 MIDPENINSULA REGIONALOPV SPACE DISTRICT Dear Midpeninsula Regional Open Space District Board of Directors, Please agendize, discuss and agree on a request to the Santa Clara County Sheriffs Office to cease ticketing vehicles in the Rancho San Antonio parking lots for "backing in" to spaces, under Santa Clara County Ord. No. NS -1004.121, § 1,11-3-80 and Ord. No. NS -1004.129, § 1, 6-19-90, which state in § B12-159 "... all vehicles shall be positioned so that the front end of the vehicle is facing the divided or closed end of the parking space... " From a common sense viewpoint, the law is ridiculous in these locations. Safety is considerably enhanced in these particular parking lots when the early arrivals back in because the lots are full with both waiting vehicles blocking egress and numerous exhausted hikers milling around. In this location, the law is unnecessary, inappropriate, and unexpected. From a legal viewpoint, the law is unenforceable. The same Ordinance, in § B12-163, "Notice of regulations," states, "Notice of regulations which are applicable to parking areas shall be given by appropriate signs ..." There are no such signs whatsoever at any of the five parking lots at Rancho San Antonio Open Space Preserve. From a legal viewpoint, secondly, the first cited Ordinance does not apply to these lots, because under § B12-156, "Regulation imposed," the regulation is " ... imposed upon the drives and parking areas of property owned, leased and managed by the County." (Emphasis added.) The county neither owns nor manages these lots, which are in fact, owned and managed by the Mid -Peninsula Open Space District, which provides regular ranger patrols to the areas. Thank you. -Kim Rubin 825 Cambridge Av Menlo Park CA 94025 659 328-3424 xkrubin@gmail.com Kim Rubin 825 Cambridge Ave, Menlo Park CA 94025 (650) 328-3424 825 Cambridge Avenue Menlo Park CA, 94025 Midpeninsula Regional Open Space District Board of Directors 330 Distcl Circle Los Altos, CA 94022 • Regional OpenSpace November 9, 2011 Kim Rubin 825 Cambridge Ave. Menlo Park CA 94025 Midpeninsula Regional Open Space District RE: Parking Citation at Rancho San Antonio County Park Dear Ms. Rubin, Thank you for your letter of October 16, 2011, regarding the parking regulations at Rancho San Antonio County Park. You have made a number of valid points about the enforcement of parking regulations in the County Park. Rancho San Antonio County Park is contract managed by the Midpeninsula Regional Open Space District, but is owned by the County of Santa Clara. As such, all regulations are set by the Santa Clara County Parks & Recreation Department; including the one you received a citation for; B12-159 — All vehicles parked or left standing on any County property shall be positioned so as to be entirely within a parking space and shall also be positioned so that the front end of the vehicle is facing the divided or closed end of the parking space. Owners of vehicles which are improperly parked or left standing may receive citations. Vehicles over 20 feet in length shall not be parked on County property without prior written approval of the Director of the General Services Agency. In addition, since the park is owned by Santa Clara County, the parking lot receives additional patrol coverage by the Santa Clara County Sheriff Department Parks Patrol Program, which is how you received the citation for backing into a parking space. District Ranger Staff agree that the county ordinance prohibiting vehicles from backing into parking space should not be enforced without proper signing. In the past, we contacted the Santa Clara County Sheriff Department Parks Patrol manager and requested that either they post signs with the regulation in a prominent location or instruct their deputies not to cite for this ordinance. Our request was complied with for several years, however it appears we will need to meet with their manager and discuss the issue again. Since you received the citation from a deputy of the Santa Clara County Sheriff Department, the District does not have the ability to review and consider voiding your citation. If you feel, as you stated, it was not appropriate for you to receive a citation, because there was not sufficient notification for you to know you were in violation of this ordinance, we suggest you contact the Santa Clara County Courts to inquire if you can have the citation rescinded or if you can plead not guilty. I apologize for your inconvenience. Sincerely, Larry Hassett Board President Midpeninsula Regional Open Space District 33o DIstel Circle Los Al(os, 64 94022 so �3 goo a .gig openspace org Midpeninsula Regional Open Space District R-11-119 Meeting 11-33 December 14, 2011 AGENDA ITEM 4 AGENDA ITEM Approve the Interim General Counsel Employment Agreement and Associated Resolution for Legal Services During the Vacancy in this Position BOARD APPOINTEE EVALUATION AD HOC COMMITTEE RECOMMENDATION . Approve the attached employment agreement for temporary services in the General Counsel position until appointment of new General Counsel. S UMMARY At the meeting of October 19, 2011, the Board of Directors approved the recommendations of the Board Appointee Evaluation Ad Hoc Committee (Committee) for the recruitment process, candidate profile, and recruitment timeline to fill the position of General Counsel which will be vacant upon the incumbent's retirement on December 30, 2011. The Board tasked the Committee to continue to work with the recruitment film of Peckham and McKenney on the recruitment process (Report R-1.1-107). The Committee is engaged in the recruitment process and awaiting the application deadline of December 2, 2011, to begin the initial screening process. The approved timeline seeks to have a selection made in January and the appointed counsel to begin employment in February. The Board also approved the Committee's recommended transition plan to fill the vacant position until appointment of a new General Counsel. The attached Interim General Counsel Employment Agreement will employ Susan Schectman as Interim General Counsel on a post -retirement basis at the current salary and without benefits. The Board may terminate the Agreement at any time. DISCUSSION At the Special meeting held on October 19, 2011, the Board approved the Board Appointee Evaluation Ad Hoc Committee recommendations for a General Counsel recruitment process, candidate profile, and timeline (Report R-11-28). The approved timeline was adopted to enable a robust search which will require full Board interviews in January. Once the Board has conducted interviews and identified its top candidate, time will be required to negotiate a contract, conduct a thorough reference and background check, and allow the selected finalist time to provide notice to his or her current employer and prepare to begin District employment. R-11-119 Page 2 This required a transition plan to insure that there is not a gap between the vacancy in the General Counsel position which will begin on December 31, 2011, and the appointment of the new counsel. The Committee discussed the optimum transition plan and recommended that the current General Counsel continue to serve until the appointment of her successor. The incumbent would serve as a post -retirement employee for the short transition period. This plan would result in net cost savings of $4,749.00 per month to the District since the Board would not be employing a regular District employee with associated benefit costs. Approval of the attached Interim General Counsel Employment Agreement will implement this transition plan. The Agreement will also allow the Board the option of continuing Ms. Schectman's employment for a short period after the appointment of new counsel if needed to assist the new counsel in his or her transition into this position. The terms and conditions of the recommended Employment Agreement are virtually identical to the current agreement with the exception that all benefits have been deleted and other appropriate revisions added to reflect the temporary nature of this Agreement. FISCAL IMPACT The fiscal impact of the transition plan, if approved, will result in a net cost savings of $4,749 per month of service derived by subtracting all benefits from General Counsel's current salary. PUBLIC NOTICE Public notice of this Agenda item was provided pursuant to the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEPS If the Board approves the Committee's recommendation, the President of the Board will execute the employment agreement. The Committee will continue to work with the recruiter on the initial selection process and further steps in order to return this matter to the full Board consistent with the timeline. Attachments: 1. Resolution Approving Interim General Counsel Employment Agreement 2. Interim General Counsel Employment Agreement Prepared by: Board Appointee Evaluation Ad Hoc Committee: Directors Cyr, Hassett, and Riffle Contact person: Curt Riffle, Chair RESOLUTION NO. XX A RESOLUTION OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING SUSAN SCHECTMAN AS INTERIM GENERAL COUNSEL PER GOVERNMENT CODE SECTION 21221(h) WHEREAS, Susan Schectman ("Schectman") will retire from the position of General Counsel for the Midpeninsula Regional Open Space District, effective December 30, 2011; WHEREAS, Schectman has specialized skills and knowledge crucial to the continued successful operation of the District; WHEREAS, the District is the process of recruiting a qualified replacement for Schectman; WHEREAS, the District would like to retain Schectman's services as Interim General Counsel to allow the District sufficient time to obtain a qualified replacement; WHEREAS, Schectman possesses necessary and specialized skills to represent the District during this time of transition, and to prevent stoppage of that vital public service, as a licensed attorney and having served as General Counsel to the District for seventeen years; and, WHEREAS, the Board of Directors hereby appoints Susan Schectman to the position of Interim General Counsel under Government Code section 21221(h), a position deemed to be of limited duration and requiring specialized skills, effective December 31, 2011, and for a period not to exceed twelve (12) months, and subject to a limit of 960 hours in a fiscal year. THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District that Susan Schectman is appointed Interim General Counsel, effective December 31, 2011, for a period not to exceed twelve (12) months ending no later than December 30, 2012, based on the terms described in the "Interim General Counsel Retired Annuitant Employment Agreement" attached hereto. PASSED AND ADOPTED this 14th day of December, 2011 by the following vote to wit: AYES: NAYS: ABSENT: ABSTAIN: INTERIM GENERAL COUNSEL RETIRED ANNUITANT EMPLOYMENT AGREEMENT This Employment Agreement ("Agreement") is entered into this 14th day of December 2011, by and between Midpeninsula Regional Open Space District, a California public agency ("District"), and Susan M. Schectman ("Schectman"). WHEREAS, Schectman will be retiring as the District's General Counsel after 14 years of service effective December 30, 2011, so that the position of General Counsel will be vacant as of that date; WHEREAS, the District's Board of Directors desires to employ Schectman on a temporary basis as an Interim General Counsel because of her specialized skills, as allowed by the California Public Employment Retirement System law for retired annuitants, until such time that the District is able to complete the General Counsel recruitment; WHEREAS, the District's Board of Directors deems that the position of Interim General Counsel requires specialized skills; and WHEREAS, the District is recruiting for a new, permanent General Counsel, the recruitment is expected to be completed in less than 12 months, but the recruitment is not yet completed. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Designation of Interim District General Counsel SUSAN M. SCHECTMAN is appointed and temporarily employed as legal counsel for the District. The designation of the position is Interim General Counsel and will begin effective December 31, 201 1. 2. Essential Duties The Interim General Counsel shall perform her duties consistent with due diligence, according to the highest and most professional standards, and in compliance with all federal, state and local laws, ordinances, rules and regulations which are applicable to or associated with the performance of such duties. A. Administrative Duties 1) The Interim General Counsel shall attend all regular and special meetings of the District Board of Directors as needed. The Interim General Counsel's duties in this connection shall be to render advice and opinions with respect to legal matters which may arise during such meetings, except legal matters which may pertain to proceedings wherein specialized legal services are to be provided by special counsel or which do not fall within the Interim General Counsel's scope of duties. Interim General Counsel Page 2 Employment Agreement 2) The Interim General Counsel shall also attend meetings of committees and staff of the District when requested to do so by the District Board of Directors or the District General Manager. 3) When requested to do so by the District Board of Directors or District General Manager, the Interim General Counsel shall prepare and review resolutions, notices, contracts, leases, ordinances and other legal documents and papers in matters pertaining to the District, and shall also examine for legal sufficiency all documents submitted to her by the District. 4) The Interim General Counsel shall perform legal research as required to attend to the legal needs of the District and shall review legislation and court decisions to determine their effect upon District affairs. 5) The Interim General Counsel shall cooperate with and assist the District, its officers, directors, agents and employees on all general legal matters pertaining to the District, including the enforcement of District laws, ordinances and codes. 6) The Interim General Counsel shall also perform such other related and appropriate legal services for the District as may be requested by the District Board of Directors or the District General Manager, including continuing to supervise the Assistant General Counsel and the Legal Administrative Assistant. B. Litigation Duties When requested to do so by the District Board of Directors, the Interim General Counsel shall represent the District in legal and administrative proceedings to which the District may be a party. 3. Acting Interim General Counsel The Interim General Counsel shall select another person or persons to act as Interim General Counsel to the District in cases when the Interim General Counsel is unable to act due to illness, vacation or other reason. The selection of Acting Interim General Counsel shall be subject to the approval of the District Board of Directors when the appointment is expected to exceed three weeks. 4. Limitation on Duties A. The Interim General Counsel's position shall be full time and her regular work hours shall be generally 40 hours of service per week, including attendance at Board or Board Committee meetings. Interim General Counsel Page 3 Employment Agreement B. It is recognized that the District normally contracts with special counsel in certain matters pertaining to the District, such as labor relations, worker's compensation, general liability and bond issues. If legal services are provided by special counsel, the Interim General Counsel will be responsible for general oversight in such cases to ensure the District is effectively represented and for providing general legal assistance and support to the special counsel as needed. 5. Compensation A. As compensation for the services to be performed hereunder, the Interim General Counsel shall continue to receive an annual salary at the same pre -retirement rate of $173,064.32, effective December 31, 2011 and payable bi-weekly. This is the published pay rate for the vacant position of General Counsel. B. Annual Salary Adjustment and Performance Review: The Board shall not annually review the Interim General Counsel's work performance, nor grant any salary adjustments pursuant to the District's Board Appointee Class Evaluation System. C. Meritorious Pay: The District shall not grant the Interim General Counsel meritorious pay, ranging from 0% to 5% over and above the Interim General Counsel's annual salary. D. Benefits: The Interim General Counsel shall not receive any of the benefits available to regular full time employees of the District including those set out in the District's "Personnel Policies and Procedures Manual." Retirement Benefits: The District contracts with the California Public Employees' Retirement System ("PERS") for retirement benefits. Schectman is not entitled to any PERS benefit from the District, and the District will not make any contributions to PERS on behalf of Schectman, as she is a retired annuitant as described in PERS law at Government Code section 21221(h). As a retired annuitant, Schectman is limited to working no more than 960 hours for any and all PERS employers during the period of December 31, 2011 through June 30, 2012. Schectman will report, on a bi-weekly basis, all hours worked for the District on District time sheets or other suitable record, and any hours worked for any other PERS agencies. The District will continue to apply its Salaried Employees Policy to Schectman in her position as Interim General Counsel, except that Schectman does not have or accrue any paid leave of any type in her role as Interim General Counsel. Schectman certifies that all of her time reporting will be an accurate reporting of all hours worked. Schectman agrees and understands that notwithstanding anything in this Agreement, she is not entitled to any compensation from the District after working 960 hours for any and all PERS employers during the period December 31, 2011 through June 2012. If this Agreement is contrary to PERS law, each party shall be solely responsible for any administrative fees that may be assessed to each of them, the District will be responsible for any employer share that may be owing, and Schectman will be Interim General Counsel Page 4 Employment Agreement responsible for any employee share that may be owing. If this Agreement is contrary to PERS law, Schectman and the District shall retroactively contribute to Schectman's PERS contribution in the same employee and employer amounts as are were most recently in place as Schectman's employment as General Counsel, including the reporting of special compensation. The parties agree that neither has made any representation regarding the tax consequences of this Agreement, and that each party remains liable for any tax consequences to that party that may flow from this Agreement. Leave: The Interim General Counsel shall not earn any leave as set forth in either the District's "Personnel Policies and Procedures Manual" or the "Administrative Leave Program for Managers". E. Mileage Allowance: The Interim General Counsel will be eligible to receive mileage reimbursement at the applicable District rate for use of her personal vehicle on District business. F. Special Compensation. The District shall not pay any special compensation to Schectman. 6. Termination and Severance Pay The Interim General Counsel may terminate this Agreement upon 14 days' written notice to District. District may terminate this Agreement by written notice to the Interim General Counsel at any time. The Interim General Counsel serves at the pleasure of the District Board of Directors and may be discharged without cause. The Interim General Counsel is not eligible for any severance pay under any circumstances. 7. Entire Agreement This instrument and the Resolution Appointing Susan Schectman as Interim General Counsel Per Government Code section 21221(h), contain the entire agreement of the parties and may be changed only by an agreement in writing signed by the parties hereto. 8. Effect of Waiver No waiver by a party of any provision of this Agreement shall be considered a waiver of any other provision or subsequent breach of the same or of any other provision, including the time for performance of any such provision. The exercise by a party of any remedy provided in this Agreement or at law shall not prevent the exercise by that party of any other remedy provided in this Agreement or at law. 9. Supersedes Prior Agreement This Agreement supersedes any and all previous employment agreements and amendments thereto entered into by and between the District and Schectman. 10. Amendment No amendment, alteration, or variation in the terms of this Agreement is valid unless made in writing and signed by both parties. 11. Notices: Any notices to be given by either party to the other shall be made in writing by either personal delivery or by mail, registered or certified, postage prepaid, with return receipt requested. Notices delivered personally shall be deemed received as of actual receipt; mailed Interim General Counsel Page 5 Employment Agreement notices shall be deemed received as of five days after the date postmarked. Mailed notices shall be addressed to the respective parties as follows: To the District: Midpeninsula Regional Open Space District Attention: President, Board of Directors 330 Distel Circle Los Altos, CA 94022 To the Interim General Counsel: Susan Schectman, Interim General Counsel: Susan M. Schectman 306 Shamrock Ranch Road Pacifica, CA 94044 IN WITNESS WHEREOF, the parties hereto have executed this Employment Agreement effective this _ day of December 2011, at Los Altos, California. MIDPENINSULA REGIONAL OPEN INTERIM GENERAL COUNSEL: SPACE DISTRICT: By: Larry Hassett, President Board of Directors Susan M. Schectman Date: Date: ATTEST: Michelle Radcliffe, District Clerk 183881.2 M1244-001 Midpeninsula Regional Open Space District R-11-116 Meeting 11-33 December 14, 2011 AGENDA ITEM 5 AGENDA ITEM Authorization to Apply for a Bay Area Ridge Trail Council — Coastal Conservancy Grant for the El Corte de Madera Creek Parking/Staging Area and Trails Project GENERAL MANAGER'S RECOMMENDATION Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District (District) approving the application for funds from the Bay Area Ridge Trail Council — Coastal Conservancy Grant for implementation of the El Corte de Madera Creek Parking/Staging Area and Trails Project. SUMMARY El Corte de Madera Creek Open Space Preserve (Preserve) is the District's most popular Skyline Boulevard (Highway 35) Preserve. The 2,817 -acre Preserve offers approximately 36 miles of multi -use trails to hikers, bicyclists and equestrians who, to date, are limited to parking along the Highway 35 frontage or at an existing Caltrans vista point parking area known as Skeggs Point. Over the last ten years, the District has worked to establish a formal parking area and improve the trail system at the Preserve. The proposed project improvements include a staging area and four phases of trail construction and site restoration that, when completed, will result in two miles of new Bay Area Ridge Trail (Ridge Trail). With construction plans complete for the new parking area and plans under way for the first phase of trail improvements, the project is currently eligible for a Bay Area Ridge Trail Council — Coastal Conservancy Grant. Staff is seeking authorization to apply for this grant in the amount of $282,000 to help fund implementation of the Phase 1 and 2 trails and staging area. DISCUSSION The final design for the El Corte de Madera Creek Parking/Staging Area and Trails Project includes the following project elements, which have been divided into four phases as follows: Phase 1 • Parking and staging area for 65 vehicles and 4 horse trailers • 0.25 -mile connector trail to the Gordon Mill trailhead • Installation of "No Parking" signs to remove approximately 40 deficient roadside parking spaces on Skyline Boulevard R-11-116 Page 2 • Relocation of an existing Highway 35 pedestrian/equestrian crossing along with construction of 0.5 miles of crossing trails to connect the Preserve to the Ridge Trail corridor Phase 2 • 0.75 miles of new trail to extend the perimeter trail (also a future Ridge Trail segment) Phase 3 • 1.0 mile of the remaining perimeter trail (also a future Ridge Trail segment) Phase 4 • 0.2 miles of trail realignment • Restoration of 0.7 miles of abandoned trail The trails portion of the project is being phased over four years to spread costs over multiple fiscal years and ensure that the Skyline Field Crew is able to incorporate the multiple trail construction needs of the project into their work plan. Bay Area Ridge Trail Council — Coastal Conservancy Grant The Bay Area Ridge Trail Council — Coastal Conservancy Grant program is administered by the Bay Area Ridge Trail Council and the Coastal Conservancy, and is funded by Proposition 84. Bay Area Ridge Trail Council The Bay Area Ridge Trail Council (Council) is a coalition of volunteers and agencies that plans, promotes, builds, acquires and maintains the more than 300 -mile, multi -use Bay Area Ridge Trail (Ridge Trail). When complete, the Ridge Trail will connect over 75 parks and open spaces on the ridgeline surrounding the San Francisco Bay. This continuous long-distance trail also serves to create a protected greenbelt corridor for habitat and wildlife. Recognizing the growing recreational needs of the Bay Area's diverse populations, along with the desire of individuals to connect with their communities and the outdoor environment, the Council creates links between parks, people and communities. Coastal Conservancy The Coastal Conservancy partners with other agencies and organizations to preserve, protect, and restore the resources of the California coast and the San Francisco Bay Area. One of the goals of the Public Access, Coastal Resource Conservation, and San Francisco Bay Area Conservancy Program from the Coastal Conservancy Strategic Plan dated July 2007, is to "improve public access, recreation, and educational facilities and programs in and around San Francisco Bay, along the coast, the ridgelines, in urban open spaces, and natural areas." New staging areas and Ridge Trail segments are two program goal objectives. Grant Program The Bay Area Ridge Trail Council — Coastal Conservancy Grant Program intends to encourage government agencies and nonprofit organizations to plan, acquire and construct new segments of the Bay Area Ridge Trail. The program specifically targets high priority segments and critical Ridge Trail "gaps" to leverage state funds with matching contributions and in -kind contributions, and to foster new partnerships and creative design solutions. The grant program requires the District to complete, operate, and maintain the staging area, and Phase 1 and 2 trails. The total cost of the staging area and Phase 1 and 2 trails is currently estimated at $646,000 and staff is requesting $282,000 through the Bay Area Ridge Trail Council R-11-1.16 Page 3 — Coastal Conservancy Grant program. To date, staff has secured additional grant funding in the amount of $100,000 from the Land and Water Conservation Fund and Habitat Conservation Fund. This amount will help offset the match required by the Bay Area Ridge Trail Council — Coastal Conservancy Grant program. If awarded, the grant would assist in funding the following specific actions at El Corte de Madera Creek Open Space Preserve: • Construction of the staging area • Construction of Phase 1 trails: 0.25 -mile connector trail, 0.5 miles of trails associated with the pedestrian/equestrian crossing • Construction of Phase 2 trails: 0.75 miles of perimeter trail FISCAL IMPACT The Bay Area Ridge Trail Council — Coastal Conservancy Grant program is a reimbursement program and grantees initially finance all project costs. If the grant is awarded in the amount of $282,000, the Coastal Conservancy requires the District to complete, operate, and maintain the staging area, and Phase 1 and 2 trails. To offset the required commitment of District funds, staff has separately secured $100,000 from the Land and Water Conservation Fund and Habitat Conservation Fund. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. No additional notice is required. CEQA COMPLIANCE Staff completed a Mitigated Negative Declaration for the project, which the District's Board of Directors adopted on February 10, 2010. A Notice of Determination was filed with the San Mateo County Clerk Recorder on February 16, 2010. NEXT STEPS The Bay Area Ridge Trail Council has already recommended this project to the State Coastal Conservancy. If the Coastal Conservancy recommends the project for funding, the District will be notified by early spring of 2012. Staff will then work with the Bay Area Ridge Trail Council and Coastal Conservancy to ensure that the project meets all requirements. Project funding would then be available in 2012. If funds are awarded, project implementation of Phase 1 will be scheduled for summer and fall 2012 with Phase 2 anticipated to follow the next year. Staff will continue to pursue alternative funding sources for upcoming and future phases of the Project. Attachment: Resolution for the Bay Area Ridge Trail Council — Coastal Conservancy Grant Prepared by: Tina Hugg, Open Space Planner II Contact person: Same as above RESOLUTION NO 11-XX RESOLUTION OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE STATE COASTAL CONSERVANCY WHEREAS, the Legislature of the State of California has established the State Coastal Conservancy (`'Conservancy") under Division 21 of the California Public Resources Code, and has authorized the Conservancy to award grants to public agencies and nonprofit organizations to implement the provisions of Division 21; and WHEREAS, the Conservancy awards grants for projects that it determines are consistent with Division 21 of the Public Resources Code and with the Conservancy's Strategic Plan and that best achieve the Conservancy's statutory objectives, in light of limited funding; and WHEREAS, Midpeninsula Regional Open Space District ("applicant") has applied for or intends to apply for Conservancy grant funding for the El Corte de Madera Creek Open Space Preserve Staging Area and Trails Project ("the project"); and WHEREAS, the Conservancy encourages applicants for grant funding to certify through a resolution the applicant's approval of the application and of certain listed assurances at the time of submission of an application to the Conservancy for an award of grant funds; and WHEREAS, the applicant will enter into a contract with the State of California to complete the project(s); NOW, THEREFORE, BE IT RESOLVED that the Midpeninsula Regional Open Space District Board of Directors hereby: 1. Approves the filing of an application for funding by the Conservancy; and 2. Certifies that said applicant has or will have sufficient funds to complete and, following completion, to operate and maintain any property acquired under the project or to operate and maintain any facilities funded as part of the project for a reasonable period, not less than the useful life of the facilities; and 3. Agrees to provide any funds beyond the Conservancy grant funds necessary to complete the project; and 4. Authorizes the General Manager to act as a representative of the applicant and to negotiate and execute on behalf of the grantee all agreements and instruments including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the project and to comply with the Conservancy's grant requirements, including, without limitation; and 5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. ************************************************************************ Midpeninsula Regional Open Space District R-11-115 Meeting 11-33 December 14, 201 1 AGENDA ITEM 6 AGENDA ITEM Accept the District's Classification and Compensation Study Final Report and Management Recommendations and Provide Direction for Implementation GENERAL MANAGER'S RECOMMENDATIONS The General Manager recommends that the Board accept the Classification and Compensation Study Final Report prepared by Koff & Associates and District Management's recommended changes. 2. Approve the reclassification of positions recommended in the Report and approve the attached amended District Classification and Compensation Plan to implement these reclassifications immediately. 3. Direct the General Manager to evaluate implementation of the Report's recommended compensation changes as part of the FY2012-13 budget development process. SUMMARY At the September 13`h Board Study Session, the Board reviewed the District's Classification and Compensation Study Report with Katie Kaneko, President of Koff & Associates. The Board directed the General Manager to: 1) review and analyze the Report and identify recommended adjustments to the consultant's recommendations; 2) review and analyze feedback submitted by employees since the July 13, 2011 Study Session; and 3) return to the Board by December 2011 with final recommendations regarding the Classification and Compensation Study, including any recommended changes to the report prepared by Koff & Associates. Acceptance of the Study does not amend the District's current Classification and Compensation Plan except as set out in this report. DISCUSSION Study Process The District Board of Directors (Board) reviewed the Classification and Compensation Study Report (Study) and recommendations prepared by Koff & Associates (Consultant) at a Board Study Session on July 13, 2011 (Report R-11-67). At a second study session held on September R11-115 Page 2 13, 201.1 (Report R-11-95) Katie Kaneko, President of Koff & Associates, again presented the Study's methodologies, findings, and recommendations to the Board. During this session the Board reviewed the classification changes and compensation adjustments including employee compensation impacts. Board members discussed specific questions and/or concerns regarding the study findings. During this meeting, a consultant from University Research & Associates presented an evaluation report of the Koff & Associates Study on behalf of the Field Employees' Association (FEA). Again, similar to the September 13`" study session, a large number of District employees were in attendance and many provided further oral feedback and comments regarding the Study. At the end of the September 13 Study Session, the Board accepted the consultant's report and directed the General Manager to return to the Board by December 2011 with any recommended changes to the Consultant's recommendations. Subsequently, Acting Human Resources Supervisor Annetta Spiegel and Koff & Associates President Katie Kaneko met with each department manager to discuss any final Study recommendation and implementation issues or concerns. The Consultant evaluated the feedback from staff and managers, made some changes to the original Class and Comp report recommendations, and submitted a final report to the District. The General Manager, Administrative Services Manager, and Acting HR Supervisor reviewed the final report submitted by the Consultant and made a few additional changes. Once this analysis was completed, the Acting HR Supervisor met with each department manager to review the Consultant's responses and management's final recommendations. Consultant Final Recommendations Between the July 13 and September 13 Study Sessions, a number of employees submitted comments regarding the Classification and Compensation Study Report and the Field Employees Association submitted an evaluation of the Report conducted by University Research & Associates (URA). After reviewing all employee comments and the URA Report, the Consultant provided final responses and recommendations to each employee and department manager as well as a reply to the University Research & Associates Report. Below is a summary of the Consultant's recommended changes to the Classification and Compensation Study (see Attachment A for more detail). Classification Changes: 1. Changed in title from Information Technology Specialist to Information Technology Administrator. 2. Moved Human Resources Analyst and Support Services Supervisor into the broader classification of Management Analyst. (The Management Analyst classification can be used in the future for other positions such as Grants Specialist) Further, the Management Analyst was broken into Management Analyst I and Management Analyst II. 3. Planning series titles changed as follows: Current District Title Proposed K&A Title Action Compensation Impact Planning Technician GIS Technician Title change No Change Planner I New class 5% below Planner II Current District Title Proposed K&A Title Action Compensation Impact Open Space Planner I/ Resource Planner I Planner II Title change No Change Open Space Planner II Planner III Title change No Change Senior Planner/ Senior Resource Planner Senior Planner No change/ Title change No Change Compensation Changes: 1. Increased Management Analyst II salary range by 5% based on revised scope of responsibilities; 2. Change the Support Services Supervisor classification to Management Analyst II, from salary range 33 into salary range 35 (5% increase). 3. Increased Senior Management Analyst salary range 5% to maintain the benchmark tie to the Management Analyst. Management's Final Recommendations Management concurs with the Consultant's final recommendations with the following proposed changes: Classification Changes: 1. Deputy District Clerk/Office Manager — This position is recommended by the Consultant to be reclassified to a Senior Administrative Assistant based on the position's assigned duties at the time the Study was conducted. Since then, the position's responsibilities have changed significantly and it is recommended to be reclassified. This reclassification will be brought back to the Board at a future time for approval. 2. GIS functions are recommended to become a separate classification series from the Planner series which will include the classes of GIS Technician and GIS Administrator. 3. Equipment Mechanic/Operator — This position's duties and responsibilities have changed notably since the Study was conducted. It is management's recommendation to evaluate this position for possible reclassification. If it is determined that a reclassification is needed, it will be brought back to the Board at a future time for approval. Compensation Changes: 1. Move the Operations, Planning, and Administrative Services Managers from salary range 52 into salary range 51 (2.5% decrease); and move the Public Affairs and Real Property Managers from salary range 48 into salary range 51 (7.5% increase) to continue the District's internal alignment and equity of the Management Team. 2. Move the Human Resources Supervisor from salary range 44 into salary range 43 (2.5% decrease) to maintain a 20% pay differential between supervisor and manager. R11-115 Page 4 3. Move the Training and Safety Specialist from salary range 36 to into salary range 35 (2.5% decrease) to maintain a 20% pay differential between it and the supervisor. 4. Move the Area Superintendent from salary range 44 into salary range 43 (2.5% decrease) to maintain a 20% pay differential between supervisor and manager. 5. Move the Senior Resource Management Specialist from salary range 43 into salary range 42 (2.5% decrease) to maintain a pay differential between it and the Area Superintendent. 6. Move the Assistant General Counsel. II from salary range 50 into salary range 48 (5% decrease) to maintain internal alignment within the compensation plan; and move Assistant General Counsel I from salary range 46 into salary range 44 (5% decrease) to maintain the 10% pay differential between the I and I1 levels. 7. Move the Docent Program Manager from salary range 31 into salary range 30 (2.5% decrease) and move the Volunteer Program Manager from salary range 28 into salary range 30 (5% increase) to continue the District's internal alignment between the two positions. 8. Move Accounting Technician from salary range 17 into salary range 22 (12.5% increase) to maintain District's internal alignment and equity with the Human Resources Technician. This increase is 2% over the District's current top step of the Accounting Clerk salary range. 9. Eliminate the additional 4% stipend for Masters Degree for GIS Coordinator, Senior Planner, Senior Resource Management Specialist, and for Landscape Architecture license for the Planning Manager positions. The new classifications include the education requirements and salaries were benchmarked accordingly. FISCAL IMPACT There is will be no fiscal impact in FY2011-12 as a result of accepting this Study. If the compensation revisions recommended in this Study are implemented in FY2012-13 the fiscal impact is estimated to be $66,708 in salaries and $10,006 in Ca1PERS retirement costs, for a total increase of $76,714. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS If the Board accepts the Classification and Compensation Study Report, it is recommended that the Board amend the District's Classification and Compensation Plan to implement the new classifications effective immediately and direct the General Manager to evaluate implementation of the recommended compensation changes as part of the FY2012-13 budget development process. R11-115 Page 5 Attachments: 1. Attachment A: Consultant Final Recommendations 2. Attachment B: Consultant Final Salary Range Recommendations 3. Attachment C: Top Monthly Salary Comparison 4. Attachment D: Amended District Classification and Compensation Plan containing reclassified and retitled positions Prepared by: Annetta Spiegel, Acting Human Resources Supervisor Kate Drayson, Administrative Services Manager Contact person(s): Same as above ATTACHMENT A CONSULTANT FINAL RECOMMENDATIONS KOF F & ASSOCIATES, INC. Human Resources Consulting Since 1984 To: Steve Abbors, General Manager Board of Directors, Midpeninsula Regional Open Space District (MROSD) From: Katie Kaneko, Project Manager Subject: Recommendations on Final Employee Issues Related to Classification/Compensation Study Date: November 11, 2011 On October 25, 2011 meetings were held with each of the department heads at MROSD to discuss any final issues with the recommendations of the classification and compensation study conducted by our firm. The following is a summary of the issues discussed and our related recommendations. Public Affairs 1) Renee Fitzsimmons, Docent Program Coordinator K&A Recommendation: Title change to Docent Program Manager. Salary range placement recommendation: Range 31, top monthly salary = $6,706 (current top monthly salary = $6,058); results in 10.69% upward adjustment. Employee Comments: The Docent Programs Coordinator and Volunteer Programs Coordinator are the lowest paid Exempt classifications at the District. These two positions do not benchmark accurately with other comparators because of the complexity and variety of knowledge, skills, and abilities required by each position; analysis requires two (2) positions, Interpretive Program Manager and Docent Program Manager. K&A Response: In our first response to the employee after her draft review, we reanalyzed the matches based on her comments and ended up making some adjustments to reflect the complexities of the position. There were sufficient matches to this classification based upon our standard of 70% likeness. Our original response to Ms Fitzsimons can be found at Exhibit A. The salary recommended is the median salary of other classifications within the group of comparators that perform essentially the same body of work. Employee Comments: The Docent Programs Coordinator oversees over 100 docents/non-paid employee - like volunteers and is not considered a supervisory position, whereas the Public Affairs Specialist is non- exempt and occasionally supervises interns and is considered a supervisory position. K&A Response: We do not consider the Docent Program Manager a supervisory classification because it does not supervise regular full time staff. It is important to note that the Public Affairs Specialist classification is not a supervisory classification either, but rather a specialist classification. Employee Comments: When the Community Program Supervisor position was eliminated, numerous duties and responsibilities were passed on to the Docent Program Coordinator (such as management of the Daniels Nature Center (including facilities oversight and coordination of maintenance needs, refurbishment of exhibits and displays, and overseeing contractors); oversight and management of consultant contracts for interpretive projects; and overall project management. Reclassification request by Volunteer Programs Coordinator position was requested several years ago and denied. The 6400 Nollis Street, Suite 5, Emeryville, CA 94608 TEL 510-658-5633 / FAX 510-652-5633 wwsv. KolTAssociates.com Page 2 of 8 Community Programs Assistant position requested a reclassification request and was granted reclassification to a "coordinator" position. K&A Response: Through the classification study we captured the body of work that is currently being performed within this classification. The new classification description was used in the compensation study to obtain data on other classifications within the comparator group that performed at least 70% of the same body of work. Therefore all of this was taken into consideration. Employee Comments: General comments: salaries should keep pace with the general market and employees should not top out of salaries after 3-5 years; COLA's are not a replacement. Response by consultants to staff comments and input has been inconsistent and many employees feel they have not been heard. Appreciate change in title and salary being recommended; request that professional nature and status of position be brought into line with other professional classifications at the District. K&A Response: The salary recommendation is, in fact, labor market based as reflected by the comparator group determined by the agency. Depending on market movement, which is influenced by numerous factors such as the economy, supply/demand, etc., it is very possible for there to be little to no movement in salary for long periods of time. COLA's to the ranges are an acceptable way for organizations to keep pace with market movement in the absence of a market study, which can be too cost prohibitive for organizations to perform every year. We took all employee comments very seriously and made or did not make adjustments to the data according to our reanalysis findings. We pride ourselves on consistency and spent a considerable amount of time providing rationale for our decisions. We believe that we obtained solid market data to support our recommendations and do not believe that additional analysis nor internal alignments need to be considered. (Data spreadsheets for this position can be found at Exhibit B). 2) Rudy Jurgensen, Public Affairs Manager, wanted to ensure that the matches made to his classification reflected the legislative responsibilities of the position. K&A Response: Based on the amount of time spent on legislative responsibilities, approximately 20% as indicated within the incumbents Position Description Questionnaire (PDQ), we believe that the matches were at least 70% similar. However, we went back within the comparators and bracketed the original matches with classifications that better incorporated the legislative responsibilities. The results of this reanalysis can be found at Exhibit C. The new market median moved from $9,125 to $9,670 monthly. The incumbent's current salary is $10,177 monthly and so in both cases is paid above the market data. Our original recommendation was based on market data and internal alignment to the Real Property Manager, which places the classification within Range 48, at a top monthly salary of $10,149 and so the incorporation of matches reflecting the legislative duties does not change our salary recommendation. Administration 1) Benny Hsieh, Network Specialist K&A Recommendation: Change in title from Network Specialist to Information Technology Specialist; change in FLSA status from Non -Exempt to Exempt. 6400 Hollis Street, Suite 5, Emeryville, CA 94608 TEL 510-658-5633 / FAX 510-652-5633 www. KoffAssociates.com Page 3 of 8 Employee Comments: Classification description captures duties and responsibilities. Title should be changed. Concern is that job has evolved so responsible for entire District IT infrastructure with minimal supervision and direction (includes main office and three satellite offices in field). Other organizations generally assign these duties to Information Technology Manager or equivalent. K&A Recommendation: Change the title from Information Technology Specialist to Information Technology Administrator. (New classification description can be found at Exhibit D). 2) Lynn Tottori, Senior Management Analyst K&A Recommendation: No change in title. Salary range placement recommendation: range 39, top monthly salary = $8,151 (current top monthly salary = $8,850), results in —7.90% difference; Y -rated. Employee Comments: The District conducted a salary survey for this position one (1) year ago which resulted in a recommended salary range of $82,763 - $106,205 ($6,897 - $8,850). The key factor in the difference in market results is due to different comparator agencies used. K&A Response: There was significant time spent with all District staff and the Board to determine the comparator agencies before compensation data was collected. The comparator group used was thought to be the best group to represent the District's labor market. Employee Comments: Another key factor for consideration is that the position has expanded beyond the original job description with the following key projects: Nominated for and accepted into 2011 Santa Clara County Leadership Academy. ▪ Long -Term Strategic Plan member and on implementation team on key projects and District objectives. • Integrated Accounting & Finance Software Project (IAFS): core team member (implementation and roll -out); subject matter expert; requires business process re -engineering and architecture of District's reporting General Ledger and reporting needs for District -wide and departments. ➢ Future funding needs: funding measure project, refinance bonds, guideline changes need, etc. that will require financial analysis. Y Growth of revenue forecasting and assistance to District Controller. K&A Response: All of these duties are reflected in the class description and therefore were considered when making comparator matches for compensation. Employee Comments: K&A did not benchmark Senior Management Analyst and aligned 15% above Management Analyst. Other non-benchmarked positions, alignments ranged from 10% to 40%. K&A Response: Typically the differential between levels within a class series is around 10% to 15%. Based on the progressive responsibility within this organization a recommendation of 15% above the Management Analyst is appropriate. Employee Comments: Did K&A understand Finance and Accounting series/position progressions? There appears to be other classifications in this functional area that are recommended at lower salary ranges compared to current ranges, such as Controller and Accounting Technician (Management is recommending to retain the higher salary range for the Accounting Technician). K&A Response: We do have a good understanding of the classifications. We are making our recommendations based on what the labor market is paying for similar work. 6400 Hollis Street, Suite 5, Emeryville, CA 94608 TEL. 510-658-5633 / FAX 510-652-5633 wwH.KoffAssociates.com Page 4 of 8 Employee Comments: Finally, K&A limited salary range recommendations to base salary rather than total compensation, although they mention that the District's benefits package is lower than the market. K&A Response: We found that the benefits package was on average 1.1% less than the comparator group, which is competitive. We made our salary recommendations on base salary so that the District could ensure that base pay was competitive to the market and could make any adjustments to the benefits package separately if it desires. Note: We have made adjustments to the Senior Management Analyst based on a reanalysis requested by the Operations group related to the Management Analyst. Please see the recommendations for the Management Analyst under Operations. Accordingly, the Senior Management Analyst salary recommendation will change to range 41, with a top monthly salary of $8,557. The current top step is $8,850 which is 3.29% above market. The classification will be y -rated. 3) Anna Duong, Deputy District Clerk/Office Manager K&A Recommendation: Reclassification to Senior Administrative Assistant. Employee Comments: The current classification of Deputy District Clerk/Office Manager and the K&A recommended classification of Senior Administrative Assistant do not reflect the responsibilities performed in the last two and one half (2.5) years and currently. Here are some examples of duties performed: From February 2009 to April 2010: Y Annual budget and action plan coordination for the Administration Department and District; Research and analysis for complex projects (such as RFP for IAFS software vendor and consulting services, evaluation and selection of IAFS, and CIP cost accounting best practices); y Formulation and implementation of departmental and Board processes (such as administrative policies, Public Records Act requests, and public communications to the Board); L Cost analysis of Brown Act agenda reimbursement and Board election costs; ➢ Budget oversight and control and variance analyses for Administration Service and Supplies; presented to Board and Administration and Budget Committee; ➢ Business process study and workflow recommendation for Board Packet Agenda and Standing Committee process; y Acting District Clerk duties for one (1) year; y Prepared and presented Board reports; and ➢ Procurement of office equipment and contractual services for AO. Between April 14, 2010 and November 10, 2010, served in administrative support role. From November 10, 2010 until present: y IAFS project: o Bidding and selection process for consultant services; o Educational workshop for analysts and managers on project scope and terminology; o Educational webinar demo for analysts on New World Systems (NWS) business analytics software; o Coordination and oversight of Phase 1 and 11 of consultant work (needs assessment and functional workshops; development of demonstration scripts and score cards; software demonstration score analysis; in-house payroll integration research; initial data migration and chart of accounts assessment); 6400 Hollis Street, Suite 5, Emeryville, CA 94608 TEL 510-658-5633 / FAX 5(0-652-5633 www.KoffAssociates.com Page 5 of 8 o Coordination, analysis, and oversight of Phase 11 (evaluation of three (3) short-listed vendors; software demonstration facilitation; site visit at City of El Cerrito; NWS reference checks; contract and cost negotiation; work plan creation and review; resource estimation; and cash flow projection); and o Overall risk and performance management. ➢ Other Special Projects: o Cost analysis for AO copying/printing; o Wells Fargo banking cost reduction analysis; o Hawthorns Trust investment vehicle research; o Contract negotiation for AO multi -functional printer lease and maintenance services; and o Member of T3 Committee and Strategic Plan Working Group Since February 2011, assigned as IAFS Project Manager. Currently receiving acting pay to compensate for work performed. In the future, duties will be as follows: ➢ IAFS Project (project management for implementation and training through January 2013 and evaluate District's business process and recommend improvements); ➢ Research banking services to optimize cost-effectiveness for the District; ➢ Provide support for Board -related matters and act as District Clerk in absence; ➢ Oversight of spending and control for all Administration Services and Supplies accounts ($435,000 budget); ➢ In support of Administrative Services Manager, coordinate fiscal year budget and action plan development and review for Administration and District; and • Ad hoc research and analysis on as -needed basis. K&A Response: As indicated in our original response to the employee during the classification study (at Exhibit E), this position has undergone significant changes over the years and our determination was based upon the snapshot in time that the classification study was conducted. Based on feedback from the Administrative Services Manager, this position does have a new role within the organization and should be reviewed again in a reclassification study. General Comments: Would like to look at moving the Human Resources Analyst classification into a broad, general Management Analyst classification. K&A Response: We reviewed this concept and acknowledged that there was an opportunity to expand the concept of a broad Management Analyst classification to include not only the Human Resources Analyst but the proposed Grants Administrator and the Support Services Supervisor as well. We have revised the Management Analyst classification accordingly and believe that it appropriately captures the general duties performed by these positions and at the same time allows flexibility for the District to assign projects to these incumbents that utilize their professional skills but are not limited to their functional specialties. (See Exhibit F). 6400 Hollis Street, Suite 5, Emeryville, CA 94608 TEL 510-6.58-5633 / FAX 510-652-5633 www. KoffAssociates.com Page 6 of 8 Planning I) Planning Department K&A Recommendation: Current District Title Proposed K&A Title Action Planning Technician Planning Technician No change Open Space Planner 1 Resource Planner I Planner I Title change Open Space Planner 11 Planner II Title change Senior Planner Senior Resource Planner Senior Planner No change Title change Comments: Planning Department recommended tit e changes based on market data titles: Current District Title Proposed K&A Title Planning Technician Planner I/GIS Technician Open Space Planner I Resource Planner 1 Planner II Open Space Planner II Planner Ill Senior Planner Senior Resource Planner Principal Planner K&A Response: The Planning Manager and K&A came to agreement on the following series titles. It was determined that in the future, the entry-level professional planning duties that were performed within the Planning Technician classification would be removed from the essential duties of the Planning Technician and be placed within a Planner I classification which would represent an entry-level position requiring a Bachelor's degree and no experience. The Planning Technician would only be performing technician level duties, primarily GIS. This differs from the original concept that a Planning Technician would perform both technician duties and entry level planning duties. The classification descriptions have been revised and compensation adjusted to reflect the market pay for the body of work. Current District Title Proposed K&A Title Action Compensation Impact Planning Technician GIS Technician Title change No Change Planner 1 New class 5% below Planner 11 Open Space Planner I Resource Planner I Planner 11 Title change No Change Open Space Planner II Planner 111 Title change No Change Senior Planner Senior Resource Planner Senior Planner No change Title change No Change 6400 Hollis Street, Suite 5, Emeryville, CA 94608 TEL 510-658-5633 / FAX 510-652-5633 vvww. KoffAssociates.com Page 7 of 8 Operations 1) Jaime Villarreal, Farm Maintenance Worker K&A Recommendation: No change in title. Salary range placement recommendation: Range 19, top monthly salary = $5,004 (internal alignment with Open Space Technician since was not benchmarked; current top monthly salary = $5,164); results in -3.10% reduction; Y -rate). Employee Comments: Not happy and not surprised that there were not enough matches to the Farm Maintenance Worker classification. This is its own classification because of unique requirements: maintenance and mentoring youth groups, education program, and visitor services. Also a Board Member pointed out two (2) important agencies were not included in the study (employee did not spec which agencies) and should be added. K&A Response: The Farm Maintenance Worker was not chosen as a benchmark since it is such a unique classification and it was likely that there would not be sufficient matches at the other comparator agencies. Salary recommendation was made based on internal alignment with the Open Space Technician as the level of responsibility, education, and experience were similar and the classification were paid the same historically. There was significant time spent with all District staff and the Board to determine the comparator agencies before compensation data was collected. The comparator group used was thought to be the best group to represent the District's labor market. 2) Equipment Mechanic/Operator (per University Research & Associates study) K&A Recommendation: Salary range placement recommendation: Range 23, top monthly salary = $5,517 (current top monthly salary = $6,242; results in —11.62% reduction; Y -rate). Comments: Matches should include Mechanic comparisons. K&A Response: Our understanding of the classification's duties, confirmed by management, is that the majority of the time and effort spent by the Equipment Mechanic/Operator were performing equipment operator and/or lead duties out in the field. Mechanic duties were limited based on season and/or machine size. The maintenance duties were mainly on small equipment and during the winter season. Majority of the maintenance was not mechanical maintenance but more preventative maintenance and most of the complex mechanical issues were contracted out for repair. Thus based on our understanding from the classification study, we focused our matches on equipment operator comparables which best represent the body of work of this classification. 3) David Sanguinetti, Operations Manager regarding the Management Analyst K&A Recommendation: Salary range placement recommendation: Range 33, top monthly salary = $7,041 (current top monthly salary = $7,697; results in —8.52% reduction; Y -rate). Employee Comments: Concern that the Management Analyst compensation recommendation was not sufficient. Internal relationships within this department had shifted to where the staff supervisors, Maintenance, Construction, and Resource Supervisor and Supervising Rangers, were now assigned a greater salary range than the Management Analyst and Support Services Supervisor, which were previously considered to be advancement opportunities for the supervisors. At the time that the draft 6400 Hollis Street, Suite 5, Emeryville, CA 94608 TEL 510-658-5633 / FAX 510-652-5633 www. Kofl'Associates.com Page 8 of 8 spreadsheets were sent to employees .for review, the Management classification was vacant, and consequently there was not an internal review of the data. Additionally, the Senior Management Analyst was concerned about the recommended compensation relative to a recent market study conducted in house. K&A agreed to reanalyze the matches. K&A Response: While we found that the original matches were appropriate, we were also able to find other classifications within the agencies that were appropriate to bracket with the original match or were also representative of the body of work performed within the District. As a result, the recommended salary range increased by 5%. This recommendation will also impact the range placement of the Senior Management Analyst by 5%. In both cases, the current salary is still above market so these classifications will continue to be Y -rated. Management Analyst new salary range placement recommendation: Range 35, top monthly salary = $7,393, results in a -3.95% reduction; Y -rate (see Exhibit G). We were unable to find a sufficient number of matches for the Support Services Supervisor (SSS) however based upon clarifying input from the department manager, and further analysis of the classifications duties, alignment with the Management Analyst salary recommendation was deemed to be appropriate. We performed compensation analysis of classifications that perform fleet management duties and found that the pay level was very close to the Management Analyst recommendations (see Exhibit H). The SSS new salary range placement recommendation: Range 35, top monthly salary = $7,393, results in a -0.04% reduction; Y -rate. We can also support that the duties of this classification could also fall into the broad Management Analyst classification. These findings do not resolve the department manager's concern that these classifications should be paid above the supervisor classifications. The recommendations place the supervisors, the Management Analyst, and the SSS all within the same range. It should be noted that in reviewing the relationships between the supervisors and the Management Analysts in those agencies that had both classifications, in most cases the supervisors were paid at a higher level than the Management Analyst. However, taking into account the strong operational reliance placed on the Management Analyst and the SSS it is appropriate that they are assigned to the same range. We believe that the market data we've obtained is solid and represents the appropriate market pay levels. 6400 Hollis Street, Suite 5, Emeryville, CA 94608 TEL 510-658-5633 / FAX 510-652-5633 www.KoffAssociates.com KOFF & ASSOCIATES, INC. Human Resources Consulting nc 1984 To: Steve Abbors, General Manager Board of Directors, Midpeninsula Regional Open Space District (MROSD) From: Katie Kaneko, Project Manager Subject: Recommendations on Final Employee Issues Related to Classification/Compensation Study — Volunteer Coordinator Date: December 14, 2011 The following is a summary of the feedback received from Paul McKowan, Volunteer Coordinator and our recommendations. We did not receive the feedback until December 14, 2011. K&A Classification and Total Compensation Study Recommendations: Title change to Volunteer Program Manager. Salary range placement recommendation: Range 28, top monthly salary = $6,231 (current top monthly salary = $6,058); results in 2.85% upward adjustment. Employee Comments: From approximately 1987 to 2007, the Volunteer Coordinator reported to the Community Programs Supervisor. In 2007, the Community Programs Supervisor position was dissolved. As Volunteer Coordinator, 1 took over all supervisory level responsibilities for the Volunteer Program that had previously been part of the Community Program Supervisors job description and began reporting directly to the Public Affairs Manager. K&A Response: Through the classification study we captured the body of work that is currently being performed within this classification. The new classification description was used in the compensation study to obtain data on other classifications within the comparator group that performed at least 70% of the same body of work. Therefore the current body of work was taken into consideration when determining the matches. Employee Comments: I readdressed this classification issue with HR as I was very concerned I would be compared to non-exempt Volunteer Coordinators who reported to Program Supervisors, versus being properly compared to other agency's supervisor positions. K&A Response: In our second response to the employee after his draft review, we responded that the FLSA status of a match does not qualify or disqualify it as a potential match. We cannot comment on how each of these agencies determines the exemption status of their positions. The more conservative approach is to classify positions as non-exempt. Just for your reference, the matches are split fairly evenly between Exempt and Non -Exempt status: Agency Title FLSA City of Boulder Coordinator of Volunteer Services Exempt City of Mountain View Volunteer Coordinator Non -Exempt City of Walnut Creek Program Specialist Non -Exempt County of Marin Volunteer Program Coordinator Exempt County of San Mateo Program Coordinator II Non -Exempt County of Santa Clara Program Manager I Unknown East Bay Regional Park District Supervising Naturalist Exempt Riverside County Regional Park and Open Space District Volunteer Services Program Manager Exempt 6400 Hollis Street, Suite 5, Emeryville, CA 94608 TEL 510-658-5633 / FAX 510-652-5633 www.KoffAssoeiates.com We are focused on the body of work being performed, not FLSA status, when we make our matches. We focused our matches on other program managers, not supervisors. We do not consider the Volunteer Program Manager a supervisory classification because it does not supervise regular full-time staff. Employee Comments: K&A did not respond to my last questions. K&A Response: We responded to the first set of comments in a memo dated January 24, 2011 at which time we reanalyzed all the matches and made changes as appropriate. As stated in the first response memo, although most of the matches use the title "coordinator" we verified that all of the matches have program development and management responsibilities comparable to the Volunteer Program Manager at MROSD. We also responded to the second set of comments in a memo dated January 31, 2011. In the second memo we addressed the following concerns: Y Matches at Cities of Boulder, Mountain View, and Walnut Creek, Counties of Marin and San Mateo, and Riverside County Regional Park and Open Space District FLSA Status Y East Bay Regional Park District (Interpretive Services Manager) Employee Comments: The Docent Program Coordinator position is recommended to be increased twice as much as my position. K&A Response: Our salary range recommendations were based on market data. Based on the market, the Docent Program Manager is recommended for a 10.69% to range 3 I with a top monthly salary of $6,706. Our recommendations for both classifications are based on the market data, however, if the District so chooses, they could consider internal equity between the two classifications when implementing the range placement. Appendix I Recommended Class Descriptions KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District ACCOUNTANT DEFINITION Under general direction, plans, schedules, assigns, reviews, and participates in the daily operations and activities of a variety of accounting functions, including auditing, analyzing, and verifying financial records, preparing financial and statistical reports, overseeing District payroll, providing information to staff regarding accounting practices and procedures, and reconciling general ledger accounts; prepares year-end audit reports and schedules; provides technical and responsible support to the Administrative Services Manager in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Administrative Services Manager. Exercises general supervision over assigned staff. CLASS CHARACTERISTICS This is a single -position classification that independently performs the full range of accounting duties as well as planning, organizing, overseeing, reviewing, and evaluating the work of accounting staff. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision -making. The incumbent organizes and oversees day-to-day activities and operations of the accounting function. This class is distinguished from the Administrative Services Manager in that the latter has overall management responsibility for all administration programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodationsso that qualified employees can perform the essential functions of the job. > Oversees District accounts payable, accounts receivable, and payroll activities; provides professional and technical assistance in the administration and implementation of the District's auditing and accounting programs, including financial statements, general ledger, monthly statements, and special projects accounting. > Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares monthly financial and statistical reports. > Oversees and participates in all activities related to the District's payroll function, including the administration of the District -wide time -and -attendance system, preparation and review of related quarterly and annual tax reports, forms, and returns, implementation of periodic salary and benefit changes, preparation of a variety of reports and schedules, and payroll ledger reconciliation; ensures compliance with applicable Federal, State, and local laws, rules, and regulations, and the District's Memorandum of Agreement. > Oversees the preparation of employee and vendor payments for retirement and other benefits. Accountant Page 2 of 4 > Works directly with the external auditors to facilitate the year end audit; prepares audit schedules and reports for external auditors; ensures availability and accuracy of required reports and documentation; sends out notifications to appropriate parties. > Analyzes and reconciles expenditure and revenue accounts, including land acquisition worksheets, capital assets, and long-term debt funds; verifies availability of funds and classification of expenditures; researches and analyzes transactions to resolve problems; processes appropriation transfer requests between accounts; reconciles bank statements to the general ledger; prepares custom reports, graphs, and schedules as needed. > Monitors activities of the assigned work unit; recommends improvements and modifications and prepares various reports on operations and activities. > Plans, organizes, assigns, supervises, and reviews the work of accounting staff. > Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion; trains staff in work procedures. > Participates in the development and administration of assigned budget; forecasts additional funds needed for staffing, materials, and supplies; directs the monitoring of and approves expenditures; recommends adjustments as necessary. > Processes debt service obligations, including creating payment schedule, paying annual obligations, posting interest on bonds and notes from statements, updating liability balance, and posting journal entries. > Participates in the compilation and preparation of District budget, including providing salary and benefits data, revenue and expense projections, monitoring expenditures, and preparing and updating cash flow and projections. ➢ Assists in the selection and implementation of new accounting and payroll systems and modification to existing systems. > Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of the District. > Analyzes financial data and prepares a wide variety of financial reports and statements; prepares reports taken to the Board of Directors and various other committees and boards. > Coordinates technical and financial information and communications with other departments and external agencies regarding auditing, payroll, and accounting issues. > Attends meetings, conferences, workshops, and training sessions, and reviews publications to remain current on principles, practices, and new developments in accounting. > Assists the Administrative Services Manager and/or Controller with special projects as required. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Modem principles, practices, and methods of public and governmental accounting and financing, including general accounting, payroll, auditing, and reporting functions and their application to District operations. ➢ Basic principles and practices of budget development, administration, and accountability. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including the District's Memorandum of Agreement, personnel policies and procedures and related contracts and documents. > Business arithmetic and basic financial and statistical techniques. > Computerized accounting and fmance systems and computer software and systems related to accounting and payroll processes. ➢ Research and reporting methods, techniques, and procedures. ➢ Technical report writing and preparation of correspondence. Accountant Page 3 of 4 D Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. D Modern office practices, methods, computer equipment, and computer applications related to work, including word processing and spreadsheet software. > Principles and procedures of record keeping and reporting. ➢ English usage, spelling, vocabulary, grammar, and punctuation. ➢ Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: > Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. ➢ Organize, implement, and direct general accounting, payroll, auditing, and reporting functions and activities. > Analyze financial data and draw sound conclusions. > Evaluate and develop improvements in operations, procedures, policies, or methods. > Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. D Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. > Conduct research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. ➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modern office equipment including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, pmdence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in accounting, finance, business administration, or a closely related field and two (2) years of responsible professional public accounting experience. Licenses and Certifications: > Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate Accountant Page 4 of 4 in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District ACCOUNTING TECHNICIAN DEFINITION Under general supervision, performs a variety of routine to complex technical and administrative duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, and payroll; balances and maintains manual and computerized accounting and financial records; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Accountant. Exercises no direct supervision over staff. May provide technical and functional direction to temporary staff. CLASS CHARACTERISTICS This is a single -position class that performs the full range of technical work in the following areas: accounts receivable, accounts payable, and payroll, in addition to performing a wide variety of record keeping, reconciliation, and general ledger account support activities. The position works independently, exercises judgment and initiative, receives only occasional instruction or assistance as new or unusual situations arise, and is fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Accountant in that the latter is a professional -level class responsible for organizing and overseeing day-to-day activities and operations of the accounting and payroll operations and programs. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Performs a variety of routine to complex administrative and technical duties related to accounts receivable, accounts payable, payroll, and other accounting support duties, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures. A Verifies, posts, and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting, and statistical reports; generates reports by computer and balances them appropriately. A Maintains a variety of ledgers, registers, and journals according to established accounting policies and procedures; reconciles transactions and account statements; records changes and resolves differences; maintains the accuracy of accounting and financial records. ➢ Scans checks for deposit and produces joumal entries to post payments to the general ledger. ➢ Processes invoices for approval of payment; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounting system to produce payment; prints and mails checks; balances and replenishes petty cash account. ➢ Monitors and balances various accounts verifying availability of funds and classification of expenditures; transfers funds as needed. ➢ Maintains and updates vendor IRS W-9 information for year-end 1099 tax reporting and processing; reports monthly state independent contractor information. Accounting Technician Page 2 of 3 > Reviews, verifies, and processes time recording documents to prepare payroll for all District employees; audits such documents for completeness, accuracy, and compliance with rules and regulations; reconciles leave accruals; prepares and balances payroll reports and records. > Processes, calculates, and maintains records of a variety of payroll actions based on appropriate provisions; maintains employee records for voluntary and non -voluntary deductions; prepares reports and payments for various tax, financial, and insurance organizations. ➢ Prepares employee and vendor payments for retirement and other benefits; reconciles payroll register, submits reportable compensation to Ca1PERS and processes payments; prepares Federal and State tax reports as required. > Interprets, applies, explains, and ensures compliance with provisions of Memorandum of Agreement and related contracts and personnel rules as they apply to payroll. > Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, payroll, and other related information systems. > Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports, statements, forms, and schedules. > Establishes and maintains complete files and records related to assigned function. > Gathers, checks, and tabulates data used in the preparation of records and reports; researches background information and account histories; collects and prepares data and files to facilitate and expedite the year-end audit. > Assists vendors, departments, and employees by providing accounting, financial, and payroll information, explaining policies and procedures, and answering questions. > Assists Accountant with special projects as required. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Terminology and practices of financial and account document processing and record keeping, including accounts receivable, accounts payable, and payroll. ➢ Business arithmetic and basic financial and statistical techniques. ➢ Computerized accounting and finance systems and computer software and systems related to accounting and payroll processes. ➢ Record keeping, information processing requirements, and rules and policies related to the production of an employee payroll. > Payroll reporting and payment requirements of various State and Federal agencies and benefit providers. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including the District's Memoranda of Agreement and related contracts and documents. > Modern office practices, methods, computer equipment, and computer applications related to work, including word processing and spreadsheet software. ➢ Principles and procedures of record keeping and reporting. ➢ English usage, spelling, vocabulary, grammar, and punctuation. > Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: > Perform detailed account, financial, and payroll office support work accurately and in a timely manner. > Review accounting, payroll, and other financial documents for completeness and accuracy. Accounting Technician Page 3 of 3 ➢ Review, post, balance, reconcile, and maintain accurate and confidential accounting and payroll records. ➢ Work closely with staff to maintain a high level of integrity and confidentiality when dealing with sensitive and complex payroll issues. ➢ Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. ➢ Make accurate arithmetic, financial, and statistical computations. ➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. ➢ Compose correspondence and reports independently or from brief instructions. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Understand and follow oral and written instructions. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. ➢ Organize own work, set priorities, and meet critical time deadlines. ➢ Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualiing. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12"') grade supplemented by college -level coursework in accounting or finance and three (3) years of experience in the maintenance of financial and accounting records. Licenses and Certifications: None. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District ADMINISTRATIVE ASSISTANT DEFINITION Under general supervision, provides a variety of responsible office, administrative, secretarial and clerical support to an assigned District department, which may include word processing, data entry and organization, permit issuance, processing of invoices, record keeping, report preparation, telephone and front desk reception, and filing; provides information and assistance to the general public; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory or management personnel. Exercises no supervision of staff. CLASS CHARAC:1'ERISTICS This is the full journey -level class in the administrative support series. Incumbents are expected to perform a wide variety of administrative and office support duties with only occasional instruction or assistance. Adequate performance at this level requires the knowledge of departmental or office procedures and precedents and the ability to choose among alternatives in solving many problems. This class is distinguished from the Senior Administrative Assistant in that the latter performs more advanced technical and specialized administrative support duties requiring additional training and/or experience. EXAMPLES OF ESSENTIAL FUNCTIONS (illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Performs a wide variety of clerical and administrative duties to support departmental or program operations, including filing, preparing records and monthly reports, processing permit applications and issuing permits, creating project files, and preparing and processing invoices. > Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information. > Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files. > Prepares, copies, collates, and distributes a variety of documents, including agendas, bid packages, contracts, informational packets, and specifications; ensures proper filing of copies in departmental or central files. > Acts as a receptionist, including screening calls, visitors, and incoming mail; assists the public at the reception/front desk and directs public to appropriate locations and/or staff; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from public; directs callers to appropriate District staff as necessary. > Composes, types, formats, and proofreads a wide variety of routine and complex reports, letters, documents, flyers, brochures, calendars, and memoranda; types from rough drafts or verbal instructions; checks drafts for punctuation, spelling, and grammar; suggests corrections. Administrative Assistant Page 2 of 3 ➢ Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail. > Compiles information and data for administrative, statistical, legal, and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials. A Maintains and updates departmental record systems and specialized databases; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from systems and specialized databases as required. A Attends and acts as meeting and/or committee secretary including preparing agendas and informational packets and taking and transcribing minutes for assigned committees and commissions. ➢ Coordinates travel arrangements and accommodations for department staff and submits all related paperwork; maintains calendars and makes meeting arrangements; schedules meetings between District staff and other groups or organizations; arranges for necessary set-up and materials to be available at meetings. ➢ Gathers, assembles, updates, and distributes a variety of department or District specific information, forms, records, and data as requested. ➢ Assists with assigned department projects and/or programs as assigned by management staff; provides assistance to department staff in various research and department -related projects. ➢ Monitors and orders office and other related supplies; assists in preparing, processing, and tracking purchase requisitions for services and materials; receives vendor invoices; prepares payment requests for management approval. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Modem office administrative and secretarial practices and procedures, including the use of standard office equipment. ➢ Business letter writing and the standard format for reports and correspondence. A Principles and practices of data collection and report preparation. ➢ Computer applications related to the work, including word processing and spreadsheet applications. ➢ Principles and procedures of record keeping and reporting. ➢ English usage, spelling, vocabulary, grammar, and punctuation. ➢ Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: ➢ Perform responsible secretarial and clerical support work with accuracy and speed requiring the use of tact and discretion. ➢ Learn and understand the organization and operation of the District to assume assigned responsibilities. ➢ Learn administrative and departmental policies and procedures. ➢ Respond to and effectively prioritize multiple phone calls and other requests for service. ➢ Compose correspondence and reports independently or from brief instructions. ➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. > Organize own work, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment, including computer equipment and software applications programs. ➢ Use English effectively to communicate in person, over the telephone or radio, and in writing. Administrative Assistant Page 3 of 3 > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of twelfth (12`) grade and three (3) years of responsible general office support experience. Licenses and Certifications: ➢ May require possession of a valid California Driver's License. ➢ May require Notary license conditional to specific department needs. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District ADMINISTRATIVE SERVICES MANAGER DEFINITION Under administrative direction, plans, organizes, directs, manages and reviews the administrative activities and operations of the District including budget and accounting, human resources, information technology, and general office management functions; oversees the delivery of administrative support services to other District departments including management of the overall annual budget, action plan and strategic planning cycle; coordinates assigned activities with other District departments and outside agencies; provides highly responsible and complex staff assistance and administrative support to the General Manager including other duties and responsibilities for effective and efficient delivery of services to the General Manager and Board of Directors; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the General Manager. The work provides for a wide variety of independent decision -making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of management and supervision. CLASS CHARACTERISTICS This is a Department Manager classification that oversees, directs, and participates in all activities of the Administrative Services Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. This class provides assistance to the General Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, District functions and activities, including the role of the Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering District's mission, goals, and objectives within general policy guidelines. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Assumes full management responsibility for all Administrative Services Department programs, projects, services, and activities. A Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels. > Manages and participates in the development and administration of the department's annual budget; directs the forecast of additional funds needed for staffing, consultants, contractors, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. Administrative Services Manager Page 2 of 5 > Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns. > Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. > Evaluates the need for and develops, plans, and schedules for long-term financial, budgetary, and/or IT programs; organizes available resources for the efficient operation of the department; compiles estimates, contract provisions, and specifications. > Serves as the District's principal budget officer; oversees the development and administration of the District's budget; assists with budget forecasting; reviews and controls programs and projects to ensure cost effectiveness. > Directs all activities related to the District's general accounting function, including the maintenance of the accounting system, general legers, District -wide feasibility studies, cash receipts function, general and special project budgeting, fixed assets, timekeeping, account analysis, and preparing various ad hoc reports. > Maintains and reconciles a variety of funds, ledgers, reports, and accounting records; examines accounting transactions to ensure accuracy; approves journal vouchers to post transactions to accounting records. > Oversees the development, modification, and implementation of the District's Information Technology strategic plans, processes, and procedures; investigates, evaluates and oversees administration of new applications and hardware/software upgrades related to all computer technology and the internet and intranet. ➢ Oversees District policies and administrative regulations pertaining to human resources; ensures compliance with Federal and State laws and Board policies related to personnel management and employer/employee relations. > Oversees and administers the District's employee benefits program including employee health and medical programs, workers' compensation, risk management, and retirement programs; serves as the District's Risk Manager. > Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine District needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. > Represents the department to other District departments, Board of Directors, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. ➢ Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. > Participates in and makes presentations to the Board of Directors and a wide variety of committees, boards, and commissions. > Attends and participates in professional group meetings; stays abreast of new trends and innovations in the assigned fields and other services as they relate to the area of assignment. ➢ Maintains and directs the maintenance of working and official departmental files. > Monitors changes in laws, regulations, and technology that may affect District or departmental operations; implements policy and procedural changes as required. ➢ Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the General Manager. Administrative Services Manager Page 3 of 5 > Participates as a member of the management team; works cooperatively to address District issues, ensures overall health of the organization, fosters good communications between program staff, and provides consistent and professional management. > May serve as General Manager in his/her absence. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. > Public agency budget development, contract administration, District -wide administrative practices, and general principles of risk management related to the functions of the assigned area. > Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs. > Principles and practices of public agency finance, including general and governmental accounting, auditing and reporting functions. ➢ Principles and practices of public agency budget development and administration and sound financial management policies and procedures. ➢ Principles, practices, and techniques of hnmRn resources in a public agency setting, including recruitment, selection, equal employment opportunity, and employee orientation; job analysis and classification; compensation and benefit analysis and administration; risk management, workers' compensation, and occupational safety; and employee and labor relations, including the interpretation of laws, regulations, policies, and procedures. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. > Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. ➢ Record keeping principles and procedures. > Modem office practices, methods, and computer equipment and applications related to the work. > English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. > Provide administrative and professional leadership and direction for the department and the District. > Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. > Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. ➢ Plan, organize, direct, and coordinate the work of supervisory, professional, and technical personnel; delegate authority and responsibility. > Select, train, motivate, and evaluate the work of staff and train staff in work procedures. Administrative Services Manager Page 4 of 5 > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. D Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of operations programs and administrative activities. > Conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. > Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. D Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. > Establish and maintain a variety of filing, record keeping, and tracking systems. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modern office equipment including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, finance, or a closely related field and six (6) years of management experience in administration, finance or management with a local government agency or business in a supervisorial or managerial capacity. A master's degree and public sector experience are highly desirable. Licenses and Certifications: > Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Administrative Services Manager Page 5 of 5 ErFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District AREA SUPERINTENDENT DEFINITION Under general direction, plans, organizes, oversees, coordinates, and reviews the work of staff performing ranger patrol and enforcement activities and construction, modification, maintenance, and repair of District lands and facilities; participates in long- and short-term project planning; coordinates assigned activities with other District departments and outside agencies; provides complex and responsible support to the Operations Manager and others in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Operations Manager. Exercises general direction and supervision over supervisory, technical, and administrative support staff through subordinate levels of supervision. CLASS CHARACTERISTICS This is a management classification that manages the operations and programs of an assigned District Area, including maintenance and construction of preserves, facilities, residences, and vehicles, resource management, and the provision of ranger patrol and enforcement services. Successful performance of the work requires an extensive professional background as well as skill in coordinating work with that of other District departments and public agencies. Responsibilities include performing and directing many of the department's day-to-day administrative functions. This class is distinguished from the Operations Manager in that the latter has overall management responsibility for all operations programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Assumes management responsibility for all maintenance and operations functions and activities of an assigned Area, including maintenance and construction of preserves, facilities, residences, and vehicles; resource management; provision of ranger patrol and enforcement services; fire suppression and prevention; search and rescue; and emergency medical response services; serves as Peace Officer under California Penal Code. > Participates in the development and implementation of goals, objectives, policies, and priorities for the Department; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures. ➢ Participates in the development and administration of and oversees Area budgets. ➢ Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Operations Manager. > Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures; leads and conducts internal affairs investigations. Area Superintendent Page 2 of 4 > Recommends and administers policies and procedures such as procedure guidelines, design standards, and standard plans and specifications while ensuring that operation and maintenance, financial, regulatory, and legal requirements are met. • Oversees the development of consultant requests for proposal, advertising, and bid processes for professional and/or construction services; evaluates proposals and recommends project award; administers contracts after award. > Meets and confers with contractors, a variety of outside agencies, and the general public in acquiring information and coordinating patrol and enforcement, construction, maintenance, and resource management matters; provides information regarding District development requirements. > Prepares, reviews, and completes various reports, including Board agenda reports and Area -related documentation and correspondence. > Provides technical information and instruction regarding applicable procedures and methods; interprets and explains rules, regulations, and procedures; answers questions and resolves concems. > Serves as a liaison for assigned Area to outside agencies, neighborhood groups, and concerned citizens; serves as landlord for District residences; performs a variety of public relations and outreach work related to assigned activities. ➢ Supervises the provision of mutual aid to other public safety agencies as dispatched and in accordance with District policy, coordinates with police and fire agencies regarding matters of public safety to ensure cooperative working relationships and efficiency of services. > Provides highly complex staff assistance to the Operations Manager; develops and reviews staff reports related to assigned activities and services; may present information to the Board of Directors and various commissions, committees, and boards; provides staff support to commissions, committees, and task forces, as necessary. ➢ Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to patrol and enforcement, construction and maintenance, and resource management programs, policies, and procedures. ➢ Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of open space and preserve operations and maintenance; researches emerging products and enhancements and their applicability to District needs. > Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. > Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. ➢ Performs other duties as assigned. OUALIN'1CATIONS Knowledge of: > Administrative principles and practices, including goal setting, project management, and the development, analysis, and evaluation of programs, policies, and operational needs of the assigned functional area. ➢ Principles and practices of budget development and administration. > Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. > Principles and practices of open space and preserve maintenance, resource management, and operations program development and administration. > Principles, practices, and procedures of park law enforcement, fire suppression and prevention, emergency medical response, and search and rescue. ➢ Local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration and District lands and boundaries. Area Superintendent Page 3 of 4 ➢ Contract management practices in a public agency setting. A Applicable local, State, and Federal laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. ➢ General principles of risk management related to the functions of the assigned area. ➢ Recent and on -going developments, current literature, and sources of information related to open space protection and management. ➢ Record keeping principles and procedures. ➢ Modern office practices, methods, and computer equipment and applications related to the work. D English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Recommend and implement goals, objectives, and practices for providing effective and efficient services. A Administer complex and technical operations, maintenance, and related programs in an independent and cooperative manner. A Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. ➢ Organize, implement, and direct assigned maintenance, construction, resource management, and patrol and enforcement activities. A Coordinate and perform various law enforcement, emergency medical, fire suppression, and other emergency response and prevention activities. A Evaluate and develop improvements in operations, procedures, policies, and methods. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. 9 Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. ➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. > Effectively represent the department and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines. ➢ Make sound, independent decisions within established policy and procedural guidelines. ➢ Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Area Superintendent Page 4of4 Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in park administiation, resource management, law enforcement, natural sciences, or a related field and five (5) years of increasingly responsible experience in protection, operation, or maintenance of parks, open space, forests, or public recreation areas and/or related facilities, including two (2) years of supervisory or administrative responsibility. Licenses and Certifications: ➢ Possession of a valid California Driver's License. ➢ Possession of, or ability to obtain, a valid Professional Rescuer Cardiopulmonary Resuscitation (CPR) certification. ➢ Possession of, or ability to obtain, a valid Emergency Response certification. ➢ Possession of a valid California Penal Code 832 certificate, for appointment as a peace officer. ➢ Possession of, or ability to obtain, a District approved Law Enforcement Training certificate. ➢ Possession of, or ability to obtain, a District approved Fire Suppression Training certificate. ➢ Possession of, or ability to obtain, the level of certification in the Incident Command System courses as specified under the National Incident Management System (NIMS). PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to respond to emergency situations and apprehend suspects, to perform medium to heavy physical work, to work around machines, to climb and descend ladders, to operate varied emergency rescue equipment, hand and power tools, and construction equipment, and to operate a motor vehicle and visit various District sites; vision to assess emergency situations, including medical incidents, and to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to access crime scenes and to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift and carry materials and objects weighing up to 60 pounds and must possess the ability to push and pull objects weighing up to 100 pounds, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and poison oak. Employees may be exposed to blood and body fluids when rendering emergency response and CPR. May involve exposure to wild, and/or dangerous animals. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing Federal, State, local, and District laws, codes, regulations, policies, and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District ASSISTANT GENERAL COUNSEL I/II DEFINITION Under close or general direction, performs various professional legal services and provides legal assistance and advice to all District departments, the General Manager, Board of Directors, and various Board Committees to ensure legal sufficiency of District projects, policies, and activities; ensures that the District is in compliance with applicable laws, statutes, and ordinances; drafts and reviews legal documents related to the conduct of District business; prepares and presents pleadings before Federal and State courts; represents the District's interest before various governmental agencies; performs risk management functions; performs related work as assigned. SUPERVISION RECEIVED AND EXERCISED Receives close or general direction from the General Counsel. Exercises no direct supervision. Provides legal and functional direction to District staff. CLASS CHARACTERISTICS Assistant General Counsel L This is the entry-level class in the series. Initially under close direction, incumbents with basic professional level experience perform routine professional legal work within the General Counsel's Office and assist the General Counsel in implementing the District's legal and risk management program. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level usually perform duties required of the positions at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment m matters related to work procedures and methods. Assistant General Counsel II: This is the full journey -level class in the series that performs the full range of professional legal work in the General Counsel's Office. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working more independently, and exercising a higher level of judgment and initiative. Incumbents receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of District. Incumbents may act as General Counsel in his or her absence as directed. This class is distinguished from General Counsel in that the latter has overall management responsibility for all legal and risk management activities at the District. Positions in this series are flexibly staffed in order to meet legal service needs. Positions at the II level can be filled by advancement from the I level requiring two (2) additional years of experience and after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher -level class. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the rights to add, modem change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Negotiates, prepares, drafts and reviews agreements, preliminary reports, title policies, grant proposals, Board reports, letters, licenses, interagency cooperative agreements, contracts, deeds, Assistant General Counsel J/II Page 2 of 4 leases, ordinances, resolutions, legislation and other legal documents and instruments; offers opinions as to legal adequacy. > Performs legal research and prepares written and oral opinions on various legal issues for the Board of Directors, all District depaituients, and various committees. ➢ Receives, reviews, and processes various reports and records, including contracts, legal pleadings, certificates of insurance, resolutions, ordinances, correspondences, court cases, new or proposed legislation, and labor agreements. > Provides legal advice on real property matters including preparation of real estate transactional documents, assessment of District property rights, analysis and development of approaches to resolve encroachments, easement and access issues, and other pertinent legal issues related to real property. > Advises the Departments on general liability risk management matters including contractual risk transfer in development of District contracts, determination of coverage issues, determination of adequacy of insurance, assessment of first party and third party liability claims, interfacing with the District's self-insurance program, and other risk management duties. > Represents the District, and its officers and employees, in litigation including preparation of pleadings, briefs and other litigation documents, court appearances, motion practice; partners with and supports outside counsel representing the District. > Monitor and analyze current legislation, regulations, administrative law and case law for impact on District business and operations. ➢ Represents the General Counsel's Office at various Board of Directors and committee meetings. ➢ Serves as a liaison for the legal program with other District departments and outside agencies. ➢ Assists Department Heads and staff in establishing operational policies by developing and applying legal analysis; recommends changes to department policies and procedures to meet changing legal requirements. > Meets and negotiates with outside parties in matters arising out of claims, property transactions, and other District business. > Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public agency law. > Performs other duties as assigned. OUALLE ICATIONS Knowledge of: > Legal principles and procedures of public sector law especially in the areas of real property law, environmental law, employment, public works contracting, and tort law. > Federal, State, and local laws, statutes, and ordinances applicable to District operations. ➢ Legal principles, issues, and practices related to government functions, including specific government operations and relevant legal issues. > General understanding of risk management principles, contractual risk transfer, principles of insurance and surety bonds. > Court procedures and rules of evidence. ➢ Methods of legal research, including computer research. > Business letter writing and the standard format for reports and correspondence. > Federal, State, and local trial and appeal procedures and methods of case preparation and presentation for both civil and administrative matters. > Modern office practices, methods, and computer equipment and applications related to the work. ➢ English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Assistant General Counsel 1/II Page 3 of 4 Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Provide sound legal advice to the General Counsel, General Manager, Board of Directors, committees, and department staff. ➢ Present legal information and advice clearly and persuasively in public meetings. ➢ Determine alternative legal and administrative approaches to solving problems. ➢ Analyze and prepare a wide variety of legal documents. ➢ Prepare and present litigation documents, including discovery. ➢ Prepare accurate and effective reports, policies, procedures, and other written materials. ➢ Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. > Conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective staff reports. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective professional working relationships with co- workers, supervisor, and those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Assistant General Counsel I: Equivalent to possession of a Juris Doctorate degree from an accredited school of law and one (1) year of practicing law, preferably in a public agency. Assistant General Counsel II: Equivalent to possession of a Juris Doctorate degree from an accredited school of law, three (3) years of practicing law, preferably in a public agency. Licenses and Certifications: > Possession of a valid California Driver's License. > Possession of active member4hip in the State Bar of California. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve Assistant General Counsel 1/II Page 4 of 4 data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to icideve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with difficult staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District CONTROLLER DEFINITION Under policy direction, provides oversight and monitors the accounting system of the District; performs difficult and complex professional duties related to the District's investments and revenues; monitors and manages the District's investments by tracking cash flows and forecasting future cash flow needs, analyzing investment opportunities, maintaining current knowledge of appropriate laws and their applications, and making recommendations and reporting on investing all surplus funds in compliance with the District's investment policy; monitors and projects District revenues; provides highly complex and responsible support to the General Manager and Board of Directors in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives policy direction from the Board of Directors within a framework of legal guidelines, broad policies, and established organizational values and processes. May exercise general supervision and direction over professional and administrative support staff. CLASS CHARACTERISTICS This classification provides expert assistance to the General Manager and Board of Directors in a variety of financial planning and analysis areas, such as accounting system oversight, audit, investment, and revenue programs and activities. Successful performance of the work requires knowledge of the law, public policy, and District functions and activities, including the role of Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. The incumbent is accountable for accomplishing financial planning and operational goals and objectives and for furthering District goals and objectives within general policy guidelines. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Participates in the development and implementation of goals, objectives, policies, and priorities for the financial management program; recommends and administers policies and procedures. ➢ Establishes the District's budgeting, accounting, and financial reporting practices; evaluates accounting procedures and financial controls; insures that public funds are safeguarded and properly accounted for; manages external audit, responds to and implements audit recommendations. > Participates in the development, administration and oversight of the District's annual budget. > Makes recommendations; manages and invests all excess funds while following the District's investment policy; executes timely investment transactions based upon multiple fund flows and market factors. > Keeps abreast of investment market and formulates portfolio strategy in accordance with investment policy and changes in the market. ➢ Researches and recommends new investment policies and strategies to the Board of Directors and General Manager; provides information to Accounting in order to create and maintain investment and accounting records. Controller Page 2 of 3 ➢ Prepares reports on investment activities to the District Board; creates and maintains policy documents and manuals. ➢ Develops short, medium, and long-term cash flow projections to help determine investment strategy; researches and makes recommendation for sale of District Bonds for land purchases; > Provides highly complex staff assistance to the General Manager; prepares and presents staff reports and other necessary correspondence to various commissions, committees, and boards. > Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of investments and general revenue; researches emerging products and enhancements and their applicability to District needs. > Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Administrative principles and practices, including goal setting, program development, implementation and evaluation and supervision of staff, either directly or through subordinate levels of supervision. ➢ Principles and practices of governmental accounting, public finance administration and budgeting, and auditing; federal and state regulations and guidelines as they pertain to finance, taxation, and revenue management. > Applicable federal, state, and local laws, codes and regulations. > Methods and techniques for writing and presentations, business correspondence and information distribution; research and reporting methods, techniques and procedures. ➢ Techniques for effectively representing the District in contacts with government agencies, community groups and various business, professional, regulatory and legislative organizations. > Techniques for dealing effectively with the public, vendors, contractors and District staff, in person and over the telephone. > Techniques for providing a high level of customer service to the public and District staff, in person and over the telephone. Ability to: ➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. > Provide administrative and professional leadership and direction for the department and the District. > Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. > Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. > Effectively administer special projects and a variety of finance programs and administrative activities. > Conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. ➢ Establish and maintain a variety of filing, record -keeping, and tracking systems. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Controller Page 3 of 3 > Operate modem office equipment including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in finance, accounting, economics, business or public administration, or a related field and seven (7) years of management and/or administrative experience in governmental finance and accounting. A master's degree is highly desirable. Licenses and Certifications: None. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen, as well as interpret colored warning and alarm lights on computer equipment; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas is often required. Finger dexterity is needed to frequently access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work primarily in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may be required to travel to District field sites where exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, and mechanical and/or electrical hazards are possible. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District DISTRICT CLERK DEFINITION Under general direction, plans, organizes, and oversees the activities, services, and operations of the District Clerk function, including preparation of District Board agendas, minutes, actions, ordinances, and resolutions, maintaining official District documents and records, and conducting District elections; provides highly responsible and complex administrative support to the General Manager and the District Board; coordinates assigned activities with those of other District departments; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the General Manager. Exercises general supervision over assigned staff. CLASS CIEARACI'ERISTICS This is a single -position classification that is responsible for the administration and daily operations of the District Clerk function. This classification performs a variety of administrative duties, including development of Board agenda packets, administration of filings, records management, and conducting District elections. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected Board of Directors, and the ability to develop, oversee, and implement projects and programs in assigned areas. Responsibilities include coordinating the activities with other departments and outside agencies and overseeing complex and varied functions. The incumbent is accountable for accomplishing planning and operational goals and objectives and for furthering District goals and objectives within general policy guidelines. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Attends all regular and standing Board of Director meetings; records all official proceedings; prepares public notifications, agendas, minutes, and other documents; certifies ordinances, resolutions, agreements, and othcr official documents; publishes, files, and indexes all proceedings of the District Board. ➢ Administers the public hearing process for the District Board of Director meetings; coordinates development of public hearing packets and public notices of hearings in accordance with various government code requirements and legal deadlines. A. Oversees the operations of the District -wide records management program and records preservation and destruction; sets and ensures legal compliance retention schedules for District records; develops and updates records retention policies and procedures; researches District documents, historical information, and other information as needed; attests, indexes, and files all legislative actions. A Ensures compliance with the Public Records Act, the Freedom of Information Act, and the Brown Act; reviews and monitors legal requests for records; ensures that all public records are open to inspection at all times during office hours and that every person's right to inspect any public record of the District is upheld. District Clerk Page 2 of 4 > Conducts District elections and special elections; ensures conformance with the California Elections Code, Political Reform Act, and other government codes; prepares candidates' notebooks and provides necessary information to candidates, committees, and the public. ➢ Serves as filing officer for the Fair Political Practices Commission (FPPC) for campaign disclosure filings; maintains election documents for public inspection; declares election results; administers and files oaths of office. > Maintains custody of the District Seal, ensuring authentication of only approved documents. > Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures. ➢ Directs and coordinates the work plan for the assigned staff; meets with staff to identify and resolve problems; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods, and procedures. > Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures. ➢ Monitors operations and activities of assigned programs; recommends improvements and modifications and prepares various reports on operations and activities. ➢ Represents the District Clerk function to other departments, elected officials, and outside agencies; explains and interprets assigned programs, policies, and activities; negotiates and resolves significant and controversial issues. > Prepares and directs the preparation of a variety of correspondence, agendas, reports, procedures, ordinances, and other written materials. > Researches, analyzes, and compiles data for a variety of special projects and assignments. ➢ Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations related to the Clerk function. ➢ Monitors changes in laws, regulations, and technology that may affect District or program operations; implements policy and procedural changes as required. ➢ Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. > Principles, practices, and procedures related to public agency record keeping and the District Clerk function. > Records management principles and practices, including legal requirements for recording, retention, storage, and disclosure. > Organization and function of public agencies, including the role of an elected Board and appointed committees and commissions. > Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility, including Public Records Act, Freedom of Information Act, and Brown Act, FPPC procedures and regulations, and election laws and procedures. > Research and reporting methods, techniques, and procedures. ➢ Technical report writing and preparation of correspondence. > Modem office practices, methods, computer equipment, and computer applications related to work, including word processing and spreadsheet software. > English usage, spelling, vocabulary, grammar, and punctuation. District Clerk Page 3 of 4 > Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: ➢ Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. > Organize, implement, and direct District Clerk functions and activities. > Develop, plan, coordinate, and implement records management program suited to the needs of the District and in compliance with Federal, State, and local laws, rules, and regulations. > Coordinate municipal elections within legal guidelines. > Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, policies, procedures, and other written materials. > Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities. ➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and procedures. ➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff. ➢ Maintain confidentiality and be discreet in handling and processing confidential information and data. > Compose correspondence and reports independently or from brief instructions. > Research, analyze, and summarize data and prepare accurate and logical written reports. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate office equipment and computer applications related to the work. > Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in public administration, business administration, or a closely related field and four (4) years of increasingly responsible secretarial or administrative experience in a municipal government agency, preferably within a District and/or City Clerk's office. Licenses and Certifications: > Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers District Clerk Page 4 of 4 open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. ENFFCTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District DOCENT PROGRAM MANAGER CLASS DEFINITION Under general direction, oversees and administers the District's docent programs and activities, including providing interpretive services and activities, and environmental education as well as recruiting, training, recognizing/rewarding docents; coordinates various District docents programs, including the operation and management of the Daniels Nature Center, as well as the management of the Outdoor Education Leaders, Nature Center Hosts, and Outdoor Activity Docents programs; developing and implementing methods to sustain docent participation; maintaining docent records; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Public Affairs Manager. Exercises direct supervision over docents. May provide technical and functional direction to lower -level staff and/or interns. CLASS CHARACTERISTICS This is a single -position classification that oversees and administers the District's docent programs. Responsibilities include working with staff in other departments to identify opportunities for docent support and to develop docent program parameters; recruiting and training docents, ensuring docents comply with all applicable District policies and procedures, coordinating the activities of the docents with other District departments, and maintaining records and reporting statistics related to the docent program, including tracking docent hours. The incumbent also assists in promoting the District's docent program through public speaking and participation in community events and activities and performs other duties as required. This class is distinguished from the Volunteer Program Manager in that the latter is responsible for developing, implementing, and overseeing all of the District's volunteer programs. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Plans, directs, oversees, and coordinates the District's docent programs, including preparing and administering program budgets, developing policies and procedures for assigned programs, recruiting and training docents, and preparing public outreach and information relating to District docent programs. ➢ Oversees and coordinates various District docent programs, including operation and management of the Daniels Nature Center, Outdoor Education, and Outdoor Activities. > Recommends and assists in the implementation of goals and objectives; establish schedules and methods for providing docent services; implements policies and procedures. > Monitors program performance; solicits and reviews public comments on the effectiveness of programs and docent performance; recommends and implements modifications to systems and procedures. Docent Program Manager Page 2 of 4 > Participates in the annual budget preparation; prepares detailed cost estimates; monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement; participates in the bid process for assigned projects. ➢ Collects and analyzes requests for docent help from District staff; recruits, selects, trains, motivates and evaluates docents; organizes and schedules staff and outside trainers for various docent training cessions. ➢ Works with the Public Affairs Manager and other staff to identify opportunities for docent support and to develop new docent positions and programs; establishes and maintains a listing of the docent positions in each department, including the desired number of docents for each position. ➢ Identifies and implements ways to recruit new docents through community outreach, public relations programs, docent recruiting fairs, local docent agencies and organizations, court referral programs, and other service organizations. ➢ Recruits, interviews, tests, and selects each docent applicant thoroughly and determines knowledge, skills, and abilities before acceptance into the program. ➢ Receives docent applications and maintains a log and file of all applications; screens applications and schedules interviews for docent applicants; participates in interviews with the appropriate department manager; handles all necessary correspondence with applicants in a timely manner. ➢ Determines which function each docent is best suited for based on assessment of docent knowledge, skills, abilities, and District needs; schedules docents to meet the needs of the District while maximizing docent job satisfaction and fulfillment. ➢ Ensures all docents are informed about District programs, services, and activities and that District st.cf is informed about the docent program. > Plans, directs, and organizes orientation for new docents; coordinates on-the-job and other required training between docents and staff. ➢ Assists with the production of the volunteer newsletter; writes and edits various articles relating to all aspects of the docent program and District issues; reviews and updates the docent section of the District's website and contributes to the District's newsletter; develops and maintains the volunteer handbook and ensures each docent receives a copy. ➢ Responds to inquiries from potential docents; provides information about docent programs; prepares and mails information packets. > Works with local groups and organizations to promote District programs and events; encourages and promote docent support. ➢ Prepares a variety of correspondence including docent reports, forms, memos, flyers and donation requests. ➢ Ensures docents receive safety and emergency response training as required and are informed about all District policies and procedures related to their work. ➢ Performs daily coordination of docents, holds meetings with docents, and gets feedback from docents regarding job satisfaction; designs and implements docent recognition programs, activities, and events. > Prepares consultant requests for proposals for professional services and coordinates the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine District needs and requirements for contractual services. ➢ Evaluates and addresses docent performance deficiencies and issues by providing additional training, reassigning the docent, or terminating the docent assignment. ➢ Holds meetings with District staff to determine ways to maximize the value of the docent program to the District. ➢ Prepares and maintains accurate and complete records of the work performed; prepares clear and concise reports to monitor the success of the docent program; creates related written materials as necessary. ➢ Performs other duties as assigned. Docent Program Manager Page 3 of 4 QUALIFICATIONS Knowledge of: ➢ Principles and practices of docent program goal setting, development, implementation, and evaluation. ➢ Practices of researching program issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. > Principles and practices of docent supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. > Techniques for providing a high level of customer service to the public, docents, vendors, contractors and District staff, in person and over the telephone. ➢ Principles, practices, and methods of administering and coordinating interpretive activities and outdoor education programs. > Techniques for dealing with a variety of individuals from various socio-economic, cultural, and ethnic backgrounds. > Applicable Federal, State, and local laws, codes, and regulations. ➢ District goals, objectives, and priorities. ➢ Business letter writing and basic report preparation techniques; effective communication techniques in public presentations. ➢ Basic principles and practices of budget program development, administration, and accountability. ➢ Basic principles and procedures of record -keeping. ➢ Basic mathematical principles. ➢ Modem office practices and procedures, including the use of standard office equipment. > Computer applications related to the work, including word-processing, spreadsheet, and graphic design programs. ➢ English usage, grammar, spelling, vocabulary, and punctuation. Ability to: ➢ Plan, research, organize, coordinate, and implement a variety of activities and programs related to the District's docent programs. > Identify and implement effective course of action to complete assigned work. ➢ Interpret, apply, and explain complex laws, codes, regulations, and ordinances. ➢ Develop effective docent program development and recruitment strategies and campaigns; establish and maintain relationships with diverse groups of docents and community groups. > Coordinate a variety of projects and programs simultaneously. > Prepare written reports and correspondence. ➢ Train and instruct others in work procedures. > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. > Organize own work, coordinate projects, set priorities, meet critical time deadlines, and follow up on assignments with a minimum of direction. ➢ Operate modern office equipment, including computer equipment, copiers, printers, and software programs. ➢ Use English effectively to communicate orally and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish and maintain effective working relationships with employees and those contacted in the course of the work. Docent Program Manager Page 4 of 4 Education, License, and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualiing. A typical way to obtain the required qualifications would be: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in natural history, business administration or a related field, and two (2) years of relevant experience working in programs providing educational services to the public, preferably in a park, recreation area or open space environment.. Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various cities and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, or road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District EQUIPMENT MECHANIC/OPERATOR DEFINITION Under general supervision, operates, transports, and maintains a variety of light to heavy equipment used in the construction, modification, maintenance, restoration, and repair of District land and facilities, including trail construction and maintenance, resource management tasks, and building and field maintenance; coordinates and/or performs mechanical maintenance and repair work related to District vehicles and equipment; sets priorities and directs the work of assigned staff on a project or day-to-day basis; responds to requests and inquiries from the public and provides visitor information as necessary; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from a Maintenance, Construction, and Resource Supervisor. Exercises technical and functional direction over and provides training to lower -level staff on a project or day-to- day basis. CLASS CHARACTERISTICS This is a single -position classification that performs the full range of equipment operation and mechanic duties required to ensure that District land and facilities are maintained in a safe and effective working condition and provide the highest level of safety for public and staff use. Responsibilities include inspecting and attending to assigned areas in a timely manner and performing a wide variety of tasks in the construction, maintenance, and repair of assigned areas and facilities. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This class is distinguished from other operations classifications by its specialization in activities related to the operation of heavy equipment and maintenance and repair of District vehicles and equipment. This class is further distinguished from the Maintenance, Construction, and Resource Supervisor in that the latter is a full supervisory -level class and has responsibility for organizing, assigning, supervising, and reviewing the work of all staff involved in open space maintenance and construction operations. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. A Operates a variety of light to heavy equipment, including backhoes, loaders, dozers, trenchers, rollers/compactors, brush cutters, brush mowing tractors, excavators, dump trucks, trailers, water trucks, wood chipper, tractors, and a wide range of other vehicles, equipment, and tools in the construction and maintenance of trails, roads, parking lots, ditches, and related open space preserve structures, systems, and facilities. > Identifies equipment needed for assigned projects; picks up and delivers equipment from construction projects; inspects job sites for potential hazards; determines precautions necessary for safe operations. > Inspects, diagnoses, and locates mechanical difficulties on District vehicles, trucks, and a variety of diesel, gasoline, and electric powered maintenance and construction equipment; troubleshoots, maintains, and repairs problems and/or coordinates repairs with contractors as needed. Equipment Mechanic/Operator Page 2 of 4 ➢ Develops a regular inspection/repair schedule of vehicles, equipment, and tools; maintains records of repairs and maintenance performed; ensures adherence to State guidelines for inspection and maintenance of Class A and B vehicles. ➢ Performs preventative maintenance on District vehicles such as tuning up engines, replacing and repairing faulty parts, and performing oil changes; repairs and maintains pump and fire suppression equipment on trucks; maintains maintenance and repair records. > Performs complete safety inspections of vehicles and equipment, including Biennial Inspection of Terminals (BIT) and other Califomia Highway Patrol (CRP) mandated safety inspections; ensures records are complete and that all vehicles and equipment are in safe and operational condition. ➢ Provides technical information for equipment and vehicle bid specifications and purchases. ➢ Performs trail and road maintenance and construction duties, including trail brushing, clearing downed trees, erosion control, and tread restoration; maintains and constructs drainage systems, trail bridges, culverts, fences, and gates. > Performs resource management tasks, including identifying and removing non-native invasive plants, pest control, identifying habitat concerns, and participating in data collection projects as assigned; provides information to resource management staff as needed. > Performs facilities and structure construction and maintenance, including carpentry, painting, electrical, and plumbing tasks. ➢ Provides technical and functional supervision to assigned staff on projects; reviews and controls quality of work; provides timely and ongoing feedback; communicates status of projects to appropriate personnel, working cooperatively to schedule projects in accordance with established and special operational priorities; instructs staff in work procedures. > Trains employees in work methods, use of tools and equipment, and relevant safety precautions. ➢ Inspects assigned District properties and facilities for construction and maintenance needs and recommends appropriate actions; assists in developing work plans, procedures, and schedules. ➢ Inspects and evaluates work in progress and upon completion to assure that projects are performed in accordance with District standards and specifications. ➢ Coordinates construction and maintenance projects, including evaluating project site, ensuring availability of equipment and materials, calculating measurements, reading and interpreting technical specifications and plans, and recommending and implementing changes as needed. ➢ ProvidPS support for controlled burns and various emergency services, such as wild land fire suppression, search and rescue, and medical response, by driving water trucks to fire zones and controlling traffic and monitoring affected areas to ensure the safety of the public and staff provides First Aid and CPR as needed. > Observes safe work methods and makes appropriate use of related safety equipment as required. > Oversees volunteers, California Conservation Corps, seasonal workers, and/or other groups on assigned projects; inspects work to ensure quality control, proper use of equipment, and safety of participants; provides feedback on performance of assigned groups. > Maintains accurate logs, reports, and records of work performed and materials and equipment used. > Receives and acts upon complaints, referrals, and concerns from the public; responds to and performs work in emergency situations as required. ➢ Performs other duties as assigned. QUALIN'1CATIONS Knowledge of: ➢ Operation, work methods, and limitations of medium to heavy construction equipment used in the maintenance and construction of District land and facilities. > Principles, practices, methods, and materials used in servicing, repairing, and maintaining vehicles, equipment, and tools. > Methods, materials, equipment, and tools used in routine welding and fabrication work. Equipment Mechanic/Operator Page 3 of 4 > Maintenance principles, practices, tools, and equipment for maintaining and repairing open spaces, parks, and related facilities. > Principles and practices of resource management, including weed management and habitat restoration. ➢ Local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration and District lands and boundaries. > Occupational hazards and safety equipment and practices related to the work, including the handling of hazardous chemicals. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Modern office practices, methods, computer equipment, and basic computer applications. ➢ Principles and procedures of record keeping and reporting. > Safe driving rules and practices. > English usage, spelling, vocabulary, grammar, and punctuation. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Plan, schedule, assign, and oversee activities of open space maintenance and repair personnel on assigned projects. > Inspect the work of others and maintain established quality control standards. ➢ Train others in proper and safe work procedures. > Identify and implement effective course of action to complete assigned work. ➢ Oversee and participate in construction, maintenance, resource management, and related projects in the assigned functional area(s). > Operate specialized construction and maintenance medium to heavy vehicles and equipment. ➢ Troubleshoot and determine appropriate action in the maintenance and repair of trucks and a variety of maintenance and construction equipment and tools. > Perform skilled welding and mechanical maintenance, repair, and installation work. ➢ Perform a variety of construction, modification, maintenance, and repair work with accuracy, speed, and minimal supervision. ➢ Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. > Safely and effectively use and operate hand tools, mechanical equipment, power tools, and light equipment required for the work; perform routine equipment maintenance. > Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics. ➢ Maintain accurate logs, records, and basic written reports of work performed. > Give, as well as, understand and follow oral and written instructions. > Make accurate arithmetic calculations. > Operate modern office equipment including computer equipment and software. ➢ Organize own work, set priorities, and meet critical time deadlines. ➢ Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equipment Mechanic/Operator Page 4 of 4 Equivalent to the completion of the twelfth (12i11) grade supplemented by specialized training in heavy equipment repair and operation and three (3) years of experience operating and transporting heavy equipment and maintaining and repairing vehicles, tools, and power equipment. Licenses and Certifications: > Possession of a valid California Class A Driver's License with appropriate endorsements. > Possession of, or ability to obtain, Standard First Aid and Cardiopulmonary Resuscitation (CPR) certification within six (6) months of employment. ➢ Possession of, or ability to obtain, a District approved Fire Suppression Training certification. PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work in confined spaces and around machines, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various District sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift and carry materials and objects weighing up to 60 pounds and must possess the ability to push and pull objects weighing up to 100 pounds, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and poison oak. May involve exposure to wild, and/or dangerous animals. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. Must wear prescribed District uniform and adhere to strict safety procedures and work habits. Depending on the exposure, employee is required to wear head, hearing, eye, foot, face, hand, and full protection equipment. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District FARM MAINTENANCE WORKER DEFINITION Under general supervision, performs a variety of semi -skilled work in the construction, modification, maintenance, and repair of District farm grounds and facilities; assists in the care and feeding of animals; uses and operates a variety of manual and power tools and equipment; responds to requests and inquiries from the public and provides visitor information; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from a Maintenance, Construction, and Resource Supervisor. Exercises no direct supervision over staff. May provide technical and functional direction to assigned seasonal staff and/or volunteers. CLASS CHARACTERISTICS This is a single -position class that performs the full range of duties required to ensure that District farm grounds and facilities are maintained in a safe and effective working condition and provide the highest level of safety for public and staff use. Positions work independently, exercise judgment and initiative, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from other operations classifications by its focus on maintenance and construction of farm grounds and facilities. This class is further distinguished from the Maintenance, Construction, and Resource Supervisor in that the latter is the full supervisory -level class and has responsibility for organizing, assigning, supervising, and reviewing the work of all staff involved in open space maintenance and construction operations. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Performs a variety of semi -skilled construction, maintenance, and repair activities of District farm grounds and related facilities to ensure safe and efficient access for the public and staff. > Performs facilities and structure construction and maintenance, including semi -skilled carpentry, painting, electrical, and irrigation and plumbing tasks and general custodial duties. > Coordinates construction and maintenance projects, including evaluating project site, ensuring availability of equipment and materials, calculating measurements, reading and interpreting technical specifications and plans, and recommending and implementing changes as needed. ➢ Repairs and maintains farm equipment and structures, including fences, gates, corrals, animal structures, ponds, buildings, and restrooms; prepares facilities for farm program activities. > Provides care to farm animals by providing food, water, and comfort; observes animal behavior and health; isolates sick, quarantined, or injured animals; notifies supervisor or other staff if an animal needs immediate veterinary care. > Provides farm interpretive services, including the history of the farm and preserve, animal and environmental education and information on other farm programs, and tours of the farm and facilities. > Sells farm products, including eggs, produce, and other merchandise to the public. Farm Maintenance Worker Page 2 of 4 ➢ Orders supplies and equipment for work projects; researches vendors and negotiates prices; maintains records of purchase orders; monitors expenditures; may estimate costs of construction and maintenance work, supplies, equipment, and materials. ➢ Performs resource management tasks around farm grounds, including identifying, removing, and spraying non-native invasive plants and pest control; provides information to resource management staff as needed. > cultivates and irrigates orchards and gardens; assists with pruning and maintaining beds as required. > Operates and maintains a variety of mechanical and power tools and equipment and farm vehicles, such as pick-up truck, small tractor, brusher, mower, pressure washer, saws, all -terrain vehicle, and various hand tools required for construction, carpentry, plumbing, and maintenance duties performed. ➢ Inspects assigned areas for future work projects; completes and submits work orders. > Observes safe work methods and makes appropriate use of related safety equipment as required. > Oversees volunteers, scouts, seasonal workers, and/or other groups on assigned projects; inspects work to ensure quality control, proper use of equipment, and safety of participants. ➢ Inspects facilities and work areas to ensure a safe work environment; conducts inspections to ensure safe storage and disposal of hazardous materials. ➢ Maintains accurate logs, reports, and records of work performed and materials and equipment used. > Receives and acts upon complaints, referrals, and concerns from the public; responds to and performs work in emergency situations as required. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Maintenance principles, practices, tools, and equipment for maintaining and repairing farm grounds, structures, and related facilities. ➢ Principles and standard practices of several trades as they apply to construction, maintenance, and repair of open spaces, parks, and related structures, including carpentry, plumbing, electrical, painting, and irrigation work. ➢ Principles of animal behavior and humane care. ➢ Basic principles and practices of resource management, including weed management. ➢ The operation and minor maintenance of a variety of hand and power tools and light equipment. ➢ Occupational hazards and safety equipment and practices related to the work, including the handling of hazardous chemicals. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. > Principles and procedures of record keeping, report preparation, and cash collection and handling. ➢ Modem office practices, methods, computer equipment, and basic computer applications. ➢ Safe driving rules and practices. ➢ English usage, spelling, vocabulary, grammar, and punctuation. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Perform a variety of construction, modification, maintenance, and repair work with accuracy, speed, and minimal supervision. ➢ Handle animals in a humane and compassionate manner. > Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. Farm Maintenance Worker Page 3 of 4 > Safely and effectively use and operate hand tools, mechanical equipment, power tools, and light equipment required for the work; perform routine equipment maintenance. > Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics. ➢ Learn local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration. D Leam District lands and boundaries. ➢ Maintain accurate logs, records, and basic written reports of work performed. ➢ Understand and follow oral and written instructions. > Make accurate arithmetic calculations. > Operate modern office equipment including computer equipment and software. ➢ Organize own work, set priorities, and meet critical time deadlines. ➢ Use English effectively to communicate in person, over the telephone or radio, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12'h) grade and three (3) years of experience in construction, maintenance, and/or repair of farm properties and related facilities and caring for farm animals. Licenses and Certifications: > Possession of a valid California Driver's License. > Possession of, or ability to obtain, Standard First Aid and Cardiopulmonary Resuscitation (CPR) certification within six (6) months of employment. PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work around machines, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various District sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift and carry materials and objects weighing up to 60 pounds and must possess the ability to push and pull objects weighing up to 100 pounds, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and poison oak. May involve exposure to wild, and/or dangerous animals. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. Farm Maintenance Worker Page 4 of 4 WORKING CONDITIONS May be required to work evenings, weekends, and holidays. Must wear prescribed District uniform and adhere to strict safety procedures and work habits. Depending on the exposure, employee is required to wear head, hearing, eye, foot, face, hand, and full protection equipment. EFFECTIVE: December 2010 REVISED: N/A FLSA Non -Exempt Midpeninsula Regional Open Space District GENERAL COUNSEL DEFINITION Under policy direction, provides a wide range of professional legal services, assistance, and advice to the Board of Directors, General Manager, District departments, and various boards, committees, and commissions; plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the General Counsel's Office; coordinates assigned activities with other District departments, officials, outside agencies, and the public; fosters cooperative working relationships among District departments, with intergovernmental and regulatory agencies and various public and private groups; performs related work as assigned. SUPERVISION RECEIVED AND EXERCISED Receives policy direction from the Board of Directors within a framework of legal guidelines, broad policies, and established organizational values and processes. Exercises general supervision and direction over professional and administrative support staff. CLASS CHARACTERISTICS This classification oversees, directs, and participates in all activities of the General Counsel's Office, including short- and long-term planning and development and administration of departmental policies, procedures, and services. This class provides assistance to the General Manager and other departments in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of the law, public policy, and District functions and activities, including the role of Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering District's mission, goals, and objectives within general policy guidelines. The General Counsel serves as legal advisor and counsel for the District, is appointed by the Board of Directors, and is responsible for the conduct of all legal functions and activities. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Assumes full management responsibility for all programs, services, and activities of the General Counsel's Office, including civil litigation and administrative proceedings. > Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels. > Represents the District in litigation and administrative proceedings to protect District resources, real property, and finances. > Performs legal research and renders opinions in writing and orally for Board of Director, General Manager, committees, commissions, and department staff regarding routine and complex matters; attends Board of Director, committee, and commission meetings as requested. General Counsel Page 2 of 4 > Prepares, reviews, and assists in the negotiation of proposed agreements; prepares and reviews resolutions, insurance policies, deeds, leases, contracts, and other legal documents relating to District affairs. ➢ Assists in labor and employee relations issues; provides legal advice regarding risk management issues; assists in evaluating and resolving claims and insurance matters. > Provides highly complex and professional staff assistance to the Board of Directors, General Manager, and other District departments. ➢ Manages and participates in the development and administration of the department's annual budget directs the forecast of additional funds needed for staffing, consultants, contractors, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. ➢ Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; initiates and manages internal investigations; responds to staff questions and concerns. ➢ Represents the department to other District departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. ➢ Prepares, reviews, and presents resolutions, staff reports, various information updates, and reports on special projects to the Board of Directors, District staff, and a variety of boards, committees, and commissions. > Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. ➢ Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of law and other services as they relate to the area of assignment. ➢ Monitors changes in laws, regulations, and technology that may affect District or departmental operations; implements policy and procedural changes as required. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. D. Public agency budget development, contract administration, District -wide administrative practices, and general principles of risk management related to the functions of the assigned area. ➢ Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs. A Federal, State, and local laws statutes and ordinances with emphasis on municipal law. ➢ Federal, State, and local trial and appeal procedures and methods of case preparation and presentation for both civil and administrative matters. ➢ Modern principles and practices of labor relations and union contract negotiations. ➢ Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. ➢ Record keeping principles and procedures. ➢ Modem office practices, methods, and computer equipment and applications related to the work. General Counsel Page 3 of 4 ➢ English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. > Provide administrative and professional leadership and direction for the department and the District. ➢ Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. ➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. ➢ Plan, org ani7e direct, management, emen; supervisory, pr ofessional, coordinate the work of mans su erviso and technical personnel; delegate authority and responsibility. ➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Provide sound legal advice to the Board of Directors, committees, commissions, and staff. ➢ Prepare and present cases in court. ➢ Conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. > Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to possession of a Juris Doctorate degree from an accredited school of law, five (5) years of practicing law in a public agency. Licenses and Certifications: > Possession of a valid California Driver's License. > Possession of active membership in the State Bar of Califo General Counsel Page 4 of 4 PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsuta Regional Open Space District GENERAL MANAGER DEFINITION Under policy direction, plans, oversees, implements and provides administrative direction and leadership for the care and operations of an extensive and expanding system of parks, facilities, natural resources, recreation and educational programs; provides policy guidance and program evaluation to the Board of Directors and management staff encourages and facilitates provision of services to the general public; fosters comprehensive and cooperative working relationships with intergovernmental, legislative, special interest, community and nonprofit organizations to further the District's ongoing agenda, future initiatives, and positive public image; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives policy direction by the Board of Directors. Exercises general direction and supervision to the entire District staff through subordinate levels of supervision. CLASS CHARACTERISTICS The General Manager serves as the Chief Executive Officer of the District, accountable to the Board of Directors and responsible for the enforcement of all District ordinances, policies, and procedures, the conduct of all financial activities, and the efficient and economical performance of the District's operations. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Plans, organizes, and administers District operations, either directly or through subordinate management and supervisory staff; coordinates and evaluates the work of the District in accordance with applicable laws, ordinances, and regulations, and adopted policies and objectives of the Board of Directors. ➢ Directs and coordinates the development and implementation of goals, objectives, and programs for the Board of Directors and the District; develops administrative policies, procedures, and work standards to ensure that the goals and objectives are met and that programs provide mandated services in an effective, efficient, and economical manner. ➢ Oversees the preparation of the annual capital improvement and operating budgets for the District; authorizes directly or through staff, budget transfers, expenditures, and purchases; provides information regarding the financial condition and needs to the Board of Directors. ➢ Advises the Board of Directors on issues, programs, and financial status; prepares and recommends long- and short-range plans for District service provision, capital improvements, and funding; and recommends new or revised initiatives to enhance the acquisition, development, and operations of parklands that balances the varied needs of park visitors and the environmental responsibilities of natural resource stewardship. ➢ Oversees the administration, construction, use, and maintenance of all District properties, preserves, infrastructure, facilities, and equipment. ➢ Represents the District and the Board of Directors in meetings with governmental agencies, General Manager Page 2 of 4 community groups, and various business, professional, educational, regulatory and legislative organizations; acts as a District liaison with the media. > Develops and maintains effective associations with various municipalities and regional agencies that have jurisdictional, regulatory, or partnership relations with the District. > Exercises political insight and knowledge to recommend and implement successful legislative and ballot initiative strategies that assure adequate funding for the District. ➢ Assesses various legislative proposals for impact on District operations, financial and strategic planning and seeks support for or against proposed measures. ➢ Provides for the investigation and resolution of complaints regarding the administration of and services provided by the District; provides a senior leadership presence at sensitive or controversial meetings with non-profit organizations, special interest groups and the general public in order to maintain the District's positive image and political viability. > Provides for contract services and ensures proper performance of obligations to the District; has responsibility for enforcement of all District policies and procedures. > Oversees the selection, training, professional development, and work evaluation of District staff; oversees the implementation of effective employee relations and related programs; provides policy guidance and interpretation to staff. ➢ Directs the preparation of and prepares a variety of correspondence, reports, policies, procedures, and other written materials. > Oversees the maintenance of working and official District files. ➢ Ensures that the Board of Directors is kept informed of District functions, activities, and financial status, and of legal, social, and economic issues affecting District activities. > Monitors changes in laws, regulations, and technology that may affect District operations; implements policy and procedural changes as required. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Administrative principles and practices, including goal setting, program development, implementation and evaluation, budget development and administration, and supervision of staff, either directly or through subordinate levels of supervision. ➢ Principles and practices of public land management, open space and preserve maintenance, resource management, and operations, facilities, and recreational program development and management and long-term construction and maintenance planning and budgeting. ➢ Principles, practices, and procedures of park law enforcement, fire suppression and prevention, emergency medical response, and search and rescue. > Principles, practices, and procedures of public administration. ➢ Functions, services, and funding sources of a public agency government. > Functions, authority, responsibilities, and limitations of an elected Board of Directors. ➢ Applicable Federal and State laws, codes, ordinances, and regulations. > Current social, political, and economic trends affecting the District and its service provision. > Record keeping principles and procedures. > Local flora, fauna, and geological resources and methods and techniques of wild land resource protection and restoration and District lands and boundaries. ➢ Modern office practices, methods, and computer equipment. > English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for effectively representing the District in contacts with government agencies, community groups, and various business, professional, regulatory, and legislative organizations. > Techniques for dealing effectively with the public, vendors, contractors, and District staff, in person and over the telephone. General Manager Page 3 of 4 A. Techniques for providing a high level of customer service to the public and District staff, m person and over the telephone. Ability to: > Plan, administer, coordinate, review, and evaluate the functions, activities, and staff of the District. ➢ Work cooperatively with, provide staff support to and implement the policies of the Board of Directors. ➢ Develop and implement goals, objectives, policies, procedures, work standards, and internal controls. > Oversee all District financial activities, including administering investments, the development and implementation of the District budget and the control of all expenditures and purchases. ➢ Navigate the intricacies of the Federal and California legislative processes. > Interpret, apply, and explain complex laws, codes, regulations, and ordinances. ➢ Effectively represent the District in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory and legislative organizations and the media. > Direct the preparation of and prepare clear and concise reports, correspondence, policies, procedures, and other written materials. > Prepare accurate and effective reports, policies, procedures, and other written materials. A Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. A. Use sound independent judgment within general legal, policy, and procedural guidelines. > Organize own work, coordinate projects, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment, including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish and maintain effective working relationships with those contacted in the course of the work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, finance, or a closely related field and eight (8) years of public sector park management or administrative experience in a large, multi -function, and multi -funded organization. Experience in working with an elected Board or Council, maintaining effective legislative relations, and a possession of a master's degree are highly desirable. Licenses and Certifications: > Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve General Manager Page 4 of 4 and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff' and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District GEOGRAPHIC INFORMATION SYSTEM ADMINISTRATOR DEFINITION Under general direction, plans, analyzes, coordinates, and administers the District -wide Geographic Information Systems (GIS) program; evaluates and personally participates in the functions necessary to implement and sustain the creation, maintenance, and use of GIS databases and applications; meets with District personnel to discuss GIS product requests, such as maps and reports, analysis requests, and develops methods to generate requested products; maintains hardware, software licenses, and supplies; performs complex GIS database and graphical user interface research, design, analysis, and programming; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Planning Manager. Exercises general supervision over assigned staff. CLASS CHARACTERISTICS This is a single -position, professional classification responsible for overseeing and administering the District's GIS and related equipment. Incumbents are expected to possess the ability to adapt specific program procedures and activities to meet the needs of the District, other agencies, and technological advances. Successful performance of the work requires skill in proactively evaluating program goals and objectives to define and integrate the requirements of various internal and external clients. The work requires the frequent use of tact and judgment, knowledge of District -wide operations, and the ability to conduct independent projects and programs. This class is distinguished from Planning Manager in that the latter has overall management responsibility for all planning projects and programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. A Administers, maintains, and updates the District's Geographic Information System (GIS); receives and responds to staff requests, information, and questions in order to update web content. A Participates in the development and implementation of goals, objectives, policies, and priorities for the assigned function; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures. A. Participates in the development and administration of and oversees GIS program budgets. > Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Operations Manager. ➢ Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures; leads and conducts internal affairs investigations. GIS Administrator Page 2 of 4 ➢ Consults with other District departments regarding GIS needs and requirements, including identifying, designing, and developing GIS applications, strategies, and procedures for integrating the GIS program with existing District databases. A Serves as a technical resource to all District departments, including providing assistance and training in the proper use of GIS data and systems, and recommending, troubleshooting, and providing support for GIS software, databases, and other related applications. ➢ Develops and maintains a comprehensive library of data layers related to District land holdings, natural and cultural resources, trails and other recreational facilities, and other essential data sets. ➢ Performs GIS analysis, spatial modeling, and remote sensing in support of a wide variety of planning, stewardship, and real property projects; recommends and develops solutions, standards, and procedures for applying GIS technology to organizational objectives. ➢ Creates and maintains a variety of maps and tabular data from a variety of sources; explains technical information to non -technical system users, including assisting them in accessing and interpreting GIS information; develops quality control procedures. ➢ Prepares presentation -quality maps and exhibits for use in Board meetings, other public meetings and workshops, and for publication on the Internet. ➢ Develops and maintains the District's Global Positioning System (GPS) Equipment, including developing custom applications to streamline and standardize GPS field collection and train staff of the proper use of related equipment. > Directs District research activities to identify, acquire, and integrate data from other agencies and organizations into the District's data library; maintains and updates the District's information catalogue; creates and maintains government -compliant metadata; and develops procedures to share appropriate data. ➢ Contributes to the overall quality of the department's service by developing, reviewing and implementing policies and procedures to meet legal requirements and District needs. ➢ Prepares a variety of written correspondence, reports, procedures, and other materials. > Maintains accurate records and files related to the GIS function. ➢ Monitors changes in GIS technology and applications, recommends improvements and upgrades and implements changes after approval. ➢ Represents the District in inter -agency coordination activities related to GIS. ➢ Attends meetings, conferences, workshops, and training sessions and reviews publications and audio- visual materials to become and remain current on principles, practices, and new developments pertinent to GIS and the District. ➢ Performs other duties as assigned. gUALIFICATIONS Knowledge of: ➢ Administrative principles and practices, including goal setting, project management, and the development, analysis, and evaluation of programs, policies, and operational needs of the assigned functional area. ➢ Principles and practices of budget development and administration. ➢ Principles and practices of employee supervision including work planning, assignment, review and evaluation, and the training of staff in work procedures. > Principles and practices for developing and coordinating a broad -based GIS program with applications for District departments, public agencies, private clients, and the general public. A. Basic computer programming to generate tools or scripts to automate repetitive tasks. ➢ Principles and techniques of cartography and publication -quality map production using ArcGIS and other software. ➢ Database design and integration between Microsoft Access and ArcGIS. ➢ Theories and techniques of GIS applications to cadastral mapping. GIS Administrator Page 3 of 4 ➢ Familiarity with natural resource management issues and the principles and practices of open space and/or park planning. > Technology, hardware, software, and current applications related to GIS systems, including database management, mapping and report generation, and desktop publishing systems. ➢ Principles and practices of identifying technology needs and issues, researching and evaluating technology, applications and the most effective courses of action and implementing solutions. ➢ Applicable Federal, State, and local laws, codes and regulations. ➢ Modern office practices, methods, and computer equipment and applications related to the work. > Record keeping principles and procedures. > English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Recommend and implement goals, objectives, and practices for providing effective and efficient services. ➢ Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. > Evaluate and develop improvements in operations, procedures, policies, or methods. > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. > Coordinate a broad -based GIS program that includes effective database development, management and accessibility. > Assess user needs and recommend appropriate hardware, software, and systems to meet these needs. > Perform complex modeling, mapping, database maintenance, and other GIS professional -level tasks. > Develop documentation and informational materials and train users in GIS applications. > Interpret, apply and explain technical materials to non -technical users. ➢ Interpret, apply and explain complex Federal, State, and local laws, codes, regulations, departmental policies and procedures. ➢ Understand the organization and operation of District departments and of outside agencies as necessary to assume assigned responsibilities. > Prepare clear and effective reports, correspondence, policies, procedures, and other written material. ➢ Make accurate arithmetic, financial, and statistical computations. ➢ Establish and maintain a variety of filing, record -keeping, and tracking systems. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modern office equipment including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in geography, community and regional planning, natural resources management, geographic information systems, computer science, or a related field, and three (3) years of supervisory or lead level experience in the management and administration of a Geographic Information System preferably in the area of land protection, open space planning, or natural resources management. GIS Administrator Page 4 of 4 Licenses and Certifications: > Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office and but occassionally standing in and walking between work areas and development sites is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regionat Open Space District HUMAN RESOURCES ANALYST DEFINITION Under general supervision, performs complex and varied technical, professional, and confidential work required to administer human resources programs, including recruitment, job analysis and classification, compensation, training and development, and employee and labor relations; performs research and analysis; provides consulting services to District departments related to all aspects of human resources programs and activities; performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Human Resources Supervisor. May exercise technical and functional direction over assigned staff. CLASS CHARACTERISTICS This is the full journey -level class in the Human Resources Analyst series that performs the frill range of professional human resources work. Positions work independently, and exercising judgment and initiative receiving only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from Human Resources Technician in that the latter is responsible for performing a variety of record keeping, administrative, and technical support activities. This class is further distinguished from the Human Resources Supervisor in that the latter is responsible for operations of the Human Resources department and for organizing, supervising, and reviewing the work of staff involved in human resources operations. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Consults with supervisors regarding personnel related issues, needs, and services; counsels employees on human resources programs, policies, and processes; explains program provisions, procedures, and eligibility requirements; and assists employees with forms and human resources documents. ➢ Conducts personnel and workplace investigations; assists in responding to grievances and administering disciplinary actions; coordinates management referrals to the Employee Assistance Program. ➢ Makes recommendations for the development and revision of human resources documents, procedures, and forms; assists in the development of policies, regulations, and procedures. ➢ Conducts special research assignments, gathers data, and prepares reports for consideration by management or special committees. ➢ Conducts surveys and compiles data on administrative, human resources, and operational problems or issues. ➢ Assists employees and management with the interpretation and correct application of District policies, procedures, and programs; provides advice and assistance regarding employment issues; investigates employee complaints. Human Resources Analyst Page 2 of 3 > Coordinates and implements recruitment processes for District departments; confers with departments to ascertain departmental needs; coordinates and/or produces recruitment flyers and position announcements; screens resumes and applications; identifies qualified applicants. ➢ Organizes and administers oral and written examinations and results, including compiling test scores, preparing eligibility lists and candidate information, coordinating and/or conducting interviews, assisting departments in extending job offers, and coordinating follow-up pre -employment testing; monitors the hiring process and/or testing processes to assure adherence to applicable. human resources policies. ➢ Collects and compiles human resources data; prepares or assists in the preparation of monthly, quarterly, and year-end human resources, legal, summary, and technical reports, as directed > Conducts salary studies; researches salary and benefit information for use in the collective bargaining process, budget preparation, and cost analysis. ➢ Participates in labor contract negotiation processes with assigned bargaining units. ➢ Provides a high level of customer service to both external and internal customers; provides information to District staff, other organizations, and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures, and ordinances. ➢ Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, processing contracts and agreements, attending meetings, preparing agendas and taking minutes, and serving on various task forces and committees. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge elf: > Principles, practices, and techniques of human resources in a public agency setting, including recruitment and selection, equal employment opportunity, and affirmative action; job analysis and classification; compensation analysis and administration; training and development; employee and labor relations, including negotiations and the interpretation of laws, regulations, policies, and procedures. ➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Recent and on -going developments, current literature, and sources of information related to the operations of the assigned programs. > Record -keeping principles and procedures. > Modern office practices, methods, and computer equipment and applications related to the work. > English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Conduct complex research projects on a wide variety of human resources topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Interpret, explain, and ensure compliance with District policies and procedures, complex laws, codes, regulations, and ordinances. ➢ Effectively represent the department and the District in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. ➢ Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations. Human Resources Analyst Page 3 of 3 > Maintain accurate files and records. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualfing. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major courscwork in human resources management, business or public administration, or a related field and three (3) years of professional experience in human resources administration. Licenses and Certifications: > Possession of, or ability to obtain, a valid California Driver's License by time of appointment. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District HUMAN RESOURCES SUPERVISOR DEFINITION Under general direction, plans, schedules, assigns, and participates in the daily operations and activities of the human resources function in the Administrative Services Department, including recruitment, classification, compensation, benefits administration, employee training and development, workers' compensation, and employee and labor relations; assists in departmental planning activities to improve organizational productivity and customer service; performs research and analysis; provides consulting services to District departments related to all aspects of human resources programs and activities; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Administrative Services Manager. Exercises general supervision over assigned staff. CLASS CHARAC 1'J RISTICS This is the full supervisory -level class responsible for planning, organizing, supervising, reviewing, and evaluating the work of human resources staff. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision -making responsibility. The incumbent organizes and oversees day-to-day activities and operations of assigned area, including participating in short- and long-term planning. Incumbents are expected to independently perform the full range of human resources duties as assigned as well as skill in coordinating work with that of other District departments and public agencies. This class is distinguished from the Administrative Services Manager in that the latter has overall management responsibility for all administration programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Plans, organizes, assigns, supervises, and reviews the development and administration of comprehensive human resources programs, including recruitment and selection, benefits administration, workers' compensation, job analysis and classification, compensation, labor negotiations, employee training and development, and general human resources programs. ➢ Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned area. ➢ Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. ➢ Monitors operations and activities of assigned staff; identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. ➢ Participates in the development, administration, and oversight of assigned budget. Human Resources Supervisor Page 2 of 4 ➢ Oversees the development and implementation of sound recruitment, testing, and selection processes, including evaluating recruitment materials and sources, administering all phases of the examination process, and assisting hiring departments with the employee selection process; develops and implements background investigative policies and procedures; oversees and conducts background investigations; ensures equal employment opportunity and affirmative action for all candidates. > Performs job analysis and classification studies of new and existing positions; designs and writes new and modifies existing classification specifications as appropriate; conducts compensation studies, determines appropriate internal and external comparators, and makes recommendations; develops, implements, and administers compensation strategies and programs and classification plans; responds to external compensation surveys. ➢ Administers the District's multi -tiered employee benefits programs, including plans such as retirement, health, life, dental, vision, long-term disability, employee assistance program, Consolidated Omnibus Budget Reconciliation Act (COBRA), and leave of absence programs; acts as liaison to various third -party benefits administrators and health carriers. ➢ Supervises the District's training program and activities, including Occupational Health and Safety Administration (OSHA) compliance, safety, and staff development. > Oversees administration of workers' compensation claims management function. > Develops and participates in employee relations activities; provides advice and counsel to department managers, supervisors, and employees in the interpretation of human resources laws, rules, regulations, policies, procedures, administration of grievances, and compliance with Memorandum of Agreement (MOA); works closely with management on issues that require resolution or contract clarification. > Oversees performance management program; answers questions to managers and supervisors in completing evaluation forms; reviews performance evaluations for consistency and makes recommendations. > Conducts workplace investigations; writes various notices and related correspondence for General Counsel review and approval; makes recommendations to the General Manager and General Counsel; coaches managers and supervisors regarding the conduct of termination meetings and serves as witness to terminations; participates in the grievance process and attends grievance hearings. > Assists the General Manager with labor contract negotiations as directed; prepares labor relations documents and contract language; represents the District in meetings with bargaining units. • Administers and manages a variety of functions in the human resources management program including developing and administering a records management system and ensuring compliance with applicable laws, rules, and regulations. ➢ Coordinates assigned services, projects, and activities with other departments and outside agencies. • Provides staff assistance to the Administrative Services Manager; prepares and presents regulatory and staff reports and other written materials. > Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations in the field of human resources administration. • Monitors changes in laws, regulations, and technology that may affect District or human resources operations; implements policy and procedural changes as required. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. > Principles, practices, and techniques of human resources, including recruitment and selection, equal employment opportunity, and affirmative action; job analysis and classification; compensation Human Resources Supervisor Page 3 of 4 analysis and administration; benefits administration, workers' compensation; employee and labor relations, including negotiations and the interpretation of laws, regulations, policies, and procedures. > Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. > Basic principles and practices of budget development, administration, and accountability. > Recent and on -going developments, current literature, and sources of information related to the operations of the assigned programs. > Modem office practices, methods, computer equipment, and basic computer applications. > Principles and procedures of record keeping and reporting. > English usage, spelling, vocabulary, grammar, and punctuation. > Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. > Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: ➢ Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. ➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff. > Organize, implement, and direct assigned human resources programs and activities. ➢ Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations. ➢ Understand, interpret, and successfully communicate both orally and in writing pertinent department policies and procedures. > Identify problems, research and analyze relevant information, and develop and present recommendations and justifications for solution. ➢ Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations. ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. ➢ Effectively represent the assigned function and the District in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. ➢ Prepare clear and concise reports, correspondence, procedures, and other written materials. ➢ Establish and maintain a variety of manual and computerized files, record keeping, and project management systems. ➢ Make sound, independent decisions within established policy and procedural guidelines. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment including computer equipment and software programs. > Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and efffective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Human Resources Supervisor Page 4 of 4 Graduation from an accredited four-year college or university with major coursework in human resources management, business or public administration, or a related field and three (3) years of professional experience in human resources administration. Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District HUMAN RESOURCES TECHNICIAN DEFINITION Under general supervision, performs a variety of responsible technical and office administrative human resources support functions, including assisting with the recruitment, testing, and selection of staff, benefits administration, workers' compensation, and HRIS database administration; prepares, reviews, and distributes human resources information systems records; provides responsible technical support to the Human Resources Supervisor; assists in completing various human resources studies and reports; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Human Resources Supervisor. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is a single -position confidential classification that performs the full range of specialized technical work in all of the following areas: recruitment, testing and selection, classification, compensation, benefits administration, and employee training and orientation, in addition to performing a variety of record - keeping, administrative, and technical support activities. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fu11y aware of the operating procedures and policies of the work unit. This class is distinguished from the Human Resources Supervisor in that the latter is a professional -level class requiring equivalent to a four-year college or university degree and is responsible for organizing, supervising, and reviewing the work of staff involved in human resources and training programs. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Participates in the recruitment, testing, and selection of employees, including preparing, advertising, posting, and mailing job flyers, assisting in coordinating recruitment processes, and screening applications. > Schedules and coordinates selection processes, including written performance tests and interviews; coordinates and arranges interview panels and interviews involving employees and other parties; constructs rating materials; assists in proctoring examinations; prepares and sends rater confirmation materials. > Notifies candidates at all steps of the selection process; prepares eligibility lists; conducts background and reference checks; coordinates pre -employment physical examination process. > Performs administrative work related to multi -tiered employee benefits programs that include plans such as retirement, long-term disability, health, life, dental, vision, employee assistance program, and worker's compensation insurances; enters benefit enrollment and changes into related databases. • Responds to employee and retiree questions and complaints and interfaces with medical insurance providers and insurance representatives. Human Resources Technician Page 2 of 4 > Maintains Human Resources Information System (HRIS) database; updates and ensures accuracy of data; participates in system changes and implementation. > Processes documents for terminations, resignations, promotions, and retirements. > Interprets, describes, and applies District policies and procedures and Memorandum of Agreement in performance of assigned duties. A Collects and compiles human resources data; prepares various human resources and technical reports. ➢ Conducts and coordinates orientations for newly hired employees and answers employee questions regarding benefits, open enrollment periods, and other information regarding employee benefits. ➢ Administers I-9 program, including issuing forms to new employees, verifying eligibility of employment, completing and signing off on forms, and maintaining accurate files. > Processes employee exits, including Consolidated Omnibus Budget Reconciliation Act (COBRA) paperwork. ➢ Processes workers' compensation claims; provides requested information to claimants and workers' compensation carrier; assists employees in resolving issues related to workers' compensation, safety, and health; maintains accurate databases; prepares reports and other related documentation. > Oversees Department of Motor Vehicle Employer Pull Notice, Department of Justice Fingerprint, and Department of Transportation Random Drug Screening programs. ➢ Applies Federal, State, and local laws and regulations concerning human resources programs. ➢ Maintains employee handbooks and human resources policies and procedures, under the direction of supervisory and management staff. ➢ Attends labor management meetings with management staff and provides information as requested. ➢ Participates in special human resources projects and programs including employee recognition events; coordinates and integrates program services and activities with other agencies and departments. ➢ Receives and screens visitors, telephone calls, and emails, providing a high level of customer service to both external and internal customers; provides information to District staff, other organizations, and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures, and ordinances. ➢ Provides general administrative support to the Human Resources function, including preparing correspondence, memoranda, and reports, performing reception functions, processing mail, performing data entry, and maintaining schedules and records. ➢ Organizes and maintains various administrative, confidential, reference, and follow-up files; purges files as required. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Policies and procedures related to recruitment, selection, benefits administration, workers' compensation, classification, and compensation. ➢ Methods, techniques, and practices of data collection and report writing. ➢ Business letter writing and standard writing practices for correspondence. ➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. > Recent and on -going developments, current literature, and sources of information related to human resources programs. > Record keeping principles and procedures. > Modern office practices, methods, computer equipment, and computer applications related to work, including word processing and spreadsheet software. > Principles and procedures of record keeping and reporting. ➢ English usage, spelling, vocabulary, grammar, and punctuation. Human Resources Technician Page 3 of 4 A Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: ➢ Perform detailed human resources office support work accurately and in a timely manner. A Interpret, apply, and explain policies, procedures, and practices of human resources administration. ➢ Review human resources documents for completeness and accuracy. > Administer effective recruitment, testing, and selection and employee benefits administration practices. ➢ Maintain accurate and confidential human resources records. ➢ Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations. A Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Make accurate arithmetic and statistical computations. A Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Understand and follow oral and written instructions. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. > Organize own work, set priorities, and meet critical time deadlines. ➢ Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qual ing. A typical way to obtain the required qualifications would be: Equivalent to two (2) years of college coursework in human resources or business administration or related field and three (3) years of progressively responsible experience in human resources or closely related function. Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to arress, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Human Resources Technician Page 4 of 4 ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsuta Regional Open Space District INFORMATION TECHNOLOGY SPECIALIST DEFINITION Under general supervision, plans, develops, coordinates, and provides technical support for District information and telecommunication systems; provides technical support to users; troubleshoots hardware and software problems associated with the District's information systems; installs hardware equipment and software applications; assesses user training needs and trains users in effective use of applications and equipment; and performs related work as required. SUPERVLSION RECEIVED AND EXERCISED Receives general supervision from the Administrative Services Manager. May exercise supervision over assigned staff. CLASS CHARACTERISTICS This is a single -position specialist class that plans, develops, and implements District information systems programs and functions, including the District's information systems, computers, and related equipment. Responsibilities include troubleshooting hardware and software applications, assuring the security of District personal computers, participating in the implementation of new software and/or hardware, and the overall maintenance of user accounts. This class is responsible for maintaining the District's network infrastructure, including hardware, operating systems, and desktop/network applications. Successful performance of the work requires the frequent use of tact, discretion, and independent judgment, knowledge of departmental and District activities, and extensive staff, public, and organizational contact. This class is distinguished from other administrative support classes in that it performs complex professional duties that require advanced knowledge and specialization in information technology support programs and functions. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Plans and participates in the operations and activities of the District's information technology programs and functions, including the installation, maintenance, and upgrade of network security, required hardware and software infrastructure, and personal computers. > Administers servers and databases; develops, maintains, and modifies size and functionalities to optimize performance; maintains the backup system for the District's data. ➢ Researches, evaluates, and makes recommendations for the purchase of computer equipment and supplies; evaluates and recommends purchase of software and hardware. ➢ Prepares, administers, and is responsible for the budget for the assigned function; forecasts additional funds needed for equipment, materials, and supplies; administers the approved budget. > Analyzes, evaluates, and diagnoses computer hardware and software problems associated with the District's information technology systems and related equipment; performs diagnostic testing and repairs equipment as needed. Information Technology Specialist Page 2 of 4 ➢ Installs, configures, and maintains all network hardware and software, including switches, routers, and firewalls for network functionality and security. > Performs local area network (LAN) and wide area network (WAN) administration; researches, analyzes, designs, and implements changes to departmental databases and other programs; assists users in LAN and WAN procedures and programs and in efficiently accessing network resources. > Maintains multiple servers, workstations, and terminals, ensuring proper integration of these components existing system architecture. with chitecture. > Implements news sy stems, ys ems, programs, and hardware and software upgrades; supports technical requirements of software for users; identifies and resolves software and network problems. > Moves and sets up workstations; installs desktop equipment, software, and network operating systems; installs emulation software and wiring connections to the District's network; installs, main gins, and troubleshoots connections, instruments, equipment, and switches; tests and certifies each installed connection. • Maintains ele ctronic communication systems andequipment,such as telecommunications Y atrons and audiovisual equipment. > Provides high -quality internal customer service by assisting users with operational questions or problems, and in the use of computer software applications related to specific activities; develops user documentation; provides new user training and ongoing support o to keep all end users apprised of g g P P PP changes and upgrades to District computer systems and databases. > Serves as a technical resource for maintaining, enhancing, and upgrading the District's current and long-term computer system operations. ➢ Develops goals, objectives, policies, procedures, and work standards for the assigned function. ➢ Develops, tests, modifies, and implements report writing applications for departmental use; researches and compiles database information related to department operations. ➢ Researches and tests available computer products, analyzing the relevance of different types of software to District functions and requirements. A Works with vendor representatives to identify and correct causes of hardware and software malfunctions and to perform enhancements; coordinates the work of outside consultants. > Provides security authorization for application access and coordinates security maintenance on computer systems. > Orders and maintains inventory, tracks and receives a variety of computer systems and telecommunications equipment, software applications supplies, training materials, and related needs adhering to established purchasing policies. ➢ Attends and participates in professional group meetings; stays abreast of new trends and innovations in information technology; researches emerging products and enhancements and their applicability to District needs. D Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Principles, practices, and methods of administering and coordinating a comprehensive information systems and telecommunications program. ➢ Principles and practices of budget development, administration, and accountability. > Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs. > Information technology systems and database management, including hardware equipment, software applications, security systems, computer networks, telecommunications, and other electronic office automation systems. Information Technology Specialist Page 3 of 4 > Principles and practices of information technology and telecommunications systems analysis and design. > Windows, SQL server, and Unix operating systems; local area network (LAN) and wide area network (WAN) design, operations, and support. ➢ Principles and practices of Voice over IP systems and related software. D Recent and on -going developments, current literature, and sources of information related to information systems and telecommunications programs. ➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Research techniques, methods, and procedures and technical report writing practices and procedures. > Modem office practices, and methods. > Principles and procedures of record keeping and reporting. > English usage, spelling, vocabulary, grammar, and punctuation. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Coordinate, direct, and implement a comprehensive information systems and telecommunications program suited to meet the needs of the District. > Recommend and implement goals, objectives, and practices for providing an effective and efficient information systems program. > Analyze, diagnose, and troubleshoot information technology networks, servers, and systems and workstation hardware and software using logic to solve problems. > Operate, install, maintain, configure, and troubleshoot a variety of highly technical computer equipment and peripherals. > Establish and maintain a computer maintenance schedule. > Present effective training programs and train users in the application and use of computer hardware and software. ➢ Interpret, apply, and explain applicable Federal, State, and local policies, procedures, laws and regulations. ➢ Research, analyze, and summarize data and prepare accurate and logical written reports. > Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. > Make sound, independent decisions within established policy and procedural guidelines. > Establish and maintain a variety of filing, record keeping, and tracking systems. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modem office equipment, including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. D Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in computer science, information technology, or a related field and three (3) years of progressively responsible experience in computer systems, network management, or related experience. Information Technology Specialist Page 4of4 Licenses and Certifications: A Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen, as well as interpret colored warning and alarm lights on computer equipment; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas is often required. Finger dexterity is needed to frequently access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds. ENVIRONMENTAL ELEMENTS Employees work primarily in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may be required to travel to District field sites where exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, and mechanical and/or electrical hazards are possible. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsuta Regional Open Space District LEAD OPEN SPACE TECHNICIAN DEFINITION Under general supervision, leads, trains, oversees, and participates in the more complex and difficult work of a crew responsible for providing construction, modification, maintenance, restoration, and repair of District land and facilities, including trail construction and maintenance, resource management tasks, and building and field maintenance; sets priorities and directs the work of assigned staff on a project or day- to-day basis; skillfully operates a variety of power tools and heavy equipment; responds to requests and inquiries from the public and provides visitor information as necessary; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from a Maintenance, Construction, and Resource Supervisor. Exercises technical and functional direction over and provides training to assigned staff. CLASS CHARACTERISTICS This is the advanced journey -level class in the Open Space Technician series that performs the most complex duties required to ensure that District land and facilities are maintained in a safe and effective working condition and provide the highest level of safety for public and staff use. Responsibilities include inspecting and attending to assigned areas in a timely manner and performing a wide variety of tasks in the construction, maintenance, and repair of assigned areas and facilities. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This class is distinguished from the Maintenance, Construction, and Resource Supervisor in that the latter is the full supervisory -level class and has responsibility for organizing, assigning, supervising, and reviewing the work of all staff involved in open space maintenance and construction operations. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Provides technical and functional supervision to assigned staff; reviews and controls quality of work; provides timely and ongoing feedback to assigned staff; provides feedback on employee evaluations; participates in performing complex and specialized construction, maintenance, restoration, and resource management work to ensure safe and efficient access for the public and staff. ➢ Plans, schedules, prioritizes, and assigns maintenance and repair work in consultation with the Maintenance, Construction, and Resource Supervisor, communicates status of projects to appropriate personnel, working cooperatively to schedule projects in accordance with established and special operational priorities; instructs staff in work procedures. ➢ Trains employees in work methods, use of tools and equipment, and relevant safety precautions. ➢ Inspects assigned District properties and facilities for construction and maintenance needs and recommends appropriate actions; assists in developing work plans, procedures, and schedules. Lead Open Space Technician Page 2 of 4 ➢ Orders supplies and equipment for work projects; researches vendors and negotiates prices; maintains records of purchase orders; monitors expenditures; may estimate costs of construction and maintenance work, supplies, equipment, and materials. > Inspects and evaluates work in progress and upon completion to assure that projects are performed in accordance with District standards and specifications. > Performs trail and road maintenance and construction duties, including trail brushing, clearing downed trees, erosion control, and tread restoration; maintains and constructs drainage systems, trail bridges, culverts, fences, and gates. ➢ Performs resource management tasks, including identifying, removing, and spraying non-native invasive plants, pest control, identifying habitat concerns, and participating in data collection projects as assigned; provides information to resource management staff as needed. > Performs facilities and structure construction and maintenance, including semi -skilled and skilled carpentry, painting, electrical, and plumbing tasks, general custodial duties, and water system installation and maintenance. > Coordinates construction and maintenance projects, including evaluating project site, ensuring availability of equipment and materials, calculating measurements, reading and interpreting technical specifications and plans, and recommending and implementing changes as needed. > Installs and controls traffic around work sites to ensure safe conditions for the general public and District workers. > Operates and maintains a variety of mechanical and power tools and heavy equipment such as chain saws, drills, brush cutters, excavators, power augers, tractor loaders, mowing tractors, all terrain vehicles, wood chipper, dump trucks, trailers, and various hand tools required for construction, carpentry, plumbing, and maintenance duties performed. > Provides support for controlled bums and various emergency services, such as wild land fire suppression, search and rescue, and medical response; controls traffic and monitoring affected areas to ensure the safety of the public and staff; provides first aid and CPR as needed. ➢ Observes safe work methods and makes appropriate use of related safety equipment as required. > Oversees volunteers, California Conservation Corps, seasonal workers, and/or other groups on assigned projects; inspects work to ensure quality control, proper use of equipment, and safety of participants; provides feedback on performance of assigned groups. > Maintains accurate logs, reports, and records of work performed and materials and equipment used. ➢ Receives and acts upon complaints, referrals, and concerns from the public; responds to and performs work in emergency situations as required. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Basic principles of supervision and training. ➢ Maintenance principles, practices, tools, and equipment for maintaining and repairing open spaces, parks, and related facilities. > Principles and standard practices of several trades as they apply to construction, maintenance, and repair of open spaces, parks, and related structures, including carpentry, plumbing, electrical, painting, and irrigation work. > Principles and practices of resource management, including weed management and habitat restoration. > Local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration and District lands and boundaries. > The operation and minor maintenance of a variety of hand and power tools and light equipment. > Traffic control procedures and traffic sign regulations. Lead Open Space Technician Page 3 of 4 > Occupational hazards and safety equipment and practices related to the work, including the handling of hazardous chemicals. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Modern office practices, methods, computer equipment, and basic computer applications. > Principles and procedures of record keeping and reporting. ➢ Safe driving rules and practices. ➢ English usage, spelling, vocabulary, grammar, and punctuation. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Plan, schedule, assign, and oversee activities of open space maintenance and repair personnel. ➢ Inspect the work of others and maintain established quality control standards. ➢ Train others in proper and safe work procedures. ➢ Identify and implement effective course of action to complete assigned work. ➢ Oversee and participate in construction, maintenance, resource management, and related projects in the assigned functional area(s). ➢ Perform a variety of construction, modification, maintenance, and repair work with accuracy, speed, and minimal supervision. ➢ Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. > Safely and effectively use and operate hand tools, mechanical equipment, power tools, and light equipment required for the work; perform routine equipment maintenance. ➢ Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics. > Maintain accurate logs, records, and basic written reports of work performed. > Give, as well as, understand and follow oral and written instructions. A Make accurate arithmetic calculations. > Operate modern office equipment including computer equipment and software. ➢ Organize own work, set priorities, and meet critical time deadlines. > Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade supplemented by college -level coursework in park maintenance, resource management, or a related field and three (3) years of experience in construction, maintenance, and/or repair of parks, open spaces, and/or related facilities. Licenses and Certifications: ➢ Possession of, or ability to obtain, a valid California Class B Driver's License and required endorsements within nine (9) months of employment. A Possession of, or ability to obtain, Standard First Aid and Cardiopulmonary Resuscitation (CPR) certification within six (6) months of employment. Lead Open Space Technician Page 4 of 4 Depending on assignment, possession of, or ability to obtain, a valid Grade I Water Treatment Operator Certificate and Grade 1 Water Distribution Operator Certificate issued by the California Department of Public Health (CDPH). PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work around machines, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various District sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift and carry materials and objects weighing up to 60 pounds and must possess the ability to push and pull objects weighing up to 100 pounds, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and poison oak. May involve exposure to wild, and/or dangerous animals. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. Must wear prescribed District uniform and adhere to strict safety procedures and work habits. Depending on the exposure, employee is required to wear head, hearing, eye, foot, face, hand, and full protection equipment. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District MAINTENANCE, CONSTRUCTION, AND RESOURCE SUPERVISOR DEFINITION Under general direction, plans, schedules, assigns, and reviews the work of staff responsible for the construction, modification, maintenance, restoration, and repair of District lands and facilities, including trail construction and maintenance, resource management tasks, and building and field maintenance; provides technical assistance to the Area Superintendent; performs a variety of technical tasks relative to assigned area; coordinates assigned activities with other programs, outside agencies, and the public; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from an Arca Superintendent. Exercises direct and general supervision over technical and maintenance staff. CLASS CHARACTERISTICS This is a full supervisory -level class responsible for planning, organizing, supervising, reviewing, and evaluating the work of maintenance staff either directly or through lead workers. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision - making responsibility. The incumbent organizes and oversees day-to-day activities and operations of assigned area, including participating in short- and long-term planning. Incumbents are expected to independently perform the full range of construction, maintenance, and resource management duties as assigned as well as possess the skill in coordinating work with that of other District departments and public agencies. This class is distinguished from the Area Superintendent in that the latter has management responsibility for all maintenance, construction, resource management, and enforcement operations of an assigned Area. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Plans, organizes, assigns, supervises, and reviews the work of assigned staff performing construction, maintenance, restoration, and resource management work to ensure safe access and use of District lands and facilities. • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned area. > Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. D Supervises the use of and operation of tools, equipment, and vehicles; trains staff in work and safety procedures; develops safety training programs and follows required standards developed by Ca1OSHA and other agencies; implements procedures and standards. > Monitors operations and activities of assigned work unit; identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. Maintenance, Construction, and Resource Supervisor Page 2 of 4 ➢ Participates in the annual budget preparation; prepares detailed cost estimates; maintains a variety of records and prepares routine reports of work performance; monitors and controls supplies and equipment; orders supplies and tools as necessary, prepares documents for equipment procurement; participates in the bid process for assigned projects. > Plans, prioritizes, and manages construction and maintenance projects, including coordinating with the Planning Department; evaluating project sites; obtaining appropriate regulatory permits; determining and recommending equipment, materials, and staffing needs; reading and interpreting technical specifications and plans; recommending and implementing changes; and ensuring completion of the project on time and within budget. ➢ Participates in the development of consultant requests for proposal and bid processes for professional and/or construction services; evaluates proposals and recommends project award; administers contracts after award. > Inspects work in progress and completed work of assigned employees and contractors for accuracy, proper work methods and techniques, and compliance with applicable standards and specifications. ➢ Ensures that safety procedures are followed and that safety equipment is worn; makes periodic safety presentations to assigned staff. ➢ Supervises and performs the most complex construction and maintenance duties and provides technical assistance to crews in areas such as trail and road maintenance and construction, carpentry, painting, electrical, and plumbing tasks, general custodial duties, and water system installation and maintenance. ➢ Supervises and performs resource management tasks, including identifying, removing, and spraying non-native invasive plants, pest control, identifying habitat concerns, and participating in data collection projects; provides information to resource management staff as needed. > Troubleshoots complex operational and maintenance problems; corrects or directs the correction and repair of operational and/or equipment problems. > Coordinates assigned services, projects, and activities with other departments and outside agencies. ➢ Provides staff assistance to the Area Superintendent; prepares and presents regulatory and staff reports and other written materials. ➢ Supervises the preparation and maintenance of work logs, reports, records, and files; ensures the proper documentation of operations and activities. > Stays current on the status of new and pending regulatory legislation; recommends changes to current policies and procedures in order to comply with changes in legislation. > Answers questions and provides information to the public; investigates inquiries; recommends corrective actions to resolve issues. ➢ Responds to and provides support for various emergency services as needed, including first aid, search and rescue, basic wild land fire suppression, and planning and conducting controlled burns. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. > Principles and practices of open space and preserve maintenance, resource management, and operations program development and administration. ➢ Principles, practices, equipment, tools, and materials of construction, maintenance, and repair of open space and preserve lands and facilities. > Principles and standard practices of several trades as they apply to construction, maintenance, and repair of open spaces, parks, water systems, and related structures, including carpentry, plumbing, electrical, painting, and irrigation work. Maintenance, Construction, and Resource Supervisor Page 3 of 4 > Principles and practices of resources management, including weed management and habitat restoration. > Local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration and District lands and boundaries. ➢ Basic principles and practices of emergency medical aid and wild land fire suppression. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. > Basic principles and practices of budget and capital improvement program development, administration, and accountability. ➢ Principles and practices of contract administration and evaluation. > Modern office practices, methods, computer equipment, and basic computer applications. > Principles and procedures of record keeping and reporting. ➢ Safe driving rules and practices and safety principles, practices, procedures, and equipment related to the work. ➢ English usage, spelling, vocabulary, grammar, and punctuation. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. ➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff. > Organize, implement, and direct assigned maintenance, construction, and resource management activities. ➢ Interpret, apply, explain, and enforce complex District, local, State, and Federal codes, regulations, policies, and procedures. > Understand, interpret, and successfully communicate both orally and in writing pertinent department policies and procedures. ➢ Identify problems, research and analyze relevant information, and develop and present recommendations and justifications for solution. A Perform the most complex maintenance, construction, and resource management duties and operate related vehicles, equipment, and tools safely and effectively. ➢ Read; interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. > Prepare clear and concise reports, correspondence, procedures, and other written materials. > Establish and maintain a variety of manual and computerized files, record keeping, and project management systems. ➢ Make sound, independent decisions within established policy and procedural guidelines. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modem office equipment including computer equipment and software programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Maintenance, Construction, and Resource Supervisor Page 4 of 4 Equivalent to an Associate's degree from an accredited college or university with major coursework in park maintenance, resource management, or a related field and five (5) years of experience in construction and maintenance of and/or management of natural resources in a park, open space, and/or related facilities. Licenses and Certifications: > Possession of a valid California Class B Driver's License and required endorsements. > Possession of, or ability to obtain, a valid Professional Rescuer Cardiopulmonary Resuscitation (CPR) certification. ➢ Possession of, or ability to obtain, a valid Emergency Response certification. > Possession of, or ability to obtain, the level of certification in the Incident Command System courses as specified under the National Incident Management System (NIMS). ➢ Possession of, or ability to obtain, a District approved Fire Suppression Training certification. > Depending on assignment, possession of, or ability to obtain, an appropriate Qualified Applicator's certificate. ➢ Depending on assignment, possession of, or ability to obtain, a valid Grade 1 Water Treatment Operator Certificate and Grade I Water Distribution Operator Certificate issued by the California Department of Public Health (CDPH). PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work around machines, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift and carry materials and objects weighing up to 60 pounds and must possess the ability to push and pull objects weighing up to 100 pounds, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and poison oak. May involve exposure to wild, and/or dangerous animals. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. Must wear prescribed District uniform and adhere to strict safety procedures and work habits. Depending on the exposure, employee is required to wear head, hearing, eye, foot, face, hand, and full protection equipment. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District MANAGEMENT ANALYST DEFINITION Under general supervision, provides administrative, budgetary, and work -flow support to assigned departmental projects and programs; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among District departments and acts as liaison with various conununity, public, and regulatory agencies; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory or management personnel. Exercises direct and general supervision over administrative and office support staff. CLASS CHARAC"I'k;RISTICS This is the joumey-level class in the Management Analyst series. Incumbents develop and implement policies and procedures for a variety of projects and programs within an assigned department, including budget administration, contract administration, management analysis, and program evaluation. Incumbents support the work of departmental management staff by conducting day-to-day administrative support activities and by providing a professional -level resource for organizational, managerial, and operational analyses and studies. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with the public. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of assigned department. This class is distinguished from the Senior Management Analyst in that it is responsible for managing and coordinating a wide variety of special projects, studies, and analyses within an assigned department as opposed to performing more complex and challenging duties and assignments at a District -wide level. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the department to which assigned. > Coordinates and performs professional -level administrative and programmatic work in such areas as permit issuance, court liaison services, budget development, financial administration and reporting, database management, contract administration, management analysis, public information, and program evaluation. > Plans, oversees, and administers highly complex department -specific programs and projects; develops and manages budgets; directs all aspects of legal and regulatory compliance; participates on various program and/or project committees and may present committee recommendations to the Board of Directors. Management Analyst Page 2 of 4 > Serves as a liaison to employees, public and private organizations, community groups, the media, and other organizations; provides information and assistance to the public regarding assigned programs and projects; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions. ➢ Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs. ➢ Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex financial, budget, procedural, operational, or administrative issues or questions; identifies and evaluates alternatives, makes and justifies recommendations, and assists with the implementation of changes after approval; prepares comprehensive policy and procedure manuals and technical records and reports. ➢ Ensures assigned areas are in compliance with Federal, State, and local and District laws, regulations, and professional practices. ➢ Prepares and submits Board of Director agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities. ➢ Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; develops revenue projects, cash flow analysis, and cost containment strategies; identifies and recommends resolutions for budgetary problems. > Plans, organizes, assigns, supervises, and reviews the work of assigned administrative and office support staff; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion; trains staff in work procedures. > Assists with and coordinates and organizes community events; explains District policies and programs; provides outreach and public education programs to the community. ➢ Participates on a variety of interdisciplinary committees and commissions and represents the District to a variety of community and stakeholder groups. > Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, orga ii7ed employee groups, and representatives of various organizations. > Maintains accurate records and files; develops storage of records and retention schedules. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Project and/or program management, analytical processes, and report preparation techniques. > Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. > Research and reporting methods, techniques, and procedures. ➢ Principles and practices of contract administration and evaluation, budget administration, and sound financial management policies and procedures. ➢ Recent and on -going developments, current literature, and sources of information related to the operations of the assigned department. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. > Effective communication methods and techniques in public presentations. > Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. > Modem office practices, methods, computer equipment, and computer applications related to work, including word processing and spreadsheet software. > Principles and procedures of record keeping and reporting. Management Analyst Page 3 of 4 ➢ English usage, spelling, vocabulary, grammar, and punctuation. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. ➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff. ➢ Coordinate and oversee programmatic administrative, operations, budgeting, and fiscal reporting activities. ➢ Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. ➢ Plan and conduct effective management, administrative, and operational studies from management staff with minimal direction. ➢ Conduct research on a wide variety of administrative topics including contract feasibility, budget and staffing proposals, and operational alternatives. ➢ Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. A Evaluate and develop improvements in operations, procedures, policies, or methods. > Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. > Interpret, apply, and explain applicable Federal, State, and local policies, procedures, laws and regulations. ➢ Understand the organization and operation of the District as necessary to assume assigned responsibilities. > Effectively represent the department and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. A Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modem office equipment, including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field and three (3) years of professional analytical experience. Licenses and Certifications: > Possession of a valid California Driver's License. Management Analyst Page 4 of 4 PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Some field work may be required which involves the ability to walk for short distances over rough terrain, drive vehicles over unimproved roads, and stand for extended periods of time. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees largely work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may be required to visit outdoor locations with exposure to sun, inclement weather, temperature extremes, and other natural hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District MEDIA COMMUNICATION SPECIALIST DEFINITION Under general supervision, plans, develops, coordinates, and provides technical support for District media relations and communication projects and programs, including building and maintaining media contacts, and developing informational materials (e.g., press releases, fact sheets, backgrounders, and white papers) in order to provide well -designed and accessible information to the public; develops, evaluates, and administers assigned media relations activities, including working closely with other public affairs staff and District departments on providing media outreach and support activities for District activities; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Public Affairs Manager. Exercises no direct supervision over staff. May provide technical and functional direction to clerical staff, interns, and/or volunteers. CLASS CHARACTERISTICS This is a single position specialist classification responsible for providing professional -level support to the Public Affairs Manager in the development, planning, and implementation of media relations activities, projects, and programs. Incumbents require specialized media production skills, as well as competence in coordinating assigned projects and programs with that of other departments, divisions, and outside agencies. Successful performance of the work requires the frequent use of tact, discretion, and independent judgment, knowledge of departmental and District activities, and extensive staff, public, and organizational contact. This class is distinguished between the Public Affairs Specialist in that the latter is responsible for developing and implementing a wide variety of public information and community outreach programs and special projects, while this class is responsible specifically for coordinating media relations programs and projects as they relate to District -wide activities. This class is further distinguished from Public Affairs Manager in that the latter has overall management responsibility for all public and media communication and outreach programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, mod j5, change; or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Plans and participates in the operations and activities of the District's media relations programs and special projects, including building and maintaining media contacts, and developing informational materials (e.g., press releases, fact sheets, backgrounders, and white papers) in order to provide well - designed and accessible information to the public. > Builds and maintains relationships with key local, state and national media contacts; responds to media inquiries and coordinates responses with other District staff as needed. ➢ Establishes and develops new avenues of communication with the media; develops methods, techniques, and materials to establish/maintain ongoing communication and cooperation with a wide variety of media outlets. Media Communication Specialist Page 2 of 4 > Promotes media coverage of the District, including giving interviews, providing information and images to reporters, and conducting tours of District facilities and open spaces for the media. ➢ Drafts correspondence and text for a variety of uses including press releases, features, op-eds, media alerts, presentations, FAQ's, backgrounders and calendar announcements, and other materials for the media; writes articles for various District publications; places articles and stories in print and electronic media. > Monitors and analyzes media coverage, including researching publicity and media opportunities to capitalize on relevant news items, correcting errors in media reports, and targeting a wider audience through ethnic media resources. ➢ Participates in the development and maintenance of the District's public image, including reviewing materials developed by other departments for distribution to the media. ➢ Participates in training District spokespersons and representatives on media relations and interaction. ➢ Evaluates effectiveness of public relations campaigns and proposes creative solutions to meet goals. > Coordinates press conferences and other special events related to media relations and public information. > Participates in various community outreach activities as needed to coordinate media coverage and provide support to District staff on media relations issues; represents District at fairs and other events in support of other public affairs staff. > Reviews and provides guidance on the look and content of the District website's "News" page. ➢ Serves as a liaison to the media and the public, including partnering on special projects related to public relations and speaking at various public media events and industry association meetings. > Serves as project manager for special projects as assigned; prepares staff reports, memos, and presentations for Public Affairs Manager and Board review. > Provides input on the preparation and administration of the budgets for assigned projects and programs; forecasts additional funds needed for materials and supplies. > Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of media relations; researches emerging trends and activities, and their applicability to District needs. > Monitors changes in laws, regulations and technology that may affect departmental operations; implements policy and procedural changes as required. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Principles and practices of media relations program goal setting, development, implementation, and evaluation. > Practices of researching program issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. ➢ Principles, practices, and techniques used in the conduct of effective media relations and publicity programs in a public agency. > Principles and applications of a variety of media communications, including press releases, features, op-eds, media alerts, presentations, FAQ's, backgrounders, and calendar announcements. > Media writing and pitching techniques used in initiating and maintaining media relationships, methods and techniques of writing and editing for public information purposes. > Methods and techniques of public speaking. ➢ Recent and on -going developments, current literature, and sources of information related to public relations. ➢ Basic principles of supervision and training. ➢ Basic principles and practices of budget development, administration, and accountability. > Applicable Federal and State laws, District regulations, codes, policies, and procedures. Media Communication Specialist Page 3 of 4 ➢ Record keeping principles and procedures. ➢ Modern office practices, methods, and computer equipment. ➢ Computer applications related to the work. > English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and various media. > Tecluuques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: > Plan, research, organize, coordinate, and implement a variety of media relations activities and programs. ➢ Identify and implement effective course of action to complete assigned work. ➢ Interpret, apply, and explain complex laws, codes, regulations, and ordinances. > Develop effective media relations strategies and campaigns; establish and maintain relationships with diverse groups of different media outlets, including multi -ethnic media sources; print, electronic, and television; and those that are local, state, and national. ➢ Draft press releases, features, op-eds, and other media correspondence, and pitch them to the appropriate media outlets. ➢ Recognize, and adapt to different audiences, their needs and potential reactions to communications. ➢ Effectively represent the District in meetings with the media as well as the general public, community groups, organizations, other governmental agencies, and professional, regulatory, and legislative organizations. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Research, develop, write, and deliver accurate and effective communications. > Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines. ➢ Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited college or university with major coursework in marketing, journalism, public relations, or a related field and three (3) years of increasingly responsible experience in developing, coordinating and implementing effective media relations programs. Licenses and Certifications: > Possession of a valid California Driver's License. Media Communication Specialist Page 4 of 4 PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen, including colored marketing material and web content; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas is often required. Finger dexterity is needed to frequently access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, or road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District OPEN SPACE TECHNICIAN DEFINITION Under general supervision, performs a variety of semi -skilled and skilled work in the construction, modification, maintenance, restoration, and repair of District land and facilities, including trail construction and maintenance, resource management tasks, and general building and field maintenance; uses and operates a variety of manual and power tools and equipment; responds to requests and inquiries from the public and provides visitor information as necessary; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from a Maintenance, Construction, and Resource Supervisor. Exercises no direct supervision over staff. May provide technical and functional direction to assigned seasonal staff and/or volunteers. CLASS CHARACTERISTICS This is the full joumey-level class in the Open Space Technician series that performs the full range of duties required to ensure that District land and facilities are maintained in a safe and effective working condition and provide the highest level of safety for public and staff use. Positions perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Incumbents receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the department. This class is distinguished from Lead Open Space Technician in that the latter is responsible for technical and functional supervision of lower -level staff and is capable of performing the most complex duties assigned. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Performs a variety of semi -skilled and skilled construction, maintenance, restoration, and repair activities of District properties and related facilities to ensure safe and efficient access for the public and staff. ➢ Performs trail and road maintenance and construction duties, including trail brushing, clearing downed trees, erosion control, and tread restoration; maintains and constructs drainage systems, trail bridges, culverts, fences, and gates. ➢ Performs resource management tasks, including identifying, removing, and spraying non-native invasive plants, pest control, identifying habitat concerns, and participating in data collection projects as assigned; provides information to resource management staff as needed. ➢ Performs facilities and structure construction and maintenance, including semi -skilled and skilled carpentry, painting, electrical, and plumbing tasks, general custodial duties, and water system installation and maintenance. ➢ Participates in construction and maintenance project coordination duties, including evaluating project sites, developing materials lists, calculating measurements, reading and interpreting technical specifications and plans, and recommending and implementing changes as needed. Open Space Technician Page 3 of 4 > Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. > Safely and effectively use and operate hand tools, mechanical equipment, power tools, and light equipment required for the work; perform routine equipment maintenance. > Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics. > Learn local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration. > Learn District land and boundaries. > Maintain accurate logs, records, and basic written reports of work performed. > Understand and follow oral and written instructions. ➢ Make accurate arithmetic calculations. > Operate modern office equipment including computer equipment and software. ➢ Organize own work, set priorities, and meet critical time deadlines. > Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (121') grade supplemented by college -level coursework in park maintenance, resource management, or a related field and one (1) year of experience in construction, maintenance, and/or repair of parks, open spaces, and/or related facilities. Licenses and Certifications: ➢ Possession of a valid California Driver's License. > Possession of, or ability to obtain, Standard First Aid and Cardiopulmonary Resuscitation (CPR) certification within six (6) months of employment. PHYSICAL DEMANDS Must possessmobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work around machines, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various District sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift and carry materials and objects weighing up to 60 pounds and must possess the ability to push and pull objects weighing up to 100 pounds, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and poison oak. May involve exposure to wild, and/or dangerous Open Space Technician Page 4 of 4 animals. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. Must wear prescribed District uniform and adhere to strict safety procedures and work habits. Depending on the exposure, employee is required to wear head, hearing, eye, foot, face, hand, and full protection equipment. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District OPERATIONS MANAGER DEFINITION Under administrative direction, plans, organizes, manages, and oversees all functions and activities of the Operations Department, including ranger patrol and enforcement activities, construction, modification, maintenance, and repair of District lands and facilities, and resources management; coordinates assigned activities with and fosters cooperative working relationships among other District departments, officials, outside agencies, and the public; provides highly responsible and complex professional assistance to the General Manager in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the General Manager. The work provides for a wide variety of independent decision -making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of management and supervision. CLASS CHARACTERISTICS This is a Department Manager classification that oversees, directs, and participates in all activities of the Operations Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. This class provides assistance to the General Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, District functions and activities, including the role of the Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering District's mission, goals, and objectives within general policy guidelines. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Assumes full management responsibility for all Operations Department programs, projects, services, and activities; serves as Chief Law Enforcement Officer, Fire Suppression and Prevention Officer, Medical Services Officer, and Search and Rescue Officer for the District. ➢ Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffmg levels. > Manages and participates in the development and administration of the department's annual budget; directs the forecast of additional funds needed for staffing, consultants, contractors, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. Operations Manager Page 2 of 5 > Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; initiates and manages internal investigations; responds to staff questions and concerns. > Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. ➢ Evaluates the need for and develops, plans, and schedules for long-term operations, construction, and maintenance programs; organizes available resources for the maintenance, improvement, and repair of District land, facilities, and equipment; compiles estimates, contract provisions, and specifications. ➢ Reviews the designs, materials, and processes proposed in connection with new construction or major repairs for District land, facilities, and improvements; prepares and/or reviews policies for Board of Director consideration. ➢ Confers with planners, consultants, and outside agencies, neighborhood and community groups, and the general public in acquiring information and coordination of encroachment, capital improvement projects, and related matters; provides information regarding these matters. ➢ Negotiates and administers mutual aid, radio dispatching, and communications agreements with outside agencies and organizations; meets with agencies to ensure contract provisions and service levels are met. > Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine District needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. > Represents the department to other District departments, Board of Directors, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. ➢ Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. ➢ Participates in and makes presentations to the Board of Directors and a wide variety of committees, boards, and commissions. ➢ Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of patrol and enforcement, construction and maintenance of open space preserves, land, structures, and related facilities, resource management, and other services as they relate to the areas of assignment. ➢ Maintains and directs the maintenance of working and official departmental files. ➢ Monitors changes in laws, regulations, and technology that may affect District or departmental operations; implements policy and procedural changes as required. ➢ Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the General Manager. > Assists in the negotiation and implementation of union contracts; chairs meeting and conference sessions to discuss draft procedures documents and solve problems; analyzes union proposals and makes appropriate recommendations. ➢ Maintains effective press and media relations; responds to difficult and sensitive public inquiries and complaints; recommends resolutions and alternative recommendations. > Participates as a member of the management team; works cooperatively to address District issues, ensures overall health of the organization, fosters good communications between program staff, and provides consistent and professional management. > Performs other duties as assigned. Operations Manager Page 3 of 5 QUALIFICATIONS Knowledge of: > Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. A. Public agency budget development, contract administration, District -wide administrative practices, and general principles of risk management related to the functions of the assigned area. > Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs. > Principles and practices of public land management, open space and preserve maintenance, resource management, and operations program development and management and long-term construction and maintenance planning and budgeting. ➢ Principles, practices, and procedures of park law enforcement, fire suppression and prevention, emergency medical response, and search and rescue. ➢ Local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration and District lands and boundaries. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned arca of responsibility. ➢ Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. ➢ Record keeping principles and procedures. > Modern office practices, methods, and computer equipment and applications related to the work. > English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Develop and implement goals, objectives, policies, procedures, work standards, and intemal controls for the department and assigned program areas. ➢ Provide administrative and professional leadership and direction for the department and the District. ➢ Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. ➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. A. Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. ➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures. > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of operations programs and administrative activities. ➢ Conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Operations Manager Page 4 of 5 ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modem office equipment including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qual ing. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in park administration, resource management, law enforcement, natural sciences, or a related field and five (5) years of management experience in the protection, operation, or maintenance of parks, open space, forests, or public recreation areas and/or related facilities. Licenses and Certifications: ➢ Possession of a valid California Driver's License. ➢ Possession of, or ability to obtain, a valid Professional Rescuer Cardiopulmonary Resuscitation (CPR) certification. ➢ Possession of, or ability to obtain, a valid Emergency Response certification. ➢ Possession of a valid California Penal Code 832 certificate, for appointment as a peace officer. ➢ Possession of, or ability to obtain, a District approved Law Enforcement Training certificate. ➢ Possession of, or ability to obtain, a District approved Fire Suppression Training certificate. ➢ Possession of, or ability to obtain, the level of certification in the Incident Command System courses as specified under the National Incident Management System (NIMS). PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may be exposed to blood and body fluids when rendering emergency response and CPR. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Operations Manager Page 5 of 5 EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District PLANNER I DEFINITION Under direct supervision, performs various professional field and office planning work related to open space, natural resource, and/or capital improvement planning, including conducting studies and field observations to assess the status of District open spaces and related natural resources, conducting literature searches and analysis of land use, and natural and cultural resource issues; provides project management and administration on a variety of projects including capital improvement, natural resource restoration, or other related site planning; provides professional advice and assistance to other District staff; organizations, governmental and regulatory agencies, and the public on site planning, development, and environmental review; performs a variety of studies and prepares and presents staff reports; and performs related work as required. SUPERVISION RECEIVED ANI) EXERCISED Receives direct supervision from the Planner II. Exercises no direct supervision over staff. May exercise technical and functional direction over and provide training to lower -level staff, intems, and/or volunteers. CLASS CHARAC."i'ERISTICS This is the first experienced -level class in the professional planning series. Incumbents with basic planning experience perform professional and technical planning work in open space, natural resource, and/or capital improvement planning activities. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level usually perform most of the duties required of the positions at the Planner II level, but are not expected to function at the same skill level, usually exercise less independent discretion and judgment in matters related to work procedures and methods, and do not have full supervisory responsibility over lower level staff. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. For all assignments: ➢ Reviews routine to complex planning projects, which may include land use, management, policy, natural resources, regional, site and long range, and capital improvement planning, design and implementation. > Reviews plans and project documentation for completeness and compliance with relevant codes and regulations; provides interpretations of the California Environmental Quality Act (CEQA) and local environmental and historic preservation guidelines; identifies corrective actions to be taken by owners; recommends improvement and rehabilitation programs. > Manages assigned projects and tasks; prepares scopes, schedules and budgets; monitors and approves expenditures; coordinates with participants and stakeholders; recommends adjustments as necessary. Planner I Page 2 of 4 ➢ Researches and compiles information for the preparation of use and management plans for District preserves and other planning activities; conducts or directs field or background research; meets with field staff, agency personnel, members of the public and neighbors to solicit input and identify problems and opportunities; plans and conducts public workshops and resolves issues. > Develops consultant requests for proposal, advertising, and bid processes for professional and/or construction services; evaluates proposals and recommends project award; administers contracts after award. ➢ Develops, administers, and monitors planning and engineering consultant contracts; directs contractor work in the field; reviews contractor and consultant work to authorize payment. ➢ Participates in the preparation and development of grant applications; administers grants and monitors budgets; serves as liaison with government officials; prepares necessary reports. A Prepares staff reports for land acquisitions, use, and management amendments, construction projects, contract solicitation and authorization, permits and licenses and grant proposals. > Reviews development proposals of private lands adjacent to open space preserves; assists in preparing recommendations to permitting agencies or land owners to minimize impact on the District. > Prepares or assists in preparing and reviewing environmental impact reports; prepares written initial studies, negative declarations, and staff reports related to development projects or District projects. A. Compiles information for a variety of studies and reports; researches and reviews previous entitlements and records; develops recommendations and prepares written reports on various planning matters. > Utilizes computer -based or other systems such as GIS or GPS for management and analysis of data regarding District lands, facilities, natural resources and activities. ➢ Coordinates production of maps, graphics, charts, public notices and other supporting information for assigned projects and planning activities including those for presentations, meetings, reports and studies. ➢ Prepares and presents staff reports for the Planning Manager, General Manager, Board of Directors, and various other committees and advisory boards as directed; prepares research, reports, and maps, and conducts briefings and meetings. > Confers with and advises architects, builders, attorneys, contractors, engineers, and the general public regarding District development policies and standards; provides and clarifies information relative to land use, environmental compliance, capital improvement, and other issues. ➢ Attends meetings, conferences, workshops, and training sessions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of planning and other types of public services as they relate to the area of assignment. > Performs other duties as assigned. When assigned to the Resource Planning function: > Performs work, including research and the gathering of scientific information, focused on the protection and restoration of natural , historical, and cultural resources on District properties, as well as the containment and elimination of hazardous waste. ➢ Assists in the analysis of environmental impacts of projects and recreational use on District lands; assist in the development and implementation of resource management restoration plans for specific areas and preserves. When assigned to the Capital Improvement function: > Participates in the development, implementation and completion of capital improvement projects related to new trails, parking lots, buildings, or facilities. ➢ Prepares and implements site improvement and repair plans; prepares studies and designs, evaluates alternatives; obtains necessary permits; prepares project budget estimates and schedules; reviews bids and selects consultants and contractors. Planner I Page 3 of 4 QUALIFICATIONS Knowledge of: ➢ Modern principles and practices of one or more of the following disciplines: urban and regional planning, land use management, cultural resource management, and historic preservation, environmental planning and program management, biology, geology, earth sciences, ecology, wildlife and vegetation management. ➢ Practices of researching planning and land use issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. > Basic flora, fauna, geological, aquatic and archaeological resources of California, specifically those found on District preserves. ➢ Basic methods and techniques of resource protection and restoration. ➢ Basic methods and techniques of research, analysis, and report preparation. A. Procedures used in conducting and documenting field observations. General concepts of architecture, landscaping, grading, drainage, traffic and transportation engineering as they relate to the process of urban planning. ➢ Use of geographic information systems (GIS) and global positioning systems (GPS). A. Basic principles of project budget preparation and control. ➢ Principles and practices of resource management and site planning. ➢ Operational characteristics, services, and activities of a comprehensive planning program. ➢ Applicable Federal, State, and local laws, codes, and requirements and related reports. ➢ Project management and contract administration principles and techniques. > Researching and reporting methods, techniques, and procedures. ➢ Recent developments, current literature, and sources of information related to planning, zoning, and environmental review. ➢ Modern office methods, practices, procedures, and equipment, including computer hardware and software necessary for graphic presentation, mapping, and database management. ➢ Principles of advanced mathematics and their application to planning work. > Methods and techniques of effective technical report preparation and presentation. > English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for effectively representing the District in contacts with governmental agencies, community groups, various business, professional, educational and regulatory organizations, and with property owners, developers, contractors, and the public. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and District staff. Ability to: ➢ Interpret planning programs to the general public; identify and respond to issues and concerns of the public, other District staff, and other boards and commissions. > Prepare basic capital improvement cost estimates. > Read and interpret maps, blue prints, construction plans, documents and specifications, property descriptions and title reports. > Read plans and specifications and make effective site visits. ➢ Assess, monitor, and report environmental impact on and of various District programs and services. > Analyze site design, terrain constraints, land use compatibility, utilities, and other urban services. ➢ Conduct routine research projects, evaluate alternatives, and make sound recommendations. ➢ Read, interpret, apply, and explain technical written material and complex Federal, State, and local policies, procedures, laws, regulations, ordinances, and District planning policies and procedures. > Read and understand technical drawings and specifications. ➢ Perform mathematical and planning computations with precision. A. Effectively represent the department and the District in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals. Planner I Page 4 of 4 > Coordinate assigned activities with other District departments and agencies as required. > Direct the work of contract consultants. > Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, and other written materials. > Make sound, independent decisions within established policy and procedural guidelines. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modem office equipment including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in urban planning, community development, environmental sciences, or a related field, and one (1) year of increasingly responsible experience in urban or open space planning preferably on projects related to those found at the District. Licenses and Certifications: > Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect District development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points; to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is partially a sedentary office and partially a field classification. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, or road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsuta Regional Open Space District PLANNER H DEFINITION Under general direction, performs complex professional level planning duties, including designing and implementing capital improvement and natural resource preservation and protection projects, and preparing land use and management plans for new and existing open space preserves; assists in the development and review of land use policies; coordinates planning efforts among other District staff and outside consultants, contractors and regulatory agencies; provides professional advice and assistance to other District staff organizations, governmental and regulatory agencies, and the public on site planning, development, and environmental review; performs a variety of studies and prepares and presents staff reports; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned management and/or supervisory staff. Exercises direct supervision over assigned staff, interns, and/or volunteers. CLASS CHARACTERISTICS This is the fully experienced -level class in the professional planning series. Incumbents are expected to perform the full range of professional and technical planning work in all of the following areas: capital improvement, open space, land use, and natural resource protection planning activities, and daily departmental operations, in addition to providing project management and administration. Positions at this level are distinguished from the Planner I level by conducting more complex projects, working independently and exercising greater judgment and initiative, and providing direct supervision to lower - level staff. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and arc fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Planner in that the latter is the highest -level class in the professional planning series and is responsible for organizing, assigning, and reviewing the work of departmental and/or contract staff involved in a major area of the Planning Department, in addition to performing the more complex planning and project management activities. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. For all assignments: > Manages, directs, and participates in highly complex and specialized planning projects and activities in the areas of Regional Redevelopment Plans, project specific plan updates and amendments, and other projects as assigned; designs and conducts studies to develop policies, plans, and codes; conducts field inspections of assigned planning and development projects to ensure compliance with Federal, State, and local laws, rules, and regulations, including the California Environmental Quality Act (CEQA), design specifications, and local guidelines and procedures. > Develops and standardizes procedures and methods to improve the efficiency and effectiveness of assigned services, projects, and activities; identifies opportunities for improvement and recommends to Agency management staff. Planner II Page 2 of 5 ➢ Coordinates the work of an assigned functional area, including capital improvement and long-range planning, land acquisition, use, and management studies, historical and natural resource preservation, and other specialized studies as assigned. A Participates in the preparation of project implementation budgets, and monitors project expense budgets and approves/processes project expenditures. > Researches and compiles information for the preparation of use and management plans for District preserves and other planning activities; conducts or directs field or background research; meets with field staff, agency personnel, members of the public, and neighbors to solicit input and identify problems and opportunities; plans and conducts public workshops and resolves issues. A Evaluates the conclusions of initial studies, mitigated negative declarations, environmental impact reports, and uses the evaluation to formulate a recommendation on projects; monitors project compliance with environmental document mitigation measures and conditions of approval. ➢ Conducts and supervises planning studies in the community; gathers data for implementing or evaluating current and advance planning projects; makes recommendations. ➢ Provides input to operations and other District staff regarding policy documents that affect District wide programs and projects. ➢ Serves as source of information for developers, engineers, property owners, and contractors regarding land use applications and general municipal planning programs, projects, and functions; represents the department and Agency to outside agencies, public and private groups, and the general public; facilitates community participation through a continual dialogue with residents on major projects. ➢ Develops consultant requests for proposal, advertising, and bid processes for professional and/or construction services; evaluates proposals and recommends project award; administers contracts after award. ➢ Negotiates, administers, and manages contracts for services; reviews documents, reports, and other work products prepared by consultants and provides feedback and corrections; reviews and oversees consultant invoices and progress payments. > Oversees and administers various grants related to the area of assignment; prepares grant applications; prepares and submits invoices for grant reimbursement. A Develops land acquisition strategies and terms for complex acquisition projects; negotiates planning issues with property owners. ➢ Prepares and presents staff reports for land acquisitions, use and management amendments, construction projects, contract solicitation and authorization, permits and licenses and grant proposals. ➢ Provides highly complex staff assistance to assigned management and supervisory staff; develops and reviews staff reports related to assigned activities, projects, and services; under direction, presents reports to and advises the Planning Manager, General Manager, Board of Directors, and other commissions, committees, and boards related to a wide variety of planning matters. ➢ Represents the District to outside agencies, before the City or County Planning Commission and Council or Board; conducts presentations regarding District planning issues. ➢ Prepares and coordinates the preparation of written materials and graphics required in survey and planning work for assigned projects; assumes responsibility for drafting and assembling development plans for projects. ➢ Attends and participates in professional group meetings; stays abreast of new trends and innovations in open space and preserve and related services; researches emerging products and enhancements and their applicability to District needs. ➢ Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. ➢ Receives, investigates, and responds to problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. ➢ Performs other duties as assigned. Planner II Page 3 of 5 When assigned to the Resource Planning function: ➢ Performs work, including research and the gathering of scientific information, focused on the protection and restoration of natural , historical, and cultural resources on District properties, as well as the containment and elimination of hazardous waste. •➢ Develops and maintains resource inventories of District lands; oversee the collection of field -based data by staff and consultants; work with the GIS Coordinator to populate the GIS with data related to the distribution, abundance and habitat conditions for listed species. ➢ Assists in the analysis of environmental impacts of projects and recreational use on District lands; assist in the development and implementation of resource management restoration plans for specific areas and preserves. When assigned to the Capital Improvement function: ➢ Participates in the development, implementation and completion of capital improvement projects related to new trails, parking lots, buildings, or facilities. > Prepares and implements site improvement and repair plans; prepares studies and designs, evaluates alternatives; obtains necessary permits; prepares project budget estimates and schedules; reviews bids and selects consultants and contractors. QUALIFICATIONS Knowledge of: > Project and program management principles and practices, including goal setting, work plan development, implementation, and evaluation. > Applicable Federal, State, and local laws, codes, and regulations concerning the operation of the assigned function. > Modern principles and practices, technical and legal issues of urban and regional planning, land use management and acquisition, cultural and historical planning, environmental planning and program management, biology, geology, earth sciences, ecology, wildlife, and vegetation management. ➢ Operational characteristics, services, and activities of a comprehensive planning program. > Basic principles and practices of budget development and administration. > Basic principles and practices of employee supervision, including work planning, assignment, and the training of staff in work procedures. ➢ Principles and practices of contract negotiation and administration. ➢ Practices of researching planning and land use issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. > Principles of mathematics and geometry and their application to planning work. > Methods and techniques of effective technical report preparation and presentation. > Recent developments, current literature, and sources of information related to planning, zoning, and environmental review. > Modern office methods, practices, procedures, and equipment, including computer hardware and software necessary for graphic presentation, mapping, and database management. > Principles of advanced mathematics and their application to planning work. ➢ Methods and techniques of effective technical report preparation and presentation. ➢ English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for effectively representing the District in contacts with governmental agencies, community groups, various business, professional, educational and regulatory organizations, and with property owners, developers, contractors, and the public. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and District staff. Planner II Page 4 of 5 Ability to: > Administer complex, technical, and sensitive planning, development, and related programs in an independent and cooperative manner. ➢ Recommend and implement goals, objectives, and practices for providing effective and efficient services. ➢ Evaluate and develop improvements in operations, procedures, policies, or methods. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. > Interpret and explain planning projects and programs to the general public; identify and respond to issues and concerns of the public, District staff, Board of Directors, and other boards and commissions. ➢ Assess, monitor, and report environmental impact on and of various District programs and services. ➢ Conduct complex research projects, evaluate alternatives, and make sound recommendations. > Read, interpret, apply, and explain technical written material and complex Federal, State, and local policies, procedures, laws, regulations, ordinances, and District planning policies and procedures. > Effectively represent the department and the District in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals. ➢ Coordinate assigned activities with other District departments and agencies as required. ➢ Direct the work of contract consultants. ➢ Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, and other written materials. > Establish and maintain a variety of filing, record -keeping, and tracking systems. ➢ Read and understand technical drawings and specifications. > Perform mathematical and planning computations with precision. > Make sound, independent decisions within established policy and procedural guidelines. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modern office equipment including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualfing. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in urban or regional planning, environmental design, landscape architecture, architecture, natural resource management, or a related field, and three (3) years of increasingly responsible experience in planning project management preferably in parks, open space, or related field, including at least one (1) year of supervisory and administrative responsibility. A Master's Degree is desirable. Licenses and Certifications: > Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect District development sites, including traversing uneven terrain, climbing ladders, Planner II Page 5 of 5 stairs, and other temporary or construction access points; to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is partially a sedentary office and partially a field classification and standing in and walking between work areas and development sites is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, or road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsuta Regional Open Space District PLANNING MANAGER DEFINITION Under administrative direction, plans, organizes, manages, and oversees all functions and activities of the Planning Department, including land use and management policy and program development, geographic information systems, preserve and regional planning, natural resources planning, and site development and open space management; coordinates assigned activities with and fosters cooperative working relationships among other District departments, officials, outside agencies, and the public; provides highly responsible and complex professional assistance to the General Manager in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the General Manager. The work provides for a wide variety of independent decision -making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of management and supervision. CLASS CHARACTERISTICS This is a Department Manager classification that oversees, directs, and participates in all activities of the Planning Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. This class provides assistance to the General Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, District functions and activities, including the role of the Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering District's mission, goals, and objectives within general policy guidelines. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Assumes full management responsibility for all Planning Department programs, projects, services, and activities. > Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels. > Manages the development and administration of the department's annual budget; directs the forecast of additional funds needed for staffing, consultants, contractors, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. Planning Manager Page 2 of 4 > Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; initiates and manages internal investigations; responds to staff questions and concerns. ➢ Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work; support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. > Evaluates the need for and develops, pIans, and schedules for long-term planning and land use projects and programs; organizes available resources for the use and development of District land; reviews estimates, contract provisions, and specifications. > Meets with property owners, contractors, and other agencies to discuss merits and concerns of District project proposals; provides outside developers, contractors, and various parties with guidance on how proposed projects may affect District interests and how to proceed within set laws, regulations, policies and procedures. ➢ Confers with operations staff, consultants, and outside agencies, neighborhood and community groups, and the general public in acquiring information and coordination of environmental compliance, land use, and other open space planning projects and programs, and related matters; provides information regarding these matters. > Prepares long-range studies in support of District acquisitions, for new improvements, and short term/long term fiscal analysis; oversees feasibility studies for new sites or repair of facilities; oversees the preparation of site, preserve, and regional plans for use, improvement and management. > Provides assistance with legal issues concerning land use and management; obtains permits for District projects from regulatory agencies as required. > Reviews and directs grant application submittals for habitat enhancement and site development projects; supervises and administers site development grant projects; addresses grant issues. D. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine District needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. ➢ Represents the department to other District departments, the Board of Directors, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. ➢ Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. > Participates in and makes presentations to the Board of Directors and a wide variety of committees, boards, and commissions. > Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of long-range and environmental planning, land use management, and other services as they relate to the areas of assignment. ➢ Directs the maintenance of working and official departmental files. ➢ Monitors changes in laws, regulations, and technology that may affect District or departmental operations; implements policy and procedural changes as required. ➢ Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the General Manager. > Maintain effective press and media relations; responds to difficult and sensitive public inquiries and complaints; recommends resolutions and alternative recommendations. ➢ Participates as a member of the management team; works cooperatively to address District issues, ensures overall health of the organization, fosters good communications between program staff, and provides consistent and professional management. Planning Manager Page 3 of 4 ➢ Performs other duties as assigned. OUALIFICATIONS Knowledge of: ➢ Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. ➢ Public agency budget development, contract administration, District -wide administrative practices, and general principles of risk management related to the functions of the assigned area. ➢ Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs. > Theories, principles, and contents of land use, zoning, subdivision, and urban planning regulations, natural resource protection, long-term planning and budgeting, and environmental laws. ➢ Principles and techniques of conducting site planning, architectural review, subdivision design, land use, and other analytical studies, evaluating alternatives, and making sound recommendations. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. D Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. > Record keeping principles and procedures. > Modern office practices, methods, and computer equipment and applications related to the work. > English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. ➢ Provide administrative and professional leadership and direction for the department and the District. ➢ Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. ➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. > Negotiate sensitive land use issues with property owners and governmental representatives. > Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. ➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures. > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. > Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of operations programs and administrative activities. ➢ Conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. > Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Planning Manager Page 4 of 4 ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. A. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines. A Operate modem office equipment including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is quai ng. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in urban or regional planning, landscape architecture, architecture, natural resource management, environmental planning, or a related field and five (5) years of management and administrative level planning and land use experience, preferably in parks, open space or a related field. Master's degree in a related field is highly desirable. Licenses and Certifications: > Possession of a valid California Driver's License. A Possession of, or ability to obtain, a valid State of California Landscape Architect license is highly desirable. ➢ Possession of, or ability to obtain, valid membership in the American Institute of Certified Planners is desirable. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. El.FECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District PLANNING TECHNICIAN DEFINITION Under direct supervision, performs technical work in support of the District's open space planning, natural resource planning, and land acquisition activities, including researching and compiling project information, conducting field surveys and acquiring measurements; performs technical Geographic Information System (GIS) administration, including meeting with department personnel to discuss GIS product requests, such as maps and reports, analyzing requests, generating requested products, and maintaining data regarding District land and facilities; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from the Geographic Information Systems (GIS) Administrator. May receive technical and functional direction from a Planner II or Senior Planner on assigned planning projects. Exercises no direct supervision over staff. May provide technical and functional training and direction to interns. CLASS CHARACTERISTICS This is an experienced -level paraprofessional class in the Planning Department responsible for performing the full range of technical work in open space planning, natural resource planning, land acquisition activities, and GIS administration, in addition to performing a variety of record -keeping, research, and technical support activities. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the professional planner series in that the latter is a professional level requiring completion of a four-year degree and is responsible for working independently on individually assigned complex planning and capital improvement projects EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Provides graphic support for District departments and programs including the development of maps, charts, displays, presentations, graphics, brochures, and drawings; prepares materials for grant applications. > Prepares, modifies, and updates District base, property, acquisition, site maps, and brochures using GIS software and other digital media; prepares and updates District wall and patrol and trail maps to show current ownership and facilities. > Maintains and updates GIS data on trails, facilities, and other District open spaces and sites; works with contractors and consultants on the development of GIS maps and graphics as needed. ➢ Develops and maintains a variety of maps from a variety of sources; explains technical information to non -technical end users, including assisting them in accessing and interpreting GIS information; trains end users on the use and functionality of the GIS system. > Acts as point of contact for the day-to-day operations of the GIS program; troubleshoots system problems; responds to and resolves inquiries and complaints and escalates problems or issues to GIS Administrator as needed. Planning Technician Page 2 of 4 > Researches, analyzes, and interprets environmental and land use data and trends; prepares written reports on various planning matters and elements of the general plan. > Assists with large scale planning and capital improvement projects; helps obtain permits; conducts research, prepares graphics and site plans, drafts reports and documentation, and assists with developing and tracking budgets. > Reviews and comments on development proposals of private lands adjacent to preserves and plans that affect District open spaces. > Collects infrastructure data using Global Positioning System (GPS) equipment and software; imports GPS data into existing database using GIS and GPS software. > Performs technical aspects of the signage program; serves on District sign committee; prepares or modifies field signs; prepares artwork; conducts field research; improves and maintains District sign manual and sign inventory; researches appropriate location; coordinates with field staff regarding installation; places orders with vendors. > Drafts and maintains an inventory of design specifications for District facilities including bulletin boards, kiosks, benches and fences. ➢ Participates in the development of consultant requests for proposals, advertising, and bid processes for professional services; evaluates proposals and recommends project award; assists in the administration of contracts after award; monitors project budgets as assigned. ➢ Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of open space and park planning and GIS administration. > Assists in the purchase and maintenance of equipment and supplies used in the production of maps and graphics. > Participates in conducting outside project reviews to identify potential issues or development proposals that may impact District interests and goals; prepares comment letters for review by a more senior level planner or the Planning Manager, as appropriate. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Technology, hardware and software, and current applications related to GIS systems, including database management, mapping and report generation, and desktop publishing systems. ➢ Basic principles and practices of urban, regional, environmental, and open space planning. > Basic site planning and architectural design principles. > Basic concepts of architecture, landscaping, ecology, and engineering as they relate to assigned projects. > Applicable Federal, State, and local laws, codes, and requirements and related reports. ➢ Researching and reporting methods, techniques, and procedures. > Recent developments, current literature, and sources of information related to planning, land use, and environmental review. > Principles of advanced mathematics and their application to planning work. > Methods and techniques of effective technical report preparation and presentation. > Recent and on -going developments, current literature, and sources of information related to open space protection and management. > Record keeping principles and procedures. > Modern office practices, methods, and computer equipment and applications related to the work, including the ArcGIS software. ➢ English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Planning Technician Page 3 of 4 Ability to: ➢ Prepare a variety of plans, specifications, maps, graphic materials, and technical planning reports. ➢ Modify topographic maps, improvement plans, and illustrative graphics using GIS software. ➢ Perform responsible technical planning support work with accuracy, speed, and minimal supervision. > Interpret planning programs to other District staff and consultants; identify and respond to issues and concerns of the public. ➢ Conduct routine research projects, evaluate alternatives, and make sound recommendations. ➢ Read, interpret, apply, and explain technical written material and Federal, State, and local policies, procedures, laws, regulations, ordinances, and District planning policies and procedures. > Read and understand technical drawings and specifications and make site visits. ➢ Perform mathematical and planning computations with precision. ➢ Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, and other written. materials. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Make sound decisions within established policy and procedural guidelines. > Organize own work, set priorities, and meet critical time deadlines. ➢ Operate modem office equipment including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to an Associate's degree from an accredited college with major coursework in planning, graphic design, landscape architecture, planning, resource management, or related field and six (6) months experience using GIS or at least one (1) year college -level GIS coursework. One year of responsible architectural, landscape or planning experience including computer graphics or design; experience with design, research and basic reports is desirable. Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect District development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points; to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is partially a sedentary office and partially a field classification and standing in and walking between work areas and development sites is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds. Planning Technician Page 4 of ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, or road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsuta Regional Open Space District PUBLIC AFFAIRS MANAGER DEFINITION Under administrative direction, plans, on ganizes, manages, and oversees all functions and activities of the Public Affairs Department, including public information, media relations, and community outreach, and design and development of the District's website; acts as a legislative liaison for the District, including working with legislators and lobbyists to obtain necessary resources for District projects and programs; coordinates activities with other District departments, officials, outside agencies, and the public; fosters cooperative working relationships among District departments, intergovernmental and regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the General Manager and executive management in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the General Manager. The work provides for a wide variety of independent decision -making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over professional, technical, and administrative support staff. CLASS CHARACTERISTICS This is a Department Manager classification that oversees, directs, and participates in all activities of the Public Affairs Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. This class provides assistance to the General Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, District functions and activities, including the role of the Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering District's mission, goals, and objectives within general policy guidelines. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Assumes full management responsibility for all Public Affairs Department programs, projects, services, and activities. > Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels. ➢ Manages and participates in the development and administration of the department's annual budget; directs the forecast of additional funds needed for staffing, consultants, contractors, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. Public Affairs Manager Page 2 of 4 > Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; initiates and manages internal investigations; responds to staff questions and concerns. ➢ Contributes to the overall qnality of the department's service by developing, reviewing, and implementing policies andprocedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. ➢ Evaluates the need for, develops, plans, and schedules long-term public and media relations and website development programs; compiles estimates, contract provisions, and specifications. > Represents the department to other District departments, elected officials, and outside agencies; conducts significant political and legislative outreach to obtain support and funding for programs; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. > Advises the General Manager on the formulation, strategic development, implementation, and evaluation of the District's communications, marketing, and community relations programs, projects, and activities. > Develops and manages the District's branding image, including review of materials developed by other departments for public distribution and marketing programs, projects, and issues of importance to the District. ➢ Oversees the District's media relations program; reviews and produces news releases; directs the creation of media opportunities; maintains personal contact with key media people; advises the General Manager and Board on media issues. ➢ Provides public affairs services to other District programs including grant application support, attendance and input at meetings, press releases, flyers, displays, mapping, media liaison, and workshop staffing. > Monitors changing legislation that may affect the District; prepares correspondence in support of or opposition to proposed legislation; meets and confers with legislators on pending legislation; coordinates legislative efforts with other agencies and District legislative advocate. > Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine District needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. > Represents the department to other District departrnents, Board of Directors, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. > Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. > Participates in and makes presentations to the Board of Directors and a wide variety of committees, boards, and commissions. > Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public information, media relations, and other services as they relate to the area of assignment. ➢ Maintains and directs the maintenance of working and official departmental files. ➢ Monitors changes in laws, regulations, and technology that may affect District or depaitinental operations; implements policy and procedural changes as required. > Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the General Manager. > Maintain effective press and media relations; responds to difficult and sensitive public inquiries and complaints; recommends resolutions and alternative recommendations. Public Affairs Manager Page 3 of 4 ➢ Participates as a member of the management team; works cooperatively to address District issues, ensures overall health of the organization, fosters good communications between program staff, and provides consistent and professional management. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. > Public agency budget development, contract administration, District -wide administrative practices, and general principles of risk management related to the functions of the assigned area. > Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs. > Principles and practices of public information, media relations, and community outreach project and program development, as well as legislative lobbying and liaising. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. > Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. > Record keeping principles and procedures. ➢ Modern office practices, methods, and computer equipment and applications related to the work. > English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. > Provide administrative and professional leadership and direction for the department and the District. > Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. > Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. ➢ Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. ➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures. > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. > Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of real property programs and administrative activities. > Effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. Public Affairs Manager Page 4 of 4 > Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines. > Operate modern office equipment including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in public relations, communications, business administration or a related field and five (5) years of management experience in public affairs, community outreach, or related area. Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District PUBLIC AFFAIRS PROGRAM COORDINATOR DEFINITION Under general direction, plans, designs, coordinates, and implements a wide variety of community outreach efforts; provides highly responsible program coordination, staff assistance and administrative support to the docent program; acts as a liaison for the District with civic and community groups, organizations, and other governmental agencies to elicit and coordinate community participation in District activities and programs; participates in and initiates the development and implementation of outreach processes, procedures, and programs; interacts frequently with the public and provides information or directs questions and requests to the appropriate staff; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Public Affairs Manager. Exercises no direct supervision of staff. May exercise technical and functional direction over lower -level staff, interns, and/or volunteers. CLASS CHARACTERISTICS This is a journey -level class that performs a wide variety of duties in the coordination of specific components of assigned public outreach and docent programs and processes and performs project support to Public Affairs staff as needed. Successful performance of the work requires the frequent use of tact, discretion, and independent judgment, knowledge of departmental and District activities, and extensive staff, public, and organizational contact. This class is distinguished from the Public Affairs Specialist in that the latter is a higher level classification that develops and implements a wide array of complex public affairs projects, programs, and special events, whereas this class coordinates, develops and implements community outreach programs and provides specialized support to the docent and other public affairs programs. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Performs and coordinates communication and public information activities to develop and maintain constructive relations between the District and its many contacts, including the media, community groups, and the public at large. ➢ Prepares a variety of informational materials for dissemination to the public and news media, including material for newsletters, proposals, descriptive documents, brochures and/or other information as needed. ➢ Administers the Outdoor Activity (OA) reservation process; monitors and responds to telephone and electronic reservation requests; responds to public inquiries; updates phone reservation message and status on District website; reviews and processes permits for accuracy; relays information to docents and field offices; distributes OA quarterly calendars and Nature Notes newsletter to field offices for preserve signboards; reviews online participant feedback forms and routes to appropriate District staff for follow-up as necessary. Public Affairs Program Coordinator Page 2 of 4 > Coordinates school field trip programs; maintains teacher database; creates and updates solicitation mailings, on-line registration form, and District webpage; receives teacher requests and process attendance selection lottery; process class confirmation forms, and send confirmation mailings; assigns leads and update docent date assignments; provides information to field offices. > Schedules the annual opening and field trips for the Daniels Nature Center, staffs the Nature Center as needed and serve as liaison for the Nature Center facility and operational needs. ➢ Provides highly complex technical and administrative support to the docent program, including ongoing docent recruitment activities within the community and local media outlets; assists in coordinating training materials and organizing meetings; collaborates on the preparation of quarterly docent program activities for publication; posts docent activities directly to District website; processes and provides calendars to field offices; and maintains up-to-date records of docent volunteer hours. ➢ Assists in researching, developing, writing, and designing brochures, flyers, signboard notices, and displays; researches and updates display materials to ensure accuracy with current District projects, programs, and goals. > Researches and writes a variety of articles and publications for District newsletter, website, and other areas. > Serves as the District liaison with the geocaching community, including receiving monthly provider class schedules, routing schedules to various departments for inclusion on calendars, offering opportunities for volunteer and staff training, reviewing reports from District contacts with geocaching community; and ensuring the monitoring of caches and compliance with District guidelines. > Oversees ongoing community outreach activities by researching and recommending participation at community outreach events; schedules approved activities with the proper organizations, coordinating materials, soliciting volunteers to staff booths, may attend events as necessary including set up and tear down of the booth, and evaluating the effectiveness/success of outreach efforts. > Coordinates special community outreach projects, such as leading on -site education and outreach programs, and after school programs with docents and liaisons. ➢ Develops and implements a variety of special and on -going projects, requiring direct interaction with legal, field staff, supervisors, public affairs staff, and volunteers to design, implement, and organize media outreach, contracts, and event and program activities. A Establishes and maintains open communication with program staff; coordinates activities and work cooperatively in a professional manner. ➢ Provides program development input for community and environmental education activities. > Organizes and attends community meetings of various types; responds to inquiries and concerns; provides input to project management regarding community attitudes and needs related to project activities. ➢ Attends meetings, conferences, workshops, and training sessions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public information, communication, and other types of services as they relate to the area of assignment. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Principles, methods, and practices applied in design and implementation of public relations and outreach programs. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Principles and applications of marketing communications. ➢ Basic principles and practices of graphic design and print production, including an understanding of Public Affairs Program Coordinator Page 3 of 4 design concepts and applications. ➢ Methods and techniques of public speaking. ➢ Recent and on -going developments, current literature, and sources of information related to public relations. > Research methods and analysis techniques. ➢ Record -keeping principles and procedures. ➢ Modem office practices, methods, and computer equipment and applications related to the work. ➢ English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for effectively representing the District in contacts with the media, other governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Understand, interpret, explain, and apply Federal, State, local, and District policies, laws, and regulations governing the District's projects and programs. > Effectively administer and coordinate a variety of projects and administrative tasks with attention to detail. ➢ Recommend, develop, implement, and coordinate a variety of specific community outreach programs. ➢ Identify and implement effective course of action to complete assigned work. ➢ Interpret, apply, and explain complex laws, codes, regulations, and ordinances. ➢ Effectively represent the District in meetings with the general public, community groups, organizations, other governmental agencies, and professional, regulatory, and legislative organizations. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Research, develop, write, and deliver accurate and effective communications. ➢ Make effective presentations before groups. ➢ Respond to the public with tact, diplomacy, and empathy while maintaining an objective perspective and evenhanded approach to problem identification and resolution. ➢ Interpret information and situations, exercise sound independent judgment, and make recommendations in accordance with applicable policies, regulations, and guidelines. ➢ Maintain accurate files and records. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qual ing. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12") grade supplemented by two (2) years of college -level coursework in business administration, public administration, marketing, communication, or environmental studies, or a closely related field, and two (2) years experience working with the public in Public Affairs Program Coordinator Page 4 of 4 community outreach or marketing activities, including the development and preparation of outreach materials, demonstrated project management skills, and/or demonstrated administrative and clerical skills. Licenses and Certifications: > Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen, including colored marketing material and web content; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas is often required. Finger dexterity is needed to frequently access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work primarily in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may be required to travel to District field sites where exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hav rds, vibration, and mechanical and/or electrical hazards are possible. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District PUBLIC AFFAIRS SPECIALIST DEFINITION Under general supervision, plans, develops, coordinates, and provides technical support for District public information and community outreach projects and programs, including creating and maintaining a high level of positive public awareness of the District through a variety of public information mechanisms; develops and coordinates a variety of special projects aimcd at providing information and assistance to the general public, community groups, organizations, local government agencies, partner agencies, and the media on District open spaces and related programs; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Public Affairs Manager. Exercises general supervision over assigned interns and volunteers, and may provide technical and functional direction to lower -level staff. CLASS CHARAC'1ERISTICS This is a single position specialist classification responsible for providing professional -level support to the Public Affairs Manager in a variety of areas, including assisting in the development, planning, implementation and evaluation of public affairs programs and projects. Incumbents require specialized public relations skills, as well as competence in coordinating assigned projects and_ programs with that of other departments and outside agencies. Successful performance of the work requires the frequent use of tact, discretion, and independent judgment, knowledge of departmental and District activities, and extensive staff, public, and organisational contact. This class is distinguished between the Media Communications Specialist in that the latter is responsible specifically for coordinating media relations programs and projects as they relate to District activities, while this class only interacts with the media as assigned or as it relates to assigned public information and community outreach programs. This class is further distinguished from Public Affairs Manager in that the latter has overall management responsibility for all public and media communication and outreach programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. A Plans and participates in the operations and activities of the District's public affairs programs and special projects, including the development, planning, and implementation of a variety of public information activities aimed at garnering public support and participation for District projects and programs. A Conducts various community outreach activities; represents District at fairs and other events. D Drafts correspondence and text for a variety of uses including memos, web pages, maps, and other materials; writes articles for various District publications; assumes major editorial responsibility for the District's quarterly newsletter. ➢ Plans and oversees development of paper and electronic publications and other outreach materials, including maps, brochures, newsletters, annual reports, and other promotional materials; serves as editor for paper/electronic publications. Public Affairs Specialist Page 2 of 4 ➢ Participates in the development and management of the District's branding and image, including review of materials developed by other departments for public distribution and marketing programs, projects, and issues of importance to the District. > Establishes and maintains liaison, communication, and cooperation with a wide range of citizen groups and individuals, organizations, associations, and appropriate governmental bodies to achieve District goals and objectives. ➢ Establishes and develops new avenues of communication within the general public and community groups; develops methods, techniques, and materials to establisb/maintain ongoing communication and cooperation with community organizations and associations served by the District. ➢ Reviews and provides guidance on the look and content of the District website. ➢ Coordinates large event production, including writing requests for proposal, identifying and selecting consultants, contractors and vendors, drafts and monitors contracts through completion. ➢ Tracks legislative issues as they relate to assigned public information projects and programs; provides Public Affairs Manager and the Board with updates. ➢ Serves as a liaison with other agencies, including partnering on special projects related to public relations and speaking at various community events and industry association meetings. ➢ Works with Volunteer and Docent Program Managers to augment publicity of volunteer and docent programs and activities. ➢ Implements public surveys and related reporting, recommends projects and programs based on analysis of survey results; responds to surveys and other detailed requests for information from other agencies and organizations. ➢ Serves as project manager for special projects as assigned; prepares staff reports, memos, and presentations for Public Affairs Manager and Board review. > Participates in the preparation and administration of the budgets for assigned projects and programs; forecasts additional funds needed for materials and supplies. ➢ Receives inquiries and provides information to the public regarding a wide variety of topics and successfully communicates with a variety of news media as they relate to assigned programs. > Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public information and community outreach; researches emerging products and enhancements and their applicability to District needs. ➢ Monitors changes in laws, regulations and technology that may affect departmental operations; implements policy and procedural changes as required. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Principles and practices of Public Affairs program goal setting, development, implementation, and evaluation. ➢ Practices of researching program issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. ➢ Principles, practices, and techniques used in the conduct of an effective public information and publicity program in a public agency. > Principles and applications of marketing communications. > Basic principles and practices of graphic design and print production, including an understanding of design concepts and applications. ➢ Methods and techniques of public speaking. > Recent and on -going developments, current literature, and sources of information related to public relations. > Basic principles of supervision and training. ➢ Basic principles and practices of budget development, administration, and accountability. Public Affairs Specialist Page 3 of 4 ➢ Applicable Federal and State laws, District regulations, codes, policies, and procedures. ➢ Record keeping principles and procedures. ➢ Modern office practices, methods, and computer equipment. ➢ Computer applications related to the work. ➢ English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and various media. ➢ Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: ➢ Plan, research, organize, coordinate, and implement a variety of public information, media, and legislative related activities and programs. ➢ Identify and implement effective course of action to complete assigned work. > Interpret, apply, and explain complex laws, codes, regulations, and ordinances. ➢ Effectively represent the District in meetings with the general public, community groups, organizations, other governmental agencies, and professional, regulatory, and legislative organizations. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. > Research, develop, write, and deliver accurate and effective communications. ➢ Develop effective public and community outreach strategies and campaigns; work effectively with diverse groups of different ages and various socio-economic backgrounds; listen to and discuss problems and complaints tactfully. ➢ Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. ➢ Assist in the preparation and administration of assigned budgets; allocate limited resources in a cost effective manner as directed by a manager. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Make accurate arithmetic, financial, and statistical computations. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modem office equipment including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines. ➢ Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited college or university with major coursework in public relations, communications, business administration, or a related field and three (3) years of increasingly responsible experience in a public affairs or community outreach program. Licenses and Certifications: ➢ Possession of a valid California Driver's License. Public Affairs Specialist Page 4 of 4 PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen, including colored marketing material and web content; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas is often required. Finger dexterity is needed to frequently access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, or road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District RANGER DEFINITION Under general supervision, serves as Peace Officer under California Penal Code; performs a wide variety of patrol and related duties involving the enforcement of District land use regulations and applicable laws to ensure safe and efficient access for the public and staff; performs a variety of work in the construction, modification, maintenance, restoration, and repair of District lands and facilities; responds to requests and inquiries from the public and provides visitor information as necessary; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from a Supervising Ranger. Exercises no direct supervision over staff. May provide technical and functional direction to assigned Seasonal staff and/or volunteers. CLASS CHARACTERISTICS This is the journey -level class in the ranger class series that performs the full range of duties required to ensure that the District's properties and facilities are maintained in a safe and effective working condition and provide the highest level of safety for public use. Responsibilities include patrolling assigned areas in a timely manner and enforcement of District regulations and State and local laws, as well as performing a wide variety of maintenance and construction tasks of assigned properties and facilities. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the department. This class is distinguished from the Supervising Ranger in that the latter is the full supervisory -level class and has responsibility for organizing, assigning, supervising, and reviewing the work of all staff involved in open space patrol and enforcement activities. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Patrols an assigned area by vehicle, bicycle, or foot to ensure safe and proper use of District lands and facilities, monitors boundaries for encroachments, observes situations, reports and investigates suspicious criminal activity or hazardous conditions, and deters crime by maintaining a highly visible presence. > Provides public relations and interpretive services, including providing information, directions, and assistance to the public in a variety of situations; taking reports and assisting the public with complaints or unusual situations; explaining District and preserve history, programs, and projects; and making presentations and providing tours of lands and facilities as requested. > Enforces District regulations and pertinent local, State, and Federal regulations as approved; issues verbal warnings and/or citations as necessary; makes arrests in accordance with District policy; secures crime scenes and evidence; interviews suspects, victims, and witnesses; collects and preserves evidence; performs investigations and/or cooperates with other law enforcement agencies providing investigative and case development support; prepares court cases and testifies in court as required. Ranger Page 2 of 4 > Performs a variety of construction, maintenance, restoration, and repair activities of District properties and related facilities to ensure safe and efficient access for the public and staff. > Performs trail and road maintenance and construction duties, including trail brushing, clearing downed trees, erosion control, and tread restoration; maintains and constructs drainage systems, trail bridges, culverts, fences, gates, and signs. > Performs resource management tasks, including identifying, removing, and spraying non-native invasive plants, pest control, identifying habitat concerns, and participating in data collection projects as assigned; provides information to resource management staff as needed. > Performs facilities and structure construction and maintenance, including semi -skilled carpentry, painting, electrical, and plumbing tasks, and general custodial duties. > Responds to emergency medical incidents, search and rescue, and other emergency calls; notifies appropriate medical, law enforcement, and/or fire response agencies; assumes incident command; assesses and secures accident scenes; provides traffic and crowd control; provides first responder emergency medical attention. > Responds to wildland and other fires and performs fire suppression duties; participates in fire control and safety projects including identifying and removing potential fire hazards and participating in controlled burns; drives brush patrol and operates specialized firefighting equipment and tools. > Provides mutual aid to other law enforcement agencies as dispatched and in accordance with District policy. > Communicates utilizing multi -frequency radio; obtains and transmits information in the field to other staff, dispatchers, and agencies. > Operates and maintains a variety of vehicles, tools, and equipment such as, emergency patrol vehicles, batons, pepper spray, handcuffs, power saws, drills, brush cutters, mowing tractors, all terrain vehicles, and various tools required for enforcement, patrol, construction, and maintenance duties performed. > Inspects assigned areas for future work projects; completes and submits work orders. > Observes safe work methods and makes appropriate use of related safety equipment as required. ➢ Provides needed information and training on how to perform certain work tasks to new employees. ➢ Oversees volunteers, California Conservation Corps, seasonal workers, and/or other groups on assigned projects; inspects work to ensure quality control, proper use of equipment, and safety of participants. ➢ Maintains accurate logs, reports, and records of work performed and materials and equipment used. ➢ Attends meetings, conferences, workshops, and training sessions; reviews publications and materials to become and remain current on principles, practices, and new developments in assigned work areas. ➢ Performs other duties as assigned. OUALIFICATIONS Knowledge of: ➢ Principles, practices, and procedures of park law enforcement, emergency medical response, fire suppression and prevention, and search and rescue. > Maintenance principles, practices, tools, and equipment for maintaining and repairing open spaces, parks, and related facilities. > Basic principles and practices of resource management, including weed management and habitat restoration. ➢ Basic methods and techniques of emergency response and Cardiopulmonary Resuscitation (CPR). ➢ The operation and minor maintenance of a variety of hand and power tools and light equipment. ➢ Operating a motor vehicle in a safe manner under patrol and emergency conditions. ➢ Occupational hazards and safety equipment and practices related to the work, including the safe and proper use of pepper spray or other chemical agents, handcuffs, batons, and other impact weapons according to peace officer safety standards. Ranger Page 3 of 4 ➢ Local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration. A Applicable local, State, and Federal laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Modern office practices, methods, computer equipment, and basic computer applications. ➢ Principles and procedures of record keeping and reporting. > English usage, spelling, vocabulary, grammar, and punctuation. ➢ Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the District in contacts with the public. ➢ Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: ➢ Interpret, apply, explain, and enforce complex District, local, State, and Federal codes and regulations. ➢ Perform a variety of construction, modification, maintenance, and repair work with accuracy, speed, and minimal supervision. > Perform various emergency medical aid, fire suppression, search and rescue, and other emergency response and prevention activities. ➢ Handle medical emergencies and injuries in a calm and effective manner, including providing first aid and CPR. ➢ Safely and effectively use and operate emergency rescue equipment, patrol vehicles, hand tools, mechanical equipment, power tools, and light equipment required for the work; perform routine equipment maintenance. ➢ Read, interpret, and apply technical information from maps, manuals, drawings, specifications, layouts, blueprints, and schematics. A Learn District lands and boundaries. ➢ Prepare clear, accurate and grammatically correct reports, records, and other written materials. ➢ Maintain accurate logs, records, and written reports of work performed. A Understand and follow oral and written instructions. ➢ Operate modem office equipment including computer equipment and software. ➢ Organize own work, set priorities, and meet critical time deadlines. ➢ Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qual ing. A typical way to obtain the required qualifications would be: Equivalent to an Associate's degree from an accredited college or university with major coursework in law enforcement, resource management, natural sciences, or a related field and one (1) year of experience in the protection, operation, or maintenance of a park, forest, public recreation area, or the equivalent. Experience or training in wildland firefighting and law enforcement is desirable. Licenses and Certifications: ➢ Possession of a valid California Driver's License. A Possession of a valid Professional Rescuer Cardiopulmonary Resuscitation (CPR) certification. Ranger Page 4 of 4 ➢ Possession of, or ability to obtain, a valid Emergency Response certification. ➢ Possession of, or ability to obtain, a valid California Penal Code 832 certificate, for appointment as a peace officer, within six (6) months of employment. ➢ Possession of, or ability to obtain, a District approved Law Enforcement Training certificate. ➢ Possession of, or ability to obtain, a District approved Fire Suppression Training certificate. ➢ Possession of, or ability to obtain, the level of certification in the Incident Command System courses as specified under the National Incident Management System (NIMS). PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to respond to emergency situations and apprehend suspects, to perform medium to heavy physical work, to work around machines, to climb and descend ladders, to operate varied emergency rescue equipment, hand and power tools, and construction equipment, and to operate a motor vehicle and visit various District sites; vision to assess emergency situations, including medical incidents, and to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to access crime scenes and to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift and carry materials and objects weighing up to 60 pounds and must possess the ability to push and pull objects weighing up to 100 pounds, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and arc exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and poison oak. Employees may be exposed to blood and body fluids when rendering emergency response and CPR. May involve exposure to wild, and/or dangerous animals. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing Federal, State, local, and District laws, codes, regulations, policies, and procedures. WORKING CONDITIONS Must be willing to work weekends, nights, holidays, or extended shifts or be called back in emergency situations and work with exposure to difficult circumstances, including exposure to dangerous situations and violent individuals. Must wear prescribed District uniform and adhere to strict safety procedures and work habits. Depending on the exposure, employee is required to wear head, hearing, eye, foot, face, hand, and full protection equipment. EFI' ECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District REAL PROPERTY MANAGER DEFINITION Under administrative direction, plans, organizes, manages, implements, and oversees all functions and activities of the Real Property Department, including open space land purchase, and property management (rentals & leases), and land protection programs; coordinates assigned activities with and fosters cooperative working relationships among other District departments, officials, outside agencies, and the public; provides highly responsible and complex professional assistance to the General Manager in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the General Manager. The work provides for a wide variety of independent decision -making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of management and supervision. CLASS CHARACTERISTICS This is a Department Manager classification that oversees, directs, and participates in all activities of the Real Property Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. This class provides assistance to the General Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, District functions and activities, including the role of the Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering District's mission, goals, and objectives within general policy guidelines. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Assumes full management responsibility for all Real Property Department programs, projects, services, and activities. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels. ➢ Manages and participates in the development and administration of the department's annual budget; directs the forecast of additional funds needed for staffing, consultants, contractors, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary. ➢ Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities Real Property Manager Page 2 of 4 and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; initiates and manages internal investigations; responds to staff questions and concems. > Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change. > Evaluates the need for and develops, plans, and schedules for long-term real estate acquisition and property management programs; organizes available resources for the acquisition of District land; compiles estimates, contract provisions, and specifications. ➢ Negotiates and directs negotiations for various types of land acquisitions such as gifts, bargain sales, lease -back agreements, and fair market value purchases of easements and fee titles. D Prepares leases, contracts, purchase agreements, specialized easement documents, resolutions, declarations, and other recordable real property related documents for legal review. > Coordinates, plans, and reviews the open space land purchase programs, grant applications, and related activities with public and private open space and park agencies, trusts, and conservancies. > Administers relocation program and oversees administration of the real property management program; direct other land purchase activities such as coordinating land acquisition grant applications and hiring of outside professionals to complete complicated projects. > Oversees the Land Protection program to resolve real property disputes and encroachment issues. ➢ Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine District needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. ➢ Works closely with the General Counsel's Office to coordinate negotiations for open space land purchases, leases and resolution of property rights and encroachment issues. > Represents the department to other District departments, Board of Directors, elected officials, community and neighborhood groups, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. > Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. > Participates in and makes presentations to the Board of Directors and a wide variety of committees, boards, and commissions. ➢ Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of open space real property acquisition and management, and other services as they relate to the area of assignment. > Maintains and directs the maintenance of working and official departmental files. ➢ Monitors changes in laws, regulations, and technology that may affect District or departmental operations; implements policy and procedural changes as required. ➢ Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the General Manager. > Maintain effective press and media relations; responds to difficult and sensitive public inquiries and complaints; recommends resolutions and alternative recommendations. ➢ Participates as a member of the management team; works cooperatively to address District issues, ensures overall health of the organization, fosters good communications between program staff, and provides consistent and professional management. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: Real Property Manager Page 3 of 4 > Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. > Public agency budget development, contract administration, District -wide administrative practices, and general principles of risk management related to the functions of the assigned area. > Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs. > Principles and practices of public agency real estate negotiations, real estate law, property management, appraisal, property rights and encroachment resolution, and project management and program development, and long-term open space land purchasing, planning and budgeting. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. D Record keeping principles and procedures. ➢ Modern office practices, methods, and computer equipment and applications related to the work. > English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. > Provide administrative and professional leadership and direction for the department and the District. ➢ Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. > Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. > Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. ➢ Select, train, motivate, and evaluate the work of staff and train staff in work procedures. > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. > Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of real property programs and administrative activities. > Conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. > Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. > Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modern office equipment including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. Real Property Manager Page 4 of 4 A Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in business administration, public administration, or a related field and five (5) years of management experience in real estate, real estate law, appraisal, land acquisition, property management or a related field, preferably for a public or non-profit agency with responsibility for negotiating the purchase of public park and open space land. Licenses and Certifications: > Possession ofa valid California Driver's License. > Professional designation of Senior Right of Way Agent or equivalent desired. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District REAL PROPERTY SPECIALIST DEFINITION Under general supervision, performs a variety of work in the management of the Districts rental and leased land programs, including negotiating lease agreements, coordinates the work of contractors involved in the maintenance, and repair of District properties; resolves encroachment and easement issues and perform title research, appraisal analysis, and preparation of related documents; conducts studies and develops recommendations for action, policies, and procedures; responds to requests and inquiries from residents and the public and provides information as necessary; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from a Real Property Manager. Exercises no direct supervision over staff. May exercise technical and functional direction over and provide training to lower -level staff. CLASS CHARACTERISTICS This classification performs the full range of duties required to plan, develop, and coordinate the District's real property programs. Positions receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the department. Successful performance of the work requires skill in coordinating work with other District departments and public agencies as well as frequent interaction with tenants, land owners, contractors, consultants, and the general public. This class is distinguished from Real Property Manager in that the latter has overall management responsibility for all real property programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Performs a variety of professional real property activities involved in the management, maintenance, and acquisition of District properties and related rental, lease, and land use programs. > Manages and coordinates the development of plans and policies requiring cross departmental and consultant input enabling the District new types of leasing opportunities. > Manages District rental properties including negotiation and monitoring of rental income for residential, employee housing, communications, historical, agricultural, and office leases; pursue alternative lease arrangements. > Oversees the facilities management of the District office building and tenant space including management of HVAC, janitorial and landscape contractors. > Coordinates an effective maintenance and improvement program for District rental properties, employee residences and District office building; obtains bids from contractors and outside vendors, prepare contracts, oversee and ensure that work is completed in a timely manner. ➢ Assists in the development and oversee the administration of the property management program budget; monitors and approves expenditures for maintenance and repair of rental structures. Real Property Specialist Page 2 of 4 D Prepares and conducts rental rate surveys for District rental properties and conduct long term analysis of rental accounts; assists in preparation of documents relating to land value estimates and review of real property appraisal reports. ➢ Negotiates and prepares purchase and lease documents, easements, permits and other similar documents relative to real property interests. > Reviews and negotiates the purchase of easements and exchange agreements associated with land use and development of private lands. ➢ Conducts due diligence on properties being considered for purchase; prepares and presents acquisition reports to the Board of Directors including title research, zoning and development potential, code compliance and regulatory investigations. > Participates in a variety of land purchase and planning activities and special projects as necessary. ➢ Assists the land protection program in researching title and real property related issues to help resolve encumbrance and encroachment issues. > Resolves conflicts of interest arising from easement and encroachment issues to protect District property; negotiates settlements with property owner. ➢ Assists in administering the District's volunteer easement monitoring program; resolve easement violations reported by staff, volunteers and others. ➢ Initiates and maintains communication with landowners, code enforcement officers, planning officials and other regulatory agency staff. ➢ Reviews and prepares California Environmental Quality Act compliance documents for land purchase and protection projects. D Participates in the development and oversees the administration of the land protection budget; monitors and approves expenditures, recommend adjustments to the land protection budget as necessary. > Establishes and maintains open communication with other program staff; coordinates activities and work cooperatively in a professional manner. > Collaborates with management and District counsel to prepare drafts of purchase documents, residential rental agreements, agricultural leases, communications leases, other lease agreements and correspondence asserting property rights involving District owned properties and land. ➢ Prepares routine correspondence, documents, and reports to assist real property acquisition, property management, and land protection programs. > Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of; > Principles, practices, and funding sources for planning and implementing assigned real property programs and projects. > Principles and practices of project management. > Real estate practices and laws pertaining to the appraisal, negotiation, and disposition of land as well as the administration of land use, rental, and leasing agreements. ➢ Methods of describing real property. ➢ Property values, deed and tract restrictions, zoning ordinances, setbacks, tax and improvement assessments, easements, and encroachments. ➢ Principles and techniques of conducting analytical studies, evaluating alternatives, and making sound recommendations. ➢ Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the projects and programs to which assigned. > Basic principles and practices of public agency budget development and administration and sound financial management policies and procedures. > Techniques of contract administration. Real Property Specialist Page 3 of 4 ➢ Principles and procedures of record keeping and reporting. ➢ English usage, spelling, vocabulary, grammar, and punctuation. ➢ Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: ➢ Plan, organize, and coordinate real estate programs, projects, and activities, including appraisal, acquisition and property management. ➢ Conduct accurate appraisal reviews on complex and large properties, including historical and agricultural properties. > Effectively represent District mission and work plan to public and private agencies, organizations and individuals. > Analyze financial statements and pro forma statements. > Understand and evaluate financial statements, evaluate appraisals, and market study data. > Conduct negotiations with land owners, potential lessees, outside agencies, and their attorneys to determine the terms and conditions of contracts and agreements. > Interpret, apply, explain, and ensure compliance with Federal, State, and local laws, codes, and regulations and departmental policies and procedures. ➢ Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities. ➢ Prepare clear and effective reports, correspondence, and other written material. > Make accurate arithmetic, financial, and statistical computations. > Effectively conduct meetings and make presentations to various groups. ➢ Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action. ➢ Read and interpret legal descriptions, surveys, and maps. ➢ Maintain accurate logs, records, and basic written records of work performed. ➢ Operate modern office equipment including computer equipment and software. ➢ Organize own work, set priorities, and meet critical time deadlines. ➢ Use English effectively to communicate in person, over the telephone or radio, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a four (4) year degree from an accredited college or university with major course work in real estate, real estate law, business administration or a related field, and three (3) years of increasingly responsible experience in real estate or property management that includes significant public contact, preferably with a public agency or land trust. Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Real Property Specialist Page 4 of 4 Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walling between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsuta Regional Open Space District RESOURCE MANAGEMENT SPECIALIST U RESOURCE MANAGEMENT SPECIALIST II DEFINITION Under direct or general supervision, provides a wide range of activities in the management, enhancement and protection of the District's natural and cultural resources, including overseeing and managing resource preservation and protection projects and programs, resource monitoring, coordinating land use programs and writing land use management plans, and conducting literature searches, analysis, and field observations to assess the status of natural and cultural resources and resolve issues; coordinates resource management efforts among other District staff and outside consultants, contractors and regulatory agencies; provides professional advice and assistance to the other District staff, organizations, governmental and regulatory agencies, and the public; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direct or general supervision from the Senior Resource Management Specialist. Exercises no direct supervision over staff. May exercise technical and functional direction over lower -level staff, interns, and/or volunteers. CLASS CHARACTERISTICS Resource Management Specialist I: This is the first experienced -level class in the Resource Management Specialist series. Initially under close supervision, incumbents with basic resource management, environmental, biological, and/or ecological experience perform professional and technical work in assigned activities. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level usually perform most of the duties required of the positions at the Specialist 11 level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Resource Management Specialist II: This is the fully experienced -level class in the Resource Management Specialist series. Incumbents are expected to perform the full range of professional and technical resource management work, including coordinating natural and cultural resource management programs and conducting studies and field observations to assess the status of natural and cultural resources. Positions at this level are distinguished from the Specialist I level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Resource Management Specialist in that the latter is the highest -level class in the series and is responsible for organizing, assigning, and reviewing the work of departmental and/or contract staff involved in the management of the District's natural resources in the Operations Department, in addition to performing the most complex resource management activities. Resource Management Specialist Page 2 of 4 EXAMPLES OF ESSENTIAL JOB FUNCTIONS (illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. A Coordinates projects and programs involved in the management, enhancement and protection of the District's natural and cultural resources by assessing their status through field observation and research, A Conducts research and gathers scientific information regarding site conditions; surveys field sites for flora, fauna, and other wildlife; assists in the analysis of environmental impacts of projects and recreational use on District land; assists in the development and implementation of resource management restoration plans for specific areas and preserves. ➢ Works closely with tenants on District properties to ensure that they are complying with the terms of leasing agreements, and Federal, State, and local grazing rights rules and regulations; responds to questions and resolves complaints from tenants regarding District owned properties they are occupying. A Coordinates assigned projects and tasks; prepares scopes, schedules and budgets; monitors and approves expenditures; coordinates with participants and stakeholders; recommends adjustments as necessary. ➢ Compiles information for a variety of studies and reports; develops recommendations and prepares detailed technical summaries, statistical reports, and geographic and other informational materials for the staff and public related to natural resources. ➢ Monitors rangeland, forest and other habitat health conditions, including conducting wildlife surveys, and developing plans for vegetation management projects. A Provides technical assistance on assigned resource management projects and to field staff, interns and volunteers. > Participates on project team(s) to provide resource management support to planning projects; works with planning staff to develop and maintain resource inventories of District land. ➢ Manages databases regarding baseline conditions of natural resources; monitors and measures changes in conditions. ➢ Assists in the preparation and development of grant applications; administers grants and monitors budgets; serves as liaison with government officials; prepares related reports. ➢ Develops, administers, and monitors consulting and other contracts; directs contractors' work in the field; reviews contracts and consultants' work to authorize payments. ➢ Participates in a variety of public meetings; responds to questions and inquiries from the general public regarding resource management issues; conducts interpretive tours for docents, volunteers, neighbors or interested groups. ➢ Prepares and presents staff reports to the Board of Directors, and various other committees and advisory boards as directed; prepares research, reports, maps, and conducts briefings and meetings. ➢ Confers with and advises architects, builders, attorneys, contractors, engineers, and the general public regarding District natural resource management policies and standards; provides and clarifies information relative to land use, environmental compliance, capital improvement, and other issues. ➢ Attends meetings, conferences, workshops, and training sessions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of natural resource management other types of public services as they relate to the area of assignment. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: Resource Management Specialist Page 3 of 4 ➢ Modern principles and practices of one or more of the following disciplines: land use management, biology, geology, earth sciences, ecology, wildlife and vegetation management. ➢ Principles and practices of resource management and site planning. ➢ Practices of researching resource management issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. ➢ Flora, fauna, geological, aquatic and archaeological resources of California, specifically those found on District preserves. ➢ Methods and techniques of resource protection and restoration. > Methods and techniques of research, analysis, and report preparation. > Procedures used in conducting and documenting field and monitoring programs. ➢ Basic principles of project budget preparation and control. > Operational characteristics, services, and activities of a comprehensive planning program. > Applicable Federal, State, and local laws, codes, and requirements and related reports. > Project management and contract administration principles and techniques. ➢ Researching and reporting methods, techniques, and procedures. > Recent developments, current literature, and sources of information related to natural resource management > Modern office methods, practices, procedures, and equipment, including computer hardware and software necessary for graphic presentation, mapping, and database management. ➢ Principles of statistical methods and their application to resource management. ➢ Methods and techniques of effective technical report preparation and presentation. ➢ English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for effectively representing the District in contacts with governmental agencies, community groups, various business, professional, educational and regulatory organizations, and with property owners, developers, contractors, and the public. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and District staff. Ability to: ➢ Interpret resource management programs to the general public; identify and respond to issues and concerns of the public, other District staff, and other boards and commissions. ➢ Conduct research projects, evaluate alternatives, and make sound recommendations. ➢ Assess status of natural resources through field observations. ➢ Monitor changes in natural resource conditions and determine causes. ➢ Identify and survey local common and rare plants and wildlife species of Central California. Coast. ➢ Read, interpret, apply, and explain technical written material and complex Federal, State, and local policies, procedures, laws, regulations, ordinances, and District planning policies and procedures. ➢ Read and understand technical drawings and specifications. ➢ Perform field measurements and mathematical calculations with precision and accuracy. ➢ Effectively represent the department and the District in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals. > Coordinate assigned activities with other District departments and agencies as required. > Direct the work of contract consultants. > Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, and other written materials. > Make sound, independent decisions within established policy and procedural guidelines. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. Resource Management Specialist Page 4 of 4 > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Resource Management Specialist I: Equivalent to graduation from an accredited four-year college or university with major coursework in ecology, biology, wildlife, or a related field, and one (1) year of experience in evaluating, surveying, or monitoring of natural resource systems. Resource Management Specialist 11: Equivalent to graduation from an accredited four-year college or university with major coursework in ecology, biology, wildlife, or a relatedfield, and three (3) years of increasingly responsible experience in evaluating, surveying, or monitoring of natural resource systems. Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect District development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points; to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is partially a sedentary office and partially a field classification and standing in and walling between work areas and development sites is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, or road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District SEASONAL OPEN SPACE TECHNICIAN DEFINITION Under direct supervision, performs semi -skilled work in the construction, modification, maintenance, restoration, and repair of District lands and facilities, including trail maintenance, resource management tasks, and general building and field maintenance; uses and operates a variety of manual and power tools and equipment; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory or management personnel. Exercises no supervision over staff. CLASS CHARACTERISTICS This is an entry-level classification that performs general construction and maintenance duties required to ensure that District land and facilities provide the highest level of safety for public and staff use. Work is often performed in an assigned area and may involve working around other District staff and/or the public, depending upon assignment. Positions at this level usually perform most of the duties required of the Open Space Technician, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Since this class is often used as a training class, employees may have only limited or no directly related work experience. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Performs semi -skilled construction, maintenance, restoration, and repair activities of District properties and related facilities to ensure safe and efficient access for the public and staff. ➢ Performs trail maintenance and construction duties, including trail brushing, clearing downed trees, erosion control, and tread restoration; assists in maintaining drainage systems, trail bridges, culverts, fences, and gates. ➢ Performs general facilities maintenance and custodial duties, including semi -skilled carpentry, painting, and plumbing tasks, cleaning, stocking, and repairing restrooms and equipment, changing lights, and picking up trash. > Performs resource management tasks, including identifying, removing, and spraying non-native invasive plants. ➢ Assists in various construction projects, such as the maintenance of roads and parking lots; assists in installing and controlling traffic around work sites to ensure safe conditions for the general public and District workers. > Operates and maintains a variety of hand and power tools and equipment related to the construction, maintenance, and repair of District properties and related facilities. D Observes safe work methods and makes appropriate use of related safety equipment as required. Seasonal Open Space Technician Page 2 of 3 ➢ Responds to complaints and answers questions from public or escalates to supervisor, as necessary; responds to and performs work in emergency situations as required. ➢ May assist in directing volunteer and California Conservation Corps projects; inspects work to ensure quality control, proper use of equipment, and safety of participants. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Maintenance principles, practices, tools, and equipment for maintaining and repairing open spaces and related facilities. ➢ The operation and minor maintenance of a variety of hand and power tools and light equipment. ➢ Occupational hazards and safety equipment and practices related to the work. ➢ Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: ➢ Learn and perform basic construction, modification, maintenance, and repair work. ➢ Safely and effectively use and operate hand tools, mechanical equipment, power tools, and light equipment required for the work. ➢ Perform routine equipment maintenance. ➢ Learn traffic control procedures and traffic sign regulations. > Learn local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration. > Learn District lands and boundaries. ➢ Learn applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Maintain accurate logs, records, and basic written reports of work performed. ➢ Understand and follow oral and written instructions. ➢ Organize own work, set priorities, and meet critical time deadlines. > Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade. Experience in construction, maintenance, and/or repair of parks, open spaces, and/or related facilities highly desirable. Licenses and Certifications: > Possession of, or ability to obtain, a valid California Driver's License by time of appointment. ➢ Possession of, or ability to obtain, Standard First Aid and Cardiopulmonary Resuscitation (CPR) certification desirable. Seasonal Open Space Technician Page 3 of 3 PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work around machines, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various District sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift and carry materials and objects weighing up to 60 pounds and must possess the ability to push and pull objects weighing up to 100 pounds, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and poison oak. May involve exposure to wild, and/or dangerous animals. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. Must wear prescribed District uniform and adhere to strict safety procedures and work habits. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District SENIOR ADMINISTRATIVE ASSISTANT DEFINITION Under general direction, performs a variety of complex office administrative, secretarial, and clerical duties in support of assigned management, professional, and supervisory staff, including planning, organizing, and overseeing the operations and functions of the assigned function; coordinates assigned programs, projects, and services with other District departments, divisions, and outside agencies; and performs other duties as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory and managerial staff. May exercise functional supervision over assigned administrative support staff. CLASS CHARACTERISTICS This is the advanced -level general class in the administrative office support series. Incumbents perform a wide variety of specialized technical and administrative support work for management, professional, and supervisory staff. Responsibilities include performing specialized, confidential, and technical office support duties to ensure efficient service provision. Responsibilities require the frequent use of tact, discretion, and independent judgment as well as knowledge of departmental and District activities. The work requires the interpretation and application of policies, procedures, and regulations, as well as performing various research and budgetary support functions. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at this level requires a broader understanding of District functions and the capability of relieving staff of day-to- day office administrative and coordinative duties. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Relieves district staff of a variety of administrative details by assisting with duties of an advanced, complex, and sensitive nature; plans, organizes, and carries out administrative assignments and special projects, including assisting with budget preparation, planning, and implementation; recommending organizational or procedural changes affecting support activities; recommending improvements in work flow, procedures, and use of equipment and forms. ➢ Collects and compiles material for review and analysis; provides recommendations for changes in programs, policies, or procedures to improve efficiency and cost effectiveness of operations. ➢ Coordinates and participates in the preparation of department budget; monitors budget expenditures and revenues; initiates department purchases for office supplies and other items as assigned. ➢ Performs other financial and accounting related duties, including receiving payments and reconciling them with purchasing orders, tracking vendor and invoice information, assisting with bid requests, price quotes, purchase and expenditure requests, and purchase orders. Senior Administrative Assistant Page 2 of 4 > Assists in a variety of department and program operations; coordinates, oversees, monitors, and participates in special projects, assignments, staff and/or community events, and activities as assigned; maintains control files on matters in progress and expedites their completion; serves on committees as assigned. > Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data; prepares and assembles reports, manuals, articles, announcements, and other informational materials. ➢ Develops, composes, types, edits, and proofreads a variety of complex documents, including forms, memos, administrative, statistical, financial, and staff reports, and correspondence for department Manager and staff from rough draft, dictation equipment, handwritten copy, verbal instructions, or from other material; inputs and retrieves data and text using a computer terminal; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections to drafts. > Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files. > Designs and implements file, index, tracking, and record -keeping systems. > Prepares and processes reports, forms, and records, such as District Board agenda items, requests for proposals, bid packages, contracts and agreements, reimbursement requests, and organizational charts. > Coordinates and integrates department services and activities with other agencies and District departments. > May serve as secretary to a board, commission, or special task force; provides a variety of support to District boards, committees, and task forces, including coordinating and scheduling meetings, appointments, and speaking engagements; reserving meeting rooms; maintaining reports; compiling and distributing agenda packets; attending meetings; formatting and distributing minutes; and following -up on decisions as required. > May supervise and train assigned subordinates to ensure office work flow is maintained and office goals are met; assigns work according to changes in workload priorities; evaluates office and administrative functions to recommend changes in office procedures; may evaluate the work performance of staff. > Coordinates travel arrangements and accommodations for department personnel and submits all related paperwork > Maintains calendars and makes meeting arrangements; schedules meetings between District staff or between District staff and other groups or organizations; arranges for necessary set-up and materials to be available at meetings. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Practices and methods of office management and administration, including the use of standard office equipment. > Organization and function of public agencies, including the role of an elected District Board and appointed boards and commissions. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. > Principles and procedures of record -keeping and reporting. > Principles and practices of data collection and report preparation. > Basic principles and practices of supervision and training. Senior Administrative Assistant Page 3 of 4 ➢ Business letter writing and the standard format for reports and correspondence. ➢ Business mathematics and basic statistical techniques. ➢ Modem office practices, methods, and computer equipment and applications related to the work, including word processing, web design, database, and spreadsheet applications ➢ English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Maintain confidentiality and be discreet in handling and processing confidential information and data. ➢ Interpret, apply, and explain applicable Federal, State, and local laws, rules, regulations, policies, and timelines, as well as complex administrative and departmental policies and procedures. ➢ Perform responsible administrative support work with accuracy, speed, and general supervision. ➢ Provide varied and responsible office administrative work requiring the use of tact and discretion. ➢ Participate in the preparation of department budget, including gathering and analyzing data related to expenditures and projected charges and monitoring budget expenditures and revenues. ➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of assigned staff. ➢ Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities. ➢ Compose correspondence and reports independently or from brief instructions. ➢ Understand and carry out complex oral and written directions. ➢ Research, analyze, and summarize data and prepare accurate and logical written reports. ➢ Make accurate arithmetic, financial, and statistical computations. ➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate and maintain modem office equipment, including computer equipment and specialized software applications programs. ➢ Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of twelfth (12th) grade supplemented by college -level coursework and/or technical training in secretarial science and/or office administrative support and five (5) years of responsible secretarial experience, or two (2) years of experience equivalent to Administrative Assistant at the District. Additional specialized secretarial or clerical training is desirable. Licenses and Certifications: > Possession of a valid California Driver's License. Senior Administrative Assistant Page 4 of 4 PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFEC"1 IVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsula Regional Open Space District SENIOR MANAGEMENT ANALYST DEFINITION Under general direction, manages and coordinates highly complex and/or agency -wide programs and special projects, including administrative, budget, financial, and compliance programs; analyzes programmatic practices and procedures and develops and implements recommendations for operational, policy, and procedural improvements; oversees and conducts needs analyses, feasibility studies, and evaluations for assigned programs; oversees, develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among District departments and acts as a liaison with various community, public, and regulatory agencies; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory or management personnel. Exercises direct and general supervision over administrative and office support staff. CLASS CHARACTERISTICS This is the advanced journey -level class in the Management Analyst series. Incumbents plan, develop, and implement policies and procedures for a variety of department and/or District -wide programs, including budget administration, contract administration, management analysis, and program evaluation. Incumbents facilitate and support the work of departmental management staff by conducting day-to-day administrative support activities and by providing an expert -level resource for financial, procedural, and operational analyses and studies. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision -making responsibility, and may involve frequent contact with the public. This class is distinguished from the Management Analyst by performing more complex and challenging duties and assignments, on a District -wide level, requiring a high level of experience and technical expertise. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. D Conducts a variety of analytical and operational studies regarding District activities, including complex financial, budget, procedural, operational, or administrative issues or questions; identifies and evaluates alternatives, makes and justifies recommendations, and assists with the implementation of changes after approval; prepares comprehensive policy and procedure manuals and technical records and reports. > Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for district -wide systems and processes. D Coordinates the preparation and administration of the budget for the District; monitors and controls fiscal expenditures and revenues; conducts budget and fmancial studies and analyses; participates in development and implementation of short- and long-term financial plans, budget objectives, and performance measures; tracks the adopted budget and prepares periodic budget reviews for submission to District departments, management, and the Board of Directors. Senior Management Analyst Page 2 of 4 > Develops and presents the District's annual and mid -year operating and capital budgets; prepares preliminary budget estimates, including salary and benefits projections; conducts meetings with the General Manager, Board of Directors, and department heads to evaluate revenue and expenditure requests and keep all parties apprised of issues, challenges, and recommended resolutions. ➢ Assists with coordination of updates to the District strategic planning goals, objectives, policies, and programs. ➢ Plans, coordinates, and performs professional -level administrative and programmatic work in such areas as financial administration and reporting, database management, contract administration, management analysis, public information, and program evaluation. > Plans, oversees, and administers highly complex special programs and projects; develops and manages budgets; directs aspects of legal and regulatory compliance; participates on various program and/or project committees and may present committee recommendations to the Board of Directors. ➢ Serves as a liaison to employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding assigned programs and projects; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions. > Participates in the development and implementation of new or revised District programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs. ➢ Ensures assigned areas are in compliance with Federal, State, and local and District laws, regulations, and professional practices. A Prepares and submits Board of Director agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities. ➢ Plans, organizes, assigns, supervises, and reviews the work of assigned administrative and office support staff; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion; trains staff in work procedures. A. Assists with and coordinates and organizes community events; explains District policies and programs. ➢ Participates on a variety of interdisciplinary committees and commissions and represents the District to a variety of community and stakeholder groups. ➢ Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Project and/or program management, analytical processes, and report preparation techniques. A Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. A. Research and reporting methods, techniques, and procedures. ➢ Finance and accounting principles and procedures, including developing, implementing, and administering a large agency -wide budget. ➢ Recent and on -going developments, current literature, and sources of information related to the operations of the assigned department. A Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. ➢ Effective communication methods and techniques in public presentations. Senior Management Analyst Page 3 of 4 ➢ Modem office practices, methods, computer equipment, and computer applications related to work, including word processing and spreadsheet software. ➢ Principles and procedures of record keeping and reporting. ➢ English usage, spelling, vocabulary, grammar, and punctuation. ➢ Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: > Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. > Develop, implement, manage, and monitor District budget requiring a high-level of District, department, and team collaboration. ➢ Plan, coordinate, and oversee programmatic administrative, operations, budgeting, and fiscal reporting activities. > Plan and conduct effective management, administrative, and operational studies from management staff with minimal direction. ➢ Conduct research on a wide variety of administrative topics including contract feasibility, budget and staffing proposals, and operational alternatives. > Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. > Evaluate and develop improvements in operations, procedures, policies, or methods. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Interpret, apply, and explain applicable Federal, State, and local policies, procedures, laws and regulations. ➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff ➢ Understand the organization and operation of the District as necessary to assume assigned responsibilities. ➢ Effectively represent the department and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modem office equipment, including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone or radio, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited college or university with major coursework in business administration, public administration, or a related field and five (5) years of professional analytical, budget, financial, or administrative management experience. Senior Management Analyst Page 4 of 4 Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District SENIOR PLANNER DEFINITION Under general direction, plans, organizes, oversees, coordinates, and reviews the work of professional, technical, and administrative staff performing difficult and complex professional and technical support related to all current and advanced activities and programs for one or more major open space planning function within a larger department, including facilities, capital improvement, land purchasing planning, long range planning, and natural and cultural resource management planning; manages the effective use of assigned resources to improve organizational productivity and customer service; coordinates planning efforts among other District staff and outside consultants, contractors and regulatory agencies; provides highly complex and responsible support to assigned management staff in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned management staff. Exercises general direction and supervision over professional, technical, and administrative support staff through subordinate levels of supervision. CLASS CHARACTERISTICS This is the highest -level classification in the professional planning series that provides advanced specialized expertise in open space planning that is applied to the administration and management of large, complex, and diverse projects or a focused major area of responsibility. Incumbents make decisions of critical impact involving the development and implementation of policy and/or long- and short-term goals and objectives in a focused area of responsibility or assigned project area(s). Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision -malting responsibility. The incumbent organizes and oversees both day-to- day current and long-term advanced planning activities and is responsible for providing professional -level support to assigned management staff in a variety of areas. Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work with and providing technical support to other District departments and other public agencies. This class is distinguished from the Planning Manager in that the latter has overall management responsibility for all planning programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (illustrative Only) Management reserves the right to add, modem, change or rescind the work assignments of d erent positions and to make reasonable accommodations so that quaked employees can perform the essential functions of the job. For all assignments: > Assumes management responsibility for all planning functions and activities of an assigned open space planning area. > Participates in the development and implementation of strategic goals, objectives, policies, and priorities for the assigned area; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures. Senior Planner Page 2 of 5 ➢ Develops, administers, and monitors budgets for the assigned functional area; forecasts funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; recommends adjustments as necessary. > Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Planning Manager. > Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures. > Recommends and administers policies and procedures such as procedure guidelines, design standards, and standard plans and specifications while ensuring that environmental, financial, regulatory, and legal requirements are met. > Researches and compiles information for the preparation of use and management plans for District preserves and other planning activities; conducts or directs field or background research; meets with outside agencies and District personnel, field staff, members of the public and neighbors to solicit input, and identify concerns, problems and opportunities. > Oversees the development of consultant requests for proposal, advertising, and bid processes for professional and/or construction services; evaluates proposals and recommends project award; administers contracts after award. > Meets and confers with contractors, a variety of outside agencies, and the general public in acquiring information and coordinating assigned planning projects and programs; provides information regarding District planning policies and procedures. > Prepares, reviews, and completes various reports, including Board agenda reports and planning project related documentation and correspondence; oversees, reviews and prepares California Environmental Quality Act (CEQA) compliance documents. ➢ Provides technical information and instruction regarding applicable procedures and methods; interprets and explains rules, regulations, and procedures; answers questions and resolves concerns. > Serves as a liaison for assigned function to outside agencies, neighborhood groups, and concerned citizens; performs a variety of public relations and outreach work related to assigned activities. ➢ Provides highly complex staff assistance to the Planning Manager; develops and reviews staff reports related to assigned activities and services; presents information and staff recommendations to the Board of Directors and various commissions, committees, and boards; provides staff support to commissions, committees, and task forces, as necessary. > Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to capital improvement planning and natural resource management programs, policies, and procedures. ➢ Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of open space and preserve planning; researches emerging products and enhancements and their applicability to District needs. ➢ Provides technical and professional support to departmental management staff and other District departments and the public; advises other departments regarding planning and/or environmental review requirements, budgets, and timelines to facilitate adequate project planning. ➢ Monitors changes in regulations and technology that may affect assigned planning programs and projects; implements policy and procedural changes after approval. ➢ Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. > Performs other duties as assigned. Senior Planner Page 3 of 5 When assigned to the Resource Planning function: > Plans, supervises, and reviews the work of staff involved in planning work focused on the protection and restoration of natural, historical, and cultural resources on District properties, as well as the containment and elimination of hazardous waste. > Oversees research regarding site conditions, protection, and restoration; surveys field sites and analyzes environmental impacts of projects and recreational use on District lands; prepares restoration plans for specific areas and preserves; prepares recommendations regarding rare species protection and invasive species control. ➢ Develops and maintains resource inventories of District lands; oversees the collection of field -based data by staff and consultants; works with the GIS Coordinator to populate the GIS with data related to the distribution, abundance, and habitat conditions for listed species. > Directs contaminated site management and remediation projects, including ensuring regulatory compliance, developing and implementing remediation plans, and overseeing the response to spills or hazardous waste finds out in the field. When assigned to the Capital Improvement function: > Oversees and participates in the development, implementation, and completion of the District's most complex and politically sensitive capital improvement projects, including erosion control, ecosystem restoration, and trail construction. ➢ Addresses stakeholder groups to answer questions and concerns, and ensures regulatory and legal regulatory and legal compliance for all projects. > Coordinates and leads the preparation and implementation of site improvement and repair plans; prepares or directs studies and designs, evaluate alternatives; obtains necessary permits; prepares project budget estimates and schedules. When assigned to the Real Property Planning function: ➢ Develops acquisition strategies and terms for complex acquisition projects; oversees and performs due diligence for properties being considered for purchase; performs research on various property rights, title, zoning and development potential, code compliance, and regulatory requirements; advises on potential stewardship implications; collaborates with District counsel to develop and terms of easements and exchange agreements with property owners; negotiate planning issues with property owners; oversees resolution of encumbrance and encroachment issues. > Prepares reports and documents relating to obtaining or exchanging interests in District lands; prepare and present land acquisition reports. > Coordinates and prepares acquisition grants; develop scope and direct the work of consultants for conducting resource studies and grant writing. ➢ Directs, coordinates, and reviews the work plan for the Land Protection Program; provide direction to staff for monitoring and resolving conflicts of interest arising from easement and encroachment issues on District lands. > Conducts comprehensive open space acquisition planning studies and maintain land acquisition priorities. > Coordinates and reviews Califomia Environmental Quality Act compliance on acquisition and land protection projects; prepare documents for acquisition and land protection projects. QUALIFICATIONS Knowledge of: ➢ Administrative principles and practices, including goal setting, project management, and the development, analysis, and evaluation of programs, policies, and operational needs of the assigned functional area. ➢ Principles and practices of budget development and administration. Senior Planner Page 4 of 5 ➢ Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. ➢ Operations, services, and activities of an open space management, resource management and protection, and land use planning program. ➢ Advanced principles and practices of resource management and site planning. ➢ Advanced principles, practices, and trends in environmental and open space planning, analysis and design. > Contract management practices in a public agency setting. ➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. ➢ General principles of risk management related to the functions of the assigned area. > Recent and on -going developments, current literature, and sources of information related to open space protection and management. ➢ Record keeping principles and procedures. ➢ Modern office practices, methods, and computer equipment and applications related to the work. ➢ English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: D Recommend and implement strategic goals, objectives, and practices for providing effective and efficient services. ➢ Administer complex, technical planning projects and related programs in an independent, collaborative, and cooperative manner. ➢ Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. ➢ Organize, implement, and direct assigned open space planning activities. > Evaluate and develop improvements in procedures, policies, or methods. > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. > Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. ➢ Interpret, apply, explain, and ensure compliance with Federal, State, local, and District policies, procedures, laws, and regulations. > Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. > Effectively represent the department and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals. ➢ Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Operate modern office equipment including computer equipment and specialized software applications programs. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Make sound, independent decisions within established policy and procedural guidelines. > Use English effectively to communicate in person, over the telephone, and in writing. Senior Planner Page 5 of 5 • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in urban or regional planning, environmental design, landscape architecture, architecture, natural resource management, ecology, biology, or a related field, and five (5) years of increasingly responsible project management experience in open space planning preferably in a governmental, non-profit land trust, land management, or similar organization, including three (3) years of supervisory or managerial experience. A Master's Degree is desirable. Licenses and Certifications: • Possession of a valid California Driver's License. • Planning certification (AICP or equivalent) is desirable. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect District development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points; to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is partially a sedentary office and partially a field classification and standing in and walking between work areas, development sites, and remote rural lands is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may also work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, or road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District SENIOR RESOURCE MANAGEMENT SPECIALIST DEFINITION Under general direction, plans, organizes, oversees, coordinates, and reviews the work of professional, technical, and administrative staff performing difficult and complex professional and technical support related to programs and activities in the management, enhancement, and protection of the District's natural and cultural resources; manages the effective use of assigned resources to improve organizational productivity and customer service; coordinates resource management efforts among other District staff and outside consultants, contractors and regulatory agencies; provides highly complex and responsible support to management in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Operations Manager. Exercises general supervision over professional, technical, and administrative support staff. CLASS CHARACTERISTICS This is the highest -level classification in the Resource Management Specialist series that provides advanced specialized expertise in natural resource management and protection programs. Incumbents make decisions of critical impact involving the development and implementation of policy and/or long - and short-term goals and objectives for assigned projects and programs. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision - making responsibility. The incumbent organizes and oversees day-to-day resource management activities and is responsible for providing professional -level support to assigned management staff in a variety of areas. Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work with that of other District departments and public agencies. This class is distinguished from the Operations Manager in that the latter has overall management responsibility for all operations programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Assumes management responsibility for natural resource management functions and activities, including surveying biological conditions in the field, evaluating and preparing environmental reports, and designing and implementing ecological restoration projects. > Participates in the development and implementation of goals, objectives, policies, and priorities for the Department; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures. • Participates in the development and administration of and oversees budgets for the assigned function; forecasts funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; recommends adjustments as necessary. D Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses Senior Resource Management Specialist Page 2 of 4 and monitors worldoad, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Operations Manager. ➢ Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures; leads and conducts internal affairs investigations. > Researches and compiles information for the preparation of use and management programs and projects for District preserves; conducts or directs field or background research; meets with outside agencies/Agency personnel, field staff, members of the public and neighbors to solicit input and identify concerns, problems and opportunities. • ➢ Oversees research regarding site conditions, protection, and restoration; surveys field sites and analyzes environmental impacts of projects and recreational use on District land; implements restoration projects for specific areas and preserves. ➢ Surveys and prepares descriptions of natural resources in preserves; provides recommendations regarding rare species protection and invasive species control. > Manages staff working with tenants on District properties to ensure that they are complying with the teens of leasing agreements, and Federal, State, and local grazing rights, rules, and regulations. ➢ Compiles information for a variety of studies and reports; develops recommendations and prepares detailed technical summaries, reports, and informational materials for the staff and public related to natural resources. ➢ Oversees the development of consultant requests for proposals, advertising, and bid processes for professional and/or construction services; evaluates proposals and recommends project award; administers contracts after award. ➢ Meets and confers with contractors, a variety of outside agencies, and the general public in acquiring information and coordinating assigned projects and programs; provides information regarding District resource management policies and procedures. > Prepares, reviews, and completes various reports, including Board agenda reports and resource management project related documentation and correspondence. ➢ Provides technical information and instruction regarding applicable procedures and methods; interprets and explains rules, regulations, and procedures; answers questions and resolves concerns. ➢ Serves as a liaison for assigned function to outside agencies, neighborhood groups, and concerned citizens; serves as landlord for District residences; performs a variety of public relations and outreach work related to assigned activities. ➢ Provides highly complex staff assistance to the Operations Manager; develops and reviews staff reports related to assigned activities and services; may present information to the Board of Directors and various commissions, committees, and boards; provides staff support to commissions, committees, and task forces, as necessary. ➢ Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to natural resource management programs, policies, and procedures. > Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of natural resource management; researches emerging products and enhancements and their applicability to District needs. > Monitors changes in regulations and technology that may affect assigned programs and projects; implements policy and procedural changes after approval. ➢ Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. ➢ Performs other duties as assigned. Senior Resource Management Specialist Page 3 of 4 OUALIFICATIONS Knowledge of: > Administrative principles and practices, including goal setting, project management, and the development, analysis, and evaluation of programs, policies, and operational needs of the assigned functional area. ➢ Principles and practices of budget development and administration. ➢ Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. ➢ Operations, services and activities of natural resource management and protection programs. > Advanced principles and practices of resource management. ➢ Advanced principles, practices and trends in environmental analysis and preservation. > Contract management practices in a public agency setting. ➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. ➢ General principles of risk management related to the functions of the assigned area. ➢ Recent and on -going developments, current literature, and sources of information related to open space protection and management. > Record keeping principles and procedures. ➢ Modern office practices, methods, and computer equipment and applications related to the work. ➢ English usage, grammar, spelling, vocabulary, and punctuation. ➢ Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. A Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Recommend and implement goals, objectives, and practices for providing effective and efficient services. ➢ Administer complex and technical resource management projects and related programs in an independent and cooperative manner. ➢ Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. ➢ Organize, implement, and direct assigned natural resource protection and preservation activities. ➢ Evaluate and develop improvements in procedures, policies, or methods. ➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. ➢ Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. A Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. > Effectively represent the department and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals. > Establish and maintain a variety of filing, record keeping, and tracking systems. Senior Resource Management Specialist Page 4 of 4 > Operate modern office equipment including computer equipment and specialized software applications programs. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Make sound, independent decisions within established policy and procedural guidelines. ➢ Use English effectively to communicate in person, over the telephone, and in writing. ➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in environmental design, natural resource management, ecology, biology, or a related field, and five (5) years of supervisory or management level experience in natural resource management preferably in parks, open space, or related field, including at least one (1) year of supervisory and administrative responsibility. A Master's Degree is desirable. Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect District development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points; to operate a motor vehicle, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is partially a sedentary office and partially a field classification and standing in and walking between work areas and development sites is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, or road hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District SUPERVISING RANGER DEFINITION Under general direction, plans, schedules, assigns, and reviews the work of staff responsible for the patrol of District land and enforcement of District regulations and applicable laws to ensure safe and efficient access for the public and staff; serves as Peace Officer under California Penal Code; administers, monitors, and provides technical assistance to the Area Superintendent; performs a variety of technical tasks relative to assigned area; coordinates assigned activities with other programs, outside agencies, and the public; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from an Area Superintendent. Exercises general supervision over assigned staff. CLASS CHARACTERISTICS This is the full supervisory -level class responsible for planning, organizing, supervising, reviewing, and evaluating the work of ranger staff. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision -making responsibility. The incumbent organizes and oversees day-to-day activities and operations of assigned area. Incumbents are expected to independently perform the full range of patrol and enforcement duties as assigned as well as skill in coordinating work with that of other District departments and public agencies. This class is distinguished from the Area Superintendent in that the latter has management responsibility for all maintenance, construction, resource management, and enforcement operations of an assigned Area. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Plans, organizes, assigns, supervises, and reviews the work of assigned staff performing patrol and enforcement work to ensure safe and efficient access for the public and staff; responsible for District - wide patrol and enforcement staff and operations when only supervisor on duty. > Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned area. ➢ Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion; assists in internal affairs investigations. > Conducts the Field Training Program for newly hired rangers; develops and revises training manual sections as needed. > Supervises the use of and operation of tools, equipment, and vehicles; trains staff in work and safety procedures; implements procedures and standards. > Monitors operations and activities of assigned work unit; identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. Supervising Ranger Page 2 of 5 > Participates in the annual budget preparation; prepares detailed cost estimates; monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement; participates in the bid process for assigned projects. ➢ Inspects work in progress and completed work of assigned employees for accuracy, proper work methods and techniques, and compliance with applicable standards and specifications. ➢ Supervises and patrols an assigned area by vehicle, bicycle, or foot to ensure safe and proper use of District lands and facilities, monitors boundaries for encroachments, observes conditions, reports and investigates suspicious criminal activity or hazardous conditions, and deters crime by maintaining a highly visible presence. > Enforces District regulations and pertinent local, State, and Federal regulations as approved; issues verbal warnings and/or citations as necessary; makes arrests in accordance with District policy; secures crime scenes and evidence; interviews suspects, victims, and witnesses; collects and preserves evidence; performs investigations and/or cooperates with other law enforcement agencies providing investigative and case development support; prepares court cases and testifies in court as required. > Provides public relations and interpretive services, including meeting with neighborhood groups or concerned citizens; providing information, directions, and assistance to the public in a variety of situations; taking reports and assisting the public with complaints or unusual situations; explaining District and preserve history, programs, and projects; and making presentations and providing tours of lands and facilities as requested. > Supervises and performs construction, restoration, and maintenance duties such as trail and road maintenance and construction, carpentry and painting tasks, and general custodial duties. > Supervises and performs resource management tasks, including identifying, removing, and spraying non-native invasive plants, pest control, identifying habitat concerns, and participating in data collection projects as assigned; provides information to resource management staff as needed. > Supervises, coordinates, and responds to emergency medical incidents, search and rescue, and other emergency calls; notifies appropriate medical, law enforcement, and/or fire response agencies; assumes incident command; assesses and secures accident scenes; provides traffic and crowd control; provides first responder emergency medical attention. ➢ Supervises, coordinates, and responds to wildland and other fires and performs fire suppression duties; participates in fire control and safety projects including identifying and removing potential fire hazards and participating in controlled burns; drives brush patrols and operates specialized firefighting equipment and tools. > Provides mutual aid to other public safety agencies as dispatched and in accordance with District policy. ➢ Communicates utilizing multi -frequency radio; obtains and transmits information in the field to other staff; dispatchers, and agencies. ➢ Operates and maintains a variety of vehicles, tools, and equipment such as, emergency patrol vehicles, batons, pepper spray, handcuffs, power saws, drills, brush cutters, mowing tractors, all terrain vehicles, and various tools required for enforcement, patrol, construction, and maintenance duties performed. ➢ Coordinates assigned services, projects, and activities with other field supervisors, departments, and outside agencies. > Provides staff assistance to the Area Superintendent; prepares and presents regulatory and staff reports and other written materials. > Supervises the preparation and maintenance of work logs, reports, records, and files; ensures the proper documentation of operations and activities. ➢ Attends meetings, conferences, workshops, and training sessions; stays current on the status of new and pending regulatory legislation; recommends changes to current policies and procedures in order to comply with changes in legislation. ➢ Performs other duties as assigned. Supervising Ranger Page 3 of 5 QUALIFICATIONS Knowledge of: ➢ Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. A Principles, practices, and procedures of park law enforcement, emergency medical response, fire suppression and prevention, and search and rescue. ➢ Maintenance principles, practices, tools, and equipment for maintaining and repairing open spaces, parks, and related facilities. ➢ Basic principles and practices of resource management, including weed management and habitat restoration. > Methods and techniques of emergency response and Professional Rescuer CPR. ➢ The operation and minor maintenance of a variety of hand and power tools and light equipment. ➢ Operating a motor vehicle in a safe manner under patrol and emergency conditions. A Occupational hazards and safety equipment and practices related to the work, including the safe and proper use of pepper spray or other chemical agents, handcuffs, batons, and other impact weapons according to peace officer safety standards. D Local flora, fauna, cultural, and geological resources and methods and techniques of wild land resource protection and restoration and District lands and boundaries. ➢ Applicable District, local, State, and Federal laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Basic principles and practices of budget program development, administration, and accountability. ➢ Modern office practices, methods, computer equipment, and basic computer applications. > Principles and procedures of record keeping and reporting. > English usage, spelling, vocabulary, grammar, and punctuation. ➢ Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the District in contacts with the public. ➢ Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: ➢ Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. ➢ Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff. ➢ Organize, implement, and direct assigned patrol and enforcement activities. A Interpret, apply, explain, and enforce complex District, local, State, and Federal codes, regulations, policies, and procedures. A Understand, interpret, and successfully communicate both orally and in writing pertinent department policies and procedures. ➢ Identify problems, research and analyze relevant information, and develop and present recommendations and justifications for solution. ➢ Perform various emergency medical aid, fire suppression, search and rescue, and other emergency response and prevention activities. A Handle medical emergencies and injuries in a calm and effective manner, including providing first aid and CPR. > Perform maintenance, construction, and resource management duties. > Safely and effectively use and operate emergency rescue equipment, patrol vehicles, and other tools and equipment required for the work; perform routine equipment maintenance. > Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics. Supervising Ranger Page 4of5 > Prepare clear and concise reports, correspondence, procedures, and other written materials. > Establish and maintain a variety of manual and computerized files and record keeping systems. ➢ Make sound, independent decisions within established policy and procedural guidelines. ➢ Oiganize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modern office equipment including computer equipment and software programs. > Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qual?ing. A typical way to obtain the required qualifications would be: Equivalent to an Associate's degree from an accredited college or university with major coursework in law enforcement, resource management, natural sciences, or a related field and five (5) years of experience in the protection, operation, or maintenance of a park, forest, public recreation area, or the equivalent. Experience or training in wildland firefighting and law enforcement is desirable. Licenses and Certifications: ➢ Possession of a valid California Driver's License. > Possession of a valid Professional Rescuer Cardiopulmonary Resuscitation (CPR) certification. ➢ Possession of, or ability to obtain, a valid Emergency Response certification. ➢ Possession of a valid California Penal Code 832 certificate, for appointment as a peace officer. ➢ Possession of, or ability to obtain, a District approved Law Enforcement Training certificate. ➢ Possession of, or ability to obtain, a District approved Fire Suppression Training certificate. > Possession of, or ability to obtain, the level of certification in the Incident Command System courses as specified under the National Incident Management System (NIMS). PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to respond to emergency situations and apprehend suspects, to perform medium to heavy physical work, to work around machines, to climb and descend ladders, to operate varied emergency rescue equipment, hand and power tools, and construction equipment, and to operate a motor vehicle and visit various District sites; vision to assess emergency situations, including medical incidents, and to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to access crime scenes and to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift and carry materials and objects weighing up to 60 pounds and must possess the ability to push and pull objects weighing up to 100 pounds, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, and poison oak. Employees may be exposed to blood and body fluids Supervising Ranger Page 5 of 5 when rendering emergency response and CPR. May involve exposure to wild, and/or dangerous animals. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing Federal, State, local, and District laws, codes, regulations, policies, and procedures. WORKING CONDITIONS Must be willing to work weekends, nights, holidays, or extended shifts or be called back in emergency situations and work with exposure to difficult circumstances, including exposure to dangerous situations and violent individuals. Must wear prescribed District uniform and adhere to strict safety procedures and work habits. Depending on the exposure, employee is required to wear head, hearing, eye, foot, face, hand, and full protection equipment. EFFECTIVE: December 2010 REVISED: N/A FLSA: Non -Exempt Midpeninsuta Regional Open Space District SUPPORT SERVICES SUPERVISOR DEFINITION Under general direction, plans, schedules, and coordinates various technical support activities including coordination of the procurement, maintenance, and repair of capital equipment, and management of radio communication systems, and hazardous waste permits; performs a variety of technical tasks relative to assigned area; coordinates assigned activities with other programs, outside agencies, and contractors; provides highly responsible and complex staff assistance to the Operations Manager; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Operations Manager. May provide technical and functional direction to assigned modified duty, volunteer, or office support staff. CLASS CHARACTERLSTICS This is a single -position classification responsible for planning, organizing, and coordinating comprehensive fleet maintenance, repair, and procurement, two-way radio communications, and occupational safety programs. Responsibilities include performing diverse, specialised, and complex work involving significant accountability and decision -making responsibility. The incumbent organizes and oversees day-to-day activities and operations of assigned area. Incumbents are expected to independently perform the full range of duties as assigned as well as possess the skill in coordinating work with that of other District departments, public agencies, and contractors. This class is distinguished from the Operations Manager in that the latter has overall management responsibility for all operations programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modem, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Plans, organizes, and reviews the work of contractors and assigned staff performing operational activities within the Operations Program including coordination of the procurement of capital equipment, maintenance of radio communication systems, and fleet management. ➢ Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned area. ➢ Monitors operations and activities of assigned work unit; identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. > Participates in the annual budget preparation; prepares detailed cost estimates; monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement; participates in the bid process for assigned projects. ➢ Inspects work in progress and completed work for accuracy, proper work methods and techniques, and compliance with applicable standards and specifications. Support Services Supervisor Page 2 of 4 ➢ Coordinates the purchase, programming and deployment of all two-way radio equipment operated by the District; coordinates all necessary maintenance, repairs and technical improvements to existing system; maintains all necessary licenses and agreements. > Chairs the District's Uniform Committee, including coordinating the minutes, agendas, and preparing reports and recommendations to management; maintains the current list of uniform parts and related vendors for replacing those parts for employees; maintains the body armor replacement schedule. ➢ Researches and develops specifications, solicits bids and awards contracts for the procurement of capital equipment, vehicles and machinery; ensures compliance with established District purchasing procedures. ➢ Oversees and manages all fleet maintenance and repair activities; develops and oversees contracts for outside service and repairs; administers contracts to purchase tires, fuel and other items available through State and County cooperative purchasing agreements. ➢ Coordinates the safe and lawful storage, use and disposal of hazardous materials; secures and maintains all necessary permits. ➢ Oversees the fuel purchase and storage program, storage tank permits and service station credit card accounts; submits required fuel tax reports to State Board of Equalization. ➢ Assists in coordination of the occupational safety program including safety training, emergency preparedness plan and site inspections; conducts studies and analyses of safety issues; maintains safety -training records. > Provides staff assistance to the Operations Manager, coordinates assigned activities with those of other divisions and outside agencies and organizations; participates on a variety of committees; prepares and presents staff reports and other correspondence as necessary. ➢ Prepares and maintains work logs, reports, records, and files; ensures the proper documentation of operations and activities. > Attends meetings, conferences, workshops, and training sessions; stays current on the status of new and pending regulatory legislation related to the assigned functional arms; recommends changes to current policies and procedures in order to comply with changes in legislation. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Principles, practices, and procedures of managing a comprehensive two-way radio communication system, fleet maintenance and repair, equipment procurement, and other programs as assigned. > Maintenance principles, practices, tools, and equipment for maintaining and repairing communication equipment, vehicles, and other District appurtenances. > Principles and practices of fleet maintenance program development and administration. > Principles and practices of occupational health and safety program development and implementation. ➢ Methods, techniques, policies and procedures pertaining to purchasing and awarding of contracts. ➢ Principles and practices of contract negotiation. ➢ Operational characteristics of two-way radio communication systems. > The operation and maintenance of a variety of hand and power tools, vehicles and power equipment. > Occupational hazards and safety equipment and practices related to the work, including the handling of hazardous chemicals. ➢ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. ➢ Basic principles and practices of budget program development, administration, and accountability. > Modem office practices, methods, computer equipment, and basic computer applications. ➢ Principles and procedures of record keeping and reporting. ➢ English usage, spelling, vocabulary, grammar, and punctuation. Support Services Supervisor Page 3 of 4 > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: > Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. > Organize, implement and direct fleet maintenance and operations activities. > Analyze, interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. > Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures. > Identify problems, research, and analyze relevant information, develop and present recommendations and justification for solutions. > Perform the most complex fleet maintenance duties and operate related equipment safely and effectively. ➢ Develop cost estimates for supplies and equipment. > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Respond to communications failures in a timely manner to ensure the proper functioning of the system in case of emergency. > Prepare clear and concise reports, correspondence, procedures, and other written materials. > Establish and maintain a variety of manual and computerized files and record keeping systems. ➢ Make sound, independent decisions within established policy and procedural guidelines. > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate modern office equipment including computer equipment and software programs. > Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to an Bachelor's degree from an accredited college or university with major coursework in business administration or a related field and four (4) years of experience in purchasing, fleet management, or occupational safety, including one (1) year of administrative and/or lead supervisory experience. Licenses and Certifications: ➢ Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work in confined spaces and around machines, to climb and descend ladders, to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various District sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent Support Services Supervisor Page 4 of 4 walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 100 pounds, or heavier weights, with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS Must be willing to work extended shifts or be called back in emergency situations and work with exposure to difficult circumstances. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District TRAINING AND SAFETY SPECIALIST DEFINITION Under general supervision, plans, develops, coordinates, and administers training and staff development programs for all District staff; develops and implements methods to evaluate training needs and track requirements; assists staff with individual training plans and makes recommendations for training courses and programs; develops, monitors, and administers the District's occupational health and safety program in compliance with Federal, State, and local regulations; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Human Resources Supervisor. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is a single -position specialist classification that plans, develops, and implements District training and staff development programs and occupational health and safety programs. Responsibilities include working with staff to identify training needs and opportunities, as well as, safety hazards; developing and scheduling training activities and classes; ensuring compliance with all applicable Federal, State, and local laws and regulations and department policies and procedures; and maintaining records related to assigned programs. Successful performance of the work requires the frequent use of tact, discretion, and independent judgment, knowledge of departmental and District activities, and extensive staff, public, and organizational contact. This class is distinguished from other administrative support classes in that it performs complex professional duties that require advanced knowledge and specialization in training and occupational health and safety program development, coordination, and administration. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. > Plans, develops, coordinates, and administers comprehensive training and staff development programs for all District staff designed to improve individual and organizational productivity and to provide training to meet certification, licensing, and educational requirements. > Assists staff with individual training plans and makes recommendations for training; ensures District compliance with Federal and State regulations, including Peace Officer Standards and Training; assists in identifying and resolving problems related to training issues. > Develops, coordinates, schedules, and evaluates in-house and off -site training classes; develops training presentations and materials as needed; maintains detailed calendar of District training events, activities, and hosting events. > Provides standardized training such as First Aid, Blood Borne Pathogens, and Cardiopulmonary Resuscitation (CPR) classes. > Coordinates payments to vendors for approved training costs; prepares expense reports and invoices; submits training reimbursement requests; prepares source of revenue forms, expense reports, and payment authorizations. Training and Safety Specialist Page 2 of 4 ➢ Tracks employee training hours and expenses; updates and maintains specialized database systems; develops and generates reports on staff attendance at trainings and conferences; prepares reports for inspection or audits. ➢ Develops, coordinates, and implements occupational safety and health programs designed to reduce risk and ensure workplace safety; attends monthly Safety Committee meetings. > Reviews, develops, and updates safety related policies and procedures as required by law or as necessary; maintains District safety -related manuals and documentation, including preparing and distributing appropriate communications. ➢ Establishes and implements safety training objectives; plans, develops, schedules, conducts, or arranges for regulatory and other safety/health related training; prepares and maintains required reports. ➢ Acts as Facility Safety Officer; inspects and monitors District facilities for compliance with Federal, State, and local safety and health regulations, as well as industry standards; checks and ensures supply of safety equipment and materials, such as automated external defibrillator (AED) and first aid and disaster supplies. ➢ Develops and maintains the District's Injury and Illness Prevention Program, heat illness prevention plan, emergency action plan, disaster plan, and other plans and programs. ➢ Conducts thorough audits and investigations and analysis of hazards, accidents, injuries, and incidents including Occupational Health & Safety Administration (OSHA) reviews; recommends changes to preclude injuries. ➢ Coordinates ergonomic training program; evaluates and analyzes workstations and modifications; purchases equipment and maintains inventory of equipment. ➢ Represents the District and assists regulatory agencies during and after audits of District operations; coordinates corrective actions and follow-up. ➢ Plans, participates in, conducts, and evaluates special projects and studies requiring coordination of activities across departmental and functional lines. ➢ Prepares and maintains accurate and complete records of the work performed; prepares clear and concise reports to monitor the success of assigned programs; creates related written materials, including monthly training newsletter. > Prepares, administers, and is responsible for the budget for the assigned function; forecasts additional funds needed for equipment, materials, and supplies; administers the approved budget. ➢ Organizes and maintains various administrative, confidential, reference, and follow-up files. > Provides general information regarding policies, procedures, and regulations, including responding appropriately to complaints, requests for information, and coordinating work with other District departments and outside agencies. > Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval; ensures compliance with applicable Federal, State, and local laws, rules, regulations, and ordinances. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Principles, practices, and methods of administering and coordinating a comprehensive employee training and development program, including training requirements for Peace Officers in accordance with the Commission on Peace Officer Standards and Training. > Principles and practices of budget development, administration, and accountability. > Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs. Training and Safety Specialist Page 3 of 4 ➢ Policies, regulations, specifications, and requirements governing health, safety, and accident prevention of District field and office environments, including accident analysis and prevention methods and techniques. ➢ Recent and on -going developments, current literature, and sources of information related to training and health and safety programs. > Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including California OSHA requirements. ➢ Effective communication and instructional methods and techniques in public presentations. ➢ Business letter writing and report preparation techniques. > Modern office practices, methods, computer equipment, and computer applications related to work, including word processing and spreadsheet software. ➢ Principles and procedures of record keeping and reporting. ➢ English usage, spelling, vocabulary, grammar, and punctuation. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Coordinate, direct, and implement comprehensive training and employee development programs suited to meet the needs of the District, including First Aid, Blood Borne Pathogens, CPR, and other training programs. ➢ Recommend and implement goals, objectives, and practices for providing effective and efficient training programs. > Learn the certification and licensure requirements for District staff. ➢ Interpret, apply, and explain applicable Federal, State, and local policies, procedures, laws and regulations. ➢ Understand the organization and operation of the District as necessary to assume assigned responsibilities. > Effectively make presentations to various groups. ➢ Research, analyze, and summarize data and prepare accurate and logical written reports. ➢ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. ➢ Make sound, independent decisions within established policy and procedural guidelines. > Establish and maintain a variety of filing, record keeping, and tracking systems. ➢ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modern office equipment, including computer equipment and specialized software applications programs. ➢ Use English effectively to.communicate in person, over the telephone or radio, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from a four-year accredited college or university with major coursework in training/development, occupational health and safety, public education, or a related field and three (3) years of progressively responsible experience in training/development, health and safety, or closely related experience. Training and Safety Specialist Page 4 of 4 Licenses and Certifications: ➢ Possession of a valid California Driver's License. ➢ Possession of, or ability to obtain, a valid CPR, First Aid, and AED Instructor certification. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect various field and operation sites, including traversing uneven terrain; vision to read printed materials, a computer screen, and to make inspections; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work partially in an office environment with moderate noise levels and controlled temperature conditions, and partially in the field and are occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District VOLUNTEER PROGRAM MANAGER CLASS DEFINITION Under general direction, oversees and administers the District's volunteer programs including supervising, recruiting, training, and recognizing/rewarding volunteers; coordinates various District volunteer programs including, trail construction and maintenance, community outreach, special projects and conservation easement; developing and implementing methods to sustain volunteer participation; maintaining volunteer records; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Public Affairs Manager. Exercises direct supervision over volunteers. May provide technical and functional direction to lower -level staff and/or interns. CLASS CHARACTERISTICS This is a single -position classification that oversees and administers the District's volunteer programs. Responsibilities include working with staff in other departments to identify opportunities for volunteer support and to develop volunteer program parameters; recruiting and training volunteers, ensuring volunteers comply with all applicable District policies and procedures, coordinating the activities of the volunteers with other District departments, and maintaining records and reporting statistics related to the volunteer program, including tracking volunteer hours. The incumbent also assists in promoting the District's volunteer program through public speaking and participation in community events and activities and performs other duties as required. This class is distinguished from the Docent Program Manager in that the latter is responsible for developing, implementing, and overseeing all of the District's docent programs. EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. A Plans, directs, oversees, and coordinates the District's volunteer programs, including preparing and administering program budgets, developing policies and procedures for assigned programs, recruiting and training volunteers, and preparing public outreach and information relating to District volunteer programs. > Oversees and coordinates various District volunteer programs including, but not limited to, trail construction and maintenance, community outreach, special projects and conservation easement. > Recommends and assists in the implementation of goals and objectives; establish schedules and methods for providing volunteer services; implement policies and procedures. > Monitors program performance; recommends and implements modifications to systems and procedures. ➢ Participates in the annual budget preparation; prepares detailed cost estimates; monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement; participates in the bid process for assigned projects. Volunteer Program Manager Page 2 of 4 > Collects and analyzes requests for volunteer help from District staff; recruit, select, train, motivate and evaluate volunteers; organizes and schedules staff and outside trainers for various volunteer training sessions. ➢ Works with the Public Affairs Manager and other staff to identify opportunities for volunteer support and to develop new volunteer positions and programs; establishes and maintains a listing of the volunteer positions in each department, including the desired number of volunteers for each position. ➢ Identifies and implements ways to recruit new volunteers through community outreach, public relations programs, volunteer recruiting fairs, local volunteer agencies and organizations, court referral programs, and other service organizations. ➢ Receives volunteer applications and maintains a log and file of all applications; screens applications and schedules interviews for volunteer applicants; participates in interviews with the appropriate department manager; handles all necessary correspondence with applicants in a timely manner. > Determines which function each volunteer is best suited for based on assessment of volunteer knowledge, skills, abilities, and District needs; schedules volunteers to meet the needs of the District while maximizing volunteer job satisfaction and fulfillment. > Provides training to staff on working with volunteers. ➢ Ensures all volunteers are informed about District programs, services, and activities and that District staff is informed about the volunteer program, including providing orientation for new volunteers; coordinating on-the-job and other required training between volunteers and staff. > Produces the volunteer newsletter; writes various articles relating to all aspects of the volunteer program and District issues; reviews and updates the volunteer section of the District's website; develops and maintains a volunteer handbook and ensures each volunteer receives a copy. ➢ Responds to inquiries from potential volunteers; provides information about volunteer programs; prepares and mails information packets. ➢ Performs daily coordination of volunteers, holds meetings with volunteers, and gets feedback from volunteers regarding job satisfaction; designs and implements volunteer recognition programs; assists department managers in addressing performance deficiencies and issues by providing additional training, reassigning the volunteer, or terminating the volunteer assignment. ➢ Prepares and maintains accurate and complete records of the work performed; prepares clear and concise reports to monitor the success of the volunteer program; creates related written materials as necessary. > Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Principles and practices of volunteer program goal setting, development, implementation, and evaluation. > Practices of researching program issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Principles and practices of volunteer supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. ➢ Techniques for providing a high level of customer service to the public, volunteers, vendors, contractors and District staff, in person and over the telephone. > Principles, practices, and methods of administering and coordinating a volunteer program. Volunteer Program Manager Page 3 of 4 > Techniques for dealing with a variety of individuals from various socio-economic, cultural, and ethnic backgrounds. > Applicable Federal, State, and local laws, codes, and regulations. > District goals, objectives, and priorities. > Business letter writing and basic report preparation techniques; effective communication techniques in public presentations. > Basic principles and practices of budget program development, administration, and accountability. > Basic principles and procedures of record -keeping. ➢ Basic mathematical principles. ➢ Modern office practices and procedures, including the use of standard office equipment. > Computer applications related to the work, including word-processing, spreadsheet, and graphic design programs. ➢ English usage, grammar, spelling, vocabulary, and punctuation. Ability to: > Plan, research, organize, coordinate, and implement a variety of activities and programs related to the District's volunteer programs. > Identify and implement effective course of action to complete assigned work. > Interpret, apply, and explain complex laws, codes, regulations, and ordinances. ➢ Develop effective volunteer program development and recruitment strategies and campaigns; establish and maintain relationships with diverse groups of volunteers and community groups. > Coordinate a variety of projects and programs simultaneously. > Prepare written reports and correspondence. > Train and instruct others in work procedures. > Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Organize own work, coordinate projects, set priorities, meet critical time deadlines, and follow up on assignments with a minimum of direction. ➢ Operate modern office equipment, including computer equipment, copiers, printers, and software programs. > Use English effectively to communicate orally and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish and maintain effective working relationships with employees and those contacted in the course of the work. Education, License, and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in recreation administration, natural resources management, or a related field, and two (2) years of relevant experience working with the public and coordinating volunteer activities. Licenses and Certifications: > Possession of a valid California Driver's License. Volunteer Program Manager Page 4 of 4 PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various cities and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 25 pounds. ENVIRONMENTAL ELEMENTS Employees work primarily in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may be required to travel to District field sites where exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, and mechanical and/or electrical hazards are possible. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS May be required to work evenings, weekends, and holidays. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Midpeninsula Regional Open Space District WEBSITE ADMINISTRATOR DEFINITION Under general direction, performs a variety of website administration duties, including managing content, graphics, and text, building District brand awareness, ensuring ease of accessibility and use, and engaging users to visit District open spaces and volunteer; creates, develops, and maintains the District's public website and other web properties; evaluates, researches, designs and implements hardware and software improvements related to the District's website and its related systems and equipment; provides technical and content management support to District staff; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Public Affairs Manager. Exercises general supervision over assigned interns and volunteers, and may provide technical and functional direction to lower -level staff. CLASS CHARAC'1'E:RLSTICS This is a single -position, professional classification responsible for overseeing and administering the District's web content, systems, and equipment. Incumbents are expected to possess advanced knowledge of website administration, content development, manipulation, and finalization. This incumbent has the authority to adapt specific program procedures and activities to meet the needs of the District and incorporate technological advances. The work requires the frequent use of tact and judgment, good knowledge of District -wide operations, and the ability to conduct independent projects and programs. This class is distinguished from the Public Affairs Manager in that the latter has overall management responsibility for all public and media communication and outreach programs, functions, and activities and for developing, implementing, and interpreting public policy. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. ➢ Administers, maintains, and updates the District's website; receives and responds to staff requests, information, and questions in order to update web content. ➢ Maintains and updates District website design and usability by determining site architecture, setting and monitoring application of display standards, managing the site development and upgrade process, developing and maintaining links, reviewing requests for changes from District staff, and designing and editing content. ➢ Assists District departments and staff with the website content by working with staff to modify and finalize content; writes web content such as abstracts or summaries of information posted on the District's website. ➢ Ensures that all website content is uploaded to the site on a timely basis, refreshed and updated according to the content schedule, and that information and the website's design flow adheres to branding specifications and is conducive to a user-friendly find/view pattern. ➢ Improves the website by evaluating current web implementation., analyzing user feedback, researching new technology and trends, and testing new applications and equipment. Website Administrator Page 2 of 3 > Utilizes a wide range of software programs and hardware in order to successfully complete projects; converts text and/or images into a web -appropriate format using a variety of software applications and programming languages. ➢ Conceptualizes and prepares preliminary designs through final products and translates abstract ideas into viable formats for various design products. ➢ Creates, edits, and proofreads text, as necessary, to ensure accurate and effective communication. ➢ Maintains responsibility for the overall navigational design of the website, and participates in planning strategies to disseminate information to the public in an effective and positive manner; participates in designing programs and materials to enhance the District's image and maximize public awareness of programs and services available. ➢ Maintains an understanding of current web technologies through continuing education, reading, or participation in professional conferences, workshops, or groups. > Assists in the implementation of goals, objectives, policies, procedures, and work standards for the District, including recommending improvements as it relates to the web, graphic design, and related areas. > Plans, organizes, assigns, supervises, and reviews the work of assigned interns and volunteers performing website content coordination and development work. ➢ Selects and trains new interns and volunteers, and evaluates assigned volunteer performance. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: > Principles and practices of effective web design and layout, from both server and client perspectives, including user interface and navigation. 9 Applications and functions of computer hardware, software, and peripheral devices. > Database programs such as MS SQL Server and MS Access. > Graphic programs such as InDesign CS, MS Office 2000, Microsoft Publisher, Adobe Acrobat, Adobe Photoshop, Adobe Dreamweaver, and Microsoft PowerPoint > Web development languages and content management systems such as HTML, ColdFusion, .NET, Java Script, ASP, XML, CSS, and various others, as well as current browsers, and other merging web technologies. ➢ Business analysis and software development tools and methodology. ➢ Modern office practices, methods, and computer equipment and applications related to the work. > Record keeping principles and procedures. > English usage, grammar, spelling, vocabulary, and punctuation. > Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: ➢ Develop, maintain, and update website content, lay -out, and usability. ➢ Effectively integrate front-end templates with back -end functionality. > Analyze and evaluate data, formulate proposals, and implement computer system plans. > Provide guidance and training to District staff and assigned interns and volunteers. > Learn to use new and existing software and hardware. > Present effective training programs and train users in the application and use of computer software. ➢ Compose clear and concise correspondence and reports. > Understand and follow oral and written instructions. > Make accurate arithmetic, financial, and statistical computations. ➢ Establish and maintain a variety of filing, record -keeping, and tracking systems. Website Administrator Page 3 of 3 > Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. > Operate modern office equipment including computer equipment and specialized software applications programs. > Use English effectively to communicate in person, over the telephone, and in writing. > Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. > Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualif-ying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major courscwork in journalism, public relations, marketing, computer science, information systems, or a related field, and three (3) years of increasingly responsible experience in web/interactive design, administration, and development. Licenses and Certifications: > None. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2010 REVISED: N/A FLSA: Exempt Appendix II Recommended Employee Allocations KOFF & ASSOCIATES, INC. R 'ke Williams ;Real Pro ert Manager Kab rn traU ... °s t.._.t..._......._._._ 4_ N Ch .... ._.o_ .y . _. ......._..__...._.. » Katie Administrative Assistant I No Change !General Counsel !Sue Schectman !General Counsel Katie Tom' ,t tdv 11 WIN tfigaW 't Re.• l l<i r"atl' Draan Mo..h ';!ling: S" i -R itePxiediima i to . ! t t ig tre+�',` o Controller ! No Chan e: Controller Board of Directors ! Katie ! No Change General Manager ;Steve Abbots !General Managerw i Katie !Title ChangeGenera! Counsel (Sue Schectman :General Counsel f Katie ._!_...._Katie......_. Katie Katie Michelle Radcliffe District Clerk VACANT !Assistant General Counsel_ ».._ .._ — ._ _...._ Sue Schectman General Counsel Sonya Morrison !!Human Resources Technician Gordon Baillie ;Management Ana t A t}ISe li t Ne"t4dr� Rl3tk GI' , k i 1. i 6 4 tit n Ce9i h'f�bY 3w�ou o r>3 ( :, i : ReCep�ootstfAdm?r shafFre ss j ih� ,� p, ;!, .{1 th 4diri 'GeWe a a fir A . ., .. ... _....... ,. �....., „ . ,014,t1 , .��+r+�, r, .. �`� '� �?l7 . . . . �� ii r �,?r � � h ;�sDtfo4cj('` ! � . ,��Dts'fr�ctiCle rde?tuta � ,l , , ul�p Bnz?fa CorrJgdpn ," . 5 to . es (i ,tVq It cE �i if esislt f"#At3triif i tP4. i' 1?; if 10- al CV .—��eilt �, r>tlh�Sp�?r~ �i.. ....y._ , �;._ �t�rl sleitRe'cl � 1a�.1��L} (it"1! jn'�i`r'idttifir5is'�aM,r�'Seruide?sM�it`ag_e�'l.._' �L nn Tottori Senior ManagementAnal t Senior Mana st No Chan a !Administration VACANT General Mana er Katie Il` #` t � n 'rc e�o d� t t`�`►t '�� i icT : c►}n ao l !3 15t�'' AER ement Anal Administrative Assistant Administrative Assistant 1 No Change 'General Manag.er !Steve Abbots General Manager Katie Leslie Wright !Administrative Assistant »»_ .Administrative Assistant —1"-No Change !Operations__ !Gordon Baiilie 'Management Ana.. st 'r'_ Katie Jeannie 8uscagfia ?Administrative Assistant lAdmin?strattve Assistant j No Change Planning_ JAna Ruiz 1.Planning Manager _ t Katie Teresa Gibson Administrative Assistant ?Administrative Assistant No Change ,Public Affairs 'Rudy Jurgensen tPublic Affairs Manager _ ' Katie »_ Jean Chum !Administrat ve Assistant iAdmi 's ve sis an o ange • eal Property M? Sue Voiss (Administrative Assistant !Ye' tigri iii f Y tofu 'Ai'1 ! n .. M a e,Atra��,�t�'���kdr�,rnf5'Ycati�ie: Mike Foster :Controller ' l i?i l 4§ n R�ri tr E� � iad ?b '�:! A Vifi 5ta Ze;Qusslg{arfft;(,t , ; . �f .J: "ter µ. t». "!Assistant General Counsel NI General Counsel M FHuman Resources Technician Mana ment Analyst Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 mil. Jlh tuttbSvo kton I it iCre : r ::t;},1 i!Ni(„,,,r+ �t I ? ¢ ,: c ,vi i n r' ____.F ..�.I�.:' n ut ;;tray.���?',�I��i4rikfzic�ti'�¢i �;!k"t�s9:���nitt?>��et`.I�tSsj�„Pidi�ir�"w�'CS�&one, Btlrih}�Y,sona`dtSi'f ��'SerihoY,rxCoCdl±t6iEf�peclalist>> 9 -" S k 'Katie Nicole Perez No Change !General Counsel_jBoard of Directors i No Change lAdmm?stration Annetta Spiegel !Acting Adminlstratlon and HRManager No Chan €0 erations David San utnetti iOperations Manager Admin Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 Em Mike Williams Real Property Manager Elaina Cuzick Real Property Specialist Michael Reeves pReal Propertl Specialist SSh` F Soli f f ''rf O M 'r rf Real Property Manager Real Property Specialist Real Prooert No Change ;Real Property No Change :Real Property Specialist No Change Real Propert peer Steve Abbors General Manager Jeremy Mike Williams Real Property Manager Jeremy Mike Williams Real Propert Manager _ JeremyMiWitERKERFOR" 1.104 irgaitivin Real Property Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 irtzsririgr Rudy Jurgensen itiew Public Affairs Manager :Public Affairs Specialist 'Public Affairs Manager i No Change Public Affairs Specialist iNo Change a2 k 'Public Affairs !Steve Abbors 'Public Affairs RudJur er i Jeremy a,.�tLC:..wt�•�riusu+aa^r.,us< yan,m2+�.,•rer_-,,.._u�xer�er.,r_ve�,,. ..i...+�, !General Manager Jeremy ensen :Public Affairs Mana Public Affairs Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 rl lB41 ' Ana Ruiz Galli Basson !Planning Technician Plannina Meredith Mannin KORREW Planning Manager :Planning Manager iPlanning Technician Technician :Planning Technician ------------- 441 Senior Planner RAIMINtragrAitt No Chan Senior Planner 14 •�" i.' Zach Alexander No Change No Change :t1iG1ah P anning !Steve Abbors Planning jCasey Cleve P anning Casey Cleve !GIS Coordinator Jeremy e Planning lAna Ruiz Plannin Manager Jerem tffigfk el`��e'i~�ii�'i� .1. ti S �JaGti��kil.i General Manager Jeremy !GIS Coordinator Jeremy Planning Midpeninsula Regional Open Space District Classification Study Allocation List August2010 Cla' hra-Koopm hilt dur'ce(Sp xaP. h..i a 1! ill 14th! Mona ddlal) ! I th ' i 6_e!atib �q �r,� Jo r 'i its, tniPRes; r e Sot ltstt '�f, BJ� t' i i;Fri �1 gas iarcg, M m ' Spgclala 3' ii it ,ch vAO�iN'ti�lsfir.tl ,!I�'4 :f R�sdu�ice�Soeaal;stit�;,r+;,t,? +i,.�:!�,,,ra. Resot�rc�,F%fa�a met `ecf9�is�l;�+ ' r 1 4�C1ta� Vii' of j li 9 (! 1 ere , 11 rat. L� a�r$��hns, � cis j aCIn gReessler ._ rResoutxe Mana eme ; telalis ' yr lei' + !or Resodr> a told; eriitltt §Iasi ei i. �r d sib it,�" enfhirReBaYJ�h7ena einedY�Stiefiel. ' ,k • N(Ap ! 9 �`! Cindy Roessler age y ,-__ _, (Senior Resource Ntinagerrent Specialist (Senior Resource Management Specialist !No Charge d Sa i. {�ft� ,Operations !David Saneuinetti Opeat)ons Manager i Jeremy David Topley Support Services Supervisor !Support Services Supervisor INo Charge -David Sanguine% ;Operations Manager 1 Jeremy ,Operations ettty Brian Malone Area Superintendent Area Superintendent !No Charge Opa atrons (Skytcle) ?David Sangulnet0 Operation Manager Alyssa , Michael Nev bum Area Superintendent Area Superintendent !No Chase l0oeratlons (Foothills) ;David Sangu ne%:Operations Manager i Grant Kern Equipment Mechanic/Operator Equlpment MechanidOperator INo Chenge...•'Operetlons gaysse (Skyline) I Cra:g,Bedtman-LMaintenance and Resource Supervisor _,i_ Alyem T.900.11.1.1)..2.4. 101i Bankosh _l Maintenance and Resource Super soh__ A! ssa AlyssaM lO rafionsLFoot'hfls) 'Michael Junch !Maintenance and Resource Supervisor Alyssa __ (Foolhrft) rkicheel Bankosh (Maintenance and Resource Supervisor I Alyssa Hoiden Neal Equipment Mechanic/Operator __- KenBotle !Equipment Mechanis/OperatorEquipmentMechanic/Operator Mark Casseretto reAyipment Meahanic.lOpe•ator Equipme_n•t Medlar nIJOperetor _._______.-_ ,_... _'No Change_,4QeeratI&i _„-___•___•__- rNpChange,Oparraaationa(Skyline]__tCraig.BeckmanY�Malntenanceand.ResourceSu_pensor Equipment Mechanic/Operator No Change Fans Maintenance Worker iNo Change'Operahons Jaime Villarreal Fann Maintenance Worker Brendan Dolan !Lead Open Sepia Technician -,...••_ Lead Open Space Technician iNo Change IOperations (Skyline). iStan Hooper -"Maintenance and Resource Supervisor Alyssa Jim Moll (Lead Open Space Technician _ ;Lead Open Space Technician No ChangeiOperations (Foothills) !Michael Bankosh 'Maintenance and Resource Supervisor ? Alyssa Rick Parry Lead Open Space Technician :Lead Open Space Technician :No Change !Operations (Skyline). Stan H i C Y i � Maintenance and Resource Supervisor ;!ni sa ;!nice Hernandez Lead 0 en S ace Technician !Lead O en S ace Technician INo Chan a Operations Foothills) :Nschael Jurich Maintenance and Resource Su rvisory i gg Ml c BbF�kGS �Me r oagai( of k� eT r Tltrt _ Michael Junch ,' w71?.-,GRWEdepee' ,R-e`4e f' h , iE irist tCb sD� 7 Chet�ge e JS r-: .. t -,.._ ,_. ...._ .. ._— _,-, fire .. ' _ §23iiti,iogq}_t:tjit....!lvitit�rwit n 71-4-BnCdp�CQrfr5 'ziii ii--".- ' ' 1 il nit Nni•Ekil '8 9:.:.. � i;�� �: r R "� ` i A - , rtb�kEaiS e` mfLh,J,a t .till{ i, $- �a$ul`l Y.n!eiidbilet....01 7'}K ' !�'''I.iA Dankest) !Maintenance and Resource Supervisor p, . x i ' ' ill AlySeiir A1j ssa Amanda Mills Open Space Technician !Open Space Tec eician !No Cane +Operations (Foothills) :Michael , Brannon McKbbin ;Open Space Technician ;Open Chang Space Technician !No Cha e 4,Operatlons (Skyline) ;Stan Hooper ,Maintenance and Resource Supe sor r__ Alyssa rvi Brian Fair LOpenSpace Technician Open Space Technician !No Change ,Operatiors(Foothill )rkechaelBankosh ;Maintenance and Resource Supervisor ErfcStenton 'Open SpaceTechnician OpenSepeeTechnidan !NoChartge lOperatlone(Sky'Ine) ..1. Alysee ICra Beckman !Maintenance and Resource Supervisor__! Alyssa (!oath:tls 1ichae' Jurlch _ 'Maintenance and Resource Supervisor _--Alyssa �_ (F-oothinsi Michael Junch� CMairttenance and Resource Supervisor ' Alyssa _ Operations (Skyline) !Stan Hooper Maintenance and Resource Syperv!sor ._.!,.1y.. _,_ Operations (Foothills) IMchael Jur:ch 'Maintenance and Resource Supervisor { Alyssa tgnado 2avale.,_•____;Open Space Technician - - .. !Open Michael Gorman !Open Space Technician !Open Space Technician !Na Change ipeeraaons Space Technician r! No Change TOperations Space Technician "No Change Space Technician ¢No Change -- Rich Hopp _ 10oen Space Technician •Open Sal Cermeno !Open Space Technician !Open Scott Cotterd IOoe_Spece Technician !Open Space Technician ;No Change ;Operations (Skyline) iCraig Beckman `:Maintenance and Resource Supervisor i Alyssa Steve Davison :OpenSpaceTechnician ' Open Space Techniden `NoChanme : Operations (Skyli e" Stan Hooper !Maintenance and Resource Supervisor I Alyssa Steve Reed (Open Space Technic an Open Space Technician No Charge_ 0.perations (Skyline) )Creig-Beckman jMaintenance and Resource Supervisor 1. Alyssa David San•9uinetti 'Operations Manager !Operations Manager No Change =:Operations :Steve Abbors IGeneral Mana�!t er 1 Alyssa •Alex Haeke {Ranger __________ _ - _.._- _r Anihtny Comda 'Ranger tiger 'No Change_,.Oper i ons (Skyli e) iDerms sing_Rarger _ I Alyssa (FoatMils•ltChris Barred Supervlsing.Ranger Alyssa _ Rart�er :No Change =Operations Brad Pennington YRaneer (Ranger No Change Operationsffik AAiine) !Dennis Danielson ;Supervising Ranger Alyssa Dennis Helmer !Ranger :Ranger ENo Change roperations,{Foothills) rehrts Barresi !Supervising Ranger Atysse Elsa Stanton ;Ramer iRart�c er :No Change Ooerations (Skyline) Dennis Danielson iSupervisisRamer Elizabeth Wright ;Ranger ':Bagger INo Chanee7TOperations (Sky_liri errs Danielson !Supervising Ranger &ssa Frances Reneau !Ranger 'Range.!._.___.- Gre tnak Ranger -,, ._.......,!Ranger ireu Jeff Smith ,Ranger •. !Ranger John Lloyd __}Ranger .• !Ranger•___.•_ Ken Hiller ;Ranger •,_ -_ ,_ NO Change ;Operationa.ffoothills)'Tom __...-. .iN to ange402erations•jSk„�'lire� No Change yOperations{Foothillet :No Change (Operations.{SkylinsZ_ _ _ • . No Change -_ _.___� tNo Change .• o.peratlons FFoothllls) perations (Foothills)sChris (Sk-yline) ;Brendan Lausten 'SupervisirtpRaeger__•_..._____ ssa Nyasa AI .__ Nyasa Nyasa._-_ - Al�ssa•__ Nyasa _-. Brendan Downing Pen/ . 3. anger __ _ _ _ TomLausten .Su-pervisanaRanper_•_.__..__..._...._,__.____: rendan Downing, tSu,)rervisingRan�ger ._,__• Chris Barresi iSipervislsRanger ...1.9.99.9.91:__� .11_ on ;Ranger 'Ranger ram Paterson i Ranvier !Ranger •r„ Barresi LSupervising Ramer INo Change (Operations _ -•� • _.1 Downing ISup R4pier R er Mike Perez I Ranger Ranger !No Chance !Operations (Foothills) (Tom Lausten IS iurrvis:ng Ranger F. Alma ' Peter Cook !Renner Ranger (No Change *Operations (Foothills) ;Tom Lausten !Supervisirrg,_Ranger -I- NVssa Rebecca Trout Bach 'Bander ;Ranger S1eveGlbbons— lRanoer i. iNo Change rations Foothills 'Chris .Pe ratlans(Skyine]_dendan OperationsiSi tine! 'Dennis 10 !lichee! Barresi iSu i Ran er N N .-._.___-... • e Open Space Technician !No Change Brian Christopher :Seasonal Open Space Techncian !Seasonal Open Space Technician !No Change !Doratiorts,(Foothillsl JNichael Judah Maintenance and Resou•ceSupervisor 7 Alyssa Alyssa Nyasa N,yssa ._ N sa ys.._ Alyssa Cat Allen Seasonal Open Space Techncian 'Seasonal Open Space Technician INo Change !Operations (Skyline) Don Mackessy - _;Seasonal Open Space Techncian )Seasonal -Open SpaceTechnician ;No Chenpo 0�atioru (Skyline) !Stan Gary Bunnell _ Seasonal Oper Space Techncian 1Seascnat Open Space Technician :No Change ,Operations (Skyline) f Jake Niebaum .Seasonal Open Space Techncian- .Seasonal Open Space Technician - __;nip Change <0 _ ations. Sk me .._.___.e __.___.-..__..__....._ -...„... , _per .__._ (Skyline Jennifer Grady ;Seasonal Open Space Techndan rseasorial Open Space Technldan ?NO Change i0paratons (Skyline ;•Stan Stan Hooper 'Maintenance and Resource Supervisor 1 Hooper !Maintenance and Resource Supervisor 3 Start Hooper Maintenance and Resource Supervisor ! na_... Stan er lYuYamlenance and Resource Su soh __ P_._ _ Ifooper ?Maintenance and Ressou Resource Supervisor �, Operations Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 }l�oe Joe Mackessv lSeasonal Oper Space Techncian _."__.__... -"------'---•-- John Citelh !Seasonal Open Space Tec ncian jrise'Td ti Seasonal Open Space Technician :Seasonal Open Space Technic an Ron Smith ;Seaon s al0ien SpaceTechncian •Seasons! Open Space Technician Santiago BS anuelos _ ' easonal Open Space Techncian [Seasonal Open SpaeeTechnician Brendan c_T ri_mq _ jSupervrei Rnge* _,_ —_,,,,,,____ 1-S_4422-M'sin� Ranger Chris Barresi_ Sugernsing Range___._._ ._..____._..__..1 per4129.RanQe_r. Dennis Danielson 'Supervik Ranger ---_ ISupeNsing Ranger Tom Lauaten ;Supervising Ranger Supervising Ranger _ _.____._•----•—,ENO tNo to No Chan9.e_,iQQeabans {Ski ire)_ Stan Hooper ttvla ntenance and Resource Supervisor iNo Change ippiaUonsJpothills !,MibNchael JUMch _ ;Maintenance and ResourceSuperhsor_- Alyssa_ Changebe-tic-ms erations {Focthllts), chael Jurich ,Maintenance and Res0urt8 Su„pervisor Alyssa_ Changg_ Speratlons {Foothl�all chael Junoh Maintenance and Reaource�SupeMsor Aiysse_ _ Change_Sperations {Skyline) [Brian Malone !1Aea Superintendent Atyssa Change, lierationsi„FoothEls haelNewburn_Weal SuQenntendent_ __ Alyssa__ Changt_tpparatiens1§1,5_ ni l an Malone _ L -A -ea Superintendent Atyssa ._ Chan e 0 erations Foothills rMich9el Newborn 'Area Su --- - 4 p (Foothills) _ � pai�ntenaeM �' t Alyssa Operations ATTACHMENT C: Top Monthly Salary Comparison -- Current, Consultant and Management Job Classification Title (old job classification title) Current Maximum Monthly Salary Koff & Assoc. Proposed Maximum Monthly Salary Management Proposed Maximum Monthly Salary Percentage above/below Koff & Assoc. Recommendat inn Assistant General Manager $12,178 $13,941 $13,601 -2.5% Administrative Services Manager $10,177 $11,190 $10,923 -2.5% Operations Manager $10,177 $11,190 $10,923 -2.5% Planning Manager $10,177 $11,190 $10,923 -2.5% Public Affairs Manager $10,177 $10,149 $10,923 7.5% Real Property Manager $10,177 $10,149 $10,923 7.5% Assistant General Counsel II (Assistant General Counsel) $9,491 $10,657 $10,149 -5.0% Assistant General Counsel I Proposed $9,666 $9,206 -5.0% Area Superintendent $8,590 $9,206 $8,986 -2.5% Human Resources Supervisor Proposed $9,206 $8,986 -2.5% Senior Planner $8,172 $8,986 $8,986 Senior Resource Management Specialist $8,172 $8,986 $8,767 -2.5% District Clerk $8,850 $8,559 $8,559 Senior Management Analyst $8,850 $8,559 $8,559 GIS Administrator (GIS Coordinator) $7,396 $8,350 $8,350 Planner III (Open Space Planer II) $7,396 $8,151 $8,151 Information Technology Administrator (Network Specialist) $6,058 $7,574 $7,574 Media Communications Specialist (Website Content Coordinator) $6,368 $7,574 $7,574 Training and Safety Specialist (Training and Safety Coordinator) $5,880 $7,574 $7,393 -2.5% Maint., Construction & Resource Supv. (Maintenance & Resource Supervisor) $6,694 $7,393 $7,393 Real Property Specialist $7,396 $7,393 $7,393 Supervising Ranger $6,694 $7,393 $7,393 Management Analyst II Proposed $7,393 $7,393 Support Services Supervisor $7,396 $7,393 $7,393 Media Communications Specialist (Communications Specialist) $6,368 $7,041 $7,041 Public Affairs Specialist $6,368 $7,041 $7,041 Resource Management Specialist II Proposed $7,041 $7,041 Management Analyst I Proposed $6,706 $6,706 Planner II $7,396 $6,706 $6,706 Accountant $6,627 $6,706 $6,706 Docent Program Manager (Docent Coordinator) $6,058 $6,706 $6,542 -2.5% Volunteer Program Manager (Volunteer Coordinator) $6,058 $6,231 $6,542 5.0% Planner Proposed $6,387 $6,387 1 ATTACHMENT C: Top Monthly Salary Comparison -- Current, Consultant and Management Job Classification Title (old job classification title) Current Maximum Monthly Salary Koff & Assoc. Proposed Maximum Monthly Salary Management Proposed Maximum Monthly Salary Percentage above/below Koff & Assoc. Recommendat ion Resource Management Specialist 1 $6,368 $6,387 $6,387 Executive Assistant Proposed $6,082 $6,082 Public Affairs Program Coordinator (Assistant Program Coordinator) $5,538 $5,793 $5,793 Ranger $5,764 $5,793 $5,793 Senior Administrative Assistant (Deputy District Clerk/Office Manager) $5,880 $5,651 $5,651 Equipment Mechanic/Operator $6,242 $5,517 $5,517 GIS Technician (Planning Technician) $5,764 $5,517 $5,517 Lead Open Space Technician $5,706 $5,517 $5,517 Human Resources Technician $5,880 $5,382 $5,382 Accounting Technician (Accounting Clerk) $5,268 $4,766 $5,382 12.5% Administrative Assistant $5,268 $5,126 $5,126 Farm Maintenance Worker $5,164 $5,004 $5,004 Open Space Technician $5,164 $5,004 $5,004 Seasonal Open Space Technician $3,643 $3,385 $3,385 2 ATTACHMENT D Midpeninsula Regional Open Space District Revised Classification and Compensation Plan Fiscal Year 2011/12 - Effective 12/14/2011 (last revised 11/09/11 05/11/11 and 3/24/10 Step Range Hourly Range $ Monthly Range $ Annual Range $ Time Base Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Seasonal Open Space Technician 247.50 257.50 19.020 21.015 3,297 3,643 39,562 43,711 Part-time Reclassified to Adminstrative Assistant 254.50 279.50 20.395 26.171 3,535 4,536 /12,122 54,436 Part-time Farm Maintenance Worker 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Open Space Technician* 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Reclassified to Administrative Assistant 269.50 29450 23.687 30.395 4406 5,268 /19,269 63,222 Full-time Administrative Assistant 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Full-time Accounting -Clerk Accounting Technician 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Full-time Assistant Public Affairs Program Coordinator 274.50 299.50 24.898 31.950 4,316 5,538 51,788 66,456 Full-time Lead Open Space Technician* 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Full-time IT Help Desk Support 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Part-time Ranger 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Full-time Planning GIS Technician 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Full-time Training and Safety Coordinator - Specialist 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Full-time Human Resources Technician 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Full-time Senior Administrative Assistant 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Full-time Docent Program Coordinator Manager 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Network -Specialist Information Technology Administrator 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Volunteer Coordinator Program Manager 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Executive Assistant 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Equipment Mechanic/Operator 286.50 311.50 28.065 36.013 4,865 6,242 58,375 74,907 Full-time Open -Space -Planner 1 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Resource Management Specialist I /Resource Planner I 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time 2011 12 14_a4_P gehlnent D_2011-12 Position Class Comp Plan Effective 12-14-2011_r-11-115 (2).xls ATTACHMENT D Step Range Hourly Range $ Monthly Range $ Annual Range $ Time Base Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Public Affairs Specialist 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Media Communications Specialist 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Website Administrator 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Accountant 292.50 317.50 29.795 38.234 5,164 6,627 61,974 79,527 Full-time Maintenance, Construction & Resource Supervisor 293.50 318.50 30.094 38.617 5,216 6,694 62,596 80,323 Full-time Supervising Ranger 293.50 318.50 30.094 38.617 5,216 6,694 62,596 80,323 Full-time Management Analyst I (New) TBD TBD TBD TBD TBD TBD TBD TBD Full-time Resource Management Specialist II (New) TBD TBD TBD TBD TBD TBD TBD TBD Full-time Real Property Specialist 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time GIS Coordinator Administrator** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time Planner II** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time 1 Planner III** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time ** Position eliminated 303.50 328,50 33.251 42.668 5,761 7,396 69,1-62 88,719 F Full-time Support -Services -Su pervisof Reclassified to Management Analyst 11 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time Management Analyst H 307.50 332.50 34.604 44.405 5,998 7,697 71,976 92,362 Full-time Senior Real Property Planner** Retitled to Senior Planner 343.50 338.50 36-.739 47.114 6,368 8,172 76,417 98,060 Full-time Senior Planner** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Full-time Senior Resource Management Specialist** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Full-time Human Resources Supervisor (New) TBD TBD TBD TBD TBD TBD TBD TBD Full-time Area Superintendent 318.50 343.50 38.617 49.555 6,694 8,590 80,323 103,074 Full-time Senior Management Analyst 321.50 346.50 39.790 51.060 6,897 8,850 82,763 106,205 Full-time District Clerk 321.50 346.50 39.790 51.060 6,897 8,850 82,763 106,205 Full-time Assistant General Counsel I (New) TBD TBD TBD TBD TBD TBD TBD TBD Full-time Assistant General Counsel II 328.50 353.50 42.668 54.753 7,396 9,491 88,749 113,886 Full-time Administrative Services Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Operations Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Planning Manager*** 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Public Affairs Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Real Property Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time 2011 12 14_a4_Rtttget2nent D_2011-12 Position Class Comp Plan Effective 12-14-2011_r-11-115 (2).xls ATTACHMENT D Classification Title Step Range Hourly Range $ Monthly Range $ Annual Range $ Time Base Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Assistant General Manager 353.50 378.50 54.753 70.260 9,491 12,178 113,886 146,141 Full-time Notes: * OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A. ** Will receive an additional 4% stipend for Masters degree in a related field. ***Will receive an additional 4% stipend for Landscape Architecture license used for District business. The Classification and Compensation Plan does not include the Board Appointee Group. Compensation for this Group is set out below. Board Appointee Group General Manager Controller - Part-time position General Counsel Hourly Monthly Annual Effective Last Salary Salary Salary Date Revised $87.093 $15,096 $181,153 4/1/2010 7/8/2009 $39.424 $6,833 $82,002 4/1/2010 7/8/2009 $83.204 $14,422 $173,064 4/1/2010 7/8/2009 2011 12 14_a4_Pa el$nent D_2011-12 Position Class Comp Plan Effective 12-14-2011_r-11-115 (2).xls KOI'I' & ASSOCIATES, IN Solving the Human Resources Puzzle Since 1984 FINAL REPORT Of The CLASSIFICATION AND COMPENSATION STUDY For The MIDPENINSULA REGIONAL OPEN SPACE DISTRICT VOLUME I CLASSIFICATION February 2011 KOFF & ASSOCIATES, INC. 6400 Hollis Street, Suite 5 Emeryville, CA 94608 510-658-5633 — voice 1.800.514.5195 — toll -free 510-652-5633 — fax ;400 Hollis Street • Suite 5 • Emeryville, CA 94608 • TEL (510) 658-KOFF(5633) • TOLL FREE (800) 514-5195 • FAX (510) 652-KOFF(5633) www.KoffAssociates.com KOFF & ASSOCIATES, INC. Solving the Human Resources Puzzle Since 1984 February 14, 2011 Mr. Steve Abbors General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Dear Mr. Abbors: Koff & Associates, Inc. is pleased to present the final classification and compensation report for the study of all positions for the Midpeninsula Regional Open Space District. Volume I documents the classification study process and provides recommendations for the classification plan, allocations of individual positions for all District staff, and class specifications. Volume II, to be sent under separate cover, documents the market salary survey, findings, and recommendations. This first volume incorporates a summary of the study's multi -step process which included results of written Position Description Questionnaires, interviews with employees and their supervisors and managers, supervisory, management, and employee review and comments in the form of draft class descriptions, and class allocation recommendations. We would like to thank you, Annetta Spiegel, Sonya Siebe, and other District staff for your assistance and cooperation, without which this study could not have been brought to its successful completion. We will be glad to answer any questions or clarify any points as you are implementing the findings and recommendations. It was a pleasure working with your District and we look forward to future opportunities to provide you with professional assistance. Very truly yours, Katie Kaneko President 00 Hollis Street • Suite 5 • Emeryville, CA 94608 • TEL (510) 658-KOFF(5633) • TOLL FREE (800) 514-5195 • FAX (510) 652-KOFF(5633) www. KoffAssociates. com KOFF & ASSOCIATES, INC. Solving the Human Resources Puzzle Since 1984 FINAL REPORT Of The CLASSIFICATION AND COMPENSATION STUDY MIDPENINSUL REGIONAL OPEN SPACE DISTRICT VOLUME I CLASSIFICATION TABLE OF CONTENTS Page Background 1 Classification Study Goals 2 Classification Study Process 2 Classification Concepts 3 Classification Findings and Recommendations 7 Maintaining the Classification Plan 12 Appendix I — Recommended Class Descriptions Appendix II — Recommended Position Allocations i I CI 100 Hollis Street • Suite 5 • Emeryville, CA 94608 • TEL (510) 658-KOFF(5633) • TOLL FREE (800) 514-5195 • FAX (510) 652-KOFF(5633) www.KoffAssociates.com KOFF & ASSOCIATES, INC. Solving the Human Resources Puzzle Since 1984 FINAL REPORT Of The CLASSIFICATION AND COMPENSATION STUDY For The MIDPENINSULA REGIONAL OPEN SPACE DISTRICT VOLUME I CLASSIFICATION Background In June of 2010, the Midpeninsula Regional Open Space District (MROSD) contracted with Koff & Associates, Inc. to conduct a classification and compensation study for all District staff. This study was precipitated by several factors: ➢ The concern of management and the Board of Directors that employees should be recognized for the level and scope of work performed and that they are paid on a fair and competitive basis that allows the District to recruit and retain a high -quality staff; ➢ The fact that class descriptions had not been systematically reviewed and updated for the entire District, and did not necessarily reflect current programs, responsibilities, and technology; ➢ The desire to have a classification and compensation plan that can meet the needs of this growing District; ➢ The desire to ensure that the District has adequate training, career paths, and a classification system that will foster long-term career service within the District; and ➢ The desire to ensure that internal relationships of salaries are based upon objective, non - quantitative evaluation factors, resulting in equity across all District departments. A total of approximately one hundred and eight (108) authorized positions were studied in approximately forty-seven (47) classes. Classification Study Goals The goals and objectives of the classification portion of the study were to: 400 Hollis Street • Suite 5 • Emeryville, CA 94608 • TEL (510) 658-KOFF(5633) • TOLL FREE (800) 514-5195 • FAX (510) 652-KOFF(5633) www.KoffAssociates.com Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 1 Page 2 of 18 ➢ Obtain detailed information regarding each position through a variety of techniques, including written Position Description Questionnaires and interviews with employees, supervisors, and management; ➢ Prepare an updated classification plan, including recommended class descriptions, position allocations, and career ladders for individual job categories, that recognizes the scope and level of the various classes and positions, allows for organizational change to increase customer service levels and cost effectiveness, and is perceived equitable by management and employees alike; A Provide class descriptions and other documentation that includes information required for compliance with the Americans with Disabilities Act (ADA) and appropriate qualifications, including knowledge, skills, and other requirements that are job -related and meet other legal guidelines; and A Provide sufficient documentation to allow the District to maintain the classification system on a regular basis. Classification Study Process The classification study procedures were as follows: ➢ An initial meeting was held with the project team, including District management and employee representation, to clarify study scope, objectives, processes, and deliverables. ➢ An orientation meeting was held to which all employees were invited, to meet consultant staff involved with the project, clarify study objectives and procedures, answer questions and distribute the Position Description Questionnaires. ➢ After the Position Description Questionnaires were completed by employees and reviewed by supervisors and consultant staff, interviews were conducted with all employees and management. ➢ Following the analysis of the classification information gathered, draft class concepts, specifications, and position allocations were developed for management, supervisory, and employee review. ➢ After resolution of issues, wherever possible, including additional contacts with employees and management to gain details and clarification, appropriate modifications were made to the draft specifications and allocations and this final report was prepared. In order to understand our classification recommendations, it is important to understand titling conventions, classification concepts, and how the class descriptions are structured. In preparing the class descriptions, we developed a consistent format that is somewhat different than that currently used by the District. This format has additional information and detail relating to KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 1 Page 3 of 18 supervisory relationships and ADA requirements, specifically physical demands and working conditions. Classification Concepts The Difference between Positions and Classifications "Position" and "Classification" are two terms that are often used interchangeably, but have very different meanings. As used in this report: ➢ A position is an assigned group of duties and responsibilities performed by one person. A position can be full-time, part-time, regular or temporary, filled or vacant. Often the word "job" is used in place of the word "position." ➢ A classification or class may contain only one position or may consist of a number of positions. When you have several positions assigned to one class, it means that the same title is appropriate for each position; that the scope, level, duties, and responsibilities of each position assigned to the class are sufficiently similar (but not identical) that the same core knowledge, skills, and other requirements are appropriate for all positions, and that the same salary range is equitable for all positions in the class. The description of a position often appears as a working desk manual, going into detail regarding work process steps, while a class description emphasizes the general scope and level of responsibilities, plus the knowledge, skills and other requirements for successful performance. When positions are classified, the focus is on assigned job duties and the job related requirements for successful performance, not on individual employee capabilities or amount of work performed. Positions are thus evaluated and classified on the basis of such factors as knowledge and skill required to perform the work, the complexity of the work, the authority delegated to make decisions and take action, the responsibility for the work of others and/or for budget expenditures, contacts with others (both inside and outside of the organization), and the impact of the position on the organization and working conditions. The Relationship of Classification and Compensation Classification and the description of the work and the requirements to perform the work are separate and distinct from determining the worth of that work in the labor market and to the organization. While recommending the appropriate compensation for the work of a class depends upon an understanding of what that work is and what it requires (as noted above), compensation levels are often influenced by two factors: ➢ The external labor market; and > Internal relationships within the organization. KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 1 Page 4 of 18 Compensation findings and recommendations for the District are covered in Volume II of this report. The Purpose of Having a Classification Plan A position classification plan provides an appropriate basis for making a variety of human resources decisions such as the: ➢ Development of job -related recruitment and selection procedures; ➢ Clear and objective appraisal of employee performance; ➢ Development of training plans and succession planning; D. Design of an equitable and competitive salary structure; ➢ Organizational development and the management of change; and ➢ Provision of an equitable basis for discipline and other employee actions. In addition to providing this basis for various human resources management and process decisions, a position classification plan can also effectively support systems of administrative and fiscal control. Grouping of positions into an orderly classification system supports planning, budget analysis and preparation, and various other administrative functions. Within a position classification plan, job classifications can either be broad (containing a number of positions) or narrow (emphasizing individual job characteristics). Broad job classifications are indicated when: ➢ Employees can be hired with a broad spectrum of knowledge, skill and/or academic preparation and can readily learn the details of the District, the department and the position on-the-job; or ➢ There is a need for flexibility of the assignment within a department or an organization due to changing programs, technologies or workload. Individualized job classifications are indicated when: ➢ There is an immediate need to recruit for specialty knowledge and skills; D. There is a minimum of time or capability for on-the-job training; or ➢ There is an organizational need to provide for specific job recognition and to highlight the differences between jobs. Most classification plans are a combination of these two sets of factors, and we have chosen the middle ground in this study as being most practicable in the District's changing environment and service delivery expectations, as well as being in line with the District's strategic plan. This approach resulted in recommendations to retitle some classes to more accurately reflect current responsibilities or use more contemporary titles (e.g., Website Content Coordinator to Website Administrator); or to reclassify certain individuals into existing or entirely new classifications that more accurately reflect current responsibilities (e.g., Senior Accounting Specialist to Accountant, or Network Specialist to Information Technology Specialist); or to create a broad KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume I Page 5 of 18 classification series to incorporate the similarities of the various specializations within District Planners (Open Space, Real Property, and Resource Planner I/II/Senior to Planner I/II/Senior). Detailed allocation recommendations are found in Appendix II of the report. It needs to be noted that not all of these classes currently have allocated positions, but they have been created to provide the District the opportunity to grow and/or to develop its workforce in the future. Class Descriptions In developing the new and revised classification descriptions for all positions, the basic concepts outlined in the previous pages were utilized. The recommended class descriptions are included in Appendix I of this report. Please refer to the Table of Contents for this appendix to locate specific classes. As mentioned earlier, the class descriptions are based upon the information from the written Position Description Questionnaires completed by each employee, the individual job audit interviews, and from information provided by employees, supervisors, and managers during the multiple review processes. These descriptions provide: ➢ A written summary documenting the work performed and/or proposed by the incumbents of these classifications; ➢ Distinctions among the classes; and ➢ Documentation of requirements and qualifications to assist in the recruitment and selection process. Just as there is a difference between a position and a class, there is also a difference between a position description and a class description. A position description, that is often known as a "desk manual", generally lists each duty an employee performs and may also have information about how to perform that duty. A class description normally reflects several positions and is a summary document that does not list each duty performed by every employee. The class description, which is intended to be broader, more general and informational, is intended to indicate the general scope and level of responsibility and requirements of the class, not detail - specific position responsibilities. The sections of each class description are as follows: Title: This should be brief and descriptive of the class and consistent with other titles in the classification plan and the occupational area. ➢ The title of a classification is normally used for organization, classification, and compensation purposes within the District. Often working titles are used within a department to differentiate an individual (for example, a District title of Planner II that designates a fully competent Planner may have a working title of Open Space Planner II). All positions have a similar level of scope and responsibility; however, KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume I Page 6 of 18 the working titles may give assurance to a member of the public that they are dealing with an appropriate individual. Working titles should be authorized by Human Resources to ensure consistency within the District and across departmental lines. Definition: This provides a capsule description of the job and should give an indication of the type of supervision received, the scope and level of the work and any unusual or unique factors. The phrase "performs related work as required" is not meant to unfairly expand the scope of the work performed, but to acknowledge that jobs change and that not all duties are included in the class specification. Supervision Received and Exercised: This section specifies which class or classes provide supervision to the class being described and the type and level of work direction or supervision provided to this class. The section also specifies what type and level of work direction or supervision the class provides to other classes. This assists the reader in defining where the class "fits" in the organization and alludes to possible career advancement opportunities. Class Characteristics: This can be considered the "editorial" section of the specification, slightly expanding the Definition, clarifying the most important aspects of the class and distinguishing this class from the next higher -level in a class series or from a similar class in a different occupational series. Examples of Essential Job Functions: This section provides a list of the major and essential duties, intended to define the scope and level of the class and to support the Qualifications, including Knowledge and Skills. This list is meant to be illustrative only. It should be emphasized that the description is a summary document, and that duties change, depending upon program requirements, technology and organizational needs. Qualifications: This element of the description has several sections: ➢ A listing of the job -related knowledge and abilities required to successfully perform the work. They must be related to the duties and responsibilities of the work and capable of being validated under the Equal Employment Opportunity Commission's Uniform Guidelines on Selection Procedures. Knowledge (intellectual comprehension) and Skills (acquired proficiency) should be sufficiently detailed to provide the basis for selection of qualified employees. ➢ A listing of educational and experience requirements that outline minimum and alternative ways of gaining the knowledge and skills required for entrance into the selection process. These elements are used as the basic screening technique for job applicants. ➢ Licenses and/or certifications identify those specifically required in order to perform the work. Note that a California driver's license is not routinely included unless it is documented in the description that such a license is regularly used in the performance KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume I Page 7 of 18 of the work. Examples of other required certifications include California Penal Code 832 certificate and CPR certificate for the Rangers. These certifications are often required by an agency of higher authority than the District (i.e., the State), and can therefore be appropriately included as requirements. Physical Demands: This section identifies the basic physical abilities required for performance of the work. These are not presented in great detail (although they are more specifically covered for documentation purposes in the Position Description Questionnaires) but are designed to indicate the type of pre -employment physical examination (lifting requirements and other unusual characteristics are included, such as "Finger dexterity needed to access, enter and retrieve data using a computer keyboard") and to provide an initial basis for determining reasonable accommodation for ADA purposes. Environmental Elements: These can describe certain outside influences and circumstances under which a job is performed; they give employees or job applicants an idea of certain risks involved in the job and what type of protective gear may be necessary to perform the job. Examples are loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and other job conditions. Classification Findings and Recommendations All class descriptions were updated or newly created in order to ensure that the format is consistent, and that the duties and responsibilities are current and properly reflect the required knowledge, abilities and skills. Retitling of Classifications One change in the classification plan, as noted above, was the retitling of a number of classes to accurately reflect the actual job responsibilities and duties performed by those in the class as well as industry terminology. Fifteen (15) classifications are recommended for title changes: Network Specialist Training and Safety Coordinator Information Technology Specialist Training and Safety Specialist Assistant Program Coordinator Communications Specialist Docent Coordinator Public Affairs Program Coordinator Media Communications Specialist Docent Program Manager Volunteer Program Manager Assistant General Counsel I/II Volunteer Coordinator Assistant General Counsel Website Content Coordinator Website Administrator GIS Coordinator GIS Administrator KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume I Page 8 of 18 Open Space Planner I Planner I Open Space Planner II Planner II Resource Planner I Planner I Senior Resource Planner Senior Planner Resource Specialist I Resource Management Specialist I Maintenance and Resource Supervisor Maintenance, Construction, and Resource Supervisor These title changes are recommended to more clearly reflect the level and scope being performed by each class, as well as establish consistency with the labor market and industry standards. For example, it is our experience that typically there are not different titles assigned to specific planning specialties such as Resource Planner and Open Space Planner. We find that all planners perform the same essential duties even though they may have planning specialties and in fact are typically paid the same within the market. Accordingly we recommend placing all planners within a general planning class series. Any compensation recommendations (detailed in Volume II) are not dependent upon a new title, but upon the market value as defined by job scope, level and responsibilities, and the qualifications required for successful job performance. All class descriptions are included in Appendix I of this report and recommended position allocations in Appendix II. Reclassification of Classifications We found that several positions worked out of class due to level and scope of work and/or job functions that have been added to the position over time. Therefore, approximately 6% of the District's positions are recommended for reclassification (with possible salary impact). Positions in the following five classes are recommended for reclassification (i.e., not all incumbents within each of these classes were reclassified, only where appropriate): Accounting Clerk Accounting Technician Administrative Clerk (2) Administrative Assistant Deputy District Clerk/Office Manager Senior Administrative Assistant Management Analyst Receptionist/Administrative Assistant Human Resources Supervisor Administrative Assistant Senior Accounting Specialist Accountant Please note, since the initial data collection, analysis, and above recommendations were completed by Koff & Associates, there were several classification changes made due to changes in staffing, re -organization, or other internal changes. We made every effort to include those changes in our report. KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume I Page 9 of 18 Exemption Status One of the major components of the job analysis and classification review is the determination of each classification's appropriate Fair Labor Standards Act (FLSA) status, i.e., exempt vs. non- exempt from the FLSA overtime rules and regulations. As we review position description questionnaires and notes from the interviews, we analyze each classification's essential functions to determine FLSA status. There are three levels for the determination of the appropriate FLSA status that are utilized and on which we base our recommendations. Below are the steps used for the determination of Exempt FLSA status. Salary Basis Test — The incumbents in a classification are paid at least $455 per week ($23,660 per year), not subject to reduction due to variations in quantity/quality of work performed. Note: computer professionals' salary minimum is defined in hourly terms as $27.63 per hour. Exemption Applicability — The incumbents in a classification perform any of the following types of jobs: ➢ Executive: Employee whose primary duty is to manage the business or a recognized department/entity and who customarily directs the work of two or more employees. This also includes individuals who hire, fire, or make recommendations that carry particular weight regarding employment status. Examples: executive, director, owner, manager, supervisor. ➢ Administrative: Employee whose primary activities are performing office work or non -manual work on matters of significance relating to the management or business operations of the firm or its customers and which require the exercise of discretion and independent judgment. Examples: coordinator, administrator, analyst, accountant. ➢ Professional: Employee who primarily performs work requiring advanced knowledge/education and which includes consistent exercise of discretion and independent judgment. The advanced knowledge must be in a field of science or learning acquired in a prolonged course of specialized intellectual instruction. Examples: attorney, physician, statistician, architect, biologist, pharmacist, engineer, teacher. ➢ Computer professional: Employee who primarily performs work as a computer systems analyst, programmer, software engineer or similarly skilled work in the computer field performing a) application of systems analysis techniques and procedures, including consulting with users to determine hardware, software, or system functional specifications; b) design, development, documentation, analysis, creation, testing, or modification of computer systems or programs, including prototypes, based on and related to user or system design specification; or c) design, documentation, testing, creation or modification of computer programs based on and related to user or system design specifications; or a combination of the duties described above, the performance of which requires the same level of skills. Examples: system analyst, database analyst, network architect, software engineer, programmer. Job Analysis — A thorough job analysis of the job duties must be performed to determine exempt status. An exempt position must pass both the salary basis and duties tests. The job analysis should include: ➢ Review of the minimum qualifications established for the job; ➢ Review of prior class descriptions, questionnaires, and related documentation; ➢ Confirmation of duty accuracy with management; and KOFF & ASSOCIATES, INC. Midr Classificatic ➢ Review and analysis of workflow, organizational relationsff organizational data. Non-exempt classifications work within detailed and well -defer policies, procedures, and practices that must be followed when knowledge base required to perform the work may be signific incumbents work is fairly restrictive and finite. (Please note consideration of workload and scheduling when it comes to ex Finally, often times a classification performs both non-exempt and exempt time spent on each type of duties. If a classification performs mostly non-exempt duties more than 50% of his or her time), then the classification would be considered non-exempt. Public Affairs Specialist (current FLSA — Non -Exempt) — We believe that this classification does qualify for exemption status under the administrative exemption. While policy development and interpretation, and overall direction on what the District would like to see in its public relations programs are given by the Public Affairs Manager, the Public Affairs Specialist has the independent decision making ability to create the goals and objectives for those programs, as well as design and implement the projects and events it deems necessary to achieve those goals. For example, the current incumbent oversaw the development of the District's new rand image, including implanting the roll out of this campaign on the internet and in the coo unity. Percentage of time on these higher level duties appears to be well over 50% of the time. \\This ability to define how a function should be carried out without having to follow specific and predefined processes and procedures that makes this an exempt class. Recommendation - Exempt Media Communications Specialist (MCS) (current FLSA — Non -Exempt) — We feel that this classification qualifies for the administrative exemption in that it is given direction from management in regards to what the District's message should be, and then it works independently to develop and implement the programs and projects focused at garnering community involvement and monetary support for District programs and properties through the appropriate media outlets. For example, if the District were to be rolling out a new program that involved public communication, the Media Communications Specialist would review the program information and craft the most effective message to be released to the media. The MCS would then decide what type of mediums would be most effective for the release (i.e., television, print, internet, etc.). Finally, it would also choose the most appropriate media outlets based on the demographic focus of the program (e.g., media that reaches the senior population for senior programs, local newspapers if the program requires community involvement, etc.). This class develops these strategies with only general direction from management and independently implements and adjusts them as required. In addition, this classification has significant special project management responsibilities including the creation of an oral history video, developing an environmental stewardship campaign, and creating a crisis communication plan. All of these require significant discretion and independent judgment on how to complete the work. Recommendation — Exempt KOFF & ASSOCIATES, INC. M Classifies Web Administrator (current FLSA — Non -Exempt) — This c and analyzes the Districts website, including the hardware and it functioning properly. It is responsible for ensuring the ace) content being posted, and ensures that users of the District si looking for. These functions fall under the special computer part of the professional exemption), which applies to work techniques and procedures to determine hardware, software, o or who design, develop, test or modify computer systems or specifications. Recommendation — Exempt Information Technology Specialist — (Non Exempt) This class plans, develops, coordinates, and provides technical support for District information and telecommunication systems; provides technical support to users; troubleshoots hardware and software problems associated with the District's information systems; installs hardware equipment and software applications; assesses user training needs and trains users in effective use of applications and equipment; and performs related work as required. These functions fall under the special computer employee exemption (technically part of the professional exemption), which applies to workers who apply systems analysis techniques and procedures to determine hardware, software, or system functional specifications, or who design, develop, test or modify computer systems or programs based on user or design specifications. Recommendation - Exempt Training and Safety Specialist — (Non Exempt) This class plans, develops, coordinates, and administers training and staff development programs for all District staff; develops and implements methods to evaluate training needs and track requirements; assists staff with individual training plans and makes recommendations for training courses and programs; develops, monitors, and administers the District's occupational health and safety program in compliance with Federal, State, and local regulations. We believe that this classification does qualify for exemption status under the administrative exemption. While overall direction on what the District would like to see in its training and safety programs are given by the Human Resources Supervisor, the Training and Safety Specialist has the independent decision making ability to create the goals and objectives for those programs as well as design and implement the projects, training, and events it deems necessary to achieve those goals, and monitors internal and external developments and incorporate those developments into the program. Recommendation - Exempt KOFF & ASSOCIATES, INC. 1 Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 1 Page 12 of 18 MAINTAINING THE CLASSIFICATION PLAN A classification plan is not a stable, unchanging entity. Positions may grow and change depending upon technology, service delivery requirements and a number of other factors. As mentioned above, a "snapshot in time" may become outdated quickly in some areas. We are therefore including this final section to this report, which will assist the District in identifying appropriate placement of new and/or realigned positions within the recommended classification structure. By utilizing this process, the District will be able to change and grow the organization while maintaining a structure that has been created within this study. In considering whether a position should be placed in a higher/lower classification or where a new classification should be placed within the plan, the following factors should be examined. Although they are not quantified, as requests for reclassification occur, each of the following factors should be addressed. These will provide guidance for maintenance of the classification and compensation plans. 1. Type and Level of Knowledge and Skill Required This factor defines the level of job knowledge and skill, including those attained by formal education, technical training, on -the job experience and required certification or professional registration. The varying levels are as follows: A. The basic or entry-level into any occupational field This entry-level knowledge may be attained by obtaining a high school diploma, completing specific technical course work or obtaining a four-year or advanced college or university degree. B. The experienced or journey -level in any occupational field This knowledge and skill level recognizes a class that is expected to perform the day-to- day functions of the work independently, but with guidelines (written or oral) and supervisory assistance available. This level of knowledge is sufficient to provide on-the- job instruction to a fellow employee or an assistant when functioning in a lead capacity. Certifications, such as found in the District's Ranger class series, may be required for demonstrating possession of the required knowledge and skills. C. The advanced level in any occupational field This knowledge and skill level is applied in situations where an employee is required to perform or deal with virtually any job situation that may be encountered. Guidelines may be limited and creative problem solving may be involved. Supervisory knowledge and skills are considered in a separate factor and should not influence any assessment of this factor. KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume I Page 13 of 18 D. Total mastery of one or more occupational fields This level normally requires an advanced level of college or university education and is normally found in a research, educational or product development situation. 2. Supervisory/Management Responsibility This factor defines the supervisory and managerial responsibility, including short and long- range planning, budget development and administration, resource allocation, policy and procedure development and direction of staff. A. No ongoing direction of programs or staff The employee is responsible for the performance of his or her own work and may provide side -by -side instruction to a co-worker. B. Lead direction of staff or program coordination The employee plans, assigns, directs and reviews the work of staff performing similar work to that performed by the employee on a day-to-day basis. Training in work procedures is normally involved. If staff direction is not involved, the employee must have responsibility for independently coordinating one or more programs or projects on a regular basis. C. Full first -line supervisor The employee performs the supervisory duties listed above, and, in addition, makes effective recommendation and/or carries out selection, performance evaluation and disciplinary procedures. If staff supervision is not involved, the employee must have programmatic responsibility, including development and implementing goals, objectives, policies and procedures and budget development and administration. D. First full managerial level The employee is considered mid -management, often supervising through subordinate levels of supervision. In addition to the responsibilities outlined above, responsibilities include allocating staff and budget resources among competing demands and performing significant program and service delivery planning and evaluation. Normally, this level would be titled a program or division manager. E. Department managerial level The employee is the director of a specified department, normally reporting to the Chief Executive Officer (i.e. General Manager). F. Chief Executive Officer level The employee has total administrative responsibility for the District. KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 1 Page 14 of 18 3. Supervision Received A. Direct Supervision Direct supervision is usually received by entry-level employees and trainees, i.e., employees who are new to the organization and/or position they are filling. Initially under close supervision, incumbents with basic related experience learn to perform the routine tasks and activities of the assigned classification. As experience is gained, assignments become more varied and are performed with greater independence. Positions receiving direct supervision usually perform most of the duties required of the positions at the next higher level (i.e., the journey -level in a class series), but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Since this class is often used as a training class, employees may have only limited or no directly related work experience. B. General Supervision General supervision is usually received by journey -level and experienced employees, i.e., employees who have been in a position for a period of time and have had the opportunity to be trained and learn most, if not all, duties and responsibilities of the assigned classification. Incumbents are cross -trained to perform the full range of technical work in all of the areas of assignment. Positions at this level are distinguished from the next lower level (i.e., the entry-level in a class series) by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. C. General Direction General direction is usually received by supervisory or managerial employees, or employees who are highly specialized and/or subject matter experts in a certain field, function, or program. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision -making responsibility. The incumbent organizes and oversees day-to-day activities of a work unit, division, function, and/or program and is responsible for providing professional -level support to the next higher classification level (often a Department Head or other executive manager) in a variety of areas. Successful performance of the work requires an extensive professional background as well as skill in coordinating the assigned work with other functional areas, work units, divisions, departments, and/or outside agencies. This class is often distinguished from the next higher classification level in that the latter has overall responsibility for all functions of the assigned department or division and for developing, implementing, and interpreting public policy. D. Administrative Direction Administrative direction is usually received by department heads or other executive management classifications. The class' work provides for a wide variety of independent KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study— Volume I Page 15of18 decision -making, within legal and general policy and regulatory guidelines. The class itself often exercises general direction and supervision over other management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision and oversees, directs, and participates in all activities of the assigned department or work section, including short- and long-term planning, development, and administration. This class often provides assistance to the chief executive officer of the organization in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of the elected governing body, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the assigned department or work section with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering organizational goals and objectives within general policy guidelines. E. Policy Direction Policy direction is received by the organization's chief executive officer who is accountable to the governing body and responsible for enforcement of all codes and regulations, the conduct of all financial activities, and the efficient and economical performance of the organization's operations. 4. Problem Solving This factor involves analyzing, evaluating, reasoning and creative thinking requirements. In a work environment, not only the breadth and variety of problems are considered, but also guidelines, such as supervision, policies, procedures, laws, regulations and standards available to the employee. A. Structured problem solving Work situations normally involve making choices among a limited number of alternatives that are clearly defined by policies and procedures. Supervision, either on -site or through a radio or telephone, is readily available. B. Independent, guided problem solving Work situations require making decisions among a variety of alternatives; however, policies, procedures, standards and regulations guide the majority of the work. Supervision is generally available in unusual situations. C. Application of discriminating choices Work situations require searching for solutions and independently making choices among a wide variety of policies, procedures, laws, regulations and standards. Interpretation and evaluation of the situation and available guidelines are required. KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 1 Page 16 of 18 D. Creative, evaluative or analytical thinking Work situations require the analysis and application of organizational policies and goals, complex laws and/or general business or ethical considerations. 5. Authority for Making Decisions and Taking Action This factor describes the degree to which employees have the freedom to take action within their job. The variety and frequency of action and decisions, the availability of policies, procedures, laws and supervisory or managerial guidance, and the consequence or impact of such decisions are considered within this factor. A. Direct, limited work responsibility The employee is responsible for the successful performance of his or her own work with little latitude for discretion or decision -making. Direct supervision is readily available. B. Decision -making within guidelines The employee is responsible for the successful performance of their own work, but able to prioritize and determine methods of work performance within general guidelines. Supervision is available, although the employee is expected to perform independently on a day-to-day basis. Emergency or unusual situations may occur, but are handled within procedures and rules. Impact of decisions is normally limited to the department or function to which assigned. C. Independent action with focus on work achieved The employee receives assignments in terms of long-term objectives, rather than day-to- day or weekly timeframes. Broad policies and procedures are provided, but the employee has latitude for choosing techniques and deploying staff and material resources. Impact of decisions may have significant department or District wide service delivery and/or budgetary impact. D. Decisions made within general policy or elected official guidance The employee is subject only to the policy guidance of elected officials and/or broad regulatory or legal constraints. The ultimate authority for achieving the goals and objectives of the District are with this employee. 6. Interaction with Others This factor includes the nature and purpose of contacts with others, from simple exchanges of factual information to the negotiation of difficult issues. It also considers with whom the contacts are made, from co-workers and the public to elected or appointed public officials. A. Exchange of factual information The employee is expected to use ordinary business courtesy to exchange factual information with co-workers and the public. Strained situations may occasionally occur, but the responsibilities are normally not confrontational. KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District. Classification and Compensation Study — Volume 1 Page 17 of 18 B. Interpretation and explanation of policies and procedures The employee is required to interpret policies and procedures, apply and explain them and influence the public or others to abide by them. Problems may need to be defined and clarified and individuals contacted may be upset or unreasonable. Contacts may also be made with individuals at all levels throughout the District. C. Influencing individuals or groups The employee is required to interpret laws, policies and procedures to individuals who may be confrontational or to deal with members of professional, business, community or other groups or regulatory agencies as a representative of the District. D. Negotiation with organizations from a position of authority The employee often deals with public officials, members of boards, councils, commissions and others to provide policy direction, explain agency missions and/or negotiate solutions to difficult problems. 7. Working Conditions/Physical Demands This factor includes specific physical, situational and other factors that influence the employee's working situation. A. Normal office or similar setting The work is performed in a normal office or similar setting during regular office hours (occasional overtime may be required, but compensated for). Responsibilities include meeting standard deadlines, using office and related equipment, lifting materials weighing up to 25 pounds and communicating with others in a generally non -stressful manner. B. Varied working conditions with some physical or emotional demands The work is normally performed indoors, but may have some exposure to noise, heat, weather or other uncomfortable conditions. Stand-by, call back or regular overtime may be required. The employee may have to meet frequent deadlines, work extended hours and maintain attention to detail at a computer or other machinery, deal with difficult people or regularly perform moderate physical activity. C. Difficult working conditions and/or physical demands The work has distinct and regular difficult demands. Shift work (24-7 or rotating) may be required; there may be exposure to hazardous materials or conditions; the employee may be subject to regular emergency callback and extended shifts; and/or the work may require extraordinary physical demands. 8. Career Ladders This factor defines the path for advancement from one level to the next for each classification series. It is the summation of the above factors and it provides employees with clearly KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume I Page 18 of 18 defined minimum qualifications, knowledge and abilities, education, certification, and experience they need to meet in order to be eligible to the next higher level in the series. While the specific requirements will vary for each class series, in general terms, incumbents may be eligible for advancement to the next higher level after gaining the knowledge, skill, and experience that meet the qualifications for, demonstrating the ability to perform the work of the higher -level class, and ultimately based on District need. Each classification description clearly defines what an employee must specifically do to be eligible for advancement, and the District has final say in determining whether or not the employee meets those minimum requirements in addition to any minimum performance evaluation standards that are required in order to be considered. Based on the above factors, in the maintenance of the classification plan when an employee is assigned an additional duty or responsibility and requests a change in classification, it is reasonable to ask: ➢ What additional knowledge and skills are required to perform the duty? ➢ How does one gain this additional knowledge and skills — through extended training, through a short-term seminar, through on-the-job experience? ➢ Does this duty or responsibility require new or additional supervisory responsibilities? ➢ Is there a greater variety of or are there more complex problems that need to be solved as a result of the new duty? ➢ Does the employee have to make a greater variety of or more difficult decisions as a result of this new duty? ➢ Are the impacts of decisions greater because of this new duty (effects on staff, budget, department or District -wide activities, relations with other agencies)? ➢ Are guidelines, policies, procedures provided to the employee for the performance of this new duty? ➢ Is the employee interacting with District workers, the public or others differently as a result of this new assignment? ➢ Have the working or physical conditions of the job changed as a result of this new assignment? Application of these factors by asking the appropriate questions will enable the District to maintain the classification and compensation system in a timely and consistent manner. Again, we want to thank the District for its time and cooperation in bringing this study to a successful conclusion. It has been a pleasure working with the District on this critical project. Please do not hesitate to contact us if we can provide any additional information or clarification regarding this report. Respectfully Submitted, Koff & Associates, Inc. Katie Kaneko President KOFF & ASSOCIATES, INC. Appendix I Recommended Class Descriptions KOFF & ASSOCIATES, INC. Appendix II Recommended Employee Allocations KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 Employee Michelle Kneier Nicole Perez Leslie Wright Jeannie Buscaglia Teresa Gibson Jean Chung Sue Voiss Jennifer Kavanagh Arline Abarr Mike Foster Anna Duong Michelle Radcliffe VACANT Sue Schectman Sonya Morrison Gordon Baillie Annetta Spiegel Benny Hsieh Gloria Ison Bunny Congdon Lynn Tottori Jeff Griffith -Jones Current Title Proposed Title Action Department Supervisor Bunny Congdon iSenior Accounting Specialist Steve Abbors General Manager Gordon Baillie Ana Ruiz Rudy Jurgensen Mike Williams :Real Property Manager Sue Schectman 'General Counsel Michael Newburn Area Superintendent Brian Malone Board of Directors Michelle Radcliffe DistrictCt Steve Abbors ;General Manager Sue Schectman !General Counsel Board of Directors Annetta Spiegel David Sanguinetti VACANT Supervisor Title P Interviewer Accounting Clerk Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant Administrative Clerk' Administrative Clerk Controller Controller Deputy District Clerk/Office Manager r tt% M tt District Clerk District Clerk Assistant General Counsel General Counsel Human Resources Technician Management Analyst Management Analyst (HR Network Specialist Receptionist/Administrative Assistant :Administrative Assistant Senior Accounting Specialist Senior Management Analyst :Senior Management Analyst Training and Safety Coordinator AAccounting Technician Administrative Assistant Administrative Assistant No Change Operations !Administrative Assistant Administrative Assistant !Administrative Assistant 's No Change Reclass :Administration No Change General Manager i No Change iPaanning No Change Public Affairs ,. Administrative Assistant "Administrative Assistant Administrative Assistant No Change Reclass :Operations Real Property General Counsel Reclass Operations No Channge Controller trativeAssista t. ': Reclass ;General Manager No Change :General Manager Title ChangeiGeneral Counsel No Change :General Counsel :Assistant General Counsel I/11 General Counsel !Human Resources Technician No Change Administration • Management Analyst Human Resources Supervisor Reclass ;Administration Information Technology Specialist No Change Operations Accountant Title Chan ejAdministration Reclass :General Manager Reclass ;Administration No Change Administration Training and Safety Specialist 'Title Change`Administration Management Analyst I Planning Manager Public Affairs Manager Area Superintendent Katie Katie Katie Katie Katie Katie 1 Katie Katie Katie Katie Katie Katie Katie Katie Anna Duong VACANT ;Annetta Spiegel Acting Administration and HR Manager a Katie Operations Manager General Manager Administrative Services Manager Deputy District Clerk/Office Manager Administrative Services Manager General Manager Acting Administration and HR Manager Katie Katie Katie Katie Katie Katie Katie Admin Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 Employee Mike Williams Real Property Manager Elaina Cuzick :Real Property Specialist Michael Reeves Real Property Specialist Sandy Sommer .Senior Real Property Planner Current Title Proposed Title Real Property Manager Real Property Specialist Real Property Specialist Senior Planner Action Department Real Property Real Property Real Property Real Property Supervisor Steve Abbors Supervisor Title General Manager Real Property Manager Real Property Manager Real Property Manager Interviewer No Change No Change No Change Title Change Mike Williams Mike Williams Mike Williams Jeremy Jeremy Jeremy Jeremy Real Property Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 Employee Jennifer Williams Leigh Ann Maze Gessner Communications Specialist Renee Fitzsimons Rudy Jurgensen Kristi Britt Paul McK Current Title Proposed Title Action Department Public Affairs !Rudy Jurgensen Public Affairs Public Affairs Public Affairs Steve Abbors Public Affairs 'Rudy Jurgensen Public Affairs iRudy Jurgensen Public Affairs !Rudy Jurgensen Supervisor Supervisor Title Public Affairs Manager, Public Affairs Manager Public Affairs Manager General Manager Public Affairs Manager Public Affairs Manager Public Affairs Manager Interviewer :Assistant Program Coordinator ;Public Affairs Program Coordinator :Title Change €Docent Coordinator Public Affairs Manager Public Affairs Specialist Media Communication Specialist :Title Change Docent Program Manager :Title Change Public Affairs Manager Public Affairs Specialist Volunteer Program Manager Website Administrator �,r w !Volunteer Coordinator Vicky Gou 'Website Content Coordinato No Change 'No Change ITitle Change 'Title Change Rudy Jurgensen Rudy Jurgensen Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Public Affairs 2 Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 Employee Casey Cleve Erica Simmons Gretchen Laustsen Open Space Planner I Planner I Tina Hugg Lisa Bankosh Current Title Proposed Title GIS Administrator Action Department Planning Ana Ruiz Planning Tina Hugg Planning Meredith Manning Planning Ana Ruiz Planning ;Meredith Manning Planning :Kirk Lenington Planning Steve Abbors Planning !Casey Cleve Planning Casey Cleve Planning Matt Baldizikowski Planning Ana Ruiz Planning Ana Ruiz Supervisor Supervisor Title Planning Manager Open Space Planner II Senior Planner Interviewer GIS Coordinator Open Space Planner I Planner I Open Space Planner II ;Planner II Open Space Planner II Planner II Matt Baldzikowski Open Space Planner II :Planner 11 Ana Ruiz Zach Alexander Galli Basson Julie Andersen Meredith Manning Kirk Lenington Senior Resource Planner Senior Planner Planning Manager rPlanning Manager !Planning Technician Planning Technician 4 :Planning Technician :Planning Technician Resource Planner I Senior Planner Planner I Senior Planner Title Change Title Change Title Change TitleChange Title Change Title Change No Change No Change No Change Title Change No Change Title Change Planning Manager Senior Planner Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Senior Resource Planner General Manager GIS Coordinator GIS Coordinator Open Space Planner II Planning Manager Planning Manager Planning Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 Employee i Current Title !Proposed Title Clayton Koopman :RResource Specialist I Resource Management Specialist I Joel Silverman Resource Specialist I Resource Management Specialist I VACANT Resource Specialist II Resource Management Specialist it Cind Roessler Senior Resource Management S ecialist Senior Resource Mana 'merit Specialist DavidTopleY..._....__.___Support Services Supervisor...._.__..._._..._.__. Support_ Services Supervisor Brian Malone Superintendent Superintendent Michael Newbum :Area Superintendent :Area Superintendent Grant Kem !Equipment Mechanic/Operator ;Equipment Mechanic/Operator Holden Neal Equipment Mechanic/Operator E ui ment Mechanic/Operator Ken Bolle :Equipment MechanicJOperator ;Equipment Mechanic/Operator Mark Cassaretto !Equipment Mechanic/Operator _ ?Equipment Mechanic/Operator Jaime Villarreal (Farm Maintenance Worker !Farm Maintenance Worker Brendan Dolan "Lead Open Space Technician aLead Open Space Technician Jim Mort :Lead Open Space Technician Lead O en S ace Technician Rick Parry .Lea dOpenSpace Technician Lead Open Space, Technician Vince Hernandez Lead —R,--,,R. ace Technician Lead Open Space Technician Craig Beckman TMaintenance ent� Resource Superwsdr aintananceCdrtstructlon an Resotirea upervisor Michael Bankosh [Maintenance and Resource. Supervisor _ Maintenance, Construction ti and Resource Supervisor. Michael Jurich :Maintenance and Resource Supervisor Maintenance. Construction_ and Resource Supervisor Stan Hooper Maintenance and Resource Supervisor Maintenance Construction and Resource Supervisor., Amanda Mills Open Space Technician BrennonMcK!bbin Open Space Technician Brian Fair Open Space Technician Eric Stanton Open Space Technician .................................. Ignacio Zavala Open Space Technician Michael Gorman . .. Open Space Technician Rich Hopp Open Space Technician Sal Cermeno !Open Space Technician Scott Cotterel Open Space. Technician Steve Davison Open Space Technician Steve Reed ;Open Space Techniaan David Sanguinetti iOperationsManager Alex Hapke................_.._:.Ranger.........._...._ Anthony Correia I.Ranger ............... Brad Pennington :Ranger Dennis Heimer ;Ranger Elise Stanton !Ranger Elizabeth Wright Frances Reneau Greg Smutnak.._.. Jeff Smith John Lloyd Ken Miller Kerry Carlson Loro Paterson Mike Perez _ Ran er Peter Cook_ Ranger Rebecca Trout Ranger Steve Gibbons Ranger...._ __..._.._._..._. Tracy Hammond ._......_Ranger ......__.____..__...____._..__. _ Arturo Robles Maya Seasonal Open Space Techncian Brian Christopher 'Seasonal Open Space Techncian Cat Allen Seasonal Open Space Techncian Don Mackessy ,Seasonal Open Space Techncian .......... ................... Gary Bunnell Seasonal Open Space Techncian Jake Niebaum ;Seasonal Open Space Techncian Jennifer Grady !Seasonal Open Space Techncian Supervisor !Supervisor Title r Title Chan e'O erations Cindy Roessler Senior Resource Mana 'merit S eciais[ Jerem Title Change Operations Cindy Roessler Senor Resource ManagementSpclelist i N!A Ltle Change Operations Cindy Roessler N/A No Chan9e !Operations David San uinetti operations Mana er Jerem ENo Change !Operations David Sanguinetti Operations Manager _ _ Jeremy No Change 'O rations (Skyline) David San uinetti Operation Manager Alyssa !No Change !Operations (Foothills) David Sangurnettr. Operations_Manager ! ..,., Alyssa INo Change "Operations (Skyline) Craig Beckman Maintenance and Resource Supervisor ! Alyssa 'No Change Operations (Foothills) Michael Bankosh Maintenance and Resource Supervisor _ ,Alyssa !No Change Operations (Skyline) Craig Beckman Maintenance and Resource Supervisor « Alyssa !No Change !Operations Foothills Michael Jurich Maintenance and Resource Supervisor Alyssa ........ . . . !No Change !Operations (Foothills) Michael Bankosh Maintenance and Resource Supervisor ! Alyssa !No Change 'Operations (Skyline) Stan Hooper Maintenance and Resource Supervisor Alyssa €No»Change•,.Operations (Foothills)•.wMichael Bankosh Maintenance and Resource Supervisor i Alyssa ....... ............................................................. No Change Operations (Skyline) Sum Hooper Maintenance and Resource Supervisor ! Alyssa INo Change :Operations (Foothills) Michael Jurich Maintenance and Resource Supervisor Alyssa (Title Chang O erations (swing, iBnan Malone [Area �u ehntendent t 4I Title Change eperahons(Fopthiils) iMchaei Newborn `Area Supenntendeht Alyssa Tdle Change Operations (foothills) !MichaelNewburn iiiii Area Superintendent Ayssa_.,w ,Title Change,Operati0ne(Skyline) ,Brian Malone.., ,Area Superintendent. i Alyssa !No Change Operations (Foothills) ,Michael Bankosh !Maintenance and Resource Supervisor W ; Alyssa !No Change !Operations (Skyline) ,Stan Hooper .:Maintenance and Resource Supervisor I. Alyssa ;No Change .Operations (Foothills) !Michael Bankosh Maintenance and Resource Supervisor j Alyssa INo Change Operations (Skine) Craig Beckman :Maintenance and Resource Supervisor Alyssa "No Change Operations (Foothills) Michael Jurich )Maintenance and Resource Supervisor Alyssa ;No Change 'Operations (Foothills)_ Michael Jurich Maintenance and Resource Supervsor Alyssa )No Change .10perat!ons (Skyline) !Stan Hooper_ Maintenance and Resource Supervisor I. Alyssa jNo Change Operations (Foothills) Michael Jurich :Maintenance and Resource Supervisor Alyssa INo Change Operations (Skylne) !Craig Beckman _ Maintenance and Resource Supervisor 4 Alyssa ;No Change Operations (Skyline) Stan Hooper Maintenance and Resource Supervisor.,_ . Alyssa !No Change Operations (Skyline) Craig Beckman Maintenance and Resource Supervisor i Alyssa No Change Operations :Steve Abbors General Manager Alyssa IN Change_..I Perations ,(Skytine) _ Dennis Danielson !Supervising Ranger i Alyssa.•.__. No Change ,Operations (Foothills) ,Chris Barresi Supervising Ranger Alyssa !No Change :Operations (Skyline) Dennis Danielson; Supervising Ranger ........ Alyssa !No Change Operations (Foothills) FChns Barresi !Supervising Ranger 1 Alyssa _INo Change !Operations (Skyline) Dennis Danielson_ Supervising Ranger ), Alyssa INo Change "Operations (Skyline) (Dennis Danielson 4Supernsing Ranger _. ! Alyssa ;No Change ,Operations (Foothills) 4TomLausten ;Supervising Ranger Alyssa ;No Change Operations (Skyline) Brendan Dooming FSupennsing Ranger ? Alyssa jNo Change !Operations (Foothills) [Brendan Lausten Supervising Ranger .. Alyssa ..., !No Change Operations (Skyline) Brendan Downing ,Supervising Ranger Alyssa !No Change "Operations (Foothills) ;ChrisBarresi Supervising, Ranger 1. Alyssa_...,, !No Change *Operations (Foothills) Chris Barresi _ • Supervising Ranger _ l Alyssa 'No Change Operations (Skyline)_ ;Brendan Downing. Supervising Ranger T Alyssa No Change Operations (Foothills) :Tom Lausten Supervising Ranger Alyssa•_•••, !No Change Operations (Foothills)•_;Tom Lausten 4Supervising,Ranger 4 _Alyssa "No Change ,Operations (Foothills) Chris Barresi Supervising Ranger Alyssa INo Change •; Operations (Skyline)• Brendan Downing I.Supervising Ranger Alyssa INo Change Operations (Skyline) Dennis Danielson Supervising Ranger» _ _ 1 Alyssa i No Change :Operations (Foothills) Michael Jurich Maintenance and Resource Supervisor Alyssa..., ! No Change !Operations (Foothills).•4Michael Jurich Maintenance and Resource Supervisor + Alyssa INo Change Operations (Skyline) Stan Hooper Maintenance and Resource Supervisor Alyssa INo Change Operations (Skyline) Stan Hooper Maintenance and Resource Supervisor ! Alyssa ,. ••INo Change !Operations Skyline Stan Hooper Maintenance and Resource Supervisor Alyssa• ••, .No Change 10 erations Sk ine 'Stan Hooper ?Maintenance and Resource Supervisor Alyssa INo Change :Operations (Skyline) !Stan Hoofer :Maintenance and Resource Supervisor Alyssa J.RaNer Ranger Ranger Ranger "Ranger Ranger !Ranger �Ranjer Open Space Technician Open Space Technician Open Space Technician Open Space Technician Open Space Technician Open Space Technician Open Space Technician Open Space Technician Open Space Technician p........p •OpenSpace Technician Open Space Technician [Operations Manager ,Ranger ;Ranger Ranger Ranger I Ranger !.Ranger BRanger__.__..__.. _. Ranger ;Ranger !Ranger :Ranger [Ran __..._.....__............... er Ranger IRang . .............................._......_._._ !Ranger . ................_. :Ranger Ranger Ranger . ......................_......__.._� _ ;Seasonal Open Space Technician ;Seasonal Open Space Technician !Seasonal Open Space Technician Seasonal Open Space Technician Seasonal Open Space Technician .[Seasonal Open _ SpaceTechniClan„ !Seasonal Open Space Technician I Action Department i Interviewer Operations Midpeninsula Regional Open Space District Classification Study Allocation List August 2010 Employee Joe Mackessy Seasonal Open Space Techncian !Seasonal Open Space Technician .,No Change !Operations (Sk_yline) Stan Hooper ............................. John Cifelli Seasonal Open Space Techncian [Seasonal Open Space Technician i No Change :Operations (Foothills) ~Michael Jurich ......................... Ron Smith Seasonal Open Space Techncian :Seasonal Open Space Technician )No Change Operations (Foothills) !Michael Jurich Santiago Banuelos Seasonal Open Space Techncian [Seasonal Open Space Technician jNo Change !Operations (Foothills) .Michael Jurich Brendan Downing [Supervising Ranger ,Supervisi g g iNo Change Operations (Skyline1 Brian Malone Chris Barresi !Supervising Ranger !Supervising Ranger !No Change Operations (Foothills) ~Michael Newbum Danielson Supervising Ranger €Supervis Ranger No Change :Operations (Skyline, Brian Malone Tom Lausten Supervising Ranger :Supervising Ranger No Change :Operations (Foothills) ;Michael Newbum g Current Title Proposed Title Action ;Department Supervisor !Supervisor Title Maintenance and Resource Maintenance and Resource (Maintenance and Resource !Maintenance and Resource ;,Area Superintendent m yArea Superintendent ,Area Superintendent :Area Superintendent Interviewer Supervisor Alyssa Supervisor 1. Alyssa Supervisor Alyssa Supervisor L Alyssa Alyssa Alyssa Alyssa Alyssa Operations 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 )FI & ASS()C::IATF.S, INC.; Solving the Human Resources Puzzle Since 1984 FINAL REPORT Of The CLASSIFICATION AND COMPENSATION STUDY For The MIDPENINSULA REGIONAL OPEN SPACE DISTRICT VOLUME II COMPENSATION February 2011 KOFF & ASSOCIATES, INC. 6400 Hollis Street, Suite 5 Emeryville, CA 94608 510.658.KOFF (5633) - voice 510.652.KOFF (5633) — fax 800.514.5195 — toll free 6400 Hollis Street • Suite 5 • Emeryville, CA 94608 • TEL (510) 658-KOFF(5633) • TOLL FREE (800) 514-5195 • FAX (510) 652-KOFF(5633) www.KoffAssociates.com 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 KOFF & ASSOCIATES, INC. Solving the Human Resources Puzzle Since 1984 FINAL REPORT Of The CLASSIFICATION AND COMPENSATION STUDY For The MIDPENINSULA REGIONAL OPEN SPACE DISTRICT VOLUME II COMPENSATION TABLE OF CONTENTS Page Background 1 Study Process 1 Market Compensation Findings 6 Internal Salary Relationships 8 Recommendations 9 Using the Market Data as a Tool 11 Appendix I — Results Summary Appendix II — Market Base Salary Findings Appendix III — Proposed Salary Range Schedule Appendix IV — Proposed Salary Range Placements Appendix V — Additional Benefits 6400 Hollis Street • Suite 5 • Emeryville, CA 94608 • TEL (510) 658-KOFF(5633) • TOLL FREE (800) 514-5195 • FAX (510) 652-KOFF(5633) www.KoffAssociates.com 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 KOFF & ASSOCIATES, INC. Solving the Human Resources Puzzle Since 1984 FINAL REPORT Of The CLASSIFICATION AND COMPENSATION STUDY For The MIDPENINSULA REGIONAL OPEN SPACE DISTRICT VOLUME II COMPENSATION BACKGROUND As noted in Volume I, in June of 2010, Midpeninsula Regional Open Space District (MROSD) contracted with Koff & Associates, Inc. to conduct a comprehensive classification and compensation study for all classifications. All classification findings and options for action are found in Volume I; compensation findings, recommendations, and options for implementation are in this Volume II. This compensation review process was precipitated by: ➢ The concern of management and the Board of Directors that employees should be recognized for the level and scope of work performed and that they are paid on a fair and competitive basis that allows MROSD to recruit and retain a high -quality staff; ➢ The desire to have a classification and compensation plan that can meet the needs of this growing District; and ➢ The desire to ensure that internal relationships of salaries are based upon objective, non - quantitative evaluation factors, resulting in equity across the District. STUDY PROCESS Benchmarking Classifications The study included approximately forty-seven (47) classifications and of those, thirty-two (32) classifications were selected in order to collect compensation data within the defined labor market. The development of broader classifications during the classification portion of the study 6400 Hollis Street • Suite 5 • Emeryville, CA 94608 • TEL (510) 658-KOFF(5633) • TOLL FREE (800) 514-5195 • FAX (510) 652-KOFF(5633) www.KoffAssociates.com 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 t 1 Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 11 Page 2 of 11 resulted in forty-five (45) classifications (the General Manager, General Counsel, and Assistant General Manager were not included in the total compensation study). Survey classes that had the most consistent and useful survey data were used as "benchmarks" in building the compensation plan. Benchmark classes are those classes that are tied directly to market salary data during the salary setting process. These classes are used as a means of anchoring the District's overall compensation plan to the market. Other job classifications not surveyed would be aligned on the proposed compensation plan using internal equity principals. Survey or benchmark classifications included classes that are reasonably well known, and clearly and concisely described. They are commonly used classes such that other like classes may readily be found in other agencies in order to ensure that sufficient compensation data will be compiled. These survey classifications included: > Accountant > Accounting Technician ➢ Administrative Assistant ➢ Administrative Services Manager ➢ Area Superintendent ➢ Assistant General Counsel II ➢ District Clerk > Docent Program Manager > Equipment Mechanic/Operator ➢ GIS Administrator > Human Resources Supervisor ➢ Human Resources Technician > Information Technology Specialist ➢ Maintenance, Construction, and Resource Supervisor ➢ Management Analyst > Media Relations Specialist A. Open Space Technician > Operations Manager ➢ Planner II ➢ Planning Manager > Planning Technician ➢ Public Affairs Manager ➢ Public Affairs Specialist ➢ Ranger A. Real Property Manager ➢ Real Property Specialist ➢ Resource Management Specialist II ➢ Supervising Ranger ➢ Support Services Supervisor ➢ Training and Safety Specialist ➢ Volunteer Program Manager ➢ Website Administrator When we contact the comparator agencies to identify possible matches for each of the benchmarked classifications, there is an assumption that we will not be able to find comparators that are 100% equivalent to the classifications at MROSD. Therefore, we do not just go by job titles, which can often be misleading, but we analyze each class description before we consider it as a comparator. Our methodology is to analyze each class description according to the factors listed on page 5 and we require that a position's "likeness" be at approximately 70% of the matched position to be included. When we do not find an appropriate match with one class, we often use "brackets" which can be functional or represent a span in scope of responsibility. A functional bracket means that the job of one classification at MROSD is performed by two classifications at a comparator agency. A "bracket" representing a span in scope means that the comparator agency has one class that is "bigger" in scope and responsibility and one position that is "smaller," where MROSD's class falls in the middle. KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume II Page 3 of I 1 In all, of the thirty-two (32) benchmarked classifications identified, we were able to collect sufficient data from the comparator agencies on thirty-one (31) of the classifications. We were not able to find at least four matches for the Support Services Supervisor. Benchmarking Comparator Agencies The second, most important step in conducting a market salary study is the determination of appropriate agencies for comparison. In considering the selection of valid agencies for salary comparator purposes, a number of factors should be taken into consideration: Organizational type and structure — We generally recommend that agencies of a similar size, providing similar services to that of MROSD be used as comparators. However, the District provides unique and specialized services that are offered in other geographic vicinities but not always housed within a special district entity. Accordingly there were a number of larger entities that were chosen because of the provision of open space services. The other comparators chosen were comprised of four (4) municipalities, six (6) counties, one (1) special district, and one (1) Joint Powers Authority. We also used the State of California as a comparator for the Ranger series benchmarks. When it comes to the more technical types of classes, such as those specializing in Open Space or Resource Management, the size of an organization is not as critical, as these classes perform fairly similar work due to its technical nature regardless of the size of the organization. The difference in size of organization becomes more important when comparing classes at the management level. The scope of work and responsibility for management becomes much larger as an organization grows. Factors such as management of a large staff, consequence of error, the political nature of the job, and its visibility all grow with larger organizations. For example, it may not be appropriate to compare a General Manager position at a special district with a staff of approximately 110 employees with a County Administrative Officer or City Manager position at a large agency in charge of multiple departments each with a large staff and with several managerial and supervisory levels reporting to that position. In this case, we often look to the next lower and/or other classifications as a compromise. 2. Similarity of population, staff, and operational budgets — These elements provide guidelines in relation to resources required (staff and funding) and available for the provision of services. Again, larger agencies were selected as comparators, even though they serve larger populations and have larger budgets. 3. Scope of services provided and geographic location — Organizations providing the same services are ideal for comparators and most comparator agencies surveyed provide similar services to MROSD. As mentioned above, one of the challenges of this study was to identify a sufficient number of comparator agencies within the geographic area that provide similar open space services. Because there were not a sufficient number of public agencies KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume II Page 4 of 1 providing similar services within the Bay Area, we expanded our search to other agencies within the state of California and the City and County of Boulder, CO due to the similarities in program areas to agencies in those areas. When it comes to management and executive classifications, the types of services provided by an agency become less important, as each agency still needs administrative, financial, and in most cases operations and maintenance and program -related leadership classifications. At the management level, differences in size and scope of services are more critical when considering comparators, as explained above. 4. Labor market — In the reality that is today's labor market, many agencies are in competition for the same pool of qualified employees. No longer do individuals necessarily live in the communities they serve. As mentioned above, the geographic labor market area, where MROSD may be recruiting from or losing employees to, was taken into consideration when selecting comparator organizations. Furthermore, by selecting employers within a geographic proximity to the District, the resulting labor market will be generally reflective of the region's cost of living, housing costs, growth rate, and other demographic characteristics. However, it was difficult to find a sufficient number of agencies that provide a similar scope of open space services within the immediate geographic region. It was necessary to look at agencies that were outside of the immediate labor market to get sufficient market data related to the technical specialties within MROSD. When this occurs we are able to apply geographic differentiators to those agencies that have a lower cost of labor. 5. Compensation Philosophy — Does the organization regularly conduct a market survey, and, once completed, how is this information applied? Many agencies pay to the median, some pay to the average, others may pay to a higher percentile. In addition, salary ranges may be set strictly upon market base salary values or may include the total value of salary and benefits when developing a compensation policy. All of the above elements should be considered in selecting the group of comparator agencies. The District agreed on a list of comparator agencies and the following thirteen (13) agencies were used as comparators for the purposes of this market study: ➢ City of Boulder ➢ City of Mountain View ➢ City of Palo Alto ➢ City of Walnut Creek ➢ County of Boulder D. County of Marin ➢ County of Santa Clara ➢ County of San Mateo ➢ East Bay Regional Parks District ➢ Mountains Recreation and Conservation Authority ➢ Riverside County Regional Park and Open Space District ➢ Sonoma County Agricultural Preservation and Open Space District ➢ For the Ranger classifications only, the State of California. KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 11 Page 5 of 11 Data Collection Data was mostly collected in November and December of 2010 through websites, planned telephone conversations with human resources, accounting, and/or finance personnel at each comparator agency, and careful review of agency documentation of classification descriptions, memoranda of understanding, organization charts, and other documents. We updated the County of Boulder's information in January 2011 due to a salary range increase that was implemented at that time. We believe that the salary data collection step is the most critical for maintaining the overall credibility of any study. We rely very heavily on MROSD classification descriptions developed and approved during the classification part of the study, as they are the foundation for our comparison. Personnel staff of the comparator agencies were interviewed by telephone, whenever possible, to understand their organizational structure and possible classification matches. In identifying appropriate comparisons for MROSD's classifications, we use the same factors and criteria that we analyze when updating the District's classification plan structure and determining the proper allocation of each position during the classification study process. Factors that we consider include: ➢ Education and experience requirements; ➢ Knowledge, abilities, and skills required to perform the work; ➢ The scope and complexity of the work; ➢ The authority delegated to make decisions and take action; ➢ The responsibility for the work of others, program administration, and for budget dollars; ➢ Problem solving/ingenuity; ➢ Contacts with others (both inside and outside of the organization); ➢ Consequences of action and decisions; and ➢ Working conditions. All salary survey and benefit information can be found in Appendix II and a summary of the results can be found in Appendix I. For each surveyed class, there are three information pages: ➢ Market Base (Top Step) Salary Summary Data ➢ Benefit Detail (Monthly Equivalent Values) ➢ Monthly Total Compensation Cost Summary Data Our analysis includes the mean (average) and median (midpoint) comparator data for each benchmarked classification (assuming we were able to identify at least four matches). Our firm usually recommends reviewing the median, rather than the average, when evaluating the data. The median is the exact midpoint of all the market data we collected, with 50% of market data below and 50% of market data above. We recommend using the median methodology because it is not skewed by extremely high or low salary values (unlike the mean). KOFF & ASSOCIATES, INC. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Midpeninsula Regional Open Space District Classification and Compensation Study - Volume II Page 6 of 11 MARKET COMPENSATION FINDINGS As mentioned above, all of the salary compensation data can be found in Appendix II of this report. The market base compensation salary findings for each class surveyed are listed below, using the median results, arranged in descending order from the most positive percentile (above market) to the most negative (below market). The percentile represents the difference between MROSD's current base salary/total compensation for each classification and the median base salary/total compensation of the comparator agencies. 1 10.6% 3.0% 4.6% E ui ment Mechanic/Operator Public Affairs Manager 10.3% Management Analyst 9.6% L4% 5.5% Accounting Technician 9.3% Human Resources Technician 8.3% 7.7% Resource Management Specialist II Planning Technician 5.4% 4.5% 7.4% 3.0% District Clerk 3.6% -0.5% Administrative Assistant 3.4% 2.1% 4.8% 4.8% Open Space Technician Real Property Manager 1.2% -0.2%_. _._._...__._._.._._.._.___.._..._.._._...._.._........._..._....._._.._..___ Real Property Specialist 0.7% 1.5% Ranger -0.2% -10.5% Volunteer Program Manager -3.4% -3.8% Accountant -6.3% -0.4% Area Superintendent -7.7% -12.3% „_...._....... ..........___. Planner II -9.6% -12.3% Media Relations Specialist -9.8% -13.3% Public Affairs Specialist -9.8% -13.3% Maintenance, Construction, and Resource Supervisor -9.9% -16.7% Supervising Ranger __.__....._..__..._._..____.__......_.._........._. _.__. -9.9% -6.2% Administrative Services Manager _ o 10.1 /o 0 /o -11.5 Docent Program -10.2% -1.9% -Manager - _-_ Operations Manager ______.__..__.___..-._._..._......_........_. -11.1% -9.2% Assistant General Counsel II -11.6% -10.8% GIS Administrator -11.6% -7.2% Planning Manager -14.9% -17.9% Website Administrator -19.5% -11.2% Human Resources Supervisor _ _ ....._....._ ....._....._......._..._......._._......_..._.._...__............_. -20.3% -17.4% Information Technology Specialist -25.0% -28.4% t KOFF & ASSOCIATES, INC. 1 1 1 1 1 1 raining and Safety Specialist Su• •ort Services Su•ervisor Midpeninsula Regional Open Space District Classification and Compensation Study— Volume 11 Page 7 of 1 I -27.5% -21.3% Insufficient Data Market base salary results show that out of thirty-two (32) benchmarked classifications twelve (12) are paid above the market median. Six (6) classes are paid above the market median by less than 5%, four (4) classes are paid above the market median by more than 5% and less than 10%, and two (2) classes are paid above the market by more than 10% and less than 20%. 1 Of the 32 benchmarked classifications, nineteen (19) are paid below the market median. Two (2) classes are paid below the market by less than 5%, seven (7) classes are paid below the market by more than 5% and less than 10%, seven (7) classes are paid below the market by more than 1 10% and less than 20%, and three (3) classes are paid below the market by more than 20%. Generally, we consider a classification falling within 5% of the median to be competitive in the labor market for salary survey purposes because of the differences in compensation policy and actual scope of work and position requirements. However, MROSD can adopt a closer standard. One (1) classification did not yield enough market data to conduct statistical analyses and thus will be internally aligned with other classifications that had an adequate number of comparables. 1 Market total compensation results show that ten (10) of the benchmarked classifications are paid above the market median. Seven (7) classes are paid above the market by less than 5% and three ' (3) classes are paid above the market by more than 5% and less than 10%. Twenty-one (21) benchmarked classifications are paid below the market median. Five (5) classes are paid below the market median by less than 5%, three (3) classes are paid below the market by more than 5% and less than 10%, eleven (11) classes are paid below the market by more than 10% and less than 20%, and two (2) classes are paid below the market by more than 1 20%. Overall, these differences between market base salaries and total compensation indicate that ' MROSD's benefits package, in terms of cost, is less than that of the market, although not significantly less. Further analysis indicates that, on average, classifications are 5.3% below the market median for base salaries, while that figure changes to 6.1% below market when we look 1 at total compensation which is an .08% difference on average. There are a couple of reasons for the difference between base salaries and total compensation. ' ➢ Five (5) comparator agencies pay a greater amount for medical, dental, vision, employee assistance, life, and disability insurances compared to MROSD. 1 KOFF & ASSOCIATES, INC. 1 1 1 1 1 1 1 Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 11 Page 8 of I I ➢ Six (6) of the comparator agencies have richer retirement contributions with four of the comparators participating in both Social Security and enhanced PERS retirement programs. Due to the fact that MROSD's benefits package is less than that of the market, we will base our salary recommendations on top monthly salary and recommend that MROSD address benefits separately. INTERNAL SALARY RELATIONSHIPS Building from the salary levels established for identified benchmark classes, internal salary relationships were developed and consistently applied in order to develop specific salary recommendations for all non -benchmark classes. Appendix IV presents the salary recommendations developed for MROSD including the internal salary relationship guidelines used. While analyzing internal relationships, the same factors were considered that we used in constructing MROSD'S classification plan, allocating positions to specific classifications within the plan, and comparing MROSD's current classifications to the labor market during the compensation study. In addition, when considering an appropriate salary range level, there are certain standard human resources practices that are normally applied, as follows: ➢ As mentioned above, a salary within 5% of the market average or median is considered to be competitive in the labor market for salary survey purposes because of the differences in compensation policy and actual scope of the position and its requirements. However, a closer standard can be adopted by an agency. ➢ Certain internal percentages are often applied. Those that are the most common are: ❖ The differential between a trainee and experienced class in a series (1/II or Trainee/Experienced) is generally 10% to 1 5%; ❖ A lead or advanced journey -level (III or Senior -level) position is generally placed 10% to 1 5% above the lower experienced level; and ❖ A full supervisory position is normally placed at least 1 0% to 25% above the highest level supervised, depending upon the breadth and scope of supervision. We can also make internal equity adjustments between classifications such as Manager and/or Supervisor, especially within one department. ➢ When a market or internal equity adjustment is granted to one class in a series, the other classes in the series are also adjusted accordingly to maintain internal equity. Internal equity between certain levels of classification is a fundamental factor to be considered when making salary decisions. When conducting a market compensation survey, results can KOFF & ASSOCIATES, INC. Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 11 Page 9 of 11 often show that certain classifications that are aligned with each other are not the same in the outside labor market. However, as an organization, careful consideration needs to be given to these alignments because they represent internal value of classifications within job families, as well as across the organization. There were thirteen (13) classifications that were not benchmarked for the study. For all classifications that were not benchmarked or where we did not find enough comparators (one classification), internal alignments with other classifications will need to be considered, either in the same class series or those classifications that have similar scope of work, level of responsibility, and "worth" to MROSD. Where it is difficult to ascertain internal relationships due to unique qualifications and responsibilities, reliance can be placed on past internal relationships. It is important for MROSD management to carefully review these internal relationships and determine if they are still appropriate given the current market data. It is important to analyze market data and internal relationships within class series as well as across the organization, and make adjustments to salary range placements as necessary based in the needs of the organization. MROSD may want to make other internal equity adjustments as it implements a compensation strategy. This market survey is only a tool to be used by MROSD to determine market indexing and salary determination. Detailed information regarding each class' current salary and the percentage difference to the market median is found in Appendix I of this report. RECOMMENDATIONS Pay Philosophy MROSD has many options regarding what type of compensation plan it wants to implement. This decision will be based on what the District's pay philosophy is, at which level it desires to pay its employees compared to the market, whether it is going to consider additional alternative compensation programs, and how great the competition is with other agencies over recruitment of a highly -qualified workforce. Another consideration will be the cost of MROSD's pay philosophy. Bringing all employees to the market median would denote an increase of MROSD's payroll expenses and may not be feasible to accomplish with one immediate adjustment. Options for Implementation While MROSD may be interested in bringing all salaries to the market median, in most cases this goal may not be reached with a single adjustment. In this case, one option is to use a phased implementation approach. Normally, if the compensation implementation program must be carried over months or years, the classes that are farthest from the market median should receive the greatest equity increase (separate from any cost of living increase). If a class falls within five percent (5%) of the market median, it would be logical to make no equity adjustment in the first round of changes. However, if a class is more than 5% (or in this case, more than 10%) below KOFF & ASSOCIATES, INC. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 11 Page 10 of 11 the market median, a higher percentage change may be initially warranted to begin minimizing the disparity. Another option is to move employees into the newly proposed compensation structure, i.e., within the salary range that is recommended for each class based on this market study and to the step within the new range that is closest to their current compensation. If employees' current salaries are so far below market that their current compensation falls below even the bottom of the newly recommended range, then larger adjustments may need to be considered to move those employees at least to the bottom of the new salary range. MROSD may spend additional time to go through a process of deliberation and decision -making as to what compensation philosophy it should implement to attract, motivate, and retain a high - quality workforce. However, it may want to consider adjusting those classifications' salaries that are currently below the market median as soon as possible, assuming that incumbents' performance meets MROSD's level of expectation. Proposed Monthly Salary Plan Currently MROSD does not have a single uniform salary schedule, but rather various ranges with a minimum and maximum assigned to classifications. We recommend that MROSD utilize a more traditional model that has 65 salary ranges, each 2.5% apart from the next higher range. Although the typical model has five (5) steps that are each 5% apart from the next (i.e., a 21.5% difference between step 1 and step 5), we have developed a salary schedule that is more in line with the current MROSD structure of 10 steps that are 2.5% apart from each other. Appendix III contains the recommended salary schedule. Proposed Salary Range Placements Appendix IV illustrates the proposed salary range placement for each classification based on the market data and an internal relationship analysis. The spreadsheet also includes our rationale for each recommended placement and the projected percentage change. We used the market base salary median and placed that number into the current monthly salary schedule, at the salary range closest to the median figure. For all classifications, this primary implementation procedure must be completed only at the initial time of implementation. In the future, if MROSD decides to implement annual across-the- board COLA increases, only the salary schedule that we developed needs to be increased by the appropriate percentage and each individual salary range will move up with this adjustment. This will ensure that the internal salary relationships are preserved and the salary schedule remains structured and easily administered. It is also recommended that MROSD Y -rate all employees that are at a salary above their current market salary range until the market numbers "catch up" with their current salary. This will result in no immediate loss of income, but will delay any future increases until the incumbent's salary is within the salary range. 1 KOFF & ASSOCIATES, INC. 1 Midpeninsula Regional Open Space District Classification and Compensation Study — Volume 11 Page I 1 of 11 1 Other options to "freezing" a class' salary in place until the market catches up are: ➢ "Grandfathering" of salary ranges: this means that the salary range for the classification is adjusted down to what the market numbers are. However, current incumbents would continue being paid at the current rate of pay (which would put them outside of the new I and adjusted salary range for the class) until they leave MROSD or retire. Any new -hires would be paid within the newly established salary range. ➢ Single -incumbent classes: if a class only has one incumbent, an option would be to wait until the person leaves or retires from MROSD and then adjust the salary range for the 1 class according to the market. Another option, of course, is to actually reduce salaries down to where the market numbers are. However, from a legal as well as an employee relations perspective, it is highly questionable whether that really is a viable option. Legal representation for different agencies has various 1 interpretations of the legality of reducing salaries. ➢ Develop recommendations for salary ranges that ensure internal equity within and between classifications. For all classification levels that were not benchmarked, internal alignments with other classifications within the same class series will need to be considered. These internal relationships need to be analyzed carefully, using the factors described on page 5 of this report. It is important for MROSD's management to carefully review internal relationships and determine if they are appropriate given the internal value that MROSD places on each classification. USING MARKET DATA AND THIS REPORT As A TOOL We wish to reiterate that this report and our findings are meant to be a tool for MROSD to create and implement an equitable compensation plan. Compensation strategies are designed to attract and retain excellent staff. However, financial realities and MROSD's expectations may also come into play when determining appropriate compensation philosophies and strategies. The collected data represents a market survey that will give MROSD an instrument to make future compensation decisions. It has been a pleasure working with MROSD on this critical project. Please do not hesitate to contact us if we can provide any additional information or clarification regarding this report. 1 1 1 1 KOFF & ASSOCIATES, INC. Respectfully Submitted, Koff & Associates, Inc. Katie Kaneko President 1 Appendix I Results Summary KOFF & ASSOCIATES, INC. 1=1 IIIIII I IMMI IMO MN MN ME Appendix I Midpeninsula Regional Open Space District Results Summary January 2011 Top Monthly Salary Data Total Monthly Compensation Data MROSD Top % above % above MROSD Total % above % above Classification Monthly Salary Average or below Median or below Monthly Compensation Average or below Median or below Accountant $6,242 $6,486 -3.9% $6,636 -6.3% $9,231 $9,698 -5.1% $9,270 -0.4% Accounting Technician $5,268 $4,799 8.9% $4,777 9.3% $7,912 $7,517 5.0% $7,476 5.5% Administrative Assistant $5,268 $5,011 4.9% $5,087 3.4% $7,912 $7,729 2.3% $7,531 4.8% Administrative Services Manager $10,177 $11,038 -8.5% $11,209 -10.1% $14,268 $15,774 -10.6% $15,914 -11.5% Area Superintendent $8,590 $9,081 -5.7% $9,249 -7.7% $12,166 $13,170 -8.3% $13,682 -12.3% Assistant General Counsel II $9,491 $10,418 -9.8% $10,588 -11.6% $13,293 $14,294 -7.5% $14,722 -10.8% District Clerk $8,850 $8,617 2.6% $8,528 3.6% $12,491 $12,728 -1.9% $12,553 -0.5% Docent Program Manager $6,058 $6,574 -8.5% $6,673 -10.2% $9,001 $9,423 -4.7% $9,174 -1.9% Equipment Mechanic/Operator $6,242 $5,636 9.7% $5,582 10.6% $9,176 $8,717 5.0% $8,901 3.0% GIS Administrator $7,396 $7,990 -8.0% $8,255 -11.6% $10,674 $11,479 -7% $11,441 -7.2% Human Resources Supervisor $7,697 $9,045 -17.5% $9,259 -20.3% $11,050 $13,081 -18.4% $12,971 -17.4% Human Resources Technician $5,880 $5,325 9.4% $5,391 8.3% $8,665 $8,277 4.5% $7,996 7.7% Information Technology Specialist $6,058 $7,805 -28.8% $7,572 -25.0% $9,001 $11,351 -26.1% $11,555 -28.4% Maintenance, Construction, and Resource Supervisor $6,694 $6,886 -2.9% $7,356 -9.9% $9,667 $10,326 -6.8% $11,284 -16.7% Management Analyst $7,697 $6,982 9.3% $6,958 9.6% $11,050 $10,580 4.3% $10,898 1.4% Media Relations Specialist $6,368 $6,900 -8.4% $6,995 -9.8% $9,388 $9,963 -8.1% $10,636 -13.3% Open Space Technician $5,164 $4,998 3.2% $5,057 2.1% $7,847 $7,783 0.8% $7,470 4.8% Operations Manager $10,177 $11,226 -10.3% $11,305 -11.1% $14,268 $16,222 -13.7% $15,586 -9.2% Planner II $7,396 $8,221 -11.2% $8,110 -9.6% $10,674 $11,997 -12.4% $11,991 -12.3% Planning Manager $10,177 $11,878 -16.7% $11,696 -14.9% $14,268 $16,776 -17.6% $16,817 -17.9% Planning Technician $5,764 $5,452 5.4% $5,507 4.5% $8,523 $8,171 4.1% $8,271 3.0% Public Affairs Manager $10,177 $9,830 3.4% $9,125 10.3% $14,268 $14,689 -3.0% $13,607 4.6% Public Affairs Specialist $6,368 $6,900 -8.4% $6,995 -9.8% $9,388 $9,963 -6.1% $10,636 -13.3% Ranger $5,764 $6,140 -6.5% $5,776 -0.2% 58,604 $9,208 -7.0% $9,507 -10.5% Real Property Manager $10,177 $9,952 2.2% $10,059 1.2% $14,268 $14,375 -0.8% $14,297 -0.2% Real Property Specialist $7,396 $7,343 0.7% $7,345 0.7% $10,674 $10,585 0.8% $10,513 1.5% Resource Management Specialist II $7,396 $7,274 1.6% $6,995 5.4% $10,674 $10,951 -2.6% $9,888 7.4% Supervising Ranger $6,694 $7,383 -10.3% $7,356 -9.9% $9,667 $10,802 -11.7% $10,266 -6.2% Support Services Supervisor $7,396 Insufficient Data to do Analysis $10,674 Insufficient Data to do Analysis Training and Safety Specialist $5,880 $7,132 -21.3% $7,497 -27.5% $8,778 $10,682 -21.7% $10,646 -21.3% Volunteer Program Manager $6,058 $6,316 -4.3% $6,264 -3.4% $9,001 $9,494 -5.5% $9,339 -3.8% Website Administrator $6,368 $7,280 -14.3% $7,612 -19.5% $9,388 $10,480 -11.6% $10,439 -11.2% -4. -,.17o -b.1% .- o Page 1 of 1 Top Salary Alpha; MROSD.Appendix (.Results Summary Spreadsheet.FINAL 2.xls Appendix II Market Compensation Findings KOFF & ASSOCIATES, INC. NMI MIN IIIIIII IIIIII MI M S MINI 1110 MINI MIMI MIN ISM Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 ACCOUNTANT Top Cost of Adjusted Next Next Monthly Labor 1 Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Boulder Accountant II ° $6,979 15.3% $8,047 1/1/2010 1/1/2012 Unknown 2 City of Walnut Creek Accountant II $7,255 $7,255 7/1/2009 Unknown Unknown 3 City of Mountain View ° Accountant II' $6,898 $6,898 7/1/2009 Unknown Unknown 4 County of Marin Accountant II / Payroll Accountant''' $6,767 $6,767 7/1/2009 Unknown Unknown 5 Sonoma County Agricultural Preservation & Open Space District Accountant II 5 $5,938 12.3% $6,668 7/1/2009 Unknown Unknown 6 City of Palo Alto Staff Accountant 1 $6,636 $6,636 7/1/2008 Unknown Unknown 7 County of Boulder Accountant II / Payroll Supervisor 4 $5,603 15.3% $6,460 1/1/2011 Unknown Unknown 8 Midpeninsula Regional Open Space District Accountant $6,242 $6,242 411!2010 9 County of San Mateo Accountant II 2 $5,977 $5,977 11/1/2009 Unknown Unknown 10 County of Santa Clara Accountant II 8 $5,608 $5,608 6/16/2008 Unknown Unknown 11 East Bay Regional Park District a Accountant $5,529 $5,529 3/27/2010 Unknown Unknown 12 Riverside County Regional Park & Open Space District Accountant - Parks 6 $4,861 13.2% 55,502 9/25/2008 Unknown Unknown Mountains Recreation & Conservation Authority N/C Average of Comparators $6,186 56,486 1 Midpeninsula Regional Open Space District Above/Below 0.89% -3.911 Median of Comparators $5,977 $6,636 1 Midpenlnsula Regional Open Space District Above/Below 4.31 -6.31 60th Percentile $6,636 S6,668 1 Midpeninsula Regional Open Space District Above/Below -6.31 -6.81 NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) East Bay Regional Park District works a 37.5 hour workweek. b) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- Staff Accountant may supervise support staff. 2- Accountant II may plan, direct, review, and evaluate work of fiscal office support staff. 3- Senior Administrative Analyst oversees payroll function. 4- MROSD's classification is bracketed by two comparators to encompass afl duties. 5- Accountant II may supervise payroll function; this classification is not In the District but is a classification in the Regional Parks Department. 6- Accountant II — Parks may supervise clerical and/or technical staff. 7- Accountant II may plan, direct, and review the work of technical and office support staff; Payroll Accountant plans, directs, and supervises the work of Accountants and technical staff (lead -level classification). 8- Accountant II may lead lower -level staff. 9- Accountant II classification description not available; match verified with HR representative. Page 1a of 32 MROSDAppendlx IIa.Top Monthly Salary Spreadsheets.FINAL.xls NM NM ACCOUNTANT Agency �I MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Crook County of Boulder County of Marin of San County County Mateo of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Accountant Accountant II Accountant II Staff Accountant II Accountant II / Accountant II / Accountant II Accountant II Accountant N/C Accountant II - Accountant II Accountant Payroll Supv Payroll Acct Parks Top Monthly Salary $6,242 58,047 58,898 58,836 57,255 $8,460 58,787 55,977 $5,808 55,529 55,502 58,668 Employee Retirement PERS 5375 $517 5398 5381 5274 5393 $387 5440 $150 Enhanced PERS Formula 5237 5306 $498 5448 5213 5210 5498 5803 EPMC $20 527 EPMC Final Comp 5119 12 Month Highest Salary $75 $89 580 587 587 $68 $80 Social Security $401 5371 $348 5343 5341 5413 Other Insurance Cafeteria' 51,024 5835 Health 51,299 51,305 $2.035 51,501 $1,228 $1,167 51,846 51,710 51,856 5498 Dental 5113 5114 5201 5208 5120 592 574 5117 $188 5108 Vision $11 514 515 $13 515 510 518 EAP 54 52 $8 52 52 56 $5 52 53 53 $3 Life 522 55 $71 512 511 5116 59 $4 516 51 LTD $28 528 $28 515 $13 524 STD/SDI 52 Other2 5598 Leave Vacation 5360 I 5526 5483 5383 5642 $447 5390 $386 5367 $319 5317 5383 Holidays 5264 $433 $389 $332 $335 $348 5377 $278 $259 5287 5254 $327 Administrative 5228 1 5284 5255 $335 5260 588 551 Auto Allowance Uniform Allowance Deferred Compensation 5111 $33 Other 1 $208 Benefit Cost 52,989 52,691 54,594 53,988 53,199 52,590 52,331 $2,771 53,601 53,741 N/C 52,557 53,268 Total Monthly Comp. $9,231 $10,738 511,492 510,624 $10,454 59,050 59,098 $8,748 59,208 $9,270 N/C $8,060 $9,936 Note: Total MontNy Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes $2,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- SCAP & OS0 offers an hourly cash allowance of $3.45 per hour to EE, in addition to their hourly regular earning rate. 3- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 1 b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls MN MINI 11111 INN INN 111111 111111 11111 11111 NM 10111 all NM EN 11111 11111 MO Mill 1•111 Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 ACCOUNTANT Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Accountant II $11,492 7/1/2009 Unknown Unknown 2 City of Boulder Accountant II $10,738 1/1/2010 1/1/2012 Unknown 3 City of Palo Alto Staff Accountant $10,624 7/1/2008 Unknown Unknown 4 City of Walnut Creek Accountant II $10,454 7/1/2009 Unknown Unknown 5 Sonoma County Agricultural Preservation & Open Space District Accountant II $9,936 7/1/2009 Unknown Unknown 6 East Bay Regional Park District Accountant $9,270 3/27/2010 Unknown Unknown 7 Midpeninsula Regional Open Space District Accountant $9,231 4/112010 8 County of Santa Clara Accountant II $9,208 6/16/2008 Unknown Unknown 9 County of Marin Accountant II / Payroll Accountant $9,098 7/1/2009 Unknown Unknown 10 County of Boulder Accountant II / Payroll Supervisor $9,050 1/1/2011 Unknown Unknown 11 County of San Mateo Accountant II $8,748 11/1/2009 Unknown Unknown 12 Riverside County Regional Park & Open Space District Accountant - Parks $8,060 9/25/2008 Unknown Unknown Mountains Recreation & Conservation Authority N/C Average of Comparators $9,698 % Midpeninsula Regional Open Space District Above/Below -5.1% Median of Comparators $9,270 % Midpeninsula Regional Open Space District Above/Below -0.4% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 1c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xJs NEI 111111 11111 EN NE EN 1E11 MN NM 11111 INN 111111 MI INN 111111 Nil MI NEI Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 ACCOUNTING TECHNICIAN Top Cost of Adjusted Next Next Monthly Labor 1 Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Boulder Accounting Technician / Payroll Technician 1'4 $4,618 15.3% $5,324 1/1/2010 1/1/2012 Unknown 2 Midpeninsula Regional Open Space District Accounting Technician $5,268 $5,268 4/1/2010 3 City of Mountain View` Accounting Technician 2 $5,258 $5,258 7/1/2009 Unknown Unknown 4 East Bay Regional Park District b Account Clerk $5,099 $5,099 3/27/2010 Unknown Unknown 5 City of Walnut Creek Accounting Assistant / Payroll Technician 1 $5,088 $5,088 7/1/2009 Unknown Unknown 6 City of Palo Alto Accounting Specialist $4,820 $4,820 7/1/2009 Unknown Unknown 7 Sonoma County Agricultural Preservation & Open Space District Account Clerk III / Payroll Clerk 1'3 $4,254 12.3% $4,777 7/1/2009 Unknown Unknown 8 Riverside County Regional Park & Open Space District Accounting Technician 1- Parks $4,080 13.2% $4,618 9/25/2008 Unknown Unknown 9 County of San Mateo Fiscal Office Specialist $4,588 $4,588 11/1/2009 Unknown Unknown 10 County of Marina Accounting Assistant $4,520 $4,520 7/1/2009 Unknown Unknown 11 County of Santa Clara Accountant Assistant / Payroll Services Clerk 1 $4,350 $4,350 6/16/2008 Unknown Unknown 12 County of Boulder Accounting Clerk II $3,767 15.3% $4,343 1/1/2011 Unknown Unknown Mountains Recreation & Conservation Authority N/C Average of Comparators $4,586 $4,799 1 Midpeninsula Regional Open Space District Above/Below 13.01 8.91 Median of Comparators $4,588 $4,777 1 Midpeninsula Regional Open Space District Above/Below 12.91 9.31 60th Percentile $4,618 $4,820 1 Midpeninsula Regional Open Space District Above/Below 12.31 8.5% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) East Bay Regional Park District works a 37.5 hour workweek. c) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998), Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- Accounting Technician requires any combination of experience and training equivalent to an Associate of Arts degree and 3 years of experience. 3- The District does not have Account Clerk III and Payroll Clerk classifications but are in the Regional Parks Department; the District hes an Accounting Technician that performs specialized and complex technical accounting work and may supervise staff. 4- Accounting Technician requires any combination of education and experience equivalent to an Associate's degree and 2 years of experience. Page 2a of 32 MROSD.Appendix IIa.Top Monthly Salary Spreadsheets.FINAL.xIs MIMI NMI IMO Mil NMI ACCOUNTING TECHNICIAN Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP 8 OSD SCAP & OSD Class Tithe Accounting Acctg Tech / Accounting Accounting Acctg Asst / Accounting Accounting Fiscal Office Accountant Account N/C Accounting Acct Clerk III / Technician Payroll Tech Technician Specialist Payroll Tech Clerk 11 Assistant Specialist Asst / Payroll Clerk Tech 1 - Parks Payroll Clerk Srvcs Clerk Top Monthly Salary 85,268 $5,324 $5,258 $4,820 $5,088 $4,343 $4,520 84,588 $4,350 $5,099 $4,618 $4,777 Employee Retirement PERS 8316 8394 $289 8267 8183 $304 8357 $369 8107 Enhanced PERS Formula 8200 8202 8380 $325 8165 $194 $418 8432 EPMC 814 $21 EPMC Final Comp $87 12 Month Highest Salary $63 $88 858 861 852 $55 857 Social Security 8281 $269 $284 $270 8316 8286 8296 Other f Insurance Cafeteria' 8979 $635 Health 81,299 81,305 $2,035 81,501 $1,197 S1,167 $1,646 $1,710 $1,858 8498 Dental $113 $110 $201 8206 $120 892 $74 $117 8186 $108 Vision 811 814 $15 813 $15 $10 818 EAP $4 $2 $8 $2 82 $6 $5 $2 $3 $3 83 Life $19 $5 $54 $11 811 878 $9 $4 $15 $1 LTD $20 $28 $18 810 813 822 STD/SDI $2 Other' $598 Leave Vacation $304 $328 $388 $278 $450 $301 8261 8281 $284 $294 8266 8275 Holidays $223 8287 8281 $278 $235 $234 $261 8212 8201 $265 8213 $234 Administrative $91 $67 Auto Allowance Uniform Allowance Deferred Compensation $102 $24 Other Benefit Cost $2,644 $2,239 $4,103 $3,079 $2,388 $2,156 81,689 82,536 $3,206 $3,609 N/C 82,249 82,652 Total Monthly Comp. 87,912 87,563 89,361 57,899 87,476 $6,499 $6,209 $7,124 87,555 $8,708 N/C $6,867 $7,429 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- SCAP & OSD offers an hourly cash allowance of $3.45 per hour to EE, in addition to their hourly regular eaming rate. 2- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 2b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xIs 1111111 MIMI MIMI VIM MIMI NM =I =I NMI IIIMI IMO 11•11 IMO MN MEI M MI MI MEI Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 ACCOUNTING TECHNICIAN Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Accounting Technician $9,361 7/1/2009 Unknown Unknown 2 East Bay Regional Park District Account Clerk $8,708 3/27/2010 Unknown Unknown 3 Midpeninsula Regional Open Space District Accounting Technician $7,912 4/1/2010 4 City of Palo Alto Accounting Specialist $7,899 7/1/2009 Unknown Unknown 5 City of Boulder Accounting Technician / Payroll Technician $7,563 1/1/2010 1/1/2012 Unknown 6 County of Santa Clara Accountant Assistant / Payroll Services Clerk $7,555 6/16/2008 Unknown Unknown 7 City of Walnut Creek Accounting Assistant / Payroll Technician $7,476 7/1/2009 Unknown Unknown 8 Sonoma County Agricultural Preservation & Open Space District Account Clerk III / Payroll Clerk $7,429 7/1/2009 Unknown Unknown 9 County of San Mateo Fiscal Office Specialist $7,124 11/1/2009 Unknown Unknown 10 Riverside County Regional Park & Open Space District Accounting Assistant II - Parks $6,867 9/25/2008 Unknown Unknown 11 County of Boulder Accounting Clerk II $6,499 1/1/2011 Unknown Unknown 12 County of Marin Accounting Assistant $6,209 7/1/2009 Unknown Unknown Mountains Recreation & Conservation Authority N/C Average of Comparators $7,517 % Midpeninsula Regional Open Space District Above/Below 5.0% Median of Comparators $7,476 % Midpeninsula Regional Open Space District Above/Below 5.5% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 2c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls MI M N Me MN Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 ADMINISTRATIVE ASSISTANT Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of Marin' Senior Secretary $5,766 $5,766 7/1/2009 Unknown Unknown 2 City of Boulder Administrative Specialist II $4,588 15.3% $5,289 1/1/2010 1/1/2012 Unknown 3 Midpeninsula Regional Open Space District Administrative Assistant $5,268 $5,268 4/112010 4 City of Mountain View ' Secretary $5,258 $5,258 7/1/2009 Unknown Unknown 5 County of Santa Clara Executive Assistant II $5,218 $5,218 6/16/2008 Unknown Unknown 6 Mountains Recreation & Conservation Authority Administrative Services Manager' $4,642 11.3% $5,166 9/1/2005 Unknown Unknown 7 City of Palo Alto Administrative Associate II $5,150 $5,150 7/1/2009 Unknown Unknown 8 City of Walnut Creek Office Specialist' $5,024 $5.024 7/1/2009 Unknown Unknown 9 East Bay Regional Park District b Secretary $4,954 $4,954 3/27/2010 Unknown Unknown 10 County of San Mateo Administrative Secretary II $4,923 $4,923 11/1/2009 Unknown Unknown 11 Sonoma County Agricultural Preservation & Open Space District Secretary 2 $4,226 12.3% $4,746 7/1/2009 Unknown Unknown 12 Riverside County Regional Park & Open Space District Secretary II - Parks $3,849 13.2% $4,357 9/25/2008 Unknown Unknown 13 County of Boulder Administrative Technician $3,718 15.3% $4287 1/1/2011 Unknown Unknown Average of Comparators $4,776 35,011 % Midpeninsula Regional Open Space District Above/Below 9.3% 4.9% Median of Comparators $4,938 $5,087 % Midpeninsula Regional Open Space District Above/Below 6.3% 3.4% 60th Percentile $4,996 $5,160 % Midpeninsula Regional Open Space District Above/Below 5.2% 2.1% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) East Bay Regional Park District works a 37.5 hour workweek. c) City of Mountain View includes 7% PERS contribution in repoled salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- Office Specialist requires graduation from high school supplemented by secretarial or business coursework or training and 3 years of experience. 2- The District does not have a Secretary classification but is In the Regional Parks Department. 3- Administrative Services Manager requires an AA degree or higher and 1 year of experience. Page 3a of 32 MROSD.Appendlx IIa.Top Monthly Salary Spreadsheets.FINAL.xls N I M M MI N MI N 1 IIIIIII MI OM I M M I Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 ADMINISTRATIVE ASSISTANT Agency MROSD CI of City of Boulder Mountain View CI of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD 1I Class Title Administrative Administrative Secretary Administrative Office Administrative Senior Administrative Executive Secretary Administrative Secretary II - Secretary Assistant Specialist II Associate II Specialist Technician Secretary Secretary II Assistant II Svcs Manager Parks Top Monthly Salary $5,268 $5,289 55,258 55,150 $5,024 $4,287 55,766 $4,923 55,218 $4,954 $5,166 54,357 $4,746 Employe. Retirement PERS 5316 $394 5309 $264 $234 $365 $347 $362 $349 5107 Enhanced PERS Formula 5200 $201 $380 5348 5198 $188 $394 $430 EPMC 514 $26 EPMC Final Comp $93 12 Month Highest Salary $63 $68 $62 $60 563 552 $57 Social Security 5281 5266 $305 $324 5307 $270 5294 Other Insurance Cafeteria' 51,004 $947 $835 Health 51,299 51,305 52,035 51,501 $1,228 51,167 51,646 $1,710 $1,856 $498 Dental $113 5114 $201 $206 $120 592 $74 5117 5186 5108 Vision 511 $14 515 513 515 $10 518 EAP 54 $2 $8 52 52 $6 55 52 53 $3 $3 $3 Life 519 55 554 511 511 $77 59 $4 514 $1 LTD 520 528 518 $10 513 521 STD/SDI 52 Other' $596 Leave Vacation 5304 $346 5368 $297 5444 $297 $333 5302 5341 $286 $298 $251 5273 Holidays $223 $285 5281 5297 5232 5231 5333 5227 5241 5257 $258 5201 5233 Administrative 591 $80 Auto Allowance Uniform Allowance Deferred Compensation 599 5320 524 Other Benefit Cost 52,644 52,257 $4,103 53,169 $2,406 $2,144 $1,908 52,593 53,478 53,564 52,188 $2,158 52,643 Total Monthly Comp. 57,912 $7,547 59,361 $8,319 57,430 56,431 57,674 57,515 $8,697 $6,518 $7,355 56,515 57,389 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- SCAP & OSD offers an hourly cash allowance of 53.45 per hour to EE, in addition to their hourly regular earning rate. 2- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, Iffe, and LTD premiums). Page 3b of 32 MROSD.Appendix IIb.Benefds Spreadsheets FINAL.xls INN Mil IMO =II MI N r =I MIN� Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 ADMINISTRATIVE ASSISTANT Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Secretary $9,361 7/1/2009 Unknown Unknown 2 County of Santa Clara Executive Assistant II $8,697 6/16/2008 Unknown Unknown 3 East Bay Regional Park District Secretary $8,518 3/27/2010 Unknown Unknown 4 City of Palo Alto Administrative Associate II $8,319 7/1/2009 Unknown Unknown 5 Midpeninsula Regional Open Space District Administrative Assistant $7,912 411/2010 6 County of Marin Senior Secretary $7,674 7/1/2009 Unknown Unknown 7 City of Boulder Administrative Specialist II $7,547 1/1/2010 1/1/2012 Unknown 8 County of San Mateo Administrative Secretary II $7,515 11/1/2009 Unknown Unknown 9 City of Walnut Creek Office Specialist $7,430 7/1/2009 Unknown Unknown 10 Sonoma County Agricultural Preservation & Open Space District Secretary $7,389 7/1/2009 Unknown Unknown 11 Mountains Recreation & Conservation Authority Administrative Services Manager $7,355 9/1/2005 Unknown Unknown 12 Riverside County Regional Park & Open Space District Secretary II - Parks $6,515 9/25/2008 Unknown Unknown 13 County of Boulder Administrative Technician $6,431 1/1/2011 Unknown Unknown Average of Comparators $7,729 % Midpeninsula Regional Open Space District Above/Below 2.3% Median of Comparators $7,531 % Midpeninsula Regional Open Space District Above/Below 4.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 3c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls IMO NM r 1E11 NM MI Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 ADMINISTRATIVE SERVICES MANAGER Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Boulder Deputy Finance Director/Controller $10,613 15.3% $12,236 1/1/2010 1/1/2012 Unknown 2 City of Walnut Creek Assistant Director of Administrative Services / CFO' $12,148 $12,148 7/1/2009 Unknown Unknown 3 City of Mountain View' Assistant Finance & Administrative Services Director $11,590 $11,590 7/1/2009 Unknown Unknown 4 City of Palo Alto Assistant Director Administrative Services $11,584 $11,584 7/1/2008 Unknown Unknown 5 Riverside County Regional Park & Open Space District Bureau Chief - Parks 2 $10,199 13.2% $11,545 8/14/2008 Unknown Unknown 6 County of San Mateo Deputy Controller $11,209 $11,209 11/1/2009 Unknown Unknown 7 County of Santa Clara Administrative Services Manager III / Controller -Treasurer Division Manager' $10,802 $10,802 8/11/2008 Unknown Unknown 8 East Bay Regional Park District Chief Finance Officer/Controller / Assistant Finance Officer' $10,494 $10,494 3/27/2010 Unknown Unknown 9 County of Boulder Finance Division Manager/ Budget Manager / Budget Director / Director of $9,101 15.3% $10,493 1/1/2011 Unknown Unknown Administrative Services' 10 Midpeninsula Regional Open Space District Administrative Services Manager $10,177 $10,177 4/1/2010 11 Sonoma County Agricultural Preservation & Open Space District OSD Administrative & Fiscal Services Manager / Department Administrative $8,815 12.3% $9,899 7/1/2008 Unknown Unknown Services Director t2 12 County of Marin Administrative Services Manager / Deputy Director, Parks & Open Space $9,419 $9,419 7/1/2009 Unknown Unknown Administration" Mountains Recreation & Conservation Authority WC Average of Comparators $10,543 $11,038 % Midpeninsula Regional Open Space District Above/Below -3.6% -8.5% Median of Comparators $10,613 $11,209 % Midpeninsula Regional Open Space District Above/Below -4.3% -10.1% 60th Percentile $10,802 $11,545 % Midpeninsula Regional Open Space District Above/Below -6.1% -13.4% NOTE: All calculations exclude Midpeninsula Regional Open Space District NJC - Non Comparator a) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- Bureau Chief — Parks may oversee administration bureau, including human resources and financial functions. 3- Deputy Director, Perks & Open Space Administration oversees planning, administrative support services, special districts, communications, and budget administration. Page 4a of 32 MROSD.Appendlx Ila.Top Monthly Salary Spreadsheets.FINAL.rIs IMO NM I= IMO MI IMO IIIIII MIN IMO IIIIIII Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 ADMINISTRATIVE SERVICES MANAGER Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP 6 OSD SCAP S OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance Cafeteria 3 Health Dental Vision EAP Life LTD STD/SDI Other2 Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other 1 Benefit Cost Admin Svcs Manager 810,177 $611 $387 $122 81,299 $113 811 $4 $37 8587 $431 8489 $4,091 Deputy Finance Asst Fin & Dir/Controller Admin Svcs Dir $12,236 $11,590 $868 $465 $837 8149 81,305 82,035 8114 8201 814 $2 88 $5 8103 $29 8800 8811 $659 8620 $477 83,349 $6,152 Asst Director Admin Svcs $11,584 8695 8782 8209 8139 $1,501 8206 815 82 $21 828 $668 $579 8446 8208 $5,499 Asst Dir of Admin Svcs / CFO $12,148 $638 833 8146 81,228 $120 813 82 836 $43 81,075 8561 $561 $4,456 Fin Div Mgr / Budget Mgr / Dir / Dir Admin Svcs $10,493 8552 81,167 $92 86 8188 825 8726 8565 83,320 Admin Svcs Mgr/ Dep Dir, Parks & OS Admin 89,419 $382 81,077 85 8543 8507 $725 $3,239 Deputy Controller 811,209 8552 81,646 892 815 82 815 $13 8687 8517 8701 $417 $4,656 Admin Svcs Mgr III / Control- Trees Div Mgr 810,802 $756 $410 $53 8130 8552 $1,710 $117 810 $5 $1,329 $499 85,572 CFO/Controller / Asst Finance Officer $10,494 8735 8399 8552 S1,856 8188 83 S83 845 $605 $545 8202 $210 85,420 N/C N/C Bureau Chief • Parks $11,545 8924 81,045 874 8139 8552 $751 83 89 882 81,510 8533 8108 85,729 OSD Admin & Fis Svcs Mgr / Dept Admin Svcs Dir 89,899 8896 $119 8552 $498 $108 818 83 86 8702 $569 8500 $286 8445 84,702 Total Monthly Comp. ;14,268 $15,586 $17,741 817,083 816,604 813,813 812,658 $15,865 816,374 815,914 N/C $17,275 814,601 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes 82,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- SCAP & OSD offers a Management Benefit Allowance up to 81,250 per year and Hourly Cash Allowance of 83.45 per hour up to a maximum of 80 hours in a pay period. 3- County of Mann's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 4b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xts NMI MI1 NEI 1E11 11111 11111 111111 INN E I 1111111 11111 111111 1111111 1E11 1111111 111•1 NEI INS Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 ADMINISTRATIVE SERVICES MANAGER Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Assistant Finance & Administrative Services Director $17,741 7/1/2009 Unknown Unknown 2 Riverside County Regional Park & Open Space District Bureau Chief - Parks $17,275 8/14/2008 Unknown Unknown 3 City of Palo Alto Assistant Director Administrative Services $17,083 7/1/2008 Unknown Unknown 4 City of Walnut Creek Assistant Director of Administrative Services / CFO $16,604 7/1/2009 Unknown Unknown 5 County of Santa Clara Administrative Services Manager III / Controller -Treasurer Division Manager $16,374 8/11/2008 Unknown Unknown 6 East Bay Regional Park District Chief Finance Officer/Controller / Assistant Finance Officer $15,914 3/27/2010 Unknown Unknown 7 County of San Mateo Deputy Controller $15,865 11/1/2009 Unknown Unknown 8 City of Boulder Deputy Finance Director/Controller $15,586 1/1/2010 1/1/2012 Unknown 9 Sonoma County Agricultural Preservation & Open Space District OSD Administrative & Fiscal Services Manager / Department Administrative $14,601 7/1/2008 Unknown Unknown Services Director 10 Midpeninsula Regional Open Space District Administrative Services Manager $14,288 411/2010 11 County of Boulder Finance Division Manager / Budget Manager / Budget Director / Director of $13,813 1/1/2011 Unknown Unknown Administrative Services 12 County of Marin Administrative Services Manager / Deputy Director, Parks & Open Space $12,658 7/1/2009 Unknown Unknown Administration Mountains Recreation & Conservation Authority N/C Average of Comparators $15,774 % Midpeninsula Regional Open Space District Above/Below -10.6% Median of Comparators $15,914 % Midpeninsula Regional Open Space District Above/Below -11.5% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 4c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls Mill Ili SIMI MINI RINI NM Mill MINI MIN Mlle MI 1.11111 MIS MINI MINI II= Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 AREA SUPERINTENDENT Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Walnut Creek Pubic Services Manager' $11,726 $11,726 7/1/2009 Unknown Unknown 2 City of Palo Alto Division Manager - Open Space 2 $10,782 $10,782 7/1/2008 Unknown Unknown 3 County of San Mateo Park Superintendent' $10,674 $10,674 11/1/2009 Unknown Unknown 4 City of Mountain View ° Parks & Open Space Manager 6 $9,869 $9,869 7/1/2009 Unknown Unknown 5 County of Marin Park/Open Space Superintendent ° $9,462 $9,462 7/1/2009 Unknown Unknown 6 East Bay Regional Park District Park Unit Manager 3 $9,036 $9,036 3/27/2010 Unknown Unknown 7 County of Santa Clara Manager of Park Maintenance Services / Manager of Park Ranger $8,770 $8,770 8/11/2008 Unknown Unknown Operations 10 8 Midpeninsula Regional Open Space District Area Superintendent $8,590 $8,590 4/1/2010 9 County of Boulder Park Operations Manager / Resource Manager 6'' $6,873 15.3% $7,925 1/1/2011 Unknown Unknown 10 Mountains Recreation & Conservation Authority Deputy Chief Ranger - Operations Division 8 $6,035 11.3% $6,717 9/1/2005 Unknown Unknown 11 Riverside County Regional Park & Open Space District Area Park Manager - Parks $5,165 13.2% $5,846 9/25/2008 Unknown Unknown City of Boulder N/C 11 Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $8,839 $9,081 % Midpeninsula Regional Open Space District Above/Below -2.9% -5.7% Median of Comparators $9,249 $9,249 1 Midpeninsula Regional Open Space District Above/Below -7.7% -7.7% 60th Percentile $9,625 $9,625 1 Midpeninsula Regional Open Space District Above/Below -12.0% -12.0% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits street. 1- Public Services Manager does not require certifications. 2- Division Manager — Open Space does not require any certifications. 3- Park Unit Manager does not require any certifications. 4- Park Superintendent does not require certifications. 5- Parks and Open Space Manager does not supervise Ranger staff (contract service) and does not require any certifications. 6- MROSD's classification is bracketed by two comparators to encompass all duties. 7- Park Operations Manager and Resource Manager do not require certifications. 8- Deputy Chief Ranger oversees for administration support, resource protection, visitors service, facilities and maintenance, and visitor protection; requires Park Ranger's Association of CA General Ranger certification and M degree; requires training as Level 1 Reserve Officer training, NWCG Advanced wildland firefighter training, POST Supervisor and Management school, Internal Affairs and Force Investigation school, and NAI certified Interpretive Guide certificate. 9- Park/Open Space Superintendent does not require any certifications. 10- Manager of Park Ranger Operations requires eligibility to appointment as a limited peace officer (PC 832 requirement is not stated in class description). 11- Land & Facilities Services Division Manager oversees resource management, trail and facilities maintenance, and engineering and project management operations; Resource Systems Division Manager oversees environmental planning, ecological systems, ranger naturalist services, resource information, and community services. Page 5a of 32 MROSD.Appendix IIa.Top Monthly Salary Spreadsheets.FINAL.xls -- NMI -- -- - - -■ - - 11- -- - -- N- - - -- -- - Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 AREA SUPERINTENDENT Agency l MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title I Area N/C Parks & Open Division Mgr- Public Services Park Ops Mgr / Park/Open Park Mgr of Park Maint Park Unit Deputy Chief Area Parks N/C Superintendent Space Mgr Open Space Manager Resource Mgr Space Admin Superintendent Svcs / Mgr of Park Manager Ranger - Ops Mgr - Parks Ranger Ops Division Top Monthly Salary 88,590 $9,869 $10,782 $11,726 $7,925 $9,462 810,674 $8,770 89,036 $8,717 $5,846 Employee Retirement PERS $515 $739 8647 $618 $384 $395 8633 $470 $468 Enhanced PERS Formula $326 $713 8728 $333 $343 8529 EPMC $32 $18 EPMC Final Comp 8194 12 Month Highest Salary 8103 $127 $129 8141 $105 870 Social Security $491 $552 $544 8552 8362 Other Insurance Cafeteria = $1,078 $947 $635 Health 81,299 $2,035 51.501 81,228 81,167 81,646 $1,710 81,856 Dental 8113 5201 $206 $120 592 $92 8117 8186 Vision $11 $14 $15 513 815 810 EAP $4 $8 82 $2 $6 $5 $2 83 $3 $3 Ufa $31 8101 $19 835 8142 $15 $7 $75 $5 LTD $29 $28 842 519 $13 $39 829 842 STD/SDI 83 $2 Other Leave Vacation 8496 $690 $822 81,037 $549 $546 $654 $843 $521 $388 $337 Holidays $363 $528 $539 8541 $427 $473 8493 $405 $469 8338 5270 Administrative $314 $406 $415 5541 $473 $887 5174 Auto Allowance 5300 5417 Uniform Allowance 850 515 838 $50 Deferred Compensation 8181 $416 Other' $208 Benefit Cost 53,576 N/C 55,592 $5,304 $4,648 52,906 $2,996 $4,565 54,487 85,031 $2,592 $2,774 N/C Total Monthly Comp. 812,166 N/C $15,461 $16,086 $16,375 510,830 812,458 815,239 $13,257 814,067 $9,309 $8,620 N/C Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes $2,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision. life, and LTD premiums). Page 5b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls 111111 Ball NM N 111111 111111 1 A 111111 MR 1 111111 M MN NM Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 AREA SUPERINTENDENT Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Walnut Creek Pubic Services Manager $16,375 7/1/2009 Unknown Unknown 2 City of Palo Alto Division Manager - Open Space $16,086 7/1/2008 Unknown Unknown 3 City of Mountain View Parks & Open Space Manager $15,461 7/1/2009 Unknown Unknown 4 County of San Mateo Park Superintendent $15,239 11/1/2009 Unknown Unknown 5 East Bay Regional Park District Park Unit Manager $14,067 3/27/2010 Unknown Unknown 6 County of Santa Clara Manager of Park Maintenance Services / Manager of Park Ranger $13,257 8/11/2008 Unknown Unknown Operations 7 County of Marin Park/Open Space Superintendent $12,458 7/1/2009 Unknown Unknown 8 Midpeninsula Regional Open Space District Area Superintendent $12,166 4/1/2010 9 County of Boulder Park Operations Manager / Resource Manager $10,830 1/1/2011 Unknown Unknown 10 Mountains Recreation & Conservation Authority Deputy Chief Ranger- Operations Division $9,309 9/1/2005 Unknown Unknown 11 Riverside County Regional Park & Open Space District Area Park Manager - Parks $8,620 9/25/2008 Unknown Unknown City of Boulder N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $13,170 % Midpeninsula Regional Open Space District Above/Below -8.3% Median of Comparators $13,662 % Midpeninsula Regional Open Space District Above/Below -12.3% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 5c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xIs - - 1E11 an - r MI - - - - r /II r - - - - Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 ASSISTANT GENERAL COUNSEL II Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of Marin County Counsel III $12,561 $12,561 7/1/2009 Unknown Unknown 2 City of Walnut Creek Assistant City Attomey / Deputy City Attorney 1 $12,106 $12,106 7/1/2009 Unknown Unknown 3 County of Santa Clara Attorney III - County Counsel $11,617 $11,617 7/28/2008 Unknown Unknown 4 Riverside County Regional Park & Open Space District Deputy County Counsel' $9,979 13.2% $11,296 10/23/2008 Unknown Unknown 5 East Bay Regional Park District Assistant District Counsel $10,943 $10,943 3/27/2010 Unknown Unknown 6 County of San Mateo Deputy County Counsel II $10,679 $10,679 11/1/2009 Unknown Unknown 7 City of Mountain View' Assistant City Attorney $10,497 $10,497 7/1/2009 Unknown Unknown 8 Sonoma County Agricultural Preservation & Open Space District Deputy County Counsel II 2 $8,787 12.3% $9,868 7/1/2008 Unknown Unknown 9 City of Palo Alto Senior Deputy City Attomey $9,696 $9,696 7/1/2008 Unknown Unknown 10 Midpeninsula Regional Open Space District Assistant General Counsel II $9,491 $9,491 4/1/2010 11 City of Boulder Assistant City Attorney II $8,021 15.3% $9,248 1/1/2010 1/1/2012 Unknown 12 County of Boulder County Attomey II, Assistant $7,616 15.3% $8,781 1/1/2011 Unknown Unknown 13 Mountains Recreation & Conservation Authority Staff Counsel II $6,938 11.3% $7,722 9/1/2005 Unknown Unknown Average of Comparators 59,953 $10,418 % Midpeninsula Regional Open Space District Above/Below -4.9% -9.8% Median of Comparators $10,238 $10,588 % Midpeninsula Regional Open Space District Above/Below -7.9% -11.6% 60th Percentile $10,606 $10,837 % Midpeninsula Regional Open Space District Above/Below -11.8% -14.2% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain View includes 7% PERS contnbution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- The District does not have a Deputy County Counsel II classification (In County Counsel department). 3- Deputy County Counsel is not in the Regional Parks and Open Space District. Page 6a of 32 MROSD.Appendlx Ila.Top Monthly Salary Spreadsheets.FINAL.xIs N r- -- -- 1 UN --- NM 1 MN NM N NM INS Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 ASSISTANT GENERAL COUNSEL II Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San County of Santa Mateo Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Assistant Assistant City Assistant Senior Deputy Asst City Co Attorney 11, County Deputy County Attorney III - Assistant Staff Deputy County Deputy County General Attorney II City Attorney City Attorney Attorney / Dep Assistant Counsel III Counsel II County Counsel District Counsel Counsel II Counsel Counsel II Counsel II City Attorney Top Monthly Salary 89,491 $9,248 510,497 59,696 512.106 $8,781 $12,561 510,879 511,617 510,943 57,722 511,296 59,888 Employee Retirement PERS 5569 5786 5582 $836 5509 5813 8788 5541 5904 Enhanced PERS Formula 8361 5351 5758 5654 $141 5416 51,022 5893 EPMC 533 857 572 EPMC Final Comp 5175 12 Month Highest Salary 5114 5135 5116 5145 5139 5136 5118 Social Security 5544 5552 5552 5552 5552 5552 Other Insurance Cafeteria' 51,140 5947 5635 Health 51,299 51,305 $2,035 51,501 51,228 $1,187 51,646 51,710 $1,856 5498 Dental 5113 5114 5201 5206 5120 592 592 5117 5188 $108 Vision 511 814 $15 $13 515 510 518 EAP $4 52 $8 52 52 58 55 82 53 53 53 53 Life 534 $5 598 517 536 5157 513 54 584 59 $5 LTD 529 528 543 $21 $13 552 547 533 580 STD/SDI 83 Other= 5702 Leave Vacation 5548 5805 5734 $559 $1,071 5608 $725 5854 51,117 5631 5445 51,477 5567 Holidays $402 5498 $562 $485 $559 5473 5678 5493 5536 5568 $386 5521 5498 Administrative 5347 5432 $373 5559 5966 5687 5210 5285 Auto Allowance Uniform Allowance Deferred Compensation 5219 5479 5108 5444 Other' 5208 Benefit Cost 53,802 52,880 55,790 54,922 54,445 53,067 $4,021 54,147 85,549 55,538 82,837 55,520 $4,692 Total Monthly Comp. 513,293 512,128 516,287 $14,618 816,551 511,848 516,582 814,826 $17,167 516,480 510,559 516,817 514,560 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes $2,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- SCAP & OSD offers a Management Benefit Allowance up to 51,250 per year and Homy Cash Allowance of $3.45 per hour up to a maximum of 80 hours in a pay period. 3- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, fife, and LTD premiums). Page 6b of 32 MROSD.Appendix Iib.Benefits Spreadsheets FINAL.xls MN NMI - r- M M r- M 1 MI R M i r N MINI IMO Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 ASSISTANT GENERAL COUNSEL II Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 County of Santa Clara Attorney III - County Counsel $17,167 7/28/2008 Unknown Unknown 2 Riverside County Regional Park & Open Space District Deputy County Counsel $16,817 10/23/2008 Unknown Unknown 3 County of Marin County Counsel III $16,582 7/1/2009 Unknown Unknown 4 City of Walnut Creek Assistant City Attomey / Deputy City Attomey $16,551 7/1/2009 Unknown Unknown 5 City of Mountain View Assistant City Attomey $16,287 7/1/2009 Unknown Unknown 6 County of San Mateo Deputy County Counsel II $14,826 11/1/2009 Unknown Unknown 7 City of Palo Alto Senior Deputy City Attorney $14,618 7/1/2008 Unknown Unknown 8 Sonoma County Agricultural Preservation & Open Space District Deputy County Counsel II $14,560 7/1/2008 Unknown Unknown 9 Midpeninsula Regional Open Space District Assistant General Counsel 11 $13,293 4/1/2010 10 City of Boulder Assistant City Attomey II $12,128 1/1/2010 1/1/2012 Unknown 11 County of Boulder County Attomey II, Assistant $11,848 1/1/2011 Unknown Unknown 12 East Bay Regional Park District Assistant District Counsel $10,559 3/27/2010 Unknown Unknown 13 Mountains Recreation & Conservation Authority Staff Counsel II $9,584 9/1/2005 Unknown Unknown Average of Comparators $14,294 % Midpeninsula Regional Open Space District Above/Below -7.5% Median of Comparators $14,722 % Midpeninsula Regional Open Space District Above/Below -10.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 6c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls n all — OM t all i all S N M N !* all I I M Ile Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 DISTRICT CLERK Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 Riverside County Regional Park & Open Space District Assistant Clerk of the Board ° $9,283 13.2% $10,509 8/14/2008 Unknown Unknown 2 County of Santa Clara Assistant Clerk of the Board of Supervisors ° $10,483 $10,483 12/15/2008 Unknown Unknown 3 Clty of Boulder Deputy City Clerk / Director of Support Services/City Clerk' $8,340 15.3% $9,616 1/1/2010 1/1/2012 Unknown 4 City of Palo Alto Assistant City Clerk / City Clerk 7 $8,923 $8,923 7/1/2008 Unknown Unknown 5 Midpenlnsula Regional Open Space District District Clerk $8,850 58,850 4/1/2010 6 City of Walnut Creek City Clerk 1 $8,702 $8,702 7/1/2009 Unknown Unknown 7 Sonoma County Agricultural Preservation & Open Space District Chief Deputy Clerk of the Board 5 $7,594 12.3% $8,528 7/1/2008 Unknown Unknown 8 City of Mountain View' City Clerk / Deputy City Clerk 3'4 $8,290 $8,290 7/1/2009 Unknown Unknown 9 County of Boulder Chief Deputy Clerk & Recorder $7,016 15.3% $8,089 1/1/2011 Unknown Unknown 10 East Bay Regional Park District Clerk of the Board 2 $7,847 $7,847 3/27/2010 Unknown Unknown 11 County of Marin Assistant Clerk of the Board of Supervisors' $7,010 $7,010 7/1/2009 Unknown Unknown 12 County of San Mateo Assistant Clerk of the Board - Confidential $6,796 $6,796 11/1/2009 Unknown Unknown Mountains Recreation & Conservation Authority N/C Average of Comparators $8,208 $8,617 1 Midpeninsula Regional Open Space District Above/Below 7.31 2.61 Median of Comparators $8,290 $8,528 1 Midpeninsula Regional Open Space District Above/Below 6.31 3.61 60th Percentile $8,340 $8,702 1 Midpeninsula Regional Open Space District Above/Below 5.81 1.7% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) Clty of Mountain Vew includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 71 contribution and the contribution is recorded on the benefits sheet. 1- City Clerk requires Certified Municipal Clerk and CA Notary Public certifications. 2- Clerk of the Board requires equivalent to graduation from high school supplemented by appropriate business or secretarial school training and 5 years of responsible experience. 3- MROSD's classification Is bracketed by two comparators to encompass all duties. 4- City Clerk Is appointed by the City Council. 5- Chief Deputy County Clerk does not require a Bachelor's degree; the District does not have a Chief Deputy County Clerk classification (in County Clerk department). 8- Assistant Clerk of the Board is not in the Regional Parks and Open Space District. 7- Assistant Clerk of the Board of Supervisors requires any combination of education and experience equivalent to 5 years of experience. 8- Assistant Cleric of the Board of Supervisors requires education and experience equivalent to an AA or higher -level degree and progressively responsible administrative and managerial experience. Page 7a of 32 MROSDAppendix IIa.Top Monthly Salary Spreadsheets.FINALxls M -% IIIIII N MO B I 1.111 M M f 11111111 I M M M IIIIIIII MN Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 DISTRICT CLERK Agency MROSD City of Ctty of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of San lara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title District Dep City Clerk/ City Clerk / Asst City City Clerk Chief Deputy Asst Clerk of Asst Clerk of Asst Clerk of Clerk of the N/C Assistant Clerk Chief Deputy Clerk Dir of Support Dep City Clerk Svcs/City Clerk Clerk/ Cdy Clerk Clerk & Recorder the Board of Supervisors the Board the Board of Supervisors Board of the Board Clerk of the Board Top Monthly Salary 58,850 $9,616 $8,290 58,923 $8.702 $8,089 87,010 56,796 810,483 87,847 $10,509 $8,528 Employee Retirement PERS $531 $821 5535 5457 5284 5734 5549 $841 Enhanced PERS Formula 5336 5365 $599 $602 $398 8298 $951 $772 EPMC 824 551 $67 EPMC Final Comp $161 12 Month Highest Salary 8106 5108 8107 8104 8126 S126 $102 Social Security $502 $421 $552 8487 8552 5529 Other Insurance Cafeteria ' 51,029 5751 Health 51,299 $1,305 82,035 $1,501 $1,228 51,167 $1,646 $1,710 $1,856 $498 Dental 5113 $114 5201 $206 5120 592 592 $117 5186 8108 Vision 511 814 $15 813 515 S10 518 EAP 54 52 $8 $2 82 $8 55 $2 $3 $3 53 Life $32 55 $85 816 526 $145 813 84 $65 59 85 LTD 529 828 $31 819 813 834 575 STD/SDI Other2 $702 Leave Vacation 5511 5629 5580 5515 $770 $560 $404 5416 $1,572 $453 51,374 $490 Holidays $374 $518 $444 $446 $402 5436 $377 $314 $484 $407 $485 5430 Administrative 8323 5341 $343 5402 5539 5151 $248 Auto Allowance 5280 5163 Uniform Allowance Deferred Compensation 5157 5108 5384 Other 5208 Benefit Cost 53,641 $2,937 $5,323 54,849 83,578 52,925 $2,639 52,932 $5,758 $4,645 N/C 55,342 $4,288 Total Monthly Comp. 512,491 $12,553 513,613 513,772 $12,280 511,014 59,649 59,728 $16,241 512,492 N/C $15,851 512,816 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes $2,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- SCAP & OSD offers a Management Benefit Allowance up to $1,250 per year and Hourly Cash Allowance of $3.45 per hour up to a maximum of 80 hours in a pay period. 3- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 7b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls N — M r all — I — — I — — — ® r — r - Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 DISTRICT CLERK Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 County of Santa Clara Assistant Clerk of the Board of Supervisors $16,241 12/15/2008 Unknown Unknown 2 Riverside County Regional Park & Open Space District Assistant Clerk of the Board $15,851 8/14/2008 Unknown Unknown 3 City of Palo Alto Assistant City Clerk / City Clerk $13,772 7/1/2008 Unknown Unknown 4 City of Mountain View City Clerk / Deputy City Clerk $13,613 7/1/2009 Unknown Unknown 5 Sonoma County Agricultural Preservation & Open Space District Chief Deputy Clerk of the Board $12,816 7/1/2008 Unknown Unknown 6 City of Boulder Deputy City Clerk / Director of Support Services/City Clerk $12,553 1/1/2010 1/1/2012 Unknown 7 East Bay Regional Park District Clerk of the Board $12,492 3/27/2010 Unknown Unknown 8 Midpeninsula Regional Open Space District District Clerk $12,491 41112010 9 City of Walnut Creek City Clerk $12,280 7/1/2009 Unknown Unknown 10 County of Boulder Chief Deputy Clerk & Recorder $11,014 1/1/2011 Unknown Unknown 11 County of San Mateo Assistant Clerk of the Board - Confidential $9,728 11/1/2009 Unknown Unknown 12 County of Marin Assistant Clerk of the Board of Supervisors $9,649 7/1/2009 Unknown Unknown Mountains Recreation & Conservation Authority N/C Average of Comparators $12,728 % Midpeninsula Regional Open Space District Above/Below -1.9% Median of Comparators ;12,553 % Midpeninsula Regional Open Space District Above/Below -0.5% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page7cof32 MROSD.Appendix IIc.Total MontNy Comp Spreadsheets FINAL.xls ■n — — — — — N — r N — N N 1 — I 1 Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 DOCENT PROGRAM MANAGER Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of Santa Clara Parks Interpretive Program Supervisor / Program Manager II ' $7,894 $7,894 6/16/2008 Unknown Unknown 2 City of Boulder Education -Outreach Coordinator $6,067 15.3% $6,995 1/1/2010 1/1/2012 Unknown 3 East Bay Regional Park District Supervising Naturalist2 $6,736 $6,736 3/27/2010 Unknown Unknown 4 County of Marin Open Space Interpretive Naturalist $6,611 $6,611 7/1/2009 Unknown Unknown 5 Midpeninsula Regional Open Space District Docent Program Manager $6,058 $6,058 4/1/2010 6 Riverside County Regional Park & Open Space District Interpretive Services Supervisor - Parks $5,332 13.2% $6,036 9/25/2008 Unknown Unknown 7 Mountains Recreation & Conservation Authority Interpretive Program Director $4,647 11.3% $5,172 9/1/2005 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C 3 City of Walnut Creek N/C County of Boulder N/C County of San Mateo N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $6,214 $6,574 Y. Midpeninsula Regional Open Space District Above/Below •2.6% -8.576 Median of Comparators $6,339 $6,673 % Midpeninsula Regional Open Space District Above/Below -4.6% •10.2% 60th Percentile $6,611 $6,736 % Midpeninsula Regional Open Space District Above/Below -9.1% •11.2% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- When assigned as Docent Coordinator, Supervising Naturalist receives 6% differential; this differential is reflected in top monthly salary. 3- Producer Arts/Science Program and Volunteer Coordinator have less program management responsibilities, thus they are not good matches. Page 8a of 32 MROSDAppendix Ila.Top Monthly Salary Spreadsheets.FINAL.xIs 11111 111111 M 11111111 1 NM 111111 ON 1 N E 1111111 1 N 11111 I all. Appendix Ilb Midpeninsula Regional Open Space District Benefits Detail December 2010 DOCENT PROGRAM MANAGER Agency MROSD City of Boulder City CI of Mountain View CI of Palo City Alto CI of Walnut Creek County of MY Boulder Cou of MY Marin County my of San County of Sarka Mateo Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance Cafeteria' Health Dental Vision EAP Life LTD STD/SDI Other Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other Benefit Cost Docent Program Manager $6,058 $363 $230 $73 $1,299 $113 S11 $4 $22 $350 $256 $221 $2,943 Education- Outreach Coord 56,995 $266 $1,305 $114 $2 55 $457 5377 $2,525 N/C NIC N/C NIC N/C N/C N/C N/C Open Space Interpretive Naturalist $6,611 $268 $1,021 $5 $381 $381 $2,057 N/C Parks Interpret Prog Supv / Prog Mgr II $7,894 $553 $300 $39 $95 $489 $1,710 $117 $10 $7 $759 $364 N/C $4,443 Supervising Naturalist $5,933 $415 $225 $368 $1,856 $186 $3 $17 $26 $342 $308 $119 $3,865 Interpretive Program Director $5,172 $382 $947 $3 $22 $2 $298 $259 5321 $2,214 Interpretive Services Supv Parks $6,036 $483 $546 $72 $374 $635 $3 $5 $43 $2 $348 $279 $2,791 N/C NIC Total Monthly Comp. $9,001 _ $9,520 N/C N/C NIC N/C $8,668 NIC $12,337 $9,798 $7,386 $8,827 N/C Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- County of Marin's Cafeteria Plan— Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 8b of 32 MROSD.Appendix Ilb.Benefits Spreadsheets FINAL.xls NE M M 1- 0-- I M- - N-- I- N NM Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 DOCENT PROGRAM MANAGER Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 County of Santa Clara Parks Interpretive Program Supervisor / Program Manager II $12,337 6/16/2008 Unknown Unknown 2 East Bay Regional Park District Supervising Naturalist $9,798 3/27/2010 Unknown Unknown 3 City of Boulder Education -Outreach Coordinator $9,520 1/1/2010 1/1/2012 Unknown 4 Midpeninsula Regional Open Space District Docent Program Manager $9,001 4/1/2010 5 Riverside County Regional Park & Open Space District Interpretive Services Supervisor - Parks $8,827 9/25/2008 Unknown Unknown 6 County of Marin Open Space Interpretive Naturalist $8,668 7/1/2009 Unknown Unknown 7 Mountains Recreation & Conservation Authority Interpretive Program Director $7,386 9/1/2005 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C City of Walnut Creek N/C County of Boulder N/C County of San Mateo N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $9,423 % Midpeninsula Regional Open Space District Above/Below -4.7°,6 Median of Comparators $9,174 % Midpeninsula Regional Open Space District Above/Below •1.996 NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 8c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xIs INN MI NM M MN NM 111111 111111 I n NM I 1 l MN NM NM Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 EQUIPMENT MECHANIC/OPERATOR Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of San Mateo Parks & Open Space Equipment Operator $6,568 $6,568 11/1/2009 Unknown Unknown 2 Midpeninsula Regional Open Space District Equipment Mechanic/Operator $6,242 $6,242 4/1/2010 3 East Bay Regional Park District Heavy Equipment Operator 2 $5,933 $5,933 3/27/2010 Unknown Unknown 4 City of Palo Alto Heavy Equipment Operator' $5,729 $5,729 7/1/2009 Unknown Unknown 5 County of Boulder Equipment Operator iii' $4,920 153% $5,673 1/1/2011 Unknown Unknown 6 City of Mountain View ° Heavy Equipment Operator 3 $5,491 $5,491 7/1/2009 Unknown Unknown 7 County of Marin ° Maintenance Equipment Operator $5,472 $5,472 7/1/2009 Unknown Unknown 8 County of Santa Clara Park Equipment Operator 5 $5,218 $5,218 6/16/2008 Unknown Unknown 9 Riverside County Regional Park & Open Space District Equipment Operator Ii 5 $4,422 13.2% $5,006 6/5/2009 Unknown Unknown City of Boulder N/C City of Walnut Creek N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $5,469 $5,636 % Midpeninsula Regional Open Space District Above/Below 12.4% 9.7% Median of Comparators $5,482 $5,582 % Midpeninsula Regional Open Space District Above/Below 12.2% 10.6% 60th Percentile $5,539 $5,684 1 Midpeninsula Regional Open Space District Above/Below 11.3% 8.9% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- Heavy Equipment Operator is assigned to Utilities or Public Works (not Parks/Open Space), however essential duties, skills, and knowledge are similar; Basic First Aid and CPR certifications are not required. 2- Heavy Equipment Operator does not require Basic First Aid and CPR certificates. 3- Heavy Equipment Operator works with heavy equipment to maintain and repair City streets, water, and wastewater systems; does not require Basic First Ald and CPR certifications. 4- Equipment Operator III requires appropriate Colorado driver's license; First Aid and CPR certificates are not required. 5- Park Equipment Operator does not require Basic First Aid or CPR certifications. Page 9a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.x1s - 1 MI MN MN M 111111 111111 _* NM N M 11111 S n NM NM Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 EQUIPMENT MECHANIC/OPERATOR Agency MROSD City of City of Boulder Mountain View City of Pato Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance Cafeteria 1 Health Dental Vision EAP Life LTD STD/SDI Other Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other Beneflt Cost Equipment Mechanic/Op $6,242 5375 5237 $75 51,299 5113 $11 $4 522 5360 5276 5108 553 $2,934 N/C Heavy Equip Operator $5,491 5411 5397 571 5281 52,035 5201 514 $8 556 521 5384 5294 549 N/C $4,221 Heavy Equip Operator $5,729 5344 $387 5103 $69 51,501 5206 515 $2 511 528 $331 $331 550 53,377 N/C NIC Equipment Operator111 $5,673 5352 $1,167 592 56 5102 513 5393 $305 515 $2,443 Maint Equip Operator 55,472 $222 5998 55 5316 5316 51,856 Parks & Open Space Equip Operator 56,568 5407 51,646 $74 515 52 59 513 5402 5303 554 $2,926 Park Equipment Operator 55,218 $365 $198 526 563 5324 51,710 5117 510 $4 5341 5241 $80 53,478 Heavy Equip Operator $5,933 5415 5225 $368 51,856 $186 53 517 $26 5342 5308 520 5119 53,885 N/C N/C Equipment Operator 11 55,006 $400 5453 560 5310 5658 53 55 52 5289 5231 550 $2,462 N/C NIC Total Monthly Comp. $9,176 N/C $9,712 59,108 N/C $8,116 57,328 59,493 $8,697 $9,818 N/C 57,488 N/C Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 9b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls MIN M M M M P MIN 1411111 MI I M 111111 ® N I Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 EQUIPMENT MECHANIC/OPERATOR Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 East Bay Regional Park District Heavy Equipment Operator $9,818 3/27/2010 Unknown Unknown 2 City of Mountain View Heavy Equipment Operator $9,712 7/1/2009 Unknown Unknown 3 County of San Mateo Parks & Open Space Equipment Operator $9,493 11/1/2009 Unknown Unknown 4 Midpeninsula Regional Open Space District Equipment Mechanic/Operator $9,176 41112010 5 City of Palo Alto Heavy Equipment Operator $9,106 7/1/2009 Unknown Unknown 6 County of Santa Clara Park Equipment Operator $8,697 6/16/2008 Unknown Unknown 7 County of Boulder Equipment Operator III $8,116 1/1/2011 Unknown Unknown 8 Riverside County Regional Park & Open Space District Equipment Operator II $7,468 6/5/2009 Unknown Unknown 9 County of Marin Maintenance Equipment Operator $7,328 7/1/2009 Unknown Unknown City of Boulder WC City of Walnut Creek WC Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $8,717 % Midpenlnsula Regional Open Space District Above/Below 5.0% Median of Comparators $8,901 % Midpenlnsula Regional Open Space District Above/Below 3.0% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 9c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xIs 11111 111111 1 r 1 BM 1 MI N M !,1 - NS NM MN- r UN Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 GIS ADMINISTRATOR Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 Sonoma County Agricultural Preservation & Open Space District Geographic Information Systems Coordinator 4 $8,082 12.3% $9,077 7/1/2008 Unknown Unknown 2 County of Marin' Geographic Information Systems Analyst II / GIS Manager ° $8,710 $8,710 7/1/2009 Unknown Unknown 3 City of Palo Alto Technologist 2 $8,542 $8,542 7/1/2009 Unknown Unknown 4 County of San Mateo Senior Information Technology Analyst J $8,337 $8,337 11/1/2009 Unknown Unknown 5 City of Walnut Creek Information Systems Analyst III 1 $8,274 $8,274 7/1/2009 Unknown Unknown 6 County of Santa Clara GIS Analyst / GIS Analyst Supervisor $8,235 $8,235 6/16/2008 Unknown Unknown 7 County of Boulder GIS Specialist, Senior / Business Analyst ° $6,989 15.3% $8,058 1/1/2011 Unknown Unknown 8 Midpeninsula Regional Open Space District GIS Administrator $7,396 $7,396 4/1/2010 9 East Bay Regional Park District ° Geographic Information Systems Coordinator $7,139 $7,139 3/27/2010 Unknown Unknown 10 City of Boulder GIS Analyst $6,067 15.3% $6,995 1/1/2010 1/1/2012 Unknown 11 Riverside County Regional Park & Open Space District GIS Senior Analyst 5 $5,775 13.2% $6,537 9/5/2008 Unknown Unknown City of Mountain View N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $7,615 $7,990 1 Midpeninsula Regional Open Space District Above/Below -3.0% -8.0% Median of Comparators $8,158 $8,255 % Midpeninsula Regional Open Space District Above/Below -10.3% -11.6% 60th Percentile $8,251 $8,300 1 Midpeninsula Regional Open Space District Above/Below -11.6% -12.2% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) East Bay Regional Park District works a 37.5 hour workweek. 1- Information Systems Analyst III, when assigned to GIS, requires a combination of education and experience equivalent to an Associate's degree and 3 years of experience. 2- Technologist is a general IT classification that identifies City needs, organizes projects, and implements all aspects of the Citys GIS including overseeing application development, contract development. and software acquisition. 3- Senior Information Technology Analyst is a general classification that may be assigned to develop GIS applications, perform geo-spatial database modeling and development, and recommend policies and procedures. 4- The District does not have a Geographic Information Systems Coordinator classification (general County class). 5- GIS Senior Analyst is not in the Regional Parks and Open Space District 6- MROSD's classification is bracketed by two comparators to encompass all duties. Page 10a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xls IMO 11111111 MIN INN MI NMI MIMI MINI IMO I= =I MIMI BIM IIIIII NMI ME INN Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 GIS ADMIN Agency City of City of Palo City of Walnut County of County of County of San County of MROSD City of Boulder Mountain View Alto Creek Boulder Marin Mateo Santa Clara EBRPD MRCA RCRP 6 OSD SCAP b OSD Class Title GIS GIS N/C Technologist Information GIS Specialist, GIS Analyst II/ Senior IT GIS Analyst / GIS N/C GIS Senior GIS Coordinator Analyst Sys Analyst III Sr / Business GIS Manager Analyst GIS Analyst Coordinator Analyst Coordinator Analyst Supervisor Top Monthly Salary $7,396 $6,995 $8,542 $8,274 $8,058 $8,710 $8,337 $8,235 $7,139 $8,537 $9,077 Employee Retirement PERS $444 $513 $434 $353 $578 $500 $523 Enhanced PERS Formula $281 $266 $577 $313 $271 $592 $821 EPMC $23 $40 EPMC Final Comp $154 12 Month Highest Salary $89 $103 $99 $99 $78 $109 Social Security $500 $517 $511 $443 $405 $552 Other Insurance Cafeteria' 51,063 $635 Health $1,299 $1,305 51,501 $1,228 $1,167 $1,646 51,710 51,856 $498 Dental 5113 5114 $206 5120 S92 574 S117 5186 $108 Vision $11 515 513 515 510 518 EAP $4 52 52 52 56 55 52 53 $3 $3 Life 527 55 511 511 5144 $9 55 $21 55 $5 LTD 528 529 519 513 $31 546 STD/SDI 52 Other 1 $702 Leave Vacation 5427 $457 5493 5732 $558 5503 5511 5885 $412 5377 5522 Holidays 5313 5377 $493 5382 $434 $469 5385 5380 5371 5302 5458 Administrative $270 5382 5168 $83 5262 Auto Allowance Uniform Allowance Deferred Compensation 5143 5408 Other Benefit Cost 53,278 52,525 N/C 54,095 $3,455 $2,919 52,560 $3,171 54,490 54,235 N/C 52,969 $4,467 Total Monthly Comp. 510,674 59,520 N/C 512,636 511,730 510,977 $11,270 511,508 512,725 $11,374 N/C 59,506 513,544 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- SCAP & OSD offers a Management Benefit Allowance up to 51,250 per year and Hourly Cash Allowance of 53.45 per hour up to a maximum of 80 hours in a pay period. 2- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental. vision, life, and LTD premiums). Page 10b of 32 MROSD.Appendlx IIb.Benefits Spreadsheets FINAL.xIs IIIIIIII IMO I= =I IMO M AINN I= 1 111111 Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 GIS ADMINISTRATOR Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 Sonoma County Agricultural Preservation & Open Space District Geographic Information Systems Coordinator $13,544 7/1/2008 Unknown Unknown 2 County of Santa Clara GIS Analyst / GIS Analyst Supervisor $12,725 6/16/2008 Unknown Unknown 3 City of Palo Alto Technologist $12,636 7/1/2009 Unknown Unknown 4 City of Walnut Creek Information Systems Analyst III $11,730 7/1/2009 Unknown Unknown 5 County of San Mateo Senior Information Technology Analyst $11,508 11/1/2009 Unknown Unknown 6 East Bay Regional Park District Geographic Information Systems Coordinator $11,374 3/27/2010 Unknown Unknown 7 County of Marin Geographic Information Systems Analyst II / GIS Manager $11,270 7/1/2009 Unknown Unknown 8 County of Boulder GIS Specialist, Senior / Business Analyst $10,977 1/1/2011 Unknown Unknown 9 Midpeninsula Regional Open Space District GIS Administrator $10,674 4/1/2010 10 City of Boulder GIS Analyst $9,520 1/1/2010 1/1/2012 Unknown 11 Riverside County Regional Park & Open Space District GIS Senior Analyst $9,506 9/5/2008 Unknown Unknown City of Mountain View N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $11,479 % Midpeninsula Regional Open Space District Above/Below -7.5% Median of Comparators $11,441 % Midpeninsula Regional Open Space District Above/Below -7.2% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 10c of 32 MROSD.Appenda IIc.Total Monthly Comp Spreadsheets FINAL.xls I-- 1---- I— N-- En NM N NM MN MI Appendix lla Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 HUMAN RESOURCES SUPERVISOR Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of Boulder Human Resources Analyst / Human Resources Manager' $8,434 15.3% $9,724 1/1/2011 Unknown Unknown 2 East Bay Regional Park District Human Resources Manager / Human Resources Officer II ' $9,712 89,712 3/27/2010 Unknown Unknown 3 County of Marin Principal Personnel Analyst $9,670 $9,670 7/1/2009 Unknown Unknown 4 Riverside County Regional Park & Open Space District Human Resources Services Manager 2 $8,325 13.2% $9,424 8/14/2008 Unknown Unknown 5 City of Walnut Creek Human Resources Manager / Administrative Analyst II ' $9,259 $9,259 7/1/2009 Unknown Unknown 6 County of San Mateo Human Resources Program Manager II $9,221 $9,221 11/1/2009 Unknown Unknown 7 City of Boulder Human Resources Manager / Human Resources Specialist' $7,650 15.3% $8,820 1/1/2010 1/1/2012 Unknown 8 City of Palo Alto Administrator Human Resources 87,920 $7,920 7/1/2008 Unknown Unknown 9 Midpeninsula Regional Open Space District Human Resources Supervisor $7,697 87,697 4/112010 10 City of Mountain View' Human Resources Manager / Personnel Analyst II ' $7,653 $7,653 7/1/2009 Unknown Unknown County of Santa Clara N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $8,649 $9,045 % Midpeninsula Regional Open Space District Above/Below •12.4% -17.5% Median of Comparators 88,434 89,259 % Midpeninsula Regional Open Space District Above/Below -9.6% •20.3% 60th Percentile 89,064 $9,391 % Midpeninsula Regional Open Space District Above/Below •17.8% -22.0% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not Include the 7% contribution and the contribution Is recorded on the benefits sheet. 1- MROSI7s classification is bracketed by two comparators to encompass all duties. 2- Human Resources Services Manager is not in the Regional Parks and Open Space District, Page 11a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xls 111111 M MIN NM NM ER NIS MN NMI 1E11 11111 11111 10111 NS 11111 MN 11.1 RIM 111111 Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 HUMAN RESOURCES SUPERVISOR Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title HR HR Mgr / HR Manager / Administrator HR Mgr / Admin HR Analyst / Prin Personnel HR Program N/C HR Manager / N/C HR Services N/C Supervisor HR Specialist Personnel HR Analyst II HR Manager Analyst Manager II HR Officer II Manager Analyst II Top Monthly Salary 57,697 58,820 57,853 57,920 59,259 59,724 $9,670 59,221 59.712 $9,424 Employee Retirement PERS 5462 5573 5475 5486 5392 5680 5754 Enhanced PERS Formula $292 5335 5553 $535 5369 5853 EPMC 526 560 EPMC Final Comp 5143 12 Month Highest Salary $92 $98 $95 5111 5113 Social Security $552 5552 5552 5552 Other Insurance Cafeteria' 51,082 5751 Health $1,299 51,305 52,035 51,501 $1,228 51,167 51,646 51,856 Dental $113 5114 5201 5206 5120 592 592 5186 Vision $11 $14 $15 513 515 EAP 54 $2 $8 52 $2 56 55 52 53 $3 Life 528 55 $79 S14 $28 $174 515 $80 59 LTD $29 528 533 523 513 $42 567 STD/SDI Other Leave Vacation 5444 5577 5535 5457 5819 5673 5558 5565 5560 51,232 Holidays $326 $475 5409 5398 $427 $524 5521 5426 $504 5435 Administrative $281 5315 5305 $427 5744 $576 5187 Auto Allowance Uniform Allowance Deferred Compensation 5194 S108 Other2 $208 Benefit Cost $3,353 52,812 54,850 $4,380 $3,720 $3,210 $3,301 $3,901 N/C $5,213 NIC 54,938 NIC Total Monthly Comp. 511,050 _ $11,633 $12,503 512,300 512,979 512,934 512,971 513,122 N/C 514,925 N/C 514,362 NIC Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- County of Martn's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). 2- City of Palo Alto contributes $2,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. Page 11b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls NM MN En 1E11 NMI 1111111 11111 � Appendix Iic Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 HUMAN RESOURCES SUPERVISOR Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 East Bay Regional Park District Human Resources Manager/ Human Resources Officer II $14,925 3/27/2010 Unknown Unknown 2 Riverside County Regional Park & Open Space District Human Resources Services Manager $14,362 8/14/2008 Unknown Unknown 3 County of San Mateo Human Resources Program Manager II $13,122 11/1/2009 Unknown Unknown 4 City of Walnut Creek Human Resources Manager / Administrative Analyst II $12,979 7/1/2009 Unknown Unknown 5 County of Marin Principal Personnel Analyst $12,971 7/1/2009 Unknown Unknown 6 County of Boulder Human Resources Analyst / Human Resources Manager $12,934 1/1/2011 Unknown Unknown 7 City of Mountain View Human Resources Manager / Personnel Analyst II $12,503 7/1/2009 Unknown Unknown 8 City of Palo Alto Administrator Human Resources $12,300 7/1/2008 Unknown Unknown 9 City of Boulder Human Resources Manager/ Human Resources Specialist $11,633 1/1/2010 1/1/2012 Unknown 10 Midpeninsula Regional Open Space District Human Resources Supervisor $11,050 4/112010 County of Santa Clara N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $13,081 % Midpeninsula Regional Open Space District Above/Below -18.4% Median of Comparators $12,971 % Midpeninsula Regional Open Space District Above/Below -17.4% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 11c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xIs INI11111 Mill MIN MIN MI all MINI MINI MINI MIN IMO MI =II 81111 MINI SIMI IMO Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 HUMAN RESOURCES TECHNICIAN Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Mountain View b Human Resources Technician $5,950 $5,950 7/1/2009 Unknown Unknown 2 Mldpeninsula Regional Open Space District Human Resources Technician S5,880 $5,880 411/2010 3 County of Boulder Human Resources Specialist / Human Resources Benefits Specialist $4,953 15.3% $5,710 1/1/2011 Unknown Unknown 3 4 County of Marin' Personnel Technician 6 $5,687 $5,687 7/1/2009 Unknown Unknown 5 City of Palo Alto Human Resources Assistant - Confidential $5,575 $5,575 7/1/2008 Unknown Unknown 6 City of Walnut Creek Office Specialist - Confidential 1 $5,391 $5,391 7/1/2009 Unknown Unknown 7 Sonoma County Agricultural Preservation & Open Space District Human Resources Technician - Confidential' $4,745 12.3% $5,328 7/1/2008 Unknown Unknown 8 County of San Mateo Human Resources Technician - Confidential $5,129 $5,129 11/1/2009 Unknown Unknown 9 County of Santa Clara Human Resources Assistant 11 5 $4,628 $4,628 6/16/2008 Unknown Unknown 10 Riverside County Regional Park & Open Space District Human Resources Technician II 5 $3,997 13.2% $4,525 8/14/2008 Unknown Unknown City of Boulder N/C East Bay Regional Park District N/C 2 Mountains Recreation & Conservation Authority N/C Average of Comparators S5,117 55,325 % Midpeninsula Regional Open Space District Above/Below 13.0% 9.4% Median of Comparators $5,129 $5,391 % Midpeninsula Regional Open Space District Above/Below 12.8% 8.3% 60th Percentile $5,339 $5,538 % Midpeninsula Regional Open Space District Above/Below 9.2% 5.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- Office Specialist — Confidential requires graduation from high school supplemented by secretarial or business coursework or training and 3 years of experience. 2- Human Resource Technician — Confidential supervises office support staff and requires a Bachelor's degree and 3 years of experience; Human Resources Assistant plans and implements District's training program, performs technical and administrative duties related to classification, compensation, recruitment and selection, benefits, and employee relations, and requires four-year degree and 3 years of experience. 3- MROSD's classification is bracketed by two comparators to encompass all duties. 4- The District does not have a Human Resources Technician — Confidential classification (in Human Resources department). 5- Human Resources Technician II is not in the Regional Parks and Open Space District. 6- Human Resources Assistant 11 requires training and experience equivalent to possession of a high school diploma and 3 years of experience. Page 12a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINALxls N- r I all M-- I r- S N- EN® N NM 11111111 Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 HUMAN RESOURCES TECHNICIAN Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title HR N/C HR HR Office HR Specialist / Personnel HR HR N/C N/C HR HR Technician Technician Technician Assistant Specialist HR Ben Spec Technician Technician Assistant II Technician II Confidential Top Monthly Salary 55,880 55,950 55,575 $5,391 $5,710 $5,687 55,129 54,628 54,525 55,328 Employee Retirement PERS $353 5448 $335 5283 $231 $324 $362 Enhanced PERS Formula 5223 5430 5376 5176 5410 5482 EPMC 515 523 529 EPMC Final Comp 5100 12 Month Highest Salary 571 576 $67 565 556 554 584 Social Security 5354 5318 5287 5281 5330 Other Insurance Cafeteria 2 51,002 5751 Health 51,299 52,035 51,501 51,166 $1,167 51,646 51,710 5498 Dental 5113 5201 5206 5120 592 592 5117 5108 Vision 511 514 515 513 515 510 $18 EAP 54 58 52 52 58 55 52 53 53 Life 521 $61 510 511 5102 513 57 59 52 LTD $22 528 $19 513 513 $32 STD/SDI Other 2 $881 Leave Vacation $339 $416 $322 $477 5395 5328 5314 5445 5261 5306 Holidays 5249 5318 $279 5249 5307 5273 5237 $214 5209 $269 Administrative 5102 5245 5214 5437 . Auto Allowance Uniform Allowance Deferred Compensation 5108 5213 Other' 5208 Benefit Cost 52,785 N/C 54,273 $3,664 52,420 52,436 52,276 52,649 53,368 N/C NIC 52,509 52,976 Total Monthly Comp. $8,665 NIC $10,223 59,239 57,811 58,147 $7,963 $7,778 57,996 NIC NIC 57,034 $8,304 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes $2,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- SCAP & OSD offers a Confidential Benefit Allowance up to 51,000 per year and Hourly Cash Allowance of $3.45 per hour up to a maximum of 80 hours in a pay period. 3- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, IIfe, and LTD premiums). Page 12b of 32 MROSD.Appendix IIb.Benefds Spreadsheets FINAL.xls MI M- i-- M-- NM M- r- N I M - - Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 HUMAN RESOURCES TECHNICIAN Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Human Resources Technician $10,223 7/1/2009 Unknown Unknown 2 City of Palo Alto Human Resources Assistant - Confidential $9,239 7/1/2008 Unknown Unknown 3 Midpeninsula Regional Open Space District Human Resources Technician $8,665 4/1/2010 4 Sonoma County Agricultural Preservation & Open Space District Human Resources Technician - Confidential $8,304 7/1/2008 Unknown Unknown 5 County of Boulder Human Resources Specialist / Human Resources Benefits Specialist $8,147 1/1/2011 Unknown Unknown 6 County of Santa Clara Human Resources Assistant II $7,996 6/16/2008 Unknown Unknown 7 County of Marin Personnel Technician $7,963 7/1/2009 Unknown Unknown 8 City of Walnut Creek Office Specialist - Confidential $7,811 7/1/2009 Unknown Unknown 9 County of San Mateo Human Resources Technician - Confidential $7,778 11/1/2009 Unknown Unknown 10 Riverside County Regional Park & Open Space District Human Resources Technician II $7,034 8/14/2008 Unknown Unknown City of Boulder WC East Bay Regional Park District N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $8,277 % Midpeninsula Regional Open Space District Above/Below 4.5% Median of Comparators $7,996 % Midpeninsula Regional Open Space District Above/Below 7.7% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 12c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls MINI NMI MINI MI IIIIIII IMO RIM MN 111111 NMI MIN MIN 1111111 ION 11/11 Nil MIMI MI MINI Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 INFORMATION TECHNOLOGY SPECIALIST Top Cost of Adjusted Next Next Monthly Labor 1 Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Boulder Systems Administrator II $8,021 15.3% $9,248 1/1/2010 1/1/2012 Unknown 2 City of Palo Alto Technologist $8,542 $8,542 7/1/2009 Unknown Unknown 3 County of San Mateo Systems Engineer $8,377 $8,377 11/1/2009 Unknown Unknown 4 Sonoma County Agricultural Preservation & Open Space District Department Information Systems Coordinator 1 $7,456 12.3% $8,373 7/1/2008 Unknown Unknown 5 City of Mountain View ` Information Technology Analyst II $7,616 $7,616 7/1/2009 Unknown Unknown 6 County of Santa Clara Information Systems Analyst II $7,572 $7,572 6/16/2008 Unknown Unknown 7 Riverside County Regional Park & Open Space District IT Systems Administrator II / IT Network Administrator 11 Z,3 $6,665 13.2% $7,545 9/5/2008 Unknown Unknown 8 County of Marin' Systems Support Analyst II $7,416 $7,416 7/1/2009 Unknown Unknown 9 County of Boulder Systems Administrator $6,362 15.3% $7,335 1/1/2011 Unknown Unknown 10 City of Walnut Creek Information Systems Analyst II $7,121 $7,121 7/1/2009 Unknown Unknown 11 East Bay Regional Park District' Systems Administrator $6,715 $6,715 3/27/2010 Unknown Unknown 12 Midpeninsula Regional Open Space District Information Technology Specialist $6,058 $6,058 4/1/2010 Mountains Recreation & Conservation Authority N/C Average of Comparators $7,442 $7,805 1 Midpeninsula Regional Open Space District Above/Below -22.89E -28.8% Median of Comparators 57,456 $7,572 1 Midpeninsula Regional Open Space District Above/Below -23.1% -25.0% 60th Percentile $7,572 $7,616 1 Midpeninsula Regional Open Space District Above/Below -25.0% -25.7% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) East Bay Regional Park District works a 37.5 hour workweek c) City of Mountain View Includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution Is recorded on the benefits sheet, 1- Department Information Systems Coordinator requires any combination of training and experience equivalent to graduation from a 2 -year college and 3 years of experience; the District does not have this classification (general County class). 2- MROSD's classification is bracketed by two comparators to encompass all duties. 3- IT Systems Administrator and IT Network Administrator II are not in the Regional Parks and Open Space District. Page 13a of 32 MROSD.Appendix IIa.Top Monthly Salary Spreadsheets.FINAL.xIs NMI 111111 NM NM INN NMI MN MI NM 111111 111111 NM EN NM 11111 NM 111111 � Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 INFORMATION TECHNOLOGY SPECIALIST Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title IT Systems IT Technologist Systems Systems Sys Support Systems IS Systems N/C IT Sys Admin II 1 Department IS Specialist Administrator II Analyst II Analyst II Administrator Analyst II Engineer Analyst II Administrator IT Network Coordinator Administrator II Top Monthly Salary $6,058 $9.248 $7,616 $8,542 $7,121 $7,335 $7,416 $8,377 $7,572 $6,715 $7,545 $8,373 Employee Retirement PERS $363 $570 $513 $374 $301 $530 $470 $604 Enhanced PERS Formula $230 $351 $550 $577 $288 $255 $683 $758 EPMC $20 $37 EPMC Final Comp $154 12 Month Highest Salary $73 $98 $103 $85 $91 $91 $100 Social Security $455 $519 $469 $418 $468 $519 Other Insurance Cafeteria 2 $1,037 $635 Health $1,299 $1,305 $2,035 $1,501 $1,228 $1,167 $1,646 $1,710 S1,856 $498 Dental $113 $114 $201 $206 $120 $92 $74 $117 $186 $108 Vision $11 $14 $15 $13 $15 $10 $18 EAP $4 $2 $8 $2 $2 $6 $5 $2 $3 $3 $3 Life $22 $5 $78 $11 $11 $132 $9 $4 $19 $5 $5 LTD $29 $28 $25 $17 $13 $29 $54 STD/SDI $2 Other 1 $702 Leave Vacation $350 $605 $533 $493 $830 $508 $428 $513 $495 $387 $435 $481 Holidays $256 $498 $407 $493 $329 $395 $428 $387 $349 $349 $348 $423 Administrative $221 $313 $329 $116 $242 Auto Allowance Uniform Allowance Deferred Compensation $134 $377 Other Benefit Cost $2,943 $2,880 $4,837 $4,095 $3,165 $2,770 $2,198 $3,178 $4,217 $4,105 N/C $3,327 $4,235 Total Monthly Comp. $9,001 _ S12,128 512,453 $12,636 $10,286 $10,105 $9,614 511,555 $11,789 $10,819 N/C $10,872 $12,608 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- SCAP & OSD offers a Management Benefit Allowance up to $1,250 per year and Hourly Cash Allowance of $3.45 per hour up to a maximum of 80 hours in a pay period. 2- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 13b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls Mil M M INIIII M MN M 111111111 MIN N MINI Mil INN Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 INFORMATION TECHNOLOGY SPECIALIST Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Palo Alto Technologist $12,636 7/1/2009 Unknown Unknown 2 Sonoma County Agricultural Preservation & Open Space District Department Information Systems Coordinator $12,608 7/1/2008 Unknown Unknown 3 City of Mountain View Information Technology Analyst II $12,453 7/1/2009 Unknown Unknown 4 City of Boulder Systems Administrator II $12,128 1/1/2010 1/1/2012 Unknown 5 County of Santa Clara Information Systems Analyst II $11,789 6/16/2008 Unknown Unknown 6 County of San Mateo Systems Engineer $11,555 11/1/2009 Unknown Unknown 7 Riverside County Regional Park & Open Space District IT Systems Administrator II / IT Network Administrator II $10,872 9/5/2008 Unknown Unknown 8 East Bay Regional Park District Systems Administrator $10,819 3/27/2010 Unknown Unknown 9 City of Walnut Creek Information Systems Analyst II $10,286 7/1/2009 Unknown Unknown 10 County of Boulder Systems Administrator $10,105 1/1/2011 Unknown Unknown 11 County of Marin Systems Support Analyst II $9,614 7/1/2009 Unknown Unknown 12 Midpeninsula Regional Open Space District Information Technology Specialist $9,001 4/112010 Mountains Recreation & Conservation Authority N/C Average of Comparators $11,351 % Midpeninsula Regional Open Space District Above/Below -26.1% Median of Comparators $11,555 % Midpeninsula Regional Open Space District Above/Below -28.4% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 13c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls - r 1 N 11111111 I MINI W 1 M INN 111111 111111 � Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 MAINTENANCE, CONSTRUCTION, AND RESOURCE SUPERVISOR Top Cost of Adjusted Next Next Monthly Labor 1 Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Walnut Creek Open Space Supervisor 1 $8,341 $8,341 7/1/2009 Unknown Unknown 2 City of Mountain View ° Parks Section Manager / Parks Supervisor 3' $8,093 $8,093 7/1/2009 Unknown Unknown 3 City of Boulder Trails Supervisor / Land & Facilities Operations Supervisor" $6,979 15.3% $8,047 1/1/2010 1/1/2012 Unknown 4 City of Palo Alto Supervisor, Open Space 2 $7,541 $7,541 7/1/2008 Unknown Unknown 5 County of Santa Clara Park Maintenance Supervisor r $7,356 $7,356 8/11/2008 Unknown Unknown 6 East Bay Regional Park District' Park Supervisor $7,055 $7,055 3/27/2010 Unknown Unknown 7 Midpeninsula Regional Open Space District Maintenance, Construction, and Resource Supervisor $6,694 $6,694 4/1/2010 8 County of Boulder Parks Supervisor 5 $5,459 15.3% $6,294 1/1/2011 Unknown Unknown 9 Mountains Recreation & Conservation Authority Operations Manager / Construction Services Manager 16 $4,216 11.3% $4,693 9/1/2005 Unknown Unknown 10 Riverside County Regional Park & Open Space District Park Maintenance Supervisor - Parks $4,019 13.2% $4,549 9/25/2008 Unknown Unknown County of Marin N/C County of San Mateo N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $6,562 $6,886 % Mldpeninsula Regional Open Space District Above/Below 2.0% -2.9% Median of Comparators $7,055 S7,356 1 Mldpeninsula Regional Open Space District Above/Below -5.4% •9.9% 60th Percentile $7,295 $7,504 1 Mldpeninsula Regional Open Space District Above/Below -9.0% -12.1% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) East Bay Regional Park District works a 37.5 hour workweek. b) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet 1- Open Space Supervisor oversees constriction, maintenance, and resource management, as well as enforcement activities; certifications are not required. 2- Supervisor, Open Space also oversees field et&acement activities; requires sufficient education, training, and/or work experience equivalent to possession of a Bachelor's degree and 3 years of experience; requires Class A driver's license; Qualified Applicators and 01 certificates are not required. 3- MROSD's classification is bracketed by two comparators to encompass at duties. 4- Parks Section Manager and Parks Supervisor do not require Class B drivers license and CPR and First Responder certificates. 5- Parks Supervisor requires high school graduation or equivalent and 5 years of experience; certifications are not required. 6- Operations Manager and Construction Services Manager do not require First Responder or Qualified Applicators certificates. 7- Park Maintenance Supervisor Gass description does not specify drivers license class type required; Grade I Water Distribution certificate Is not required. 8- Land & Facilities Operations Supervisor classification description is not available; match verified with HR representative; certification requirements are not available. Page 14a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xIs 1 INN EN MI NU NM MI NM I 1M11 MN NM M 111111 111111 l N Appendix Ilb Midpeninsula Regional Open Space District Benefits Detail December 2010 MAINTENANCE, CONSTRUCT ON, AND RESOURCE SUPERVISOR Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Maint, Const, Trals Supv / Parks Section Supervisor, Open Space Parks N/C N/C Park Maint Park Ops Mgr / Parks Maint N/C & Resource Land & Fac Manager / Open Space Supervisor Supervisor Supervisor Supervisor Const Svcs Mgr Supv - Parks Supervisor Ops Supv Parks Supv Top Monthly Salary 56,694 58,047 $8,093 57,541 58,341 $6,294 57,356 57,055 54,693 $4,549 Employee Retirement PERS 5402 5808 5452 5438 5515 $494 $328 $384 Enhanced PERS Formula 5254 5306 $585 5509 5280 5288 $412 EPMC 523 538 EPMC Final Comp 5136 12 Month Highest Salary 580 5104 590 5100 888 555 Social Security 5390 $456 5437 $282 Other Insurance Cafeteria S947 5835 Health $1,299 51,305 52,035 51,501 51,228 51,167 51,710 51,856 Dental 5113 5114 5201 5208 5120 592 $117 5188 Vision $11 $14 515 $13 510 EAP 54 $2 $8 52 52 $6 53 53 53 Life $24 $5 583 514 525 5113 57 520 55 LTD 529 528 530 515 $30 $20 532 STD/SDI $2 52 Other Leave Vacation 8386 5528 5566 $435 5738 5436 5707 $407 5271 $282 Holidays $283 $433 5433 5377 5385 $339 5339 3366 5235 5210 Administrative $116 5333 5290 5385 Auto Allowance Uniform Allowance $50 515 520 550 Deferred Compensation $141 $291 Other' 5208 Benefit Cost 52,973 52,691 $4,997 54,314 53,487 $2,571 N/C N/C $4,266 $4,229 $2,097 52,313 N/C Total Monthly Comp. 59,667 $10,738 513,090 811,855 $11,828 $8,865 N/C N/C $11,622 511,284 56,790 56,862 N/C Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes 52,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. Page 14b of 32 MROSD.Appendlx IIb.Benefits Spreadsheets FINAL.xls N MN 1 1 MN I 1 N MI NEI M N I MI MN EN NMI MN Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 MAINTENANCE, CONSTRUCTION, AND RESOURCE SUPERVISOR Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Parks Section Manager / Parks Supervisor $13,090 7/1/2009 Unknown Unknown 2 City of Palo Alto Supervisor, Open Space $11,855 7/1/2008 Unknown Unknown 3 City of Walnut Creek Open Space Supervisor $11,828 7/1/2009 Unknown Unknown 4 County of Santa Clara Park Maintenance Supervisor $11,622 8/11/2008 Unknown Unknown 5 East Bay Regional Park District Park Supervisor $11,284 3/27/2010 Unknown Unknown 6 City of Boulder Trails Supervisor / Land & Facilities Operations Supervisor $10,738 1/1/2010 1/1/2012 Unknown 7 Midpeninsula Regional Open Space District Maintenance, Construction, and Resource Supervisor $9,667 4/1/2010 8 County of Boulder Parks Supervisor $8,865 1/1/2011 Unknown Unknown 9 Riverside County Regional Park & Open Space District Park Maintenance Supervisor - Parks $6,862 9/25/2008 Unknown Unknown 10 Mountains Recreation & Conservation Authority Operations Manager / Construction Services Manager $6,790 9/1/2005 Unknown Unknown County of Marin N/C County of San Mateo N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $10,326 % Midpeninsula Regional Open Space District Above/Below -6.8% Median of Comparators $11,284 % Midpeninsula Regional Open Space District Above/Below -16.7% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 14c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xIs IMO 11M1 11•11 NMI 111111 S I r n M INI1 MIN NE Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 MANAGEMENT ANALYST Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Walnut Creek Administrative Analyst II $7,909 $7,909 7/1/2009 Unknown Unknown 2 Midpeninsula Regional Open Space District Management Analyst $7,697 $7,697 4/1/2010 3 County of San Mateo Management Analyst III $7,585 $7,585 11/1/2009 Unknown Unknown 4 County of Marin Administrative Analyst II $7,431 $7,431 7/1/2009 Unknown Unknown 5 Sonoma County Agricultural Preservation & Open Space District Department Analyst 1 $6,242 12.3% $7,010 7/1/2008 Unknown Unknown 6 County of Santa Clara Management Analyst $6,905 $6,905 8/11/2008 Unknown Unknown 7 City of Mountain View ° Administrative Analyst II $6,898 56,898 7/1/2009 Unknown Unknown 8 East Bay Regional Park District' Administrative Analyst II $6,281 $6,281 3/27/2010 Unknown Unknown 9 Riverside County Regional Park & Open Space District Administrative Services Analyst II - Parks $5,156 13.2% $5,836 9/25/2008 Unknown Unknown City of Boulder N/C City of Palo Alto N/C County of Boulder N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $6,801 $6,982 N. Midpeninsula Regional Open Space District Above/Below 11.6% 9.3% Median of Comparators $6,902 $6,958 % Mldpeninsula Regional Open Space District Above/Below 10.3% 9.6% 60th Percentile $7,011 $7,094 % Mldpeninsula Regional Open Space District Above/Below 8.9% 7.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) East Bay Regional Park District works a 37.5 hour workweek. b) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- The District does not have Management Analyst classification but this class is in the Regional Parks Department. Page 15a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xls N M NM M Mill =II IMO MIN MIN Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 MANAGEMENT ANALYST Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance CafeteHa2 Health Dental Vision EAP Life LTD STD/SDI Other' Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other Benefit Cost Management Analyst $7,697 $462 $292 $92 $1,299 $113 511 $4 528 $444 $326 5281 $3,353 N/C Administrative Analyst II $6,898 $517 $498 $89 $2,035 $201 514 $8 571 $26 $483 5369 5284 NM 54,594 N/C NIC Administrative Analyst II $7,909 $415 $22 $95 $1,228 5120 $13 $2 $24 528 S700 $365 $365 53,376 N/C N/C Administrative Analyst II $7,431 $301 $1,037 55 $429 $400 5572 52,744 Management Analyst III $7,585 $470 $1,648 592 515 52 $15 $13 $485 $350 $474 53,542 Management Analyst $6,905 $483 $262 $34 $83 $428 $1,710 $117 510 57 5664 $319 $4,118 Administrative Analyst II $6,281 $440 $239 $389 $1,858 5188 $3 518 $27 $362 5326 $128 $3,972 N/C NIC Admin Svcs Analyst II - Parks $5,836 $467 $528 $70 $362 $835 53 $2 5337 $269 52,673 Department Analyst $7,010 $634 $84 $435 5498 5108 518 $3 54 5702 $403 $354 5202 5315 53,762 Total Monthly Comp. $11,050 _ NIC $11,492 NIC $11,286 NIC 510,175 511,127 511,023 510,253 N/C $8,510 510,772 Note: Total MontNy Compensation numbe may vary slightly from the sum of its components due to cell formulas & rounding. 1- SCAP & OSD offers a Management Benefit Allowance up to $1,250 per year and Hourly Cash Allowance of 53.45 per hour up to a maximum of 80 hours in a pay period. 2- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 15b of 32 MROSD.Appendix IIb.Ben efits Spreadsheets FINAL.xls = N - M N - I 1 N 1 I = I I S i M N I Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 MANAGEMENT ANALYST Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Administrative Analyst II $11,492 7/1/2009 Unknown Unknown 2 City of Walnut Creek Administrative Analyst II $11,286 7/1/2009 Unknown Unknown 3 County of San Mateo Management Analyst III $11,127 11/1/2009 Unknown Unknown 4 Midpeninsula Regional Open Space District Management Analyst $11,050 4/1/2010 5 County of Santa Clara Management Analyst $11,023 8/11/2008 Unknown Unknown 6 Sonoma County Agricultural Preservation & Open Space District Department Analyst $10,772 7/1/2008 Unknown Unknown 7 East Bay Regional Park District Administrative Analyst II $10,253 3/27/2010 Unknown Unknown 8 County of Marin Administrative Analyst II $10,175 7/1/2009 Unknown Unknown 9 Riverside County Regional Park & Open Space District Administrative Services Analyst II - Parks $8,510 9/25/2008 Unknown Unknown City of Boulder N/C City of Palo Alto WC County of Boulder N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $10,580 % Midpeninsula Regional Open Space District Above/Below 4.3% Median of Comparators $10,898 % Midpeninsula Regional Open Space District Above/Below 1.4% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 15c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xIs MIN M 1 OM MINI 11E1 111111 11111 NMI MI MN MO 11111 Ian NM En UN MN NM Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 MEDIA RELATIONS SPECIALIST Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of Boulder Departmental Communications Specialist $6,744 15.3% $7,776 1/1/2011 Unknown Unknown 2 Riverside County Regional Park & Open Space District Senior Public Information Specialist 2 $6,576 13.2% $7,444 9/5/2008 Unknown Unknown 3 City of Boulder Education & Outreach Coordinator $6,067 15.3% $6,995 1/1/2010 1/1/2012 Unknown 4 East Bay Regional Park District' Public Information Supervisor 1 $6,831 $6,831 3/27/2010 Unknown Unknown 5 Midpeninsula Regional Open Space District Media Relations Specialist 56,368 $6,368 4/112010 6 City of Walnut Creek Program Specialist $5,455 $5,455 7/1/2009 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C County of Marin N/C County of San Mateo N/C County of Santa Clara N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $6,335 $6,900 % Midpeninsula Regional Open Space District Above/Below 0.5% -8.4% Median of Comparators $6,576 $6,995 % Midpeninsula Regional Open Space District Above/Below -3.3% •9.8% 60th Percentile $6,643 $7,175 % Midpeninsula Regional Open Space District Above/Below -4.3% •12.7% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) East Bay Regional Park District works a 37.5 hour workweek. 1- Public Information Supervisor may supervise lower -level staff. 2- Senior Pudic Information Specialist Is not In the Regional Parks and Open Space District Page 16a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xls 111111 11111 NM INN SIN 11111 M 11111 NMI NMI Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 MEDIA RELATIONS SPECIALIST Agency City MROSD of City of Boulder mountain Vlew City of Palo Alto City of Walnut Creak County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP 6 OSD Class Title Media Education & WC N/C Program Department N/C N/C WC Public WC Senior Public N/C Relations Outreach Specialist Communications Info Supv Info Specialist Specialist Coordinator Specialist Top Monthly Salary $6,368 $6,995 $5,455 $7,776 $6,831 57,444 Employee Retirement PERS $382 5286 5478 5598 Enhanced PERS Formula $242 5266 $280 5674 EPMC 515 EPMC Final Comp 12 Month Highest Salary 576 $65 589 Social Security $482 5423 $462 Other Insurance Cafeteria 5635 Health 51,299 51,305 51,228 51,167 51,856 Dental $113 5114 $120 592 5186 Vision 511 513 EAP 54 52 $2 58 53 53 Life 523 $5 $11 5139 520 55 LTD 519 518 529 $53 STD/SDI 52 Other Leave Vacation 5367 5457 5483 $538 5394 5429 Holidays 5269 $377 5252 5419 $355 5344 Administrative 5233 Auto Allowance Uniforrn Allowance Deferred Compensation 5137 Other Benefit Cost 53,020 52,525 NIC NIC $2,494 52,861 NIC N/C N/C 54,140 N/C $3,292 NIC Total Monthly Comp. 59,388 $9,520 NIC WC 57,949 510,636 NIC NIC NIC $10,971 NIC $10,736 N!C Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. Page 16b of 32 MROSD.Appendix IIb.Benefts Spreadsheets FINAL.xls NM -11 - -- -- -- N- - -- -- -- -- -- -MI -- -- -- -- -- Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 MEDIA RELATIONS SPECIALIST Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 East Bay Regional Park District Public Information Supervisor $10,971 3/27/2010 Unknown Unknown 2 Riverside County Regional Park & Open Space District Senior Public Information Specialist $10,736 9/5/2008 Unknown Unknown 3 County of Boulder Departmental Communications Specialist $10,636 1/1/2011 Unknown Unknown 4 City of Boulder Education & Outreach Coordinator $9,520 1/1/2010 1/1/2012 Unknown 5 Midpeninsula Regional Open Space District Media Relations Specialist $9,388 4/1/2010 6 City of Walnut Creek Program Specialist $7,949 7/1/2009 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C County of Marin N/C County of San Mateo N/C County of Santa Clara N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District WC Average of Comparators $9,963 % Midpeninsula Regional Open Space District Above/Below -6.1% Median of Comparators $10,636 % Midpeninsula Regional Open Space District Above/Below -13.3% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 16c of 32 MROSD.Appendtx Ilc.Total MontNy Comp Spreadsheets FINAL.xls MI N— Mill N r N M 1 N UN— MN M— — all NM an Appendix Iia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 OPEN SPACE TECHNICIAN Top Cost of Adjusted Next Next Monthly Labor 1 Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 Midpeninsula Regional Open Space District Open Space Technician $5,164 $5,164 4/1/2010 2 East Bay Regional Park District Park Craft Specialist 2 55,146 $5,146 3/27/2010 Unknown Unknown 3 County of Santa Clara Parks Maintenance Craft Worker $5,097 55,097 6/16/2008 Unknown Unknown 4 City of Walnut Creek Park Maintenance Worker 1 55,057 55,057 7/1/2009 Unknown Unknown 5 City of Boulder Maintenance Person III 54,227 15.3% 54,873 1/1/2010 1/1/2012 Unknown 6 County of Boulder Parks Technician II 54,177 15.3% 54,816 1/1/2011 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C County of Marin N/C County of San Mateo N/C Mountains Recreation & Conservation Authority N/C' Riverside County Regional Park & Open Space District N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $4,741 $4,998 1 Midpeninsula Regional Open Space District Above/Below 8.2% 3.2% Median of Comparators 55,057 55,057 1 Midpeninsula Regional Open Space District Above/Below 2.1% 2.1% 60th Percentile 55,073 55,073 % Midpeninsula Regional Open Space District Above/Below 1.8% 1.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator 1- Park Maintenance Worker Is a general classification that may be assigned to open space maintenance; requires a Qualified Applicator certificate; Basic First Aid and CPR certifications are not required. 2- Park Craft Specialist does not require Basic First Aid or CPR certifications. 3- Open Space Technician duties performed by Park Ranger classification series. Page 17a of 32 MROSD.Appendix IIa.Top Monthly Salary Spreadsheets.FINALxIs MN r MN M N S a- MIN - OM M r I M S I r Appendix lib Midpeninsula Regional Open Space District Benefits Detail OPEN SPACE TECHNICIAN Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP S OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance Cafeteria Health Dental Vision EAP Life LTD STD/SDI Other Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other Benefit Cost Open Space Technician $5,164 $310 $198 582 $1,299 5113 $11 54 $19 5298 $228 589 $53 $2,683 Maintenance NIC Person III 54,873 5185 51,305 5107 $2 55 516 5281 5262 $2,163 N/C N/C N/C Park Maint Worker $5,057 5266 514 $61 51,228 $120 $13 S2 511 518 5447 5233 $2,413 Parks Technician II 54,816 5299 51,167 592 $6 586 511 5333 5259 515 $2,287 N/C N!C N/C N!C Parks Maint Craft Worker 55,097 5357 5194 525 $61 5316 51,710 5117 510 54 5333 5235 578 53,440 Park Craft Specialist 55,146 5360 5196 5319 51,856 5186 53 515 522 5297 5267 520 5103 53,843 N/C NIC N/C N/C N/C NIC Total Monthly Comp. 57,847 57,038 NtC N/C 57,470 57,083 N/C N/C 58,538 58,789 N!C NIC N/C Note: Total Monthly Compensation number may vary slight y from the sum of its components due to cell formulas & rounding. Page 17b of 32 MROSD.Appendix Ilb.Benefits Spreadsheets FINAL.xls r r UM ■■r _— r— VIM 1 f NM NM BM NM —— all NM Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 OPEN SPACE TECHNICIAN Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 East Bay Regional Park District Park Craft Specialist $8,789 3/27/2010 Unknown Unknown 2 County of Santa Clara Parks Maintenance Craft Worker $8,538 6/16/2008 Unknown Unknown 3 Midpeninsula Regional Open Space District Open Space Technician $7,847 41112010 4 City of Walnut Creek Park Maintenance Worker $7,470 7/1/2009 Unknown Unknown 5 County of Boulder Parks Technician II $7,083 1/1/2011 Unknown Unknown 6 City of Boulder Maintenance Person III $7,036 1/1/2010 1/1/2012 Unknown City of Mountain View N/C City of Palo Alto N/C County of Marin N/C County of San Mateo N/C Mountains Recreation & Conservation Authority N/C Riverside County Regional Park & Open Space District N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $7,783 % Midpeninsula Regional Open Space District Above/Below 0.8% Median of Comparators $7,470 % Midpeninsula Regional Open Space District Above/Below 4.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 17c of 32 MROSD.Append'a IIc.Total Monthly Comp Spreadsheets FINAL.xjs MI 1 111111 N N S MS NM an M 111111 MB 11111 M MS 1111111 - Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 OPERATIONS MANAGER Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary AdJustment Salary Date Increase Increase 1 East Bay Regional Park District Assistant General Manager for Operations / Chief of Park Operations 1,2 $12,702 $12,702 3/27/2010 Unknown Unknown 2 City of Boulder Deputy Director - Open Space & Mountain Parks s $10,613 15.3% $12,236 1/1/2010 1/1/2012 Unknown 3 County of Santa Clara Deputy Director of Parks and Recreation $11,407 $11,407 12/15/2008 Unknown Unknown 4 City of Mountain View' Assistant Community Services Directors $11,305 $11,305 7/1/2009 Unknown Unknown 5 County of Marin Deputy Director Parks & Open Space Operations $10,556 $10,556 7/1/2009 Unknown Unknown 6 Sonoma County Agricultural Preservation & Open Space District Park Manager 4 $9,192 12.3% $10,323 7/1/2008 Unknown Unknown 7 Midpeninsula Regional Open Space District Operations Manager $10,177 $10,177 4/1/2010 8 Riverside County Regional Park & Open Space District Park Superintendent - Parks / Assistant Parks Director 1,s $8,880 13.2% $10,052 8/14/2008 Unknown Unknown City of Palo Alto N/C City of Walnut Creek N/C County of Boulder N/C County of San Mateo N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $10,665 $11,226 % Midpeninsula Regional Open Space District Above/Below -4.8% -10.3% Median of Comparators $10,613 $11,305 %Midpeninsula Regional Open Space District Above/Below -4.3% -11.1% 60th Percentile $11,028 $11,366 % Midpeninsula Regional Open Space District Above/Below -8.4% -11.7% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998), Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- Assistant General Manager for Operations and Chief of Park Operations do not require certifications. 3- Assistant Community Services Director does not require PC 832 certificate and does not oversee ranger patrol and enforcement activities. 4- The District does not have Park Manager classification but this class is in the Regional Parks Department; Bachelor's degree and certifications are not required. 5- Park Superintendent — Parks and Assistant Parks Director do not require certifications. 6- Certifications are not required. Page 18a of 32 MROSDAppendix IIa.Top Monthly Salary Spreadsheets.FINAL.xls NM NMI MN. N MB N 1 all NM NM 11111 I NM N 111111 1111111 1 1111111 - Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 OPERATIONS MANGER Agency MROSD City of Boulder City of Mountain View City of Pato Alto City of walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Operations Dep Director Asst Comm N/C N/C N/C Dap Director N/C Dep Director Asst GM for N/C Park Supt - Parks/ Park Manager Open Space & Mountain Parks Svcs Director Parks & Open Space Ops of Parks & Recreation Ops / Chief of Park Ops Assistant Parks Director Manager Top Monthly Salary 510,177 512,238 511,305 510,558 511.407 512,702 510,052 510,323 Employee Retirement PERS 5611 $847 $428 $799 $889 5804 Enhanced PERS Formula 5387 5465 $817 $433 5483 5910 5934 EPMC $56 $64 EPMC Final Comp 12 Month Highest Salary 5122 5145 5137 5121 5124 Social Security $552 $552 $552 5552 Other Insurance Cafeteria 2 51,099 5751 Health 51,299 $1,305 52,035 51,710 $1,856 $498 Dental 5113 5114 5201 $117 5188 5108 Vision $11 514 510 518 EAP 54 52 $8 55 53 53 $3 Life $37 55 $98 54 $88 $9 55 LTD $29 $55 571 STD/SDI Other' 5702 Leave Vacation $587 5800 5791 5609 51,711 $733 51,314 $594 Holidays 5431 5659 $805 5568 5526 5660 5464 $521 Administrative $489 $465 $812 5244 5298 Auto Allowance Uniform Allowance Deferred Compensation 5254 5108 $485 Other Benefit Cost $4,091 53,349 56,052 N/C N/C N/C $3,522 NIC 56,055 55,999 NIC 55,172 $4,822 Total Monthly Comp. , 514,268 515,586 517,357 N!C N/C N/C 514,078 NIC $17,482 518,701 NIC $15,224 515,144 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- SCAP & OSD offers a Management Benefit Allowance up to 51,250 per year and Hourly Cash Allowance of $3.45 per hour up to a maximum of 80 hours in a pay period. 2- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 18b of 32 MROSD.Appendix IIb.Benefds Spreadsheets FINAL.xls an N N NMI N MN INN MEr MI M— INS OM N N M Appendix Iic Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 OPERATIONS MANAGER Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 East Bay Regional Park District Assistant General Manager for Operations / Chief of Park Operations $18,701 3/27/2010 Unknown Unknown 2 County of Santa Clara Deputy Director of Parks and Recreation $17,462 12/15/2008 Unknown Unknown 3 City of Mountain View Assistant Community Services Director $17,357 7/1/2009 Unknown Unknown 4 City of Boulder Deputy Director - Open Space & Mountain Parks $15,586 1/1/2010 1/1/2012 Unknown 5 Riverside County Regional Park & Open Space District Park Superintendent - Parks / Assistant Parks Director $15,224 8/14/2008 Unknown Unknown 6 Sonoma County Agricultural Preservation & Open Space District Park Manager $15,144 7/1/2008 Unknown Unknown 7 Midpeninsula Regional Open Space District Operations Manager S14,268 4/112010 8 County of Marin Deputy Director Parks & Open Space Operations $14,078 7/1/2009 Unknown Unknown City of Palo Alto N/C City of Walnut Creek N/C County of Boulder N/C County of San Mateo N/C Mountains Recreation & Conservation Authority N/C Average of Comparators S16,222 Midpeninsula Regional Open Space District Above/Below -13.7% Median of Comparators $15,586 % Midpeninsula Regional Open Space District Above/Below -9.2% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 18c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls MINI M NM MI 111111 I NG RN MN M 11111. 111111 I r - Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 PLANNER II Top Coat of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Boulder Environmental Planner 4 $8,021 15.3% $9,248 1/1/2010 1/1/2012 Unknown 2 City of Palo Alto Senior Planner/ Landscape Architect/Park Planner' $8,501 58,501 7/1/2008 Unknown Unknown 3 Riverside County Regional Park & Open Space District Senior Environmental Planner 3 57,395 13.2% 58,372 9/5/2008 Unknown Unknown 4 Sonoma County Agricultural Preservation & Open Space District Stewardship Coordinator 57,221 12.3% 58,110 7/1/2008 Unknown Unknown 5 City of Mountain View' Senior Planner 2 58,000 58,000 7/1/2009 Unknown Unknown 6 County of Boulder Senior Planner 56,903 15.3% 57,959 1/1/2011 Unknown Unknown 7 Midpenlnsula Regional Open Space District Planner II $7,396 57,396 4/1/2010 8 County of Santa Clara Planner III 57,359 57,359 6/16/2008 Unknown Unknown City of Walnut Creek N/C County of Marin N/C County of San Mateo N/C East Bay Regional Park District N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $7,629 58,221 % Midpeninsula Regional Open Space District Above/Below -3.1% -11.21 Median of Comparators S7,395 58,110 % Midpenlnsula Regional Open Space District Above/Below 0.0% -9.6% 60th Percentile 57,758 58,267 % Midpeninsula Regional Open Space District Above/Below -4.9% -11.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- Senior Planner may exercise Indirect supervision over other professional, technical, and clerical staff. 3- Environmental Planner III is not in the Regional Parks and Open Space District. 4- Environmental Planner requires a Master's degree and 5 years of experience. Page 19a of 32 MROSDAppendix Ila.Top Monthly Salary Spreadsheets.FINAL.xls all M 11111 111M1 r Ma NM I 1 MR S NM NM 1 NO S Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 PLANNER 11 Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP A OSD SCAP & OSD Class Title Planner Environmental Senior Sr Planner / N/C Senior N/C N/C Planner III WC N/C Sr Environ Stewardship II Planner Planner Land Arch/ Planner Planner Coordinator Park Planner Top Monthly Salary 57,396 $9,248 58,000 58,501 57,959 57,359 58,372 58,110 Employee Retirement PERS $444 5599 $510 5515 5670 Enhanced PERS Formula 5281 5351 $578 5574 $280 5758 5734 EPMC 536 EPMC Final Comp 5153 12 Month Highest Salary 169 5103 5102 588 5100 597 Social Security 5493 5456 5519 $503 Other Insurance Cafeteria 5635 Health 51,299 51,305 $2,035 51,501 51,167 51,710 5498 Dental 5113 5114 5201 5206 592 5117 5108 Vision 511 514 $15 510 518 EAP 54 $2 58 $2 56 53 53 Life $27 55 $82 515 5143 54 55 51 LTD 529 520 519 559 STD/SDI Other= $681 Leave Vacation 5427 5605 5560 $490 $551 5481 5483 5486 Holidays 5313 5498 $428 5458 5429 5340 5386 5409 Administrative $270 5329 5183 5113 Auto Allowance Uniform Allowance Deferred Compensation 581 Other' 5104 Benefit Cost 53,278 52,880 54,966 54,314 NIC 52,898 N/C N/C 54,150 N/C N/C $3,620 53,600 Total Monthly Comp. 510,674 $12,128 512,966 512,815 NIC 510,857 N/C WC $11,510 N/C N/C 511,991 511,710 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes 52,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Nontaxable Professional Development Spending Account, or Deferred Compensation. 2- SCAP & OSD offers a Management Benefit Allowance up to 51,000 per year and Hourly Cash Allowance of 53.45 per hour up to a maximum of 80 hours in a pay period. Page 19b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls N NM MINI M M IIIIIII 111111 MN MIMI I IIIIII Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 PLANNER 11 Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Senior Planner $12,966 7/1/2009 Unknown Unknown 2 City of Palo Alto Senior Planner / Landscape Architect/Park Planner $12,815 7/1/2008 Unknown Unknown 3 City of Boulder Environmental Planner $12,128 1/1/2010 1/1/2012 Unknown 4 Riverside County Regional Park & Open Space District Senior Environmental Planner $11,991 9/5/2008 Unknown Unknown 5 Sonoma County Agricultural Preservation & Open Space District Stewardship Coordinator $11,710 7/1/2008 Unknown Unknown 6 County of Santa Clara Planner III $11,510 6/16/2008 Unknown Unknown 7 County of Boulder Senior Planner $10,857 1/1/2011 Unknown Unknown 8 Midpeninsula Regional Open Space District Planner 11 $10,674 4/1/2010 City of Walnut Creek N/C County of Marin N/C County of San Mateo N/C East Bay Regional Park District N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $11,997 % Midpeninsula Regional Open Space District Above/Below -12A% Median of Comparators $11,991 % Midpeninsula Regional Open Space District Above/Below -12.3% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 19c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls 111111 NM INN N MN OM NM MIN I - NM M NM MN I NM 1 Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 PLANNING MANAGER Top Cost of Adjusted Next Next Monthly Labor 1 Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Walnut Creek Planning Manager / Community Development Director' $13,610 $13,610 7/1/2009 Unknown Unknown 2 County of Santa Clara Planning Manager $13,383 $13,383 12/15/2008 Unknown Unknown 3 City of Palo Alto Assistant Director of Planning and Community Environment $13,127 $13,127 7/1/2008 Unknown Unknown 4 City of Mountain View' Planning Manager / Community Development Director 1 $12,649 $12,649 7/1/2009 Unknown Unknown 5 East Bay Regional Park District Assistant General Manager for Planning, Stewardship, Design, & $11,951 $11,951 3/27/2010 Unknown Unknown Construction 6 City of Boulder Resource Systems Division Manager / Deputy Director - OSMP 1 $9,923 15.3% $11,441 1/1/2010 1/1/2012 Unknown 7 County of San Mateo Deputy Director of Community Development $11,209 $11,209 11/1/2009 Unknown Unknown 8 Sonoma County Agricultural Preservation & Open Space District OSD Program Manager / OSD Assistant General Manager' $9,703 12.3% $10,896 7/1/2008 Unknown Unknown 9 County of Boulder Planning Division Manager / Director of Land Use' $8,907 15.3% $10,270 1/1/2011 Unknown Unknown 10 County of Marin Planning & Resource Chief, Park & Open Space / Deputy Director $10,239 $10,239 7/1/2009 Unknown Unknown Parks and Open Space Admin 1,2 11 Midpeninsula Regional Open Space District Planning Manager 510,177 $10,177 41112010 Mountains Recreation & Conservation Authority N/C Riverside County Regional Park & Open Space District N/C Average of Comparators $11,470 $11,878 1 Midpeninsula Regional Open Space District Above/Below -12.7% -16.7% Median of Comparators $11,580 $11,696 1 Midpeninsula Regional Open Space District Above/Below -13.8% -14.9% 60th Percentile $12,230 $12,230 1 Midpeninsula Regional Open Space District Above/Below -20.2% -20.2% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain View includes 7% PERS contribution In reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution Is recorded on the benefits sheet. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- Planning & Resource Chief, Park & Open Space oversees planning, land acquisitions, natural resource management, and capital improvement programs. Page 20a of 32 MROSD.Appendix IIa.Top Monthly Salary Spreadsheets.FINAL.xts I E - MIN- - M OM MI - 1M PIM M 11111 1111111 NM N MI MI Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 PLANNING MANAGER Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of San County of Marin Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Planning Res Systems Planning Mgr/ AD Planning Planning Mgr/ Planning Plan & Res Chief Dep Director Planning AGM for Plan, N/C N/C OSD Program Manager Div Mgr / Dep Community Dir OSMP Develop Dir & Community Environment Comm Dev Director Div Mgr / Dir of Land Use Park & OS / Dep of Community Dir POS Admin Development Manager Stewardship, Design, & Const Mgr / OSD Asst GM Top Monthly Salary 310,177 $11,441 312,649 313,127 313,610 $10,270 310,239 311.209 313,383 311,951 $10,896 Employee Retirement PERS 5611 $947 3788 $357 $415 $937 $837 Enhanced PERS Formula $387 $435 3914 $888 $509 $454 $986 EPMC $9 366 EPMC Final Comp 3236 12 Month Highest Salary 3122 $162 $158 3163 3161 3131 Social Security $552 $552 3552 3552 3552 Other Insurance Cafeteria' $1,093 Health 31,299 $1,305 32,035 31,501 51,228 31.167 31,646 $1,710 31,856 $498 Dental $113 $114 $201 5208 $120 $92 $92 $117 3186 3108 Vision 311 $14 $15 313 315 310 $18 EAP $4 $2 $8 $2 32 $6 $5 32 33 33 Life $37 $5 $96 $24 $41 $184 $15 $4 $85 35 LTD $29 $28 $48 $24 $13 $51 STD/SDI Other 2 $702 Leave Vacation $587 $748 $885 3757 31,204 $711 $591 $687 32,008 $689 $627 Holidays $431 $616 3677 $656 $828 $553 3551 $517 $618 3621 $550 Administrative 3489 $521 3505 $628 3788 3701 $230 3314 Auto Allowance 3280 3150 Uniform Allowance Deferred Compensation 3239 $490 Other' 3208 Benefit Cost 34,091 33,224 86,749 35,971 $4,592 $3,288 53,443 $4,239 $6,690 $5,802 N/C N/C $4,985 Total Monthly Comp. 314,268 314,665 319,397 819,098 318,203 $13,557 $13,682 $15,448 320,073 $17,754 N/C N/C 315,881 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes 32,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- SCAP & OSD offers a Management Benefit Allowance up to 31,250 per year and Hourly Cash Allowance of 33.45 per hour up to a maximum of 80 hours in a pay period. 3- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (Includes medical, dental, vision, life, and LTD premiums). Page 20b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xIs I I M MN N N IM1111 N _1 MN MN 1 M N NM Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 PLANNING MANAGER Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 County of Santa Clara Planning Manager $20,073 12/15/2008 Unknown Unknown 2 City of Mountain View Planning Manager / Community Development Director $19,397 7/1/2009 Unknown Unknown 3 City of Palo Alto Assistant Director of Planning and Community Environment $19,098 7/1/2008 Unknown Unknown 4 City of Walnut Creek Planning Manager/ Community Development Director $18,203 7/1/2009 Unknown Unknown 5 East Bay Regional Park District Assistant General Manager for Planning, Stewardship, Design, & $17,754 3/27/2010 Unknown Unknown Construction 6 Sonoma County Agricultural Preservation & Open Space District OSD Program Manager / OSD Assistant General Manager $15,881 7/1/2008 Unknown Unknown 7 County of San Mateo Deputy Director of Community Development $15,448 11/1/2009 Unknown Unknown 8 City of Boulder Resource Systems Division Manager / Deputy Director - OSMP $14,665 1/1/2010 1/1/2012 Unknown 9 Midpenlnsula Regional Open Space District Planning Manager $14,268 4/1/2010 10 County of Marin Planning & Resource Chief, Park & Open Space / Deputy Director $13,682 7/1/2009 Unknown Unknown Parks and Open Space Admin 11 County of Boulder Planning Division Manager / Director of Land Use $13,557 1/1/2011 Unknown Unknown Mountains Recreation & Conservation Authority N/C Riverside County Regional Park & Open Space District N/C Average of Comparators $16,776 % Midpeninsula Regional Open Space District Above/Below -17.6% Median of Comparators $16,817 % Midpeninsula Regional Open Space District Above/Below -17.9% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 20c of 32 MROSD.Appendlx IIc.Total Monthly Comp Spreadsheets FINAL.xls IIIIIII M OM r I MN NM NM S MN S NM MN MN M I MR S NM Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 PLANNING TECHNICIAN Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of San Mateo Information Technology Analyst / Drafting Technician II/ Planning $6,027 $6,027 11/1/2009 Unknown Unknown Techndan / Planner I'2 2 County of Marin' Resource SpedaUst - GIS / Assistant Open Space Planner" $6,002 $6,002 7/1/2009 Unknown Unknown 3 Midpeninsula Regional Open Space District Planning Technician $5,764 $5,764 4/1/2010 4 Sonoma County Agricultural Preservation & Open Space District OSD Conservation GIS Analyst / OSD Open Space Technician " $5,055 12.3% $5,677 7/1/2008 Unknown Unknown 5 County of Santa Clara GIS Technician I / Planner I ''s $5,654 $5,854 6/16/2008 Unknown Unknown 6 City of Boulder Resource Monitoring Technician / GIS Technician 1e $4,648 153% $5,360 1/1/2010 1/1/2012 Unknown 7 East Bay Regional Park District b Mapping Graphics Technician $5,304 $5,304 3/27/2010 Unknown Unknown 8 County of Boulder GIS Technician / Planning Technician' $4,498 15.3% $5,186 1/1/2011 Unknown Unknown 9 Riverside County Regional Park & Open Space District GIS Specialist II / Planning Technician II ''' $3,893 13.2% $4,407 9/5/2008 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C City of Walnut Creek N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $5,135 $5,452 % Midpenlnsula Regional Open Space District Above/Below 10.9% 5.4% Median of Comparators $5,179 $5,507 % MIdpeninsula Regional Open Space District Above/Below 10.1% 4.5% 60th Percentile $5,374 $5,659 % Midpeninsula Regional Open Space District Above/Below 8.8% 1.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) East Bay Regional Park District works a 37.5 hour workweek. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- Information Technology Analyst that requires any combination of education and experience equivalent to graduation from four-year college or equivalent technical certification and 1 year of experience and is a general classification that administers GIS system, conducts special/surface analysis, and produces maps, exhibits, and analytical reports; Drafting Technician II requires any combination of education and experience equivalent to 1 year of experience; Planning Technician requires any combination of education and experience equivalent to college level coursework; Planner I requires any combination of education and experience equivalent to Bachelor's degree. 3- Resource Specialist — GIS requires any combination of education and experience equivalent to graduation from a four-year college or university and 2 years of experience and performs GIS-related duties in addition 10 resource management studies (erosion control, fire management, rare species inventory, and vegetation management); Assistant Open Space Planner requires any combination of education and experience equivalent to graduation from college. 4- OSD Conservation GIS Analyst requires any combination of education and training equivalent to BA/BS degree end 2 years of experience. 5- Planner I requires training end experience equivalent to graduation from an accredited college or university. 6- Resource Monitoring Technician and GIS Technician require any combination of education and/or experience equivalent to a Bachelors degree. 7- GIS Specialist II end Planning Tedmktian II are not in the Regional Parks and Open Space District: both classifications do not require AA/AS degree. Page 21a of 32 MROSD.Appendlx Ila.Top Monthly Salary Spreadsheets.FINAL 2.xls INS 1E11 111111 111111 INN 111111 INN 111•11 NE Mil MN INN 11M1 NMI MN INN 11M11 Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 PLANNING TECHNICIAN Age MROSD City of Boulder City of Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Mahn County of San Mateo County of Santa Clara EBRPD MRCA RCRP b OSD SCAP b OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social purity Other Insurance Cafeteria 2 Health Dental Vision EAP LMe LTD STD/SDI Other' Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other Benefit Cost Planning Technician 55,764 5346 $219 $69 51,299 5113 511 54 $21 I 5333 5244 $100 52,759 Resource Monitor Tech / GIS Tech 55,360 8204 51,305 5107 $2 55 517 5309 5269 $2,237 WC WC NIC N/C NIC NIC GIS Tech I / Plan Tech 55,188 5322 51,167 $92 58 593 512 $359 5279 52,329 Resource Spec - GIS / Asst Open Space Planner 58,002 $243 51,008 35 $346 5348 51,949 IT Analyst / Draft Tech II / Plan Tech / Planner I 58,027 5374 51,646 574 515 52 59 513 5369 $278 52,780 GIS Tech I / Planner I $5,654 $396 $215 528 868 8351 51,710 5117 510 $4 5370 5261 587 83,615 Mapping Graphics Technician 55,304 $371 $202 5329 51,856 5186 53 515 523 5306 5275 5106 83,672 NIC NIC GIS Specialist II / Planning Technician II 84,407 5353 5399 553 $273 $658 53 55 S2 $254 5203 550 52.253 OSD Consery GIS Analyst / OSD Technician 55,877 $514 568 $352 $498 5108 518 53 51 5681 $326 $287 557 52,913 Total Monthly Comp. 50,523 57,596 NIC N/C NIC 57,515 57,952 $6,607 59,269 $8,976 NIC 56,660 $8,590 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas d rounding. 1- SCAP d OSD offers a Management Benefit Allowance up to 51,000 per year and Hourly Cash Allowance of $3.45 per hour up to a maximum of 80 hours in a pay period. 2- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental. vision, life, and LTD premiums). Page 21b of 32 MROSDAppendix IIb.Benefits Spreadsheets FINAL 2.xls NS N MN EMI 111. IMO MN INN N r1= NMI 1 II= 1E11 NU N INN 11111 Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 PLANNING TECHNICIAN Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 County of Santa Clara GIS Technician I / Planner I $9,269 6/16/2008 Unknown Unknown 2 East Bay Regional Park District Mapping Graphics Technician $8,976 3/27/2010 Unknown Unknown 3 County of San Mateo Information Technology Analyst / Drafting Technician II / Planning $8,807 11/1/2009 Unknown Unknown Techncian / Planner I 4 Sonoma County Agricultural Preservation & Open Space District OSD Conservation GIS Analyst / OSD Open Space Technician $8,590 7/1/2008 Unknown Unknown 5 Midpenlnsula Regional Open Space District Planning Technician $8,523 4/1/2010 6 County of Marin Resource Specialist - GIS / Assistant Open Space Planner $7,952 7/1/2009 Unknown Unknown 7 City of Boulder Resource Monitoring Technician / GIS Technician $7,596 1/1/2010 1/1/2012 Unknown 8 County of Boulder GIS Technician / Planning Technician $7,515 1/1/2011 Unknown Unknown 9 Riverside County Regional Park & Open Space District GIS Specialist 11 / Planning Technician II $6,660 9/5/2008 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C City of Walnut Creek N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $8,171 % Midpeninsula Regional Open Space District Above/Below 4.1% Median of Comparators $8,271 % Midpenlnsula Regional Open Space District Above/Below 3.0% NOTE: All calculations exclude Midpenlnsula Regional Open Space District N/C - Non Comparator Page 21c of 32 MROSD.Append'a IIc.Total Monthly Comp Spreadsheets FINAL 2.xls NMI 1 1E111 IIIIIII MINI IMO Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 PUBLIC AFFAIRS MANAGER Top Cost of Adjusted Next Next Monthly Labor 1 Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 Riverside County Regional Park & Open Space District Public Information Officer 4 $10,855 13.2% $12,287 8/14/2008 Unknown Unknown 2 East Bay Regional Park District Assistant General Manager for Public Affairs 2 $11,951 $11,951 3/27/2010 Unknown Unknown 3 Midpeninsula Regional Open Space District Public Affairs Manager $10,177 $10,177 41112010 4 County of Marin Assistant to the County Administrator 5 $9,670 $9,670 7/1/2009 Unknown Unknown 5 Sonoma County Agricultural Preservation & Open Space District OSD Community Relations Manager / County Public Information $8,126 12.3% $9,125 7/1/2008 Unknown Unknown Officer 1 6 City of Palo Alto Public Communications Manager $8,989 $8,989 7/1/2008 Unknown Unknown 7 County of Santa Clara Public/Risk Communications Officer / Director of Public $8,583 $8,583 8/11/2008 Unknown Unknown Communication' 8 City of Mountain View a Community Relations Manager 3 $8,201 $8,201 7/1/2009 Unknown Unknown City of Boulder N/C City of Walnut Creek N/C County of Boulder N/C County of San Mateo N/C Mountains Recreation & Conservation Authority N/C Average of Comparators 59,482 $9,830 1 Midpeninsula Regional Open Space District Above/Below 6.8% 3.4% Median of Comparators $8,989 $9,125 1 Midpenlnsula Regional Open Space District Above/Below 11.7% 10.3% 60th Percentile $9,398 $9,452 1 Midpeninsula Regional Open Space District Above/Below 7.7% 7.1% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain Yew includes 7% PERS contribution In reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- Assistant General Manager for Public Affairs serves as Executive Director of Regional Parks Foundation. 3- Community Relations Manager is currently vacant Assistant to the City Manager coordinates community relations program, including media relations and legislative program. 4- Public Information Officer Is not in the Regional Parks and Open Space District. 5- Assistant to the County Administrator services as County's Public Information Officer. Page 22a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xIs MIN MN MI MI- 1 S MN 1 I M MN -- 1 r 1 NM NE Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 PUBLIC AFFAIRS MANAGER Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP d OSD SCAP 8 OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance Cafeteria' Health Dental Vision EAP Life LTD STD/SDI Other 2 Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other 1 Benefit Cost Public Affairs Manager $10,177 $611 $387 5122 $1,299 $113 $11 $4 $37 $587 $431 $489 $4,091 N/C Community Relations Manager $8,201 $614 $592 $105 $2,035 $201 $14 $8 $84 $29 $574 $439 $338 N/C $5,033 Public Community Manager $8,989 $539 $607 $162 $108 $1,501 $206 $15 $2 $18 $28 $519 $449 5348 $208 $4,707 WC N/C WC N/C Asst to the County Administrator $9,670 $392 $1,082 $5 3558 $521 $744 $3,301 WC N/C Public/Risk Comm Off / Dir of Public Comm $8.583 $601 $326 $42 $103 $532 $1,710 5117 $10 $7 $825 $396 $4,670 AGM for Public Affairs $11,951 $837 $454 $552 $1,856 $186 $3 $99 $51 $689 $621 $230 $239 $5,817 N/C N/C Public Information Officer $12,287 $983 $1,112 $79 $147 $552 $751 $3 S9 $87 $1,607 $567 $108 $6,006 OSD Comm Relations Mgr / County 1210 S9,125 $828 $110 $552 $498 $108 $18 S3 $5 $702 $525 $461 $263 $411 $4,481 Total Monthly Comp. 514,268 N/C $13,234 $13,696 N/C WC $12,971 WC $13,252 $17,768 N/C $18,293 $13,607 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes $2,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- SCAP & OSD offers a Management Benefit Allowance up to $1,250 per year and Hourly Cash Allowance of $3.45 per hour up to a maximum of 80 hours in a pay period. 3- County of Martin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 22b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls M M— MN— an M M MS M 1 an B N— r MN 0111111 I Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 PUBLIC AFFAIRS MANAGER Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 Riverside County Regional Park & Open Space District Public Information Officer $18,293 8/14/2008 Unknown Unknown 2 East Bay Regional Park District Assistant General Manager for Public Affairs $17,768 3/27/2010 Unknown Unknown 3 Midpeninsula Regional Open Space District Public Affairs Manager $14,268 4/1/2010 4 City of Palo Alto Public Communications Manager $13,696 7/1/2008 Unknown Unknown 5 Sonoma County Agricultural Preservation & Open Space District OSD Community Relations Manager / County Public Information $13,607 7/1/2008 Unknown Unknown Officer 6 County of Santa Clara Public/Risk Communications Officer / Director of Public $13,252 8/11/2008 Unknown Unknown Communication 7 City of Mountain View Community Relations Manager $13,234 7/1/2009 Unknown Unknown 8 County of Marin Assistant to the County Administrator $12,971 7/1/2009 Unknown Unknown City of Boulder N/C City of Walnut Creek N/C County of Boulder N/C County of San Mateo N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $14,689 % Midpeninsula Regional Open Space District Above/Below -3.0% Median of Comparators $13,607 % Midpeninsula Regional Open Space District Above/Below 4.6% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 22c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls M 1 r NE NM I- r NM NM NM NM M NM NM MI- MN I Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 PUBLIC AFFAIRS SPECIALIST Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of Boulder Departmental Communications Specialist 56,744 15.3% 57,776 1/1/2011 Unknown Unknown 2 Riverside County Regional Park & Open Space District Senior Public Information Specialist 2 56,576 13.2% 57,444 9/5/2008 Unknown Unknown 3 City of Boulder Education & Outreach Coordinator $6,067 15.3% $6,995 1/1/2010 1/1/2012 Unknown 4 East Bay Regional Park District' Public Information Supervisor 1 56,831 56,831 3/27/2010 Unknown Unknown 5 Midpeninsula Regional Open Space District Public Affairs Specialist 56,368 $6,368 4/1/2010 6 City of Walnut Creek Program Specialist 55,455 55,455 7/1/2009 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C County of Marin N/C County of San Mateo N/C County of Santa Clara N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators 56,335 36,900 % Midpeninsula Regional Open Space District Above/Below 0.5% -8.4% Median of Comparators 56,576 $6,995 1 Midpeninsula Regional Open Space District Above/Below -3.3% -9.8% 60th Percentile 56,643 57,175 1 Midpeninsula Regional Open Space District Above/Below -4.3% •12.7% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) East Bay Regional Park District works a 37.5 hour workweek. 1- Public Information Supervisor may supervise lower -level staff. 2- Senior Public Information Specialist is not in the Regional Parks and Open Space District. Page 23a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xts N- r r I MIS M r- r- M M M-- -- l Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 PUBLIC AFFAIRS SPECIALIST Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Merin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Public Affairs Education & N/C N/C Program Department N/C N/C N/C Public N/C Senior Public N/C Specialist Outreach Specialist Communications Info Supv Info Specialist Coordinator Specialist Top Monthly Salary $6,368 36,995 55.455 37,776 56.831 57,444 Employee Retirement PERS $382 3286 3478 5596 Enhanced PERS Formula $242 $266 5260 5674 EPMC 515 EPMC Final Comp 12 Month Highest Salary 376 $65 389 Social Security 3482 $423 5462 Other Insurance Cafeteria $635 Health $1,299 31,305 31,228 $1,167 51,856 Dental 3113 3114 $120 392 3186 Vision $11 313 EAP 34 32 32 56 53 33 Life 323 35 311 3139 $20 55 LTD 519 518 529 553 STD/SDI $2 Other Leave Vacation $367 3457 3483 5538 $394 $429 Holidays 3269 3377 3252 5419 $355 $344 Administrative $233 Auto Allowance Uniform Allowance Deferred Compensation 5137 Other Benefit Cost 53,020 32,525 NIC NIC $2,494 $2,861 N/C NIC NIC 34,140 NIC $3,292 N/C Total Monthly Comp. 59,388 39,520 WC N/C $7,949 $10,636 NIC NIC NIC 310,971 N/C $10,736 N/C Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. Page 23b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls MIMI NM MINI M MINI M NMI NM S / M I INN N M M M IIIIIII Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 PUBLIC AFFAIRS SPECIALIST Total Next Next Monthly Effective Salary Percentage Rank Comparator Army, Class Title Comp Date Increase Increase 1 East Bay Regional Park District Public Information Supervisor $10,971 3/27/2010 Unknown Unknown 2 Riverside County Regional Park & Open Space District Senior Public Information Specialist $10,736 9/5/2008 Unknown Unknown 3 County of Boulder Departmental Communications Specialist $10,636 1/1/2011 Unknown Unknown 4 City of Boulder Education & Outreach Coordinator $9,520 1/1/2010 1/1/2012 Unknown 5 Midpeninsula Regional Open Space District Public Affairs Specialist $9,388 4/1/2010 6 City of Walnut Creek Program Specialist $7,949 7/1/2009 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C County of Marin N/C County of San Mateo N/C County of Santa Clara N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $9,963 % Midpeninsula Regional Open Space District Above/Below -6.1% Median of Comparators $10,636 % Midpeninsula Regional Open Space District Above/Below -13.3% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 23c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xIs 11111 111111 11111 - M n 1 NM-- NM- M N r r MN 1 NM Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 RANGER Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Boulder Ranger/Naturalist II 1'2 56,190 15.3% 57,137 1/1/2010 1/1/2012 Unknown 2 East Bay Regional Park District' Police Officer 1,3 57,136 57,136 9/25/2010 Unknown Unknown 3 County of Boulder Resource Park Ranger 1,4 55,921 15.3% 56,827 1/1/2011 Unknown Unknown 4 County of Santa Clara Park Ranger II 1.5 55,776 55,776 3/23/2009 Unknown Unknown 5 Midpeninsula Regional Open Space District Ranger 55,764 $5,764 4/112010 6 Mountains Recreation & Conservation Authority Park Ranger II 1,8 55,160 11.3% 55,743 9/1/2005 Unknown Unknown 7 Sonoma County Agricultural Preservation & Open Space District Park Ranger II 1'7 54,974 12.3% 55,586 12/16/2008 Unknown Unknown 8 State of California b State Park Peace Officer 1,8 $4,774 54,774 1/1/2008 Unknown Unknown City of Palo Alto N/C a City of Mountain View N/C City of Walnut Creek N/C 10 County of Marin N/C 11 County of San Mateo N/C 12 Riverside County Regional Park & Open Space District N/C 13 Average of Comparators 55,705 56,140 % Midpeninsula Regional Open Space District Above/Below 1.0% -6.5% Median of Comparators $5,776 55,776 % Midpeninsula Regional Open Space District Above/Below -0.2% -0.2% 60th Percentile 55,863 56,407 % Mldpaninsula Regional Open Space District Above/Below -1.7% -11.1% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) East Bay Regional Park District works a 37.5 hour workweek. b) State of California pays two Recruitment and Retention Differential based on classification and geographic location; differentials are included in base salary. 1- This classification is considered a Peace Officer (for California this is under Penal Code 830.31(b)). 2- Ranger/Naturalist II requires Bachelors degree and completion of State certified law enforcement academy. 3- Police Officer requires POST Basic certificate. 4- Resource Park Ranger requires a Bachelors degree and 2 years of experience; completion of POST program or equivalent required. 5- Park Ranger II requires eligibility to appointment as limited Peace Officer. 6- Park Ranger II requires centfication as Peace Officer. 7- The District does not have Park Ranger II classifications but these classes are in the Regional Parks Department; Park Ranger II requires completion of 290 -hour basic law enforcement training (equivalent to PC832 course). 8- State Park Peace Officer requires graduation from POST Basic Course Academy. 9- Park Ranger requires completion of park ranger academy or PC832 training; this is not considered a Peace Officer. 10- Open Space Ranger does not require PC 832; this is not considered a Peace Officer. 11- Open Space Park Ranger requires completion of POST certified PC832 Powers of Arrest but is not considered a Peace Officer. 12- Park Ranger II requires PC832 certificate but Is not considered a Peace Officer. 13- Park Ranger II - Parks requires PC832 certificate but is not considered a Peace Officer. Page 24a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAI-.xts NM NM Nil 111111 N 1 1111111 11N11 1 NM 1111111 NM NEI NM an Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 RANGER Agency MROSD City of Boulder City of City of Palo City of Walnut County of County of County of San County of EBRPD MRCA RCRP 8 OSD SCAP ti State of Mountain View Alto Creek Boulder Marin Mateo Santa Clara OSD Califomla Class Title Ranger Ranger/ N/C WC N/C Resource WC N/C Park Pollee Park N/C Park State Park Naturalist II Park Ranger Ranger II Officer Ranger 11 Ranger II Peace Officer Top Monthly Salary 55,764 57,137 56,827 $5,776 57,136 55.743 55,586 54,774 Employee Retirement PERS 5346 8202 8642 $402 856 Enhanced PERS Formula 5219 5271 8788 $974 5506 5652 EPMC 57 558 EPMC Final Comp 12 Month Highest Salary 569 586 867 SocialSacurfty 5423 5358 5442 5346 Other Insurance Cafeteria 5947 51,061 Health 51,299 51,305 $1,167 51,710 81,236 5498 Dental 5113 5107 592 5117 5186 5110 Vision $11 $10 518 EAP $4 52 56 83 53 53 53 Life 521 85 5122 54 522 51 54 LTD 523 516 520 525 520 STD/SDI 52 Other' $598 Leave Vacation 8333 5412 5473 $555 5412 5331 8321 5386 Holidays 5255 5384 $368 5267 8357 $287 5258 5257 Administrative 5100 Auto Allowance Uniform Allowance 570 515 575 578 550 553 Deferred Compensation $356 556 Other Benefit Cost 52,840 52,508 NIC NIC NIC 52,680 NIC N/C 54,094 $4,515 82,404 N/C 52,858 $2,416 Total Monthly Comp. 58,604 _ 59,646 N/C WC WC 59,507 NIC WC 89,870 511,651 58,147 NIC 58,444 $7,190 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- SCAP & OSD offers an hourly cash allowance of 53.45 per hour to EE, in addition to their hourly regular eaming rate. Page 24b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls 11111 11011 111111 I I 1 1 UN I 111111 111111 N I MI 1 N 11111 I Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 RANGER Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 East Bay Regional Park District Police Officer $11,651 9/25/2010 Unknown Unknown 2 County of Santa Clara Park Ranger!! $9,870 3/23/2009 Unknown Unknown 3 City of Boulder Ranger/Naturalist 11 $9,646 1/1/2010 1/1/2012 Unknown 4 County of Boulder Resource Park Ranger $9,507 1/1/2011 Unknown Unknown 5 Midpeninsula Regional Open Space District Ranger $8,604 4/1/2010 6 Sonoma County Agricultural Preservation & Open Space District Park Ranger!! $8,444 12/16/2008 Unknown Unknown 7 Mountains Recreation & Conservation Authority Park Ranger II $8,147 9/1/2005 Unknown Unknown 8 State of Califomia State Park Peace Officer $7,190 1/1/2008 Unknown Unknown City of Palo Alto N/C City of Mountain View N/C City of Walnut Creek N/C County of Marin N/C County of San Mateo N/C Riverside County Regional Park & Open Space District N/C Average of Comparators $9,208 % Midpeninsula Regional Open Space District Above/Below -7.0% Median of Comparators $9,507 % Midpeninsula Regional Open Space District AboveBelow -10.5% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 24c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls N a - r M M - - I M M - - - - _ - - - Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 REAL PROPERTY MANAGER Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 East Bay Regional Park District Assistant General Manager for Interagency Planning, Land $11,544 511,544 3/27/2010 Unknown Unknown Acquisition, & Regional Trails / Land Acquisitions Manager' 2 Riverside County Regional Park & Open Space District Deputy Director of Real Property' $9,499 13.2% $10,752 8/14/2008 Unknown Unknown 3 City of Boulder Real Estate Services Division Manager 59,233 15.3% $10,646 1/1/2010 1/1/2012 Unknown 4 County of Santa Clara Manager of Real Estate Assets 510,424 $10,424 8/11/2008 Unknown Unknown 5 Midpeninsula Regional Open Space District Real Property Manager 510,177 510,177 4/1/2010 6 County of San Mateo Real Property Services Manager 510,168 510,168 11/1/2009 Unknown Unknown 7 City of Palo Alto Manager Real Property $9,951 59,951 7/1/2008 Unknown Unknown 8 Sonoma County Agricultural Preservation & Open Space District OSD Program Manager 58,651 12.3% $9,715 7/1/2008 Unknown Unknown 9 County of Marin Chief Real Property Agent 59,462 $9,462 7/1/2009 Unknown Unknown 10 City of Mountain View' Real Property Program Administrator 2 58,832 $8,832 7/1/2009 Unknown Unknown 11 County of Boulder Real Estate Division Manager $6,957 15.3% $8,021 1/1/2011 Unknown Unknown City of Walnut Creek N/C Mountains Recreation & Conservation Authority N/C Average of Comparators - 59,472 59,952 1 Midpeninsula Regional Open Space District Above/Below 6.9% 2.2% Median of Comparator 59,480 510,059 % Midpeninsula Regional Open Space District Above/Below 6.8% 1.2% 60th Percentile 59,680 510,270 1 Midpeninsula Regional Open Space District Above/Below 4.9% -0.9% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- Real Property Program Administrator is not a supervisor classification and reports to the Transportation and Policy Manager. 3- Deputy Director of Real Property is not in the Regional Parks and Open Space District. Page 25a of 32 MROSDAppend'kx IIa.Top Monthly Salary Spreadsheets.FMAL.xIs N I-- -- NM M--- MN N 1 N Inn - N 1 Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 REAL PROPERTY MANAGER Agency MROSD City of fltYotBoulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP R OSD SCAP 1Z OSD Class Title f Real Property Real Estate Real Property Manager N/C Real Estate Chief Real Real Property Mgr of Real AGM for Interag Plan N/C Dep Director of OSD Program Manager Services Div Program Admin Manager Real Property Division Mgr Property Agent Svcs Manager Estate Assets Land, Acq, d Reg Trails/Land Acq Mgr Real Pro �m Manager Top Monthly Salary 510,177 $10,646 58,832 59,951 58,021 59,462 510,168 510,424 511,544 510,752 59,715 Employee Retirement PERS 5611 5662 5597 5384 $730 5808 5860 Enhanced PERS Formula 5387 5405 5638 5672 5396 5439 5973 5879 EPMC 551 569 EPMC Final Comp 5179 12 Month Highest Salary $122 5113 5119 5125 $129 5117 Social Security 5497 5552 5552 5552 8552 5552 Other Insurance Cafeteria' 51,078 5751 Health 51,299 51,305 $2,035 51,501 51,167 51,646 51,710 $1,856 5498 Dental 5113 5114 5201 $206 592 $92 5117 5186 $108 Vision 511 514 515 515 510 518 EAP 54 52 58 52 58 $5 $2 $3 $3 53 Life 537 55 591 518 5144 515 $7 584 $9 55 LTD 529 $28 $19 513 550 $76 STDISDI Other2 5702 Leave Vacation 5587 5696 5618 5574 5555 $546 $623 $1,002 5666 51,406 5559 Holidays $431 5573 5473 5498 5432 5473 5469 5481 $599 5496 5490 Administrative 5489 5363 5383 5473 5635 5222 5280 Auto Allowance Uniform Allowance Deferred Compensation 5231 5108 8437 Other' 5208 Benefit Cost 54,091 $3,099 $5,244 $5,000 N/C 52,911 52,958 $4,062 $5,182 55,696 N/C 85,433 $4,649 Total Monthly Comp. 514,268 d 513,745 514,076 514,951 NC $10,932 512,420 514,230 515,606 $17,240 N/C $16,186 $14,364 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes 52,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- SCAP 8 OSD offers a Management Benefit Allowance up to $1,250 per year and Hourly Cash Allowance of $3.45 per tour up to a maximum of 80 hours in a pay period. 3- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 25b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls M M M NM M M P NM N M M M M M MN M M r M Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 REAL PROPERTY MANAGER Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 East Bay Regional Park District Assistant General Manager for Interagency Planning, Land $17,240 3/27/2010 Unknown Unknown Acquisition, & Regional Trails / Land Acquisitions Manager 2 Riverside County Regional Park & Open Space District Deputy Director of Real Property $16,186 8/14/2008 Unknown Unknown 3 County of Santa Clara Manager of Real Estate Assets $15,606 8/11/2008 Unknown Unknown 4 City of Palo Alto Manager Real Property $14,951 7/1/2008 Unknown Unknown 5 Sonoma County Agricultural Preservation & Open Space District OSD Program Manager $14,364 7/1/2008 Unknown Unknown 6 Midpeninsula Regional Open Space District Real Property Manager $14,268 4/1/2010 7 County of San Mateo Real Property Services Manager $14,230 11/1/2009 Unknown Unknown 8 City of Mountain View Real Property Program Administrator $14,076 7/1/2009 Unknown Unknown 9 City of Boulder Real Estate Services Division Manager $13,745 1/1/2010 1/1/2012 Unknown 10 County of Marin Chief Real Property Agent $12,420 7/1/2009 Unknown Unknown 11 County of Boulder Real Estate Division Manager $10,932 1/1/2011 Unknown Unknown City of Walnut Creek N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $14,375 % Midpeninsula Regional Open Space District Above/Below -0.8% Median of Comparators $14,297 % Midpeninsula Regional Open Space District Above/Below -0.2% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 25c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls - 1111111 - N - r - - I NM S - - 1 - M = MI Appendix Iia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 REAL PROPERTY SPECIALIST Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 Sonoma County Agricultural Preservation & Open Space District OSD Land Acquisition Specialist $7,698 12.3% $8,645 7/1/2008 Unknown Unknown 2 City of Boulder Property Agent $6,979 15.3% $8,047 1/1/2010 1/1/2012 Unknown 3 County of Marin' Real Property Agent II $7,618 $7,618 7/1/2009 Unknown Unknown 4 County of San Mateo Real Property Agent II $7,486 $7,486 11/1/2009 Unknown Unknown 5 Midpeninsula Regional Open Space District Real Property Specialist $7,396 $7,396 4/112010 6 East Bay Regional Park District ° Right -of -Way Agent $7,345 $7,345 3/27/2010 Unknown Unknown 7 County of Boulder Land Officer / Agricultural Resources Specialist' $6,315 15.3% $7,281 1/1/2011 Unknown Unknown 8 County of Santa Clara Associate Real Estate Agent $6,817 $6,817 6/16/2008 Unknown Unknown 9 City of Palo Alto Real Property Agent $6,498 $6,498 7/1/2009 Unknown Unknown 10 Riverside County Regional Park & Open Space District Real Property Agent 111 2 $5,611 13.2% $6,351 9/5/2008 Unknown Unknown City of Mountain View N/C City of Walnut Creek N/C Mountains Recreation & Conservation Authority N/C Average of Comparators $6,930 $7,343 % Midpeninsula Regional Open Space District AbovelBelow 6.3% 0.7% Median of Comparators $6,979 $7,345 % Midpeninsula Regional Open Space District AbovelBelow 5.6% 0.7% 60th PerceMlle $7,272 $7,458 % Midpeninsula Regional Open Space District AbovelBelow 1.7% -0.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) East Bay Regional Park District works a 37.5 hour workweek. 1- MROSD's classification is bracketed by two comparators to encompass all duties. 2- Real Property Agent III is not in the Regional Parks and Open Space District. Page 26a of 32 MROSDAppendix Ila.Top Monthly Salary Spreadsheets.FINAL.xls M M MI M MN- I MINI R W 0 Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 REAL PROPERTY SPECIALIST Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Real Property Property N/C Real Property N/C Land Officer / Real Property Real Property Associate Real Right -of -Way N/C Real Property OSD Land Specialist Agent Agent Agricultural Agent 11 Agent!! Estate Agent Agent Agent 111 Acquisition Res Specialist Specialist Top Monthly Salary 87,396 $8,047 $8,498 $7,281 87,618 $7,486 $8,817 $7,345 $6,351 $8,845 Employee Retirement PERS $444 $390 $309 $477 $514 8508 Enhanced PERS Formula $281 $306 $439 $259 $279 8575 8782 EPMC $33 EPMC Final Comp $117 12 Month Highest Salary S89 $78 882 876 $104 Social Security $451 $464 $423 $455 $394 $536 Other Insurance Cafeteria 2 81,041 $635 Health $1,299 $1,305 81,501 $1,187 $1,646 $1,710 81,858 $498 Dental 8113 8114 8206 $92 874 $117 8188 $108 Vision $11 815 $15 810 $18 EAP $4 $2 82 $8 $5 82 $3 $3 $3 Life 827 $5 811 8131 $9 54 821 $5 $1 LTD $28 817 813 $32 $45 STD/SDI $2 Other' $681 Leave Vacation $427 $526 8375 $504 $439 $459 $446 $424 $366 $497 Holidays 5313 $433 $375 5392 $439 8346 $315 8381 $293 8436 Administrative $270 $105 Auto Allowance Uniform Allowance Deferred Compensation $147 $86 Other Benefit Cost 83,278 52,691 N/C $3,537 N/C $2,759 52,234 83,027 $3,980 $4,298 N/C $2,903 83,751 Total Monthly Comp. $10,674 810,738 N/C 810,035 N/C 810,039 89,851 $10,513 810,798 811,644 N/C 89,254 512,396 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- SCAP & OSD offers a Management Benefit Allowance up to $1,000 per year and Hourly Cash Allowance of $3.45 per hour up to a maximum of 80 hours in a pay period. 2- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 26b of 32 MROSO.Appendix IIb.Benefits Spreadsheets FINAL.xls Mil MN 11•11 Mil NMI IIIIII PIMI IMO NMI I NMI Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 REAL PROPERTY SPECIALIST Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 Sonoma County Agricultural Preservation & Open Space District OSD Land Acquisition Specialist $12,396 7/1/2008 Unknown Unknown 2 East Bay Regional Park District Right -of -Way Agent $11,644 3/27/2010 Unknown Unknown 3 County of Santa Clara Associate Real Estate Agent $10,798 6/16/2008 Unknown Unknown 4 City of Boulder Property Agent $10,738 1/1/2010 1/1/2012 Unknown 5 Midpeninsula Regional Open Space District Real Property Specialist $10,674 4/1/2010 6 County of San Mateo Real Property Agent II $10,513 11/1/2009 Unknown Unknown 7 County of Boulder Land Officer / Agricultural Resources Specialist $10,039 1/1/2011 Unknown Unknown 8 City of Palo Alto Real Property Agent $10,035 7/1/2009 Unknown Unknown 9 County of Marin Real Property Agent II $9,851 7/1/2009 Unknown Unknown 10 Riverside County Regional Park & Open Space District Real Property Agent III $9,254 9/5/2008 Unknown Unknown City of Mountain View N/C City of Walnut Creek N/C Mountains Recreation & Conservation Authority N/C Average of Comparators 510,585 % Midpeninsula Regional Open Space District Above/Below 0.8% Median of Comparators 510,513 % Midpeninsula Regional Open Space District Above/Below 1.5% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 26c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls IMO N =I IIIII IMO II= I = MN IMO Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 RESOURCE MANAGEMENT SPECIALIST!! Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 Riverside County Regional Park & Open Space District Natural Resources Manager - Parks $7,685 13.2% $8,699 8/14/2008 Unknown Unknown 2 East Bay Regional Park District Wildland Vegetation Program Manager' $7,847 $7,847 3/27/2010 Unknown Unknown 3 Midpeninsula Regional Open Space District Resource Management Specialist!! $7,396 $7,396 411/2010 4 City of Boulder Resource Monitoring Coordinator/Ecologist $6,067 15.3% $6,995 1/1/2010 1/1/2012 Unknown 5 County of Boulder Resource Specialist, Senior $5,878 15.3% $6,777 1/1/2011 Unknown Unknown 6 County of Santa Clara Parks Natural Resource Management Coordinator $6,052 $6,052 8/11/2008 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C City of Walnut Creek N/C County of Marin N/C 2 County of San Mateo N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $6,706 $7,274 1 Midpeninsula Regional Open Space District Above/Below 9.3% 1.6% Median of Comparators $6,067 $6,995 1 Midpeninsula Regional Open Space District Above/Below 18.0% 5.4% 60th Percentile $6,714 $7,336 1 Midpeninsula Regional Open Space District Above/Below 9.2% 0.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator 1- Wildland Vegetation Program Manager requires Professional Rangeland Manager certification within 3 years. 2- Resource Specialist — GIS perfomrs resource management duties such as field projects to enhance natural resources, wildlife, vegetation, and terrestrial and aquatic ecosystems, as well as responsibility for GIS program. Page 27a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINALxIs M M- M M M- M M NM M I NM- s- M M Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 RESOURCE MANAGEMENT SPECIALIST II Agency MROSD City of Boulder City of Mountain View City of Palo Alto City of Walnut Creek County of Boulder Coun County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP 8 OSD SCAP 8 OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance Cafeteria Health Dental Vision EAP Life LTD STD/SDI Other Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other Benefit Cost Resource Management Specialist 11 $7,396 $444 $281 $89 $1,299 5113 $11 $4 $27 $427 $313 $270 $3,278 Resource Monitoring Coord/ Ecologist $8.995 $266 $1,305 $114 $2 $5 $457 $377 $2,525 N/C NIC N/C NIC N/C NIC Resource Specialist, Senior $6,777 $420 $1,167 $92 $8 $122 $18 $489 $385 $2,655 NIC N/C N/C N/C Parks Natural Resource Mgmt Coordinator $8,052 $424 $230 $30 $73 $375 $1,710 $117 $10 $7 5582 $279 $3,837 Wildland Veg Prog Mgr $7,847 $549 $298 $552 $1,856 S186 $3 $65 $34 $453 $407 $151 $157 $4,711 N/C N/C Nat Resources Manager - Parks $8.699 $696 $787 $56 $104 $539 $751 53 $9 $62 $1,137 $402 $108 $4,655 N/C N!C Total Monthly Comp. $10,674 $9,520 N/C N!C N/C $9,433 N!C N/C $9,888 S12,557 N/C $13,355 N/C Note: Total MontNy Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. Page 27b of 32 MROSD.Appendix IIb.Benefds Spreadsheets FINAL.xls MS MI M MI NM 1 N- N r- -- MR N NM MN NM N Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 RESOURCE MANAGEMENT SPECIALIST I1 Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 Riverside County Regional Park & Open Space District Natural Resources Manager - Parks $13,355 8/14/2008 Unknown Unknown 2 East Bay Regional Park District Wildland Vegetation Program Manager $12,557 3/27/2010 Unknown Unknown 3 Midpeninsula Regional Open Space District Resource Management Specialist II $10,674 4/1/2010 4 County of Santa Clara Parks Natural Resource Management Coordinator $9,888 8/11/2008 Unknown Unknown 5 City of Boulder Resource Monitoring Coordinator/Ecologist $9,520 1/1/2010 1/1/2012 Unknown 6 County of Boulder Resource Specialist, Senior $9,433 1/1/2011 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C City of Walnut Creek WC County of Marin N/C County of San Mateo N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $10,951 % Midpeninsula Regional Open Space District Above/Below -2.6% Median of Comparators $9,888 % Midpeninsula Regional Open Space District Above/Below 7.4% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 27c of 32 MROSD.Appendix Ilc.Total Monthly Comp Spreadsheets FINAL.xls ■11■ - N r NM MU- NS MS NM i 1 N B MI N N i r Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 SUPERVISING RANGER Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Boulder Ranger -Naturalist Supervisor 1,2 $8,021 15.3% $9,248 1/1/2010 1/1/2012 Unknown 2 East Bay Regional Park District' Police Sergeant '° $8,549 $8,549 9/25/2010 Unknown Unknown 3 County of Boulder Resource Park Ranger, Senior '•' $6,467 153% $7,456 1/1/2011 Unknown Unknown 4 County of Santa Clara Park Ranger Supervisor 1.5 $7,356 $7,356 8/11/2008 Unknown Unknown 5 MIdpeninsula Regional Open Space District Supervising Ranger $8,694 $6,694 4/1/2010 6 Sonoma County Agricultural Preservation & Open Space District Park Ranger III Le $5,903 12.3% $6,629 7/1/2009 Unknown Unknown 7 State of Califomia b State Park Peace Officer Supervisor'' $6,473 $6,473 1/1/2008 Unknown Unknown 8 Mountains Recreation & Conservation Authority Park Ranger III '° $5,363 11.3% $5,969 9/1/2005 Unknown Unknown City of Mountain View N/C City of Palo Alto N/C ° City of Walnut Creek N/C 10 County of Marin N/C" County of San Mateo N/C 12 Riverside County Regional Park & Open Space District N/C " Average of Comparators $6,876 $7,383 % Midpeninsula Regional Open Space District Above/Below •2.7% •10.3% Median of Comparators $6,473 $7,356 % Midpeninsula Regional Open Space District Above/Below 3.3% -9.9% 60th Percentile $7,003 $7,418 % Midpeninsula Regional Open Space District Above/Below -4.6% -10.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) East Bay Regional Park District works a 37.5 hour workweek. b) State of California pays two Recruitment and Retention Differential based on classification and geographic ocation; differentials are included in base salary. 1- This classification is considered a Peace Officer (for California this is under Penal Code 830.31(b)). 2- Ranger -Naturalist Supervisor requires Bachelors degree and completion of Colorado POST academy. 3- Police Sergeant requires equivalent to completion of the 12th grade and not less than 60 sernesler/90 quarter units of college level courses and 4 years of experience; requires POST Basic certification. 4- Resource Park Ranger, Senior Is a lead/specialist class that supervises, counsels, and evaluates work of employees. 5- Park Ranger Supervisor requires eligibility to appointment as a limited Peace Officer. 6- Park Ranger III is not in the District but is a classification in the Regional Parks Department; requires completion of 290 -hour basic law enforcement training (equivalent to PC832 course). 7- State Park Peace Officer requires graduation from POST Basic certificate. 8- Park Ranger III requires certification as a limited Peace Officer (PC 832). 9- Senior Ranger is a lead -level, not supervisor classification; Ranger staff reports to Supervisor, Open Space who oversees construction, maintenance, and resource management in addition to field enforcement activities; both are not considered Peace Officers. 10- Open Space Supervisor oversees enforcement, as well as construction, maintenance, and resource management activities; this is not a Peace Officer. 11- Ranger classifications (including supervisory -level) require POST certified PC832 Powers of Arrest but are not considered Peace Officers. 12- Park Ranger III and Park Ranger IV require PC832 law enforcement certificate but are not considered Peace Officers. 13- Park Ranger Supervisor - Parks requires PC832 certificate is not considered a Peace Officer. Page 28a of 32 MROSDAppendix IIa.Top Monthly Salary Spreadsheets.FINAL.xls IIIIIIII M M all w N M M-- r r M r- M M MINI Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 SUPERVISING RANGER Agency MROSD City of City of City of Palo City of Walnut County of County of San County of State of Boulder Mountain View Alto Creek Boulder County of Mahn Mateo Santa Clara EBRPD MRCA RCRP 3 OSD SCAP 8 OSD California Class Title Supervising Ranger- WC WC WC Resource Park N/C N/C Park Ranger Police Park N/C Park State Park Ranger Naturalist Ranger, Senior Supervisor Sergeant Ranger 111 Ranger III Peace Officer Supervisor Supervisor Top Monthly Salary 56,694 59,248 57,456 57,356 58,549 55,969 58,629 56,473 Employee Retirement PERS 5402 5147 5769 5418 5149 Enhanced PERS Formula 5254 5351 51,004 51,167 5600 $884 EPMC 53 $69 EPMC Final Comp 12 Month Highest Salary 580 5103 580 Social Security $462 5456 5530 5411 Other Insurance Cafeteria 5947 51,061 Health 51,299 51,305 51,167 51,710 51,236 5498 Dental 5113 5114 592 5117 5186 5108 Vision 511 510 518 EAP 54 52 56 53 53 53 53 Life $24 55 5134 57 526 51 54 LTD 517 520 526 STD/SDI 52 Other' 5598 Leave Vacation 5386 5605 5516 5707 5493 $344 5381 5523 Holidays 5283 5498 5402 $339 5427 $298 5325 5349 Administrative 5116 551 Auto Allowance Uniform Allowance 515 542 578 550 553 Deferred Compensation 5370 533 Other Benefit Cost 52,973 52,1380 WC WC N/C $2,810 WC N/C 54,543 55,107 52,459 NIC 53,258 52,877 Total Monthly Comp. 59,667 512,128 WC WC N/C 510,266 N/C N/C 511,899 513,656 58,428 N/C 59,886 59,350 Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas 8 rounding. 1- SCAP & OSD offers an hourly cash allowance of 53.45 per hour to EE, in addition to their hourly regular earning rate. Page 28b of 32 MROSDAppendix IIb.Benefits Spreadsheets FINAL.xls +� -- N M— n r— OM MI M r r r M I MI all Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 SUPERVISING RANGER Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 East Bay Regional Park District Police Sergeant $13,656 9/25/2010 Unknown Unknown 2 City of Boulder Ranger -Naturalist Supervisor $12,128 1/1/2010 1/1/2012 Unknown 3 County of Santa Clara Park Ranger Supervisor $11,899 8/11/2008 Unknown Unknown 4 County of Boulder Resource Park Ranger, Senior $10,266 1/1/2009 1/1/2011 0.9% 5 Sonoma County Agricultural Preservation & Open Space District Park Ranger III $9,886 7/1/2009 Unknown Unknown 6 Midpeninsula Regional Open Space District Supervising Ranger $9,667 4/1/2010 7 State of Califomia State Park Peace Officer Supervisor $9,350 1/1/2008 Unknown Unknown 8 Mountains Recreation & Conservation Authority Park Ranger III $8,428 9/1/2005 Unknown Unknown County of San Mateo N/C County of Marin N/C Riverside County Regional Park & Open Space District N/C City of Mountain View N/C City of Palo Alto N/C City of Walnut Creek N/C Average of Comparators $10,802 % Midpeninsula Regional Open Space District Above/Below -11.7% Median of Comparators $10,266 % Midpeninsula Regional Open Space District Above/Below -6.2% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 28c of 32 MROSD.Appendtx IIc.Total Monthly Comp Spreadsheets FINAL.xIs MIS 111111111 I 411111 M OM 11111111 I MIN M I MI A Ma 1 M M M OM Appendix Ila MIdpeninsula Regional Open Space District Top Monthly Salary Data December 2010 SUPPORT SERVICES SUPERVISOR Rank Comparator Agency Class Title Top Cost of Adjusted Monthly Labor % Top Monthly Salary Adjustment Salary Effective Date Next Salary Increase Next Percentage Increase 1 2 3 Midpeninsula Regional Open Space District County of Marin ° East Bay Regional Park District ° City of Boulder City of Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of San Mateo County of Santa Clara Mountains Recreation & Conservation Authority Riverside County Regional Park & Open Space District Sonoma County Agricultural Preservation & Open Space District Support Services Supervisor Administrative Services Associate' Administrative Analyst II N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C $7,396 $7,396 $6,556 $6,556 $6,281 $6,281 4/1/2010 7/1/2009 3/27/2010 Unknown Unknown Unknown Unknown NOTE: All calculations exclude Midpeninsula Regional Open Space District Average of Comparators 1 Midpeninsula Regional Open Space District Above/Below Median of Comparators 7 Midpeninsula Regional Open Space District Above/Below 60th Percentile 1 Midpeninsula Regional Open Space District Above/Below Insufficient Data for Analysis Insufficient Data for Analysis Insufficient Data for Analysis Insufficient Data for Analysis Insufficient Data for Analysis Insufficient Data for Analysis N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) East Bay Regional Park District works a 37.5 hour workweek. 1- Administrative Services Associate requires any combination of education and experience equivalent to completlon of 2 years of college and either 2 years of paraprofessional support or 4 years of journey -level or above secretarial, office administrative, or office support experience. Page 29a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xls 111111 11111 M M A NM r 11111 8 UN R M 1 1111111 111111 11111 N Appendix ill, Midpeninsula Regional Open Space District Benefits Detail December 2010 SUPPORT SERVICES SUPERVISOR Agency MROSD City of City of Boulder Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP 3 OSD SCAP d OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance Cafeteria 1 Health Dental Vision EAP Life LTD STD/SDI Other Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other Benefit Cost Support Services Supervisor $7,396 $444 $281 $89 $1,299 $113 $11 $4 $27 $427 $313 $270 $3,278 N/C N/C N!C N!C N/C N/C N/C NIC N/C N/C Admin Services Associate $6,556 $266 $1,019 $5 $378 $378 $2,047 N/C N/C N/C N/C Administrative Analyst II $8,281 $440 $239 $389 $1,856 $186 $3 $18 $27 $362 $326 $126 $3,972 N/C N/C N/C NIC N/C N/C Total Monthly Comp. $10,674 WC NIC N/C N!C N/C $8,603 N/C N!C ;10,253 N/C N!C N/C Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- County of Marin's Cafeteria Plan — Benefit Fringe Allowance (includes medical, dental, vision, life, and LTD premiums). Page 29b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls -- Is MI M NM r INN I I M MS MI M N MN I I Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 SUPPORT SERVICES SUPERVISOR Rank Comparator Agency Class Title Total Next Monthly Effective Salary Comp Date Increase Next Percentage Increase 1 Midpeninsula Regional Open Space District 2 East Bay Regional Park District 3 County of Marin City of Boulder City of Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of San Mateo County of Santa Clara Mountains Recreation & Conservation Authority Riverside County Regional Park & Open Space District Sonoma County Agricultural Preservation & Open Space District Support Services Supervisor Administrative Analyst II Administrative Services Associate N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C $10,674 4/1/2010 $10,253 3/27/2010 Unknown $8,472 7/1/2009 Unknown Unknown Unknown NOTE: All calculations exclude Midpeninsula Regional Open Space District Average of Comparators % Midpeninsula Regional Open Space District Above/Below Median of Comparators % Midpeninsula Regional Open Space District Above/Below Insufficient Data for Analysis Insufficient Data for Analysis Insufficient Data for Analysis Insufficient Data for Analysis N/C - Non Comparator Page 29c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xIs INS-- M r 1 I M I-- S -- MI I NMI M Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 TRAINING AND SAFETY SPECIALIST Top Cost of Adjusted Next Next Monthly Labor 1 Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 City of Boulder Safety & Workers' Compensation Coordinator $6,979 15.3% $8,047 1/1/2010 1/1/2012 Unknown 2 County of Mann Safety Officer / Training & Development Specialist 2 $7,735 $7,735 7/1/2009 Unknown Unknown 3 City of Mountain View ° Safety & Training Administrator $7,653 $7,653 7/1/2009 Unknown Unknown 4 City of Palo Alto Safety Officer $7,342 $7,342 7/1/2008 Unknown Unknown 5 Riverside County Regional Park & Open Space District Safety Coordinator / Training Officer 2.3 $5,456 13.2% $6,176 8/14/2008 Unknown Unknown 6 Midpeninsula Regional Open Space District Training and Safety Specialist 35,880 35,880 4/1/2010 7 County of Santa Clara Associate Training & Development Specialist 11 / Associate $5,839 $5,839 9/22/2008 Unknown Unknown Environmental Health & Safety Analyst 2 City of Walnut Creek N/C County of Boulder N/C County of San Mateo N/C East Bay Regional Park District N/C' Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $6,834 37,132 1 Midpeninsula Regional Open Space District Above/Below -16.2% -21.3% Median of Comparators $7,161 37,497 1 Midpeninsula Regional Open Space District Above/Below •21.8% -27.5% 60th Percentile 37,342 $7,653 1 Midpeninsula Regional Open Space District Above/Below -24.9% -30.1% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- Human Resources Assistant plans and implements District's training program, In addition to performing technical and administrative duties related to classification and compensation, recruitment and selection, benefits, and employee relations. 2- MROSD's classification is bracketed by two comparators to encompass all duties. 3- Safety Coordinator and Training Officer are not in the Regional Parks and Open Space District. Page 30a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xls - MN MI 11E11 111111 111111 NM ■■I R- r N NM- r- r 111111 Appendix Ilb Midpeninsula Regional Open Space District Benefits Detail December 2010 TRAINING AND SAFETY SPECIALIST Agency MROSD City of Boulder City of Mountain View City of Palo Alto City of Walnut Creek County of Boulder County of Marin County of San County of Santa Mateo Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance Cafeteria 2 Health Dental Vision EAP Life LTD STD/SDI Other Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other1 Benefit Cost Training & Safety Specialist 55,880 5353 $223 571 51,299 5113 511 54 521 5339 5249 5215 52,898 Safety & Workers' Compensation Coordinator $8,047 5306 51,305 5114 52 55 5526 5433 52,691 Safety & Training Admin 57,853 5573 $553 598 52,035 5201 514 58 $79 529 5535 5409 5315 84,850 Safety Officer 57,342 5441 5496 5132 588 51.501 5206 S15 52 513 528 5424 5387 5282 5209 54,203 N/C NIC N/C N/C Safety Officer / Training & Develop Spec 57,735 5314 51,043 55 5446 $417 5595 52,820 N/C N/C Assoc T&D Spec / Assoc EH&S Analyst $5,839 $409 8222 529 570 5362 51,710 5117 510 54 5581 5269 53,763 WC N/C N/C N/C Safety Coord / Training Officer 58,178 5494 5559 520 574 5383 5693 $3 87 544 5358 5285 $54 52,973 N/C NIC Total Monthly Comp. _ 58,778 510,738 512,503 511,545 NIC N/C 510,555 NIC 59,602 NIC NIC 59,149 NIC Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- City of Palo Alto contributes 52,500 per year (Excess Benefit) that can be designated among the following options: Medical FSA, Dependent Care FSA, Non-taxable Professional Development Spending Account, or Deferred Compensation. 2- County of Marin's Cafeteria Plan — Benefit Fringe Alowance (includes medical, dental, vision, life, and LTD premiums). Page 30b of 32 MROSD.Appendix Ilb.Benefits Spreadsheets FINAL.xls - l N M M N M M MINI m I N M M M M I Appendix IIc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 TRAINING AND SAFETY SPECIALIST Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Safety & Training Administrator $12,503 7/1/2009 Unknown Unknown 2 City of Palo Alto Safety Officer $11,545 7/1/2008 Unknown Unknown 3 City of Boulder Safety & Workers' Compensation Coordinator $10,738 1/1/2010 1/1/2012 Unknown 4 County of Marin Safety Officer / Training & Development Specialist $10,555 7/1/2009 Unknown Unknown 5 County of Santa Clara Associate Training & Development Specialist II / Associate $9,602 9/22/2008 Unknown Unknown Environmental Health & Safety Analyst 6 Riverside County Regional Park & Open Space District Safety Coordinator / Training Officer $9,149 8/14/2008 Unknown Unknown 7 Midpeninsula Regional Open Space District Training and Safety Specialist $8,778 411/2010 City of Walnut Creek N/C County of Boulder N/C County of San Mateo N/C East Bay Regional Park District N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $10,682 % Midpeninsula Regional Open Space District AbovelBelow -21.7% Median of Comparators $10,646 % Midpeninsula Regional Open Space District Above/Below -21.3% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 30c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xls IMO IIIIII 111111 MIS NM NM MN MS NM 11111 11111 11111 1 NM S an - Appendix lia Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 VOLUNTEER PROGRAM MANAGER Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of Santa Clara Program Manager!' $7,613 $7,613 8/11/2008 Unknown Unknown 2 County of San Mateo Program Coordinator II $6,815 $6,815 11/1/2009 Unknown Unknown 3 East Bay Regional Park District Supervising Naturalist2 $6,736 $6,736 3/27/2010 Unknown Unknown 4 County of Marin Volunteer Program Coordinator $6,450 $6,450 7/1/2009 Unknown Unknown 5 City of Boulder Coordinator of Volunteer Services $5,271 15.3% $6,077 1/1/2010 1/1/2012 Unknown 6 Midpeninsula Regional Open Space District Volunteer Program Manager 56,058 56,058 4/112010 7 City of Mountain Vlew' Volunteer Coordinator $5,949 $5,949 7/1/2009 Unknown Unknown 8 City of Walnut Creek Program Specialist 1 $5,455 $5,455 7/1/2009 Unknown Unknown 9 Riverside County Regional Park & Open Space District Volunteer Services Program Manager 3 $4,800 13.2% $5,434 8/14/2008 Unknown Unknown City of Palo Alto N/C 6 County of Boulder N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators S6,136 $6,316 % Mldpeninsula Regional Open Space District Above/Below -1.3% -4.3% Median of Comparators $6,199 $6,264 % Mldpeninsula Regional Open Space District Above/Below -2.3% -3.4% 60th Percentile $6,507 56,507 % Mldpeninsula Regional Open Space District Above/Below -7.4% -7.4% NOTE: All calculations exclude Mldpeninsula Regional Open Space District N/C - Non Comparator a) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- Program Specialist is a general classification that may be assigned to develop and coordinate volunteer program. 2- When assigned as Volunteer Coordinator, Supervising Naturalist receives 6% differential; this differential is reflected in top monthly salary. 3- Volunteer Services Program Manager Is not in the Regional Parks and Open Space District. 4- Program Manager I is a general classification; working title is Volunteer Services Manager. 5- Volunteer Coordinator has less program development and management responsibilities, thus It is not a good match. Page 31a of 32 MROSD.Appendix Ila.Top Monthly Salary Spreadsheets.FINAL.xIs MIN MO MIN IIIIII NMI MIN IIIIII IMO AIM In 11•111 NMI INN MIMI MI 1111111 MINI Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 VOLUNTEER PROGRAM MANGER Agency MROSD C of Boulder City of Mountain View City of Palo ty Alto City of Walnut Creek County of Boulder County of Marin County of San Mateo County of Santa Clara EBRPD MRCA RCRP & OSD SCAP & OSD Class Title Top Monthly Salary Employee Retirement PERS Enhanced PERS Formula EPMC EPMC Final Comp 12 Month Highest Salary Social Security Other Insurance Cafeteria' Health Dental Vision EAP Life LTD STD/SDI Other Leave Vacation Holidays Administrative Auto Allowance Uniform Allowance Deferred Compensation Other Benefit Cost Volunteer Program Manager 56,058 $363 5230 573 $1,299 5113 511 54 522 5350 5256 5221 52,943 Coordinator of Volunteer Svcs 56,077 5231 51,305 5114 52 55 5397 5327 1 $2,381 Volunteer Coordinator 55,949 5446 5430 576 52,035 5201 514 58 581 522 5416 5318 5245 54,272 N/C N/C Program Specialist 55,455 5286 515 565 51,228 5120 513 52 511 S19 5483 5252 52,494 NIC N/C Volunteer Prog Coordinator 58,450 5282 51,017 55 5372 5347 5496 52,500 Program Coordinator II 56,815 $423 51,646 574 515 52 29 513 5417 5315 52,913 Program Manager I 57,613 5533 $289 537 591 5472 51,710 5117 510 57 5732 5351 54,351 Supervising Naturalist 55,933 5415 5225 5368 51,856 5186 $3 517 526 5342 5308 5119 53,865 N/C N/C Volunteer Svcs Program Mgr 55,434 5435 $492 535 585 5552 5751 53 59 539 5711 5251 5108 $3,450 N/C N/C Total Monthly Comp. _ 59,001 58,458 $10,221 NIC 57,949 N!C 58,950 59,729 511,964 59,798 N!C 58,884 N/C Note: Total MontHy Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (Includes medical, dental, vision, life, and LTD premiums). Page 31b of 32 MROSD.Appendix llb.Benefts Spreadsheets FINAL.xls M I INS IIIIIII M I IIIIII NM MI I M M NM M M Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 VOLUNTEER PROGRAM MANAGER Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 County of Santa Clara Parks Volunteer Coordinator $11,964 6/16/2008 Unknown Unknown 2 City of Mountain View Volunteer Coordinator $10,221 7/1/2009 Unknown Unknown 3 East Bay Regional Park District Supervising Naturalist $9,798 3/27/2010 Unknown Unknown 4 County of San Mateo Program Coordinator II $9,729 11/1/2009 Unknown Unknown 5 Midpeninsula Regional Open Space District Volunteer Program Manager $9,001 4/1/2010 6 County of Marin Volunteer Program Coordinator $8,950 7/1/2009 Unknown Unknown 7 Riverside County Regional Park & Open Space District Volunteer Services Program Manager $8,884 8/14/2008 Unknown Unknown 8 City of Boulder Coordinator of Volunteer Services $8,458 1/1/2010 1/1/2012 Unknown 9 City of Walnut Creek Program Specialist $7,949 7/1/2009 Unknown Unknown City of Palo Alto N/C County of Boulder N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $9,494 % Midpeninsula Regional Open Space District Above/Below -5.5% Median of Comparators $9,339 % Midpeninsula Regional Open Space District AbovelBelow -3.8% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 31c of 32 MROSD.Appendix IIc.Total Monthly Comp Spreadsheets FINAL.xIs NMI 111111 NE 11111 NMI lila 11111 an 111111 1111111 NMI MO 11111 NMI 111111 11111 Appendix Ila Midpeninsula Regional Open Space District Top Monthly Salary Data December 2010 WEBSITE ADMINISTRATOR Top Cost of Adjusted Next Next Monthly Labor % Top Monthly Effective Salary Percentage Rank Comparator Agency Class Title Salary Adjustment Salary Date Increase Increase 1 County of San Mateo Information Technology Analyst 2 $8,213 $8,213 11/1/2009 Unknown Unknown 2 City of Boulder Senior PC Specialist (Webmaster) $6,979 15.3% $8,047 1/1/2010 1/1/2012 Unknown 3 City of Mountain View ` Information Technology Analyst II' $7,616 $7,616 7/1/2009 Unknown Unknown 4 County of Boulder Web Administrator $6,602 15.3% $7,612 1/1/2011 Unknown Unknown 5 County of Marina Systems Support Analyst II $7,416 $7,416 7/1/2009 Unknown Unknown 6 Riverside County Regional Park & Open Space District IT Web Developer II 4 $5,674 13.2% $6,423 9/5/2008 Unknown Unknown 7 Midpeninsula Regional Open Space District Website Administrator $6,368 S6,368 4/112010 8 East Bay Regional Park District ° Website Designer' $5,631 $5,631 3/27/2010 Unknown Unknown City of Palo Alto N/C City of Walnut Creek N/C County of Santa Clara N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $6,876 $7,280 1 Midpeninsula Regional Open Space District Above/Below -8.0% -14.3% Median of Comparators $6,979 $7,612 1 Mldpeninsula Regional Open Space District Above/Below -9.6% -19.5% 60th Percentile $7,241 $7,614 1 Mldpeninsula Regional Open Space District Above/Below -13.7% -19.6% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator a) County of Marin works a 37.5 hour workweek. b) East Bay Regional Park District works a 37.5 hour workweek. c) City of Mountain View includes 7% PERS contribution in reported salaries (adjustment effective 1998). Figure shown does not include the 7% contribution and the contribution is recorded on the benefits sheet. 1- Website Designer requires combination of education and experience equivalent to Associate of Arts degree and 3 years of experience. 2- Information Technology Analyst is a general classification that may be assigned to create, update, and/or maintain intra and/or Internet websites. 3- Information Technology Analyst II is a general classification that may serve as the Citys website specialist 4- IT Web Developer II is not in the Regional Parks and Open Space District: requires completion of 30 semester or 45 quarter units from an accredited college and 2 years of experience. Page 32a of 32 MROSDAppendix Ila.Top Monthly Salary Spreadsheets.FINALxls 11111 111111 1 11111 MI 1 N 111111 I N N NM M I MI Appendix lib Midpeninsula Regional Open Space District Benefits Detail December 2010 WEBSITE ADMINISTRATOR Agency City of CI of Palo CI of Walnut City County of County of County of San County of MROSD City of Boulder Mountain View Alto Creek Boulder Marin Mateo Santa Clara EBRPD MRCA RCRP b OSD SCAP 6 OSD Class Title Website Senior PC IT N/C N/C Web Sys Support IT N/C Website N/C IT Web N/C Administrator Specialist Analyst II Administrator Analyst II Analyst Designer Developer II (Webmaster) Top Monthly Salary 86,368 $8,047 87,616 87,612 $7,416 $8,213 $5,631 86,423 Employee Retirement PERS $382 5570 8301 8394 8514 Enhanced PERS Formula $242 5306 5550 8214 8581 EPMC EPMC Final Comp 12 Month Highest Salary 576 898 877 Social Security 8472 5509 8349 5398 Other Insurance Cafeteria' 81,037 $635 Health 81,299 51,305 52,035 81,167 81,648 $1,856 Dental $113 $114 5201 592 374 8186 Vision 811 $14 315 EAP $4 52 88 $6 $5 $2 83 53 Life 823 85 878 $136 $9 516 $5 LTD 829 818 813 324 $46 STDISDI $2 Other Leave Vacation 8367 8526 $533 8527 8428 5503 5325 8371 Holidays 8269 8433 8407 8410 8428 8379 5292 8296 Administrative 8233 $313 Auto Allowance Uniform Allowance Deferred Compensation 8113 Other Benefit Cost 83,020 82,691 $4,837 NIC NIC $2,827 82,198 83,150 N/C 83,772 NIC $2,929 NIC Total Monthly Comp. $9,388 510,738 812,453 NIC N/C 810,439 89,614 811,363 N/C 89,404 NIC 89,352 N/C Note: Total Monthly Compensation number may vary slightly from the sum of its components due to cell formulas & rounding. 1- County of Marin's Cafeteria Plan - Benefit Fringe Allowance (Includes medical, dental, vision, life, and LTD premiums). Page 32b of 32 MROSD.Appendix IIb.Benefits Spreadsheets FINAL.xls INN 1E11 NMI I= MEI =II M NM I = M NM Appendix Ilc Midpeninsula Regional Open Space District Total Monthly Compensation Data December 2010 WEBSITE ADMINISTRATOR Total Next Next Monthly Effective Salary Percentage Rank Comparator Agency Class Title Comp Date Increase Increase 1 City of Mountain View Information Technology Analyst II $12,453 7/1/2009 Unknown Unknown 2 County of San Mateo Information Technology Analyst $11,363 11/1/2009 Unknown Unknown 3 City of Boulder Senior PC Specialist (Webmaster) $10,738 1/1/2010 1/1/2012 Unknown 4 County of Boulder Web Administrator $10,439 1/1/2011 Unknown Unknown 5 County of Marin Systems Support Analyst 11 $9,614 7/1/2009 Unknown Unknown 6 East Bay Regional Park District Website Designer $9,404 3/27/2010 Unknown Unknown 7 Midpeninsula Regional Open Space District Website Administrator $9,388 4/1/2010 8 Riverside County Regional Park & Open Space District IT Web Developer 11 $9,352 9/5/2008 Unknown Unknown City of Palo Alto N/C City of Walnut Creek N/C County of Santa Clara N/C Mountains Recreation & Conservation Authority N/C Sonoma County Agricultural Preservation & Open Space District N/C Average of Comparators $10,480 % Midpeninsula Regional Open Space District Above/Below -11.6% Median of Comparators $10,439 % Midpeninsula Regional Open Space District Above/Below -11.2% NOTE: All calculations exclude Midpeninsula Regional Open Space District N/C - Non Comparator Page 32c of 32 MROSD.Appendix IIc.Totai Monthly Comp Spreadsheets FINAL.xls Appendix III Proposed Monthly Salary Plan KOFF Sc ASSOCIATES, INC. 111111 INNi - MS -ICI UN Illy 111111 111111 I - - r - r r NM III Appendix III Midpeninsula Regional Open Space District Proposed Salary Schedule January 2011 Range # Monthly Salary Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 1 $2,581 $2,646 $2,712 $2,780 $2,849 $2,921 $2,994 $3,068 $3,145 $3,224 2 $2,646 $2,712 $2,780 $2,849 $2,921 $2,994 $3,068 $3,145 $3,224 $3,304 3 $2,710 $2,778 $2,848 $2,919 $2,992 $3,067 $3,143 $3,222 $3,302 $3,385 4 $2,778 $2,848 $2,919 $2,992 $3,067 $3,143 $3,222 $3,302 $3,385 $3,470 5 $2,846 $2,917 $2,990 $3,065 $3,141 $3,220 $3,300 $3,383 $3,467 $3,554 6 $2,917 $2,990 $3,065 $3,141 $3,220 $3,300 $3,383 $3,467 $3,554 $3,643 7 $2,990 $3,065 $3,141 $3,220 $3,300 $3,383 $3,467 $3,554 $3,643 $3,734 8 $3,063 $3,139 $3,218 $3,298 $3,381 $3,465 $3,552 $3,641 $3,732 $3,825 9 $3,139 $3,218 $3,298 $3,381 $3,465 $3,552 $3,641 $3,732 $3,825 $3,921 10 $3,216 $3,296 $3,379 $3,463 $3,550 $3,639 $3,730 $3,823 $3,918 $4,016 11 $3,296 $3,379 $3,463 $3,550 $3,639 $3,730 $3,823 $3,918 $4,016 $4,117 12 $3,377 $3,461 $3,548 $3,637 $3,727 $3,821 $3,916 $4,014 $4,114 $4,217 13 $3,461 $3,548 $3,637 $3,727 $3,821 $3,916 $4,014 $4,114 $4,217 $4,323 14 $3,546 $3,634 $3,725 $3,818 $3,914 $4,012 $4,112 $4,215 $4,320 $4,428 15 $3,634 $3,725 $3,818 $3,914 $4,012 $4,112 $4,215 $4,320 $4,428 $4,539 16 $3,723 $3,816 $3,911 $4,009 $4,109 $4,212 $4,318 $4,425 $4,536 $4,649 17 $3,816 $3,911 $4,009 $4,109 $4,212 $4,318 $4,425 $4,536 $4,649 $4,766 18 $3,909 $4,007 $4,107 $4,210 $4,315 $4,423 $4,533 $4,647 $4,763 $4,882 19 $4,007 $4,107 $4,210 $4,315 $4,423 $4,533 $4,647 $4,763 $4,882 $5,004 20 $4,105 $4,207 $4,312 $4,420 $4,531 $4,644 $4,760 $4,879 $5,001 $5,126 21 $4,207 $4,312 $4,420 $4,531 $4,644 $4,760 $4,879 $5,001 $5,126 $5,254 22 $4,310 $4,418 $4,528 $4,641 $4,757 $4,876 $4,998 $5,123 $5,251 $5,382 23 $4,418 $4,528 $4,641 $4,757 $4,876 $4,998 $5,123 $5,251 $5,382 $5,517 24 $4,525 $4,638 $4,754 $4,873 $4,995 $5,120 $5,248 $5,379 $5,514 $5,651 25 $4,638 $4,754 $4,873 $4,995 $5,120 $5,248 $5,379 $5,514 $5,651 $5,793 26 $4,752 $4,870 $4,992 $5,117 $5,245 $5,376 $5,510 $5,648 $5,789 $5,934 27 $4,870 $4,992 $5,117 $5,245 $5,376 $5,510 $5,648 $5,789 $5,934 $6,082 28 $4,989 $5,114 $5,242 $5,373 $5,507 $5,645 $5,786 $5,931 $6,079 $6,231 29 $5,114 $5,242 $5,373 $5,507 $5,645 $5,786 $5,931 $6,079 $6,231 $6,387 30 $5,239 $5,370 $5,504 $5,641 $5,782 $5,927 $6,075 $6,227 $6,383 $6,542 31 $5,370 $5,504 $5,641 $5,782 $5,927 $6,075 $6,227 $6,383 $6,542 $6,706 32 $5,501 $5,638 $5,779 $5,923 $6,072 $6,223 $6,379 $6,538 $6,702 $6,869 Page 1 of 2 Proposed Salary Schedule M N I• N - - Me - -- all - MI i BM MB- MN MINI Appendix III Midpeninsula Regional Open Space District Proposed Salary Schedule January 2011 Range # Monthly Salary Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 _ 33 $5,638 $5,779 $5,923 $6,072 $6,223 @ $6,379 $6,538 $6,702 $6,869 $7,041 34 $5,776 $5,920 $6,068 $6,220 $6,375 $6,535 $6,698 $6,865 - $7,037 $7,213 35 $5,920 $6,068 $6,220 $6,375 $6,535 $6,698 $6,865 $7,037 $7,213 $7,393 36 $6,064 $6,216 $6,371 $6,531 $6,694 $6,861 $7,033 $7,209 $7,389 $7,574 37 $6,216 $6,371 $6,531 $6,694 $6,861 $7,033 $7,209 $7,389 $7,574 $7,763 38 $6,368 $6,527 $6,690 $6,857 $7,029 $7,204 $7,384 $7,569 $7,758 $7,952 39 $6,527 $6,690 $6,857 $7,029 $7,204 $7,384 $7,569 $7,758 $7,952 $8,151 40 $6,686 $6,853 $7,024 $7,200 $7,380 $7,565 $7,754 $7,947 $8,146 $8,350 41 $6,853 $7,024 $7,200 $7,380 $7,565 $7,754 $7,947 $8,146 $8,350 $8,559 42 $7,020 $7,196 $7,376 $7,560 $7,749 $7,943 $8,141 $8,345 $8,553 $8,767 43 $7,196 $7,376 $7,560 $7,749 $7,943 $8,141 $8,345 $8,553 $8,767 $8,986 44 $7,371 $7,556 $7,744 $7,938 $8,136 $8,340 $8,548 $8,762 $8,981 $9,206 45 $7,556 $7,744 $7,938 $8,136 $8,340 $8,548 $8,762 $8,981 $9,206 $9,436 46 $7,740 $7,933 $8,132 $8,335 $8,543 $8,757 $8,976 $9,200 $9,430 $9,666 47 $7,933 $8,132 $8,335 $8,543 $8,757 $8,976 $9,200 $9,430 $9,666 $9,908 48 $8,127 $8,330 $8,538 $8,752 $8,970 $9,195 $9,425 $9,660 $9,902 $10,149 49 $8,330 $8,538 $8,752 $8,970 $9,195 $9,425 $9,660 $9,902 $10,149 $10,403 50 $8,533 $ $8,746 $8,965 $9,189 $9,419 $9,654 $9,896 $10,143 $10,397 $10,657 51 $8,746 $8,965 $9,189 $9,419 $9,654 $9,896 $10,143 $10,397 $10,657 $10,923 52 $8,960 $9,184 $9,413 $9,649 $9,890 $10,137 $10,391 $10,650 $10,917 $11,190 53 $9,184 $9,413 $9,649 $9,890 $10,137 $10,391 $10,650 $10,917 $11,190 $11,469 54 $9,408 $9,643 $9,884 $10,131 $10,384 $10,644 $10,910 $11,183 $11,462 $11,749 55 $9,643 $9,884 $10,131 $10,384 $10,644 $10,910 $11,183 $11,462 $11,749 $12,043 56 $9,878 $10,125 $10,378 $10,638 $10,904 $11,176 $11,456 $11,742 $12,036 $12,336 57 $10,125 $10,378 $10,638 $10,904 $11,176 $11,456 $11,742 $12,036 $12,336 $12,645 58 $10,372 $10,631 $10,897 $11,170 $11,449 $11,735 $12,028 $12,329 $12,637 $12,953 59 $10,631 $10,897 $11,170 $11,449 $11,735 $12,028 $12,329 $12,637 $12,953 $13,277 60 $10,891 $11,163 $11,442 $11,728 $12,021 $12,322 $12,630 $12,946 $13,269 $13,601 61 $11,163 $11,442 $11,728 $12,021 $12,322 $12,630 $12,946 $13,269 $13,601 $13,941 62 $11,435 $11,721 $12,014 $12,314 $12,622 $12,938 $13,261 $13,593 $13,933 $14,281 63 $11,721 $12,014 $12,314 $12,622 $12,938 $13,261 $13,593 $13,933 $14,281 $14,638 64 $12,007 $12,307 $12,615 $12,930 $13,253 $13,585 $13,924 $14,273 $14,629 $14,995 65 $12,307 $12,615 $12,930 $13,253 $13,585 $13,924 $14,273 $14,629 $14,995 $15,370 Page 2 of 2 Proposed Salary Schedule 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Appendix IV Proposed Salary Range Placement KOFF & ASSOCIATES, INC. MI M r I® M r- M M-- - r r r- -- Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations January 2011 Class Title Current Maximum Monthly Salary Market Placement Proposed Salary Range Max m Monthly Salary Percent Difference Rationale Administrative Services Manager 510,177 311,209 52 $11,190 9.95% Market and range placement. Operations Manager 510,177 511,305 52 $11,190 9.95% Market and range placement. Planning Manager 510,177 511,696 52 $11,190 9.95% Market and range placement and internal alignment: anchor to Administrative Services Manager and Operations Manager. Assistant General Counsel II 59,491 510,588 50 310,657 12.28% Market and range placement. Public Affairs Manager 510,177 59,125 48 510,149 -0.27% Market and range placement and internal alignment: anchor to Real Property Manager. Real Property Manager 510,177 510,059 48 510,149 -0.27% Market and range placement. Assistant General Counsel I Proposed N/A 46 39,666 Proposed Internal alignment: 10% below Assistant General Counsel II. Controller $6,833 59,303 N/A 39,303 36.13% Market placement; Board appointed classification. Area Superintendent 58,590 59,249 44 59,206 7.17% Market and range placement Human Resources Supervisor 57,697 59,259 44 59,206 19.60% Market and range placement. Senior Planner $8,172 WA 43 58,986 9.96% Internal alignment: 10% above Planner II. Senior Resource Management Specialist 58,172 N/A 43 58,986 9.96% Internal alignment: 25% above Resource Management Specialist II. District Clerk 58,850 58,528 41 58,559 -3.29% Market and range placement. GIS Administrator 37,396 38,255 40 38,350 12.90% Market and range placement. Planner 11 57,396 58,110 39 58,151 10.21% Market and range placement. Senior Management Analyst 38,850 N/A 39 $8,151 -7.90% Internal alignment: 15% above Management Analyst. Information Technology Specialist 56,058 57,572 36 57,574 25.02% Market and range placement. Training and Safety Specialist 55,880 57,497 38 37,574 28.80% Market and range placement. Website Administrator 56,368 57,612 36 37,574 18.93% Market and range placement. Maintenance, Construction, and Resource Supervisor 36,694 37,356 35 $7,393 10.45% Market and range placement. Real Property Specialist $7,396 57,345 35 37,393 -0.04% Market and range placement. Supervising Ranger $6,694 57,356 35 57,393 10.45% Market and range placement. Management Analyst 57,697 56,958 33 57,041 -8.52% Market and range placement. Page 1 of 4 7/1/2011 Proposed Salary Max r is MN MN NM N- I n r r- r r- w N Inn Ns Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations January 2011 Class Title Current Maximum Monthly Salary Market Placement Proposed Salary Range Proposed Maximum Monthly Salary Percent Difference Rationale Media Communications Specialist $6,368 $6,995 33 $7,041 10.57% Market and range placement. Public Affairs Specialist $6,368 $6,995 33 $7,041 10.57% Market and range placement. Resource Management Specialist II $7,396 $6,995 33 $7,041 -4.80% Market and range placement. Support Services Supervisor $7,396 Insufficient Data 33 $7,041 -4.80% Internal alignment: 5% below Maintenance, Construction, and Resource Supervisor and Supervising Ranger. Human Resources Analyst Proposed N/A 31 $6,706 Proposed Internal alignment: 32.5% below Human Resources Supervisor. Accountant $6,242 $6,636 31 $6,706 7.43% Market and range placement. Docent Program Manager $6,058 $6,673 31 $6,706 10.69% Market and range placement. Planner I $6,368 N/A 31 $6,706 5.31% Internal alignment: 20% below Planner II and 20% above Planning Technician. Resource Management Specialist I $6,368 N/A 29 $6,387 0.29% Internal alignment: 10% below Resource Management Specialist II. Volunteer Program Manager $6,058 $6,264 28 $6231 2.85% Market and range placement. Public Affairs Program Coordinator $5,538 N/A 25 $5,793 4.60% Internal alignment: 20% below Public Affairs Specialist. Ranger $5,764 $5,776 25 $5,793 0.50% Market and range placement. Senior Administrative Assistant $5,880 N/A 24 $5,651 -3.89% Internal alignment: 10% above Administrative Assistant. Equipment Mechanic/Operator $6,242 $5,582 23 $5,517 -11.62% Market and range placement. Planning Technician $5,764 $5,507 23 $5,517 -4.29% Market and range placement. Lead Open Space Technician $5,706 N/A 23 $5,517 -3.31% Internal alignment: 10% above Open Space Technician. Human Resources Technician $5,880 $5,391 22 $5,382 -8.46% Market and range placement. Administrative Assistant $5,268 $5,087 20 $5,126 -2.69% Market and range placement. Farm Maintenance Worker $5,164 N/A 19 $5,004 -3.10% Intemal alignment: anchor to Open Space Technician. Open Space Technician $5,164 $5,057 19 $5,004 -3.10% Market and range placement. Accounting Technician $5,268 $4,777 17 $4,766 -9.53% Market and range placement. Seasonal Open Space Technician $3,643 N/A 3 $3,385 -7.08% Internal alignment: 40% below Open Space Technician. Legend for columns: Column 1 - New classification title proposed by consultant. Column 2 - MROSD's current monthly maximum salaries. Column 3 - Market placement shows the market median dollar values derived from the market survey results. Column 4 - Salary range number of the consultants newly proposed salary range schedule. Column 5 - Monthly maximum salary of the consultants newly proposed salary ranges. Column 6 - This percentage expresses the difference between the MROSD's current salaries and the consultants proposed salaries. Column 7 - The rationale expresses how the consultant arrived at each proposed maximum monthly salary recommendation (i.e., the proposed range placement within the newly proposed salary range schedule). Page 2 of 4 7/1/2011 Proposed Salary Max r— — an r NM— I-- NMI MN r r r a — Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations January 2011 Clan Title Current Maximum Monthly Salary roposed Proposed p..ne Placement Salary RU ' M Meer ymum Salary Dlflerarrp Ratlonais Administrative Services Manager 310,177 311209 52 511.190 9.95% Market and range placement. Human Resources Supervisor 37,697 59,259 44 39,200 19.80% Market and range placement District Clerk 38,850 $8,528 41 58,559 3.29% Market end range placement Information Technology Specialist 56,058 57,572 36 57,574 25.02% Market and range placement Training end Safety Specialist 35.880 S7,497 36 57,574 28.80% Market and range placement Human Resources Analyst Proposed N/A 31 56,708 Propoesd Internal abgnmant 32.5% below Human Resources Supervisor. Accountant 58,242 58,638 31 36,706 7.43% Madwt and range placement. Human Resources Technicien 55,880 55,391 22 55,382 -8.46% Market and range placement. Accounting Technician 55,268 54,777 17 $4,788 -9.53% Market and range placement. Assistant General Counsel II 59,491 510,588 50 510.857 12.28% Market and range placement. Assistant General Counsel I Proposed N/A 46 59,688 Proposed Internal alignment: 10% below Assistant General Counsel II. Operations Manager 510,177 511,305 52 511,190 9.95% Market and range placement. Area Superintendent 58,590 59249 44 59,206 7,17% Market and range placement. Senior Resource Management Specialist 58,172 N/A 43 58,986 9.90% Internal alignment: 25% above Resource Management Specialist 11. Maintenance, Construction, and Resource Supervisor 56,694 57,356 57,393 10.45% Market and range placement. Supervising Ranger 56,694 57,356 35 57,393 10.45% Market end range placement Resource Management Specialist II 57,398 58.995 33 57,041 4.80% Market and range placement. S7,396 Insufficient Data 33 57,041 4.80% Internal alignment: 5% below Maintenance, Construction, and Resource Supervisor and Suoervlaln° Renner. Support Services Supervisor Resource Management Specialist I 56,368 N/A 29 36,387 0.29% Internal alignment. 10% below Resource Management Specialist II. Ranger $5,764 35,778 25 35,793 0.50% Market and range placement. Equipment Mechanic/Operator 56242 55,582 23 55,517 • -11.62% Market end range placement teed Open Space Technician 55,708 N/A 23 35,517 3.31% Internal alignment 10% above Open Space Technician. Fenn Maintenance Worker 35,164 N/A 19 35.004 3.10% Internal alignment anchor to Open Space Technician. Open Space Technician 55,184 55.057 19 55.004 3.10% Market end range placement Seasonal Open Space Technician 53.843 N/A 3 53.385 -7.08% Internal alignment 40% below Open Space Technician. Page 3 of 4 7/1/2011 Department ■I - I UM U- -- I-- NE r- r M S 111111 111111 Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations January 2011 Class Title Current Maximum Monthly Salary Market Proposed Proposed Percent Placement Salary Range Maximum Diffaronce Rationale Monthly Salary Planning Manager Senior Planner $10,177 $8,172 $11,696 N/A 52 511,190 9.95% Market and range placement and internal alignment: anchor to Administrative Services Manager and Operations Manager, 43 $8,986 9.97% Intemal alignment 10% above Planner II. GIS Administrator $7,396 $8,255 40 58,350 12.90% Market and range placement. Planner II 57,396 $8,110 39 $8,151 10.21% Market and range placement. 56,368 N/A 31 $6,706 5.31% Internal alignment: 20% below Planner II and 20% above Planning Technician. Planning Technician $5,764 55,507 23 55,517 -4.29% Market and range placement. Real Property Manager 910,177 310,059 48 $10,149 -0.2756 Market and range placement. Real Property Specialist $7,396 57,345 35 67,393 -0.04% Market and range placement. Public Affairs Manager Website Administrator Market and range placement and internal alignment anchor to Real Property 510,177 $9,125 48 510,149 -0.27% Manager. $6,368 57,612 36 $7,574 18.93% Market and range placement. Media Communications Specialist 36,368 $6,995 33 $7,041 10.57% Market and range placement. Public Affairs Specialist $6,368 $6,995 33 $7,041 10.57% Market and range placement. Docent Program Manager $6,058 56,873 31 $6,706 10.69% Market and range placement. Volunteer Program Manager $6,058 $6,264 28 $6,231 2.85% Market and range placement Public Affairs Program Coordinator 55,538 N/A 25 $5,793 4.60% Internal alignment: 20% below Public Affairs Specialist Senior Management Analyst 98,850 N/A 39 $8,151 -7.90% Internal alignment: 15% above Management Analyst. Management Analyst 57,697 $6,958 33 $7,041 -8.52% Market and range placement. Senior Administrative Assistant $5,880 N/A 24 55,651 3.89% Internal alignment: 10% above Administrative Assistant Administrative Assistant $5,268 $5,087 20 $5,126 -2.69% Market and range placement. Legend for columns: Column 1 - New classification title proposed by consultant. Column 2 - MROSD's current monthly maximum salaries. Column 3 - Market placement shows the market median dollar values derived from the market survey results. Column 4 - Salary range number of the consultant's newly proposed salary range schedule. Column 5 - Monthly maximum salary of the consultants newly proposed salary ranges. Column 6 - This percentage expresses the difference between the MROSD's current salaries and the consultants proposed salaries. Column 7 - The rationale expresses how the consultant arrived at each proposed maximum monthly salary recommendation (i.e., the proposed range placement within the newly proposed salary range schedule). Page 4 of 4 7/1 /2011 Department Appendix V Additional Benefits KOFF & ASSOCIATES, INC. Al111111 — — — S S it — — I — r — BM e 111111 Midpeninsula Regional Open Space District Additional Benefits December 2010 9� 2etiree Health Bane its Midpeninsula Regional Open Space District EE who retires from District and who begins receiving CaIPERS retirement benefits within 120 days of separation from District employment will be eligible to continue his/her CaIPERS medical plan coverage during retirement; District currently contributes $350 per month toward cost of such EE's retiree medical plan premium. City of Boulder EE paid. City of Mountain View EE must have PERS retirement w/City to be eligible. SEIU: Vesting - EE hired prior to 9/1/89 must have 5 yrs cont service w/City, EE hired on/after 9/1/89 must have 15 yrs service w/City, eff 8/1/03, vesting period waived for EE wMork-related disability retirement; Maint EE hired prior to 7/1/07, City pays 100% of EE only premium; Clerical: EE hired prior to 7/1/07, City pays 100% of HMO & 85% of non HMO EE only coverage; EE hired on/after 7/1/07, City pays max 85% of HMO EE only coverage; EE hired on/after 7/1/10, participate in defined contrib benefit program (DBP) or defined contrib program (RHS); DBP - EE hired after 7/1/10, City pays max 85% of HMO single coverage if 15 cont yrs & retire w/City; RHS - City contributes: 0-5 yrs = $212.24, 6-10 yrs = $265.30, 10+ yrs = $318.36, 100% vested at 5 yrs. All Other EE: Vesting - EE retiring on/after 1/1/97 pay % single coverage: 50% 5<10 yrs service, 35% 10<15 yrs, & 15% >15 yrs; eff 8/1/03, vesting period waived for EE w/work-related disability retirement; EE hired on/after 7/1/07 DBP or RHS; DBP - EE hired after 7/1/07, City pay max 85% HMO single coverage if EE worked 15 continuous yrs & retire w/City; RHS - City contributes same as above. EAGLES, Unrep Conf/IT, & Unrep DH & Council Appointees: additional RHS contrib based on various accrued leave balances. City of Palo Alto Employees who retire directly from the City are eligible for retiree health benefits if they retire on or after age 50 with 5 years of service and are receiving a monthly pension from CaIPERS. For management, confidential, and professional employees hired on/after 1/1/04, and SEIU employees hired on/after 1/1/05, City pays for 50% of the above -described benefits after 10 years of service, and Citys portion increases by 5% for each additional year of service up to 20 years; for management, confidential, and professional members who retire on/after 1/1/06, and for SEIU employees who retire on/after 1/1/07, maximum premium amount City will pay toward health insurance will be equal to second highest GOERS Bay Area Basic plan premium (currently the Blue Shield HMO premium). City of Walnut Creek Retirement Health Savings Plan: EE with 15 cumulative yrs of regular, full-time service through 25th year of service, contributions are remitted in arrears for each complete month of an EE's active service; 100% immediate vesting; General - City contributes $75 per month and Confidential, Professional, and General Management- City contributes $125 per month. County of Boulder None County of Marin If membership date prior to 10/1/87, County contributes 100% of medical and dental premiums for retiree (dependent coverage available & paid by retiree); if membership date from 10/1/87 to 9/30/93, County pays maximum $2,275 per year to offset portion of cost of retiree's medical, dental, and basic Medicare Part B premium (dependent coverage paid by retiree); if membership date from 10/1/93 to 12/31/07, County pays up to the allocation factor x years of service (maximum of 20) per year to offset portion of cost of retiree's medical, dental, and Medicare Part B premium (dependent coverage paid by retiree; allocation factor is $ amount determined annually by Count; factor for 2010 = $442.65 per year of credited service); if membership date from 1 /1/08 to present, with 5 years continuity in same plan, County pays $150 per year of service (maximum 20 yrs) annually to offset cost of retiree's medical, dental, and Medicare Part B premium (dependent coverage paid by retiree). If retiree has 20+ yrs of County service and coverage was in force for 5 yrs prior to retirement, County will pay premiums for fife insurance as follows: basic life insurance ($10,000) plus supplemental life insurance with declining face amount for 8 yrs or double supplemental insurance with declining face amount for 8 yrs. Page 1 of 10 Retiree Health Benefits r NM MN NM NM MI I 111111 1 S 1111111 111111 11111 1 11111111 NM MN Midpeninsula Regional Open Space District Additional Benefits December 2010 County of San Mateo AFSCME, SEIU: County pays $440 toward monthly premium for one retiree plan (either health/dental) for every 8 hrs of unused sick leave; annual inflation factor for those who retire with at least 15 yrs of service; 8 -hr sick leave conversion reduced to 6 hrs if more than 20 yrs service; EE credited with additional sick leave hrs based on yrs service; EE separating from County service without retirement are not eligible for this benefit. DA, Confidential, Management EE hired before 4/1/08, County pays full cost of one month's health, dental, and vision premium for EE and eligible dependents for each 8 hrs of unused sick leave (EE separating from County service without retirement are not eligible for this benefit); EE hired on/after 4/1/08, County pays $700 toward monthly premium for health plan for every 8 hrs of unused sick leave, 100% paid dental and vision premiums for every 8 hrs unused sick leave (EE separating from County service without retirement are not eligible for this benefit), County also pays $100 per month to post -employment health reimbursement account to pay for eligible medical expenses upon termination/retirement. County of Santa Clara Eligibility: If hired prior to 8/12/96, 50 yrs of age and 5 yrs service; if hired between 8/12/96 and 6/18/06, 50 yrs of age and 8 yrs service; or if hired on/after 6/19/06, 50 yrs age and 10 yrs service; must retire from PERS and County on same date. County provides premium payment equivalent to 100% of Kaiser & VHP in service area rate for retiree only. Retirees over age 65 must enroll in Medicare part A & B. East Bay Regional Park District AFSCME: Retiree age 55 up to 65 with 10+yrs service, District contributes $100 per month and with 20+yrs service, District contributes $200 per month; retiree and spouse/domestic partner can continue on ER plan at retiree's expense; reimbursement available if EE retires at age 55 or older; age 65 and over, District pays cost of AARP Medical Supplemental Reimbursement Option (EE only = $183.13 per month and EE+1 = $366.26 per month); retiree pays for dental coverage at ER rate. MGMT: If hired/promoted as Manager or Confidential EE on/after 1/1/03, retiree receives $250 per month after 10 yrs service and $300 per month with 20 yrs service and AGM receives $300 per month after 10 yrs service and $350 per month with 20 yrs service; if hired/promoted as Manager or confidential EE prior to 1/1/03, retiree and spouse will receive District paid medical benefits to age 65 (AGM, District pays full premium for Kaiser or altemative plan for retiree and dependents under 65) (at age 65, District reimburses EE for cost of Medicare Part B and pays HARP Supplemental Medical coverage for retiree & spouse); retiree may continue dental coverage by paying ER rate directly to District. POA: ER pays Public Employees' Medical and Hospital Care Act (PEMHCA) annual minimum (current cost = $100 per month). Mountains Recreation & Conservation Authority None Riverside County Regional Park & Open Space District General Parks Unit; Park Supervisory; Professional; Trades, Labor, & Craft; Inspections & Technical; Supervisory: County contributes $25 per month for health insurance through County. Parks Management, Unrepresented Management Attomeys, Management, Confidential, Unrepresented Management: EE on/after 11/1/05, County contributes $256 per month for health insurance through County. Sonoma County Agricultural Preservation & Open Space District All: EE hired before 1/1/09, retiree must have completed at least 10 yrs consecutive regular full-time paid County employment, contributing member of SCERA for same time period, and retire directly from County; County shall contribute same amount as contributed toward active unrepresented administrative management EE (BU 0050). EE hired on/after 1/1/09, County shall contribute to defined contribution retiree medical benefit plan for each eligible EE in form of deposit to Health Reimbursement Arrangement (HRA) account; EE must have been contributing member of SCERA and completed 2 full years of consecutive regular service in pay status; initial contribution shall be first pay date following completion of eligibility requirements, lump sum contribution of $2,400; County shall contribute $0.58 per pay status hour for each eligible EE (—$100 per month). Unrepresented, Unrep Confidential, Administrative Management, and Department Head: In addition to above, effective 6/1/09, County shall contribute additional monthly $ amounts based on Medicare Status and number of dependents, if any, decreasing each year until obsolete effective 6/1/13; County will also reimburse retiree's Medicare Part B premium up to $96.40 per month (in addition to County's contribution for retiree's medical plan premium as described above); effective 12/10/02, appointed/elected Dept Head with at least 10 yrs service, ( State of Califomia State currently pays: retiree only = $542 per month, retiree+1= $1,030 per month, and family = $1,326 per month. Page 2 of 10 Retiree Health Benefits NM I S- r MN NM N - N M N! SINS M - I- Midpeninsula Regional Open Space District Additional Benefits December 2010 Apency f du an,nMf: r rt \`�`s. \E Z` Gn4 dfaod'Ca lutPay SdI Dltfanaaaliay Midpeainsula Regional Open Space District District Open Space Technician (OST) who possess or acquire valid Class A or B license with tanker endorsement and who are wihOng to use it as directed by Dibict receive 1%differential in pay; Lead OST who have valid Class A license and willing to use It as directed by receive 1% differential in pay. GIS Analyst, Associate Planner, Resource Management Speda0st, Senior Planner, and Senior Resource Management Specialist will receive 4% stipend for Master's degree in a related Reid. Planning Manager wig receive an additional 4% stipend for Landscape Architecture license used for Dlstict business. Represented: EE not residing In District housing called back to work from hislher residence outside of regular work hours will receive minimum of 3 hours of call-back time paid at time and 'A; EE residing in District housing called back to work from Mather residence outside of regular work hours will receive minimum of 1 hour callback time paid at time and '4. Court Appearance and Court Standby: EE required to appear In court outside of regular work hours will receive minimum 2 hours callback time pald at time and %; and EE placed by court on standby outside of regular work hours may choose to report to work or remain available to court away from work and EE who report to work will receive minimum of 2 hours standby time pald at time and 'A, provide court appearance does not overlap with scheduled shift and EE who chooses to remain available to court away from work receive compensation of'4 of hourty rate of pay for minimum of 2 hours, provided court standby does not overlap with hlslher scheduled shift or any other on -duty work trite. Represented: EE shall receive night shift differential of $3.00 per hour for each hour actually worked between 7:00 pm and 6:00 am on any shift; dollar diferentel shall apply to 0T hours the same as straight time hours; EE receive differential of 040 per workday for each split shift actually worked. City of Boulder None BMEA: EE called back to work prior to start of regular, scheduled shift and works minimum 6 hours should have 8 uncompensated rest hours between time leaves work and time scheduled to begin regular shift if EE reports to work prior to start of start of regular shift and works 6+ hours but unable to rest for 8 hours prior to start of regular shift EE will, have option of working or not working regular scheduled shift all such hours worked prior to start of EE's regular shift shall be paid at time and one-half of EE's regular rate of pay, providing EE worked preceding scheduled shift or was excused from work by supervisor. BMEA EE who works hours between 8:00 pm and 6:00 am will receive additional 50.50 per hour for hours waked. City of Mountain View SEIU: 035 per month for one certification above rrirdrnum class specification requirements: 070 per month for two certification keels above minimum class specification requirements. SEIU: Stand-by and call-back pay are based on assignment to specific programs (i.e. water, wastewater, utility systems, ands posklosuredand0ll). Stand-by is when EE Is ready to respond immediately to can for service, readily available at ale hours by telephone or other agreed -upon comrnunica5on equipment and refrains from activities that night impair EE's assigned duties upon call. Effective 711196, EE assigned to stand-by shall be compensated 545 per week (Monday -Friday) for 16 off -duty hours, a 075 per weekend a holiday for 24 hours of duty each day. Call-back work is when an EE, who following completion of the work d a work week and ay departure from EE's wok site, is unexpectedly ordered to report back to duty to perform necessary work; EE shall receive minimum of 2 hours compensation at time and one -hat. EE caned back who are receiving stand-by pay will receive minimum of 3 hours compensation at time and one-half. None City of Palo Alto City SEIU: City pays for special registration andlor certification fees to specific certilcalonsllicenses (such as Forklift Operator certification and OkAV licensing fees). SEIU: EE performing standby duty shag be compensated at daily rates estabished as follows: M -F, 4:30 pm — 8:00 am = 050 per day and Sat Sun, and Hoidays = 073 per day, EE not otherwise excluded from receiving OT pay that are called out to work be compensated at least 2 hours pay from time of to each occurrence at aprounless r ate OT rate (2 - hour minimarm does not apply b EE called out to work while caning pay for being 0n standby status unless called out b perform billable customer convenience work in which case 2 -hour minimum will apply. MCP: EE ekgible for OT may be entitled to standby pay as follows: M -F = 640 per day and Sat Sun, and Holidays = 058 per day. SEIU: aformeMight-shift = ween$1.44 per hour shat be paid b EE for work performed behveen 6:00 pm and 6:00 amt minimum d 2 hours must be waked between 6:00 pm and 8:00 am qualify for premium. MCP. NrgM shift diftererroa shall be pad at rate of 5% b EE regularly assigned b shift work be 6:00 pm and 8:00 an, at EE tempaarty assigned to work hill shift between 6:00 pm and 8:00 am. City a Wanut Creek (Dona When EE is called out for overtime work, minimum payment for each such call out shad be 3 hours pay at straight time rate a time and one-half for hours actualy worked, whichever is greater. None Page 3 of 10 Pay Differentials MIN U NI MI M 1 111111 1 I INN 1111.1 IIIIII M I I NM Midpeninsula Regional Open Space District Additional Benefits December 2010 County of Boulder None None None County of Marin None 1021: My EE who has departed from work lacabon and called back is guaranteed minimum o14 hours employment at applicable rate of pay unless OT immediately precedes EE's regular shift EE required by written order of EE's department head to remain on Immediate call shat receive 2 hours pay for each 8 -hour shift the EE a on standby and not caned back to work. MCMEA Any EE who has departed from work location and called back is guaranteed minimum of 4 hours employment at appicaNe rate of pay unless OT immediately precedes EE's regular shift EE required by written order of EE's department head to remain on immediate cat shat receive 1 hour pay for each 4 -hour shift the EE is on standby and not called back to work; Administrative Response Compensation — EE required to be available by telephone a pager from 5:00 pm to 8:00 an receive 82.50 per hour effective 10/7,07. 1021: Swing shift (hours in which 4 or more fall between 5:00 pm and midnight) = 5% and graveyard shift =10% (hours in which 4 or more fall between 10:00 pm and 8:00 am). County of San Mateo None AFSCME and Sall: EE required to report back to work during off -duly hours shall be compensated fa nininrum of 3 hrs of overtime; EE shat be paid $4.40 per hour for time required to be In on -cal status; EE receiving cap back pay shall not be entitled to'oncep' pay simultaneously; A krinislra8velAccounting EE contacted at home o dscuss and/or find solutions to progremming/appications problems shall receive 0T for at work related telephone calls received after hours (min of 4 hour for each call received). Management EE shall be paid 82.00 per hour or each hour required by DH to be in on -call status (available to be reached by phone or pager and must respond within 3 minutes when called). AFSCME and SEIU: EE assigned to work shiftof 8 hrs more which starts between 200 pm and 3:00 an shat be paid or all hrs waked during such shift at 8% above EE's base pay (at least $20 above EEs base pay); spit shift defined as name dally shift which Is worked over span of more than 9 consecutive hrs, EE shall be paid $3 per each split shift worked in addition to all other compensation. County of Santa Clara None included in this study. SEIU: On -call a defined as requirement to remain available to report or duty to perform essential service when assigned; on - cal duty is in addition to and distinct from normal workweek; workers assigned to on -cal duty shag receive, in addition to regular salary, 833 for each 8 -hour shift of assigned cat duty. Park Ranger, SEIU: For each hour worked after 2:00 pm, if at least 4 hrs of assigned schedule of contiguous work hrs are worked after 5:00 pm, EE shat be paid evening differential 018265 per hour, night shift differentia of $3.30 per how shat be paid to EE fa each hour worked after 11:00 pm and prior to 7:30 am if at least 4 hrs o1 an assigned schedule of contiguous work hours are worked after 11:00 pm and before 7:30 am (SEIU oNy); worker who is peAonning service upon sprit shift shall be paid an additional 812 per day (SEIU ordy). East Bay Regional Pat District AFSCME: Contra Costa Trails and Roads and Trats Pak Craft Specialists with Gass A driver's license shat receive 5% pay differential (not ekgible or comnerc0 drivers icense Incentive pay or acting driver pay described below); Park Ranger II , Pak Craft Specialist Park Supervisor, Sr Equipment Mechanic, 8 Farm Technician I who maintain commercial driver's license shall receive annual incentive pay of $800 AFSCME: Standby pay = 2 hours pay per 8 hours on standby; cat back pay = greater of 0T rate for actual on -fib time * 1 hour per year for Gass A license 8 $400 per year for Class B license; EE shop travel a 2 hours total, whichever a greater. Firefighting Pay = overtime firefighting rate wit be set at 1.5 times the equivalent of receive commercial driver acting pay at 815 per day to operate Firefighter II, Step E and paid to any District EE designated to fight fires on District property or on adjacent property when such equipment requiring ng Class NB fcense. Park Craft Specialist who obtain fire posses a threat to Distract property or EE. POA % straight time for actual hours on standby; call back pay = minimum 3 Grade I CA Water Treatment Operator certificate = 2% additional hours OT rate on regular day, minimum 4 hours 1.5 times regular rate on day oil, and receive 1 hour or travel time at 1.5 times compensation d Grade II= 5.5% additional compensation; Park Ranger regular rate. II who obtain Grade I CA Water Treatment Operator certificate = 2% additional compensation and Grade II = 3% additional compensation. Ea POST Intermediate =1 %, AA/AS degree or POST Advanced 2.5%, AAJAS degree and POST Intermediate = 3.5%, BAGS degree or ANAS and POST Advanced = 5%, BA/BS and POST Intermediate = 6%, BLABS and POST Advanced = 7.5%. AFSCME: 25% for regularly assigned hours after 7:00 pm; 2nd shill equipment maintenance receives 7.5%. POA No shift differential pay. Page 4 of 10 Pay Differentials NMI * MN M N 1 INIII1 I 111111 I MS NO M N NM Midpeninsula Regional Open Space District Additional Benefits December 2010 Agoney ` - . dueiG YandCeriSi alioaineantiveFry l CaltmdCatbCutPay - Shift Differential Pay Mountains Recreation & Conservation Authority None General EE 2 hour minimum for Subject to Call pay. Ranger Film Site Compensation = 2 x hourly rate for hours over 40 hours. Riverside County Regional Park 8 Open Space District General Park Unit and Park Supervisory. District shall designate at least 3 EE, as part of assigned duties, may be required to drive equipment that requires pass A a B license; EE hired prior to 5!7198 who maintains A or B license and designated to operate such equipment shall receive blweek hour, ry bonus calculated at rate = 50.10 per not to exceed 80 hours biweekly; Certified Pool Operator/Municipal i � Pool Operator= 50.15 per hour, Pesticide License, Certified Pest Control Applicator, Certified Playground Inspector, Grade I Wastewater certificate, Grade 1 Water Distribution certificate, and Grade 1 Wafer Treatrnent certificate = 50.25 per hour, Licensed Pest Control Advisor = 00.50 per hour. Professional: Land Surveyor or kchitecture license =10 range differentia. General Park Unit, Park Supervisory: Callback pay is minimum of 1 -hour callback; standby pay equal to 1 lour for every 8 hours on standby (select classifications only = 51.29 per hour). Professional: Callback pay Is minimum 1 -hour cad back, some classifications 3 -hour minimum; standby pay 1 hour for every 8 hours on standby, some classifications receive 52.75, 53.00, or 53.75 per hour. Trades, Labor, 8 Craft Inspections & Technical: Callback pay is minimum of 1 -hour callback; standby pay equal to 1 hour for every 8 hours on standby (select classifications only = 01.20 per hour). Non -Exempt Confidential and Management Minimum of 1 hour call back; 1 hour for every 8 hours on standby. Supervisory: Callback pay is minimum 1 -hour cad t , ba some classifications 3 -hour m n mum; standby pay is 1 hour for every 8 hours on standby. General Park Unit Park Supervisory: 3:00 pm -11:30 pm = 51.05 per hour and 11:30 pm - 7:30 am = 51.85 per hour, field operations day salt after 4:30 pm = 51.05 per hoer and after 11:30 pm = 51.85 per tour, administraminimumClass day shift alter 5:00 pm = 81.05 per hour, if over 30 minutes after completion of regular shift. Trades, Labor, 8 Craft; Inspections & Technical: 3:00 pm -11:00111:30 pm = 50.60 per hour, 11:00 pm - 7:00/7:30 am = 01.20 per hour; select classifications 3:00 pm - 11:00 pm = $0.75 per hour, 11:00 pm - 7:00 am = $1.30 per hour. Non -Exempt Confidential and Management 3:00 pm - 11:00 pm = 00.60 per hour,11:00 pm - 7:00 am = $1.20 per hour. Professional and Supervisory: 3:00 pm - 11:30 pm = 80.60 per hour, 11:00 pm -7:30 am= $1.20 per hour. Sonoma County Agricultural Preservation 8 Open District Space 5% SCLEA EE who awarded valid intermediate certificate shat receive 2.5% of EE base hourly rate and valid advanced certificate shat receive of EE base hourly rate. SE1U, Unrep, Unrep Conf, 8 Park Ranger IA1: EE called back to work when off duty entitled to min 2 hrs time, whichever is greater, 81/2 for actual time worked; deeded upon to resolve work -related pro* by telephone wlo having to retum to worksite, cane is min 1 hr 0T for all cats recelvedlmade wAn 1 hr period (if another cal required in next M, EE pad additional hr OT). Maint unit- EE called back to begin work after midnight but before 6 am of same day or 2 hrs before start of normal work shit whichever occurs first entitled to min 3 hrs a actual time worked, whichever is greater, at 1.5 rate. EE shall be compensated at 12%of'1'step of Mant Supv 1 per le for every Mon standby. Park Ranger 1/11: EE assigned to standby shall be pad 03.25 per hr on standby. SEIU, Park Ranger NI, Unrepresented, and Unrep Confidential: EE is entitled to shift differentia preen um for hours as follows: shift differentia premium pay shall be paid only for hours worked on defined shift EE assigned to work and actually works 50% or more of his/her assignment on evening shift (2:00 pm to 10:00 pm) Is edglble for evening shift premium of 5% of base salary, EE assigned to work assigned to work and actually works 50% a more of his/her assignment on evening salt (10:00 pm to 8:00 am) is eligite for night shift premium of 10% of base salary; EE assigned to and who actually work split workday shat receive shift differentia based on time at beginning of each had shift State of California Intermediate POST or ARIAS degree = 550; Advanced POST or BAA3S = $100. EE must respond by phone wan 15 minutes of call8 report to work if so required wan 1 M from initial contactor wan reasonable time frame for EE living beyond 1 M from worksite; on-cal/standby hrs w8 be accumulated during tens of pay period 8 compensated at rate of 2 M pay far each 8 -hr on-call/standby as follows (accrue up to 6 hrs pay for each 24 -hr period of on -cap: hr on-calfstandby = 0.25 hrs paid 8 increasing 0.25 hrs pad for each hr up to 2 hrs pad for 8 hours on - cadfstandby. EE who completed normal work sat when ordered back to work shad be treaded min 4 hrs work time provided cal back to work is w/o notified prior to completion of work shit or notification pr or toconpkoon of work shift & work begins 2.6:00 alter completion of work shift EE called back under these conditions win 4 hrs beginning previous/additional cad received while working on earlier cal back, EE shat not receive add 4 hrs credit for new can back but paid actual hours worked; EE called back win 4 hrs beginning next sat call back credit received to hours remaining before beginning next shit EE who regularly work shills where 4 or more hours of regularly scheduled work shill fads between 6:00 pm and am shat race ve $0.50 per hour right sh ft pay differentia. Page 5of10 Pay Differentials P ON M P IIIIII — M i» IIIIIIII NM M M M IIIIIII P1111 N — Midpeninsula Regional Open Space District Additional Benefits December 2010 aryl Agen \i`[.. \\7.x` ,���. ,� ,"a S�% � f� 'y�� TaF 2 �� \. .•1`ce, Midpeninsula Regional Open Space District Represented: Medical, dental, and basic life insurance benefits for regular part-time (one-half time or greater) EE shall be provided on a prorated basis. City of Boulder Benefits and leave accruals prorated according to the following schedule: 20-39.9 hours per pay period = 0.25, 40-59.9 hours = 0.5, 60-79.9 hours = 0.75. EE's working less than'/: time not eligible for insurance benefits toward which City contributes (medical, dental, and LTD). City of Mountain View Hourly EE defined as seasonal or temporary EE who work for a specified period of time (averaging less than 20 hours per week annually) are not eligible to receive benefits. Hourly EE are hired to perform seasonal work, provide vacation and sick leave relief, and to complete short-term projects or special assignments. City of Palo Alto City medical premium contributions will be prorated for P/T EE based on number of hours per week worked. City of Walnut Creek At EE receive prorated general leave & holiday pay. Gen: eff until 9/17/09 (med coverage eff through 10131/09), authorized P/T EE works 20+ hrs per week, City contribute amount = %: Kaiser Traditional Plan single rate; eff 9/18/09 (med coverage eff 11/1/09), City shall contribute amount = % Kaiser Traditional Plan single rate w/EE cost -sharing =1 % gross eamings. Conf: eff until 8/20/09 (med coverage eff through 9/30/09), authorized P/T EE works 20+ hours per week, City contribute amount ='/: Kaiser Traditional Plan single rate; eff 8/21/09 (med coverage eff 10/1/09), City contribute amount = 47.5% Kaiser Traditional Plan single rate w/EE cost -sharing. Prof: eff until 8/20/09 (med coverage eff through 9/30/09), PR EE works 20+ hrs per week, City contribute amount ='% Kaiser Traditional Plan single rate; eff 8/21/09 (med coverage eff 10/1/09), City contribute amount ='/t Kaiser Traditional Plan single rate w/EE cost -sharing = 0.55% of gross eamings. Gen Mgmt: EE also receive prorated admin leave, mgmt development plan; eff until 820/09 (med coverage eff through 9/30/09), P/T EE works 20+ hrs per week, City contribute amount ='% Kaiser Traditional Plan single -party rate; eff 8/21/09 (med coverage eff 10/1/09), City contribute amount ='G Kaiser Traditional Plan single rate w/EE cost -sharing =1 % gross eamings. County of Boulder Premium amounts for part-time EE are pro -rated based on number of hours worked. Seasonal EE must work at least 45 days to be able to submit for uniform reimbursement. County of Marin 1021: Part-time, regular -hire EE who work half time or more in pay period will be provided benefit allowances on prorated basis; part-time, regular -hire EE who work less than % pay period and who were hired prior to 10/1/86 will be provided benefits allowance on prorated basis; extra hire EE are ineligible for health benefits; eligible for retirement if work 75% or more and less than 60 years old at time of hire. At Others: EE eligible for medical, dental, vision, and basic life on prorated basis; if EE works 75%+, then eligible for retirement. County of San Mateo AFSCME and SEIU Extra Help: County pays 50% of total HealthWorx premium (dental & vision benefits not covered); EE pays 7.5% of salary per pay period into 401(a) deferred compensation account and upon termination of employment funds can be rolled over into another qualified account EE who do not work on holiday but work scheduled shift immediately before and after holiday, receive 4 hrs holiday pay at straight time; also eligible for shift differential pay and on -call pay (if hard -to -fill position).Management, Attorneys: Effective 1/1/11 EE occupying permanent P/T positions who work min of 40 hrs but less than 60 hrs in biweekly pay period, County will pay'/: of hospital and medical care premiums and EE who work min of 60 hrs but less than 80 hrs in biweekly pay period, County will pay 3/4 of hospital and medical care premiums. Page 6 of 10 Part -Time Benefits 11111111 M MN NM N 11111011 M MN Ir NM — — IIIIIIIN UN N / NIS w Midpeninsula Regional Open Space District Additional Benefits December 2010 Park Ranger, SEIU: EE fifling P/T positions of/i-time or more shall receive prorated medical, dental, vision, and life contributions; EE working 20 hr or less in workweek will receive evening shift differential if at least 2 hrs of assigned schedule of contiguous hrs meet guidelines. County of Santa Clara East Bay Regional Park District Seasonal EE may be employed for period not to exceed 999 hours from July 1st through June 30th of each year. Part-time EE refers to any EE who normally works less than 35 hrs per week; regular part-time EE accrue vacation and all other benefits afforded F/T regular EE on a pro rata basis according to time such EE actually works in relations to normal workweek. Six month EE shall be entitled to benefits except for limitations (may continue medical coverage during period of October 1 through March 31 by paying full cost of such coverage through District) and shall earn salary step increases based on actual regular service. Mountains Recreation & Conservation Authority At least 20 hours, eligible for prorated leave and prorated medical insurance contributions. On -Call (temporary/seasonal) not eligible for benefits. Riverside County Regional Park & Open Space District P/T regular EE hired after 1/1/90 are eligible for flexible benefit program; 20-29 hrs per week = 50% of contribution and 30-39 hrs per week = 75% contribution. Sonoma County Agricultural Preservation & Open Space District Part-time EE is employed in a position regularly scheduled for at least 32 hours but less than 60 hours per pay period. Deferred Compensation: EE working less than 20 hrs per week and extra - help EE hired on/after 10/1/91 shall participate in deferred compensation plan in lieu of social security (currently, EE contribution 3.5% and ER contribution 4%). EE allocated to positions of 32 hours or more biweekly shall be eligible to participate in County's medical, dental, and vision plans (no life insurance) and County's contribution toward premiums shall be pro -rated based on number of pay status hours in pay period. Part-time Administrative Management and Unrepresented Confidential EE whose allocated position is 0.75 FTE or greater biweekly shall receive medical, dental, vision, and life insurance coverage same as a full-time EE. Extra -help EE shall have access to medical plan with optical coverage if EE has been employed by County for at least 11 consecutive pay periods, worked at least 440 hours, worked at least 160 hours in previous 4 pay periods, and must generally work at lest 40 hours per pay period; County contribution = $400 per month. Hourly cash allowance is prorated for part-time EE since it is based on pay status hours worked. State of California P/T or intermittent time base EE shall continue to accumulate benefits; a permanent intermittent (PI) EE will be eligible to enroll in health benefits during each calendar year if EE has been credited with 480 paid hours in PI control period (1/1-6/30 or 7/1-12/31) and shall receive 6 -month cash payment for first control period of each plan year, uniform allowance = $540 per year; recruitment & retention differential shall be on pro rata basis based on hours worked during 12 consecutive qualifying pay periods. Page 7 of 10 Part -Time Benefits MEI MI IIIIIII MIN On MI INN all 1111111 M1111 WIN =III IIIIII Midpeninsula Regional Open Space District Additional Benefits December 2010 Midpenlnsula Regional Open Space District 25%455 Unrepresented: 1% after 10 yes service (lump sum payment), and thereafter annually, and only if at top of salary range. EE pay 50% of market rent; Rangers preferred; EE expected to be on.call and respond to call. None City of Boulder Not PERS; 2.5%@55 BMEA EE accurru fated at bast 4 full years of continuous and usntempted service as of the last pay peed in 2010 a 962.50 per year for each year of service (may t hired orubefae 12/12/06). None None 0y of Mountain View 2.7%455 None No EE 1100,49 in City -wired Musing; Housing Assistance Program: Up to 9100,000 hone ban for all EE except Department Heads and City Canal Appointees, loan e tp to 91,000,000 (City Council Policy D-13) Performance Based Compensation Progrem: EE are e4gide to earn ip to 15%20% (professional and manegemenl and DH respectively) above control point; merit Increases are gtren based on a pay for performance program; performance reviews are conducted arvaally and all increases are approved by Executive Services Director or City Manager. City of Pal Alto 2.7%455; EE tired after 111110: 2%460 None There are no City -owned Musing benefits for EE. Each year CM 011 propose axrpensalbn aorystment based on recommendation received from MgmtlProt Compensation committee; adjustment will be available for mgmtprof EE who receive overall rating of 'meets' or'exceeds expectations on annual review. Biweekly salary must fall within pay grade limits of no less than 25% below control point and no more that 20% ante control pant Base salary incrmsee are earned based upon growth within position and performance, which must meet or exceed position standards, salary structure, end Qty's ability to pay. Valable Management Compensation was eliminated in P512008- 090 0000181019 measures. Ciy of Walnut Creek 2%455 None There are currently tree rangers no reside at City properties; mont ly rent for each faddy is $102, effective July 1, 2010; Tenant agrees that, as part o1 the consideration paid for the use and momently tilde premises, Tenant wi6...reem d to operational, maintenerxe, and visitor service needs in the Waned Creek Open Space which may occur outside of the Tenant's regular working ham and respond to any emergency situation occraring at a in the immolate vicinity of the Walnut Creek Often *co'. Career Deve *nenl Allowance (Admin Paley 79-5) Employees we reimbursed for expenses under the career development allowance or expenses are paid drecly by the City e.g. atendrg a conference. Please note that the Executive srpioyfes agreed tom 50% cut in their career development allowances la 2010- 11. The modfied 201011 allowances la department dream are $712.50 and $187.50 for the Assistant Director of Administrative Services. County of Boulder Not PERS After 18 years, EE receives one-time payment of 51,000. Caretakers will reside on the properly and will be provided below market rent for the hewing they occupy. Rem will be adjwsled annually and wit be in the range o175%a far market value. Notice of any increase in rent vri6 be provided at least 30 days prior to a charge in rent None County of Markin Not PERS; 2%@55 None Nara None Carry of San Mateo Not PERS; 2%@55.5 None None AFSCME: Park Ra gem assigned to Memorial Park wastewater beabnent plant who comma Grade II Wastewater certificate and who spend 50% of lime pedarmirg dales a relief 00 Des related to plate receive premium pay of one step (5.74%) in addtion to other compensation; Park Ragas and Equipment Mechanic/Operator assigned to perfom maintenance work at Parks Division maintenance Mt at Coyote Pant shall receive premium pay of 10% of base salary in edition to all otter corrpensalion; Planner 061911 performing ages of Design Review Officer, Zoning Hearing Officer, Assistant Section Supervisor, or duly of equivalent responsibility, shall receive 10% premium pay.Management Management Analyst assigned to County Manages office may receive 5.7% d8erenlia. IT Manager may receive dtaential o15.7%. Canty of Santa Clara Non -Safety: 2.5%@55; Safety: 3%@50 None included in this study. None Pan Ranger: Field Training Differential = 5% per Now. SEIU: Stenography dgerentiel = 5% N raking end transvxhhng donation is -10%a job, posi5on is only one in once available to take dclation, or position acts as back-up in situation where there are several persons to done (0400. Specialist series and Administrative Assistant); Pesticide recommendation dterentd a one salary range higher than regular position's class (-5%) when tinned to write pesticide rrecommendatam for Parks & Recreation dominant Page 8 of 10 Other Benefits MN MN 1 n N NW 1 an MI I B I NIN1 NM NU MN M N NEI Midpeninsula Regional Open Space District Additional Benefits December 2010 �„„',� ';� �C h \ �. �\'. \, \'3` \ �yC'\\\� *.` g .- '`e. fi'.' f✓� _ > A � Y':; ,F. �' ,... ,...: ... " i,..: ✓ `ii`^ .'... �'i+x .,, . .::t B if ., n � ,al,t�. �.. r. . .,u f „ .,,r r..aF Eat Bay Report Perk Dana NonFOA: 23%055; pad POA 316050 Nay None AARP MentwWp: D*aa pays 912.50 per yew pr EEhehw fa matere9 cods tpai% a ape 64. Craft Lead Pay: burry -w8 EE who . w01s field sterols erred to lead pry of 915 per dry 8 breed Mere re met EE repeib s for project sterol must be'Mord to a eon la* 104 working dm, ana EE met apwsis. 2.'canary* staff. Spray Pry Pr rnium: EE who aorta* specified easy 01.78c111 913 per dry. NW8'Wokr err Coa6nxlor Nat re iel daed9ure receive 6% stay Mahe la mad* raped to does of volunteera ScantcrcrInabr. FNb Trailing CAM*. Pry (Pore Olficer/Sespead) = 5% base pay la each dry swims' to PTO 8Aes Mrfi Pay llrhmers rwl he et *errand .Man 2 c wecuthe anteing a above standard valuator* to be considered la s*p'G meth increase. Malaga met t M atep'G fa 3 °m ac lore in r0 ndre wtaleMnp or rate standar for arch of 3 years in order to be moved b star**. Mwpr nut t at slop 9f la at Ma 3 aahe1llys yam e0 Min an aeswrdng a tae etedee far 3 cartaeadee yen to ordain step 7. Masan Remotion & Caorman Adad17 2%@60 Nor* San stall lice n very hard m awry prepwty, rdr0ng entree hones, trailers, aaddur berm, haws ei5 rat eel W flies paid in warp r perdenainare cos mires. 'Rana carol be 05falat08 aiae the type of housing pNded Is mid, as well es maid* Keeton. Nae Riverside Canty Report Pak & Open Spec District 3%Q60 Nara Pars Moroi UM and Per Sapwvisay Rata for miaehae, indudrp frying spatters mers, or handy mice, bristled q District to eery EE, MO be fixed q resolution d the Boer of Sup arts horn time to time. Possessory frailer to on District owed pWdrw in s Canty prk o ti sd q District EE is mewed rd paid rarudly. District err meter utilities and chaps EE la unties wed et acWd rale and emum. Resident spleen we rot expected to be imitable b Dept at* lines, eveladlly sill be delem8rred by ededaed we thus, Madded ate , and authorized arrow. Dept EE who reside In Canty -owned hating 004 as waitron of erpbyment are required to pry lair mast rimer, dldss, end possessory Inters* tax Dept EE who reside In mobile bane ell pry ualles and possessory interest 1.0. Deng EE who reside In County -owned horn ea caMtim of eploanee pay monthly maintenance fee, ulill5es, end polesaory merest tax. Equipment Operator It Raiment Correia' aerating any doer Wish *1 0.8 *whaler or larger, star t 1.00 per ha. for time dmmerred aerarn0 It tzr, a Egon r4 Oparan cperal09 e 01.7"......' .hr be paid $0";;;:r. Iwo fa tiro ecbdly.51408 ryere8ng Orr enprda. Mani Carly ApbdNe Pressman & Open SVaca Nei PER6;3%A60 Nast Pak Rarer Trainee, Pak Rego 1/11411, Peke & Grande Print WakrrAilp, enorlp others h Restart Pelt opt, my t assigned b liven Cwayproxided holing (pMrene b Per Rapers Ind P80 Mint Workers); no rat l8 duped EE MoodirdWdad mid art heel tam cost prall9atp Ares 8 nand mead Map d n.ldeahce Micas* nal b eweed 15%04 nary, r "sistkr back sty paid b Pak Rrpr teens, .00591 Nor 044.8411 yak 412141s° Wwpeay respawe ell be sound bard hdn railed fa preen d carping OT; Perk R* errs Mil midair 8 meant lop Worthing elf- MI watt & tat per prlamrq ark In regular work prod n Wide OT is *aimed. Pak Rarer MI - If EE trawarred a dnolbn dept am 25 niters a who n reared b r.roeate remora residers tall be enited b tap b 3 drys paid maing Nee 8 reintMsewa d noting'penes top b 5300 fa rate d huGNrin. SEIU: Marc Auiares FM - Sine Sly 1992, EE her 90.01 per Isiah hor d wrpreefan paid Into Haun9 Assistance Fula Carly mar. 91 la $1 match for all EE riposte a Into fund SEIU: Heald Tuck Operation (Sale truck, a Suck & tare a .ens -refer croft, Wing cardned gross v6hicN d 10000• p.m...., *it. moan 4yrd a ....... trick puling in, trailer rhos grow *don wall is pant, a 2 -ale WNW buck wish sires vehicle mica 30.000• asaoo 8 nepaatrp taker rMawnuU - EE moo ............. mrnled to r a hoary cahtructlarp Mama Mil K Iwo per wakdry as pal d eeaphr p ko entitled b seas ad5tlaad hasty pram 10%8'1' step d Men Worker II for mn/stn at dry for scat nilarwa; 84.Min ...am nalp*n .. mere 1 hs. EE .......4........._ ual 0% a.r rep d Maid Work. 4 II per her 40.07,1454Irw. Nam Coe14 AWpahn Pear Pak Rwpn 8 Price re 070,41. Mint *Mtn pa,o. 04y 818498584014417004141.888 (Stdwar Cove ova Guelal.) sate 10% pmaun N Mta. h ......—"s"—.0 eddm neorarrrrl 8 remtan ...momnote awbd by nelpnprx Cadeere Pram Pay: EE e8geted as lkre 'sward Calder** EE wired to 30.90 per ear. Stab d Cailorria 3XQ50 17 818 yes _ 1%; 19 yes = 2%; 2O yes = 3%; 21 yes • 1%; 22. 23. 6 21 yes = 5%; 25 ye = 7%: %» not rtahcunlrve. Real raw for Streamed EE lx, ear/ be i ressed by State n loam where EE n enemy paying rent, State my ran each rein tap b 25%eem yr, ear. n eat b dwged, Sale "ribs* tleaprq aet7 up 40875 err new: rthrre mlai d Stab tamp N made rattan d apostle* Elm fly/ 01.98 EE 10% Nn awl rs0 * lei. d rat EE sr8* Sts.• oared Muting a top/ Ss" at SW% s09 .. Wks r 1/91601 5111""1441%%1112 mryt Mier* n tram: ewe EE merry paying utility rates b Store, my hawse tap b 8% d rates n oiled n d SPAA37; wan m tiaras n charged Sob my Mrpon such carpi rro14ent wkeb; when ales n ipolNdW17 metaled m eauna.pm.0flyfa Pe". %d *14117 ate. & itenn 1"md q at).00rprry, DPR SIVSC. hd hatrp uib.EE 4441"4144P"4:4121" EE eat occupy mired State harp pay urrry ores In.ff ol 1/1.86. Told mla trio (eat miro rom0a hare, b try* bads) -18; rep war raw: 51895 - $291.110; rap air market oleo vat: 9440.00.91,350.00. Tole Tare(- 12; m9e renal ran: $127.15. $294.60; rape far metal rental value: 9850.00 - 91,350.00 Tramp Offices Differentia: Does not pen b saran, see epwwc.dhlulled wee reared to Warmly os.; Naaedge b may artless fop EE or EE n dew rut Include M.arpwNeary s n a aaoue ape. ant), Stan Pak Repo eeiep dfi a IamdMar moll (such n Malmo MararedmarcepdSobPak 'aecour barndoe In instructor Rrpr N esdl lau EE Anetiar In inetruclor rep 4n4v Sate Pak Ranger dalOwae q rwhepedwa in .7 atrntial ia State Rp.,asf cepsdly b trio EE ..........2 EE h renter. AA. Gwen, a Emnancy Medea Rocco , nom hourly Mid 2 alp Wirrrtai tae mach, Italy madam step d Seas Pak PTO receiRrpr teach rbar2 sE defer nt *a sap on dry waisted b truest; EE deep of designated Carl gel 4.* b hasty roe d 2 sop afferent* ate madly hor.M dew d n9 . n0 sap d Sloe Pak Rangy la antra Itau EE necaivn sap m rail ...dog ey, ff dsss axapl dew aid adeE 0.48 reeaprrze added vin la myna n raring affarAroWcta cpedry, m y *Miss apt marls EE MIN afar Mawr Pape 9 of 10 Other Benefits 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Midpeninsula Regional Open Space District Additional Benefits December 2010 ✓v„��'Nn,�"z . _:�'a .:. ,". ��AS" ,. m . . ,�.>a ulx Midpeninsula Regional Open Space District District has not implemented any strategies; currently in negotiations (possibly increase EE portion of PERS EE contribution; COLA increase of -2%; no increasing EE cost sharing of benefits and no tiered benefits systems). City of Boulder City is currently under hiring freeze; implemented layoffs in 2010; no salary increases for BMEA in 2011. City of Mountain View Reduction in 11.5 positions. EE agreed to take 3 paid days off in fiscal year 2010-11 on December 28, 29, 30 in lieu of COLA increases. Partial Hiring Freeze. SEIU: Agreed to take 2 unpaid days of leave in fiscal year 2010-11. City of Palo Alto Salary freezes for Management, Confidential, and Professional since 7/1/08 and SEIU since 7/1/09; change in PERS retirement formula and City contribution (of EE's portion) for EE hired after 1/1/10 (2%@60 with 5% contribution); City of Walnut Creek EE cost -sharing for Medical Insurance - General: Effective 9/18/09, 1% of actual gross regular eamings; Confidential: Effective 8/21/09, 5% of Kaiser premium for required coverage level; Professional: Effective 8/21/09, % of gross regular eamings based on coverage level (EE only = 0.55%, 2 -party = 0.9%, and Family = 1.3%); General Management Effective 8/21/09, 1% go gross regular eamings. Mandatory Time Off (Furlough) - General, Confidential, Professional, General Management: 4 days in 2009-10 and 4 days in 2010- 11.Money Purchase Plan - In 2009, City stopped contributing on behalf of EE.Executive: Effective 7/1/09 through 6/30/11, City Manager, City Attorney, and Executive EE agreed to voluntary 2% reduction in base salaries. County of Boulder In 2010, there were no pay increases to base salaries but County funded 1% one-time merit bonus for EE. In 2011, County funded a 1% merit pool to base salary. There have been no furloughs or hiring freezes. County of Marin No COLAS given in current fiscal year, under soft hiring freeze. County of San Mateo County is exploring all types of budget -driven strategies, including postponing salary increases, new tier for retiree health, and increase in EE cost sharing for benefits (currently in negotiations). County of Santa Clara EAA: 2% general wage increase scheduled for 9/12/09 was deferred until 9/19/11 with no other general wage increases during MOU duration (expires 9/16/12). Park Rangers: 3% general wage increase scheduled for 3/22/10 was deferred until 3/19/12 with no other general wage increases during MOU (expires 3/17/13). SEIU: For duration of MOU extension (expires 6/12111), no salary increases. East Bay Regional Park District Hiring freeze. Mountains Recreation & Conservation Authority MRCA has not given COLA increases since September 2005. No other strategies implemented. Riverside County Regional Park & Open Space District Trades, Labor, & Craft and Inspections & Technical: EE shall be required to take minimum of 5 hrs of unpaid personal leave per pay period (minimum of 120 hrs) during fiscal year 2010-11; EE shall be required to take 4 hrs unpaid personal leave per pay period (minimum of 88 hrs) during fiscal year 2011-12; effective 8/12/10, cost of living increases shall be frozen and not payable during duration of MOU (expires 6/30/12).Professional and Supervisory: Mandatory furlough program was effective 8/13/09 equal to 208 hours per fiscal year, no COLA increases in 2009-10 fiscal year. Sonoma County Agricultural Preservation & Open Space District County shall utilize 64 hours Mandatory Time Off without pay program for all regular, full-time County EE in fiscal year 2010-11 and an additional 40 hours in fiscal year 2011-12. State of Califomia Furloughs; salary freezes. 1 Page 10 of 10 Budget Strategies ATTACHMENT D Midpeninsula Regional Open Space District Revised Classification and Compensation Plan Fiscal Year 2011/12 • Effective 12/14/2011 (last revised 11/09/11 05/11/11 and 3/24/101 > e. Seasonal Open Space Technician 247.50 257.50 19.020 21.015 3,297 9 3,643 39,562 43,7 Part-time Reclassified to Adminstrative Assistant 254.50 270750 20.95 26.171 3,535 4;636 42,122 64;436 liar -time Farm Maintenance Worker 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Open Space Technician* 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Reclassified to Administrative Assistant 263:60 294:50 237687 30.396 4x-06 5:268 49,269 63}222 Full-time Administrative Assistant 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Full-time Asso g-Clergy Accounting Technician 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Full-time Assistant Public Affairs Program Coordinator 274.50 299.50 24.898 31.950 4,316 5,538 51,788 66,456 Full-time Lead Open Space Technician* 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Full-time IT Help Desk Support 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Part-time Ranger 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Full-time ;Planning GIS Technician 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Full-time Training and Safety Ceordinator- Specialist 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Full-time Human Resources Technician 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Full-time Senior Administrative Assistant 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Full-time Docent Program Coordinator Manager 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Network -Specialist Information Technology Administrator 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Volunteer Coordinator Program Manager 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Executive Assistant 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Equipment Mechanic/Operator 286.50 311.50 28.065 36.013 4,865 6,242 58,375 74,907 Full-time Openpaso--Planner I 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Resource Management Specialist I 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time 2011 12 14_a4_P tgetIment D_2011-12 Position Class Comp Plan Effective 12-14-2011_r-11-115 (2).xls A ACHMENT D 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Tim Full-time Public Affairs Specialist Media Communications Specialist 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Website Administrator 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Accountant 292.50 317.50 29.795 38.234 5,164 6,627 61,974 79,527 Full-time Maintenance, Construction & Resource Supervisor 293.50 318.50 30.094 38.617 5,216 6,694 62,596 80,323 Full-time Supervising Ranger 293.50 318.50 30.094 38.617 5,216 6,694 62,596 80,323 Full-time Management Analyst I (New) TBD TBD TBD TBD TBD TBD TBD TBD Full-time Resource Management Specialist 11 (New) TBD TBD TBD TBD TBD TBD TBD TBD Full-time Real Property Specialist 303.50 328.50 33.251 42.668 5,764 7,3961 69,162 88,749 Full-time GIS Coordinator Administrator** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time Planner II** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time Planner or. 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time ** 303.50 328.50 33.251 42.668 57764 7,396 69,162 88,749 €ull time Position eliminated Reclassified to Management Analyst 11 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time Management Analyst II 307.50 332.50 34.604 44.405 5,998 7,697 71,976 92,362 Full-time Retitled to Senior Planner 33.50 338.50 36.730 47.144 6,368 8,172 76,117 98,060 Full time Senior Planner** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Full-time -- -• '---- -- - - Senior Resource Management Specialist** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Full-time Human Resources Supervisor (New) TBD TBD TBD TBD TBD TBD TBD TBD Full-time Area Superintendent 318.50 343.50 38.617 49.555 6,694 8,590 80,323 103,074 Full-time Senior Management Analyst 321.50 346.50 39.790 51.060 6,897 8,850 82,763 106,205, Full-time District Clerk 321.50 346.50 39.790 51.060 6,897 8,850 82,763 106,205 Full-time Assistant General Counsel I (New) TBD TBD TBD TBD TBD TBD TBD TBD Full-time Assistant General Counsel 11 328.50 353.50 42.668 54.753 7,396 9,491 88,749 113,886 Full-time Administrative Services Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Operations Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Planning Manager*** 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Public Affairs Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Real Property Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Assistant General Manager 353.50 378.50 54.753 70.260 9,491 12,178 113,886 146,141 Full-time 2011 12 14_a4_R4 tge18nent D_2011-12 Position Class Comp Plan Effective 12-14-2011_r-11-115 (2).xls ATTACH ENT D Notes: * OST will receive an additional 1% stipend for Class A or B license; Lead OST 1°/0 for Class A. ** Will receive an additional 4% stipend for Masters degree in a related field. ***Will receive an additional 4% stipend for Landscape Architecture license used for District business. The Classification and Compensation Plan does not include the Board Appointee Group. Compensation for this Group is set out below. Board Appointee Group Hourly Salary Monthly Salary Annual Salary Effective Date Last Revised General Manager $87.093 $15,096 $181,153 4/1/2010 7/8/2009 Controller - Part-time position $39.424 $6,833 $82,002 4/1/2010 7/8/2009 General Counsel $83.204 $14,422 $173,064 4/1/2010 7/8/2009 2011 12 14_a4_Iger rent D_2011-12 Position Class Comp Plan Effective 12-14-2011_r-11-115 (2).xls Midpeninsula Regional Open Space District R-11-111 Meeting 11-33 December 14, 2011 AGENDA ITEM 7 AGENDA ITEM Annual Meeting of and Report to Shareholders of Guadalupe Land Company as Owners of Property Adjacent to the Mount Umunhum Area of Sierra Azul Open Space Preserve (Santa Clara County Assessor's Parcel Numbers 575-11-004, 575-12-001 and 575-12-013); Accept the Annual Report and the Chief Financial Officer's Report to Shareholders of Guadalupe Land Company; and Appoint the Directors of the Guadalupe Land Company BOARD CHAIRMAN'S RECOMMENDATIONS 1. Accept the Annual Report and the Chief Financial Officer's Report to Shareholders of Guadalupe Land Company 2. Appoint the Directors of the Guadalupe Land Company as set out in this Report. SUMMARY The Midpeninsula Regional Open Space District (District) is the sole shareholder of Guadalupe Land Company, a private corporation, with a sole asset of a 286.61 -acre property. The following annual report provides a history of the District's ownership of the corporation and a financial report covering the operation of the corporation for fiscal years 2011 and 2012. DISCUSSION (See attached map) At its December 15, 2004 meeting, the District's Board of Directors approved the purchase of the Guadalupe Land Company (GLC), a private corporation, which included its sole asset, a 286.61 -acre property, as an addition to Sierra Azul Open Space Preserve (see Report R-04-134). Through this transaction, the District became the sole shareholder of GLC (acting through the District's Board of Directors). The Bylaws of GLC require an annual meeting of the shareholders and an annual report to the shareholders. The purpose of this agenda item is to satisfy these requirements and to obtain approval of the recommended actions by the GLC acting through the District's Board of Directors. In 2004, the following initial corporate actions were approved by the Board, on behalf of the District as sole shareholder, and implemented: R-11-111 Page 2 A. Amended and Restated Articles of Incorporation of GLC were filed with the California Secretary of State. B. Amended and Restated Bylaws of GLC were adopted. C. Directors and Officers of GLC were appointed as follows: i. President and Chairman of the Board: District General Manager L. Craig Britton ii. Secretary: District Assistant General Manager Sally Thielfoldt iii. Chief Financial Officer: District Controller Mike Foster D. Frank Rimerman was appointed to serve as GLC accountant for preparation of corporate tax returns and filings. E. Commercial General Liability Insurance and Directors and Officers Insurance were obtained through the District's Ca1JPIA coverage. F. Sally Thielfoldt was appointed as the Agent for Service of Process. Since those initial corporate actions, the GLC has met annually and taken all required corporate maintenance actions, including appointment of Directors and Officers. The current Directors are: Stephen E. Abbors, Chairman of the Board; Michael L. Foster; and Michelle Radcliffe. The current Officers are: Stephen E. Abbors, President; Michael L. Foster, Chief Financial Officer; and Michelle Radcliffe, Secretary. Fiscal Analysis As part of the District's 2005/2006 Budget, $64,625 was approved as a separate category for opening a GLC bank account for the operation of the Corporation. The bank account was opened with an initial deposit of $44,156, approximately $20,000 less than budgeted because staff was able to secure the necessary insurance through the District's California Joint Powers Insurance Authority (Ca1JPIA). The Tax Collector's Office of the County of Santa Clara cancelled property taxes on the property effective January 5, 2005, the date of the District's purchase of GLC, providing an additional substantial savings of approximately $35,000 annually. At the meeting of December 8, 2010, it was estimated that anticipated expenses for 2011 would be $23,025.00 (see Report R-10-130). These expenses were to hire an appraiser and corporate tax attorney to deteii,iine the corporate capital gains taxes which would be incurred if the shareholders of the Guadalupe Land Company decide to dissolve the corporate ownership in 2012 or 2013. An appraiser certified as a Member, Appraisal Institute (MAI) is under contract to prepare a fair market value of the 286.61 -acre property. In addition, the Officers and Directors have engaged corporate tax counsel to assess the advantages and disadvantages of dissolving the corporation and to determine the corresponding capital gain tax liability should the District determine to dissolve the GLC. Corporate capital gains taxes are generally calculated by applying a 40% tax rate to the difference between the current value of the property and the property's basis. The basis of the property is $227,000. The GLC property is subject to an open space easement conveyed to Peninsula Open Space Trust in September 2008 (see report R-08- 92). Because the open space easement protects the property as public open space and prohibits residential development, the current value of the property is reduced significantly compared to R-11-111 Page 3 the value of the property if it was not subject to the open space easement. The effect of the open space easement is anticipated to result in a potential reduction of capital gains tax liability in the event the corporation was dissolved and the property asset was distributed. The actual expenses for 2011 were $5,025 leaving an ending bank balance of $19,152.01 (see Attachment A). Appraisal and corporate tax counsel fees are anticipated not to exceed $16,000 in 2012. The annual management fee, corporate tax and filing fees remain the same as in past years totaling $5,025 with a miscellaneous fund of $2,000 for any unanticipated expenses. In 2012, it is estimated that the budget will have a negative balance of approximately $3,847.99 (see Attachment B). Therefore, an additional $4,000 in funds will need to be budgeted as part of the District's FY2012-13 Budget to cover the expenditures discussed above and continue to operate the Corporation through the end of 2012 and complete the assessment of the capital gains tax liability if the Corporation were to be dissolved. Appointment of Directors and Chairman The day-to-day business of GLC is administered by three Directors. Directors of the GLC should be appointed at the annual meeting of the shareholders. The current directors are Stephen E. Abbors, Chairman of the Board of Directors; Michael L. Foster; and Michelle Radcliffe. It is recommended that the shareholders appoint the same Directors for Calendar Year 2012: Stephen E. Abbors, Chairman of the Board of Directors Michael L. Foster, Director Michelle Radcliffe, Director The GLC Bylaws authorize the Directors to appoint the GLC Officers. At the last meeting of the GLC, the Directors approved the appointment the following Officers: President and Chairman of the Board: Stephen E. Abbors Chief Financial Officer: Michael L. Foster Secretary and Agent for Service of Process: Michelle Radcliffe License and Management Agreement As part of the original transaction, the Midpeninsula Regional Open Space District entered into a License and Management Agreement with GLC to manage the property as part of Sierra Azul Open Space Preserve, and to enforce the District's rules and regulations. The License Agreement also enabled the District to obtain the necessary corporate insurance through the District's Ca1JPIA coverage. At the meeting of December 12, 2007, the License Agreement was renewed for five additional years, expiring in January 5, 2013. The License Agreement requires GLC to pay an annual management fee of $4,200 for patrol and management of the property. Staff regularly patrols the 286.61 -acre property from its deeded access easement through adjacent private property at the end of Reynolds Road. R-11-111 Page 4 USE AND MANAGEMENT The Preliminary Use and Management Plan adopted at the meeting of December 15, 2004, still remain in effect and unchanged. The Plan states the property will be closed to public use and will be routinely patrolled. FISCAL IMPACT See Fiscal Analysis discussion on page 2 of this report. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS The corporate expenses and budgeting for the continued operation of the Corporation for 2012 as proposed in this report will be included in the District's FY2012-13 budget. The assessment of potentially dissolving the corporation and the resulting corporate capital gains tax impact will be presented to the District's Board of Directors a future meeting of the Shareholders. The next annual Shareholders meeting will be scheduled for December 2012. Attachments: 1. 2011 Expenses to Date 2. 2012 Anticipated Expenses 3. Map Prepared by: Michael C. Williams, Real Property Manager Contact Person: Same as above Graphics by: Zachary Alexander, Planning Technician Guadalupe Land Co. - 2011 Expenses to Date Date Attachment A January Beginning Bank Balance 17,377.01 Check No. Expenses Deposits Description Bank Balance 5/19/2011 1028 25.00 State of CA - Secretary of State Filing Fee 17,352.01 5/16/2011 ' 1029 4200.00 2010 MROSD Management Fees 13,152.01 8/8/2011 1030 800.00 July 2011 to June 2012 Estimated Corp. taxes 12,352.01 9/16/2011 6,000.00 Deposit from MROSD 18,352.01 9/16/2011 800.00 Refund Estimated Corp Taxes 19,152.01 Total Expenses to date: 5,025.00 Ending Bank Balance 11115/2011 19,152.01 The Guadalupe Land Co. has no liabilities, and its assets are the cash account listed above and the real property in unincorporated Santa Clara County commonly known as the Guadalupe Land Co. property. certify that this financial statement was prepared from the books and records of the Corporation. Michael L. Foster, Chief Financial Officer Date: "A1/11 //1 Attachment B Guadalupe Land Company - 2012 Anticipated Expenses 2012 Est. Expenses Est. January 1, 2012 Beginning Bank Balance 19,152.01 Description Bank Balances 4200.00 Management Fees 14,952.01 800.00 Corporate Taxes 14.152.01 25.00 CA Filing Fee 14,927.01 10000.00 Appraisal Fee 4,152.01 6000.00 Legal Services -1,847.99 2000.00 Misc -3,847.99 23,025.00 Date: Ending Bank Balance 12/31/2012 -3,847.99 Ale,/ Michael L. Foster, Chief Financial Officer 1/4 17,1 Q 0. • •Saratoga • Los Gatos Area of Wicks Detail >"-- Guadalupe Land Company 7th "Newhagen Meadows" U 286.61 Acres , L______ ;.•,jScotts Valley Access Easement ennedy-Limekiln A Attachment C: Guadalupe Land Company Property - MROSD Watershed Land Other Protected Open Space ;�, Conservation or Agricultural or Park Lands ' Easement e Midpeninsuta Regional Open Space District November 2011 0.125 025 Miles 05 REGI 0 N A l OPEN SPACE Midpeninsula Regional Open Space District R-11-120 Meeting 11-33 December 14, 2011 AGENDA ITEM 8 AGENDA ITEM Adoption of an Amendment to the Preliminary Use and Management Plan for Rancho San Antonio Open Space Preserve to Designate an Informal Trail as part of the Preserve Trail System for Hiking/Equestrian Use, name it the Quarry Trail, and Determine that the proposed project is categorically exempt from the California Environmental Quality Act USE AND MANAGEMENT COMMITTEE RECOMMENDATIONS 1. Determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA), based on the findings of this report. 2. Amend the Preliminary Use and Management Plan for Rancho San Antonio Open Space Preserve (Preserve) to designate an existing, informal trail known as the "Black Mountain Trail Extension" as a hiking and equestrian Preserve trail, and name it the Quarry Trail. SUMMARY The Midpeninsula Regional Open Space District (District) Use and Management Committee recommends formalizing the Black Mountain Trail Extension as an official hiking and equestrian trail within Rancho San Antonio Open Space Preserve, and naming it the Quarry Trail. The informal trail is located along a District -owned easement through Permanente Quarry land within the City of Palo Alto and the County of Santa Clara. It is well -used and requires drainage improvements for erosion control, which will require innovative techniques due to the physical width limitations of the easement. DISCUSSION The Black Mountain Trail Extension Easement (Easement) was approved by the Board of Directors at its July 12, 2006, meeting (R-06-84) as part of a land exchange with the owner of Permanente Quarry, Hanson Permanente Cement (Hanson) (Exhibit A). This agreement exchanged 107 acres of scenic open space land owned by Hanson for 20 acres of District land, upon which Hanson's quarry operations of limestone and aggregate mining had historically encroached. Permanente Quarry is now managed and operated by Lehigh Southwest Cement Company (Lehigh), but the land is still owned by Hanson. R-11-120 Page 2 The agreement included a 20 -foot easement given to the District along an informal but established, well -used trail, originating at the westernmost end of the PG&E Trail and extending west along a ridge to the Black Mountain Trail. The total distance of the 20 -foot easement across Hanson is approximately 0.9 miles (4,800 feet); the trail that extends across this easement continues onto District property for an additional 0.2 miles (1,100 feet) at the far west end, connecting to the Black Mountain Trail, for a total distance of roughly 1.1 miles (5,900 feet) (Exhibit B). The easement is valued for the connection it provides between two popular Preserve trails, as well as for the link it provides to Monte Bello Ridge and public lands along Page Mill Road and Skyline Boulevard. The link was also identified in the 1998 Regional Open Space Study as a future planned trail connection. The Preliminary Use and Management Plan for the Preserve, which took effect at the close of escrow and still remains in effect, called for the easement to remain open and designated for hiking and equestrian use. Constraints Constructed in the 1970s, the trail has had little to no maintenance. The trail is locally steep (with about 2,500 feet having a gradient between 15-30%), and has no drainage structures such as rolling dips or waterbars. As a result, runoff is locally concentrated down the trail, which has resulted in gullying along roughly 20% of the trail. These gullies are approximately one to two feet deep. While the existing erosion is not aesthetically pleasing, considering the age of the trail, the gullies are not eroding at a very rapid rate. The terms and conditions of the easement exchange restrict any work that can be done on this trail to only a narrow 20 -foot -wide corridor. The trail may only be moved or adjusted up to a distance of ten (10) feet from the centerline of the trail in either direction. This limited width imposes severe limitations on options for improving drainage. Solutions On several occasions, staff has walked the alignment to determine the feasibility of improving the trail for hiking and equestrian use within the easement. Last July, staff hired Timothy C. Best, Certified Engineering Geologist and author of many road and trail inventories for the District, to address staffs skepticism about whether the trail can be brought up to current District guidelines within such tight constraints. That review concurred with staff's concerns and recommended constructing a trail in a different location, stating that the existing alignment could not be sustainable over the long-term without a great deal of maintenance. Operations and Planning staff took a fresh look at the site earlier this year and took into account the following: 1) expert confirmation of staffs concerns; 2) the desire to make use of the tremendous efforts by other departments to negotiate and secure the Easement as part of the land exchange; and 3) the importance of the Easement from a circulation standpoint to link other trails in the Preserve and beyond. Consensus was to recommend improving the trail within the existing Easement to correct drainage as much as feasible, monitor its performance, and adjust as necessary, rather than recommending a completely new, rerouted alignment at this time. Any variation from the existing Easement would require reopening negotiations with Hanson, which staff does not recommend at this time due to the previous difficulty and extensive time staff experienced in securing the existing Easement. By taking this approach, a light touch can be utilized, and the amount of material to be graded will be minimal despite the length of trail that will be improved. Because of site and easement R-11-120 Page 3 constraints, trail grade will continue to exceed District guidelines, however, the innovative techniques used will maximize positive drainage and reduce erosion. One member of the Use and Management Committee did raise a concern that the trail would become one of the steepest in the District, and suggested it may be prudent to post signage alerting Preserve users of the steep grade at both the beginning and end of the trail. It is not District practice to post signs elsewhere on steep sections of trail and doing so at the Black Mountain Trail Extension may constitute a shift from normal practice. Recommendations Given all of the information presented, the Use and Management Committee recommends: 1. Formalizing the Black Mountain Trail Extension as part of the Rancho San Antonio Open Space Preserve trail network. 2. Pursuing an iterative approach to improve trail surface conditions and drainage patterns; this includes monitoring and repair adjustments, as necessary. 3. Naming the new Preserve trail the "Quarry Trail" based on its location within the boundaries of Permanente Quarry, and given that the "spoils" site of the adjacent quarry operations is clearly visible from the trail as seen through gaps in the vegetation. 4. Remaining open to future opportunities to work with the owners and operators of the Permanente Quarry to obtain additional property rights to realign the trail in the future so that the physical constraints described above can be overcome. FISCAL IMPACT Funds for this project are included in the Operations Department FY2011-12 Services and Supplies budget for road and trail improvements and maintenance. The project may begin in late FY2011-12 and continue into FY2012-13 to take advantage of proper soil moisture conditions. Funds will also be provided in the FY2012-13 budget for any carry-over work. PUBLIC NOTICE Notice of the Use and Management Committee meeting and this public meeting was provided pursuant to the Brown Act, to interested parties, and to adjoining neighbors within 300 feet of the trail. The meeting agenda was also posted in the Preserve signboards, at both ends of the Black Mountain Trail, and both ends of the Black Mountain Trail Extension. CEQA COMPLIANCE Project Description This project consists of upgrading and installing drainage improvements on approximately 1.1 miles (5,900 feet) of an informal but established well -used trail, and designating the trail for hiking and equestrian use. CEQA Determination The District concludes that this project will not have a significant impact on the environment. A visual botanical survey was performed by staff on October 12, 2011, to address the potential R-11-120 Page 4 and/or suitable habitat for occurrence of special -status resources on the project site, and no special -status plants were observed. Although the survey was conducted outside the blooming period of many of the target species, four species are evergreen or semi -deciduous shrubs which would be easily identifiable year-round and were not located, while others species on the list can be presumed absent because they are endemic to serpentine soils or other habitat types not present along the trail. However, marginally -suitable habitat for one species, Santa Clara red ribbons (Clarkia concinna ssp. automixa), does occur within the existing, disturbed trail corridor. However, soil disturbance along the existing trail corridor and/or removal of the adjacent dense, mature chaparral would be expected to benefit the species if it did exist. A cultural resource survey was also performed by staff on the same date with the following observations: the nearest recorded sites are located 1.5 miles west of the proposed trail improvements, and no cultural materials were observed along the proposed alignment. Staff does not anticipate an impact on cultural resources as a result of this project. Nonetheless, if cultural resources are unexpectedly exhumed during construction, standard protocols will be followed to protect them. Categorical exemption 15301— Existing Facilities This section exempts minor alteration to existing public facilities and topographical features involving negligible expansion of existing use. This project will result in minor erosion control and drainage improvements to an existing trail that has been in use for several decades. NEXT STEPS Upon Board authorization, staff will work with the City of Palo Alto to secure necessary permits, submit the Notice of Exemption to the County, and begin construction when moisture conditions are best. The project is expected to be completed by the end of summer 2012. ATTACHMENTS 1. Exhibit A: Report R-06-84, Hanson Land Exchange 2. Exhibit B: Map, Black Mountain Trail Extension Easement Prepared by: Meredith Manning, Senior Planner Contact person: Same Graphics and Flyover: Zachary Alexander, Planning Technician Casey Cleve, GIS Coordinator Exhibit A Report R-06-84, Hanson Land Exchange REGIONAL OPEN SPACE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-06-84 Meeting 06-17 July 12, 2006 AGENDA ITEM AGENDA ITEM Proposed Exchange of Real Property at Rancho San Antonio Open Space Preserve for Additions of Hanson Permanente Cement Property to Rancho San Antonio and Monte Bello Open Space Preserves (Santa Clara County Assessor's Parcel Numbers 351-09-003, 351-09-011, 351-09-012, 351-09-017, and 351-12-001) ASSISTANT GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Adopt the attached Resolution authorizing the President of the Board to execute an Agreement to Exchange Interests in Real Property with Hanson Permanente Cement Property, Santa Clara County Assessor's Parcel Number 351-09-017, in exchange for acceptance of portions of Santa Clara County Assessor's Parcel Numbers 351-09-003, 351-09-011, 351-09-012, and 351-12-001 for land adjacent to Rancho San Antonio and Monte Bello Open Space Preserves. 3. Adopt the Preliminary Use and Management Plan contained in this Report, including naming the properties as additions to Rancho San Antonio and Monte Bello Open Space Preserves. 4. Indicate your intention to dedicate the properties, conservation easement and trail easement as public open space at this time. DISCUSSION Hanson Permanente Cement (Hanson) is proposing to exchange 107 acres of scenic open space land to the south and west of its quarry operation for 20 acres of District land located near the southern boundary of Rancho San Antonio Open Space Preserve (see attached map). Hanson would like to acquire the 20 - acre property for the purpose of incorporating into its ownership a portion of the existing quarry that has historically encroached on District land. The District will retain a conservation easement over the parcel in order to ensure it will not be used for commercial quarrying in the future and the property's open space values will be protected to the maximum extent possible. In exchange for the 20 -acre parcel, the District will acquire ownership of a 61 -acre parcel of land located between the southern boundary of Rancho San Antonio Open Space Preserve up to and including the PG&E Trail, a trail easement on an existing trail connecting the PG&E Trail to the Black Mountain Trail, and ownership of a 46 -acre parcel of land located on Monte Bello Ridge and adjacent to Monte Bello Open Space Preserve. The District's interest in a land exchange dates back to 1977 when District staff first discovered an encroachment of the quarry wall on the southwest corner of an 80 -acre parcel acquired from the Archdiocese of San Francisco. At that time, Kaiser Cement Company owned the quarry property and its representatives agreed with staff's assessment of an encroachment, acknowledging that the extent of the encroachment could not be determined without a detailed survey. The District proposed a land exchange R-06-84 Page 2 that has remained a topic of discussion with both Kaiser Cement Company and its successor, Hanson Pemanente Cement. Not until recently, when Hanson decided to undertake a slope stabilization project, has District staff been able to come to an agreement with Hanson on the terms of a land exchange. The proposed project provides valuable open space additions to Rancho San Antonio and Monte Bello Open Space Preserves while providing Hanson the opportunity to stabilize the quarry walls and reduce the chances of future ridgeline failures. If the land exchange is approved, it is the District's understanding that Hanson will seek permits through the appropriate regulatory agencies to perform a permanent slope stabilization project. The expectation is for Hanson to grade the slopes of the quarry wall in a series of terraces that will establish a more stable slope gradient than currently exists and create a new crest that will be less susceptible to landslides, which have occurred in the past. Under the conditions of the exchange agreement, grading associated with the slope stabilization project can only occur on 4 of the 20 acres being conveyed to Hanson. To ensure the open space values of the 20 -acre parcel are protected to the maximum extent possible, the District will retain a conservation easement over the parcel, secured by significant financial guarantees. The conservation easement accommodates the slope stabilization measures necessary to prevent the quarry walls and ridgetop from failing in the future within a 4 -acre area under the purview of the regulatory agencies, but will prohibit future commercial quarrying activity and development of any kind. Santa Clara County has indicated they will be responsible for reviewing the project and will require an environmental review and permitting process that includes a revised reclamation plan. The reclamation plan will address restoration of the quarry walls and basin. This process will involve opportunities for District review and comment. DESCRIPTION (see attached Map 1) District Land to be Acquired by Hanson Permanente Cement The triangularly shaped 20 -acre parcel is located approximately 1/2 mile west of Rancho San Antonio County Park, and on the south side of the PG&E Trail as is it crosses through the southeast corner of Rancho San Antonio Open Space Preserve. The property is most important in terms of providing wildlife habitat and scenic backdrop to the County Park and the nearby communities of Los Altos and Cupertino. Recreational amenities are lacking in the project area due to the property's steep and rugged terrain and its proximity to the quarry. The property is bounded by District land to the north and east and Hanson property to the south and west. It is comprised of steep northeast facing slopes that are densely wooded with occasional patches of grassland. The eastern crest of the quarry wall that can be seen from the County Park delineates the property's western boundary. The southeast corner of the property actually extends into the quarry wall at a far lower elevation than the crest of the quarry wall that is visible from the Park. Within the past five years, a landslide has occurred near the top of the quarry wall on District land and has impaired quarry operations below due to safety concerns. The southern boundary is parallel to a steep ravine and tributary to Permanente Creek. Except for riparian vegetation along the tributary, scrub oak and chaparral are the dominant plant communities and provide valuable habitat for a variety of wildlife. An overgrown path climbs steeply from the PG&E Trail up to the crest of the quarry, but little use has occurred and it is closed with a fence and sign. An unsurfaced access road originating within the Hanson property extends through the southwest corner of the property, ending at the eastern crest of the quarry. Hanson 61 -acre Parcel and Trail Easement to be Acquired by District (see attached Map 2) R-06-84 Page 3 The elongated and irregularly shaped 61 -acre parcel is bounded by District land to the north and east, and remaining Hanson property to the south and west. The property forms a large portion of the scenic backdrop to the Preserve as viewed from the majority of Preserve trails, Deer Hollow Farm, and the nearby communities of Los Altos and Los Altos Hills. Most importantly, the property includes the PG&E Trail, a well -used trail that interconnects with the Preserve's extensive trail system and, although used by the public for many years (even prior to the acquisition of the Preserve), is not a designated public trail. This fee interest conveyance will ensure that the trail will be available for public use in perpetuity. The property is comprised of steep, densely wooded slopes and a series of deep ravines descending to the north fork of Permanente Creek. Oak, madrone, buckeye and bay laurel form a thick canopy over most of the hillside, and provide valuable cover for a wide variety of wildlife. A 1.5 -mile segment of the PG&E Trail swings in and out of the many ravines as it makes it way up the side of the hill toward Monte Bello Ridge. The popular trail has superior views of the Preserve and the San Francisco Peninsula. At the west end of the property, the trail turns northward into the Preserve and connects to the High Meadow Trail. Located on a PG&E easement, the trail has been largely maintained by the District in order to maintain emergency access to the area, recognizing that many Preserve visitors use the trail in conjunction with the Preserve's trail system. In addition to the property described above, the District will acquire a trail easement on an existing Black Mountain Extension Trail that connects from the PG&E Trail to the nearby Black Mountain Trail. This trail, also well used by the public, originates at the westernmost end of the PG&E Trail and extends to the Black Mountain trail, approximately '/z mile in a southwest direction. The trail provides a valuable link to Monte Bello Ridge and public lands along Page Mill Road and Skyline Boulevard. Monte Bello Road 46 -Acre Parcel to be Acquired by District The triangularly shaped 46 -acre parcel is bounded by Monte Bello Road to the north, Ridge Vineyards and District land to the south and west. In addition to including a '/2 -mile section of Monte Bello Road, the District's Waterwheel Creek Trail originates in the eastern portion of the property. The fee interest conveyance of this property is a natural extension of the Preserve and would protect an extremely valuable portion of Monte Bello Ridge as open space. The property comprises a major portion of an expansive grassland ridgetop extending along Monte Bello Ridge from Waterwheel Creek Trail westward to Page Mill Road. Lying southeast of Black Mountain, the broad ridgetop includes scenic hilltops overlooking Stevens Creek Canyon and four District preserves along Skyline Boulevard, including Long Ridge, Skyline Ridge, Russian Ridge and, in the distance, Windy Hill Open Space Preserves. The property is very visible from many trails in Monte Bello Open Space Preserve as well as from the other nearby preserves. Over 90% of the property is comprised of grassland, which is bordered by oak woodland and patches of chaparral. These vegetative edges between the grassland and brush provide valuable habitat for a variety of animals and birds, including rarely seen mountain lions and eagles. The segment of Monte Bello Road passing through the property is a popular hiking, bicycling and equestrian trail. It is often used in combination with Waterwheel Creek Trail to form a loop trail that is regularly used by the District docents for its organized hikes. Like the PG&E Trail and Black Mountain Extension Trails, the segments of Monte Bello Road and Waterwheel Creek Trail located on the Hanson Property have been well used by the public even prior to the District acquiring adjacent lands. A permit parking area, located on the Preserve near the east side of Ridge Vineyards, provides the staging area for these hikes. Monte Bello Road also serves as a regional connecting trail between Page Mill and Steven Canyon Roads. Acquisition of this property will permanently protect the scenic landscape along this trail as well as the scenic ridgeline as viewed from distant Preserves and Skyline Boulevard. R-06-84 Page 4 USE AND MANAGEMENT Planning Considerations The properties being exchanged are located within the unincorporated area of Santa Clara County and are zoned HS (Hillside), requiring a 20- to 160 -acre minimum lot size based upon a slope density formula. Clustered residential development could occur on the 46 -acre Monte Bello Road parcel due to easy access and desirable homesites located along the gentle grassland ridge overlooking Stevens Creek Canyon. The 61 -acre parcel below the PG&E Trail is relatively inaccessible, steep and less desirable for residential development. The 20 -acre parcel being acquired by Hanson is not zoned for quarrying activities and the conservation easement will preclude any future development. Unlike the adjacent quarry lands owned by Hanson that are not subject to grading permits for quarrying activities due to the quarry's historical use and resulting "grandfathered" exemptions from grading permits, the District's 20 -acre property proposed to be added to the Hanson property will be subject to grading permits. The County of Santa Clara has jurisdiction over grading activities that may occur in the future within the 20 -acre triangular parcel to be conveyed to Hanson. If work is undertaken to stabilize the slope, that grading project will be subject to County review and permitting. As the regulatory agency having responsibility for permitting, the County will also be responsible for conducting such environmental review as is required by CEQA. The 20 -acre parcel will be subject to a conservation easement designed to protect the open space and scenic values of the property while allowing Hanson to stabilize the existing landslide and upper quarry wall. To accomplish this, the easement has been divided into 3 areas, as depicted in the attached Map 1. Area A-1, which encompasses approximately 4 acres, is an area where Hanson may undertake a quarry wall stabilization project that would likely involve establishing new benches in order to reduce the steep slope. The larger 11 -acre Area A-2 permits temporary construction activity to occur if a stabilization project is undertaken, but this area is required to be restored to a natural condition. A 20 -foot wide unsurfaced maintenance road will be allowed adjacent to the crest of the quarry wall if the stabilization project occurs. Area B, which includes approximately 5 acres, would not be disturbed in any manner and will be designated as a permanent buffer between the potential stabilization project and Open Space Preserve. The provisions of the easement will not permit commercial quarrying activities to occur anywhere within the 20 -acre parcel. If the stabilization project occurs, the quarry wall and maintenance road will not be visible from surrounding open space land or the nearby communities of Cupertino, Los Altos and Los Altos Hills. In addition to the required permitting process that should ensure a quarry wall stabilization project that is designed to minimize the chances of further landsliding, loss of slope and potential lowering of the ridgeline as viewed from Rancho San Antonio County Park, the Exchange Agreement requires Hanson to provide financial guarantees to secure the protections of the conservation easement. These guarantees stipulate that a slope failure at the A -1/A-2 boundary, A -2/B boundary, and B/remaining District land boundary will require a payment to the District of $500,000, $500,000, and $1,000,000 respectfully (see attached Map 1). Permanent monuments will be placed by a surveyor on each of the boundaries and monitored on a regular basis. The financial guarantees will stay in place until such time as the District and Hanson can agree upon a Ridgeline Scenic Easement. Such an easement would permanently protect the integrity of the ridgeline as it exists on the 20 -acre property. Currently, a County Ridgeline Scenic Easement exists over an adjacent segment of the ridgeline to the north of the quarry, but does not extend across the District's 20 -acre parcel. The parcels being acquired are rated in the District's Open Space Master Plan as having moderate to high composite open space values, and are important in terms of providing outdoor recreation and protecting scenic resources and wildlife habitat. The Monte Bello Road parcel has the highest rating in the Master R-06-84 Page 5 Plan. The District's Regional Open Space Study shows Monte Bello Road and the PG&E Trail as existing trails, and a planned trail connection between the PG&E Trail and Black Mountain Trail. The 20 -acres being acquired by Hanson are dedicated public open space and can be exchanged under provisions in Public Resources Code Section 5540.5, provided the exchange is less than 40 acres and is exchanged for open space land of equal or greater value. This action requires unanimous approval by the District's Board of Directors. Preliminary Use and Management Plan The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the plan is amended or a Comprehensive or Master Use and Management Plan is prepared. The property being acquired will be maintained in a natural condition and no changes to land use are anticipated. The PG&E Trail, Black Mountain Extension Trail and Monte Bello Road will remain open for continuation of existing public trail uses. If changes to land use are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Existing trails to remain open for public use. Trail Use Designation: PG&E Trail and Black Mountain Extension Trail to be designated for hiking and equestrian use; Monte Bello Road to be designated for hiking, equestrian and bicycling. Patrol: Routinely patrol of the property. Signs: Preserve boundary signs and regulations to be installed where appropriate. Monitoring: Regular inspection of the conservation easement parcel to be carried out four times per year to ensure compliance. Name: The 61 -acre parcel below and including the PG&E Trail and Black Mountain Trail Extension to be named as additions to Rancho San Antonio Open Space Preserve and the 46 -acre Monte Bello Road parcel to be named as an addition to the Monte Bello Open Space Preserve. Dedication: Indicate your intention to dedicate all of the properties and easements as public open space. Site Safety Inspection: Preliminary site safety inspection has been conducted and there are no known safety hazards on the properties. CEQA COMPLIANCE Project Description Hanson Permanente Cement (Hanson) will exchange 107 acres of scenic open space land to the south and west of its quarry operation for 20 acres of District land located near the southern boundary of Rancho San Antonio Open Space Preserve. Hanson will acquire the 20 -acre property for the purpose of incorporating it into its ownership as a portion of the existing quarry that has historically encroached on District land. The District will retain a conservation easement over the parcel in order to ensure that the parcel will not be used for commercial quarrying in the future and that its open space values will be protected to the maximum extent possible. In exchange for the 20 -acre parcel, the District will receive fee interest in a 61 -acre parcel of land located between the southern boundary of Rancho San Antonio Open Space Preserve and including the PG&E Trail, a trail easement on an existing trail connecting the PG&E Trail to the Black Mountain Trail, and a 46 -acre parcel of land located on Monte Bello Ridge that includes a segment of Monte Bello Road adjacent to Monte Bello Open Space Preserve. The properties being transferred to the District have existing trails that are currently utilized by the public, and this use R-06-84 Page 6 will be permitted to continue. These lands will continue to be open for public trail use and maintained in a natural condition. When the District property is transferred to Hanson, given its stated intention to stabilize a portion of the quarry located on the 20 -acre parcel, it is reasonable to expect that grading will occur within a 4 -acre triangular area in the future. Since it is possible that such a project will occur, the conservation easement being reserved by the District over the 20 -acre parcel would allow for a one-time quarry wall - stabilization project and the construction of a 20 -foot wide maintenance road along the crest of the quarry wall. If such a grading project is proposed on the 20 -acre parcel, it would be subject to all laws, ordinances and regulations of federal, state, regional or county governments, including an appropriate environmental review of the project by Santa Clara County, as required by CEQA. CEOA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (Califomia Environmental Quality Act) under Sections 15316, 15317, 15325, and 15061 of the CEQA Guidelines as follows: Section 15301 exempts the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the agency's determination. Under the terms of the conservation easement, Hanson is permitted to undertake a repair to a landslide and a quarry wall stabilization project on approximately 4 acres of the 20 -acre parcel. The project would probably involve establishing benches, which would be a minor alteration to topographical features involving no expansion of commercial quarrying. Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The Use and Management Plan specifies that the properties being transferred to the District will not be developed and will remain in a natural condition. In addition, the conservation easement reserved by the District over the 20 -acre parcel being transferred to Hanson requires the property to remain in a natural condition after a one-time quarry wall stabilization project to repair an existing landslide. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will receive fee interest in two non-contiguous, undeveloped parcels of land and will maintain their open space character. No new development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This project will transfer to the District fee interest in two non-contiguous open space parcels and a trail easement. The 20 -acre parcel of land being transferred to Hanson accomplishes the preservation of 107 acres of open space land adjacent to Rancho San Antonio and Monte Bello Open Space Preserves. Although fee interest of the 20 -acre parcel will transfer from public to private ownership, the District will retain a conservation easement to protect the property's open space values. The District will ensure the fee, and easement interests will be preserved for public open space purposes by incorporating the lands and easement into Rancho San Antonio and Monte Bello Open Space Preserves. This acquisition qualifies under all four sections. TERMS & CONDITIONS The recommended exchange between Hanson and the District involves the District transferring a 20 -acre property to Hanson with the District reserving a conservation easement over the property to protect the scenic and open space qualities of the property to the maximum extent possible. In return, the District R-06-84 Page 7 would receive two properties totaling 107 acres and a public trail easement. This is an equal -value property exchange, and the only costs will be for due diligence, escrow services, and title insurance. The exchange would transfer a 20 -acre portion of an 80 -acre parcel originally acquired by the District from the Archdiocese of San Francisco in 1977. The area has not been designated for public use due to its steep terrain, and more recently due to its proximity to the unstable area at the edge of the Hanson quarry. The District will reserve a conservation easement over the entire 20 -acre property, prohibiting development and commercial quarrying activity and limiting other activity to that required for slope stability as determined by the regulating agencies. Hanson will provide financial guarantees in the total amount of $2,000,000 to ensure that the District will receive compensation if slope failure causes erosion of the area protected by the conservation easement. In exchange, the District will receive from Hanson: • 61 acres of land north of and including the PG&E Trail. • 46 acres of land south of and including Monte Bello Road. • A 20 -foot -wide trail easement along the existing Black Mountain Trail extension. Hanson will retain ingress and egress easements along the PG&E Trail and Monte Bello Road solely for the purpose of maintaining its adjacent lands. These easements may not be used for any other purposes, including potential future alternative uses of its adjacent lands. The two fee parcels of land to be transferred to the District are highly desirable additions to Rancho San Antonio and Monte Bello Open Space Preserves because of their valuable wildlife habitat, scenic values, and regional trail connections. Both parcels have existing trails that have been utilized by the public for many years, even prior to the District's purchase of adjacent lands. Due to the extremely scenic value of Monte Bello Ridge, the District has been particularly concerned about the potential visual and traffic impacts that residential development would have had on the upper Monte Bello Road parcel. The Black Mountain Trail extension is important in terms of preserving an existing trail that provides pubic access between Rancho San Antonio Open Space Preserve and the Black Mountain area of the Monte Bello Open Space Preserve. The trail easement is for public trail use and maintenance and patrol purposes. The recommended property exchange involves the transfer of 20 acres of dedicated open space land, which requires a unanimous vote by the Board of Directors. District staff has determined that the 46- and 61 -acre properties and the public trail easement being transferred to the District are of equal or greater value than the 20 -acre property being transferred by the District to Hanson. PUBLIC NOTIFICATION Property owners of land located adjacent to or surrounding the subject property have been mailed written notices of this proposed acquisition. Prepared by: Del Woods, Senior Acquisition Planner Contact Persons: Mike Williams, Real Property Manager Del Woods, Senior Acquisition Planner RESOLUTION 06 - RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING EXECUTION OF AGREEMENT TO EXCHANGE INTERESTS IN REAL PROPERTY, AUTHORIZING OFFICER TO EXECUTE GRANT DEED AND RESERVATION OF CONSERVATION EASEMENT FOR THE DISTRICT'S REAL PROPERTY BEING EXCHANGED, AUTHORIZING OFFICER TO EXECUTE CERTIFICATES OF ACCEPTANCE OF GRANTS TO DISTRICT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (MONTE BELLO AND RANCHO SAN ANTONIO OPEN SPACE PRESERVES — LANDS OF HANSON PERMANENTE CEMENT) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Exchange Agreement ("Agreement") between Hanson Permanente Cement, Inc. an Arizona corporation ("Hanson") and Midpeninsula Regional Open Space District ("District"), a copy of which is attached hereto and by reference made a part hereof, and authorizes the President and/or appropriate officers to execute the Agreement on behalf of the District. Section Two. The President of the Board of Directors and/or other appropriate officer is authorized to execute a Grant Deed and Reservation of Conservation Easement conveying title to the Real Property being exchanged to Hanson. Section Three. The General Manager or President of the Board of Directors and/or other appropriate officer is authorized to execute Certificates of Acceptance on behalf of the District for the properties being exchanged to the District from Hanson. Section Four. The General Manager of the District or the General Manager's designee shall cause to be given appropriate notice of execution to Hanson and to extend close of escrow if necessary. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and any other transactional documents that do not involve any material change to any term of the Agreement or other transactional documents that are necessary or appropriate to the closing or implementation of this transaction. Section Five. The General Manager of the District is authorized to expend up to $20,000 to cover the cost of title insurance, escrow fees, and other miscellaneous costs related to this transaction. Section Six. The Board of Directors finds and determines that, pursuant to Section 5540.5 of the Public Resources Code of the State of California, the granting and acceptance of these Grant Deeds is consistent with Public Resources Code 5540.5, that the real properties being acquired by the District are of equal or greater value than the real property being transferred to Hanson, and are necessary to be acquired for open space purposes. And that the District property being granted to Hanson is no longer needed for open space purposes. * * * * * * * * * * * PROPOSED HANSON LAND EXCHANGE Rancho San Antonio and Monte Bello 0 e S•ace Preserves Hidden Villa R+ncho San Co Black Mountain Trail Rancho San Antonio Open Space Preserve L ei 1,. it �/' • - / Black Mountain 35109002 , Trail Easement '.. Monte Bello Open Space Preserve 17,, sa 35112055 35109003 35112001 Io Ridge Q 35138007 35109011 35111012 35109018 Map 1 Produced by Midpeninsula Regional Open Space District, July 2006 " MROSD /' Exchange Parcel (20 Acres) 35109012 ///' _ 0 35109017 I / I 4, i i ll 1 0.25 0.5 Miles Proposed 20 Acre Exchange Parcel with Reservation of Conservation Easement and Financial Guarantees 0 Scale: 1" = 200' REA 5 Acres) 20' wide road will be located within a 200' wide hatched corridor. $500k Guaranteed $1 million Guaranteed Payment Line A -1/A-2 AA cres) A-1, (+- 4 Acres) Potentially new / grading lines Payment Line B/Property Line 0 $500k Guaranteed Payment Line A/B A-2 (+- 11 Acres) Map 2 Exhibit B: Black Mountain Trail Extension Easement os Quarry Hidden Villa Morite Bello Open Space Preserve Rancho San Antonio Open Space Preserve Existing Undesignated & Unmaintained Trail Hanson Permanente Cement Existing Undesignated Trait (Hanson Easement) Existing Undesignated Trail (On District Land) District Preserve Trail (Hiking Et Equestrian Use Only) MROSD Preserves Private Property Hidden Villa MROSD Conservation or Agricultural Easement Midpeninsula Regional Open Space District (MROSD) 0 November, 2011 Feet 0 1,000 2,000 While the District strives to use the best available digital data, this data does not represent a legal survey and is merely a graphic illustration of geographic features. Midpeninsula Regional Open Space District R-11-121 Meeting 11-33 December 14, 2011 AGENDA ITEM 9 AGENDA ITEM Adoption of a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Alpine Pond Habitat Restoration and Interpretive Boardwalk Project and Approval of Phase I, to be Implemented Pending Acquisition of Grant Ands GENERAL MANAGER'S RECOMMENDATIONS Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, pursuant to the California Environmental Quality Act, for the Alpine Pond Habitat Restoration and Interpretive Boardwalk Project. 2. Approve implementation of Phase I of the Alpine Pond Habitat Restoration and Interpretive Boardwalk Project, as described below, pending acquisition of grant funds. SUMMARY The Alpine Pond Habitat Restoration and Interpretive Boardwalk Project (Project) was developed to improve habitat for special -status wildlife and enhance public access and educational opportunities at Alpine Pond. In September, the Board of Directors authorized staff to pursue a Habitat Conservation Fund grant to provide matching funds for the Phase I of the Project (refer to Report R-11-26). Phase I includes pond draining and construction of several boardwalk segments. A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) were prepared pursuant to the California Environmental Quality Act (CEQA). To complete this application process, certification of the MND/MMRP and formal approval of Phase I of the Project is needed. BACKGROUND Alpine Pond is home to the David C. Daniels Nature Center, an interactive educational facility that serves as a centerpiece to the District's outdoor education and public outreach program. The pond also provides known or potential habitat for special -status species including California red - legged frog, western pond turtle, and San Francisco garter snake. Both of these uses of Alpine Pond, however, have been impacted by the existing biological conditions within the pond. R-11-121 Page 2 Dense stands of cattail and, to a lesser extent, willows, currently impede public access and viewing around much of the pond's shoreline. Also, robust populations of nonnative predatory fish and crayfish within the pond prey upon special -status species, especially red -legged frogs. To address these and other concerns, the District initiated a long-term management planning process. In 2008, a team of hydrologists, environmental engineers, and biologists was contracted to examine the biotic and physical conditions at the pond and develop a range of management alternatives. District resource management staff worked closely with the team to develop a preferred management alternative, which includes the following actions: • Localized control of cattails for several sections along the dam and in the area between the Nature Center and the floating dock; • Periodic removal of portions of the floating cattail mats on the northern side of the pond using a long -arm excavator; • A one-time draining, via pump, of the pond in early Fall to eliminate non-native fish, and public outreach/installation of interpretive signage to discourage re -introduction; • Installation of interpretive trails, boardwalks, and viewing platforms at key locations to permit observation of the pond's different habitat types. At this time, the Board directed staff to develop an implementation plan for these actions (refer to Report R-08-96). In January 2010, the landscape architecture firm Restoration Design Group was retained to design the boardwalk and interpretive improvements (refer to Report R-10-10). Preliminary design concepts were vetted in March 2010 by the Use and Management Committee and the preferred design was fully developed into plans and specifications. A biologist with extensive experience in pond management, including draining, was also contracted and assisted in the development of a pond draining and habitat enhancement plan. DISCUSSION According to a preliminary cost estimate prepare by Restoration Design Group, the anticipated total cost of the full project is estimated to be approximately $750,000 (2010 dollars, including a 10% design contingency). In order to implement the project in a timely manner with minimal impacts on other capital projects, staff prioritized the project components and developed a phased approach to implementation (also refer to Attachment A): Phase I — estimated at $500,000 • Construction documents and permitting ($100,000) • Pond draining, site regrading to improve drainage, and revegetation ($138,000) • Boardwalk construction ($200,000) • Trail restoration and amenities, drainage improvements ($60,000) Phase II — estimated at $250,000 • Additional boardwalk elements, including a floating box blind and gangway • Interpretive features: council ring/outdoor classroom, signage, educational materials R-1.1-121 Page 3 In September 2011, the Board authorized staff to apply for a matching grant in the amount of $257,000 from the Habitat Conservation Fund (HCF) Program to fund Phase I of the project (refer to Report R-1 1-26). Staff submitted an application packet prior to the October 3, 2011 deadline. However, a Board -approved Mitigated Negative Declaration and Notice of Determination are required to complete the application package. FISCAL IMPACT No direct cost is associated with certification of the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program. Phase I implementation of the Project is contingent upon the award of the HCF Grant. The HCF grant program is expected to announce its grant recipients in July 2012. If HCF grant funds are awarded to the project, District staff will proceed with completing construction documents and preparing a permit package in FY2012-13 for Phase I. The project would be bid and constructed in FY2013-14. The $257,000 match amount is expected to be included in the FY2012-13 and FY2013-14 budgets. HCF grant monies must be disbursed by 2019 and would reimburse project expenses incurred beyond FY2010-11. If HCF grant funds are not awarded, staff will continue to pursue other grant opportunities and consider further reducing the scope of Phase I to include only basic, primary elements to further reduce Phase I implementation costs. CEQA COMPLIANCE Project Description The project involves the temporary dewatering of a 2.7 acre pond to eradicate predatory non- native fish to improve breeding habitat for the California red -legged frog, construction of up to 400 linear feet of boardwalk, installation/refurbishment of picnic and informal seating, perimeter trail resurfacing, and upland habitat restoration. Project implementation is contingent upon acquisition of grant or other funding. CEQA Determination A MND for the Alpine Pond project was completed and provided to the Board for review as part of a prior Agenda Item to authorize a grant application on September 28, 2011 (refer to Report R-11-26). The public and agency comment period ended on October 17, 2011. Mitigation measures identified in the CEQA document have been designed to mitigate potential negative effects to sensitive natural and cultural resources, and downstream water quality, to a less -than - significant level. Comments Received As of October 17, 2011, the District had not received any comments on either the Initial Study or the MND. This completed the CEQA comment period for the project. Mitigation Monitoring Program In accordance with CEQA, the District has prepared a Mitigation Monitoring Program, which describes project -specific mitigation measures and monitoring process (Attachment B). The Mitigation Monitoring Program ensures that all adopted measures intended to mitigate potentially significant environmental impacts will be implemented. The project incorporates all of these mitigation measures. R-1.1-121 Page 4 CEQA Findings The Board Findings required by CEQA to adopt the MND and the Mitigation Monitoring Program are set out in the attached Resolution (see Attachment C). PUBLIC NOTICE A copy of the Notice of Intent to Adopt the MND was provided to Skyline Ridge Open Space Preserve neighbors and other interested parties, US Fish and Wildlife Service, California Department of Fish and Game, San Francisco Bay Regional Water Quality Control Board, and San Mateo County. The public and agency comment period for the project ended October 17, 2011 and, as noted above, no comments were received. Public notice of this Agenda Item was provided per the Brown Act. No additional notice is required. NEXT STEPS Following Board approval, a Notice of Determination (Attachment D) will be completed and submitted to the Habitat Conservation Fund program to complete the grant application package. If grant funds are secured, District staff will proceed with completing construction documents and preparing a permit package in FY2012-13 that incorporates Phase I of the project. Phase I would be bid and constructed in FY2013-14. In the event the grant is not awarded, staff would continue to pursue other grant opportunities and consider further reducing the scope of Phase I to further reduce implementation costs. The District would reserve the right to implement later phases of the project in the future as additional funding is secured. Attachments: A. Phase I Site Plan B. Mitigation Monitoring Program C. Resolution D. Notice of Determination Note: Copies of the Initial Study and Mitigated Negative Declaration were provided to the Board and made available to the public on September 28, 2011. Prepared by: Lisa Bankosh, Open Space Planner II Contact person: Same as above Created By: aroa Russian Ridge Open Space Preserve Skyline Rid Open Space Pr - ery Eradication of Predatory Non -Native Fish Attachment A: Alpine Pond Project, Phase 1 Site Plan Skyline Ridge Open Space Preserve Alpine Pond Construction of New Seasonal Wetlands Page Mill Rd Existing Cattail Wetland Existing Seasonal Wetland Proposed Seasonal Wetland Existing Trail )) Trail Decommissioning Proposed Boardwalk Proposed Trail Resurfacing Midpeninsula Regional Open Space District (MROSD) 8 December, 2011 100 200 Ilk REGIONAL OPEN SPACE White the District strives to use the best available digital data. this data does not represent a legal survey and is merely a graphic illustration of geographic features. ATTACHMENT B: MITIGATION MONITORING PROGRAM Alpine Pond Habitat Restoration and Interpretive Boardwalk Project Skyline Ridge Open Space Preserve State Clearinghouse Number: 2011092040 San Mateo County, CA December 2011 Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 SKYLINE RIDGE OPEN SPACE PRESERVE ALPINE POND HABITAT RESTRATION AND INTERPRETIVE BOARDWALK PROJECT MITIGATION MONITORING PROGRAM This mitigation monitoring program (MMP) includes a brief discussion of the legal basis and purpose of the program, a key to understanding the monitoring matrix, discussion and direction regarding noncompliance complaints, and the mitigation monitoring matrix itself. LEGAL BASIS AND PURPOSE OF THE MITGATION MONITORING PROGRAM Public Resources Code (PRC) 21081.6 requires public agencies to adopt mitigation monitoring or reporting programs whenever certifying and environmental impact report or mitigated negative declaration. This requirement facilitates implementation of all mitigation measures adopted through the California Environmental Quality Act (CEQA) process. MONITORING MATRIX The following pages provide a series of tables identifying the mitigations incorporated into the Alpine Pond Habitat Restoration and Interpretive Boardwalk project at Skyline Ridge Open Space Preserve (the project). These mitigations are reproduced from the Mitigated Negative Declaration for the project. The columns within the tables have the following meanings: Number: The number in this column refers to the Initial Study section where the mitigation is discussed. Mitigation: Timing: Who will verify? Agency / Department Consultation: Verification: This column lists the specific mitigation identified within the Mitigated Negative Declaration. This column identifies at what point in time, review process, or phase the mitigation will be completed. The mitigations are organized by order in which they appear in the Mitigated Negative Declaration. This column references the District staff that will ensure implementation of the mitigation. This column references any public agency or District Department with which coordination is required to ensure implementation of the mitigation. California Department of Fish and Game is listed as CDFG. The United States Fish and Wildlife Service is listed as USFWS. This column will be initialed and dated by the individual designated to confirm implementation. NONCOMPLIANCE COMPLAINTS Any person or agency may file a complaint asserting noncompliance with the mitigation measure associated with the project. The complaint shall be directed to the District's General Manager in written form, providing specific information on the asserted violation. The General Manager shall cause an investigation and determine the validity of the complaint; if noncompliance with the mitigation has occurred, the General Manager shall cause appropriate actions to remedy any violation. The complainant shall receive written confirmation indicating the results of the investigation or the final action corresponding to the particular noncompliance. Number Mitigation Timing Who win Department verify: or Agency Consultation Verification (Date & Initials) Mitigation (BIO- 1) To avoid potential impacts to California red -legged frog, San Prior to construction District Open N/A in Section Francisco garter snake, and western pond turtle, worker environmental and as needed (in the Space IV(a). awareness training will be conducted for all construction crews and event of new project Planner I1 or contractors that will be accessing the site. The education training will be staff). Training will be their conducted prior to starting work on the project and upon the arrival of any new worker. The training will include a brief review of the California red- legged frog, San Francisco garter snake, and western pond turtle, their life history, field identification, habitat requirements for each species, location of sensitive areas, possible fines for violations, avoidance measures, and necessary actions if sensitive species are encountered. provided prior to beginning project construction and on an as needed basis to ensure that new staff is trained prior to accessing the project site. designee Mitigation (BIO-2) To avoid impacts to CRLF, SFGS, and WPT during the pond Prior to and during Consulting USFWS in Section draining and removal of non-native fish, the pond drain will be executed by project construction biologists CDFG IV(a). biologists approved by the USFWS to handle these species. Visual surveys will be conducted prior to initiating the draining to identify special -status species present. Appropriate arrangements will be made with United each day. States Fish and Wildlife Service and the California Department of Fish and Game to remove special -status species from harm's way. One hour prior to pumping, and during all pumping activities, a biologist shall be on site. Pumps will not be run until the pump out -flow point or the screen on the intake hose is checked. Biological monitors will also periodically check the intake screen during the pumping process. Monitoring during draining, including visual encounter surveys during random periods over a variety of climatic gradients, will quantify the number of animals that might be dispersing from the site. If deemed necessary by the biologist, cover boards (i.e., 1 -meter square plywood panels laying flat on the ground) will be distributed around the pond to facilitate dispersal for CRLF and aide in the ability of monitors to detect dispersal events. If CRLF, WPT, or SFGS are encountered, no work shall occur until the frog, snake, or turtle has left the area on its own, or until appropriate arrangements are made with United States Fish and Wildlife Service and the California Department of Fish and Game. Mitigation in Section IV(a). (BIO- 3) To avoid potential impacts to CRLF, SFGS, and WPT during other project implementation activities, a USFWS-approved biological monitor will be required to be present on site during boardwalk construction, trail resurfacing, habitat restoration, and all other project construction activities within suitable habitat. In areas of suitable habitat, the monitor will survey parking areas, staged equipment, access routes, and the project area prior to the beginning of construction each day. The biological monitor will continue to survey the project area throughout construction each day. If California red -legged frog, San Francisco garter snake or western pond turtle are encountered, no work shall occur until the frog, snake or turtle has left the area on its own, If California red -legged frog, San Francisco garter snake or western pond turtle are encountered, no work shall occur until the frog, snake or turtle has left the area on its own and appropriate arrangements are made with United States Fish and Wildlife Service and the California Department of Fish and Game. During project construction each day District Open Space Planner II or their designee USFWS CDFG Mitigation in Section IV(a). (BIO- 4) To avoid potential impacts to California red -legged frog, San Francisco garter snake, and western pond turtle, all project work within the pond shall be completed when the pond is dewatered and unsuitable for use by aquatic species. Prior to construction, the pond will be inspected to ensure that it is dry. District Open Space Planner II or their designee N/A Mitigation in Section IV(a). (BIO-5) To avoid potential impacts to dusky -footed woodrat nests, a preconstruction survey will be conducted by a qualified biologist. All nests encountered during the survey will be flagged and, if necessary, fenced at radius of five feet, for avoidance during construction. If a nest cannot be avoided, the District will consult with the Department of Fish and Game biologist to dismantle the nest. No work shall occur until the woodrat has left the area. Within one month prior to construction, the project impact area will be surveyed for woodrat nests. District Open Space Planner II or their designee N/A Mitigation in Section IV(a). (BIO- 6) To avoid potential indirect impacts to steelhead spawning habitat downstream of the project area, suspended sediments will be removed from draining pond water through the use of a settling basin or other method, prior to discharging the water to the drainage channel. Prior to and during construction, sediment removal structures will be inspected to ensure proper functioning District Open Space Planner II or their designee N/A Mitigation (BIO-7) The District shall install, maintain, and monitor a minimum of Immediately following District Open N/A in Section 2,400 square feet (0.06 acre) of wetland habitat, consisting of a diverse completion of Space IV(a). mixture of wetland plants, on the project site. The restoration plant palette will consist of low -growing species that will not obscure views of the pond, and will be designed to enhance habitat for aquatic invertebrates at the pond. This habitat creation brings impacts to jurisdictional wetlands to a less than significant level. construction activities Planner II or their designee Number Mitigation Timing Who will verify? Consultation Department or Agency Verification (Date & Initials) Mitigation (CUL-1) Implementation of the following measures would reduce Throughout project District N/A in Section potential impacts to cultural and historical resources, including buried and implementation. Resource V(b). unknown archeological and paleontological resources to a less -than significant level: • If any commonly recognized sensitive cultural resources such as human formed artifacts including projectile points, grinding stones, bowls, baskets, historic bottles, cans, or trash deposits are encountered during project construction, every reasonable effort shall be made to avoid the resources. Work shall stop within 100 feet of the object(s) and the contractor shall contact the District. Planner II or their designee No work shall resume within 100 feet until a qualified cultural and/or historical resources expert can assess the significance of the find. • A reasonable effort will be made by the District to avoid or minimize harm to the discovery until significance is determined and an appropriate treatment can be identified and implemented. Methods to protect finds include fencing and covering with protective material such as culturally sterile soil or plywood. • If vandalism is a threat, 24 -hour security shall be provided. • Construction outside of the find location can continue during the significance evaluation period and while mitigation for cultural and/or historical resources is being carried out, only if a qualified cultural and/or historical resources expert is present onsite monitoring any additional subsurface excavations within 100 feet of the find. • If a resource cannot be avoided, a qualified cultural and/or historical resources expert will develop an appropriate Number Mitigation Timing Who will verify: Department or Agency Consultation Verification (Date & Initials) Archaeological or Paleontological Action Plan for treatment to minimize or mitigate the adverse effects. The District will not proceed with reconstruction activities within 100 feet of the find until the Action Plan has been reviewed and approved. • Findings will be detailed in a professional report in accordance with current professional standards. Any non -grave associated artifacts will be curated with an appropriate repository. • Project documents shall include a requirement that project personnel shall not collect cultural and/or historical resources encountered during construction. This measure is consistent with federal guideline 36 CFR 800.13(a) for invoking unanticipated discoveries. Mitigation in Section V(b). (CUL-2) If human remains are encountered, all work within 100 feet of the remains shall cease immediately and the contractor shall contact the District. The District will contact the San Mateo County Coroner to evaluate the remains, and follow the procedures and protocols set forth in § 15064.5(e) of the CEQA Guidelines. No further disturbance of the site or any nearby area reasonably suspected to overlie adjacent remains shall occur until the County Coroner has made a determination of origin and disposition, which shall be made within two working days from the time the Coroner is notified of the discovery, pursuant to State Health and Safety Code Section 7050.5 and Public Resources Code Section 5097.98. If the remains are determined to be Native American, the Coroner will notify the Native American Heritage Commission (NAHC) within 24 hours, which will determine and notify the Most Likely Descendant (MLD). The MLD may recommend within 48 hours of their notification by the NAHC the means of treating or disposing of, with appropriate dignity, the human remains and grave goods. In the event of difficulty locating a MLD or failure of the MLD to make a timely recommendation, the human remains and grave goods shall be reburied with appropriate dignity on the property in a location not subject to further subsurface disturbance. Throughout project implementation. District Resource Planner II or their designee N/A Mitigation in Section IX(c). (HYD-1) Draining pond water shall be subject to both energy dissipation and silt removal techniques. Techniques include, but are not be limited to, a plywood apron, a riprap apron or other energy dissipation barrier and geotextile, silt barrier, or silt curtains, and shall be approved by the Throughout project construction District Open Space Planner II or their RWQCB Number Mitigation Timing Who will verify? Department or Agency Consultation Verification (Date & Initials) Regional Water Quality Control Board to ensure that impacts to downstream water quality are reduced to a less than significant level. designee ATTACHMENT C RESOLUTION NO. 11-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING THE MITIGATED NEGATIVE DECLARATION, THE MITIGATION MONITORING PROGRAM, AND THE FINDINGS IN CONNECTION WITH THE PROPOSED ALPINE POND HABITAT RESTORATION AND INTERPRETIVE BOARDWALK PROJECT (SKYLINE RIDGE OPEN SPACE PRESERVE) WHEREAS The Board of Directors of the Midpeninsula Regional Open Space District ("District") has reviewed the proposed Alpine Pond Habitat Restoration and Interpretive Boardwalk Project and all associated actions ("the Project") and has reviewed the Mitigated Negative Declaration ("MND") analyzing the environmental effects of the Project; NOW, THEREFORE, BE IT RESOLVED by the District Board of Directors that, based upon the Initial Study, Mitigated Negative Declaration, Mitigation Monitoring Program, all comments received, and all substantial evidence in light of the whole record presented, the Board of Directors finds that: Notice of the availability of the Initial Study and Mitigated Negative Declaration and all hearings on the MND was given as required by law and the actions were conducted pursuant to California Environmental Quality Act (CEQA) and the CEQA Guidelines. 2. All interested parties desiring to comment on the MND were given the opportunity to submit oral and written comments on the adequacy of the MND prior to this action by the Board of Directors. No comments were received. 3. Prior to approving the Project that is the subject of the MND, the Board has considered the MND, along with all comments received during the public review process. 4. The MND finds potentially significant effects with respect biological resources, cultural resources, and water quality and the Board hereby finds that these effects will be mitigated or avoided by the changes made in the Project as described in the Initial Study and the MND. 5. The Board finds that, on the basis of the whole record before it, including the Initial Study and MND, that there is no substantial evidence that the Project will have a significant effect on the environment in that, although the proposed Project could have significant effect on the environment, there will not be a significant effect in this case since Mitigation Measures have been made a part of the Project to avoid such effects. 6. The Board adopts the MND and determines that the MND reflects the District's independent judgment and analysis. 7. The Board adopts the attached Mitigation Monitoring and Reporting Program and will require it to be implemented as part of the Project. 8. The location and custodian of the documents or other material which constitute the record of proceedings upon which this decision is based are located at the offices of the General Manager of the Midpeninsula Regional Open Space District, 330 Distel Circle, Los Altos, California 94022. Notice of Determination Attachment D Appendix D To: RI Office of Planning and Research For US. Vail: P.O. Box 3044 Sacramento. CA 95812-3044 ,Sheri Address: 1400 Tenth St. Sacramento. CA 95814 RI County Clerk County of: San Mateo Address: 555 County Center, First Floor Redwood City, CA 94063-1665 From: Public Agency: Midpeninsula Regional Open Space District Address: 330 Distel Circle Los Altos, CA, 94022 Contact: Lisa Bankosh, Open Space Planner II Phone: (650) 691-1200 x508 Lead Agency (if different from above): Address: Contact: Phone: SUBJECT: Filing of Notice of Determination in compliance with Section 21108 or 21152 of the Public Resources Code. State Clearinghouse Number (if submitted to State Clearinghouse): 2011092040 Project Title: Alpine Pond Habitat Restoration and Interpretive Boardwalk Project Location (include county): Skyline Ridge Open Space Preserve, San Mateo County Project Description: The project involves the temporary dewatering of a 2.7 acre pond to eradicate predatory non-native fish to improve breeding habitat for the CA red -legged frog, construction of up to 400 linear feet of boardwalk, installation/refurbishment of picnic and informal seating, perimeter trail resurfacing, and upland habitat restoration This is to advise that the Midpeninsula Regional Open S ace District has approved the above described project on 4.4 Lead Agency or Responsible Agency December 14, 2011 and has made the tbllowing determinations regarding the above described project: (Date) 1. The project [ ❑will ®will not] have a significant effect on the environment. 2. ❑ An Environmental Impact Report was prepared for this project pursuant to the provisions ofCFQA. ® A Negative Declaration was prepared for this project pursuant to the provisions ofCFQA. 3. Mitigation measures [©were ❑were not] made a condition of the approval of the project. 4. A mitigation reporting or monitoring plan [®was was not' adopted for this project. 5. A statement of Overriding Considerations [ was ® was not] adopted for this project. 6. Findings [®were were not] made pursuant to the provisions ofCFQA. This is to certify that the final El with comments and responses and record of project approval, or the negative Declaration, is available to the General Public at: 330 Distel Circle, Los Altos, CA 94022 Signature (Public Agency) Title Planning Manager Date 12/14/2011 Date Received for tiling at OPR Authority cited: Sections 21083. Public Resources Code. Reference Section 21000-21174, Public Resources Code. Revised 2005 Midpeninsula Regional Open Space District R-11-112 Meeting 11-33 December 14, 2011 AGENDA ITEM 10 AGENDA ITEM Award of Contract for Remodel of the Folger Ranch House located at La Honda Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute a contract with Southwest Construction for a bid amount of $157,244, with an 10% contingency of $15,756, for a total amount not to exceed $173,000, to complete the Folger Ranch House Remodel Project at La Honda Creek Open Space Preserve. SUMMARY The purpose of the Folger Ranch House Remodel and Water System Improvements Project (Project) is to establish Midpeninsula Regional Open Space District's (District) first Coastal Annexation Area employee residence and provide an ongoing and after-hours presence for the former Driscoll Ranch area of La Honda Creek Open Space Preserve. The Project has been divided into two phases; with Phase I recently completed to establish a potable water system (see Report R-11-80). Phase II, which is the subject of this report, consists of basic habitability upgrades and code -required corrections of the ranch house. Staff recommends awarding the Phase II contract to Southwest Construction for a total amount not to exceed $173,000. DISCUSSION Background The Folger Ranch House is located in the former Driscoll Ranch area of La Honda Creek Open Space Preserve (Preserve), approximately four miles west of the Town of La Honda, on an unpaved ranch road north of La Honda Road (refer to Attachments 1 and 2). The purpose of the Project is to establish a District Coastside employee residence and provide an after-hours presence at the former Driscoll Ranch area of the Preserve. In order to meet the October 15, 2011 grading deadline set by San Mateo County, the Project was split into two phases. Phase I required grading work and consisted of water system improvements to provide potable water to the residence. The contract for Phase I was awarded August 24, 2011, and construction is complete. Phase II, which is the subject of this report, does not require grading and consists of the Folger Ranch House remodel. The house remodel includes the following basic habitability improvements: roof replacement; interior and exterior repainting; floor replacement and refurbishment; structural improvements; chimney and fireplace stabilization; new heating R-11-112 Page 2 system; plumbing and electrical system upgrades; code -related corrections; and replacement of appliances, fixtures, cabinetry, doors, and windows, as necessary. The contract requires 50% of waste material to be diverted from the land fill. Project History Prior to purchasing the former Driscoll Ranch property, the Real Property Committee met on November 16, 2005, to tour the property structures and surrounding lands. As part of this tour, the possibility of designating a structure as a ranger residence was discussed. This possibility was later memorialized in the draft La Honda Master Plan, which calls out the Folger Ranch residence as future employee housing given its strategic location. Subsequently, the Folger Ranch House Improvements Project was included as a Key Project during the FY2008-09 Action Plan. During this time, staff prepared a cost analysis to compare the cost of remodeling the existing residence versus demolishing the residence and installing a manufactured home. Remodeling the residence was shown to be the least expensive option, setting the course for the remodel project. Contractor Selection An initial Request for Bids for Phase II commenced on August 12, 2011, and sealed bids were opened on September 14, 2011. At the regular meeting of September 28, 2011, the Board approved the General Manager's recommendations to: (1) reject all bids received for Phase II; and (2) authorize staff to re-evaluate the Project scope and solicit new bids to complete Phase II. Following staff's reevaluation of the Project scope, the second bidding process for Phase II commenced on October 25, 2011. Staff issued a revised Request for Bids that specified the lowest responsive, responsible bidder would be based on the lowest total of the bid price in the base bid plus four additive alternate items. Bid packages were sent to sixteen (16) contractors and five (5) local builders' exchanges. A legal notice was posted in the San Jose Mercury News and San Mateo County Times and an Invitation to Bid was posted on the District website. A mandatory pre -bid meeting was held on November 4, 2011, and was attended by eight (8) contractors (contractors that attended the first bid tour were not required to attend this tour to bid on the project). Sealed bids were due on November 18, 2011, and seven (7) bids were received as shown below: Bidder Location Base Bid Percent Difference from Cost Estimate of $142,000 Southwest Construction San Bruno $157,244 + 10% Bayview Construction Burlingame $161,600 + 14% P & A Construction San Francisco $173,600 + 22% PCRB Inc. Concord $187,700 + 32% Rodan Builders Burlingame $252,740 + 78% Designed Building Systems Dublin $255,711 + 80% Southland Construction Pleasanton $276,446 + 95% Staff has thoroughly examined the bid proposals submitted, reviewed prior work experience, and checked references to verify that the selected contractor is a responsible, qualified bidder with R-11-112 Page 3 the skills, licenses, and experience necessary to complete the proposed Project. Staff recommends awarding the contract to Southwest Construction, which is the lowest responsible and responsive bidder. FISCAL IMPACT The FY2011-12 budget includes $311,000 to fund the Project. The Phase II contract for improvements to the Ranch House is for a base fee of $157,244, plus a 10% contingency of $15,756, for a total amount not to exceed $ 173,000. Staff expects Phase II to be completed during the first quarter of FY2012-13 and will request a small budget next fiscal year to complete the Project. This Project first began in earnest in 2010 and is estimated to cost a grand total of $363,000 over the course of the Project. PUBLIC NOTICE All legal notice requirements of the California Environmental Quality Act (CEQA) have been met, in addition to public noticing requirements of the Brown Act. CEQA COMPLIANCE The District adopted a Mitigated Negative Declaration and Mitigation Monitoring Program for Phase I and Phase II of the Project on August 24, 2011 (see Report 11-80 and Resolution 11-29), and determined that the Project would have no significant or cumulative effects because of implementation and adherence to mitigation measures that will prevent substantial impacts to environmental resources. The District also determined that implementation of the Project would not result in direct and indirect substantial adverse impacts or significant risk to human beings. NEXT STEPS Upon Board authorization, the General Manager will enter into a contract with Southwest Construction to perform construction services for the Phase II Folger Ranch House Remodel Project, which is scheduled to be completed by the summer of 2012. Attachments 1. Vicinity Map, Folger Ranch House 2. Site Map, Folger Ranch House Prepared by: Galli Basson, Planning Technician Contact person: Matt Baldzikowski, Resource Planner II Attachment 1: Vicinity Map, Folger Ranch House MROSD Other Protected Open Space or Park Lands Nonprofit Land r// Watershed Land Conservation or Agricultural Easement Other Public Agency e Midpeninsula Regional Open Space District June 2011 1:100,000 Miles 0 0.5 2 Storage Shed (Outside Project Scope) Storage Shed (Outside Project Scope) REGIONAL Midpeninsula Regional Open Space District R-11-117 Meeting 11-33 December 14, 2011 AGENDA ITEM 11 AGENDA ITEM Proposed purchase of the Balaban property as an addition to the Mount Umunhum area of Sierra Azul Open Space Preserve, located approximately 1/2 mile south of Almaden Reservoir along Alamitos Road (Santa Clara County Assessor's Parcel Number 562-23-005) ("83.4 acre Balaban Property"); Accept Grant of Right of First Offer for the Balaban property located at the end of Alamitos Road (Santa Clara County Assessor's Parcel Number 562-22-039) ("95.4 acre Balaban Property") ; and Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorical) exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Adopt the attached Resolution authorizing the purchase of the 83.4 acre Balaban property and accepting the Grant of Right of First Offer for a separate, proximate 95.4 acre Balaban property. 3. Adopt the Preliminary Use and Management Plan recommendations contained in this report and name the 83.4 acre Balaban Property as an addition to the Mount Umunhum Area of Sierra Azul Open Space Preserve. 4. Withhold dedication of the property as public open space at this time. SUMMARY The Midpeninsula Regional Open Space District (District) is proposing to approve a purchase agreement for the 83.4 acre Balaban Property, at a price of $800,000 and accepting the Grant of First Offer for the separate and proximate 95.4 acre Balaban Property. The following report presents a description of the Balaban properties, a Preliminary Use and Management Plan, the environmental review, the purchase terms and conditions, and the financial impacts of the proposed transactions. R-11-117 Page 2 DISCUSSION The 83.4 acre Balaban Property is located east of Los Gatos and southwest of Almaden Reservoir near the end of Alamitos Road. Situated in the Alamitos Creek watershed, the property is a natural addition to the Mount Umunhum Area of Sierra Azul Open Space Preserve. Almaden Reservoir and Almaden Quicksilver County Park are located approximately a half mile to the north. The 83.4 acre Balaban Property is bordered by District land to the north, west and south. Private properties are along the easterly boundary including the private Twin Creeks property. Alamitos Road runs along the southerly boundary of the property. The property includes densely wooded riparian corridor and scenic wooded hillside habitat. Purchase of the 83.4 acre Balaban Property would provide protection of valuable riparian and scenic resources and wildlife habitat, and may offer future regional trail connection along Alamitos Road. The irregular shaped 83.4 acre Balaban Property is accessible from the unpaved portion of Alamitos Road, a County maintained road, which delineates the southerly boundary of the property. At the southwest corner of the property, an unsurfaced road parallels Alamitos Creek to a small clearing in the middle of the property. The clearing consists of rolling terrain which enjoys good views of the surrounding hillsides. The property includes mixed evergreen forest including Douglas fir, oaks and madrones on the lower hillsides near Alamitos Creek with oak woodland and chaparral covering the upper slopes of the property. Several seasonal creeks and springs flow into Alamitos Creek. Common mammals in the chaparral community include black -tailed deer, coyote, brush rabbit, and dusky -footed wood rat. Although mostly undeveloped, the clearing in the middle of the 83.4 acre Balaban Property does include a couple of minor improvements such as a storage shed, picnic table and miscellaneous debris. All of these improvements will be removed by the seller before the property transfers to the District. The Balaban family also owns the 95.4 acre Balaban Property which is located approximately a quarter of a mile southeast of the 83.4 acre Balaban Property at the end of Alamitos Road. The 95.4 acre Balaban Property is situated at the confluence of Herbert and Alamitos Creeks. This property is accessible from an unsurfaced road at the end of Alamitos Road. As part of the proposed transaction, the District will receive a right of first offer (see below) to purchase the 95.4 acre Balaban Property in the future. USE AND MANAGEMENT Planning Considerations The 83.4 acre Balaban Property is located within the unincorporated area of Santa Clara County and is zoned HS (Hillside), requiring a 20 to 160 acre minimum lot size based upon a slope density formula. The property is comprised of one legal parcel and has a potential density of one residential site. Residential development of the clearing on the property would likely require a separate bridge across Alamitos Creek from Alamitos Road. R-11-117 Page 3 Preliminary Use and Management Plan (Next Steps) The principal purpose of the Preliminary Use and Management Plan is to establish interim status quo District land management to be in effect between the purchase and the completion of a subsequent long-term plan. The Preliminary Use and Management Plan will remain effective until the Master Plan is approved for Sierra Azul Open Space Preserve. The Preliminary Use and Management Plan include posting signs and routine patrol. The 83.4 acre Balaban Property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Signs and Site Security: Patrol: Site Safety Inspection: Name: Closed to public use. Review and install preserve boundary signs where appropriate. Routinely patrol the property utilizing the existing access road. An existing storage shed, picnic table and miscellaneous debris will be removed by seller before the property is transferred to the District. There are no known safety hazards on the site. Name the property as an addition to the Mt. Umunhum area of Sierra Azul Open Space Preserve. Dedication: Withhold dedication of the property as public open space at this time. CEQA COMPLIANCE Project Description The project consists of entering into an agreement to purchase the 83.4 acre Balaban Property as an addition to the Mount Umunhum Area of the Sierra Azul Open Space Preserve, and the concurrent adoption of a Preliminary Use and Management Plan for the property. As part of the transaction, the District will receive a Grant of First Offer to the 95.4 acre Balaban Property. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. CEQA Determination The District concludes this project will not have a significant effect on the environment. It is categorically exempt from CEQA under Article 19, Sections 15301, 15316, 15317, 15325 and 15061(b)(3) of the CEQA Guidelines as follows: Section 15301 exempts operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Under the terms of the R-11-117 Page 4 Preliminary Use and Management Plan, there will be no expansion of use, and the property will remain in a natural condition and closed to public use. Section 15316 exempts the acquisition of land in order to create parks if the land is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specifies that the land will not be developed and will remain in a natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the property. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. The Preliminary Use and Management Plan ensures that the property is preserved as open space by incorporating it into the Mt. Umunhum Area of Sierra Azul Open Space Preserve. The project is also exempt under 15061(b)(3), as there is no possibility the actions can have a significant effect on the environment. TERMS AND CONDITIONS The 83.4 acre Balaban Property is being purchased at a price of $800,000 (approximately $9,592 per acre) on an all cash basis at the close of escrow. The purchase price is considered fair and reasonable for a single building site and is supported by sales within this real estate market area. The property is vacant and being purchased on an "As -Is" basis. As a condition of this transaction, the Seller has agreed to remove personal property and debris by the close of escrow. The District is withholding $5,000 in escrow to ensure that these items are cleaned and removed to the District's satisfaction. Staff has also conducted site inspections of the property and contacted Santa Clara County's Planning, Building and Environmental Health Departments and is satisfied that no underground storage tanks or hazardous waste exist on the property. As part of this transaction, the District is also receiving a Grant of Right of First Offer to purchase the 95.4 acre Balaban Property. The District's Right of First Offer allows for a transfer to immediate members of the Balaban family. The Right of First Offer requires the seller to first offer to sell the 95.4 acre Balaban Property to the District before placing the property for sale on the open real estate market, and allows the District to match any unsolicited third party purchase offer received by the seller. BUDGET CONSIDERATIONS FY2011-12 Budget for New Land Purchases: New Land $13,495,000 Land purchase commitments this fiscal year ( $4,364,000) POST Barret Creek Uplands property (also on ($250,000) R-11-117 Page 5 this agenda) Balaban property ($800,000) New Land Purchase Budget Remaining $ 8,081,000 District Controller Mike Foster was consulted on this proposed purchase and has indicated that, considering cash flow and account balances, funds are available for this property purchase. PUBLIC NOTICE In addition to required Brown Act notice, property owners located adjacent to the Balaban property have been mailed a copy of the agenda for this property purchase. NEXT STEPS Upon approval by the Board of Directors, staff will proceed with the close of escrow for the purchase of the 83.4 acre Balaban Property. The District's Foothills field staff will manage the property as an addition to the Mt. Umunhum area of the Sierra Azul Open Space Preserve. Attachments: 1. Resolution 2. Map Prepared by: Michael Williams, Real Property Manager Contact person: Same as above Graphics prepared by: Zachery Alexander, Planner 1 RESOLUTION 11-XX RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING APPROVAL OF PURCHASE AGREEMENT AND GRANT OF RIGHT OF FIRST OFFER, AND AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (SIERRA AZUL OPEN SPACE PRESERVE - LANDS OF BALABAN) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Purchase Agreement with Jason Balaban, MD Pension Plan Trust, and the Midpeninsula Regional Open Space District, a copy of which purchase agreement is attached hereto and by reference made a part hereof, and authorizes the President or other appropriate officer to execute the Agreement on behalf of the District to acquire the real property described therein ("the Balaban Property"). Section Two. The General Manager, President of the Board of Directors or other appropriate officer is authorized to execute Grant of Right of First Offer and the General Manager, President of the Board of Directors or other appropriate officer is authorized to execute the attendant Certificates of Acceptance on behalf of the District. Section Three. The General Manager or the General Manager's designee shall cause to be given appropriate notice of acceptance to the seller and to extend escrow if necessary. Section Four. The General Manager is authorized to expend up to $5,000 to cover the cost of title insurance, escrow fees, and miscellaneous costs related to this transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. Section Six. The purpose of this Section is to enable the District to reimburse its general fund for the cost of certain land acquisitions. The District wishes to finance certain of these real property acquisitions and expects to use tax-exempt debt, such as bonds, but a tax-exempt financing is not cost -justified for the District unless the principal amount of the financing is large enough to justify the related financing costs. Consequently, it is the District's practice to buy property with its general funds and, when a tax-exempt financing is cost justified based on the aggregate value of acquisitions, to issue tax-exempt obligations to reimburse itself for previous expenditures of general funds. These general funds are needed for operating and other working capital needs of the District and are not intended to be used to finance property acquisitions on a long-term basis. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 2 2 F e rt Proposed Balaban Property Addition to Sierra Azul OSP rj Highlighted Property MROSD Preserves Other Protected Open Space or Park Lands Land Trust Watershed Land 1111 Other Public Agency Private Property 1":.: *1 Developed Land zJ Management Agreement Non MROSD Conservation or Agricultural Easement MROSD Conservation or Agricultural Easement Miles 0 Midpeninsuta Regional Open Space District (MROSD) 0 December, 2011 0.5 1 ilk OPEN SPACE While the District strives to use the best available digital data, this data does not represent a legal survey and is merely a graphic illustration of geographic features. Midpeninsula Regional Open Space District R-11-113 Meeting 11-33 December 14, 2011 AGENDA ITEM 12 AGENDA ITEM Proposed purchase of the Peninsula Open Space Trust (Barret Creek Uplands) property as an addition to the Mount Umunhum area of Sierra Azul Open Space Preserve, located approximately '/2 mile south of Almaden Reservoir in Barret Canyon (Santa Clara County Assessor's Parcel Number 562-23-004) and Determination that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) GENERAL MANAGER'S RECOMMENDATIONS Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Adopt the attached Resolution authorizing the purchase of the Peninsula Open Space Trust (POST) (Barret Creek Uplands) property. 3. Adopt the Preliminary Use and Management Plan recommendations contained in this report and name the property as an addition to the Mount Umunhum Area of Sierra Azul Open Space Preserve. 4. Withhold dedication of the property as public open space at this time. SUMMARY The General Manager is recommending Board approval to purchase the 158.51 acre POST (Barret Creek Uplands) property, at a price of $250,000. The following report presents a description of the Barret Creek Uplands property, a Preliminary Use and Management Plan, the environmental review, the purchase terms and conditions, and the financial impacts of the proposed transactions. DISCUSSION The 158.51 acre Barret Creek Uplands property is located south of Almaden Reservoir, between Alamitos Creek and Barret Creek, in an unincorporated area of Santa Clara County. The property lies east of a prominent ridge descending from Loma Prieta Road to the Twin Creeks area. The property abuts the eastern boundary of the District's Sphere of Influence. The purchase of the POST Barret Creek Uplands property would protect the Barret Creek watershed, R-11-113 Page 2 wildlife habitat, viewshed and may eventually provide a future trail connection between the Mt. Loma Prieta ridgetop and Santa Clara County Almaden Quicksilver Park. Background On March 10, 2010, the Board approved the purchase of the 158.51 -acre Horstmeyer property and subsequent assignment of the purchase rights to POST and entered into a License and Management Agreement with POST to manage the property which enabled the District to pursue grant opportunities with the Santa Clara Valley Water District (SCVWD) (see Report R-10-31). The District was unsuccessful in obtaining grant funds from the SCVWD and now desires to purchase the subject property from POST. The Horstmeyer property is now known as the Barret Creek Uplands property. Property Description (see attached map) Situated along the western slopes of Barret Canyon, the property is bordered by District land to the west, the District's Hacienda Park properties to the south, and the former Marks property, along its north-eastern boundary, which was gifted to the District in December, 2009 (See report R-09-02). Private property adjoins the southeastern boundary and the private Twin Creeks property is situated along its northern boundary. The Barret Creek Uplands property has no deeded access from Alamitos Road to the north or Mount Umunhum-Loma Prieta Road to the south. However, an unsurfaced fire road which runs along the ridgeline from Loma Prieta Road to Twin Creeks provides limited access to the northwestern corner of the property. The main north -south ridgeline of the property is located along its western boundary. The property is characterized by steep ridgelines, rugged side slopes and several seasonal drainages, all of which drop steeply into Barret Canyon. The property supports dense chaparral and scrub oak on the upper slopes and patches of dense forest along the seasonal drainages into Barret Creek. Common mammals in the chaparral community include black -tailed deer, coyote, brush rabbit, and dusky -footed wood rat. The fire road serves as patrol access to the adjoining Sierra Azul Preserve. The primary use of the land would be for watershed and viewshed protection, wildlife habitat conservation, and to preserve future regional public trail opportunities. USE AND MANAGEMENT Planning Considerations The property is located within the unincorporated area of Santa Clara County and is zoned HS (Hillside), requiring a 20 to 160 acre minimum lot size based upon a slope density formula. The property is comprised of one legal parcel and has a potential density of one residential site. Residential development of the upper portion of the property would be difficult because of the remote location, lack of deeded access, and absence of utilities. The property is subject to a Land Conservation (Williamson Act) Contract with the County of Santa Clara. In 2008, the former owner filed a Notice of Non -Renewal of the Land Conservation Contract which will terminate on January 1, 2018. Therefore, no further action would be required by the District to terminate this contract. The District would comply with the terms of this contract until the term has ended. R-11-113 Page 3 Preliminary Use and Management Plan (Next Steps) The principal purpose of the Preliminary Use and Management Plan is to establish interim status quo District land management to be in effect between the purchase and the completion of a subsequent long-term plan. The Preliminary Use and Management Plan will remain effective until the Master Plan is approved for Sierra Azul Open Space Preserve. The Preliminary Use and Management Plan include posting signs and routine patrol. The property will be maintained. in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to public use. Signs and Site Review and install preserve boundary signs where appropriate. Security: Patrol: Routinely patrol the property utilizing the existing fire road. Site Safety There are no known safety hazards on the site. Inspection: Name: Name the property as an addition to the Mt. Umunhum area of Sierra Azul Open Space Preserve. CEQA COMPLIANCE Project Description The project consists of entering into an agreement to purchase the 158.51 acre POST (Barret Creek Uplands) property. The District would manage the property under the Willis of the Preliminary Use and Management Plan. The property would be maintained in a natural condition and closed to the public. CEQA Determination The District concludes this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Article 19, Sections 15301, 15316, 15317, 15325 and 15061(b)(3) of the CEQA Guidelines as follows: Section 15301 exempts operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Under the terms of the Preliminary Use and Management Plan, there will be no expansion of use, and the property will remain in a natural condition and closed to public use. Section 15316 exempts the acquisition of land in order to create parks if the land is in a natural condition and the management plan proposes to keep the area in a natural R-11-113 Page 4 condition. The Preliminary Use and Management Plan specifies that the land will not be developed and will remain in a natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the property. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. The Preliminary Use and Management Plan ensures that the property is preserved as open space by incorporating it into the Mt. Umunhum Area of Sierra Azul Open Space Preserve. The project is also exempt under 15061(b)(3), as there is no possibility the actions can have a significant effect on the environment. TERMS AND CONDITIONS The purchase agreement for the 158.51 acre Barret Creek Uplands property is based upon a purchase price of $250,000 (approximately $1,577 per acre) on an all cash basis at the close of escrow. The purchase price is considered fair and reasonable for a single building parcel with no deeded access rights and is supported by sales within this real estate market area. The property is vacant and being purchased on an "As -Is" basis. Staff has conducted site inspections of the property and is satisfied that no contamination or hazardous conditions exist on the property. BUDGET CONSIDERATIONS FY2011-12 Budget for New Land Purchases: New Land $13,495,000 Land purchase commitments this fiscal year ( $4,364,000) POST Barret Creek Uplands property ($250,000) Balaban Property (also on this agenda) ($800,000) New Land Purchase Budget Remaining $ 8,081,000 The District Controller was consulted on this proposed purchase and has indicated that, considering cash flow and account balances, funds are available for this property purchase. PUBLIC NOTICE Public notice was also provided as required by the Brown Act. NEXT STEPS Upon approval by the Board of Directors, staff will proceed with the close of escrow for the purchase of the property. The License and Management Agreement with POST will terminate at R-11-113 Page 5 the close of escrow and the District's Foothills Field staff will continue to manage the property as part of the Mt. Umunhum area of the Sierra Azul Open Space Preserve. Attachments: 1. Resolution 2. Map Prepared by: Allen Ishibashi, Real Property Specialist Contact person: Same as above Graphics prepared by: Alex Roa, GIS Technician RESOLUTION 11-XX RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING APPROVAL OF PURCHASE AGREEMENT, AND AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (SIERRA AZUL OPEN SPACE PRESERVE - LANDS OF PENINSULA OPEN SPACE TRUST (BARRET CREEK UPLANDS) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Purchase Agreement with Peninsula Open Space Trust, a California non-profit, public benefit corporation, and the Midpeninsula Regional Open Space District, a copy of which purchase agreement is attached hereto and by reference made a part hereof, and authorizes the President or other appropriate officer to execute the Agreement on behalf of the District to acquire the real property described therein ("the Barret Creek Uplands Property"). Section Two. The General Manager, President of the Board of Directors or other appropriate officer is authorized to execute Certificate of Acceptance for the Grant Deed on behalf of the District. Section Three. The General Manager or the General Manager's designee shall cause to be given appropriate notice of acceptance to the seller and to extend escrow if necessary. Section Four. The General Manager is authorized to expend up to $2,500 to cover the cost of title insurance, escrow fees, and miscellaneous costs related to this transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. Section Six. The purpose of this Section is to enable the District to reimburse its general fund for the cost of certain land acquisitions. The District wishes to finance certain of these real property acquisitions and expects to use tax-exempt debt, such as bonds, but a tax-exempt financing is not cost justified for the District unless the principal amount of the financing is large enough to justify the related financing costs. Consequently, it is the District's practice to buy property with its general funds and, when a tax-exempt financing is cost -justified based on the aggregate value of acquisitions, to issue tax-exempt obligations to reimburse itself for previous expenditures of general funds. These general funds are needed for operating and other working capital needs of the District and are not intended to be used to finance property acquisitions on a long-term basis. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * •Los Gatos Atmaden Quieksitl County Park {i •ienda — Parkj . ierra Azul Open pace Preserve Mt. Umu um Area Santa Clara County Open Space Authority POST (Barret Creek Uplands) 158.51 Acres Exhibit A: Proposed Addition of POST (Barret Creek Uplands) Sierra Azul Open Space Preserve 0 Proposed Addition MROSD Preserves Other Protected Open Space or Park Lands Land Trust Watershed Land Other Public Agency Calera County Park Area of tai l / Santa Clara County Open Space Authority 1 e' MROSD Conservation or Agricultural Easement Midpeninsula Regional Open Space District December, 2011 1 28,000 49 Miles 0 0.125 025 0.5 Midpeninsula Regional Open Space District R-11-118 Meeting 11-33 December 14, 2011 AGENDA ITEM 13 AGENDA ITEM Adoption of a Special Budget Adjustment for Additional Site Remediation Work at and Adjacent to the Ravenswood Open Space Preserve Parking Lot in Association with the Cooley Landing Project GENERAL MANAGER'S RECOMMENDATION Approve a special budget adjustment in the amount of $70,000 for additional site remediation work at and adjacent to the Ravenswood Open Space Preserve (Preserve) parking lot in association with the Cooley Landing Project. SUMMARY On July 27, 2011, the Board approved amendments to the Comprehensive Use and Management Plan for Ravenswood Open Space Preserve and the Partnership Agreement with the City of East Palo Alto (City), allowing for the construction of Phase 1 of the Cooley Landing Project (Project) (see Report R-11-62). Phase 1 includes site remediation and initial public access via a proposed trail loop through the site. The City bid out the Project this fall, awarded the contract, and began remediation and construction in early November. The current scope of work includes remediation of the Cooley Landing peninsula east of the existing Preserve parking lot. Recently, the Regional Water Quality Control Board (Regional Board) confirmed that the remediation scope of work should be extended to include the landscape areas in and adjacent to the existing Preserve parking lot. A special budget adjustment is needed at this time for expediency and economy of scale to fund a change order to incorporate and implement the additional remediation work as part of the existing construction contract between the City and O.C. Jones & Sons, the contractor working on the Project. DISCUSSION While the Project was out to bid, a question was raised regarding the known contamination on the Cooley Landing peninsula and the possibility of similar contamination occurring at the adjacent, publicly -accessible area of the Preserve. District staff convened a site meeting with the Regional Board, the City, and the City's consultant team to discuss the issue of potential contamination in the soil adjacent to the existing Preserve parking lot. R-11-118 Page 2 The Regional Board, the Lead Regulator on the Project, had originally set the scope of the remediation work to include just the Cooley Landing peninsula east of the parking lot. However, because the landscape areas in and surrounding the parking lot are a continuation of the mound of soil on Cooley Landing, Ninyo & Moore, the environmental consultant working on the Project, characterized it as likely being the same type of contaminated soil as the rest of the peninsula. The Regional Board and Ninyo & Moore determined that additional testing was not necessary and confirmed that the scope of remediation should be extended to include the landscape areas immediately adjacent to the Preserve parking lot, namely the landscape area to the north of the parking lot, the parking island, and a triangular parking island to the west of the parking lot. Under the original design, these areas were already slated for site disturbance, subject to clearing, grubbing, and fine grading work. The additional remediation scope simply expands the proposed work to treat the soil below the surface to a depth of 18". Because of their existing and unique knowledge of the Project, the City's landscape architectural consultant, Callander Associates, and their sub -consultant team are being asked to modify the current design drawings to include remediation of the landscape areas in and surrounding the existing parking lot. The District's FY2011-12 Cooley Landing budget is sufficient to fund the team's fee, which is under the $25,000 signing authority of the General Manager. Callander Associates has prepared a preliminary cost estimate for the additional remediation work. The cost could be as high as $60,000 depending on the timing of the work, soil testing requirements, and material availability. Staff has added a $10,000 contingency to account for unanticipated discoveries that could arise in this area of the former dump site during excavation. A special budget adjustment, which was not anticipated prior to the preparation of the Midyear Budget. is needed to include the additional remediation work on District land as a change order to the existing contract between the City and O.C. Jones & Sons. The breeding season of the endangered clapper rail, which begins February IS`, is a limiting factor that constrains the amount of time available to perform heavy machinery work. Time is of the essence with remediation work needing to be completed by January and therefore, within the District's current fiscal year. In order to facilitate continued progress on the Project and to incorporate the additional site remediation work into the City's current contract with O.C. Jones & Sons, who has the specific required qualifications to perform this remediation work, the General Manager recommends that the Board adopt the special budget adjustment for site remediation work at Ravenswood Open Space Preserve in association with the Cooley Landing Project. FISCAL IMPACT The current project budget for FY201 1-12 includes $30,000, which will fund the cost of the City's consultant team to modify remediation plans to include the landscape areas in and surrounding the Ravenswood parking lot. Their fee falls within the $25,000 signing authority of the General Manager. Of the $30,000 budget, none has yet been spent. In order to fully fund the project, staff requests Board approval for an additional amount of $70,000 to be added to the FY201 1-12 capital improvements budget as a special budget adjustment. The additional $70,000 will come from savings in the current capital improvements budget. If the $70,000 budget adjustment is approved, the total District Project cost may be as high as $100,000. PUBLIC NOTICE Public notice of this Agenda Item was provided pursuant to the Brown Act. No additional notice is required. R-11-118 Page 3 CEQA COMPLIANCE The additional site remediation work is consistent with the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Cooley Landing Vision Plan as certified by East Palo Alto's City Council on February 15, 2011, and which the District, acting as a Responsible Agency, concurred with the findings therein with respect to the Project on July 27, 2011. NEXT STEPS Following Board approval of the proposed special budget adjustment, a change order will be processed to proceed with the additional site remediation work. Remediation is anticipated to be completed by February 2012 with the remainder of the Project completed by the summer of 2012. District staff will continue supporting the City throughout the construction of Phase 1 of the Vision Plan. Prepared by: Tina Hugg, Open Space Planner II Contact person: Same as above Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: December 9, 2011 Re: FYIs Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager 14A, C (.,) From: Michael C. Williams, Real Property Manager Date: November 15, 2011 Subject: Hawthorns Property Addition, Windy Hill Open Space Preserve Escrow closed for the subject transaction on November 10, 2011, and title to and possession of this 78.71 - acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of April 26, 2006. The following chart presents dedication and acquisition details for this property: DEDICATION & ACQUISITION INFORMATION Preserve & Area County & A.P.N. Grantor Acres Ownership Status: (Fee, Easement, Lease, Mgmt Agreement) Board Approval Date & Resolution Number or General Manager Approval Date Windy Hill San Mateo County 079-080-050, 079-080-080, and 079-080-090 Frederick N. Woods, III, Revocable Trust's undivided 50% interest and The Woods Marital Trust's undivided 50% interest 78.71 Fee April 26, 2006 06-16 Date Mgmt. Status: (Open, Closed, CMU, or Other) Dedication Date &Closing Status (Intended or Withheld) T e Type Funding GIS Code November 10, 2011 Closed Intended Gift $10,865,000 Gift Value 2032 Nlisc. Notes: 1. The District has received $2,018,445.30 as part of a monetary distribution of the trust estates assets for management of the Woods Trust property. Funds are to be held in a separate account at Torrey Pines Bank. In the interim, these funds will be used for the following services, projects and fees: A. Woodside and Portola Private Patrol, B. Utilities (PG&E & Cal Water), C. Defensible Space clearance, D. Additional site security measures, E. Property Taxes from July 1, 2011 until close of escrow on November 10, 2011, and F. Improvements for habitability of 4411 Alpine Road. 2. District will continue security contract with Woodside & Portola Private Patrol service. 3. Structures insurance value is $300,000 for the historic buildings at 800 Los Trancos Road: the Victorian Mansion, Cook's House, Carriage House, Barn, and for the 1950's Residence at 4411 Alpine Road. 4. POST holds a conservation easement over the property. cc: Accounting - See Structures Misc. Note No.3 Board of Directors Field Offices (SFO, FFO, & SAO), Conservation Easement GIS Coordinator Legal Administrative Assistant - See Misc. Note No. 3 Management Analyst Operations Manager Planning Manager. Conservation Easement Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner Windy Hill pen Space Preserve Portola Road Woodside Priory School ♦ / • .r' 1 , ♦ t :, I- .` Hawthorns Property • .3 • ,� ! 79 Acres • t♦ 1 Ormondale �w . ♦ % School ) t 1 Portola I Valle, 4. t,1 t Hawthorns Property Location MROSD Preserves Other Protected Open Space or Park Lands ---- Existing Portola Valley Trail Laiij Hawthorns Property Land Trust and Private Open Space e Mile, 0 Private Property Quarry Foothills Park Midpeninsuta Regional Open Space District (MROSD) March, 2011 0- ') 0 While the Distract stnves to use the best available digital data, this data does not represent a legal survey and is merely a graphic illustration of geographic features. SPACE To: From: Date: Subject: Midpeninsula Regional Open Space District CLOSING MEMORANDUM Stephen E. Abbors, General Manager Michael C. Williams, Real Property Manager November 15, 2011 Peninsula Open Space Trust (October Farm) Property Addition, Purisima Creek Redwoods Open Space Preserve The Lease and Management Agreement between POST and the Midpeninsula Regional Open Space District (District) became effective on November 9, 2011 for a one-year term. Under this Agreement, the District assumes management responsibility for of the October Farm property (formerly owned by Rapley). I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, signing of the agreement marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of November 9, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION & ACQUISITION INFORMATION Preserve & Area County & A.P.N. Grantor Acres Ownership Status: (Fee, Easement, Lease, Mgmt Agreement) Board Approval Date & Resolution Number or General Manager Approval Date Purisima Creek Redwoods San Mateo 066-290-010 066-290-030 066-290-0.50 Peninsula Open Space Trust 270.00 Lease and Management Agreement November 9, 2011 Closing Date Mgmt. Status: (Open, Closed, CMU, or Other) Dedication Date & Status (Intended or Withheld) T e Type Funding GIS Code N/A Closed Withheld N/A N/A 2133 Misc. Notes: 1. Operations: Monitor site restoration at former landfill site over first winter. 2. Structures Value: Residence $500,000, 525,000 Green house, $25,000 Garage/Apartment, $10,000 Barn 3. Real Property will rent residence and greenhouse under the General Manager's authority and work with Operations to pursue an interim grazing tenant for the grasslands on the property. cc: Accounting See Misc. Note No. 2 Board of Directors Field Offices (SFO & FFO) - Lease & Management Agreement GIS Coordinator Legal Administrative Assistant - See Misc. Note No. 2 Management Analyst Operations Manager Planning Manager - Lease & Management Agreement Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner $.,M. County College Pu isima Creek Redwoods,. Open Space Preserve Attachment A: Location Map, POST (October Farm) Property 1111 POST (October Farm) Property - MROSD Preserves " 3 Other Protected Open Space or Park Lands Watershed Land 1111 Other Public Agency --"--7" Non MROSD Conservation or Agricultural Easement Private Property Half Moon Bay Midpeninsula Regional Open Space District (MROSD) Miles 0 0.5 0 November, 2011 OPEN SPACE While the Distnct strives to use the best available digital data, this data does not represent a legal survey and is merely a graphic illustration of geographic features. November 15. 2011 ta131e vor Carlos lt) crc) and City C'ounciI Members st Palo .1ltr City Hall 2415 Univer Ave East Palo Alto, ('A 94303 Re: San Francisco Bay Trail in East Palo Alto and ebook Campus Project in ylenlo Park Dear \vhavnor Romero. l he i`iidpcninsula Regional Open Space District (District) has recently been contacted by comrnunity advocates \N -ho are among the numerous parties encouraging the C Menlo Pall: to ensure that the transportation improvements associated with the Facchool, campus at Raviront Expressway i Willow Road are bicycle- and pedestrian -friendly. .Among these improvements could be the extension of the Bay Trail through the City o Pali.) AIR) (City) so that it continues through to University Avenue instead of endi at the District's Ravenswood Open Space Preserve. lay recall. the l,-)istrict is in the middle of muiti-year ctltrtt to secure public trail this Bay frail `yap from the current owner, the. San Francisco Public 1_-tilities )mmission. In the past, concerns were raised about the compatibility of the proposed public trail with the City's roadway plans for the area as already articulated in the Ravenswood / 4 Corners Transit Oriented Specific Plan. Though 1 further coordination on this subject has been somewhat delayed, our preliminary discussions xvith (.'ity staffha‘ c identified a solution that appears to meet the goals of both the Bay frail and the City. We look forward to renewing our discussions with City staff on this matter so that the prior concerns may. be dispelled. We realize that the City of l:a t Paio Alto has rttnnerous concerns regarding the proposed Facebook campus. of ivhick bicycle- and friendly -t anspotlation improvements arc only one. Nonetheless, we do perceive that there is currently an unprecedented opportunity to leverage the Facebook proposal to .further etiorts to complete the missing Bay Trail section. providing potential health and recreation benefits to community residents, as well as making the Bay frail a more viable bicycle commuting route and helping Iacebook achieve its trip and parking reduction goals of Last Palo Alto to contint.te its et',torts lo sir[ to pedestrian and hic\ ele aeccs :Jt Mlleg\. �'�Cd �t?taet Ilcn 1 `;. r bbOr r��E'GI1 M inavcr Michelle Radcliffe From: Rudy Jurgensen Sent: Monday, December 05, 2011 3:57 PM To: Teresa Gibson; Michelle Radcliffe Subject: FW: News Release: U.S. EPA: City of East Palo Alto Cleans up Cooley Landing Toxic Dump to Create Bayfront Nature Park Michelle — Can you please include the release in the Board packet? Thanks, Rudy For Immediate Release: December 5, 2011 Media Contacts: Shannon Alford (650) 853-3166, salford(c1),cityofepa.org MROSD: Leigh Ann Gessner (650) 691-1200, lgessner@openspace.org U.S. EPA: Mary Simms (415) 947-4270, simms.maryc epa.gov U.S. EPA: City of East Palo Alto Cleans up Cooley Landing Toxic Dump to Create Bayfront Nature Park Project will create East Palo Alto's first direct access to San Francisco Bay, support economic development, public health SAN FRANCISCO -- Today, the City of East Palo Alto, U.S. Environmental Protection Agency, California Department of Toxic Substances Control (DTSC), and Midpeninsula Regional Open Space District will participate in a groundbreaking to clean up and restore an eighty -year old toxic burn dump to create a new nine -acre bayfront nature park. Soil in the project area is contaminated with mercury, arsenic, polycyclic biphenyls (PCB's), lead, DDT, dioxins, and a host of other chemicals. "This community -based cleanup and redevelopment project will provide the residents of East Palo Alto with direct access to healthy, safe open space near the largest pristine wetland in San Francisco Bay," said Jane Diamond, EPA's Superfund Division Director for the Pacific Southwest. "This coordinated investment will transform an empty, toxic dump into a precious natural resource, serving families as well as the City's economic development goals." Through the cleanup, the former dump will be transformed into source of community pride, serving families and the City's jobs and economic development goals in the Ravenswood Business District. East Palo Alto now has 16 acres of parkland (0.5 acres/1000 persons). Once Cooley Landing opens to the public, it will increase that by 72% toward the State of California's goal of 3 acres/1000 persons. The new project will provide outdoor recreation opportunities to promote healthy lifestyles and environmental and historic education opportunities, especially for youth. East Palo Alto Mayor Carlos Romero said, "This project is so important because we'll actually have a place right here in our backyards where our kids can connect to nature. Ultimately, if we want to save our planet, they need to have that connection." i The U.S. Environmental Protection Agency is providing $800,000 in Brownfields funding to remediate the site and has provided more than $2.4 M in funding to address job training and environmental contamination to the City of East Palo Alto since 1996. The Midpeninsula Regional Open Space District and many other partners have also contributed to make this project possible. Funders such as the Packard Foundation, EPA/California Department of Toxic Substances Control, Cal Recycle, California Coastal Conservancy/San Francisco Bay Trail Project, Forest and Lands Stewardship Council, and many others have also contributed to a community planning process, permitting, design, and — now finally — cleanup. Future phases not yet funded will renovate the site's historic wooden boat works building to create a nature and history education center that will demonstrate green technology and gather together East Palo Alto's multicultural residents. The City also seeks funding to fulfill the community's vision for outdoor nature and history interpretive displays and water overlooks. The new Cooley Landing Park will support infill economic development and jobs creation in the nearby Ravenswood Business District, a former industrial area. The District's property owner's association supports this project because it will attract future developers as an amenity for new employees and residents. It beautifies the neighborhood and shows the City's capacity to transform this District, as it already has transformed other parts of town. It will create local jobs, reducing the need for commuting; this project will reuse existing brownfields, thus sparing pristine greenfields. For more information please visit: http://www.epa.gov/region9/superfund/cooley/ or www.cooleylanding.org. ### You can view or update your subscriptions or e-mail address at any time on your Subscriber Preferences Page. All you will need is your e-mail address. If you have any questions or problems e-mail support@govdelivery.com for assistance. This service is provided to you at no charge by U.S. Environmental Protection Agency. 2 Midpeninsula Regional Open Space District For Immediate Release Date: November 15, 2011 Contact: Leigh Ann Gessner, 650.691.1200 Ext. 566 Portola Valley property gifted to MROSD is District's largest private family donation in terms of value Los Altos, California [November 15, 2011] — The Midpeninsula Regional Open Space District has received a gift of 78.71 acres of land in Portola Valley from the Woods Family Private Trust. Valued at around $11 million, the property comes with an endowment of approximately $2 million for stewardship of the land. Known as "The Hawthorns" for the hawthorn hedge that once grew along its Alpine Road boundary, the property is the largest gift of land from a private family in terms of value ever received in the District's 39 year history, and the first to come with stewardship funds. "This is an incredibly generous gift that permanently protects the land from private development and preserves its environmental health, natural beauty and local history for the benefit of the public," said District General Manager Steve Abbors. One of the last large pieces of open space land in residential Portola Valley, the property has panoramic ridge -top views and provides critical wildlife habitat, including potential spawning grounds for threatened steelhead trout in Los Trancos Creek. The property will be managed as part of the District's nearby Windy Hill Open Space Preserve, and creates future opportunities for possible trail connections to neighboring parks and open space areas. The land was originally developed in 1888 as a San Francisco family's summer estate. The District is seeking partnerships to assist with preservation of the remaining structures, including an estate thought to be one of the oldest buildings in Portola Valley. The property will remain closed until a subsequent public planning process analyzes opportunities for environmental conservation, public access and historical preservation. Peninsula Open Space Trust (POST) holds a conservation easement over the property. Photos available. Created by voters in 1972, the Midpeninsula Regional Open Space District has successfully protected over 60,000 acres of open space. The public enjoys the District's diverse and beautiful preserves 365 days a year. The District is an independent, non -enterprise, California special district whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. www.openspace.org. OPEN SPACE Midpeninsula Regional Open Space District For Immediate Release Date: November 17, 2011 MROSD Contact: Leigh Ann Gessner, 650.691.1200 x566 POST Contact: Nina Nowak 650.854.7696 x306 MROSD surpasses 60,000 acres of open space preserved after agreement with POST to manage October Farm Los Altos, California [November 17, 2011] —The Midpeninsula Regional Open Space District has met a milestone after approving a lease agreement with Peninsula Open Space Trust (POST) to manage its 270 - acre October Farm property, pushing the District over the threshold of 60,000 acres of land preserved. "While there is still much work to be done, it is truly remarkable how much wildland the District and its partners have preserved in the densely populated Bay Area," said District General Manager Steve Abbors. "This is the job the voters asked the District to do on their behalf and we are continuing to preserve these natural lands that sustain our quality of life in so many ways, providing clean air, clean water and respite from urban life." The District is a public agency created by voters in Santa Clara County in 1972 in response to rapid development in the area. It has since expanded into parts of San Mateo and Santa Cruz Counties with the mission of preserving a regional greenbelt of open space, protecting and restoring the environment and providing for ecologically -sensitive public enjoyment. The 60,000 acres of preserved natural lands that the District now manages includes 24 open space preserves with over 234 miles of trail that are free of charge and open to the public daily. The October Farm property is located near Half Moon Bay and for now will remain under the ownership of POST, a private non-profit land trust that purchased the land in July. It will be managed by the District as part of its nearby Purisima Creek Redwoods Open Space Preserve. The District and POST often work in a public -private partnership toward common land preservation goals. The District will manage October Farm, which had the potential for three residential developments, for the health of the natural environment balanced with agricultural use. The property includes part of the highly -visible Irish Ridge, as well as 3/4 -mile stream frontage on Lobitos Creek. A large portion of the Lobitos Creek watershed is now under District management, creating opportunities for restoration projects that could benefit species such as threatened steelhead trout, which have been observed in the creek despite fish passage barriers. The District intends to continue conservation cattle grazing on the land and will explore the feasibility of agricultural crops. Created by voters in 1972, the Midpeninsula Regional Open Space District has successfully protected and managed more than 60,000 acres of open space. The public enjoys the District's diverse and beautiful preserves 365 days a year. The District is an independent, non -enterprise, California special district whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. www.openspace.org. n U Miramontes Ridge Purisima Credit, Redwoods s Teague t Hill t El Corte ,De Madera Tunitas Creek La Honda Creek Russ RI. Pescadero Creek County Park Butano State Park Boundary Big Basin Redwoods State Park Pacific Ocean Midpeninsula Regional Open Space Preserves and Surrounding Lands "j MROSD Preserves Other Protected Open Space or Park Lands Land Trust Watershed Land Ravens Castle Rot State Park Other Public Agency Private Property Developed Land Non MROSD Conservation or Agricultural Easement Miles 0 Steve reek She eline .ture Study Area an rant" Pacific Ocean akland S.F. Pay Midpeninsula Regional Open Space District n. Midpeninsula Regional Open Space District (MROSD) 0 November, 2011 t 4.5 9 REGIONAL SPACE While the District strives to use the best available digital data, this data does not represent a legal survey and is merely a graphic illustration of geographic features. Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: December 14, 2011 Re: Late FYIs TO: General Manager FROM: Gordon Bailie Monthly Field Activity Summary Report Between 9/1/2011 And 9/30/2011 DISTRICT VIOLATIONS Bicycle Bicycle after hours Closed area - bicycle Helmet required Trail use speed limit Closed Area Enter temporary/regular closed area Dog 3 dogs maximum allowed Dog in prohibited area Leash required - Dog Other After hours Smoking - undesignated area Urinate in public view Vehicles prohibited DISTRICT TOTAL CITE WARNING JCR KNOWN TOTALS VIOLATIONS 0 1 0 0 1 2 0 0 0 2 2 5 0 0 7 1 8 0 0 9 3 0 0 0 3 0 1 0 0 1 4 4 0 0 8 19 3 0 0 22 12 10 0 0 22 0 2 0 0 2 1 0 0 0 1 0 1 0 0 1 44 35 0 0 79 GRAND TOTAL 44 35 0 0 79 ENFORCEMENT Citations & JCRs Issued Parking Citations Issued All Written Wamings Issued Police Assistance LAW ENFORCEMENT Law Enforcement ACCIDENTS / INCIDENTS Fire Incident Lost Person Search Medical - Equestrian Accident Medical - Other First Aid TOTALS 133 44 44 37 8 MUTUAL AID Fire Incident Landing Zone Only - District Land Landing Zone Only - Off District La Law Enforcement Medical - Motorcycle Accident Medical - Other First Aid Vehicle Accident 43 43 8 1 4 1 2 10 1 1 1 3 1 2 1 *JCR Juvenile Contact Report Thursday, December 08, 2011 Page 1 of 4 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 36 3 39 Prohibited Areas (Signed) 4 0 4 Prohibited Areas (On fire trail) 1 1 2 Prohibited Areas (Nondesignated area) 2 0 2 Prohibited Areas (Blocking gate) 0 1 1 Prohibited Areas (After hours) 29 1 30 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 6 0 6 No Parking Zone 1 0 1 No parking after hours 1 0 1 No parking 2 0 2 Parking — State Highway 2 0 2 3 45 42 DATE Sep 01 IR 11F271 OCCURRENCES OF SPECIAL INTEREST A woman reported her concerns about being followed by a man in the preserve. The man had asked the woman for her name and telephone number. The woman had declined to give him that information. The woman was given a ride back to her vehicle, and the man was warned for his behavior. Preserve Rancho San Antonio Location Rangers: 2 Sep 03 IR 11F275 A ranger discovered an unknown lock on a gate and pieces missing from an old trailer. Rangers: 1 Preserve Sierra Azul - Rancho de Guadalupe Location Gate SA -29 Engine Shaft Sep 03 IR 11F273 A limousine caught fire on the road and burned. The fire spread, and approximately 1/2 of an acre of Rangers: 3 District land was bumed. Preserve Sierra Azul Location Sep 04 Ranger staff smelled the strong odor of smoke in the Skeggs Point area. Cal Fire was called to MA 11S189 investigate, along with additional District staff. Visitors were found camping with a fire on private property. The fire was extinguished and information obtained. Preserve Off District Lands - Skyline Location Skeggs Point, Hwy. 35 area Sep 04 MA 11S186 Preserve Sep 05 MA 11S203 Rangers: 3 A neighbor, and employee, at the Big Dipper residence reported hearing dogs barking in the area of the Silva/Mindego property along Alpine Road possibly associated with hunting. District rangers performed a search of the area and found two individuals hunting on private property. It is unclear if the dogs or the individuals were ever on District property. Fish & Game were notified of the activity in the area. Location Russian Ridge, Silva property & Mindego A docent hiking with a group in Monte Bello observed a man carrying a long gun. Santa Clara County Sheriff's officers were notified through Mountain View Dispatch, and District staff also responded to the scene. The docent informed the man that guns were not allowed inside the Preserve, but the suspect ignored the information. Deputies contacted the caretaker of a neighboring property and determined he was the person with the gun. A District ranger was summoned to provide information about the property lines. The caretaker was advised to contact the Operations Manager for further clarification. No further action was taken. Preserve Location Montebello Road parking (Waterwheel) Rangers: 5 Rangers: 3 Police: 1 Thursday, December 08, 2011 Page 2 of 4 Sep 07 IR 11S201 Preserve Sep 08 IR 11S195 A visitor with a group hiking in the preserve developed trouble walking and experienced dizziness, as well as showing signs of heat exhaustion. The group stopped and called 911. District rangers responded to the scene and provided basic patient care and provided oxygen. The patient was transported by ambulance to a local hospital. Long Ridge Location Peters Creek Trail Skyline Ranger staff copied San Mateo County Fire radio traffic of a medical aid on Alpine Road, 2.5 miles west of Skyline. Rangers responded to the scene where a subject was discovered to have committed suicide, 65 feet off the road, down a drainage on District property. Preserve Skyline Ridge Location 65 ft. off Alpine Rd. about 1.4 miles west of Skyline Blvd. Rangers: 6 Rangers: 3 Police: 4 Sep 10 A chain was cut, and an old trailer was removed. This incident is believed to be related to the similar IR 11F282 incident of September 3rd in the same location. Preserve Sierra Azul - Rancho de Guadalupe Location Gate SA -29 Engine Shaft Sep 14 Local residents attempted to harass District rangers who were on patrol on Alpine Road. The suspects IR 11S204 "spot lighted" the rangers, and video taped them. The men were later identified as local hunters, possibly poachers. A spotting scope was observed attached to one of the vehicle's windows. Preserve Off District Lands - Skyline Location Alpine Road west of Hwy. 35 Sep 16 District administrative staff was first on -scene of a motorcycle accident caused by a fallen tree. Fire was MA 11S205 requested due to possible head trauma. The patient was evaluated by Fire, refused transport, left the scene after signing an "Against Medical Advice" (AMA) form. Preserve Off District Lands - Skyline Location Hwy. 35 just north of Old La Honda Rd. Sep 16 A search for a overdue hiker was conducted in Saratoga Gap, Monte Bello, Long Ridge and upper IR 11S206 Stevens Creek County Park. The search went until 2 am, and resumed the next moming. The hiker was found the next moming at the Saratoga Gap residences on Charcoal Road where he had spent the night in one of the unoccupied houses. He was unharmed. Preserve Saratoga Gap Location Charcoal Rd. residences Rangers: 2 Rangers: 2 Rangers: 2 Rangers: 5 Sep 18 A visitor, who was mountain biking, was observed with a dog off leash in a Preserve where dogs are Rangers: 2 IR 11S209 prohibited. He fled before he could be contacted. Another ranger was requested, and they met with San Mateo County Sheriffs at the lower entrance to the preserve. The rider was not found. Preserve Purisima Creek Redwoods Location Harkins Ridge Trail Sep 19 A Ranger stopped to investigate chainsaw activity near Saratoga Gap and Highway 9. A motorcycle was Rangers: 1 MA 11S211 seen down below the roadside, in the brush. The plate was run and it was found that the motorcycle had been stolen. CHP responded and recovered the bike. Preserve Off District Lands - Skyline Location Hwy. 9 above Redwood Gulch Sep 20 Two subjects found an incendiary device on a trail and brought it to the trailhead to report it by cell IR 11F288 phone. Rangers responded and requested the Santa Clara County Sheriff to respond. The sheriffs department bomb squad disposed of the device. Preserve Sierra Azul Sep 23 IR 11F291 Location The Santa Clara County Sheriffs Department located and removed 8,000 marijuana plants from the preserve. Preserve Sierra Azul Sep 25 While on patrol, ranger staff observed two visitors yelling and screaming on the knoll above the trail . IR 11S215 Backup units were requested. When contacted, the two men, verbally abused District staff. District rangers had to draw a baton and OC spray when one subject would not comply with commands and continued to advance towards a ranger,after being ordered to stop. San Mateo County Sheriffs Deputies were requested. Both men were taken into custody for being drunk in public. Preserve Windy Hill Location Anniversary Trail Sep 26 IR 11S216 Location A visitor was seen hiking with a dog off leash. He was contacted by Ranger staff and cited. He refused to sign the citation. San Mateo Sherrif Office and a District Supervising Ranger were requested. The visitor eventually relented and signed the citation and was released. Preserve Windy Hill Location Spring Ridge Trail Rangers: 2 Police: 6 Rangers: 1 Police: 4 Rangers: 3 Police: 6 Rangers: 1 Thursday, December 08, 2011 Page 3 of 4 Sep 27 Three people were warned for obstructing a District trail and preventing visitors from passing through. IR 11F296 The individuals stated they block the trail occasionally to prevent the District from exercising a prescriptive easement over their property. Preserve Sierra Azul Location Sep 28 A hiker became separated from his group and was 2-1/2 hours overdue. Ranger staff searched the IR 11S218 preserve and located him at the bottom of the Hamms Gulch Trail. The visitor was transported by a maintenance supervisor, and reunited with his group. He refused medical attention. Preserve Windy Hill Location Hamms Gulch Trail Sep 29 Two bicyclists riding in the preserve discovered an indivdual alongside the trail. The person had been in AR 11S219 the preserve for two days and nights in a location far enough off the trail to be invisible. He hadn then crawled to the trail to get help. District staff were contacted and responded to the scene and also contacted Palo Alto Fire and Police departments. The man had inflicted several cuts to his abdomen and groin, exposing his intemal organs. He was conscious and responsive, but lacked a regular radial pulse and his blood pressure was so low as to be unreadable. District staff provided medical care, including oxygen. The fire department provided advanced care, including an IV. The patient was transported to hospital by helicopter. Preserve Monte Bello Location Canyon Trail Rangers: 1 Rangers: 7 Rangers: 4 Police: 2 DATE VANDALISM DETAIL Sep 17 Tagging on four signs and guard rail. VL Preserve Sierra Azul Location SA08/SA07 Sep 17 Fence was cut. VL Preserve Bear Creek Redwoods Location Buildings Thursday, December 08, 2011 Page 4 of 4 TO: General Manager FROM: Gordon Baillie Monthly Field Activity Summary Report Between 10/1/2011 And 10/31/2011 CITE WARNING JCR KNOWN TOTALS DISTRICT VIOLATIONS Bicycle Bicycle after hours 1 2 0 0 3 Closed area - bicycle 3 1 0 0 4 Helmet required 4 6 0 0 10 Trail use speed limit 0 11 0 0 11 Closed Area Enter temporary/regular closed area 1 1 0 0 2 Dog Dog in prohibited area 4 8 0 0 12 Leash required - Dog 14 6 0 0 20 Other ACCIDENTS / INCIDENTS 6 After hours 4 8 0 0 12 Fire Incident 1 Smoking - undesignated area 2 0 0 0 2 Medical - Bicycle Accident 1 Permit Failure to comply with permit conditions 0 1 0 0 1 Medical -Hiking / Running Accident 1 DISTRICT TOTAL 33 44 0 0 77 Medical - Other First Aid 1 VIOLATIONS NON DISTRICT VIOLATIONS Dog Pets/dogs on 6 foot leash or radio collar/voice Other Entering, remaining after hours Littering within 150' of high water ................. NON DISTRICT TOTAL ENFORCEMENT Citations & JCRs Issued Parking Citations Issued TOTALS 127 35 35 All Written Wamings Issued 47 Police Assistance 10 LAW ENFORCEMENT Law Enforcement 41 41 CITE WARNING JCR KNOWN TOTALS Patient Refused Treatment/GOA 2 VIOLATIONS 1 0 0 0 1 0 0 0 2 2 2 0 0 0 0 0 MUTUAL AID 9 Animal Incident 1 1 Landing Zone Only - Off District La 1 2 Medical - Bicycle Accident 2 4 Medical - Motorcycle Accident 1 GRAND TOTAL 35 46 0 0 81 Patient Refused Treatment/GOA 1 'JCR Juvenile Contact Report Thursday, December 08, 2011 Page 1 of 4 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 34 2 36 Prohibited Areas (Signed) 4 0 4 Prohibited Areas (Nondesignated area) 3 0 3 Prohibited Areas (Blocking traffic) 0 2 2 Prohibited Areas (After hours) 27 0 27 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 1 0 1 Disabled Parking — Paved/Marked. 1 0 1 35 2 37 Vehicle Accident 3 DATE OCCURRENCES OF SPECIAL INTEREST Oct 03 A neighbor reported finding a large marijuana grow site within the preserve. San Mateo County Sheriff's IR 11S222 deputies responded and cut down approximately 3,000 plants. District field staff will arrange a site clean up when the Sherriffs department is avalible to assist. Preserve Russian Ridge Location Slope between the former True driveway & Alpine Rd. Oct 05 A bicyclist crashed into a tree while cycling on Alpine Road. District Rangers were first on scene and MA 11S223 provided medical care. The patient had injuries to his neck, nose, ribs and hip. He was treated by Cal Fire and transported by Santa Clara EMS. Preserve Off District Lands - Skyline Location Near 310 Alpine Rd. While on patrol, Ranger staff discovered evidence of vehicles who had "spun donuts" in the Northridge parking lot. A Cal Fire lock had been cut from gate PC01, and there were tire tracks entering the Preserve. A replacement lock was obtained from Cal Fire. Tracks were found going from the Northridge Trail to the Whittemore Gulch Trail. No suspects were found. Preserve Purisima Creek Redwoods Location Parking lot Oct 08 IR 11S224 Rangers: 4 Police: 1 Rangers: 6 Rangers: 1 Oct 08 IR 11F307 District Rangers received a report that a car break-in was in progress. The report was relayed from the Santa Clara County Sheriffs Department. Rangers responded and saw the reported subjects driving away in a car. The rangers followed the car and requested that Sheriffs Deputies and San Jose Police respond. Neither department was available to respond so the Rangers stopped following the subjects. A ranger left a note on the victims car asking that they contact a ranger and the sheriffs department conceming the break-in. Preserve Sierra Azul Location Jaques Ridge Parking Lot Oct 10 IR 11F309 A ranger discovered a roll of irrigation tubing, left to the side of the trail that was likely associated with marijuana cultivation. Preserve Rancho San Antonio Location Oct 15 Unknown subjects painted a model aircraft runway in dirt next to the airplane parking lot. Rangers IR 11F315 removed the paint from the dirt. Preserve Rancho San Antonio County Park Oct 22 IR 11F316 Location Two drivers exchanged words over parking spaces. One subject threatened the other. One subject requested that a deputy respond. A deputy contacted the subject who reported the incident. A ranger met with the Deputy afterwards regarding the incident. Preserve Rancho San Antonio County Park Location Rangers: 3 Rangers: 1 Rangers: 2 Rangers: 1 Police: 1 Thursday, December 08, 2011 Page2of4 Oct 26 IR 11F330 Oct 22 IR 11S231 Preserve Oct 22 IR 11f318 A District Ranger was investigatigating two cars that had been parked at the Redwood Trailhead ovemight, when a couple walked up. They told the ranger that they had seen a body hanging from a tree. The couple were illegally camping in the preserve when they saw a backpack, left alone. The next moming the pack was still at the location and the couple decided to look in it, when they noticed the body. District Rangers responded with fire and located the body. The incident was tumed over to the San Mateo County Coroners Office. Purisima Creek Redwoods Location Approx. 150' off the Purisima Creek Trail Rangers: 3 Police: 6 A Santa Clara County Park Ranger reported finding a broken vehicle window in the Jaques Ridge Parking Lot while checking the area because of another auto burglary in the County Park Parking Lot. Rangers responded and met the vehicle owner. The owner reported that a handbag containing cash and credit cards had been taken. A deputy responded and took a report. Preserve Sierra Azul Location Jaques Ridge Lot Oct 25 A District Ranger responded to a bicycle accident in the preserve. While riding on the Northridge Trail Rangers: 1 AR 11S238 between gate PC01 & Harkins Ridge, a bicyclist lost control and fell. A companion stated that the victim had briefly lost consciousness. The patient had lacerations to his left side and complained of head pain. He was transported by ground ambulance to the hospital. Preserve Purisima Creek Redwoods Location North Ridge Trail Oct 25 On the evening of Oct 24, 2011 at approximately 5:00 PM, an individual made an emergency helicopter IR 11S236 landing in the preserve. He stated that the fog had rolled in unexpectedly and he felt flying any further would be dangerous. He was given a ride out by a friend and retumed to retrieve the helicopter the next moming. At that time he made contact with the employee resident who notified the Skyline Ranger Staff who responded to take a report. Preserve Skyline Ridge Location Big Dipper Ranch, 1/10th mile past Emloyee Residence, in a meadow Oct 25 IR 11S237 Rangers: 2 Police: 1 Rangers: 1 Police: 1 While on patrol, a District Ranger observed visitors with a dog off leash. When contacted she gave a false name and date of birth. She finally identified herself correctly, and used profanity directed at the Ranger. She then asked her companion if punching a ranger in the face was a misdemeanor. She was cited and released. Preserve Windy Hill Location Spring Ridge Trail Unknown subjects(s) wrote racist graffitti on a road guardrail. A ranger staff removed the grafitti. Rangers: 1 Preserve Sierra Azul Location Mt Umunhum Rd. Bald Mountain Gate Oct 27 Rangers discovered that unknown subject(s) broke into and removed personal items from three IR 11F323 vehicles. Items taken included two bags of bicycle part, a purse containing credit cards, cash, phone, drivers license, and a jacket. Rangers met with the vehicle owners. A Santa Clara County Sheriffs Deputy responded and took a report. Preserve Sierra Azul Location Jaques Ridge Lot Oct 29 IR 11F325 Rangers: 1 Rangers: 1 Police: 2 A model airplane crashed and was smoking. Visitors extinguished the fire before the fire department Rangers: 4 arrived. Preserve Rancho San Antonio County Park Location Oct 30 District Rangers were first on scene and provided medical care to three cyclists who collided into the MA 11S243 side of a vehicle making a left hand tum into a driveway. One victim, who had a head injury, was flown out by air ambulance; two patients, one complaining of back pain, were taken by ground ambulance to Stanford Hospital. Preserve Off District Lands - Skyline Location Page Mill Road below LT01 Oct 30 Two subjects on bicycles were cited for bicycling in a closed area. Later that day a different ranger IR 11F328 discovered new trail construction on the same trail. Preserve Sierra Azul Location SA06 to SA02 Trail Oct 30 A ranger discovered a unknown subject(s) had performed trail work on an established illegal trail. The IR 11F329 ranger replaced the dirt back onto the constructed area. Preserve Sierra Azul Location Trail from gates SA06 to SA02 Rangers: 3 Rangers: 2 Rangers: 1 Thursday, December 08, 2011 Page 3 of 4 Oct 31 Mountain View communications reported an injured deer that had been struck by a vehicle near Windy MA 11S244 Hill. District staff responded to find the deer mortally injured alongside Highway 35. The San Mateo County Sheriffs office was contacted to dispatch the animal. Preserve Off District Lands - Skyline Location Hwy. 35 south of Windy Hill Picnic tables Rangers: 1 Police: 1 DATE Oct 08 Cal Fire lock cu VL Preserve Purisima Creek Redwoods Oct 13 Stolen "15 mph" sign. VL Preserve Windy Hill Oct 15 VL Preserve Purisima Creek Redwoods VANDALISM DETAIL off. Donut spinning in parking lot. Location North Ridge lot and Northridge Trail to Whittemore Gulch Location Spring Ridge Trail at top Red stripe tom off "no dogs" sticker on regulation sign. Location PC05 Thursday, December 08, 2011 Page4of4 Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: Jean Chung, Real Property Administrative Assistant Date: December 12, 2011 Subject: The Ferguson, Hyde, Lind, Pace, and Woehl/Thornton Property Additions, Redwood Park Subdivision area of Purisima Creek Redwoods Open Space Preserve The General Manager signed Certificates of Acceptance on December 8, 2011 for the Ferguson, Hyde, Lind, Pace, and Woehl/Thornton Gift Parcels totaling 1.36 -acres based upon the determination that acceptance of this low value property or gift is in accordance with the District Rules of Procedure. The Gift Deeds were recorded on December 8, 2011 and title to and possession of the property has passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on November 21, 201 1. Recordation marks the final adoption of the Preliminary Use and Management Plan. The following chart presents dedication and acquisition details for this property: DEDICATION & ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date & & County Grantor Acres (Fee, Easement, Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date San Mateo 067-133-160 Ferguson 0.06 Purisima Creek 067-172-090 Hyde 0.49 Redwoods, Redwood Park Subdivision 067-102-010 067-124-040 067-124-050 067-118-140 Lind Pace Pace Woehl/Thornton 0.14 0.17 0.11 0.19 Fee General Manager November 21, 2011 067-123-010 Woehl/Thornton 0.10 067-123-230 Woehl/Thornton 0.10 Mgmt. Status: Dedication Date Closing Date (Open, Closed, CMU, or Other) Status (Intended or Withheld) Type Funding Value GIS Code December 8, 2011 Closed Withheld Gift $40,000.00 540,000.00 2157, 2158, 2161, 2159, 2160 Misc. Notes: Attachments: Acceptance of Low Value Interest in Real Property by General Manager Area Map Detail Map cc: Accounting Board of Directors Field Offices (SFO, FFO, SFO) GIS Coordinator Legal Administrative Assistant Management Analyst Operations Manager Planning Manager Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner REG O AL OPEN SPACE Midpeninsula Regional Open Space District ACCEPTANCE OF LOW VALUE INTEREST IN REAL PROPERTY Property Name: Ferguson, Hyde, Lind, Pace, and Woehl/Thornton Gift Parcels Property Location & APN: The Ferguson, Hyde, Lind, Pace, and Woehl/Thornton "Redwood Park" Subdivision parcels, approximately 0.75 miles west of Skyline Blvd., (San Mateo County APNs 067-133-160. 067-172-090, 067-102-010, 067-124-040, 067-124-050, 067-118-140, 067- 123-010, and 067-123-230) Preserve: Purisima Creek Redwoods Open Space Preserve Date: November 17, 2011. REAL PROPERTY MANAGER'S RECOMMENDATION(S) 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this Memorandum. 2. Accept the gift of the Ferguson, Hyde, Lind, Pace, and Woehl/Thornton "Redwood Park" parcels under the General Manager's authority. 3. Adopt the Preliminary Use and Management Plan as set forth in the attached Staff Memorandum and name the property as an addition to Purisima Creek Redwoods Open Space Preserve. SUMMARY Midpeninsula Regional Open Space District (District) is proposing to accept a total of eight parcels totaling 1.36 -acres of "Redwood Park" parcels as an additional to Purisima Creek Redwoods Open Space Preserve as a gift. The following report presents a description of the property, a Preliminary Use and Management Plan, the environmental review, terms and conditions, and financial considerations. DISCUSSION The 0.06 -acre Ferguson, 0.49 -acre Hyde, 0.14 -acre Lind, 0.28 -acre Pace, and 0.39 -acre Woehl/Thornton parcels have been offered as a gift to the Midpeninsula Regional Open Space (District). It is recommended that these properties be accepted by the District General Manager in accordance with the District's Rules of Procedure, Section 2.60 (2) as amended on October 8, 2003 (see Report R-03-103). Ferguson, Hyde, Lind, Pace, and Woehl/Thornton Gift Parcels Page 2 On May 13, 2009, the District Board of Directors adopted amendments to the Open Space Use and Management Planning Policy (see Report R-09-61). Section I includes the following statement: "When the General Manager is authorized to accept a gift of or acquire low value real property, the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board of Directors shall be notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition." Property Description The properties to be gifted consist of eight assessor parcels with seventeen (17) undeveloped lots totaling 1.36 -acres within the Redwood Park "paper" subdivision, which is located in an unincorporated area of San Mateo County. The property is located in the Kings Mountain are of the Santa Cruz Mountains. The primary access is off Skyline Boulevard and Ridge Road to the west. The land is surrounded by existing District land. There are no improvements on the property. USE AND MANAGEMENT Planning Considerations The properties are zoned Resource Management (RM). Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Purisima Creek Redwoods Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to the public. Signs and Site Security: Install Preserve boundary signs where appropriate Structures and Improvements: None Resource Management: Conduct interim invasive plant and animal management activities consistent with the District's policies and practices. Agricultural Resources: None Patrol: Routinely patrol the property Wildfire Fuel Management: None Roads and Trails: None Site Safety Inspection: No known safety hazards exist on the site. Name: Name the property as an addition to Purisima Creek Redwoods Open Space Preserve. Dedication: Withhold dedication at this time. Ferguson, Hyde, Lind, Pace, and Woehl/Thornton Gift Parcels Page 3 CEQA COMPLIANCE Project Description The project consists of the acquisition of approximately 1.36 -acres of land within the Redwood Park paper subdivision as an addition to the Purisima Creek Redwoods Open Space Preserve, and the adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and maintained in a natural condition. The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Article 19, Sections 15301, 15316, 15317, 15325, and 15061(b)(3) of the CEQA Guidelines as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specify the property will be operated and maintained in a natural condition and there will be no expansion of use. The property will be closed to the public. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure it will be preserved as public open space by incorporating it into the Redwood Park Area of Purisima Creek Redwoods Open Space Preserve. The project qualifies under all three sections. The project is also exempt under Section 15061(a)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS & CONDITIONS The current owners propose to gift the property to the District at no cost. Property transfers will become effective upon acceptance and recordation of the Gift Deeds. BUDGET CONSIDERATIONS The acceptance of the Ferguson, Hyde, Lind, Pace. and Woehl/Thornton gift properties and inclusion of the properties into Purisima Creek Redwoods Open Space Preserve is expected to have a nominal impact on the District's operating budget. PUBLIC NOTICE Since no action is being taken by the District Board, this action is not subject to the Brown Act. Ferguson, Hyde, Lind, Pace, and Woehl/Thornton Gift Parcels Page 4 NEXT STEPS The District's Operations Department will manage the former Hyde, Ferguson, Lind, Pace, and Woehl/Thornton properties as an addition to the Purisima Creek Redwoods Open Space Preserve, in accordance with the Preliminary Use and Management Plan. Attachments: Exhibit A: Exhibit B: Area Map Detail Map Prepared by: Jean Chung, Real Property Administrative Assistant Contact person: Michael C. Williams, Real Property Manager (Optional) Graphics prepared by: Alex Roa, GIS Intern / Technician Real Property Manager's Recommendations Accepted by: 'kTh tepheriE. Abbors, General Manager Date cc: Board of Directors with Closing Memo as an attachment REGIONAL OPE SPAC a TE m U Exhibit A: Area Map Produced by Midpeninsula Regional Open Space District, October 2010 MROSD Other Open Space Partial MROSD ownership Private Redwood Park Subdivision Purisima Creek Redwoods Open Space Preserve Redwood Park Subdivision El Corte de Madera Cre Open Space Preserve 0 0.25 0.5 1 Miles REGIONAL Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve NACLOW AV MADERA HUCKLEBER REDWOOD AVENUE NITA AVEN Woehl Parcel 067-118-140 Ferguson 067-133-160 Woehl Parcel 067-123-230 067-123-010 Pace Parcels 067-124-040 067-124-050 Produced by Midpeninsula Regional Open Space District; November, 2011 Boundary (Set by San Mateo County) • MANZANITA AVEN Hyde Parcel 067-186-230 e 0 Parcels of Interest MROSD Private Other Public Open Space 11111n San Mateo Co Dedication Boundary 375 FILBERT AVENUE 750 Feet 1 500 Midpeninsula Regional Open Space District Memorandum DATE: December 12, 2011 MEMO TO: MROSD Board of Directors THROUGH: Stephen E. Abbors, General Manager FROM: Tina Hugg r SUBJECT: Update on the Skyline Field Office Remodel Project and the Beatty Property/South Area Field Office Project for the December 14, 2011 Board Meeting This memorandum provides an update to the Board on the status of the Skyline Field Office Remodel Project and the Beatty Property/South Area Field Office Project. Skyline Field Office Remodel Project The Facilities Improvements Ad Hoc Committee last met on October 13, 2010. Two site plan options were presented by staff, one locating a new building behind the existing field office and one proposing two new buildings on the site (a new shop building across from the existing shop and a small locker building behind the existing office). The Committee directed staff to pursue the two building scheme and a phased approach to spread out costs, with the locker building as the higher priority. Staff and Tannerhecht (our consultant) attended a pre -application meeting in November 2010 with various Santa Clara County department staff and discovered that significant site infrastructure improvements would be required by the County, specifically related to fire code issues. Improvements include upgrading the main driveway and providing water storage for fire protection on site. These costs were unanticipated and significantly added to the overall price of the project. The estimate for widening and re -constructing the driveway, installing a fire pump, and installing a 100,000 -gallon fire water storage tank could be on the order of $1M. An initial reaction from staff was to reduce the scope and only remodel the existing field office, but correspondence with the County indicated that another pre - application submittal (including new schematic drawings) and meeting would be required before they would be able to provide input on the reduced project scope. Before pursuing this course of action, Tannerhecht and staff worked together to develop an assessment of design alternatives, risks, constraints, and costs based on current information, to determine whether the project was still feasible given the cost. Further discussions and negotiations with the County regarding the fire code related requirements were put on hold pending the completion of the risk and cost assessment. Tannerhecht and their cost estimator are in the process of making final revisions to the latest cost estimate. Staff will be presenting this information to the Facilities Improvements Ad Hoc Committee as early as February to obtain further guidance in light of the site infrastructure improvements potentially required by the County. Page 1 of 2 Next Steps for Skyline Field Office Remodel Project: • Present assessment of design alternatives, site infrastructure improvements, and costs to Committee in the spring of 2012 with recommendations on next steps. Beatty Property/South Area Field Office Project Earlier this year, staff began investigating the quality and amount of available water on the former Beatty property to support a field office. Though there are two active wells on site, early tests indicated that one well did not meet water quality standards and had a very low water quantity potential. The second well did meet water quality standards and showed some potential to provide sufficient water quantity. Based on these results staff moved forward with the state required pump test (a test which determines water quantity) determine if the potentially viable well did indeed meet state requirements. In August 2011, the District submitted a proposal, as required, to the California Department of Public Health (CDPH) to conduct the well pump test. CDPH reviewed the application and determined that the well did not meet current construction standards based on 2009 regulations, which CDPH Program Managers have recently advised their staff to strictly enforce. This was new information that District staff had not been made aware of even though, prior to submitting the proposal, District staff had consulted with CDPH early, including having CDPH review the well construction log. CDPH had in fact informally approved how the well was constructed. CDPH acknowledged that this was an oversight on their part. Results indicated that neither well is viable for a future field office, prompting the following potential options: 1. Pursue the feasibility of drilling a new well on the property; 2. Pursue the feasibility of drilling a new well on the neighboring Feehan property, owned by Santa Clara County Parks; or 3. Abandon the site as a potential field office and look for an alternate location for a field office. Option 1 was abandoned since there have been three wells already drilled on the property, none of which have shown an abundance of water quantity. Drilling a fourth well would be costly and risky, given the high chance of low water quantity. Option 2 was also abandoned given the uncertainty of the water quantity and the complication and cost of drilling a well and running a water line from that property to the Beatty property. Santa Clara County Parks had once looked into developing the Feehan property for a field office themselves and abandoned the project for a number of reasons, one of which was water quality. Staff is currently considering Option 3 given the site conditions and challenges of supporting a field office on the Beatty property. This recommendation will come before the Facilities Improvements Ad Hoc Committee at a future meeting. Next Steps for Beatty Property/South Area Field Office Project: • Present a recommendation to the Committee to pursue a new site for the future South Area Field Office. Page 2 of 2 ATTACHMENT B Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations January 2011 Class Title Current Maximum Monthly Salary Market Placement Proposed Salary Range Proposed Maximum Monthly Salary Percent Difference Rationale Assistant General Manager $12,178 N/A 61 $13,941 14.48% Internal alignment: 22.5% above Administrative Services Manager, Operations Manager, and Planning Manager. Administrative Services Manager $10,177 $11,209 52 $11,190 9.95% Market and range placement. Operations Manager $10,177 $11,305 52 $11,190 9.95% Market and range placement. Planning Manager $10,177 $11,696 52 $11,190 9.95% Market and range placement and intemal alignment: anchor to Administrative Services Manager and Operations Manager. Assistant General Counsel 11 $9,491 $10,588 50 $10,657 12.28% Market and range placement. Public Affairs Manager $10,177 $9,670 48 $10,149 0 27°% Market and range placement and internal alignment: anchor to Real Property Manager. Real Property Manager $10,177 $10,059 48 $10,149 -0.27% Market and range placement. Assistant General Counsel I Proposed N/A 46 $9,666 Proposed Internal alignment: 10% below Assistant General Counsel 11. Area Superintendent 88,590 $9,249 44 $9,206 7.17% Market and range placement. Human Resources Supervisor $7,697 $9,259 44 $9,206 19.60% Market and range placement. Senior Planner $8,172 N/A 43 $8,986 9.96% Internal alignment: 10% above Planner III. Senior Resource Management Specialist $8,172 N/A 43 $8,986 9.96% Internal alignment: 25% above Resource Management Specialist 11. District Clerk $8,850 88,528 41 $8,559 -3.29% Market and range placement. Senior Management Analyst $8,850 N/A 41 $8,559 -3.29% Internal alignment: 15% above Management Analyst. GIS Administrator $7,396 88,255 40 $8,350 12.90% Market and range placement. Planner 111 $7,396 $8,110 39 $8,151 10.21% Market and range placement. Information Technology Administrator $6,058 $7,572 36 $7,574 25.02% Market and range placement. Training and Safety Specialist $5,880 $7,497 36 87,574 28.80% Market and range placement. Website Administrator $6,368 $7,612 36 $7,574 18.93% Market and range placement. Maintenance, Construction, and Resource Supervisor $6,694 $7,356 35 $7,393 10.45% Market and range placement. Real Property Specialist $7,396 $7,345 35 $7,393 -0.04% Market and range placement. Supervising Ranger 86,694 87,356 35 $7,393 10.45% Market and range placement. Management Analyst II 87,697 $7,345 35 $7,393 -3.95% Market and range placement. $7-,396 lasutfisiont Data 35 $7;383 0.04% . Page 1 of 3 12/14/2011 Proposed Salary Max ATTACHMENT B Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations January 2011 Class Title Current Maximum Monthly Salary Market Placement Proposed Salary Range Proposed Maximum Monthly Salary Percent Difference Rationale Media Communications Specialist $6,368 $6,995 33 $7,041 10.57% Market and range placement. Public Affairs Specialist $6,368 $6,995 33 $7,041 10.57% Market and range placement. Resource Management Specialist II $7,396 $6,995 33 $7,041 -4.80% Market and range placement. Management Analyst I Proposed N/A 31 $6,706 Proposed Internal alignment: 10% below Management Analyst II. Planner II $6,368 N/A 31 $6,706 5.31% Internal alignment: 20% below Planner III. Accountant $6,242 $6,636 31 $6,706 7.43% Market and range placement. Docent Program Manager $6,058 $6,673 31 $6,706 10.69% Market and range placement. Planner I Proposed WA 29 $6,387 Proposed Internal alignment: 5% below Planner II and 15% above GIS Technician. Resource Management Specialist I $6,368 N/A 29 $6,387 0.29% Internal alignment: 10% below Resource Management Specialist II. Volunteer Program Manager $6,058 $6,264 28 $6,231 2 85% Market and range placement. Executive Assistant Proposed $6,130 27 $6,082 Proposed Market and range placement. Public Affairs Program Coordinator $5,538 N/A 25 $5,793 4.60% Internal alignment. 20% below Public Affairs Specialist. Ranger $5,764 $5,776 25 $5,793 0.50% Market and range placement. Senior Administrative Assistant $5,880 N/A 24 $5,651 -3.89% Internal alignment: 10% above Administrative Assistant. Equipment Mechanic/Operator $6,242 $5,582 23 $5,517 -11.62% Market and range placement. GIS Technician $5,764 $5,507 23 $5,517 -4.29% Market and range placement. Lead Open Space Technician $5,706 N/A 23 $5,517 -3.31% Internal alignment: 10% above Open Space Technician. Human Resources Technician $5,880 $5,391 22 $5,382 -8.46% Market and range placement. Administrative Assistant $5,268 $5,087 20 $5,126 -2.69% Market and range placement, Farm Maintenance Worker $5,164 N/A 19 $5,004 -3.10% Internal alignment: anchor to Open Space Technician. Open Space Technician $5,164 $5,057 19 $5,004 -3.10% Market and range placement. Accounting Technician $5,268 $4,777 17 $4,766 -9.53% Market and range placement. Seasonal Open Space Technician $3,643 N/A 3 6 3'381$3,643 0.00°k ° Temporary position; current salary determined to be appropriate Legend for columns: Column 1 - New classification title proposed by consultant. Column 2 - MROSD's current monthly maximum salaries. Column 3 - Market placement shows the market median dollar values derived from me market survey results. Column 4 - Salary range number of the consultant's newly proposed salary range schedule, Page 2 of 3 12/14/2011 Proposed Salary Max A .";^ENT dix IV Midpeninsula egi./aI Open Space District Proposed Ran ,,p ment Recommendations nuary 2011 Class Title Current Maximum Monthly Salary Market Proposed Placement Salary Range Proposed Percent Maximum Rationale Difference mthly Salary Column 5 - Monthly maximum salary of the consultant's newly proposed salary ranges. Column 6 - This percentage expresses the difference between the MROSD's current salaries and the consultant's proposed salaries. Column 7 - The rationale expresses how the consultant arrived at each proposed maximum monthly salary recommendation (i.e., the proposed range placement within the newly proposed salary range schedule). Page 3 of 3 12/14/2011 Proposed Salary Max ATTACHMENT B Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations December 2011 Class Title Current Maximum Monthly Salary Market Placement Proposed Salary Range Proposed Maximum Monthly Salary Percent Difference Rationale �stratilon Assistant General Manager $12,178 N/A 61 $13,941 14.48% Internal alignment: 22.5% above Administrative Services Manager, Operations Manager, and Planning Manager. Administrative Services Manager $10,177 $11,209 52 $11,190 9.95% Market and range placement. Human Resources Supervisor $7,697 $9,259 44 $9,206 19.60% Market and range placement. District Clerk $8,850 $8,528 41 $8,559 -3.29% Market and range placement. Information Technology Administrator $6,058 $7,572 36 $7,574 25.02% Market and range placement. Training and Safety Specialist $5,880 $7,497 36 $7,574 28.80% Market and range placement. Accountant $6,242 $6,636 31 $6,706 7.43% Market and range placement. Executive Assistant Proposed $6,130 27 $6,082 Proposed Market and range placement. Human Resources Technician $5,880 $5,391 22 $5,382 -8.46% Market and range placement. Accounting Technician $5,268 $4,777 17 $4,766 -9.53% Market and range placement. General Counsel Assistant General Counsel II $9,491 $10,588 50 $10,657 12.28% Market and range placement. Assistant General Counsel I Proposed NIA 46 $9,666 Proposed Internal alignment: 10% below Assistant General Counsel Ii. Operations Manager $10,177 $11,305 52 $11,190 9.95% Market and range placement. Area Superintendent $8,590 $9,249 44 $9,206 7.17% Market and range placement. Senior Resource Management Specialist $8,172 N/A 43 $8,986 9,96% Internal alignment: 25% above Resource Management Specialist 11. Maintenance, Construction, and Resource Supervisor $6,694 $7,356 35 $7,393 10.45% Market and range placement. Supervising Ranger $6,694 $7,356 35 $7,393 10.45% Market and range placement. $7396 Insufficient Data 35 $7,393 0.04% . Resource Management Specialist 11 $7,396 $6,995 33 $7,041 -4.80% Market and range placement. Resource Management Specialist I $6,368 N/A 29 $6,387 0.29% Internal alignment: 10% below Resource Management Specialist II. Ranger $5,764 $5,776 25 $5,793 0.50% Market and range placement. Equipment Mechanic/Operator $6,242 $5,582 23 $5,517 -11.62% Market and range placement. Lead Open Space Technician $5,706 N/A 23 $5,517 -3.31% Intemal alignment: 10% above Open Space Technician. Page 1 of 4 12/14/2011 Department ATTACHMENT B Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations December 2011 Class Title Current Maximum Monthly Salary Market Placement Proposed Salary Range Proposed Maximum Monthly Salary Percent Difference Rationale Farm Maintenance Worker $5,164 N/A 19 $5,004 •3.10% Internal alignment: anchor to Open Space Technician. Open Space Technician $5,164 $5,057 19 $5,004 -3.10% Market and range placement. Seasonal Open Space Technician $3,643 N/A 3 $3,385 -7.08% Internal alignment: 40% below Open Space Technician. Page 2 of 4 1 211 4/201 1 Department ATTACHMENT B Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations December 2011 Class Title Current Maximum Monthly Salary Market Placement Proposed Salary Range Proposed Maximum Monthly Salary Percent Difference Rationale Planning Planning Manager $10,177 $11,696 52 $11,190 9.95% Market and range placement and internal alignment: anchor to Administrative Services Manager and Operations Manager. Senior Planner $8,172 N/A 43 $8,986 9.97% Internal alignment: 10% above Planner III. GIS Administrator $7,396 $8,255 40 $8,350 12.90% Market and range placement. Planner 111 $7,396 $8,110 39 $8,151 10.21% Market and range placement. Planner II $6,368 N/A 31 $6,706 5.31% Internal alignment: 20% below Planner III. Planner I Proposed N/A 29 $6,387 Proposed Internal alignment: 5% below Planner II and 15% above GIS Technician. GIS Technician $5,764 $5,507 23 $5,517 -4.29% Market and range placement. Real Property Real Property Manager $10,177 $10,059 48 $10,149 -0.27% Market and range placement. Real Property Specialist $7,396 $7,345 35 $7,393 -0.04% Market and range placement. Public Atfalrs' Public Affairs Manager $10,177 $9,670 48 $10,149 0.27% Market and range placement and internal alignment: anchor to Real Property Manager. Website Administrator $6,368 $7,612 36 $7,574 18.93% Market and range placement. Media Communications Specialist $6,368 $6,995 33 $7,041 10.57% Market and range placement. Public Affairs Specialist $6,368 $6,995 33 $7,041 10.57% Market and range placement. Docent Program Manager $6,058 $6,673 31 $6,706 10.69% Market and range placement. Volunteer Program Manager $6,058 $6,264 28 $6,231 2.85% Market and range placement. Public Affairs Program Coordinator $5,538 N/A 25 $5,793 4.60% Internal alignment: 20% below Public Affairs Specialist. Senior Management Analyst $8,850 N/A 41 $8,559 -3.29% Internal alignment: 15% above Management Analyst. Management Analyst 11 $7,697 $7,345 35 $7,393 -3.95°!o Market and range placement. Management Analyst I Proposed N/A 31 $6,706 Proposed Internal alignment: 10% below Management Analyst II. Senior Administrative Assistant $5,880 N/A 24 $5,651 -3.89% Internal alignment: 10% above Administrative Assistant. Administrative Assistant $5,268 $5,087 20 $5,126 -2.69% Market and range placement. Legend for columns: Page 3 of 4 12/14/2011 Department ATTACHMENT B Appendix IV Midpeninsula Regional Open Space District Proposed Range Placement Recommendations December 2011 Class Title Current Proposed Maximum Market Proposed Max mum Percent Rationale Monthly Salary Placement Salary Range Monthly Salary Difference Column 1 - New classification title proposed by consultant. Column 2 - MROSD's current monthly maximum salaries. Column 3 - Market placement shows the market median dollar values derived from the market survey results. Column 4 - Salary range number of the consultant's newly proposed salary range schedule. Column 5 - Monthly maximum salary of the consultant's newly proposed salary ranges. Column 6 - This percentage expresses the difference between the MROSD's current salaries and the consultant's proposed salaries. Column 7 - The rationale expresses how the consultant arrived at each proposed maximum monthly salary recommendation (i.e., the proposed range placement within the newly proposed salary range schedule). Page 4 of 4 12/14/2011 Department