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Home My Public Portal About2016-07-12 Town Hall Transfer TOWN OF 1630 WATERTOWN r, Office of the Town Manager y: Administration Building 149 Main Street Watertown,MA 02472 Phone: 617-972-6465 Michael J. Driscoll www•watertown-ma.gov townmgxCahvatertowu-ma.gov Town Manager To: Honorable Town Council - - From: Michael J. Driscoll, Town Manager Date: July 6, 2016 Re: Agenda Item—Transfer of Funds Request As you recall, as a follow up to the attached emails Raeleen Parsons, Purchasing Agent indicated at the May 19tit Committee of the Whole Budget Meeting that quotes were being obtained to restore the Administration Building's historic front doors. Attached please find follow up correspondence from Ms. Parsons and Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance regarding the results of obtaining quotes and respectfully requesting funding in order to move forward with the restoration of the Administration (Town Hall) Building's historic exterior and interior wood doors and the replacement of the doors' hardware. Monies are available to fund this restoration project from Full Time Salaries accounts as a result of positions being unfilled for a portion of Fiscal Year 2016. Therefore, given all of the above, I respectfully request the attached transfer be placed on the July 12, 2016 Town Council Agenda. Thank you for your consideration in this matter. cc: Steven Magoon, Director of Community Development/Assistant Town Manager Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance Raeleen Parsons, Purchasing Agent Joseph A. DiVito,Jr., Town Treasurer/Collector Gerald S. Mee, Jr., Superintendent of Public Works Dennis Sheehan, Director of Administration and Finance, Department of Public Works TRANSFER AMOUNT $25,000 FROM: FY 16 TOWN COUNCIL FULL TIME SALARIES $ 21,000 0111151-510111 FY 16 TOWN AUDITOR FULL TIME SALARIES $ 4,000 0113551-510111 TO: FY 16 TRANSFER TO TOWN CAPITAL PROJECTS $ 25,000 0193059-596502 1 hereby certify to the availability, authority of funding source, mathematical accuracy and appropriate . lappropriate fiscal year. o, 4tiQ A S Zd�h Qu DA�� Ga�TOW AUDITOR Driscoll, Michael From: Driscoll, Michael Sent: Wednesday, March 30, 2016 9:53 AM To: Osmond, Marsha Cc: Parsons, Raeleen; Magoon, Steven; Thompson, Kenneth; Mee, Gerald;Aiello, Joseph; Tracy, Thomas;Joe Divito Qdivito@watertown-ma.gov); Sheehan, Dennis; Hand,JoAnna Subject: Town Hall Maintenance Marsha; as briefly discussed, here is the email. Thank you for reaching out to Raeleen & Mr.Aiello yesterday. As I mentioned, at some point, we will need to forward an email to Council informing of the situation. From: Kounelis, Angeline Sent:Tuesday, March 29, 2016 10:38 PM To: Driscoll, Michael Cc: Magoon, Steven;Tracy,Thomas;Town Councilors Subject:Town Hall Maintenance Hello Mr. Driscoll, Earlier today, I received a telephone call from Clifton (Doc)Willoughby, 98 Langdon Ave., 617-924-7521, He informed me that he visited your office today and spoke to staff about the maintenance of the Town Hall; specifically, the oak doors at the main entrance, Mr. Willoughby stressed the importance of preserving the beautiful oak doors and the need for them to be professionally treated to enhance and protect for years to come; he stressed "professionally", Also, the mortar in the joints on the front stairs is disintegrating and needs to be repointed, I hope these two items can be reviewed and addressed; along with the underlying causes that created the peeling paint in various locations in the "Hall". Residents are observant and take pride in maintaining public property. These are their tax dollars at work. Thank you. Regards, Angie 1 Driscoll, Michael From: Osmond, Marsha Sent: Wednesday, March 30, 2016 10:06 AM To: Coffin, Cindy;Aiello,Joseph; Parsons, Raeleen;Thompson, Kenneth Cc: Driscoll, Michael; Magoon, Steven; Hand,JoAnna Subject: FW:Thomas Barber Good morning, Per our conversations yesterday and today, I just spoke with Mr. Barber regarding the restoration of the front doors at Town Hall. He will be here on Friday between 10 and 10:30AM. He (lid some work at the Commander's Mansion and said lie just restored historic doors at the North Andover Steven's Memorial Library. Here is his contact information: Thomas Barber Restoration & Construction 187 Ocean Street , Lynn, MA 01902 617 - 784 - 1201 thomasbarberrestoration,coin Vendor#33877 Kindness of Rae, COA— Hello Marsha, This is the contact information for Thomas Barber. He was the one that did a fantastic job on the attic windows at the mansion. Thomas Barber thomasbarberrestoration a 2mail.com Really nice guy and knows his craft! Rae Rae Grassia Principal Account Clerk Council on Aging Senior Center 31 Marshall Street Watertown, MA 02472 617-972-6490 n 1630'� >� a Town of Watertown Administration Building 149 Main Street Watertown, Massachusetts 02472 www.Watertown-ma.aov TO: Mr. Michael J. Driscoll, Town Manager FROM: Raeleen Parsons, Purchasing Agent Thomas Tracy, Auditor/Asst. Town Manager DATE: June 28, 2016 RE: Town Hall Historic Front Door Restorations Back in May 2016, your office requested the assistance of the Purchasing Department to seek additional quotes to restore the Town Hall front doors. To date, three quotes were sought and two were received to perform the work. Quotes to do this work were received from Thomas Barber Restoration& Construction Company in the amount of$19,500, and another from Eagle Restoration & Contracting, Company in the amount of$38,200.00. A third quote was sought but not received. Additionally, you will recall that the Purchasing Department and Auditing Department mentioned this matter during the department budget presentations. The work is described as restoring the exterior and interior wood doors located in the Administration Building on Main Street. The existing condition of the doors show cracked panels, deteriorated finish and moldings both inside and outside of the doors. An exterior and interior temporary wall will be constructed during restoration while the interior doors are removed and refinished off site. The exterior doors will not be removed as work will be done on site. This entrance will not be functional during the restoration procedure which is estimated to take one month to complete. This work is intended to restore and preserve the Town Hall historic wood doors for years to come. The Purchasing Department is recommending Thomas Barber Restoration& Construction Company be awarded the work in the amount of$19,500. Once the work begins, Thomas Barber will assess the extent of repairs needed to the door hardware which not part of this restoration project. The estimated cost of the hardware replacement is $5,500 which work will be performed by another vendor. The total cost for the door restorations and hardware is $25,000.00. At this time, it is respectfully requested that $25,000 be authorized and allocated to restore the Town Hall wood doors and hardware. Thank you for your consideration.