HomeMy Public PortalAbout20120328 - Minutes - Board of Directors (BOD) Midpeninsula Regional
Open Space District
Meeting 12-10
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 28,2012
AMENDED MINUTES
SPECIAL MEETING
I. ROLL CALL
President Riffle called the Special Meeting of the Midpeninsula Regional Open Space
District Board of Directors to order at 5:00 p.m.
Members Present: Jed Cyr, Yoriko Kishimoto, Pete Siemens, Cecily Harris, Larry
Hassett and Curt Riffle
Members Absent: Nonette Hanko
Staff Present: General Manager Steve Abbors, General Counsel Sue Schectman,
General Counsel Sheryl Schaffner, Operations Manager David
Sanguinetti, Administrative Services Manager Kate Drayson,
Negotiator Deborah Glasser-Kolly, and Human Resources
Supervisor Annetta Spiegel
President Riffle adjourned the Special Meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 7:00 p.m.
Meeting 12-10 Page 2
REGULAR MEETING
I. ROLL CALL
President Riffle called the Regular Meeting of the Midpeninsula Regional Open Space
District Board of Directors to order at 7:05 p.m.
Members Present: Jed Cyr, Yoriko Kishimoto, Pete Siemens, Cecily Harris, Larry
Hassett and Curt Riffle
Members Absent: Nonette Hanko
Staff Present: General Manager Steve Abbors, General Counsel Sheryl
Schaffner, Real Property Manager Mike Williams, Planning
Manager Ana Ruiz, Operations Manager David Sanguinetti,
Administrative Services Manager Kate Drayson, Acting Natural
Resources Department Manager Kirk Lenington, Public Affairs
Manager Rudy Jurgensen, Assistant General Counsel James
Atencio, Senior Real Property Planner Sandy Sommer, Senior
Planner Meredith Manning, Public Affairs Specialist Kristi Britt,
Media Communications Specialist Peggy Koenig, Senior
Management Analyst Lynn Tottori and District Clerk Michelle
Radcliffe
President Riffle stated that there were no reportable actions for Closed Session Agenda
Items #I and #2.
11. ORAL COMMUNICATIONS
There were none.
111. ADOPTION OF AGENDA
Motion: Upon motion by Director Kishimoto, seconded by Director Hassett,the Board
adopted the agenda. (Vote: 6-0-0; Absent: Hanko)
IV. SPECIAL ORDERS OF THE DAY
Public Affairs Manager Rudy Jurgensen introduced Media Communications Specialist
Peggy Koenig and President Riffle introduced General Counsel Sheryl Schaffner.
V. ADOPTION OF CONSENT CALENDAR
Motion: Upon motion by Director Cyr, seconded by Director Siemens, the Board
approved adoption of the Consent Calendar to approve Revised Claims No. 12-10 and
the Minutes of February 29,2012. (Vote: 6-0-0; Absent: Hanko)
Meeting 12-10 Page 3
VI. BOARD BUSINESS
1. Agenda Item #4—Authorization to Contract with Design Concepts for Graphic
Design Services for Fiscal Years 2012-13 and 2013-14 (R-12-21)
Public Affairs Specialist Kristi Britt provided an overview of the graphic design
services contract. Discussion followed.
Public Comment: Alexander Atkins, Los Altos Hills, voiced his concerns of the
District using the same contractor for graphic design services.
Motion: Upon motion by Director Siemens, seconded by Director Hassett, the Board
approved the contract with Graphic Concepts for graphic design services for Fiscal
Year 2012-13 and 2013-14. (Vote: 6-0-0; Absent: Hanko)
2. Agenda Item #5—Authorization to Extend the Contract with Patsons Press for
Printing Services for Fiscal Year 2012-13, with an Option to Extend the Contract for
Fiscal Year 2013-14 (R-12-2 1)
Ms. Britt provided an overview of the District's current printing services with Patsons
Press. Discussion followed.
Motion: Upon motion by Director Siemens, seconded by Director Cyr, the Board
authorized to extend the contract with Patsons Press for printing services for Fiscal
Year 2013-14. (Vote: 6-0-0; Absent: Hanko)
3. Agenda Item #6—Authorization to Decline the Option to Extend the Mailing
Services Contract with Diamond Quality Printing& Mailing of San Jose and Enter
into a Contract with Patsons Press for Mailing Services for Fiscal Year 2012-13, with
an Option to Extend the Contract for Fiscal Year 2013-14 (R-12-22)
Ms. Britt explained that Diamond Quality Printing& Mailing (Diamond) was unable
to continue to provide mailing services for the amount that was quoted in its proposal
last year due to the rise of printing and postage costs. She explained that the price
increase is not budgeted this fiscal year and that the General Manager is
recommending that the contract not be extended. Ms. Britt stated that the Patsons
Press was the second lowest bidder last year and with the Diamond's price increase,
Patsons is now the lowest bidder for the mailing services. She noted that if approved,
this will be the first time that both printing and mailing services will be done at one
location, further streamlining the process. Discussion followed.
Motion: Upon motion by Director Cyr, seconded by Director Hanko, the declined
the option to extend the mailing services contract with Diamond Printing& Mailing
and approved entering into a contract with Patsons Press for mailing services for
Fiscal Year 2012-13 with an option to extend the contract for Fiscal Year 2013-14.
(Vote: 6-0-0; Absent: Hanko)
Meeting 12-10 Page 4
Agenda Item #7a—Adoption of the Midpeninsula Regional Open Space District
Fiscal Year 2012-13 Budget(R-12-3 8)
Director Siemens stated he is deferring his comments as Chair of the Administration
and Budget Committee until later in the agenda.
No action was taken by the Board.
4. Agenda Item #7b—Adoption of the Midpeninsula Regional Open Space District
Fiscal Year 2012-13 Budget(R-12-39)
Senior Management Analyst Lynn Tottori presented the proposed budget for Fiscal
Year 2012-13. Administrative Services Manager Kate Drayson provided an overview
of the proposed staffing needs for Fiscal Year 2012-13, changes to the California
Public Employees Retirement System costs, and provided an overview of the five-
year budget forecast. Discussion followed.
Motion: Upon motion by Director Siemens, seconded by Director Kishimoto, the
Board adopted the District budget for Fiscal Year 2012-13. (Vote: 6-0-0; Absent:
Hanko)
5. Agenda Item #7c—Adoption of the Midpeninsula Open Space District Fiscal Year
2012-13 Action Plan (R-12-36)
Administrative Services Manager Kate Drayson, presented the proposed Action Plan
for Fiscal year 2012-13 and explained how the Strategic Plan is being implemented.
Discussion followed.
Motion: Upon motion by Director Hassett, seconded by Director Siemens, the Board
adopted the Action Plan for Fiscal Year 2012-13. (Vote: 6-0-0; Absent: Hanko)
6. Agenda Item #8—Approval of Annual Claims List(R-12-42)
Motion: Upon motion by Director Cyr, seconded by Director Harris, the Board
Approved the Annual Claims List for Fiscal Year 2012-13. (Vote: 6-0-0; Absent:
Hanko)
7. Agenda Item #9—Authorization to Award Contract with Timothy C. Best, CEG, for
$35,000 to Hydrologic, Engineering, and Biotic Consulting Services for the Hendrys
Creek Priority Stream Channel Restoration Plan at 20610 Aldercroft Heights Road,
Los Gatos in unincorporated Santa Clara County within the Cathedral Oaks Area of
Sierra Azul Open Space Preserve (R-12-41)
Senior Planner Meredith Manning provided an overview of Hendrys Creek and
explained the reasons for contracting with Timothy C. Best, CEG, to develop a
restoration plan for Henrys Creek. Discussion followed.
Motion: Upon motion by Director Kishimoto, seconded by Director Siemens, the
Board awarded the contract to Timothy C. Best, CEG, for hydrologic, engineering,