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Home My Public Portal About20120613 - Minutes - Board of Directors (BOD) Midpeninsula Regional Open Space District Meeting 12-18 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT June 13,2012 AMENDED MINUTES REGULAR MEETING—CLOSED SESSION I. ROLL CALL President Riffle called the Regular Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 5:00 p.m. Members Present: Jed Cyr, Yoriko Kishimoto, Pete Siemens, Cecil Harris,Nonette Hanko, Larry Hassett, and Curt Riffle Members Absent: None Staff Present: General Counsel Sheryl Schaffner and District Controller Mike Foster At 5:03 p.m., the meeting entered into Closed Session. REGULAR MEETING—OPEN SESSION 1. ROLL CALL The Board of Directors reconvened into Open Session at 7:04 p.m. Members Present: Jed Cyr, Yoriko Kishimoto, Pete Siemens, Cecil y Harris, Nonette Hanko, Larry Hassett, and Curt Riffle Members Absent: None » 0 Meeting 12-18 Page Staff Present: General Manager Steve Abhors, General Counsel 8hc?y| Schaffner, Assistant General Counsel Jumea/\teocio, Administrative Services Manager Kate [3rayson, Foothill Area Superintendent Michael Nevvhurn, Real Property Manager Mike Williams, Planning Manager Ana Ruiz, Interim Natural Resources Manager Kirk L*nington, Public Affairs Manager Rudy Jurgcnocn~ District Clerk Michelle Radcliffe, P|annc, ll Gretchen [oumtoen, and Planner III Lisa0oukonh. President Riffle stated there were no reportable actions for the Closed Session Agenda Item No. #/. 11. ORAL COMMUNICATIONS S 'ud [otccfof Mountain View spoke about parking otRancho Soo Antonio Open Space Preserve. 111. ADOPTION OF AGENDA Motion: Upon motion by Director Cyr, seconded by Director Siemens, the Board adopted the agenda. (Vote: 7-0-0) 8V. ADOPTION OF CONSENT CALENDAR Motion: Upon motion by QimccbzrKiuhimnoto^ seconded by Director Bussett, the Board approved adoption of the Consent Calendar 1oapprove Minutes of April 27,2012 and May 9,2012; and Approved the Written � �c' (� 7-0-0)\ � (Vote: ' � V. BOARD BUSINESS 1. Agenda Item #4—Approval of a Use and Management Plan Amendment for Rancho Son /\onmoio Open Space ppcscrvc for the Mary Davey Mccoods| and Approval of Categorical Exemption in Accordance with the California Environmental Quality Act (R-|2-|0) Planner l| Gretchen Luuutmen provided an overview of the Use and Management Plan Amendment for Rancho San Antonio Open Space Preserve and stated that the amendment includes installation ofa new custom-built wooden bench above the � currently-named [hunnimc Trail overlooking thcQuvnock Windmill Pasture Area; installation of an engraved, granite memorial boulder adjacent 1othe bench; � � improvements to and designation of an informal, one-way trail leading to the new � | memorial bench and boulder location; and renaming a portion of the Cham)oc Trail tn the Mary Davey Loop Trail. She reported that the Legislative, Funding and Public Affairs Committee (LFPAC) reviewed and recommends these amendments to the Use and Management Plan, including the commemorative language to be inscribed on the boulder and u dedication event 1obe held in the spring of20|3. Ms. Loumtmenalso Meeting 12-18 Page 3 reported that the project is Categorically Exempt from the California Environmental Quality Act(CEQA). Discussion ensued. Motion: Upon motion by Director Hanko, seconded by Director Kishimoto, the Board approved the Use and Management Plan Amendment for Rancho San Antonio Open Space Preserve for the Mary Davey Memorial and determined that the recommended actions are Categorical Exempt from CEQA. (Vote: 7-0-0) 2. Agenda Item #5—Consider Adoption of a Mitigated Negative Declaration and Mitigation Monitoring Program for the Proposed Mindego Gateway Project, in Accordance with CEQA, and Approval of an Amendment to the Use and Management Plan for Russian Ridge Open Space Preserve (R-12-37) Planner III Lisa Bankosh provided background on the Mindego Gateway Project and explained that the project is a partnership between the District and Peninsula Open Space Trust (POST)that would provide public access to the Mindego Hill Area of Russian Ridge Open Space Preserve. She explained that the project would consist of a Commemorative Site honoring the work of former POST President Audrey Rust, a new 20-stall parking lot with vault restroom,trailhead connections and signage, a 1.2 mile multi-use trail from the staging area north to the Ancient Oaks Trail, a new hiking and equestrian trail to the summit of Mindego Hill, and a closure of a segment of the existing Mindego Ridge Trail to bicycles. Ms. Bankosh further explained that the project includes amendments to two existing Land Conservation (Williamson Act) contracts to allow open space and recreational uses and facilities and that based on environmental review, staff has concluded that the proposed project would have no significant effect on the environment as mitigated. Discussion ensued. Public Comment: POST Director of External Affairs Marc Landgraff spoke in favor of the project. Motion: Upon motion by Director Hanko, seconded by Director Kishimoto, the Board adopted the Mitigated Negative Declaration and Mitigation Monitoring Program for the proposed Mindego Gateway Project in accordance with the California Environmental Quality Act; approved an amendment to the Use and Management Plan for Russian Ridge Open Space Preserve to construct a commemorative site, a 20-stall paved parking lot, a multi-use trail connecting the staging area to the Ancient Oaks Trail, a hiking and equestrian trail to the peak of Mindego Hill, and close a section of the existing Mindego Ridge Trail to bicycles; and authorized the General Manager to approve amendments to Williamson Act contracts to allow open space uses and supporting facilities that are compatible with agricultural operations, as needed. (Vote: 7-0-0) Meeting8Z-8m Page 4 3. Agenda Item #6—Amend uContract with Schafer Consulting for Implementation � Support ofthe Integrated Accounting and Financial System (R-12-56) Administrative Services Manager Kate Dnuymoo provided history onthe District's current accounting and financial system. She explained that the Board approved a contract with Schafer Consulting in February 2011 to assist with vender evaluation, selection, and implementation ofou Integrated Accounting and Financial System UAFS> and that New World Systems was subsequently selected as the vendor for {AFS. Ms. Drayson further reported that when the contract with Schafer Consulting was executed, neither the vendor nor the implementation timeline was known, and that after New World Systems was selected, a detailed implementation timeline was developed that exceeded the terms nf the agreement with Schafer Consulting. She explained that due to the resignation of key District staff members, Schafer provided the resources to fill the critical staffing gaps and that both the amount and terms ofthe contract need tohc adjusted accordingly. Discussion ensued. Motion: Upon motion by Director Siemens, seconded hy Director Cyr, the Board approved an additional $\50,0O0 for Schafer Consulting, increasing the contract amount from $l65,00Otounot to exceed amount of$3|5,000 for consulting services to oxnimt with implementation ofl/\FS, and extended the contract 1snn to N8upcb ]|, 2013. (Y/ote: 7-0-0) 4, Agenda Item #7—Calling of District Elections in Wards 2, 3,4, and 7 and Request Consolidation Services from Santa Clara, Son Mateo, and Santa Cruz Counties (R-|2- 53) Motion: Upon motion hv Director Cyr, seconded hy Director Harris, the Board approved: calling aoelection; requested consolidation services with Santa Clara, � � Santa Cruz, and San Mateo counties; vcoonfinmrd Section 2.|2o[the Board's Rules o[Procedures regarding u maximum of2OU words per candidate statement ; reconfirmed payment and translations of candidates' statements pursuant to the California State Elections Code in those wards where two or more candidates have qualified to appear on the ballot; and authorized not listing any unopposed candidate � � for election wo the November h, 20\2 ballots of Santa Clara, San Mateo, and Santa Cruz counties. (Vote: 7-0-0) V8. INFORMATIONAL REPORTS COMMITTEE REPORTS There were nn Committee reports. � STAFF REPORTS � Planning Manager Ana Ruiz reported that the District has received all permits from San Mateo County and Ca)Tcunu for the parking lot o1E| Corte de Madera Open Space Preserve. She also reported that the City ofEast Palo Alto is planning the ribbon cutting ceremony for Cooley Landing in early July. Lastly, Ms. Ruiz reported that o Request for Proposal/Qualifications for the Vision Plan Project Coordinator has been rc|camcd and that the District received two proposals and will conduct interviews next week. Meeting 12-18 Page 5 Real Property Manager Mike Williams reported that he attended the San Mateo County Farm Bureau meeting and reported that the agriculture community wants to see grazing commence first at Mindego Ranch before they can support the proposed trail at Mindego Hill. Public Affairs Manager Rudy Jurgensen shared a video on District outreach with the Board. Acting Natural Resources Manager Kirk Lenington reported that Santa Clara County will be closing the spill site at Alma College. He also reported that work on Pond DR07 and DR08 at the former Wool Ranch will be brought forward to the Board and that a presentation on the Critical Linkages will be presented at the Moore Foundation on June 26. Foothill Area Superintendent Michael Newburn reported that the District and Santa Clara County staff will be holding a public meeting on remote control airplanes and the changes that will occur at the park due to the Santa Clara Valley Water District flood control project. He stated that the meeting will be held on June 25 in Cupertino. Mr. Newburn also reported that the Quarry Trail has been completed. General Counsel Sheryl Schaffner provided an update on Chiocchi, the Gullicksen matter, and Lehigh Quarry. General Manager Steve Abbors reported on the tours of Pie Ranch and Dogwood Farms. He also reported that the District has negotiated Redwood City Redevelopment Agency pass through funds. DIRECTOR REPORTS The Directors submitted their compensable forms to the District Clerk. Director Hassett reported that he hiked the Russian Ridge trail and stated that staff did a great job maintaining it. Director Siemens reported that he met with San Jose Mercury News columnist Paul Rogers and discussed the radar tower options at Mount Umunhum. President Riffle reported that he attended the Deer Hollow Farm recognition event. V11. ADJOURNMENT President Riffle adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 9:36 p.m. Michelle Radcliffe, CMC District Clerk