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Home My Public Portal About20120509 - Minutes - Board of Directors (BOD) Midpeninsula Regional Open Space District r . Meeting 12-14 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT May 9,2012 MINUTES REGULAR MEETING I. ROLL CALL President Riffle called the Special Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 7:04 p.m. Members Present: Jed Cyr, Yoriko Kishimoto, Pete Siemens, Cecil y Harris,Nonette Hanko and Curt Riffle Members Absent: Larry Hassett Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner, Administrative Services Manager Kate Drayson, Operations Manager David Sanguinetti, Real Property Manager Mike Williams, Planning Manager Ana Ruiz, Natural Resources Interim Manager Kirk Lenington, Public Affairs Manager Rudy Jurgensen, Management Analyst 11 David Topley, Volunteer Program Manager Paul McKowan, Maintenance, Construction and Resource Supervisor Craig Beckman, Maintenance, Construction and Resource Supervisor Stan Hooper, Senior Resource Management Specialist Cindy Roessler, Resource Specialist I Joel Silverman, and Executive Assistant Maria Soria. 11. ORAL COMMUNICATIONS There were none. Meeting 12-14 Page 2 III. ADOPTION OF AGENDA Motion: Upon motion by Director Hanko, seconded by Director Cyr,the Board adopted the agenda. (Vote: 6-0-0; Absent: Hassett) IV. SPECIAL ORDERS OF THE DAY General Manager Steve Abhors introduced Executive Assistant Maria Soria to the Board. V. ADOPTION OF CONSENT CALENDAR Motion: Upon motion by Director Hanko, seconded by Director Cyr, the Board approved adoption of the Consent Calendar to approve Revised Claims No. 12-15, the Minutes of April 11,2012,and Approved the Appointment of Reeular and Alternative Representatives to the California Joint Powers Insurance Authority Board of Directors. (Vote: 6-0-0; Absent: Hassett) VI. BOARD BUSINESS 1. Agenda Item #5—Authorization to Purchase Capital Equipment for Operations at a Total Cost Not to Exceed $370,000(R-12-35) Management Analyst 11 David Topley reported that there were two patrol vehicles and one maintenance vehicle that will need to be replaced due to the District's five- year capital equipment schedule. He explained that the two new patrol vehicles will replace existing vehicles that have approximately 70,000 miles and that the older vehicles will be reassigned to maintenance staff. The new maintenance vehicle will replace an older maintenance vehicle, which will be sold at a public auction. Mr. Topley then reported that the General Manager is recommending purchase of an excavator. He explained that staff currently rents excavators for large District projects and that by owning its own excavator, staff can work on smaller projects as well. Mr. Topley also explained that by having the District own an excavator, it allows operators to become more familiar with the controls and capabilities of a specific model and improves expertise and operator safety. He further noted that the size of this excavator is compatible with District transport equipment, can be delivered to various job sites by staff, will be housed at the Skyline Field Office, and will be used District-wide. Discussion ensued. Motion: Upon motion by Director Kishimoto, seconded by Director Siemens, the Board authorized the General Manager to execute a purchase contract with the State Department of General Services and Downtown Ford to purchase two new patrol vehicles and one maintenance vehicle for a total cost not to exceed $170,000; and authorized the General Manager to execute a purchase contract with the State Department of General Services and Pape Machinery for one excavator for a total cost not to exceed $200,000. (Vote: 6-0-0; Absent: Hassett) Meeting 12-14 Page 3 2. Agenda Item #6 - Adoption of a Mitigated Negative Declaration and Mitigation Monitoring Program for the Site-Specific Weed and Pest Management Project (R-12- 47) Senior Resource Management Specialist Cindy Roessler provided a summary of the proposed Mitigated Negative Declaration and Mitigation Monitoring Program in accordance with the California Environmental Quality Act. She explained that the Site-Specific Weed and Pest Management Project aims tocontrol invasive weeds and pest species at 42 treatment sites in the District from 2012 through 2014. Ms. Roessler provided an overview of the comments received on the project and stated that staff responded to the two comments received. Discussion ensued. Motion: Upon motion by Director Cyr, seconded by Director Hanko, the Board approved a Mitigated Negative Declaration and Mitigation Monitoring Program in accordance with the California Environmental Quality Act for the Site-Specific Weed and Pest Management Project and adopted the CEQA findings set out in the resolution. (Vote: 6-0-0; Absent: Hassett) VII. INFORMATIONAL REPORTS COMMITTEE REPORTS Director Cyr reported that the Sierra Azul/Bear Creek Redwoods Ad Hoc Committee met to discuss the radar tower options at Mount Umunhum. President Riffle reported that the Board Appointee Evaluation Committee has scheduled Board Appointee evaluations for May 23, 2012 and June 13, 2012. STAFF REPORTS Natural Resources Interim Manager Kirk Lenington provided an update on Lehigh Quarry. Real Property Manager Mike Williams stated that an update on Bear Creek Stables will go to the Board in late June or July. He also reported that he and Resource Specialist Clayton Koopman attended a San Mateo County Farm Bureau meeting. Planning Manager Ana Ruiz provided and update on the remediation activities planned for the District's Stevens Creek Shoreline Nature Study Area. She also reported that the District was awarded a grant for the El Corte de Madera Parking Lot. General Manager Steve Abbors reported that the Administration and Budget Committee met to discuss the Classification and Compensation Study Implementation for non- represented employees and that it will go to the Board for consideration on May 23 rd. He then stated that at the Board retreat held on April 27th, the Board voted to move forward with a funding measure project in 2014 and that District Controller Mike Foster, POST President Walter Moore, and former East Bay Regional Park District General Manager Pat O'Brien have agreed to be on the Executive Team for that project. Mr. Abbors Meeting 12-14 Page 4 reported that he is still participating in the Redwood City Redevelopment Agency Oversight Board and provided a brief update. Lastly, he reported that he met with City of Cupertino Parks Director Mark Linder and spoke about possible partnerships with the City. DIRECTOR REPORTS The Board submitted their compensable stipend forms to the District Clerk. Director Harris expressed appreciation for receiving the Board retreat notes and stated she is looking forward to working on the next steps. Director Kishimoto reported that Cargill withdrew their proposal to build homes on the former salt evaporation ponds in Redwood City. President Riffle reported that he attended a meeting with General Manager Steve Abbors and POST President Walter Moore and POST Board President Brad O'Brien regarding partnerships and stated that it was very productive. He explained that he would like to meet with Santa Clara County Open Space Authority and the Sempervirens Fund as well. Vill. ADJOURNMENT President Riffle adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 8:25p.m. Michelle Radcliffe, CMC District Clerk