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Home My Public Portal AboutTBM 2003-12-03FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, December 3, 2003 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Dennis Soles; Mayor Pro Tem Mike Rantz; Trustees: Fran Cook, Pat Howlett, Vesta Shapiro, Steve Sumrall and Warren Watson Staff: Others: see attached list Town Manager Chuck Reid, Finance Manager Nat Havens, Community Development Director Jeff Durbin, Public Works Director Allen Nordin, Planner Drew Nelson and Town Clerk Molly McCandless The Board and staff met at 5:30 p.m. for a Work Session on the proposed 2004 Budget. Mayor Soles called the meeting to order at 6:35 p.m. Trustee Sumrall asked that items c) and d) be moved out of Consent Agenda for discussion. Trustee Howlett moved, and Trustee Watson seconded the motion to approve the Agenda as amended. Motion carried: 7 -0 3. Consent Agenda a) Approval of Minutes of 11/19/03 regular meeting b) Approval of Renewal of Retail Liquor Store License for Bottle Pass Liquors, Inc. e) Motion directing the Town Manager to implement contracts with the following agencies and /or entities: 1) Grand County Sheriffs Department 2) Grand County Building Department 3) First Student, Inc. (The Lift bus service) f) Motion naming the following Town Officials and directing the Town Manager to move forward with applicable contracts with the following persons and /or entities 1) Town Marshall: Rod Johnson, Grand County Sheriff 2) Town Attorney: Rod McGowan, Cazier McGowan 3) Water Attorney: vacant g) Board of Trustees Minutes 12/03/03 Page 2 4) Fire Chief: Todd Holzwarth, East Grand Fire Protection District #4 5) Town Engineer: Jim Swanson, Bucher, Willis Ratliff 6) Town Water Engineer /design: vacant 7) Town Water Engineer /rights: Leo Eisel, Brown Caldwell 8) Town Manager: Chuck Reid A motion naming the Fraser Town Hall foyer as the Town's official posting location with ancillary posting at the Fraser Post Office Trustee Cook moved, and Trustee Howlett seconded the motion to approve the Consent Agenda as amended. Motion carried: 7 -0 4. Open Forum Mayor Soles asked for items not on the agenda. Hearing none, he moved on. 5. Updates a) Chamber of Commerce Executive Director Catherine Ross said the Chamber has been working on scheduling Winter events. They are also planning for changing advertising agencies in March, a decision made by the Marketing Council, and expanding the web page. Trustee Cook departed. b) Grand County Housing Authority President Catherine Ross said the Board is still dealing with concrete and drainage issues at Fox Run. Cliffview Assisted Living will be at a $28,000 deficit this year due to Medicaid issues and the Housing Authority is looking at fundraising options. c) Fraser Sanitation District FSD Board member Steve Sumrall said the new sewage treatment plant is up and running. Effective 01/01/04, the FSD Board increased tap fees to $6,500 and monthly service fees to $26. Mr. Sumrall and FSD Board member Dennis Soles had questions on the proposed IGA, which the FSD had not yet approved. They would like specific amounts associated with copies and internet service, and a breakdown of charges included in the $4,000 per year they pay presently. Manager Reid will d) Planning Commission 6. Public Hearings b) 2004 Proposed Budget Board of Trustees Minutes 12/03/03 Page 3 follow -up. There was discussion of the District, and enterprise funds like the Water Fund, paying their own expenses and not being subsidized by the Town. Manager Reid stated the variance hearing before the State on the problems with exisiting Town well #3 and a recently installed FSD manhole resulted in a 'non- decision.' The Town and the District should be together in this matter and the Board will request to meet in Executive Session with the FSD Board at a later date to review the situation. CDD Durbin reminded the Board that the Planning Commission has scheduled a Public Hearing on the Fraser Historic Church for their meeting Wednesday, December 10. a) Elite Management, LLC d.b.a. The Hungry Bear Application for a new Hotel and Restaurant Liquor License Trustee Sumrall moved, and Trustee Howlett seconded the motion to open the Public Hearing. Motion carried: 6 -0. TC McCandless stated that the application was complete, including receipt of all fees, and the notice and posting were done as required. Applicants Joe Lovato and Chris Bruno were present and presented three pages of petitions in favor of their application. Mayor Pro Tem Rantz moved, and Trustee Shapiro seconded the motion to close the Public Hearing. Motion carried: 6 -0. Mayor Pro Tem Rantz moved, and Trustee Shapiro seconded the motion to approve a Hotel and Restaurant Liquor License for Elite Management, LLC. Motion carried: 6 -0 Trustee Howlett moved, and Trustee Watson seconded the motion to open the Public Hearing. Motion carried: 6 -0. Mayor Soles asked for public comment. Jeff Johnston and Catherine Ross were present representing the WPFV Chamber. They both encouraged the Board to maintain the Town's contribution to Chamber marketing. Ms. Ross stated that the Chamber would like to pursue small business development as part of the Chamber's regular business. Local business people Seth Sadler and Julia Stephens asked questions about the proposed small business center and responded that they are very supportive of that idea. Trustee Watson moved, and Mayor Pro Tem Rantz seconded the motion to close the Public Hearing. Motion carried: 6 -0. Mayor Pro Tem Rantz would like the Board to work on specific infill economic development projects immediately. 3.c) Motion directing the Mayor to renew an intergovernmental agreement with the Fraser Sanitation District Board of Trustees Minutes 12/03/03 Page 4 Manager Reid reiterated the items the FSD Board would like more information on (see 5.c)). 3.d) Motion directing the Town Manager to sign leases for Town property with the following agencies and /or entities: 1) Fraser Valley Metropolitan Recreation District, Town Hall and annex The contract for the Rec District's rental of the Eisenhower building is under contract. Manager Reid would like to investigate more appropriate costs for use of the Town Hall and annex, with the purpose of recouping cleaning and maintenance costs incurred. 2) Grand County Housing Authority, 200 Eisenhower This item will remain status quo. 3) Dale Booth, 105 Fraser Avenue 4) Drew Nelson, 400 Doc Susie Avenue These two items will remain status quo. The Town subsidizes employee housing to a degree that benefits both the Town and employees. Trustee Watson moved, and Mayor Pro Rantz seconded the motion directing Manager Reid to renegotiate the leases with the FVMRD for the Town Hall and annex and approving the other items as listed. Motion carried: 6 -0 There was extensive and detailed discussion of the budget and the anticipated decreases in revenue beginning the Fall of 2004 due to King Soopers opening in Granby. The Board created a subcommittee of Mayor Pro Tem Rantz, Trustee Watson, Manager Reid and FM Havens (with a spot available for Trustee Cook should she wish to participate) to review the budget over the course of the next two months. The subcommittee will present their budget revision recommendations on or before February 18, 2004. 7. Action Items a) Resolution No. 12- 01 -03, summarizing revenues and expenditures and adopting the 2004 Budget Board of Trustees Minutes 12/03/03 Page 5 Trustee Howlett moved, and Mayor Pro Tem Rantz seconded the motion to approve Resolution No. 12- 01 -03, with the condition that the subcommittee appointed by the Board review the budget and present its final recommendations for approval on or before February 18, 2004. Motion carried: 6 -0 b) Resolution No. 12- 02 -03, levying general property taxes for the 2004 Trustee Shapiro moved, and Mayor Pro Tem Rantz seconded the motion to approve Resolution No. 12- 02 -03. Motion carried: 6 -0 c) Resolution No. 12- 03 -03, appropriating sums of money to various funds Trustee Howlett moved, and Trustee Watson seconded the motion to approve Resolution No. 12- 03 -03, with the condition that the subcommittee appointed by the Board review the budget and present its final recommendations for approval on or before February 18, 2004. Motion carried: 6 -0 d) Resolution No. 12- 04 -03, setting water fees Trustee Shapiro moved, and Trustee Howlett seconded the motion to approve Resolution No. 12- 04 -03. Motion carried: 5 -1, with Mayor Soles voting against. e) A motion approving the purchase of two new vehicles, a skid steer and a pickup, with the total price not to exceed $75,000 PWD Nordin briefly outlined his requests. After discussion, the Board determined to table this item. 8. Discussion Items None 9. Staff Choice a) Departmental Updates Board of Trustees Minutes 12/03/03 Page 6 CDD Durbin clarified with the Board that he has been waiting for information on the Snowcross event being planned by the Chamber for the Rendezvous meadow. He has yet to receive anything. There was discussion of the burn application from Rendezvous for West Mountain. Staff will research if Rendezvous' commitment to chip is contractual. Discussion ensued on best ways to burn, etc. CDD Durbin asked the Board to reiterate their agreement to waive any use tax on the small amount of clean-up work remaining at Fox Run. They did so. CDD Durbin asked the Development Review Subcommittee to meet again Friday, December 5, on the Conoco project. Discussion ensued regarding the water protection district. CDD Durbin and Planner Nelson participated in the meeting of many entities, including the Federal Emergency Management Administration (FEMA) and the Colorado Water Conservation Board, on developing new flood mapping. CDD Durbin distributed copies of a letter from Great Outdoors Colorado (GOCO) inviting the Fraser /Winter Park partnership to submit a grant application for the Fraser River restoration. This grant would include trails, signage, etc. FM Havens informed the Board that the $50,000 bequest from Larry Petersen's estate has been received; there is now a line item in the budget for the funds. Manager Reid is working with the Petersen heirs on projects they have selected. Manager Reid stated the next meeting of the Fraser Board with the Winter Park Town Council will be Monday, January 19, 2004. b) Transmitted Items 1) Memo to Board re: Vendors' fee proposal 2) Copy of Rendezvous burn permit application 10. Board Choice Trustee Shapiro has been asked by constituents why there is not a flag flying at the Visitor Center. Following discussion, it was determined that the old flagpole, which is not working, should be removed and a small bracket be placed on the outside of the building for a hand -held flag. Board of Trustees Minutes 12/03/03 Page 7 Mayor Pro Tem Rantz moved, and Trustee Shapiro seconded the motion to adjourn. Motion carried: 6 -0. Meeting adjourned at 9:50 p.m. Molly Mc andless, Town Clerk Name Address (physical post office) (97 i4i 6?O Fires 1 4'n S'� c 5 20 40 I f A eLk 5q CA 1., 74, A;..,- 41 s7-,,,4 /A& se r- Jac L01.40 pv. 7sis co fr49/ btKs p -0.'3 6(..) ;4 A i v i�JI� i/: /4� el: O. 1 s WiP OrR)tC1Ar �o i to�fr c TOWN OF FRASER "Icebox of the Nation" P.O. Box 120 153 Fraser Avenue Fraser, Colorado 80442 (970) 726-5491 FAX Line: (970) 726 -5518 E -Mail: fraser@rkymtnhi.com Town of Fraser 3 Town Board Meeting sign -in sheet