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Home My Public Portal AboutTBM 2004-02-18Staff: Others: see attached list FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, February 18, 2004 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Dennis Soles; Mayor Pro Tem Mike Rantz; Trustees: Fran Cook, Pat Howlett, Vesta Shapiro, Steve Sumrall and Warren Watson Town Manager Chuck Reid, Finance Manager Nat Havens, Public Works Director Allen Nordin, Community Development Director Jeff Durbin and Town Clerk Molly McCandless Mayor Soles called the meeting to order at 6:37 p.m. Trustee Howlett moved, and Trustee Cook seconded the motion to approve the Agenda as presented. Motion carried: 7 -0 3. Consent Agenda a) Minutes from the 02/04/04 regular meeting Trustee Cook moved, and Trustee Shapiro seconded the motion to approve the Consent Agenda as presented. Motion carried: 7 -0 4. Open Forum a) Priscilla Fulmer, attorney Manager Reid introduced Ms. Fulmer, a water attorney with the Bendelow law firm. Bendelow has offices in Denver, Steamboat Springs and Winter Park and Manager Reid would like to consider Ms. Fulmer for the position of Town Water Attorney. Ms. Fulmer responded to questions from the Board and the Board concurred that Ms. Fulmer should handle the current Rendezvous case on behalf of the Town. They will then determine if Ms. Fulmer should be appointed the Town's water attorney. 5. Updates a) Grand County Housing Authority John Walker updated the Board on GCHA activities. Trustee Howlett inquired about a safe pedestrian/bike access from Fox Run to Town. Mr. Walker said he would mention it to the GCHA Board. Staff will draft a letter from the Board to the County Commissioners requesting attention to this matter and copy it to Headwaters Trails Alliance. 6. Public Hearings a) 2004 Revised Budget Trustee Cook moved, and Trustee Howlett seconded the motion to open the Public Hearing. Motion carried: 7 -0. There was no public comment. Manager Reid responded to a few questions from the Board and, again, thanked the Budget Subcommittee. Mayor Pro Tem Rantz thanked Manager Reid and FM Havens for helping the Budget Subcommittee to understand what they were looking at. Mayor Pro Tem Rantz also stated that he would like to keep the Visitor Center open; that it provides a valuable service. Trustee Shapiro moved, and Mayor Pro Tem Rantz seconded the motion to close the Public Hearing. Motion carried: 7 -0. 7. Action Items Board of Trustees Minutes 02/18/04 Page 2 a) Resolution No. 02- 01 -04, summarizing revenues and expenditures and adopting the Revised and Supplemental 2004 Budget Manager Reid read aloud the numbers to be inserted into this Resolution and added a line for the Petersen Trust. Trustee Cook moved, and Trustee Howlett seconded the motion to approve Resolution No. 02 -01- 04. Motion carried: 7 -0 b) Resolution No. 02- 02 -04, appropriating sums of money to various funds Manager Reid read aloud the numbers to be inserted into this Resolution and added a line for the Petersen Trust. Trustee Cook moved, and Trustee Shapiro seconded the motion to approve Resolution No. 02 -02- 04. Motion carried: 7 -0 Board of Trustees Minutes 02/18/04 Page 3 c) Resolution No. 02- 03 -04, submitting a ballot question for the April 6 election TC McCandless reviewed the incorporation of the changes the Board requested for this Resolution, including the reminder that ordinances are public records and are open and available through the Town office; that the Board shall retain the option to publish an ordinance in full; and that title only publication will include the statement that the complete text of all ordinances is available through the Town office. Trustee Cook moved, and Trustee Watson seconded the motion to approve Resolution No. 02- 03 -04. Motion carried: 7 -0 8. Discussion Items a) Development Committee The Development Committee has been working on possibilities for locating a Big 0 Tire at the Conoco property. Property owner Andy Hanna and Big 0/Mobile One owner Richard Hammond were present. Extensive discussion ensued on the options which have been considered. Manager Reid suggested he meet with the State Engineer, within the next two weeks if possible, to review improvements which might be made to the water wells in the area before moving ahead with decisions. While the applicants are in need of answers as soon as possible, Manager Reid and the Board stressed that water and water rights are invaluable and must be protected. Following lengthy discussion, it was determined that Manager Reid will meet with the State Engineer as soon as possible and also with Town Attorney Rod McGowan. The Development Committee will review any other challenges to the proposal (e.g., access, traffic patterns, etc.) as soon as possible as well. b) Fraser Experimental Forest The Board asked CDD Durbin to draft a letter for the Mayor's signature, to be reviewed at the next Board meeting. c) Internet presence Visitor Center Coordinator Susan Stone is also the developer of the Town's website: frasercolorado.com. VCC Stone and Manager Reid presented a virtual tour of the website for the Board so the Board could be aware of what is presently available through the site. Following the tour there was some discussion of what is anticipated to be added in the future and Trustee Howlett volunteered to work with VCC Stone on some technology updates. VCC Stone was congratulated on developing the site from scratch and on maintaining and updating it. 9. Staff Choice a) Departmental Updates HTA is updating the trails map. Board of Trustees Minutes 02/18/04 Page 4 PWD Nordin said his staff has been working with runoff from melting snow. CDD Durbin reminded the Board that the Planning Commission meeting scheduled for Wednesday, February 25 includes a continuation of the Public Hearing on use of the Historic Church. The final federal Lynx Management Plan is available for public review in CDD Durbin's office. With regard to the Fraser River Enhancement Project (FREP) grant application, a site visit by the GOCO Board is scheduled for the afternoon of February 24. CDD Durbin would like any members of the Board who are available to attend a reception for the project at 4:00, location to be announced. Additionally a summary presentation of the FREP will be made to the GOCO Board at the Adams Mark Hotel in Denver at 3:45 p.m. on Friday, March 5. Members of the Board are invited to be present in support of the project. If the Board should hear any discussion in the community regarding a telecommunications facility at the East Grand Fire Station, it is a planned update of existing facilities for Comcast. FM Havens stated that sales tax returns are up 8.25% year to date over last year. TC McCandless reminded the Board that nomination petitions are available for the April 6 municipal election and they must be returned by March 5. Additionally, voters need to be reminded of the election and encouraged to vote at the Town Hall on election day or, since the election is during Spring break, obtain an absentee ballot from the Town Clerk's office in advance. Manager Reid said he had been hearing some feedback in the community that the Town government is "anti- business." Does the Board think this is true or of great concern? The Board said no and it was mentioned that community comment seems to move from the extremes of not wanting any growth or development to being very in favor of the opposite. CDOT emailed Manager Reid in response to questions from the Board about the Berthoud Pass project. They have no plans to widen the road on the west side of the pass nor change the speed limits. Manager Reid has been keeping in touch with Bruce Hutchins of Grand County Water and Sanitation about the status of the sewer lagoons clean-up. Long -time Fraser resident and Town employee Rusty Boudreaux passed away recently. Her family is not planning a memorial at this time. Today was Office Manager Cheryl Chesson's last day in the office. The Zoning Board of Adjustment is in dire need of two new members. Presently there are only three people serving on a five member Board, which is insufficient to convene. b) Transmitted Items 1. January financials 2. January Sheriffs Dept. report 3. Copy of letter to Peter Stalland 10. Board Choice Board of Trustees Minutes 02/18/04 Page 5 Trustee Howlett mentioned that Mike Gray has retired as Manager of the local Safeway store. Trustee Howlett is also encouraging Mountain Timber Furnishings to consider moving to the new store they wanted to build last year. The presently named Winter Park Market would like to move to Fraser. Mayor Pro Tem Rantz mentioned the handicapped access ramp in front of the Town Hall has an icy puddle at the bottom. Mayor Pro Tem Rantz is concerned about a local house which had lots of trash and junk on the property. Mayor Pro Tem Rantz stated there is a big pothole at the intersection of Highway 40 and CR 72. PWD Nordin will follow -up with CDOT. The Open Space Protection ordinance will be on the next Board agenda. Trustee Shapiro asked if a candidate for Town Board can be a judge at the election. TC McCandless replied they can not. Board of Trustees Minutes 02/18/04 Page 6 Trustee Shapiro asked how she would go about applying for a sandwich board sign for her store. CDD Durbin replied she should submit a sign permit application, which is available on the website. Trustee Shapiro also asked about permitting for an artists' fair in her store parking lot the weekend of Hawgfest. CDD Durbin stated it shouldn't be a problem and Community Development would work with her on any questions. Mayor Soles conveyed the message from Ron Anderson that the public is still crossing his private property to access downtown from the Fraser River Trail. Mayor Soles will be out of Town the first week of March. Mayor Pro Tem Rantz moved, and Trustee Watson seconded the motion to adjourn. Motion carried: 7 -0. Meeting adjourned at 9:40 p.m. c dless, CMC, Town Clerk TOWN OF FRASER "Icebox of the Nation" l P.O. Box 120 153 Fraser Avenue Fraser, Colorado 80442 (970) 726-5491 FAX Line: (970) 726 -5518 E -Mail: freser@rkymtnhi.com lown of Fraser Town Board Meeting sign -in sheet Name Address (physical post office) _tip t,A.«-s- it_ et- cd Q „,a 1I f 8� 2 e>) 3 c! ,N S wik N50 4/ P,0 J” 2 y Iiuli>`" hr- aczA u-ctuo-ct- j) y /-4 '-i k ei 3 0 o t G. k 14 u.'K G DG-- if by W Q (7,(01 1 C ,D0G jie t f7, 0 N.. 0 TOWN OF FRASER "Icebox of the Nation" l P.O. Box 120 153 Fraser Avenue Fraser, Colorado 80442 (970) 726-5491 FAX Line: (970) 726 -5518 E -Mail: freser@rkymtnhi.com lown of Fraser Town Board Meeting sign -in sheet