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20120627 - Agenda Packet - Board of Directors (BOD) - 12-20
7:10 BOARD BUSINESS i 6. Year-End Budget Review of FY2011-12 Budget—L.Tottori 7. Year-End Review of the FY2011-12 Action Plan—K. Drayson 8. Inforfational Presentation on New Land Purchases during Fiscal Year 2011-12—M.Williams 9. Modification of Media Communications Specialist Job Classification in District's Classification and Compensation Plan—R. Jurgensen 10. a. Informational Report on the Vision Plan Project—A.Ruiz b. Authorization to Award a Contract with Land Conservation Services for a not to exceed amount of$99,550 (Includes Contingency and Allowance)to Provide Project Management Services as Project Coordinator for the Vision Plan Project—A. Ruiz I j11. Discuss and Consider Having the District Co-Sponsor the Silicon Valley Watershed Summit—Y.Kishimoto INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff;opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TO ADDRESS THEBoARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication,which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members, the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTIN(; OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpemnsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on June 22,2012,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California, .94022, The agenda is also available on the District's web site at http://www.openspace.org. Signed this 22"d day of June,at Los Altos,California. District Clerk June 22,2012 i i • ' ( Midpeninsula Regional Open Space District Meeting 12-20 BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos,California 94022 Wednesday,June 27, 2012 REGULAR MEETING OF THE MIDPENINSULA REGIONAL Open SPACE DISTRICT BEGINS AT 5:00 P.M. AGENDA REGULAR MEETING 5:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION ROLL CALL I. CONFERENCE WITH LABOR NEGOTIATORS --Government Code Section 54957.6 Agency designated representatives: Deborah Glasser-Kolly, Steve Abhors,Kate Drayson,David Sanguinetti, Annetta Spiegel Employee Organization: Midpeninsula Regional Open Space District Field Employees' Association 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— PUBLIC SESSION REPORT ON RETURN FROM CLOSED SESSION(IF NECESSARY)(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR 1. Approve Minutes of the Regular and Special Board Meetings—May 23,2012 2. Approve Revised Claims Report 3. Approve Written Communications — J. Lissner and J. Luxton 4. Authorization of the Fourth Purchase Order Amendment and Ratification of the Second and Third Purchase Order Amendments for Graphic Design Services Provided By Mortensen Design—R.Jurgensen 5. Authorization to amend an agreement with Ascent Environmental for an additional$6700 to provide additional environmental consulting services for the Site-Specific Weed and Pest Management 2012-2014 Project—C. Roessler Claims No. 12-12 Meeting 12-21 Date 6/27/12 Revised Midpeninsula Regional Open Space District # Amount Name Description 17893 $33,981.46 Southwest Construction&Property Folger Ranch House Remodel Management 17894 $27,926.75 Timothy C. Best,CEG Hendry Creek Priority Stream Crossing Restoration Plan 17895 $18,127.50 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection,Evaluation&Implementation 17896 $13,083.98 Accountemps Two Accounting Temps 17897 $10,207.75 Patsons Media Group Printing Services-Summer Newsletter 17898 $6,000.00 Hulberg&Associates Appraisal Services Related To Public Access Easements Across The Rosetta Property Along Mt. Umunhum 17899 $5,250.00 Diane West-Bourke Professional Services-Outdoor Activity Docent Training 17900 $3,246.67 Sol's Mobile Service Vehicle Maintenance&Repairs 17901 $3,195.48 LFR An ARCADIS Company Engineer&Design Services-ECDM Staging Area 17902 $3,143.54 Aperture Consulting Analysis&Advice Regarding Redevelopment Agency Wind Down Activities Within The District 17903 $3,142.00 Liebert Cassidy Whitmore Employment Consortium Membership 17904 $2,938.00 Ascent Environmental Environmental Documentation For La Honda Master Plan 17905 $2,934.83 Northgate Environmental Management Consulting Services-Powell Property Landfill Investigation 17906 $2,919.00 *1 Santa Clara County Clerk Recorder CEQA Filing Fee For Mt. Umunhum Environmental Restoration& Public Access Project 17907 $2,815.88 Stevens Creek Quarry Rock For Trail&Road Work/Rock For Russian Ridge Parking Lot Entrance/Rock For Trail Restoration At Picchetti Ranch 17908 $2,530.00 Stradling Yocca Carlson&Rauth Legal Services In Connection With 2011 Dissolution Act 17909 $2,160.18 *2 First National Bank Conferences&Training-Bay Area Open Space Council Conference Expenses/Real Estate Brokerage Classes/ Emergency Responder Class/City Attorneys Conference/ Historic Preservation Conference 17910 $2,151.50 *3 San Mateo County Department Of Fish And Game CEQA Fee For Mindego Gateway Project 17911 $2,101.18 CMK Automotive Vehicle Maintenance&Repairs 17912 $1,955.00 *2 First National Bank Computer,Website&Internet Expenses-Email Service Provider For Sending Email Blasts/Antivirus Three Year Software Renewal/Two IPad Docks&Covers/USB Drives/Wireless Access Point 17913 $1,927.50 John Northmore Roberts&Associates Consulting Services For Design&Construction Documents- Mindego Gateway Staging Area 17914 $1,687.89 Workflow One Printing Services-Citation Forms 17915 $1,600.00 California Pension Group Legislative Consultants To Provide Pension Reform Information 17916 $1,525.00 *4 Palo Alto Plumbing, Heating And Air Deposit For Installation Of HVAC System at SAO 17917 $1,350.96 *2 First National Bank Business Related Meals-Board Meetings/GM Meetings/Board Retreat/Operations Monthly Meeting/Accountant Interview Panel/Mt.Umunhum Presentation 17918 $1,318.00 *5 County Of Santa Clara Appeal Fee-Planning Commission Approval Of Lehigh Permanente Quarry Reclamation Plan Amendment 17919 $1,297.43 *2 First National Bank Office Supplies/Replacement Parts For Coffee Grinder/ Emergency Cache Supplies/Bulbs For Board Room/Printer Cartridges/Surge Protector/Signs For SFO Office/Water Filters 17920 $1,232.20 *2 First National Bank Field Supplies/Supplies For Fremont Older Shed/Diesel Fuel Transfer Cans/Safety Glasses/Camera For Mt.Umunhum/ Tools For Rangers 17921 $1,144.99 *2 First National Bank Advertising,Subscriptions&Books-Survey Monkey Monthly Subscription/Job Posting For Accountant/Job Posting For Media Communication Specialist 17922 $1,135.50 Petrotek Gas Tank Static Tests&Repairs-SFO 17923 $1,114.65 Sunnyvale Ford Tire Repair&New Tires For Patrol Truck 17924 $1,060.85 John Shelton Supplies For Russian Ridge Trail Work 17925 $1,000.00 *6 MCB Remodeling Deposit For Rental Residence Repairs Page 1 of 4 Claims No. 12-12 Meeting 12-21 Date 6/27/12 Revised Midpeninsula Regional Open Space District # Amount Name Description 17926 $916.30 Rich Voss Trucking Trucking Services-Rock Delivery For Road&Trail Work At Windy Hill 17927 $808.69 *2 First National Bank Volunteer&Docent Expenses-Name Badges/Training Supplies &Snacks For Volunteers/Earth Day Event Giveaways/Outdoor Activity Training Supplies 17928 $804.30 Bruce Barton Pump Service Skyline Ridge-Big Dipper Water System Pump 17929 $695.42 California Water Service Company Water Service-FFO,AO&Windy Hill 17930 $650.00 Aaron's Septic Tank Service Pumping Services-Rental Residences 17931 $633.34 Confidence UST Services Above Ground Gasoline Tank 17932 $624.70 *2 First National Bank Vehicle Maintenance&Supplies 17933 $612.95 *7 Ideal Restoration Biohazard Remediation Services-Rental Residence 17934 $597.57 *2 First National Bank Uniform Expenses 17935 $550.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 17936 $490.00 Bill's Towing Service Towing Services 17937 $463.05 Nonhem Energy Installation Of Propane Tank For Folger Ranch House 17938 $459.87 Congdon,Bunny Lodging&Mileage-Accounting Department Support 17939 $453.44 Langley Hill Quarry Base Rock For Skyline Ridge Horseshoe Lake Spillway 17940 $438.95 Peterson Tractor Mini Excavator Service&Repairs 17941 $433.47 Hsieh,Benny Reimbursement-Breakroom Supplies 17942 $412.61 United Site Services Sanitation Services-Wingding Family Festival Event 17943 $347.24 ADT Security Services Alarm Service-FFO 17944 $344.55 Burrellesluce Media Contacts For Press Releases&E-Clipping Service 17945 $313.61 Fitzsimons, Renee Reimbursement-Docent Supplies/Food For Twos/Supplies For Outdoor Activity Docent Training&Wingding Festival Event 17946 $301.27 Life Assist First Aid Supplies 17947 $300.00 CalPERS Public Agency Valuation 17948 $280.74 Reed&Graham Materials For Pothole Repairs At Picchetti Ranch/Erosion Control Supplies 17949 $272.92 Summit Uniforms Uniform Expenses 17950 $258.41 Pape'Material Handling Oil Change Supplies For Tractor 17951 $256.50 ADT Security Services Alarm Service-SFO 17952 $239.35 *2 First National Bank Miscellaneous Expenses-Postage For Board Packet Mailing J Scan Copies Of Maps/Fire Sprinkler Signs/Disposal Of Pressure Treated Wood/Twix Treatment 17953 $237.50 The Mercury News Legal Advertisement-La Honda Creek Ponds Project Request For Bid 17954 $210.86 G&K Services Shop Towel Service-SFO&FFO 17955 $210.70 McKowan,Paul Reimbursement-Mileage&Volunteer Training Supplies 17956 $207.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 17957 $201.19 Turf&Industrial Equipment Company Supplies For Resource Management/Tractor Parts Catalog 17958 $200.00 Half Moon Bay Review Legal Advertisement-La Honda Creek Ponds Project Request For Bid 17959 $194.89 *8 Wright Express Fuel 17960 $194.84 Sears Microwave For FFO Kitchen 17961 $190.54 Green Waste Garbage Service-SFO 17962 $175.00 Mr.Chimney Cricket Chimney Cleaning Services-Rental Residence i 17963 $171.93 Toby Goldberg Wingding Family Festival Event Supplies 17964 $151.00 *2 First National Bank Event Supplies&Expenses-Canopy Covers 17965 $132.92 West-Mark Installation Of Tow Hitch For Water Truck 17966 $131.25 *2 First National Bank Rental Residence Expenses-Install Locking Garage Door Handle 17967 $118.00 Cupertino Medical Group Medical Services For Employees 17968 $110.31 Mission Trail Waste Systems Garbage Service-AO Page 2 of 4 i Claims No. 12-12 Meeting 12-21 Date 6/27/12 Revised Midpeninsula Regional Open Space District # Amount Name Description 17969 $108.20 Orlandi Trailer Supplies For Trailer 17970 $105.48 O'Reilly Auto Parts Vehicle Supplies 17971 $88.00 Kwik Key Lock&Safe Company Service Call For Two Exit Doors At AO 17972 $78,00 Pacific Telemanagement Services Pay Phone-Black Mountain 17973 $75.00 Joan Hamilton Consulting Services-Music&Nature Sound Files For Audio Tour Translation 17974 $54.11 G.P.Sports Fuel Can 17975 $54.07 The Workingman's Emporium Uniform Expenses 17976 $42.54 Servicewear Apparel Uniform Expenses 17977 $37.50 Priority 1 Public Safety Equipment Repair Stoplight On Patrol Truck 17978 $30.00 American Red Cross First Aid Training Supplies 17979 $26.25 Rayne Of San Jose Water Service-Fremont Older 17980 $20.62 Target Specialty Products Landscaping Supplies 17981 R $17,007.95 Ascent Environmental CEQA/NEPA Document Preparation&Support For Mt.Umunhum Site Planning 17982 R $7,775.50 Shute,Mihaly&Weinberger Legal Services For Proposed Ridge Vineyards Land Exchange 17983 R $4,347.09 Callander Associates Landscape Bay Trail Concept Plan Study At Ravenswood Architecture 17984 R $3,595.30 County Of San Mateo Permit Fee For ECDM Staging Area 17985 R $2,109.94 Rick Skierka Lot Line Adjustment Maps&Survey Work For Application Submitted To San Mateo County 17986 R $2,032.63 "9 County Of San Mateo-Information Rent For Radio Repeater At Pise Peak Services Dept. 17987 R $1,540.00 Mark Thomas&Company Surveyor Services To Prepare Plat Exhibit&Legal Description To Meet County Operation&Maintenance Requirements-ECDM Staging Area 17988 R $1,207.05 Office Depot Office Supplies/Receipt Scanners For AO,SFO&FFO/ Breakroom Supplies/Binders 17989 R $1,112.50 LSA Associates Environmental Consulting Services-Mindego Gateway Project 17990 R $977.63 Accountemps Accounting Temp 17991 R $950.40 Meyers Nave Redevelopment Agency Dissolution Matters&District Participation On The Oversight Board-Former Redevelopment Agency Of City Of Redwood City 17992 R $721.56 BurrelesLuce Media Contacts For Press Releases&E-Clipping Services 17993 R $715.00 Patsons Media Group Mailing Service-Summer Newsletter 17994 R $410.99 Arranged4Comfort Ergonomic Supplies 17995 R $349.61 Petty Cash Mileage/Car Wash/Parking Fees/Business Related Meals/ Office Supplies/Computer Supplies/Twix Supplies/Field Supplies/Volunteer Patrol Supplies/Supplies For Mt.Umunhum Meeting 17996 R $262.45 Williams,Michael Reimbursement-Cell Phone,Mileage&Parking 17997 R $200.00 Alpha Analytical Labs Water Quality Test For October Farm Residence 17998 R $194.89 Del Rey Building Maintenance Janitorial Supplies-AO 17999 R $104.81 San Jose Water Company Water Service-Rental Residences 18000 R $80.33 Jackson-Hirsh Laminating Supplies 18001 R $74.32 Fitzsimons,Renee Reimbursement-Snacks For Docent Trainings 18002 R $73.46 California Water Service Company Water Service-Rental Residence 18003 R $70.32 CMK Automotive Vehicle Maintenance&Repairs 18004 R $69.25 Beckman,Craig Reimbursement-Materials For Emergency Repairs Of October Farm Water System 18005 R $53.72 Hsieh,Benny Reimbursement-Cell Phone 18006 R $45.52 FedEx Shipping Charges 18007 R $41.98 O'Reilly Auto Parts Vehicle Supplies 18008 R $36.00 San Mateo County Public Health Water Testing-Silver Property&October Farm Page 3 of 4 Claims No. 12-12 Meeting 12-21 Date 6/27/12 Revised Midpeninsula Regional Open Space District # Amount Name Description 18009 R $35.48 # California Water Service Company Water Service-Hawthorn 18010 R $24.50 Forestry Suppliers Ear Plugs 18011 R $18.98 Silverman,Joel Reimbursement-Wireless Mouse 18012 R $13.77 *10 Neofunds By Neopost Additional Fees For AO Postage Machine Total $229,975.71 *1 Urgent check issued 6/13/12 *2 Urgent check issued 6/8/12 The total amount for First National Bank is$11,693.32 *3 Urgent check issued 6/15/12 *4 Urgent check issued 6/13/12 *5 Urgent check issued 6/21/12 *6 Urgent check issued 6/13/12 *7 Urgent check issued 6/20/12 *8 Urgent check issued 6/19/12 *9 Urgent check issued 6/25/12 *10 Urgent check issued 6/26/12 # Hawthorn expense Page 4 of 4 k Claims No. 12-12 Meeting 12-21 Date 6/27/12 Midpeninsula Regional Open Space District # Amount Name Description 17893 $33,981.46 Southwest Construction&Property Folger Ranch House Remodel Management 17894 $27,926.75 Timothy C. Best,CEG Hendry Creek Priority Stream Crossing Restoration Plan 17895 $18,127.50 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection, Evaluation&Implementation 17896 $13,083.98 Accountemps Two Accounting Temps 17897 $10,207.75 Patsons Media Group Printing Services-Summer Newsletter 17898 $6,000.00 Hulberg&Associates Appraisal Services Related To Public Access Easements Across The Rosetta Property Along Mt. Umunhum 17899 $5,250.00 Diane West-Bourke Professional Services-Outdoor Activity Docent Training 17900 $3,246.67 Sol's Mobile Service Vehicle Maintenance&Repairs 17901 $3,195.48 LFR An ARCADIS Company Engineer&Design Services-ECDM Staging Area 17902 $3,143.54 Aperture Consulting Analysis&Advice Regarding Redevelopment Agency Wind Down Activities Within The District 17903 $3,142.00 Liebert Cassidy Whitmore Employment Consortium Membership 17904 $2,938.00 Ascent Environmental Environmental Documentation For La Honda Master Plan 17905 $2,934.83 Northgate Environmental Management Consulting Services-Powell Property Landfill Investigation 17906 $2,919.00 *1 Santa Clara County Clerk Recorder CEQA Filing Fee For Mt. Umunhum Environmental Restoration& Public Access Project 17907 $2,815.88 Stevens Creek Quarry Rock For Trail&Road Work/Rock For Russian Ridge Parking Lot Entrgnca/Rock For Trail Restoration At Picchetti Ranch 17908 $2,530.00 Stradling Yocca Carlson&Rauth Legal Services In Connection With 2011 Dissolution Act 17909 $2,160.18 *2 First National Bank Conferences&Training-Bay Area Open Space Council Conference Expenses/Real Estate Brokerage Classes/ Emergency Responder Class/City Attorneys Conference/ Historic Preservation Conference 17910 $2,151.50 *3 San Mateo County Department Of Fish And Game CEQA Fee For Mindego Gateway Project 17911 $2,101.18 CMK Automotive Vehicle Maintenance&Repairs 17912 $1,955.00 *2 First National Bank Computer,Website&Internet Expenses-Email Service Provider For Sending Email Blasts/Antivirus Three Year Software Renewal/Two IPad Docks&Covers/USB Drives/Wireless Access Point 17913 $1,927.50 John Northmore Roberts&Associates Consulting Services For Design&Construction Documents- Mindego Gateway Staging Area 17914 $1,687.89 Workflow One Printing Services-Citation Forms 17915 $1,600.00 California Pension Group Legislative Consultants To Provide Pension Reform Information 17916 $1,525.00 *4 Palo Alto Plumbing,Heating And Air Deposit For Installation Of HVAC System at SAO 17917 $1,350.96 *2 First National Bank Business Related Meals-Board Meetings/GM Meetings/Board Retreat/Operations Monthly Meeting/Accountant Interview Panel/Mt. Umunhum Presentation 17918 $1,318.00 *5 County Of Santa Clara Appeal Fee-Planning Commission Approval Of Lehigh Permanente Quarry Reclamation Plan Amendment 17919 $1,297.43 *2 First National Bank Office Supplies/Replacement Parts For Coffee Grinder/ Emergency Cache Supplies/Bulbs For Board Room/Printer Cartridges/Surge Protector/Signs For SFO Office/Water Filters 17920 $1,232.20 *2 First National Bank Field Supplies/Supplies For Fremont Older Shed/Diesel Fuel Transfer Cans/Safety Glasses/Camera For Mt. Umunhum/ Tools For Rangers 17921 $1,144.99 *2 First National Bank Advertising,Subscriptions&Books-Survey Monkey Monthly Subscription/Job Posting For Accountant/Job Posting For Media Communication Specialist 17922 $1,135.50 Petrotek Gas Tank Static Tests&Repairs-SFO 17923 $1,114.65 Sunnyvale Ford Tire Repair&New Tires For Patrol Truck 17924 $1,060.85 John Shelton Supplies For Russian Ridge Trail Work 17925 $1,000.00 *6 MCB Remodeling Deposit For Rental Residence Repairs Page 1 of 3 ` Claims No. 12-12 Meeting 12-21 i Date 6/27/12 Midpeninsula Regional Open Space District # Amount Name Description 17926 $916.30 Rich Voss Trucking Trucking Services-Rock Delivery For Road&Trail Work At Windy Hill 17927 $808.69 *2 First National Bank Volunteer&Docent Expenses-Name Badges/Training Supplies &Snacks For Volunteers/Earth Day Event Giveaways/Outdoor Activity Training Supplies 17928 $804.30 Bruce Barton Pump Service Skyline Ridge-Big Dipper Water System Pump 17929 $695.42 California Water Service Company Water Service-FFO,AO&Windy Hill 17930 $650.00 Aaron's Septic Tank Service Pumping Services-Rental Residences 17931 $633.34 Confidence UST Services Above Ground Gasoline Tank 17932 $624.70 *2 First National Bank Vehicle Maintenance&Supplies 17933 $612.95 *7 Ideal Restoration Biohazard Remediation Services-Rental Residence 17934 $597.57 *2 First National Bank Uniform Expenses 17935 $550.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 17936 $490.00 Bill's Towing Service Towing Services 17937 $463.05 Northern Energy Installation Of Propane Tank For Folger Ranch House 17938 $459.87 Congdon,Bunny Lodging&Mileage-Accounting Department Support 17939 $453.44 Langley Hill Quarry Base Rock For Skyline Ridge Horseshoe Lake Spillway 17940 $438.95 Peterson Tractor Mini Excavator Service&Repairs 17941 $433.47 Hsieh,Benny Reimbursement-Breakroom Supplies 17942 $412.61 United Site Services Sanitation Services-Wingding Family Festival Event 17943 $347.24 ADT Security Services Alarm Service-FFO 17944 $344,55 Burrellesluce Media Contacts For Press Releases&E-Clipping Service 17945 $313.61 Fitzsimons,Renee Reimbursement-Docent Supplies/Food For Twix/Supplies For Outdoor Activity Docent Training&Wingding Festival Event 17946 $301.27 Life Assist First Aid Supplies 17947 $300.00 CalPERS Public Agency Valuation 17948 $280.74 Reed&Graham Materials For Pothole Repairs At Picchetti Ranch/Erosion Control Supplies 17949 $272.92 Summit Uniforms Uniform Expenses 17950 $258.41 Pape'Material Handling Oil Change Supplies For Tractor 17951 $256.50 ADT Security Services Alarm Service-SFO 17952 $239.35 *2 First National Bank Miscellaneous Expenses-Postage For Board Packet Mailing J Scan Copies Of Maps/Fire Sprinkler Signs/Disposal Of Pressure Treated Wood/Twix Treatment 17953 $237,50 The Mercury News Legal Advertisement-La Honda Creek Ponds Project Request For Bid 17954 $210.86 G&K Services Shop Towel Service-SFO&FFO 17955 $210.70 McKowan,Paul Reimbursement-Mileage&Volunteer Training Supplies 17956 $207.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 17957 $201.19 Turf&Industrial Equipment Company Supplies For Resource Management/Tractor Parts Catalog 17958 $200.00 Half Moon Bay Review Legal Advertisement-La Honda Creek Ponds Project Request For Bid 17959 $194.89 *8 Wright Express Fuel 17960 $194.84 Sears Microwave For FFO Kitchen 17961 $190.54 Green Waste Garbage Service-SFO 17962 $175.00 Mr.Chimney Cricket Chimney Cleaning Services-Rental Residence 17963 $171.93 Toby Goldberg Wingding Family Festival Event Supplies 17964 $151.00 *2 First National Bank Event Supplies&Expenses-Canopy Covers 17965 $132.92 West-Mark Installation Of Tow Hitch For Water Truck 17966 $131.25 *2 First National Bank Rental Residence Expenses-Install Locking Garage Door Handle 17967 $118.00 Cupertino Medical Group Medical Services For Employees 17968 $110.31 Mission Trail Waste Systems Garbage Service-AO Page 2 of 3 Claims No. 12-12 Meeting 12-21 Date 6/27/12 Midpeninsula Regional Open Space District # Amount Name Description 17969 $108.20 Orlandi Trailer Supplies For Trailer 17970 $105.48 O'Reilly Auto Parts Vehicle Supplies 17971 $88.00 Kwik Key Lock&Safe Company Service Call For Two Exit Doors At AO 17972 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 17973 $75.00 Joan Hamilton Consulting Services-Music&Nature Sound Files For Audio Tour Translation 17974 $54.11 G.P.Sports Fuel Can 17975 $54.07 The Workingman's Emporium Uniform Expenses 17976 $42.54 Servicewear Apparel Uniform Expenses 17977 $37.50 Priority I Public Safety Equipment Repair Stoplight On Patrol Truck 17978 $30.00 American Red Cross First Aid Training Supplies 17979 $26.25 Rayne Of San Jose Water Service-Fremont Older 17980 $20.62 Target Specialty Products Landscaping Supplies Total $183,722.78 *1 Urgent check issued 6/13/12 *2 Urgent check issued 6/8/12 The total amount for First National Bank is$11,693.32 *3 Urgent check issued 6/15/12 *4 Urgent check issued 6/13/12 *5 Urgent check issued 6/21/12 *6 Urgent check issued 6/13/12 *7 Urgent check issued 6/20/12 *8 Urgent check issued 6/19/12 Page 3 of 3 t i Midpeninsula Regional 9 ' Open Space District � d To: Board of Directors From: Stephen E. Abbors I Date: June 27, 2012 Re: Written Communications i i Michelle Radcliffe Subject: FW:SB 1303 (Simitian) - Request to Oppose From: Jim Dim@vivahermosa.com] Sent: Monday,June 04, 2012 2:09 PM To: jim!2vivahermosa.com Subject: SB 1303 (Simitian) - Request to Oppose June 4 Please distribute to the members of the Board: Honorable Board Members: Last Tuesday Senator Joseph Simitian amended his SB 1303 to add the following brand new clause: i The printed representation of computer generated information, video, or photographic images stored by an automated traffic enforcement system does not constitute an out-of- court hearsay statement by a declarant. " Last Friday, SB 1303 was approved by the Senate, and is now in the Assembly. Simitian s last minute amendment will relieve red light camera companies of their most significant nificant legal liability, and will save them the expense of having to fight two red light camera cases (P. v. Annette Borzakian and P. v. Carmen Goldsmith) which on May 9 were accepted b the California Supreme Court for review. P Y P This is my request that you formally oppose SB 1303. If you need further information about the bill, please do not hesitate to contact me. Regards, Jim Lissner iViva Hermosa! Ali 1 II, DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION i June 27, 2012 Dear Mr. Lissner, Thank you for your June 4, 2012, email to the Board asking the District to formally oppose SB 1303, a bill that would change the laws governing automated traffic enforcement systems to ensure that red light camera programs maximize traffic safety. Please understand that this issue is entirely outside of purpose for which the District was formed, which is open space protection and as a result it would be inappropriate for the District to take a public position. We understand this issue is important to you and we wish we could be of help, but in this instance we cannot. We do appreciate you taking the time to contact us and look to future opportunities where you might share your perspective with us on matters where we can be of service. Thank you for your continued interest in the District. Sincerely, Curt Riffle, President Midpeninsula Regional Open Space District Board of Directors i I i i I I From: jjux99999Pdgmai1.Cgm To: BOARD;Qffk;Vic ou;General Information Subject: 06/02/2012-jlux99999@gmail.com-Contact Board Date: Saturday,June 02,2012 10:15:14 PM First Name: Jonathan Last Name: Luxton Email Address: jlux99999@gmaii.com Ward / Location: Mountain View Comments: To whom it may concern: I was deeply saddened to hear of the future decline and demise of the Mid-Peninsula Open Space District. What a shame that such a noble and worthwhile organization should wither and die in its prime, as a Tanoak succumbs to SOD. Nowadays the District shows no signs of slowing down, indeed; if anything it seems to be flourishing. It is certainly a bitter pill to swallow that the District faces the specter of death in but a few short decades or even mere years. The cause of this catastrophe-to-come is so easily avoided, however. Hopefully, the district will reevaluate its age-exclusionary policies, and thereby rekindle the dwindling youth interest of today that will otherwise bring the organization to its' knees tomorrow. Obviously, the District, as an inanimate entity, cannot issue administrative decisions; that burden must befall the hard-working selfless volunteers which run it (I mean no sarcasm here; you people are great to do what you do). First and foremost, to avoid the above described dystopian eventuality, the author suggests altering the volunteer requirements to include the largest and more prominent group that is currently barred from volunteering: The entire sector of the population under the age of 18. This change would have thrice-pronged advantages for all parties. This demographic has a large number of individuals, many of which need community service hours to graduate from high school (even work initially done begrudgingly may instill an interest); they are more likely to be physically fit and able; and the district benefits from an increased workforce. This author eagerly offered his services; only to be turned away. Furthermore, engaging youth is key to the continued survival of MROSD. A simple solution would be to simply offer a waiver form, and/or require a note of parental consent. A second issue, while of limited scope, still rivals the importance of volunteering: Camping at the Black Mountain Trail Camp. Currently, minors are disallowed from camping at this trail camp without an adult present. The author has camped here twice, alone, with little difficulty; but has since been informed about the aforementioned restriction. The problems with such a rule are myriad; the solution simple. Further complicating the issue is the grandeur and importance of this particular trail camp; it is possibly the finest in all the Santa Cruz Mountains. The views are magnificent, the location surprising close to the metropolis yet removed from civilization, the value more than affordable. This camp is a crucial link for anyone planning a Bay to Sea backpacking trip, such as the one completed by an acquaintance of the author (name withheld for privacy reasons), or the author's own planned trip this summer. The solution: simply allow minors to camp alone or in groups, provided they bring a note of parental permission. This policy is already in place at ALL other trail camps in the Santa Cruz Mountains. Allowing youths to escape from the city to find peace, solitude, and their own self is crucial to human development; here the author speaks from personal experience. An excursion like this plants a seed; a seed that will sprout and grow; instilling a deep connection with the natural world that is like no other. These young people are the ones who control the future for MROSD and other organizations like it: they will choose preservation, or will choose destruction. No one more fervently hopes for the former than the author. But without the involvement and engagement of youth today, how can we expect the adults of tomorrow to choose to preserve a place from which they are so far removed and alienated? Sincerely, Jonathan Luxton I� DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION June 27, 2012 Dear Jonathan, Thank you for your web site form submittal detailing your thoughts on the District's guidelines for volunteering as a minor. We would like to confirm that the District does indeed have opportunities for Bay Area minors to volunteer with us, and please let us explain further the reasons why involvement in some of the District's volunteer programs is limited to participants age 18 years or older. We agree with you that the future of successful open space land preservation lies in the hands of our youth. For that reason, we make every effort to educate Bay Area youth about the importance of our mission and to get them involved in restoring and maintaining our incredible p preserves. reserves. Unfortunately, due to current legal requirements, minors are not allowed to participate in the volunteer Docent programs in which you expressed an interest, i.e. the Outdoor Activity Docent program and Outdoor Education Leader program. Because of the level of responsibility involved with these Docent programs and to ensure the safety of our volunteers and the public, the District determined years ago that participation is appropriate only for people age 18 years or older. The primary reason is because in the State of California, a person is not legally considered to be an adult until they reach 18. The Outdoor Activity Docents are responsible for developing guided hike or ride activities for the public and overseeing groups of people out on District preserves; no District staff is present for these activities. Volunteer Docents in the Outdoor Education Leader Program are facilitating activities for elementary school-age children who participate on an environmental education field trip - also without the presence or involvement of any District staff. To be in compliance with California State Law, the District's Outdoor Education Leaders are fingerprinted and their FBI backgrounds are checked to ensure the well-being of all children participating in school field trips offered by the District. However, let me reiterate what staff communicated to you on February 16, 2012: we welcome minors to participate in the Preserve Partners Program, which offers an abundance of opportunities to get involved in habitat restoration, trail work, fence construction, and other important preserve maintenance and restoration efforts. Each year, we host 65-70 outdoor service projects where adults and minors can sign up and participate together. Included in this program are our Special Group Projects which the District facilitates for school, church, summer camp, and other Bay Area groups. We have attached the guidelines for participating as a minor and hope that you will consider getting involved in the Preserve Partners Program. Regarding the request to allow minors to camp on their own, we do not believe any agency will allow minors to camp on their own. The City of Palo Alto, for example, requires that the application for camping must be signed by someone at least 21 years of age, and that someone of at least 21 years of age be present with the group while they are camping. We hope you will continue to recreate in our open space preserves. We want to encourage you to participate in activities that are open to constituents your age and look forward to your continued active involvement with the District. Thank you for your continued interest in the District. Sincerely, Curt Riffle, President Midpenmsula Regional Open Space District Board of Directors i ' Midpeninsula Regional ' Open Space District R-12-58 Meeting 12-18 June 13, 2012 AGENDA ITEM 4 AGENDA ITEM Approval of a Use and Management Plan Amendment for Rancho San Antonio Open Space Preserve for the Mary Davey Memorial and Approval of a Categorical Exemption in Accordance with the California Environmental Quality Act A GENERAL MANAGER'S RECOMMENDATIONS ^ l. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA) as set out in this report. 2. Adopt the Legislative, Funding, and Public Affairs Committee's recommendation to approve a Use and Management Plan Amendment for Rancho San Antonio Open Space Preserve for the Mary Davey Memorial, which includes a memorial bench, engraved granite boulder, improvements and dedication of a short, informal, hiking-only trail leading to the new bench site, as well as trail renaming, and a dedication event. SUMMARY For nearly 40 years, Mary Davey dedicated her time and energy to spearhead, support, and oversee the many successes of the Midpeninsula Regional Open Space District, including having an active role in its formation in 1972 and serving as the Director for Ward 2 from 1994 through 2010. Since her passing on October 2, 2010, the District's Legislative, Funding and Public Affairs Committee(LFPAC) has met numerous times to design a lasting memorial for Director Davey to commemorate her work and legacy of land conservation on the Peninsula. For this memorial, LFPAC recommends constructing and installing a custom, rustic bench and an engraved boulder, improving and dedicating a short, informal trail leading to the new memorial bench site, renaming a segment of the Chamise Trail to the Mary Davey Loop Trail, and holding a dedication event in spring 2013. DISCUSSION At its January 11, 2011 meeting, LFPAC initiated planning of the Mary Davey Memorial that will recognize her lasting contributions to the District and to regional land conservation efforts. Initial concepts that were discussed included a District trail and/or bench within Rancho San Antonio Open Space Preserve(Preserve). After numerous site visits, the Duvenek Windmill Pasture Area of the Preserve was selected as the preferred location for the memorial site because R-12-58 Page 2 of its location, historical significance, and important connection with Director Davey's conservation career. On July 14, 2011, LFPAC and members of the Davey family toured the Duvenek Windmill Pasture Area to identify the precise location for the Mary Davey Memorial. LFPAC directed staff to prepare a design plan that placed the memorial bench above the Chamise Trail overlooking the Duvenek Windmill Pasture Area(please see Attachments A and B) and to rename a loop segment of the Chamise Trail in honor of Director Davey. On September 1, 2011, LFPAC reconfirmed the desire to rename the Chamise Loop to the Mary Davey Loop Trail, and directed staff to obtain a large, 8-foot wooden log, preferably from within the District, to construct the Mary Davey bench. In February 2012, staff returned to LFPAC with examples of rustic log benches (see Attachment C) and draft commemorative language. At this meeting, LFPAC selected the preferred bench style and directed staff to obtain and locate a large boulder that would be placed near the bench and upon which a commemorative dedication would be inscribed. At the following meeting in April 2012, staff presented examples of different memorial boulders and LFPAC selected a granite boulder due to its durability. On April 17, 2012, LFPAC recommended forwarding a Use and Management Plan Amendment to the full Board of Directors for consideration and approval that includes the following items related to the proposed Mary Davey Memorial: 1. Installation of a new, custom-built, wooden bench above the currently-named Chamise Trail, overlooking the Duvenek Windmill Pasture Area at Rancho San Antonio Open Space Preserve. 2. Installation of an engraved, granite, memorial boulder adjacent to the memorial bench. 3. Approval of the following commemorative language to be inscribed on the boulder, which has been previously reviewed and approved by the Davey family and LFPAC: In Celebration of Mary Davey May 29, 1930—October 2, 2010 "Wonderful people!" Mary's enthusiasm and joy, her exuberance and passionate determination created a legacy of verdant hills, mountains, and meadows for generations to come. MROSD Director, Ward 2, 1994—2010 4. Improvements to and designation of an 'informal, one-way trail leading to the new memorial bench and boulder location, to be open to hiking only. 5. Renaming of the Chamise Loop to the Mary Davey Loop Trail. 6. Approval of a Dedication Event to be held in the spring of 2013 and which would be planned with the Davey family R-12-58 Page 3 CEQA COMPLIANCE Project Description The project consists of a Use and Management Plan Amendment for Rancho San Antonio Open Space Preserve to allow for the manufacture and placement of a memorial bench and engraved boulder, improvements and formal designation of an informal trail leading to the new bench site, renaming the Chamise Loop Trail the Mary Davey Loop Trail, and holding a dedication event. CEQA Determination The District concludes that the action authorized will not have a significant effect on the environment. It is categorically exempt from CEQA under section 15301 of the CEQA Guidelines as follows: Section 15301 exempts minor alterations of existing public facilities involving negligible or no expansion of use, including bicycle and pedestrian trails. FISCAL IMPACTS The FY 12-13 Annual Budget adopted by the Board on March 28, 2012 (R-12-39) includes $10,000 to implement the Mary Davey Memorial project. These funds are sufficient to complete the project as recommended. BOARD COMMITTEE REVIEW As stated earlier in this report, LFPAC met numerous times between January 2011 and April 2012 to review and approve the recommendations as set out in this report. PUBLIC NOTICE Public notice was provided as required by the Brown Act. Also, the Davey family has been mailed written notices of this proposed Use and Management Plan Amendment. No additional notice is required. NEXT STEPS Upon approval by the Board of Directors, staff will proceed with ordering the necessary materials for the bench and engraved rock, will coordinate with a contractor and/or District field staff to complete the site preparation and installation of the bench, engraved rock, and trail improvements, and will collaborate with the Davey family to plan a dedication event. Attachments: A. Site Map B. Site Photographs C. Memorial Bench and Boulder Examples R-12-58 Page 4 Responsible Department Manager: Ana Ruiz, Planning Manager Prepared by: Gretchen Laustsen, Planner II Contact person: Gretchen Laustsen, Planner II Graphics prepared by: Gretchen Laustsen, Planner II � . t • •dg Rhus Ra .' Oft Mary Da ey:LoopwTraiI- 4. . . 14. 1v i . • e w 1 x •- z — e. • AR _ x '*' Du eneck Wiridmill, Pasture Ara « #, ; - c Attachment A: Mary Davey Memorial, Rancho San Antonio Open Space Preserve Midpeninsula Regional Existing Trails ... Proposed New Spur Trail Open Space District e Proposed Trail Name Change June,2012 to Mary Davey Loop Trail • Proposed Memorial Bench (Currently Chamise Trail) and Engraved Boulder Location Feet a 250 soo While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. ATTACHMENT B Looking northeast at the proposed bench location •. .Ear'- .i{4�A.F.�°.`�$ ..e .as y 1R!i�..'ll. L .' ,. � _, .,,,,r .,.. .. ':�ilifC� Location of memorial bench and boulder Looking southwest toward the Chamise Trail in the foreground and Hidden Villa and Monte Bello Open Space Preserve in the background $ Agig ,< 'S 4• . [ i T ar 4 Attachment B: Memorial Site Photos Panoramic Views Surrounding Memorial Site Location of improved trail alignment i • A.' M x-^ fA ... 4 t' � �a°. � w � _� .�'tr-►+tom.. t'Al r• A .. n Yam^ .... r � •. .- -^'r:_ I »� �r i tv `�� V �� �, �� �'� •'f,� Fly #����� T r•. s'^ Georgir }'OR, Memorial (,�ove f � �,5 r Midpeninsula Regional ' Open Space District R-12-60 Meeting 12-20 June 27, 2012 AGENDA ITEM 5 AGENDA ITEM Authorization to amend an agreement with Ascent Environmental for an additional $6,700 to provide additional environmental consulting services for the Site-Specific Weed and Pest Management 2012-2014 Project GENERAL MANAGER'S RECOMMENDATION j Authorize an agreement amendment with Ascent Environmental for an additional $6,700 to provide additional environmental analysis and responses to comments for the Site-Specific Weed and Pest Management 2012-2014 Project (Project), for a total contract amount not to exceed $40,515. SUMMARY The Board of Directors of Midpeninsula Regional Open Space District(District) approved an original agreement with Ascent Environmental on February 29, 2012, to conduct an analysis of potential environmental impacts associated with the Site-Specific Weed and Pest Management 2012-2014 Project. Ascent Environmental prepared a Mitigated Negative Declaration for the Project under a very accelerated schedule to enable the District to continue weed and pest management at a select set of sites over the next three years. After the 30-day public comment period, Ascent Environmental assisted staff in responding to comments, including additional comments received on the day of the public meeting. These activities increased the scope and expenditures beyond the original parameters at the last minute and Ascent Environmental, who agreed to do the work, was advised that subsequent Board authorization would be required to authorize payment for the last minute effort. The Board approved the Mitigated Negative Declaration and Mitigation Monitoring Program on May 9, 2012. j DISCUSSION The original scope of services for Ascent Environmental's work on this project did not include a significant component to assist District staff in reviewing comments and preparing responses to comments. Additionally, the original scope of services did not anticipate the significant review and revision process that the Mitigated Negative Declaration would ultimately require at the last minute. District review of potential work sites proposed by field staff also required a second draft document submittal by Ascent Environmental to accommodate the revised project description. �I R-12-60 Page 2 The Mitigated Negative Declaration was completed on time and to a very high standard that reflected the level of effort. Because of the ambitious schedule, District staff did not have the ability to bring authorization to amend the contract with Ascent Environmental to the Board of Directors at the time that the additional scope items were identified. Staff recommends the Ascent Environmental agreement be amended to cover the unanticipated extra costs required to complete the environmental review on schedule and to respond to the additional public comments. FISCAL IMPACT Staff negotiated the proposed contract amendment with Ascent Environmental not to exceed $6,700, which when added to their current contract of$33,815 (see Report R-11-29), would bring their total contract amount to $40,515. Funds for this amendment are included in the Natural Resources Department budget for FY2012-13. BOARD COMMITTEE REVIEW Board Committee review for this item was not needed. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE Retention of environmental consultant services to prepare reports does not constitute a project under the California Environmental Quality Act(CEQA). NEXT STEPS Upon Board authorization, PP payment staff will approve a ent of additional funds to Ascent p Environmental. Responsible Department Manager: Kirk Lenington, Natural Resources Manager Prepared by: Cindy Roessler, Senior Resource Management Specialist Contact person: Same as above Midpeninsula Regional • ' Open Space District R-12-61 Meeting 12-20 June 27, 2012 AGENDA ITEM 9 AGENDA ITEM Reclassification of Media Communications Specialist Job Classification in District's Classification and Compensation Plan GENERAL MANAGER'S RECOMMENDATION Z�W Approve the reclassification of the Media Communications Specialist job classification in the Public Affairs Department and the corresponding update to the District's Classification and Compensation Plan. SUMMARY As a result of an evaluation of the Public Affairs Department's staffing and organizational structure, it is recommended that the Media Communications Specialist position be reclassified to a Media Communications Supervisor. This would result in a salary range increase of 22.5% and requires Board approval to amend the District's Fiscal Year(FY)2012-13 Classification and Compensation Plan. DISCUSSION As part of the Classification and Compensation Study conducted by Koff and Associates and approved by the Board on December 14, 2011 (see Report R-11-115), the Communications Specialist position was re-titled to Media Communications Specialist in January 2012 and its salary range was increased by 10.6% effective April 2, 2012, to be consistent with positions in comparator agencies (see Report R-12-45). In February 2012, the incumbent in the Media Communications Specialist position resigned. The position was filled briefly by another staff member in an acting capacity but, due to the staffing needs of the Operations Department, the employee had to return to her regular job. The next two attempts to fill the position temporarily were unsuccessful and recruitment for a permanent full-time position began in April. Currently, the Public Affairs Manager(PA Manager)has seven direct reports which will increase to eight when the Outreach Coordinator position for the Strategic Plan is filled. Given the PA Manager's critical lead role on the funding measure,management re-evaluated the Public Affairs organizational structure in order to find ways to provide more capacity to the PA Manager. R-12-61 Page 2 Management recommends reclassifying the Media Communications Specialist to a Media Communications Supervisor who would supervise the Public Affairs Specialist, the Public Affairs Administrative Assistant, and the Outreach Coordinator. This would reduce the PA Manager's direct reports to five enabling him to focus more time on Strategic Plan implementation. Other duties of the Media Communications Supervisor would include: • Media Relations—Promote media coverage, respond to media inquiries, cultivate and maintain relationships with reporters, write and distribute media materials, and create advertisements; • Outreach for District Projects—Examples include outreach to specific stakeholders and the public for master plans,property purchases, and resource management; • Public Education and Outreach—Provide information and materials to increase the public's awareness and understanding of the District and its mission; • Develop Partnerships—Work with sister organizations like POST and the Open Space Authority and with local community groups to involve them in protecting open space and educating the public about the benefits of land preservation. The revised position duties were sent to Koff and Associates who updated the position description and conducted a comparison with similar positions in benchmark agencies. The addition of the supervisory duties places the Media Communications position in salary range 42 which is 22.5% higher than the current range(range 33). BOARD COMMITTEE REVIEW This agenda item did not receive Committee review. FISCAL IMPACT The annual cost of the Media Communications Specialist position at top step is $118,000 (salary and benefits) and the Media Communications Supervisor at top step is $147,000. The additional $29,000 for the Supervisor will be covered through vacancy savings. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEP If approved, the Media Communications Supervisor recruitment process will commence in July. Attachment 1. Amended FY2012-13 District Classification and Compensation Plan R-12-61 Page 3 Responsible Department Manager: Rudy Jurgensen, Public Affairs Manager Prepared by: Rudy Jurgensen, Public Affairs Manager Kate Drayson, Administrative Services Manager Annetta Spiegel, Human Resources Supervisor Contact person: Rudy Jurgensen, Public Affairs Manager i I t ATTACHMENT 1: Midpeninsula Regional Open Space District Revised Classification and Compensation Plan Fiscal Year 2012/2013 - Effective 6/27/2012 last revised 4/01/12, 1/25/12 Step Range Hourly Range $ Monthly Range $ Annual Range $ Time Base Classification Title Minimum I Maximum Minimum Maximum Minimum Maximum Minimum Maximum Seasonal O en S ace Technician Ran e 6 16.829 21.017 2,917 3,643 35,004 43,716 Part-time Farm Maintenance Worker 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Open Space Technician* 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Lead Open Space Technician* 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Full-time Ran er 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Full-time Equipment Mechanic/Operator 286.501 311.50 28.065 36.013 4,865 6,242 58,375 74,907 Full-time Administrative Assistant Range 20 23.683 29.573 4,105 51126 49,260 61,512 Full-time Accounting Technician Range 22 24.865 31.050 4,310 5,382 51,720 64,584 Full-time Human Resources Technician Range 22 24.865 31.050 4,310 5,382 51,720 64,584 Full-time GIS Technician Range 23 25.488 31.829 4,418 5,517 53,016 66,204 Full-time Senior Administrative Assistant Range 24 26.106 32.602 4,525 51651 54,300 67,812 Full-time Public Affairs Program Coordinator Range 25 26.758 33.421 4,638 5,793 55,656 69,516 Full-time Information Technology Technician Range 25 26.758 33.421 4,638 5,793 55,656 69,516r min e Executive Assistant Range 27 28.096 35.088 4,870 6,082 58,440 72,984 Full-time Resource Management Specialist I Range 29 29.504 36.848 5,114 6,387 61,368 76,644 Full-time Planner I Range 29 29.504 36.848 5,114 6,387 61,368 76,644 Full-time Docent Program Manager Range 30 30.225 37.742 5,239 6,542 62,868 78,504 Full-time Volunteer Program Manager Range 30 30.225 37.742 5,239 6,542 62,868 78,504 Full-time Planner II Range 31 30.981 38.688 5,370 6,706 64,440 80,472 Full-time Management Analyst I Range 31 30.981 38.688 5,370 6,706 64,440 80,472 Full-time Accountant Range 31 30.981 38.688 51370 6,706 64,440 80,472 Full-time Resource Management Specialist II Range 33 32.527 40.621 5,638 7,041 67,656 84,492 Full-time Media Gommun*oatiens Specialist Range 271 44.424 516M 7,044 67,656 84,492 €„# Public Affairs Specialist Range 33 32.527 40.621 5,638 7,041 67,656 84,492 Full-time Traininq and Safety Specialist Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Real Property Specialist Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Management Analyst II Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Supervising Ranger Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Maintenance, Construction & Resource Supervisor Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Website Administrator Range 36 34.985 43.696 6,064 7,574 72,768 90,888 Full-time Information Technology Administrator Range 36 34.985 43.696 6,064 7,574 72,768 90,888 Full-time Planner III Range 39 37.656 47.025 6,527 8,1511 78,324 97,812 Full-time GIS Administrator Range 40 38.573 48.173 6,6861 8,3501 80,232 100,200 Full-time ATTACHMENT 1: Step Range Hourly Range $ Monthly Range $ Annual Range $ Time Base Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Senior Management Analyst Range 41 39.537 49.379 6,853 8,559 82,236 102,708 Full-time District Clerk Range 41 39.537 49.379 6,853 8,559 82,236 102,708 Full-time Media Communications Supervisor Range 42 40.500 50.579 7,020 8,767 84,240 105,204 Full-time Senior Resource Management Specialist Range 42 40.500 50.579 7,020 8,767 84,240 105,204 Full-time Area Superintendent Range 43 41.515 51.842 7,196 8,986 86,352 107,832 Full-time Human Resources Supervisor Range 43 41.515 51.842 7,196 8,986 86,352 107,832 Full-time Senior Planner Range 43 41.515 51.842 7,196 8,986 86,352 107,832 Full-time Assistant General Counsel I Range 46 44.654 55.765 71740 9,666 92,880 115,992 Full-time Assistant General Counsel II Range 48 46.887 58.552 8,127 10,149 97,524 121,788 Full-time Administrative Services Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Natural Resources Manager Actin Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Operations Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Planning Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Public Affairs Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Real Property Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Assistant General Manager Range 61 64.402 80.429 11,163 13,941 133,956 167,292 Full-time Notes: * OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A. The Classification and Compensation Plan does not include the Board Appointee Group. Compensation for this Group is set out below. Hourly Monthly Annual Effective Last Board Appointee Group Salary Salary Salary Date Revised General Manager $87.093 $15,096 $181,153 4/1/2010 7/8/2009 Controller- Part-time position $39.424 $6,833 $82,002 4/1/2010 7/8/2009 General Counsel $83.204 $14,422 $173,064 4/1/2010 7/8/2009 I Midpeninsula Regional iOPENII Open Space District R-12-61 Meeting 12-20 June 27, 2012 AGENDA ITEM 9 AGENDA ITEM Reclassification of Media Communications Specialist Job Classification in District's Classification and Compensation Plan GENERAL MANAGER'S RECOMMENDATION Approve the reclassification of the Media Communications Specialist job classification in the Public Affairs Department and the corresponding update to the District's Classification and Compensation Plan. SUMMARY As a result of an evaluation of the Public Affairs Department's staffing and organizational structure, it is recommended that the Media Communications Specialist position be reclassified to a Media Communications Supervisor. This would result in a salary range increase of 22.5% and requires Board approval to amend the District's Fiscal Year(FY)2012-13 Classification and Compensation Plan. DISCUSSION As part of the Classification and Compensation Study conducted by Koff and Associates and approved by the Board on December 14, 2011 (see Report R-11-115), the Communications Specialist position was re-titled to Media Communications Specialist in January 2012 and its salary range was increased by 10.6% effective April 2, 2012, to be consistent with positions in comparator agencies (see Report R-12-45). In February 2012, the incumbent in the Media Communications Specialist position resigned. The position was filled briefly by another staff member in an acting capacity but, due to the staffing needs of the Operations Department, the employee had to return to her regular job. The next two attempts to fill the position temporarily were unsuccessful and recruitment for a permanent full-time position began in April. Currently, the Public Affairs Manager(PA Manager)has seven direct reports which will increase to eight when the Outreach Coordinator position for the Strategic Plan is filled. Given the PA Manager's critical lead role on the funding measure, management re-evaluated the Public Affairs organizational structure in order to find ways to provide more capacity to the PA Manager. R-12-61 Page 2 Management recommends reclassifying the Media Communications Specialist to a Media Communications Supervisor who would supervise the Public Affairs Specialist, the Public Affairs Administrative Assistant, and the Outreach Coordinator. This would reduce the PA Manager's direct reports to five enabling him to focus more time on Strategic Plan implementation. Other duties of the Media Communications Supervisor would include: • Media Relations—Promote media coverage, respond to media inquiries, cultivate and maintain relationships with reporters, write and distribute media materials, and create advertisements; • Outreach for District Projects—Examples include outreach to specific stakeholders and the public for master plans, property purchases, and resource management; • Public Education and Outreach—Provide information and materials to increase the public's awareness and understanding of the District and its mission; • Develop Partnerships—Work with sister organizations like POST and the Open Space Authority and with local community groups to involve them in protecting open space and educating the public about the benefits of land preservation. The revised position duties were sent to Koff and Associates who updated the position description and conducted a comparison with similar positions in benchmark agencies. The addition of the supervisory duties places the Media Communications position in salary range 42 which is 22.5%higher than the current range(range 33). BOARD COMMITTEE REVIEW This agenda item did not receive Committee review. FISCAL IMPACT The annual cost of the Media Communications Specialist position at top step is $118,000 (salary and benefits) and the Media Communications Supervisor at top step is $147,000. The additional $29,000 for the Supervisor will be covered through vacancy savings. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXTSTEP If approved, the Media Communications Supervisor recruitment process will commence in July. Attachment 1. Amended FY2012-13 District Classification and Compensation Plan 2. Public Affairs Department Organizational Chart i R-12-61 Page 3 Responsible Department Manager: Rudy Jurgensen, Public Affairs Manager Prepared by: Rudy Jurgensen, Public Affairs Manager Kate Drayson, Administrative Services Manager Annetta Spiegel, Human Resources Supervisor Contact person: Rudy Jurgensen, Public Affairs Manager I ATTACHMENT 1: Midpeninsula Regional Open Space District Revised Classification and Compensation Plan Fiscal Year 2012/2013 - Effective 6/27/2012 last revised 4/01/12, 1/25/12 Step Range Hourly Range $ Monthly Range $ Annual Range $ Time Base Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Seasonal O en Space Technician Ran e 6 16.829 21.017 2,917 3,643 35,004 43,716 Part-time Farm Maintenance Worker 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Open Space Technician* 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Lead Open Space Technician* 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Full-time Ran er 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Full-time Equipment Mechanic/Operator 286.501 311.50 28.065 36.013 4,865 6,242 58,375 74,907 Full-time Administrative Assistant Range 20 23.683 29.573 4,105 5,126 49,260 61,512 Full-time Accounting Technician Range 22 24.865 31.050 4,310 5,382 51,720 64,584 Full-time Human Resources Technician Ran a 22 24.865 31.050 4,310 5,382 51,720 64,584 Full-time GIS Technician Range 23 25.488 31.829 4,418 5,517 53,016 66,204 Full-time Senior Administrative Assistant Range 24 26.106 32.602 4,525 5,651 54,300 67,812 Full-time Public Affairs Program Coordinator Range 25 26.758 33.421 4,638 5,793 55,656 69,516 Full-time Information Technology Technician Range 25 26.758 33.421 4,638 5,793 55,656 69,516 Pa#-fime Executive Assistant Range 27 28.096 35.088 4,870 6,082 58,440 72,984 Full-time Resource Management Specialist I Range 29 29.504 36.848 5,114 6,387 61,368 76,644 Full-time Planner I Range 29 29.504 36.848 5,114 6,387 61,368 76,644 Full-time Docent Program Manager Range 30 30.225 37.742 5,239 6,542 62,868 78,504 Full-time Volunteer Program Manager Range 30 30.225 37.742 5,239 6,542 62,868 78,504 Full-time Planner II Range 31 30.981 38.688 5,370 6,706 64,440 80,472 Full-time Management Analyst I Range 31 30.981 38.688 5,370 61706 64,440 80,472 Full-time Accountant Range 31 30.981 38.688 5,370 6,706 64,440 80,472 Full-time Resource Management Specialist II Range 33 32.527 40.621 5,638 7,041 67,656 84,492 Full-time Media CommuniGatwens SpeGima� Range-33 3 7 40.621 616M 7 044 67,656 84,492 €t� Public Affairs Specialist Range 33 32.527 40.621 5,638 7,041 67,656 84,492 Full-time Traininq and Safety Specialist Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Real Property Specialist Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Management Analyst II Ran e 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Supervising Ranger Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Maintenance, Construction & Resource Supervisor Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Website Administrator Range 36 34.985 43.696 6,064 7,574 72,768 90,888 Full-time Information Technology Administrator Range 36 34.985 43.696 6,064 7,574 72,768 90,888 Full-time Planner III Range 39 37.656 47.025 6,527 8,151 78,324 97,812 Full-time GIS Administrator Range 40 38.573 48.173 6,686 8,350 80,232 100,200 Full-time ATTACHMENT 1: Step Range Hourly Range $ Monthly Range $ Annual Range $ Time Base [Classification Title Minimuml Maximum Minimum Maximum Minimum Maximum Minimum Maximum Senior Management Analyst Range 41 39.537 49.379 6,853 8,559 82,236 102,708 Full-time District Clerk Range 41 39.537 49.379 6,853 8,559 82,236 102,708 Full-time Media Communications Supervisor Range 42 40.500 50.579 7,020 8,767 84,240 105,204 Full-time Senior Resource Management Specialist Range 42 40.500 50.579 7,020 8,767 84,240 105,204 Full-time Area Superintendent Range 43 41.515 51.842 7,196 8,986 86,352 107,832 Full-time Human Resources Supervisor Range 43 41.515 51.842 7,196 8,986 86,352 107,832 Full-time Senior Planner Range 43 41.515 51.842 7,196 8,986 86,352 107,832 Full-time Assistant General Counsel I Range 46 44.654 55.765 7,740 9,666 92,880 115,992 Full-time Assistant General Counsel II Range 48 46.887 58.552 8,127 10,149 97,524 121,788 Full-time Administrative Services Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Natural Resources Manager Actin Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Operations Manager Ran e 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Planning Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Public Affairs Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Real Property Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Assistant General Manager Range 61 1 64.402 80.429 11,163 13,941 133,956 167,292 Full-time Notes: * OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A. The Classification and Compensation Plan does not include the Board Appointee Group. Compensation for this Group is set out below. Hourly Monthly Annual Effective Last Board Appointee Group Salary Salary Salary Date Revised General Manager $87.093 $15,096 $181,153 4/1/2010 7/8/2009 Controller- Part-time position $39.424 $6,833 $82,002 4/1/2010 7/8/2009 General Counsel $83.204 $14,422 $173,064 4/1/2010 7/8/2009 i ATTACHMENT PUBLIC AFFAIRS DEPARTMENT Structure and Areas of Responsibility Public Affairs Manager • State and federal legislation • Vision plan • Mount Umunhum • Diversity outreach • Legislative,Funding&Public Affairs Committee Media Communications Specialist Website Docent Program Volunteer Program Public Affairs Program Administrator Coordinator Coordinator Coordinator • Media relations • Promote coverage . Design,implement all • Design,manage • Design,manage . Facilitate various ' Res and to inquiries Web site features docent programs volunteer programs processes within docent • Write&distribute materials . Keep site design and • Manage Daniels • Special projects: programs • Create ads content current Nature Center video for Web, . Lead or assist with a • Outreach for District projects(master plans,property purchases, • Special,Web-based • Interpretive Outreach volunteer memorial variety of department resource management) projects:videos,photo projects:Nature • Manage District projects • Increase public's awareness&understanding contest,Twitter, Notes;Seasons of Contact database . Outdoor activity posting • Develop partnerships Preserve Finder,online Open Space • Attend field office online donations . Special projects: full staff meetings . Coordinate specific Interpretive Systems • Volunteer components of Docent (� n Plan;Nature Center Recognition Event programs:Spaces& v v Exhibit;Partnership project lead Species;recruitment; family programming Transportation Administrative Public Affairs Outreach Committees/Working Assistance Program Assistant Specialist Coordinator Groups:Resource Community Outreach Management Small . Plan,coordinate all Supports • Quarterly • Multilingual Grants;Cooley community-hosted • newsletter Landing Resource Volunteer outreach events department Presentations to Group;Alpine Pond Programp Lead • Develop,coordinate • Plan,coordinate community Project and implement special events groups and Outdoor Activities • Maps Enables volunteers to community outreach • Signs organizations Editor work independently in projects:geocaching • Brochures • Bring information "Advanced Resource . Provide newsletter • Special projects back to the Management Steward" writing support&special • Coffee table District program events support • book . Follow up with Manage Website inWebsite Administrator's • Healthy Trails constituents absence regarding projects we might realize together i Midpeninsula Regional NSA,! Open Space District i A R-12-54 Meeting 12-20 June 27, 2012 AGENDA ITEM 6 AGENDA ITEM Year-End Review of the Fiscal Year 2011-12 District Budget and Expenditures GENERAL MANAGER'S RECOMMENDATION Accept the Year-End Review of the FY2011-12 Budget and Expenditures SUMMARY For Fiscal Year(FY)2011-12, District property tax revenue totaled $28.7 million, a 4% increase over the Midyear forecast of$27.6 million, and expenditures totaled $37.1 million which is 13.7%below the Midyear budget of$43.0 million. The District continued to exercise solid budget discipline and stayed well within both the OpEx and CapEx Budget Guidelines of 51.0% and 10.5% of property tax revenue, respectively. Overall spending patterns, in terms of both operating and total expenditures, were consistent with the spending patterns over the past three years. DISCUSSION Revenues As the economy experienced modest growth in FY2011-12, District property tax revenues increased as well, resulting in a4/ increaseover the Midyear forecast primarily due to greater than anticipated increases in secured property taxes from San Mateo County, reflecting appreciation in the property values. Total District Expenditures Continuing its history of fiscal discipline and expenditure management, the District's FY2011-12 expenditures remained within its approved budget. Expenditures by category are listed in Table 1 below. R-12-54 Page 2 Table 1 — FY2011-12 District Budlret and Expenditures 2011-12 Change 11-12 2011-12 Actual 2011-12 Mid-Year 2011-12 Actuals Actual vs.Mid- vs.Mid-Year District Budget Adopted Budget Budget (Unaudited) Year Budget Budget Property Tax Revenue 27,640,000 27619,000 28,737,153 1,118,153 4.0% Expenditures Salaries and Benefits 11,567,010 11,534,388 11,069,856 -464,532 -4.0% Services and Supplies 1,045,164 3,006,315 2,630,862 -175,451 -12.5% Total Operating Budget 14,612,874 14,540,703 13,700 718 -839,985 5.8% Property Management 209,858 259,509 195,787 -63,722 -24.6% Fixed Assets,Capital Improvement Projec 5,084,201 4,692,142 3,095,586 -1,596,556 -34.0% Land+Assoc.Costs 13,781,000 13,740,500 10,265,686 -3,474,814 -25.3% Debt Service 9,728,975 9,728,975 9,811,844 82,869 0.9% Total Outside Operating Budget 28,804,034 288421,126 23,368,903 5,052,223 -17.8% Total Expenditures 43,416,908 42,961,829 37,069,621 5,892,208 -13.7% The Midyear budget of$42.89 million was adopted by the Board at its November 9, 2011, Regular r 1 Landing Project i R-11-108 followed b a 70 000 special budget adjustment for the Cooley a meeting( ), y $ p g J Y g J which was approved at the December 14, 2011, Regular meeting(R-11-118), bringing the amended Midyear Budget to $42.96 million. The District ended the year$5.9 million or 13.7%below the Midyear budget. However, when land purchases and debt service are excluded, total expenditures were $2.5 million or 12.8%below the Midyear budget. (The attached Budget Analysis, Operating and Non-Operating Expenses provides additional information on FY2011-12 expenditures.) Fixed Assets and Capital Projects Delays in capital projects resulted in expenditure savings of approximately$1.6 million for FY2011-12. Many of these projects will be completed in FY2012-13 including the new radio system ($277,000), the Integrated Accounting and Financial System($119,000), and various planning projects totaling$1.1 million. Fiscal Year 2011-12 capital expenditures totaled 5.1% of property tax revenue, net of grant income and one-time exclusions, and remained well below the District's CapEx Guideline of 10.5% of Property Tax Revenue. Land and Associated Costs The District purchased and helped preserve 1,531 acres of open space land during FY2011-12 at a cost of$9.1 million, ending the year$3.5 million under budget. Land gifts and grants of$13.9 million and $1.0 million, respectively,bring the total value of land acquisitions to $24.0 million. Open Space lands were added to the Windy Hill, Russian Ridge, Sierra Azul, Miramontes Ridge and Purisima Creek Open Space Preserves. The new land additions included the $10.9 million Hawthorns property gift and a$2.0 million endowment to manage the property as an addition to Windy Hill in Portola Valley. Other large land purchases include: Madonna Creek Ranch which included a$3.0 million gift of land from the Peninsula Open Space Trust(POST) and a$500,000 Habitat Conservation Fund grant; the October Farm property addition to Purisima Creek Redwoods, the Silva property addition to Russian Ridge R-12-54 Page 3 which included a $500,000 Coastal Conservancy grant, and the Stanton Trust, Balaban and Barrett Creek additions to Sierra Azul. Operating Expenditures Salaries and benefits ended the year 4%below the Midyear budget due to position vacancies, resulting in savings of$465,000. Services and supplies were $375,000 or 12.5%below budget primarily due to the lower than budgeted spending in contract and outside maintenance services by the Operations, Planning, Public Affairs, and Real Property departments. Staff vacancies and leave of absences deferred the planning work and project spending. Long Term Debt and Debt Service To continue the District's mission to preserve and protect open space, in May 2011, the District Financing Authority sold $20.5 million of thirty-year Revenue Bonds. The District completed a second issuance in January 2012 where the District sold $31.3 million of thirty-year Promissory notes to prepay its 1999 Revenue Bonds. The result is a$1.1 million savings. Debt service expenses in FY2011-12 totaled $9.81 million, consisting of$5.36 million in principal and $4.46 million in interest. Total debt service exceeded the budgeted amount by$82,560 due to the greater than budgeted interest payments on the January 2012 bond issuance. Past Budget Performance Table 2 below presents a comparison of FY2011-12 budget performance to FY2009-10 and FY2010-11. The operating budget expenditures are very consistent, averaging between 94% and 97% annually. The total District budget, however, has a much wider range(79%to 91%), reflecting the variation in land purchases and the deferral of key capital and fixed asset projects. Table 2—Past Performance District Expenditures FY2009-10 FY2009-10 % FY2010-11 FY2010-11 % FY2011-12 FY2011-12 % Budget Actuals SDe at Budget Actuals SDent Bud et Actuals SDeRt Operating Expenses $13 688,935 $13,026 581 95.16%1 $14 189,173 $13,730,647 96.77% $14,540,703 $13,700 718 94.22- Total Expenditures $43,694,359 $39,444,981 90.27% $41,822,786 $33,363,803 79.77% $42,961,829 $37,069,621 86.2901 BOARD COMMITTEE REVIEW This report was not reviewed by any Committee. FISCAL IMPACT The Year-End review of the FY2011-12 budget has no fiscal impact on the FY2012-13 budget. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. R-12-54 Page 4 CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXTSTEP Prepare the FY2012-13 District Mid-year Budget and present it to the Board in November 2012. ICI Attachment: 1. Budget Analysis, Operating and Non-Operating Expenses Responsible Department Manager: II� Kate Drayson, Administrative Services Manager Prepared by: Lynn Tottori, Senior Management Analyst Kate Drayson, Administrative Services Manager David Sanguinetti, Operations Manager Ana Ruiz, Planning Manager Mike Williams, Real Property Manager Rudy Jurgensen, Public Affairs Manager Contact person: Lynn Tottori, Senior Management Analyst ATTACHMENT 1 I Budget Analysis,Operating and Non-Operating Expenses Budget Analysis Change 11- 2011-12 2011-12 12 Actual vs. Adopted 2011-12 Actual 11-12 %Change 11-12 Assumptions: FY2011-12: Annual Mid-Year Expenses Proposed Actual vs.11-12 1. 0%Cola, Budget Budget (0% (0%Cola) Mid-Year Proposed Mid- 2. No AGM (0%Cola) Cola) (Unaudited) Budget Year Budget Prooram32 !Salaries+Benefits 1.475,813 1,411,552 1,317,538 (94,014) (6.66%) Program32 Services+Supplies 55,969 55,969 40,374 (15,595) (27.86%) SUBTOTAL,Operating Expenses 1,531,782 1,467,521 1,357,912 (109,609) (7.47%) Pro ram 32 Fixed Assets 0 0 0 0 0.00% Program 37 Mt Umunuhum 1,091,391 652,133 387,129 266,003 40.64% Pr ram 36 Planning Projects(31 149,500 219.500 96,462 123,038 56.05% Pro ram 35 Staff Facilities 752,500 633,500 131,047 402,453 75.44% Prooram 34 Public Facilities/Minde o 854.5001 895.500 681.526 213,974 23.89% Program 38 Unanticipated CIP 25,000 175,000 116,223 (58,778) (33.59%) TOTAL,All Expenses 4,404,672 3,943,153 2,770,299 1,172,855 29.74% Salaries+Benefits 6,371,694 6,414,834 6,237,745 (177,090) (2.76%) services+supplies 1,858,190 1,812,106 1,661,397 (150,709) (8.32%) SUBTOTAL,Operating Expenses 8,229,884 8,226941 7,899,142 (327,799) (3.98%) Special Projects 1,776,310 1,781:510 1,366,772 (414,738) (23.28%) TOTAL,All Expenses 10,006,194 10,008,451 9,265,914 (742,537) (7.42% Salaries+Benefits 877,349 859,752 828,856 (30,896) (3.59%) services+supplies 377,267 377,357 274,092 (103,265) (27.37%) TOTAL,All Expenses 1,234,616 1,237,109 1,102,948 J134,161 (10.84%) Salaries+Benefits 639,807 613,124 587,360 (25,764) (4.20%) Services+Supplies 129,800 112,900 58,328 (54,572) (48.34%) SUBTOTAL,Operating Expenses 769,607 726,024 645,688 (80,336) (11.07%) Property Management 209,858 259,509 195,787 (63,722) (24.55%) Debt 9,728,975 9,728,975 9,811,844 82,869 0.85% Land+Ass.Costs 13,781,000 13,740,500 10,265,686 -3,474,814 (25.29%) TOTAL.All Expenses 24,489,440 24,455,008 20.919,005 (3,536,003) (14.46%) Salaries+Benefits 2,202,347 2,235.126 2,098,357 (136,769) (6.12%) Services+Supplies 624,638 647,982 596,671 (51,312) (7.92%) SUBTOTAL,Operating Expenses 2,826,985 2,883,108 2,695,028 (188,080) (6.52%) I Fixed Assets 435,000 435,000 316,428 (118,572) (27.26%) TOTAL,All Expenses 3,261,985 3,318,108 3,011,456 (306,653) (9.24%) 11 Aerating udget 14,612,874 14,540,703 13,700,718 (839 (5.78%) Property Management 209,858 259,509 195,787 63,722 24.55% Unanticipated CIP 25,000 _ 175,000 116,223 58,778 33.59% Public Access Facilities 854,500 895,500 681,526 213,974 23.89% Staff Facilities 752,500 533,500 131,047 402,453 75.44% Planning Projects 149,500 219.5001 96,462 123.038 56.05% Mt.Umunhum 1,091,391 _ 652.133 387,129 265,003 40.64% Special Projects 2,211,310 2,216,510 1,683,200 (533,311) 24.06% Amount outside of Operating Budget 5,294,059 4,951,651 3,291,373 (1,660,278) (33.53%) Salaries and Benefits 11.567,010 11,534,388 11,069,856 (464,532) (4.03%) _ - - - - •_•___ _ _ _ _ _ _ _ _Se_rvic_esand_S_upplies_•_ 3,045,864 _ 3,00_6,315 __2,630,862 (375,453) _ _ (12.49_%) Subtotal(Operating Budget)_•_•_•_ _ _•_ _ •14,612,874•__14,54_0,7_03 13,700,718•_ (839,985) _ _ (5.78%) Total Outside O ratin•Bud et 5,294_059- 4,951.651 - 3,291_373• (1,660,278) (33.53%) _ _ _ _ _ _ _Subtota......... {Full Operating _ 19_906_932-_19,492.3_54 _16,992_091 (2_500,263) _ _ (12.83%) --------7- .......... �•_• -_-_-Sebt •--9_728_975• 91,728,975 _ 9,811,844 82,869 --_ -0_85% _ _ _ _ _ _ _ _S_u_b_to_tal(include_sDe_bt) _ _ _ _ _ _ _29_635_908 _2_9_22_1,32_9 _2_6,803,935 (2_417_394) (8.27%) r� •�7 and+Assoc.COsts 13,781,000 13,740,500 10,265,686 (3,474,814) 25.29% District Budget Total-Before Grant Income 43,416,908 42,961,829 37,069,621 5,892,208 (13.71%) Grant Income-Acquisition 1,040,000 1,005,000 1,000,000 (5,000) (0.50%) Grant Income-Development 921,000 225,665 297,738 72,073 31.94% POST Funding-Development 175.000 155,000 (20,000) (11.43%) District Budget Total-After Grant Income 1 41,455,908 41,556,164 35,616,883 (5,939,281) (14.29% District Target:OPEX(Exci:FY10-11;11.12:Rancho$265K;$294K) 1 14,590,2001 14,540,703 14,540,703 0 0.00% District Target-OPEX: Over(Under) 22,674 0 839,985 839,985) I+I Assumption: FY2011.12 Adopted Annual Budget: 0%Cola,No AGM _ Ic FY2011-12 Actual Expenditures Excludes: $13.9276M Gift portion Incl.: Hawthoms property$10.865M;Madonna Crk Ranch/POST S3.OM to FY2011-12 Mid-Year Budget Includes: post Mid-year Special Budget Adjustment addition: $70K Cooley Landing(Planning Project) 6/18/20123:40 PM Midpeninsula Regional ! ' n Open Space District P R-12-55 Meeting 12-20 June 27, 2013 AGENDA ITEM 7 AGENDA ITEM Year-End Review of the FY2011-12 Action Plan GENERAL MANAG ER'S S RECOMMENDATIO N,�V Accept the Year-End Review of the FY2011-12 Action Plan. DISCUSSION The FY2011-12 Action Plan, for the period April 1, 2011 to March 31, 2012, was adopted by the Board at the March 23, 2011 (Report R-11-47) Regular meeting. The Action Plan Year-End Review provides the Board with information on the status of each key project and the reason(s) for any variance from the anticipated schedule. The FY2011-12 Action Plan Year-End Review follows a similar format and presentation from prior years. FISCAL IMPACT The Year-End Review of the FY2011-12 Action Plan has no fiscal impact on the FY2011-12 budget, and merely reviews work already performed. BOARD COMMITTEE REVIEW This report was not discussed by any Committee. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act(CEQA) and no environmental review is required. R-12-55 Page 2 i NEXT STEPS Work will continue in FY2012-13 on projects that have been carried over from the FY2011-12 Action Plan. Attachment: 1. FY2011-12 Action Plans Review Responsible Department Manager: Kate Drayson, Administrative Services Manager Prepared by: Kate Drayson, Administrative Services Manager Ana Ruiz, Planning Manager Rudy Jurgensen, Public Affairs Manager David Sanguinetti, Operations Manager Mike Williams, Real Property Manager Gordon Baillie, Operations Management Analyst Elaina Cuzick, Real Property Specialist Kirk Lenington, Acting Natural Resources Manager Contact person: Kate Drayson, Administrative Services Manager i i ATTACHMENT 2 DISTRICT WIDE 6/20/2012 10:21 AM YEAR-END REVIEW OF FY2011-12 DISTRICT WIDE ACTION PLAN KEY PROJECTS Key Project Scope Task Reasons for Delays/Variances Comments Completed? DISTRICT-WIDE KEY PROJECTS Priority 1 Integrated Work with staff and consultant on contract In Progress Project is on track for Core Financials Go- Accounting, negotiation and implementation of Phase I(Core Live in July 2012. Budget and Financials)with a go-live date of July 2, 2012. Finance Software Strategic Plan- Complete the initial Strategic Plan document In Progress Schedule delayed due to staff capacity Draft Strategic Plan document was Development issues. distributed to the Board in April 2012. Strategic Plan- Evaluate alternative financial models and budget Yes Implementation guidelines to consider for adoption in FY12-13 Develop programmatic strategies to implement No Schedule delayed due to staff capacity Strategic Plan issues. Evaluate organizational business model No Target completion date for this project is Q2 FY12-13 Develop the scope of work for an Open Space In Progress Multi-year effort. Consultant to be hired in Vision plan early FY2012-13. Develop the scope of work for a funding measure In Progress Multi-year effort. Consultant to be hired in early FY2012-13. Priority 2-None Priority 3-None 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. DISTRICT WIDE-1 of 1 ATTACHMENT 2 REAL PROPERTY 6/20/2012 10:22 AM YEAR-END REVIEW OF FY2011-12 REAL PROPERTY ACTION PLAN KEY PROJECTS Key Project Scope Task Reasons for Delays/Variances Comments Completed? PROGRAM: GREENBELT PRESERVATION Priority 1 Potential New Pursue purchase of new land additions to: Added approximately 5 acres in'Redwood Land Additions Purisima Creek Yes Park"parcels through gift and tax default GFeeSee Land Purchase Partnerships purchases to Purisima Creek. La Honda Creek No Property was sold to private party. Added the 97.5 acre POST(Silva)property Russian Ridge Yes to Russian Ridge w/$500,000 Coastal Skyline Ridge In Progress Continuing negotiations. Conservancy grant and POST is providing Sierra Azul Yes $1.5 million to fund Mindego Gateway Pursue additional property rights in the Mt. In Progress Continuing negotiations. project. Umunhum area to assist with the Mt. Umunhum Protected 544 acres in Sierra Azul Site Planning project(Key Project). including the 176 acre Stanton Trust, 117 POST(Hendrys Creek),83 acre Balaban, 158 acre Barret Creek and 9 acre BLM properties. The Hawthorns Transfer of this historic property in Portola Valley Yes _ Received a gift of the 79 acre Hawthorns Property to the District. property as an addition to Windy Hill Transfer (See also Cultural Resource Stewardship) including a$2 million endowment for Upon transfer, secure the site. Yes property maintenance and management. Implement improvements to the Alpine Road In Progress Awaiting approval of Amended residence to use for management presence. Preliminary Use and Management Plan. Ensure defensible space clearing. In Progress Awaiting approval of Amended Preliminary Use and Management Plan. REAL PROPERTY- 1 of 8 ATTACHMENT 2 REAL PROPERTY 6/20/2012 10:22 AM YEAR-END REVIEW F FY2 11-12 REAL PROPERTY ACTION PLAN KEY PROJECTS O 0 O AC ON K ROJEC S Key Project Scope Task Reasons for Delays/Varlances Comments Completed? PROGRAM: GREENBELT PRESERVATION (Cont'd) Priority 2 Land Purchase Cooperatively work with local land preservation Partnered with the City&County Parks to Partnerships organizations on the following property protect the 66 acre which provide a future partnerships: trail connection between Saratoga to 1. Saratoga to Skyline Sanborn w/City of Saratoga Yes Skyline Sanborn property. &Santa Clara County Parks. _ 2. El Corte de Madera Additions- In Progress Lot Line Adjustment tentatively approved Sempervirens/Galloway. by San Mateo County. Transactional documents drafted. ____..._._________ __La_..___.-—_.___— .____ .. .___W_.._ d Dis_________ Potential New 1. La Honda Creek Open Space Preserve Yes Caltrans granted District public trail Trail Easements (Caltrans). easement at La Honda Creek in exchange --, -, _ � for drainage easements along Skyline 2. Bay Area Ridge Trail(Cal Water at ECDM). In Progress Waiting for completion of trail construction to survey and record easement. Blvd. New Land Contractual agreement to initiate dump site In Progress Completed RFP for environmental Transition cleanup at Powell. engineer and selected consultants- consultant work underway. Priority 3-None REAL PROPERTY- 2 of 8 ATTACHMENT 2 REAL PROPERTY 6/20/2012 10:22 AM YEAR-END REVIEW OF FY2011-12 REAL PROPERTY ACTION PLAN KEY PROJECTS Key Project Task' Scope Camp Reasons for Delays/Variances Comments PROGRAM: COASTSIDE PROTECTION PLAN Priority 1 J Coastside Purchase new land additions to the Purchased the 270 POST(October Farm Purchases -Purisima Creek Redwoods Yes and 4.5 acre Peninsula Volunteers -Miramontes Ridge Open Space Preserves Yes properties in the Lobitos watershed as Pursue other opportunities in the Coastside additions to Purisima Creek Protection Area Added the 564 acre POST(Madonna Creek)to Miramontes Ridge with $500,000 HCF grant. Priority 2 Purisima to the 1. Continue to pursue a lot line adjustments to Yes �� Sea merge the Elkus Uplands&Lobitos Ridge properties. 2. Purisima Farms Property Transfer. No Other department priorities and staff workload capacity delayed project to FY2012-13 Action Plan. Priority 3-None REAL PROPERTY- 3 of 8 ATTACHMENT 2 REAL PROPERTY 6/20/2012 10:22 AM YEAR-END REVIEW OF FY2011-12 REAL PROPERTY ACTION PLAN KEY PROJECTS Key Project Task. Scope Completed? Reasons for Delays/Variances Comments PROGRAM: LONG RANGE PLANNING Priority 1 Greenbelt and 1. Review, consolidate, and analyze existing land In Progress Incorporated into Strategic Plan-Vision Coastside Land acquisition policies including Basic Policy; Land Plan under District-wide Projects. Purchase Acquisition; ROSS; Coastside Service Plan; Program Master Plan; Real Property Committee Charge. Development 2. In conjunction with Strategic Plan development, review Greenbelt definition; discuss strategies for greenbelt and coastside land conservation. Priority 2-None Priority 3-None PROGRAM: PROPERTY RIGHTS STEWARDSHIP Priority 1 Ridge Vineyards Draft agreement and easement documents for fee In Progress Entered into reimbursement agreement and easement property exchanges to resolve with Ridge Vineyards. Selected outside historic encroachment, protect scenic ridgeline and counsel for drafting of transactional enhance compatible agricultural uses. documents. Encroachment Saratoga-Gap-dump site clean up(Gullicksen). In Progress Continue to work w/County of Santa Clara Resolution to pursue dump clean up. PROGRAM: PROPERTY RIGHTS STEWARDSHIP (CorWd) Priority 2 Guadalupe Land 1.Appraise fair market value of GLC property No Delay in schedule due to staff capacity. Company which is subject to an open space easement. Capital Gains 2.Work with Corporate counsel to assess potential Tax Liability capital gains tax liability. Priority 3-None REAL PROPERTY- 4 of 8 ATTACHMENT 2 REAL PROPERTY 6/20/2012 10:22 AM YEAR-END REVIEW OF FY2011-12 REAL PROPERTY ACTION PLAN KEY PROJECTS Key Project Task Scope Reasons for DehWft iances Comments Completed? PROGRAM: REVENUE GENERATION Priority 1 New Land Transition into rental residences. Rental Property 1.Assess overall conditions of residence. Transition 2. Make repairs and clean residence. 3. If residence does not have current tenant-list the residence for rent. 4. Enter into lease with current tenant or new tenant. Hawthorn Alpine Road house In Progress Awaiting approval of Amended Preliminary Use and Management Plan. POST(Silva)house In Progress Awaiting resolution of an outstanding permit with San Mateo County. Slag ht house(staff) In Progress Asbestos/Lead Abatement complete, minor repairs need to be completed. POST(October Farm)house � Yes Priority 2-None Priority 3-None REAL PROPERTY- 5 of 8 ATTACHMENT 2 REAL PROPERTY 6/20/2012 10:22 AM YEAR-END REVIEW OF FY2011-12 REAL PROPERTY ACTION PLAN KEY PROJECTS Key Project Scope Cor Tpleted?ask ons for DeWyWftlances Comments PROGRAM: PUBLIC SAFETY,LAW ENFORCEMENT,AND FIRE PROTECTION Priority 1 San Mateo 1. Understand with Operations the District Radio In Progress Secured license to locate District Radio County Telecom System requirements for tower at the County's System antennaes at Pise Peak and Lease-Rolph Pise Peak Communications Site. Rolph Mountain. New 25-year lease Repeater, 2. Work cooperatively with County to develop a drafted and submitted to San Mateo Russian Ridge lease that will assist the District with its radio County awaiting comment. Open Space system requirements at Pise Peak and allow the Preserve continued leasing of the Rolph Repeater Site for the next 25 years. 3. Receive approval of the new 25-year least from the County. GGNRA 1. Coordinate with Operations day-to-day Yes _ Communications contractor requirements. Tower 2. Monitor with Operations day-to-ay construction Construction activities. 3. Coordinate with Operations/Public Affairs to manage public outreach regarding construction 4 Coordinate with GGNRA and Operations for installation of District Radio equipment on GGNRA tower 5. Ensure all site clean up and road repair completed by GGNRA post construction. Priority 2-None Priority 3-None REAL PROPERTY- 6 of 8 i ATTACHMENT 2 REAL PROPERTY 6/20/2012 10:22 AM YEAR-END REVIEW OF FY2011-12 REAL PROPERTY ACTION PLAN KEY PROJECTS Key Project Task Scope Reasons for DelaysNatiances, &ornrnente Completed? PROGRAM:AGRICULTURAL LAND STEWARDSHIP Priority 1 Ag Lease- 1. Develop Agriculture Production Plan for Lobitos Yes former POST Ridge. (Lobitos Ridge) 2. Meet with tenant to discuss plan and lease property specifics. 3. Develop Agricultural Lease. 4. Review Agricultural Production Plan with Farm Bureau&SMC Ag Advisory. 5. Review Agricultural Production Plan with U&M committee. 6. Sign Lease. Priority 2 Grazing Lease- 1. Develop Rangeland Management Plan for No Delay in schedule due to staff capacity. former POST Bluebrush. (Blue Brush 2. Develop grazing lease. Canyon) 3. Meet with tenant to discuss plan, lease specifics property and AUM pricing. 4. Review Rangeland Management Plan with Farm Bureau&SMC Ag Advisory. 5. Sign lease. Stevens Canyon 1. Review and possibly revise Orchard Plan No Delay in schedule due to staff capacity. Ranch Long previously developed with POST for management Term Orchard of the orchard. Management 2. Revise the previous POST management Agreement agreement and present to Village Harvest. 3. Negotiate with Village Harvest on agreement. 4. Present Orchard Plan and management agreement to Board for approval. Priority 3-None REAL PROPERTY- 7 of 8 ATTACHMENT REAL PROPERTY 6/20/2012 10:22 AM YEAR-END REVIEW OF FY2011-12 REAL PROPERTY ACTION PLAN KEY PROJECTS Key Project Task Scope Reasons for Delays/Verlances Comments Completed? PROGRAM:PUBLIC RECREATION AND ACCESS Priority 1 -None Priority 2 Bear Creek 1. Prepare Bear Creek Stables draft site and In Progress Preparation of presentation to Sierra Site and management plan parameters Stables management plan options. Azul/Bear Creek Redwoods Master Plan completed. RFP/Lease Ad Hoc committee delayed until FY2012- 13 due to staff workload capacity. Priority 3-None PROGRAM:CULTURAL RESOURCE STEWARDSHIP Priority 1 Fremont Older Phase 1 -North behind Fremont Older House. No Delay in schedule due to staff capacity. House Phase 2-East of the Road all the way to the Defensible Adobe. Space Phase 3-Around the Adobe. Hawthorns Secure and weatherproof historical buildings. No Delay in schedule while waiting for Historic Identify and initiate discussions with potential property transfer and because of Real Residence partners for historic resource management. Property and Planning staff capacity. Priority 2-None Priority 3-None REAL PROPERTY- 8 of 8 ATTACHMENT 2 PLANNING 6/20/2012 10:23 AM YEAR END REVIEW OF FY 2011-12 KEY ACTION PLAN PROJECTS Key Project Scope Task Reasons for Delays/Varlances Comments Completed? PROGRAM: LONG RANGE PLANNING Priority 1 Cooley Landing Coordination with City of East Palo Alto to review Yes Peninsula RFPs, construction drawings, grant documents, Partnership and others to support the project. Agreement with provide technical assistance as needed to review Yes East Palo Alto documents and other work products. Work with District Board for amendments to U&M Yes Plan and Partnership Agreement with City. Mt. Umunhum Complete environmental assessment and In Progress Additional time needed to address multiple Although there was a delay in certification Site Planning Environmental Restoration and Public Access Plan comments raised by the public on the to address many comments received on for Mt. Umunhum for Board consideration and Draft EIR. Final EIR was certified June the Draft EIR, other work was also (Element of the adoption(Final Adoption). 12. completed in support of the planning SA/BCR Master project, including:development and Plan project) refinement of the radar tower options (schematics, photo simulation, 3D model, and refined cost estimates) Priority 2-None Priority 3-None PLANNING-1 of 8 ATTACHMENT 2 PLANNING 6/20/2012 10:23 AM Key Project Scope Task Reasons for Delays/Variances Comments Completed? PROGRAM:GEOGRAPHIC AND INFORMATION SYSTEMS SERVICES Priority 1 Ward Boundaries Obtain new census data information and conduct Yes Analysis GIS analysis to update Ward boundaries for the District. Priority 2 Conservation Begin creating a comprehensive Conservation GIS Yes GIS Library Library by compiling and examining regional conservation GIS data and current District GIS data to create conservation layers for use in evaluating biodiveristy value of lands. Priority 3•None PLANNING-2 of 8 ATTACHMENT 2 PLANNING 6/20/2012 10:23 AM Key Project Scope Task Reasons for DeIayWariances Comnients Compteted? PROGRAM:PUBLIC RECREATION ACCESS Priority 1 El Corte de Complete trail design and permitting for Phase I In Progress Additional time needed to address multiple Additional coordination required by County Madera Creek trails and relocated trail crossing across Highway County and Caltrans permitting issues. Planning Commission. Additional planting Staging Area and 35. plan analysis required by Caltrans. Final Trail permits secured June 2012. Improvements Mindego Complete planning and design for trails and Yes Permit applications and drawings for Gateway Project staging area. Mindego Hill Trail, staging area& Prepare CEQA documentation for all four project Yes commemorative site plans submitted to components:Audrey Rust Commemorative Site the County. Currently addressing land use (POST-managed); new staging area;Ancient issues regarding Williamson Act contracts Oaks Trail Connection; and Mindego Hill Trail. held on the Silva and Mindego Ranch properties;will be amending contract Project also includes studies(habitat assessment, Yes language to allow recreational and open sensitive species surveys, and cultural surveys)to space uses. Construction of the Mindego inform project design. Hill Trail and staging area anticipated in FY13-14. Thornewood Trail Following Town of Woodside approval of permit Yes Final trail segment and creek crossing Improvements resubmittal, complete the equestrian ford crossing opened to the public in May. installation. Renewal of Renew a multi-year MOU with DFG to permit No Project deferred due to workload. Project now resides in the Natural Memorandum of routine maintenance activities on District lands. Resources Department. Understanding (MOU)with California Department of Fish and Game (DFG) PLANNING-3 of 8 ATTACHMENT 2 PLANNING 6/20/2012 10:23 AM I III Key Project Scope TM* Reasons for©elaysflfarimces Commefft Compteted PROGRAM:PUBLIC RECREATION ACCESS (Cont'd) Priority 1 Cont'd San Mateo Explore opportunities for streamlining permitting In Progress Met with Dave Holland, San Mateo County County Permit system through San Mateo County to help reduce Assitant County Administrator to discuss Streamlining project delays,excessive design requirements, permitting issues and potential solutions; and costs. forwarded permit streamlining ideas for County review and consideration. Priority 2 Mt. Umumhum Initiate planning for Phase I site improvements: In Progress Topographic survey underway for Grant application put on hold, with Implementation develop plans for trail connections to Barlow Road proposed staging area at Bald Mountain; consensus from potential grantor, until Phase I-Year 1 and Lexington Basin and ecological restoration. initial reconnaisance completed and Board has approved final project, and road contract awarded to design construction easements,Williamson Act contracts, etc., Seek grant funding for public access In Progress Plans for trail route to summit. are resolved. improvements. Alpine Pond Continue to seek grant funding for a phased Yes Long-Term implementation approach. Management Plan Mary Davey Develop project scope,schedule, and design for Yes Plans and permits will be finalized during Final plan prepared during first quarter of Memorial memorial. the second quarter of FY12-13. Overall FY12-13. Obtained Board approval of the Work with LFPAC to finalize design. Yes project on schedule memorial project as a Use and Prepare plans and secure permits,as necessary. In Progress Management Plan amendment in June 2012. Determined no permits needed. Priority 3 Pulgas Ridge Explore possibility of extending a trailhead through No Waiting to meet with San Carlos staff to Trail Connection SFPUC lands;work with City and neighbors to see if project is still a priority and if they address concerns regarding trail access and use; will have staff assigned to address return to Use and Management Committee with neighborhood issues recommendations; continue to coordinate with City as needed. PLANNING-4 of 8 II ATTACHMENT 2 PLANNING 6/20/2012 10:23 AM Key Project Scope CcrrtTask ,� Reasons for Delays/Variances Comments PROGRAM: PUBLIC SAFETY,LAW ENFORCEMENT,AND FARE PROTECTION Priority 1 Fremont Older Negotiate canopy and other site safety In Progress Will be conducting additonal data Staging Area improvements with the Country Club. collection(mapping of golf ball landings) Public Safety Seek Board approval of the site improvements; No to confirm canopy net design. Improvements complete design plans and secure permits; prepare bid package, solicit bids, and administer contract. Project scope contingent on negotiations with Country Club. Schilling Lake Remove select trees per Board-approved Lake Yes Management Management Plan from Schilling Lake Dam to Plan- protect dam integrity. Implementation Priority 2 Peter's Creek Assess trail bridge condition; if deemed necessary, Yes Project may be deferred; it was identified Trail Bridge begin design for new trail bridge. as one of the projects to defer to create Repair additional capacity of Vision Plan and other higher priority projects. Priority 3-None PROGRAM:ENVIRONMENTAL RESTORATION AND RE MEDIATION Priority 1 Guadalupe River Implement first year of the coordinated monitoring Yes This is a multi-year project. Project is now Mercury Total effort to assess TMDL implementation success. resides in the Natural Resources Maximum Daily Continue investigations of potential mercury Department. Load(TMDL) mitigation sites on District lands Hicks Flat Complete mercury remediation design(for removal In Progress Remediation plans and CEQA review Project now resides in the Natural Mercury and stabilization of eroding mining waste rock have been completed. Permit applications Resources Department. Remediation along streambank)at Sierra Azul. are proceeding. Project on track for completion next summer. PLANNING-5 of 8 ATTACHMENT 2 PLANNING 6/20/2012 10:23 AM Key Project Scope Task Reasons for DelaysNarlances Comments Completed? PROGRAM: ENVIRONMENTAL RESTORATION AND REMEDIATION(Conrd) Priority 1 Cont'd Mindego Ranch Negotiate final agreement to close project with In Progress Awaiting response from Seller on Project is now resides in the Natural Remediation affected parties and obtain "no further action"letter amendment to Landfill Removal Resources Department. from Water Board. Agreement to proceed with project. Mt. Umunhum Complete permitting/bidding process. No Demolition Contract Bid Documents are Release of bid package expected in late Remediation and Award contract to demolish first phase of buildings No approximately 80%complete. With the June;Award of contract expected in early Restoration and structures, consistent with aBoard-approved recent Board certification of the EIR, bid September. Restoration and Public Access Plan. award process can proceed. Alma College Contain fuel leak and conduct remediation Yes Phase I investigation identified potential Remediation activities to remove source of contaminants additional underground fuel storage tanks. (underground storage tank/piping)and Any future work would be completed by contaminated soil. the Natural Resources Department. Conduct Phase I investigations of Alma College Yes site to identify any other potential contaminant sources. Potential Pending the purchase of new property(Hendrys In Progress Development of the Land Restoration Plan Hendrys Creek is owned by POST and Purchase Land Creek),work with Santa Clara Valley Water delayed due to delay in the transfer of managed by the District under a lease and Restoration District to develop,fund, and implement a Land property. management agreement. Opportunity (Hendrys Creek) Restoration Plan; Plan would be due at time of exists to work with a partner agency to District purchase. fund District purchase, pending completion of the Plan Priority 2 Big Dipper Road Seek bids, award contract, and complete Yes Grant reimbursement payment received. Restoration restoration project to remove perched fill and road/stream crossings along one mile of badly- eroding former ranch road and upgrade 1/2 mile of Old Page Mill Road. Resource Obtain final Board approval for the entire set of Yes Management Resource Management Policies Policies PLANNING-6 of 8 ATTACHMENT 2 PLANNING 6/20/2012 10:23 AM Key Project Scope Task Reasons for Delays/Variances Comments Completed PROGRAM:ENVIRONMENTAL RESTORATION AND REMEDIATION(Cont'd) Priori 2 Cont'd El Corte de Secure permits for Methuselah bridge and In Progress Grading permit for Methuselah is in review Project is now resides in the Natural Madera Creek Manzanita Trail improvements and complete first with the County; building permit scheduled Resources Department. Watershed phase of road fill removal/trail restoration to close for submittal during FY12-13. Manzanita Protection abandoned alignments. Trail improvements have been completed. Program Priority 3-None PROGRAM: BIOTIC RESOURCE STEWARDSHIP Priority 1 -None Priority 2 Ponds DR07 and Complete pond design and submit for permits. Yes Project was unsuccessful in receiving Project is moving to construction using DR08 Repair Secure grant funding for repair work. No funds from the North American Wetland District funds. Project now resides in the Conservation Act grant. Natural Resources Department. Priority 3-None PROGRAM:CULTURAL RESOURCE STEWARDSHIP Priority 1 -None Priority 2 Alma College Prepare a draft Request for Proposals(RFP)to No Project deffered due to other higher Site Use determine partnership interest in priority projects. Partnership rehabilitating/stabilizing key structures. Archaeological Competitively select consultant to complete Yes Surveys archaeological surveys to inform development of (Mindego Ranch future plans/construction projects. and Skyline Ridge) Priority 3-None PLANNING-7 of 8 ATTACHMENT 2 PLANNING 6/20/2012 10:23 AM Key Project Scope Task Reasons for Delays/Variances Comments Completed? PROGRAM:STAFF FACILITY INFRASTRUCTURE Priority 1 Folger Ranch Complete bidding process to award construction Yes March rain storms delayed start of work Mid-year budget adjustment will be House Remodel contract. until April 2012. required to carry unspent funds from last Complete residence remodel and new water In Progress fiscal year to present fiscal year. Project system installation expected to be complete by late June. Priority 2 South Area Field Secure the one building with historic merit; No Insufficient water was determined to exist Project deferred, pending consideration of Office Site continue site planning and design through onsite to adequately support a new field other potential field office sites. In the Preparation and schematic design phase for new field office facility. office facility. mean time, the South Area Outpost will Design continue to serve as the District's southernmost staff facility. Skyline Field Re-visit cost, program, and scope of project given In Progress Cost, program,and scope were re- Office County required site improvements. evaluated. Overview analysis of other Improvements facilities was completed. Cost implications of facility projects to CIP guideline were evaluated with Controller. Additional work on project deferred due to other higher priority projects. Priority 3-None PLANNING-8 of 8 ATTACHMENT OPERATIONS 6/20/2012 10:23 AM YEAR-END REVIEW OF FY2011-12 OPERATIONS ACTION PLAN KEY PROJECTS Key Project Task Scope Completed? Reasons for Delays/Variances Comments PROGRAM: PUBLIC SAFETY,LAW ENFORCEMENT,AND FIRE PROTECTION Priority 1 Radio Continue with the work already completed on this In progress Equipment has been purchased and Santa Project was carried over to FY 2012-13 Action Improvement project.Goals for this fiscal year are: Clara County Communications has installed Plan. Project the radio and simulcast equipment at all of the -Install,maintain,and utilize the new simulcast system five repeater sites. Other agencies have been notified of the -Deployment of the new 2nd radio frequency. changes in the District's radio system,and SCC Communications is negotiating a new arrangements are being made for final project (Note:this project is outside of the 10.5%CaoEx agreement with the company which does implementation in late-summer 2012. Guideline) antenna installation on the towers at the five repeater sites,which has delayed final implementation. Priority 2 Permits Database Create a linked system to improve communications In progress Database has been created,and permits from Project was carried over to FY 2012-13 Action between the offices and improve the ability to:issue January 1,2012 have been entered. Reports Plan. permits in a timely manner,gather data,and generate are being developed for the system, but the accurate and specific reports. Also,create a manual project has been delayed as staff has focused for users and administrators of the system. on IAFS implementation. Update the Create a review team to go through the sections in the In progress Project timeline was extended to ensure that Final changes are being made,and publishing Ranger manual,and work with field staff to edit,add,and staff had adequate time for review of the of updated sections is anticipated in June, Operations delete sections as necessary. sections. 2012. Manual(ROM) Development of Work with outside legal counsel to update the District's In progress Input has been gathered on Ordinances which Project is schedule for completion in Q3 Madonna Creek Land Use Ordinances. Last update was in 2004 and a need to be updated. Project was moved to FY2012-13. Agricultural variety of requested changes have been identified and the new Natural Resources Department Production Plan need to be addressed. budget for FY 2012-13. This project will also include a review of the District's Bail Schedule. Costs include publication and printing costs for new Ordinances. Ordinances to be taken to Use and Managemen Committee for review. OPERATIONS-1 of 5 ATTACHMENT OPERATIONS 6/20/2012 10:23 AM YEAR-END REVIEW OF FY2011-12 OPERATIONS ACTION PLAN KEY PROJECTS Key Project Scope Task Completed? Reasons for Delays/Variances Comments PROGRAM: PUBLIC SAFETY,LAW ENFORCEMENT,AND FIRE PROTECTION (Cont'd) Priority 3 Radar Database Utilize the Incident Database model and components to No Decision was made to focus on improvements Project is schedule for completion in Q3 Improvements start process of improving the existing Radar Database in the Incidents database,since better FY2012-13. to allow for access by field staff,and to have data entry reporting from that system was a more done at the field offices. Limited funds budgeted for immediate need. this year. Project is expected to be completed in 2012- 13. PROGRAM: PUBLIC RECREATIONAL ACCESS Priority 1 -None Priority 2 Rancho San Repair the trail within the trail easement corridor In Progress The delay was the result of a CEQA review Is currently under construction and should be Antonio Black identified in the former Hanson property exchange that required it to begin construction after completed by the Summer of 2012. Mountain Trail report. Project is continued from last fiscal year due to 4/15/2012. Connection difficulties in establishing trail route. Priority 3 Peters Creek Trail Lay out trail,complete CEQA evaluation,and In Progress Delays included reaching a clear agreement We anticipate meeting the schedule in the Reroute(Jikoji) construction. New trail would be about a quarter mile. with Jikoji. The Natural Resource Department 12-13 Action Plan Costs budgeted are for materials and supplies,which will be working on a biological study that will Q3 FY12-13 will be purchased this year. include recent sightings of the San Francisco Complete CEQA Garter Snake. Once those are completed a Additional CEQA and F&G compliance work will be CEQA will be conducted,followed by Q4 FYI 2-13 done in the 3rd and 4th Quarter. Construction construction if appropriate and approved. Complete Agreement anticipated in FY12-13. Q3 FY 13-14 Construct Trail OPERATIONS-2 of 5 ATTACHMENT 2 OPERATIONS 6/20/2012 10:23 AM YEAR-END REVIEW OF FY2011-12 OPERATIONS ACTION PLAN KEY PROJECTS Key Project Scope Task Reasons for Delays/Variances p Comments Completed? PROGRAM: STAFF FACILITY INFRASTRUCTURE Priority 1 South Area Complete the project started in FY10-11 to establish a Yes Outpost temporary outpost at the former Slaght Property; Development continue to assist Planning with the search for a permanent south area office location. Priority 2 La Honda Garage Complete the project started in FY10-11 to remove the Yes Roof second story of the structure and perform repairs to the Replacement roof to make the structure weather proof;San Mateo Project County permits required for project completion. Priority 3 Electric gate at Contract for the construction and installation of an Yes Windy Hill Portola electric gate at the Windy Hill Portola Road Parking lot. Road lot PROGRAM:VISITOR SERVICES Priority 1 -None Priority 2-None Priority 3 Work Order Research alternatives to combine the current two area In Progress Research was completed on the feasibility of Project was carried over to FY 2012-13 Action System systems used for tracking work orders,and develop a using a module in New World Systems(IAFS) Plan. Improvement proposal for a system that meets the needs of all field software to meet District needs. The module staff and administrative staff. If successful, did not prove to be the solution,and more implementation costs would be budgeted for in FY12- research is being done on alternatives. 13. No expenses, beyond staff time,are anticipated for FYI 1-12 PROGRAM:CULTURAL RESOURCE STEWARDSHIP Priority 1 -None Priority 2-None Priority 3-None OPERATIONS-3 of 5 ATTACHMENT OPERATIONS 6/20/2012 10:23 AM YEAR-END REVIEW OF FY2011-12 OPERATIONS ACTION PLAN KEY PROJECTS Key Project Scope Task Reasons for Delays/Variances Comments Completed? PROGRAM: ENVIRONMENTAL RESTORATION AND REMEDIATION Priority 1 Control of Slender Control of slender false brome on District preserves No Finalization of slender false brome CEQA False Brome and financial reimbursment to neighbors for treatment delayed until environmental reviews on other on adjacent private property;treat slender false brome projects completed. along creek corridors. Integrated Pest Hire consultant to develop IPM program,conduct No For legal reasons,developed interim CEQA Management environmental review,and coordinate public input. review on smaller number of projects instead. Program Grassland Burns Develop a process to bring on a consultant to continue No Vegetation and wildlife monitoring continue. vegetation and wildlife monitoring at previously burned Burn environmental review delayed to and control sites on Russian Ridge. complete other environmental reviews. Priority 2-None Priority 3-None Bluebrush Remove dumped materials from drainage.This project Yes Canyon Dump will also require CEQA review. Site Clean Up PROGRAM:BIOTIC RESOURCE STEWARDSHIP Priority 1 Sudden Oak Fund and assist Sudden Oak Death research,and In Progress Multi-year project,which is on schedule. Death Monitoring monitor infested areas. &Research Priority 2 Priority 3 OPERATIONS-4 of 5 ATTACHMENT OPERATIONS 6/20/2012 10:23 AM YEAR-END REVIEW OF FY2011-12 OPERATIONS ACTION PLAN KEY PROJECTS Key Project Scope Task Reasons for DelayWariances Comments Completed? PROGRAM:AGRICULTURAL RESOURCE STEWARDSHIP Priority 1 -None Priority 2 Weed Control on Continue vegetation management on Mindego. In Progress Multi-year project,which is on schedule. Mindego property Priority 3 Development of Develop an Agricultural Production Plan for the In Progress Project still under design. Madonna Creek Madonna Creek property. Agricultural Production Plan OPERATIONS-5 of 5 Attachment 2 PUBLIC AFFAIRS 6/20/2012 10:24 AM YEAR-END REVIEW OF FY2011-12 PUBLIC AFFAIRS ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Scope Task Reasons for Delays/Variances Comments Completed? PROGRAM: PUBLIC INFORMATION,MEDIA AND OUTREACH Priority 1 Health Incentive Continue program research to determine how best Yes Financial and Staffing resource capacity Instead of setting up an expensive Program to reach out to the community through health and program,which currently exceeds our wellness by providing open space and trails as a capabilities,the District has joined a resource for bettering one's health. Engage coalition of public and private constituents in diverse communities. organizations which is trying to establish a pilot program in San Francisco which could, if successful, be introduced in San Mateo and Santa Clara Counties. In addition we are working with community groups to realize smaller scale change. mDistrict Coffee Determine first pass of book content; deliver final In Progress On schedule for publication in FY2012-13. Determined book content;delivered final Table Book manuscript to publisher; review and finalize copy manuscript to publisher; reviewed and edits; review design samples. finalized copy edits; reviewed design samples. Media Research and purchase press release and media Yes Management list management software. Diversity Phase 1: Identify community organizations for Yes Outreached to 51 community Outreach outreach. organizations and received positive Phase 2: Develop outreach strategy in responses from 10 groups representing coordination with strategic plan. various constituencies within the Bay Area, including African-Americans, Latinos,Asians,Arabs, Native Americans and Asian Indians. We are using their feedback to begin tailoring communications to different groups. PUBLIC AFFAIRS-1 of 5 Attachment 2 PUBLIC AFFAIRS 6/20/201210:24 AM YEAR-END REVIEW OF FY2011-12 PUBLIC AFFAIRS ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Scope Task Reasons for DelaysiVarlances Comments Completed? PROGRAM: PUBLIC INFORMATION,MEDIA AND OUTREACH (Cont'd) Priority 1 (Cont'd) Mobile Survey current relevant apps. Consider mobile In Progress Determined that cost of mobile app/site Decided to foray into mobile applications Application format for openspace.org. Determine scope, development is still not affordable given by distributing our multimedia nature tours schedule, and budget for selected approach. current web budget and other project via the EveryTrail app(and therefore priorities. Some consultants have piggyback on technology already suggested revamping existing site before developed by others).With the rapidly developing mobile site. growing popularity of tablets and smartphones,we intend to revisit mobile site development next fiscal year. Visitor Estimate Continue to gather estimates of the number of Yes Survey individuals who have visited District open space preserves by surveying each preserve during all four seasons. Priority-2-None Priority 3-None PROGRAM: LEGISLATIVE Priority 1 Mt. Umunhum Work with the District's Washington lobbyist to Yes Worked with delegation to set up Remediation ensure that federal funding for the cleanup competitive$15 million grant account and Site continues. under Office of Economic Adjustment to Planning accelerate reuse of former Defense facilities. Project ran into difficulties in the Senate. PUBLIC AFFAIRS-2 of 5 Attachment 2 PUBLIC AFFAIRS 6/20/2012 10:24 AM YEAR-END REVIEW OF FY2011-12 PUBLIC AFFAIRS ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Scope Task Reasons for Delays/Variances Comments Completed? PROGRAM: LEGISLATIVE (Cont'd) Priority 1 (Cont'd) State Legislation Work with the District's legislative advocate and Yes Passed AB 612, the 30-year notes bill, with legislators and their staff to sponsor and monitored legislation and weighed in on support the Board-approved 2011-2012 Legislative individual bills. Participated in the Program. Update Legislative Program to respond California Special Districts Association's to changing political landscape. Seek coordination Legislative Committee. and support from other special districts. Federal Work with the District's legislative advocate and Yes Monitored legislation. Legislation with legislators and their staff to sponsor and support the Board-approved 2011-2012 Legislative Program. Update Legislative Program to respond to changing political landscape. Seek coordination and support from other special districts. Priority 2-None Priority 3-None PUBLIC AFFAIRS-3 of 5 Attachment 2 PUBLIC AFFAIRS 6/20/2012 10:24 AM YEAR-END REVIEW OF FY2011-12 PUBLIC AFFAIRS ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Scope Com� Reasons for Delays/Variancee Comments PROGRAM:COMMUNITY INVOLVEMENT AND EDUCATION Priority 1 Geocaching Host event to launch program; print and distribute Yes Program related materials; promote event in community and in various media outlets; offer staff, board, and volunteer educational training. District-Wide Identify interpretive priorities based on criteria Yes Developed multi-media interpretive nature Interpretive outlined in District-wide Interpretive Plan and tours: 1.) Family-Chemed Alpine Pond Plan: select highest priority project or site-specific plan Tour; and 2.)General audience Skyline Implementation- development for 2011-12; project may be multi- Ridge Habitats Tour. Launched spring Continued year. 2012. Phase II Collaborative Research and identify new partnership In progress Wingding Family Fest(spring bird themed Researched and selected partners, Family opportunities in regional communities-e.g. event)at Skyline Ridge Preserve in scoped program, recruited staff and Programming recreation departments, civic groups, after-school cooperation with Santa Clara Valley volunteers, set up program schedule and with Diverse programs, non-profits/NGOs; establish Audubon Society for March 17 was rained event,the Wingding Family Fest. Science Audience partnership and set-up program or activity; outand rescheduled for May 20. based activity stations, bird themed Partners implement participation process and solicit geocache hike, bird walks. Spanish families; involve District docents and/or partner translators for hikes/walks volunteers. PUBLIC AFFAIRS-4 of 5 Attachment 2 PUBLIC AFFAIRS 6/20/2012 10:24 AM YEAR-END REVIEW OF FY2011-12 PUBLIC AFFAIRS ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Task Scope Reasons for DelaysNariances Comments Completed? PROGRAM: COMMUNITY INVOLVEMENT AND EDUCATION (Cont'd) Priority 2 Memorial Plan Present ideas and recommendations for locations In progress Proposal drafted;to be presented to Development for and structures to LFPAC.Work with LFPAC to LFPAC once mock-up of sign has been Volunteers& determine District guidelines. completed- Volunteer Programs Manager Docents currently working with Planning on mock- up that is constistent with other District signing. Priority 3-None PUBLIC AFFAIRS-5 of 5 ATTACHMENT 2 ADMINISTRATION 6/20/2012 10:24 AM YEAR-END REVIEW OF FY2011-12 ADMINISTRATION ACTION PLAN KEY PROJECTS Key Project Task Scope .Reasons for DelaysNarlances Comments Completed? PROGRAM: STRATEGIC PLANNING Priority 1 Strategic Plan ISee District-wide Key Projects Priority 2-None Priority 3-None PROGRAM: INFORMATION TECHNOLOGY Priority 1 District Internet Research and negotiate telecommunication Yes Services I services for the District. Priority 2-None Priority 3-None PROGRAM: HUMAN RESOURCES Priority 1 Negotiate and Finalize and implement negotiated items. In Progress Target completion date is June 30, 2012 Renew Memorandum of Agreement (MOA) Classification Complete update to the District's current job Yes The Study has been completed and the and classifications and compensation plan to reflect Classification recommendation were Compensation correct job duties and responsibilities; maintain implemented in FY2011-12. The Study compliance with FLSA; and set appropriate compensation recommendations are being salaries for each classification. evaluated for implementation in FY2012- 13. Priority 2-None Priority 3-None ADMINISTRATION-1 of 4 i ATTACHMENT 2 ADMINISTRATION 6/20/2012 10:24 AM YEAR-END REVIEW OF FY2011-12 ADMINISTRATION ACTION PLAN KEY PROJECTS Key Project Scope Task Reasons for Dela Completed? ysNarlances Comments PROGRAM:DISTRICT CLERK SERVICES Priority 1 Ward Confirm new boundary changes with the counties. Yes Boundaries Re-districting Board Policies Establish a centralized storage location and purge Yes out-of-date board policies. Records Index and purge Board legislative files at Yes Management- Administrative Office(Board and Committee Phase II meetings); update the District's Records Retention Schedules. Board Standardize standing committee schedules; Yes Committee develop and implement a uniform process for all Process committee meetings. Priority 2-None Priority 3-None ADMINISTRATION-2 of 4 ATTACHMENT 2 ADMINISTRATION 6/20/2012 10:24 AM YEAR-END REVIEW OF FY2011-12 ADMINISTRATION ACTION PLAN KEY PROJECTS Key Project ScopeTask Reasons for Delays/Variances Comments Completed? PROGRAM: FINANCIAL MANAGEMENT Priority 1 2010-11 Year- Review and evaluate the District's financial Yes end Financial statements in compliance with regulations. Audit Integrated See District-wide Key Projects Accounting, Budget and Finance Software Develop CapEx 1. Develop list of projects in the pipeline In Progress A 3-Year Forecast was presented as part 5-Year Forecast 2. Develop a financial forecasting model for 5-year of the FY2012-13 budget development Model capital expenses to be used during annual budget process. The 5-Year Forecast will be development process. included in the FY2013-14 process. Priority 2-None Priority 3-None ADMINISTRATION-3 of 4 ATTACHMENT 2 ADMINISTRATION 6/20/2012 10:24 AM YEAR-END REVIEW OF FY2011-12 ADMINISTRATION ACTION PLAN KEY PROJECTS Key Project Task Scope Completed? Reasons for Delays/Variances Comments PROGRAM: LEGAL AND RISK MANAGEMENT Priority 1 Recruitment for Work with a consultant for the recruitment. Yes General Counsel Insurance Work with consultant to improve report generation Yes Tracking for ease of use by project managers. Database Priority 2-None Priority 3-None ADMINISTRATION-4 of 4 Midpeninsula Regional ' Open Space District R-12-57 Meeting 12-20 June 27, 2012 AGENDA ITEM 8 AGENDA ITEM Informational Presentation on New Land Purchases during Fiscal Year 2011-12 GENERAL MANAGER'S RECOMMENDATION Receive an informational presentation on New Land Purchases during Fiscal Year 2011-12. SUMMARY The Board will be shown a Power Point presentation by District staff reviewing new land purchased and protected during Fiscal Year(FY) 2011-12. DISCUSSION In FY2011-12, the District purchased and helped protect 1,531 acres of open space lands as additions to Miramontes Ridge, Purisima Creek Redwoods, Windy Hill, Russian Ridge, Saratoga Gap and Sierra Azul Open Space Preserves. The District purchased $9.1 million in open space land, received gifts of land of valued at $14.1 million and received grant purchase funds of $1,000,000 for a total value of open space land protected of$24.2 million. BOARD COMMITTEE REVIEW Committee review is not required for this agenda item. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This is not a project under the California Environmental Quality Act(CEQA). Attachments: 1. Land Purchase Summary R-12-57 Page 2 Responsible Department Manager: Michael Williams, Real Property Manager Prepared by: Michael Williams, Real Property Manager Contact person: Same as above Graphics prepared by: Casey Haitt, GIS Coordinator I i ATTACHMENT 1 a■,Ix ale" lD AWW tulle CUh 19tplliP.1 lirelit tit tither llieitsrke Fiscal Year: 2011-2012 Purisima Creek Baldwin San Mateo 6/28/2011 Fee 0.060 $2,600 $0 $0 $0 $2.600 $0 Accepted under General Manager Authority.Lot PuHsima Creek Bank 85,Block 61 in Redwood Park San Mateo 6/28/2011 Fee 0.055 $6,000 $0 $0 $0 $5,000 $0 Accepted under General Manager Authority.Lot 14 and 15,Blocc 22 in Redwood Park.067-163- Purisima Creek gates 071 is 112 interest with 067-153-072. San Mateo 6128/2011 Fee 0.060 $5,000 $0 $0 $0 $6,000 $0 Accepted under General Manager Authority,Lot Purisima Creek Ferguson 29,Block 35 in Redwood Park San Mateo 12/8/2011 Fee 0,060 $5,000 $0 $0 $0 $5,000 $0 Accepted under General Manager Authority.Lot Purisima Creek Hyde 40,Block 53 in Redwood Park. San Mateo 2/912012 Fee 0.080 $5,000 $0 $0 $0 $5,000 $0 Accepted under General Manager Authority.Lot Purisima Creek Hyde 59 Block 14,In Redwood Park. San Mateo 1218/2011 Fee 0.490 $5,000 $0 $0 $0 $5,000 $0 Accepted under General Manager Authority.Lot ,13,14,15,16,17;&18,Block 26,in Redwood Purisima Creek Lind Park. San Mateo 12/8/2011 Fee 0.140 $5,000 $0 $0 $5,000 $0 Accepted under General Manager Authority,Lot 1- Purisima Creek Pace 2,Black 61,in Redwood Park San Mateo 1218/2011 Fee 0.280 $10,000 $0 $0 $0 $10.000 $0 Accepted under General Manager Authority.Lot 9, 10,11,12,&13,Block 29,in Redwood Park. Purisima Creek Peninsula Volunteers,Inc San Mateo 1114/2011 Fee 4,350 $10,000 $10,000 $0 $0 $0 $0 Accepted under General Manager Authority. Purisima Creek Woehl/Thornton San Mateo 12/8/2011 Fee 0.390 $15,000 $0 $0 $0 $15,000 $0 Accepted under General Manager Authority,Lot 41,Block 38 and Lots 1&68,Block$0,in Windy Hill Woods ill,Frederick and Woods Marital Redwood Park, San Mateo 11/1TOP1 Fee 78.710 $10,875,000 $0 $0 $0 $10,875,000 $0 Also known as The Hawthoms.POST holds conservation easement.Also received Russian Ridge POST(Silva) $2,018,445.30 for management of the property San Mateo 6/28/2011 Lease -97,500 $0 $0 $0 $0 $0 $0 License&Management Agreement cancelled when property purchased. See ID#1655ࡗ Friday,May 04,2012 Page 74 of 77 Y: ON" go AUM Van co Fib GMW OR "W Raw" Purisima Creek San Mateo County M San Mateo 10/26/2011 Fee 2.310 $0 $35,507 $0 $0 $o $0 Purchased 21 parcels totaling 2.31 acres. Tax Deed$31,803.28 plus 2011/12 Taxes$4,423.42. Russian Ridge POST(Silva) Total$35,506,70 San Mateo 6/28/2011 Fee 97.600 $3,090,000 $2,590,000 $0 $500,000 $0 $0 Initially had LMA with POST. See ID 1656&2146 Purisima Creek Gill San Mateo 8/11/2011 Fee 0.060 $0 $0 $0 $0 Gift,accepted under General Manager Authority. Sierra Azul Stanton Trust(Crites) lot 25,Block 46 in Redwood Park Santa Clara 812MOl I Fee 175.670 $1.432,000 $1,432,000 $0 $0 $0 $0 Sierra Azul U.S.Bureau of land Management Santa Clara 8/15/2011 Fee 9.210 $41,000 $41,000 $0 $0 $0 $0 Purisima Creek Krueger San Mateo 8/1 112011 Fee 0.110 $5,000 $0 $0 $0 $5,000 $0 Gift,accepted under General Manager Authority, Sierra Azul POST(Hendrys Creek)I Lots 16 and 17,Block 48 In Redwood Park Santa Clara 9/19/2011 Lease 39.140 $0 $0 $0 $0 $0 30 POST took title to this property on 9/19/2011 from Cariili.District has a one year L&MA. Also see ID Sierra Azul POST(Hendrys Creek)II 1793 for second dosing. Santa Clara 1/31/2012 Lease 78.010 $0 $0 $0 $0 $0 $0 POST took tide to this property on 1/31/2012 from Cahill,District has a one year L&MA. Also see ID Saratoga Gap City of Saratoga 2153 for first dosing. Santa Clara 10/31/2011 OSE 66.000 $0 $250,000 $0 $0 $0 $0 Near Hakone Gardens.Fee title held by City of Public Saratoga.Parallel easement held by Santa Clara County. 503.48-014=28A Acres Purisima Creek POST(October Farm) 517-32-001=37.5 Acres San Mateo 111912011 Lease -270.000 $0 $0 $0 $0 $0 $0 See ID 2133 for LMA. Purisima Creek POST(October Farm) See ID 2173 for purchase San Mateo 11/9/2011 Lease 270,000 $0 $0 $0 $0 $0 $0 Former Owner.Bonn ieReplay, See ID#2172 for LMA termination Sierra Azul Balaban See ID#2173 for purchase Santa Clara 1 212 61201 1 Fee 83,400 $800,000 $800,000 $0 $0 $0 $0 District received Right of First Offer for APN 562- 22-039,GIS 1777 Friday,May 04,2012 Page 75 of 77 DWIT 004 Ili Ap7 m No Cm Fit mW "d 1111W lowu Sierra Azul POST(Barret Creek Uplands) Santa Clara 1212212011 Fee 158.510 $250,000 $250,000 $0 $0 $0 $0 See ID 1827 for LMA&ID 2166 for termination Miramontes Ridge POST(Madonna Creek Ranch) San Mateo 3/16120/2 Fee 564,000 $3,600,000 $100,000 $o $500,000 $3,000,000 $0 563.85 ac per assessor Ded Restruction covering 369 acre Uplands portion of the property,expires in 20 years Purisima Creek POST(October Farm) (3116/2032) San Mateo 3/30/2012 Fee 270,000 $3,564,000 $3,564,000 $0 $0 $0 $0 See ID#2133 for UM See ID#2172 for LMA termination Totals for 2011-2012 1,531 $23,724,600 $9,072,507 $0 $1,000,000 $13,937,600 $0 Friday,May D4,2012 Page 76 of 77 ' IMidpeninsula Regional Open Space District R-12-61 Meeting 12-20 June 27, 2012 AGENDA ITEM 9 j AGENDA ITEM Reclassification of Media Communications Specialist Job Classification in District's � Classification and Compensation Plan GENERAL MANAGER'S RECOMMENDATION Approve the reclassification of the Media Communications Specialist job classification in the Public Affairs Department and the corresponding update to the District's Classification and Compensation Plan. SUMMARY As a result of an evaluation of the Public Affairs Department's staffing and organizational structure, it is recommended that the Media Communications Specialist position be reclassified to a Media Communications Supervisor. This would result in a salary range increase of 22.5% and requires Board approval to amend the District's Fiscal Year(FY)2012-13 Classification and Compensation Plan. i DISCUSSION As part of the Classification and Compensation Study conducted by Koff and Associates and approved by the Board on December 14, 2011 (see Report R-11-115), the Communications Specialist position was re-titled to Media Communications Specialist in January 2012 and its salary range was increased by 10.6% effective April 2, 2012, to be consistent with positions in comparator agencies (see Report R-12-45). In February 2012, the incumbent in the Media Communications Specialist position resigned. The position was filled briefly by another staff member in an acting capacity but, due to the staffing needs of the Operations Department, the employee had to return to her regular job. The next two attempts to fill the position temporarily were unsuccessful and recruitment for a permanent full-time position began in April. j Currently, the Public Affairs Manager(PA Manager) has seven direct reports which will increase to eight when the Outreach Coordinator position for the Strategic Plan is filled. Given the PA Manager's critical lead role on the funding measure, management re-evaluated the Public Affairs organizational structure in order to find ways to provide more capacity to the PA Manager. R-12-61 Page 2 i Management recommends reclassifying the Media Communications Specialist to a Media Communications Supervisor who would supervise the Public Affairs Specialist, the Public Affairs Administrative Assistant, and the Outreach Coordinator. This would reduce the PA Manager's direct reports to five enabling him to focus more time on Strategic Plan implementation. Other duties of the Media Communications Supervisor would include: • Media Relations—Promote media coverage, respond to media inquiries, cultivate and maintain relationships with reporters, write and distribute media materials, and create advertisements; • Outreach for District Projects—Examples include outreach to specific stakeholders and the public for master plans, property purchases, and resource management; • Public Education and Outreach—Provide information and materials to increase the public's awareness and understanding of the District and its mission; • Develop Partnerships—Work with sister organizations like POST and the Open Space Authority and with local community groups to involve them in protecting open space and educating the public about the benefits of land preservation. The revised position duties were sent to Koff and Associates who updated the position description and conducted a comparison with similar positions in benchmark agencies. The addition of the supervisory duties places the Media Communications position in salary range 42 which is 22.5% higher than the current range (range 33). i BOARD COMMITTEE REVIEW This agenda item did not receive Committee review. FISCAL IMPACT The annual cost of the Media Communications Specialist position at top step is $118,000 (salary and benefits) and the Media Communications Supervisor at top step is $147,000. The additional $29,000 for the Supervisor will be covered through vacancy savings. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXTSTEP If approved, the Media Communications Supervisor recruitment process will commence in July. Attachment 1. Amended FY2012-13 District Classification and Compensation Plan 2. Public Affairs Department Organizational Chart f R-12-61 Page 3 Responsible Department Manager: Rudy Jurgensen, Public Affairs Manager Prepared by: Rudy Jurgensen, Public Affairs Manager i Kate Drayson, Administrative Services Manager Annetta Spiegel, Human Resources Supervisor Contact person: Rudy Jurgensen, Public Affairs Manager I II ATTACHMENT 1: Midpeninsula Regional Open Space District Revised Classification and Compensation Plan Fiscal Year 2012/2013 - Effective 6/27/2012 last revised 4/01/12, 1/25/12 Step Range Hourly Range $ Monthly Range $ Annual Range $ Time Base Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Seasonal Open Space Technician Ran e 6 16.829 21.017 2,917 3,643 35,004 43,716 Part-time Farm Maintenance Worker 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Open Space Technician* 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Lead Open Space Technician* 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Full-time Ran er 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Full-time E ui ment Mechanic/Operator 286.501 311.50 28.065 36.013 4,865 6,242 58,375 74,907 Full-time Administrative Assistant Range 20 23.683 29.573 4,105 5,126 49,260 61,512 Full-time Accounting Technician Range 22 24.865 31.050 4,310 5,382 51,720 64,584 Full-time Human Resources Technician Range 22 24.865 31.050 4,310 5,382 51,720 64,584 Full-time GIS Technician Range 23 25.488 31.829 4,418 5,517 53,016 66,204 Full-time Senior Administrative Assistant Range 24 26.106 32.602 4,525 5,651 54,300 67,812 Full-time Public Affairs Programs Coordinator Range 25 26.758 33.421 4,638 5,793 55,656 69,516 Full-time Information Technology Technician Range 25 26.758 33.421 4,638 5,793 55,656 69,516 P, t« Executive Assistant Range 27 28.096 35.088 4,870 6,082 58,440 72,984 Full-time Resource Management Specialist I Range 29 29.504 36.848 5,114 6,387 61,368 76,644 Full-time Planner I Range 29 29.504 36.848 5,114 6,387 61,368 76,644 Full-time Docent Pro ram Manager Range 30 30.225 37.742 5,2391 6,542 62,868 78,504 Full-time Volunteer Program Manager Range 30 30.225 37.742 5,239 6,542 62,868 78,504 Full-time Planner II Range 31 30.981 38.688 5,370 6,706 64,440 80,472 Full-time Management Analyst I Range 31 30.981 38.688 5,370 6,706 64,440 80,472 Full-time Accountant Range 31 30.981 38.688 5,370 6,706 64,440 80,472 Full-time Resource Management Specialist II Range 33 32.527 40.621 5,638 7,041 67,656 84,492 Full-time 32.527 49�4- 5 638 7-,041- 67,656 84,492 Ft 4kime Public Affairs Specialist Range 33 32.527 40.621 5,638 7,041 67,656 84,492 Full-time Traininq and Safety Specialist Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Real Property Specialist Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Management Analyst II Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Supervising Ranger Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Maintenance, Construction & Resource Supervisor Range 35 34.154 42.652 5,920 7,393 71,040 88,716 Full-time Website Administrator Range 36 34.985 43.696 6,064 7,574 72,768 90,888 Full-time Information Technology Administrator Range 36 34.985 43.696 6,064 7,574 72,768 90,888 Full-time Planner III Range 39 37.656 47.025 6,527 8,151 78,324 97,812 Full-time GmSAstrator Range 40 38.573 48.173 6,686 8,350 80,232 100,200 Full-time - - - - — - l ATTACHMENT 1: r. Ste Range_, � Hurl _.Range� Monthly Range $ ��.�Annuai���tan _rs$.E`? TimeuBase :� Idlas'slflcation,TItle Minimum 'Maximum Minimum Maximum Minimum Maximum Minimum Maximum Senior Management Analyst Range 41 39.537 49.379 6,853 8,559 82,236 102,708 Full-time District Clerk Range 41 39.537 49.379 6,853 8,559 82,236 102,708 Full-time Media Communications Supervisor Range 42 40.500 50.579 7,020 8,767 84,240 105,204 Full-time Senior Resource Management Specialist Range 42 40.500 50.579 7,020 8,767 84,24 105,204 Full-time Area Superintendent Range 43 41.515 51.842 7,196 8,986 86,352 107,832 Full-time Human Resources Supervisor Range 43 41.515 51.842 7,196 8,986 86,352 107,832 Full-time Senior Planner a ner Range 43 41.515 51.842 7,196 8,986 86,352 107,832 Full-time Assistant General Counsel I Range 46 44.654 55.765 7,740 9,666 92,880 115,992 Full-time Assistant General Counsel II Range 48 46.887 58.552 8,127 10,149 97,524 121 788 Full-time Adminis trative Services Manager e51 Ran _ 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Natural Resources Manager Actin Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Operations Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Planning Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Public Affairs Manager Range 51 50.458 63.017 8,746 10,923 104,952 131,076 Full-time Real Property Manager Range 51 50.458 - 63.017 8 746 10 92 1 3 04 952 131 076 Full-time t e Assistant General Manager Range 61 64.402 80.4291 11,1631 13,941 133,956 167,292 Full-time Notes: OST will receive an additional 1% stipend for Class A or B license; Lead OST 1%for Class A. The Classification and Compensation Plan does not include the Board Appointee Group. Compensation for this Group is set out below. Hourly Monthly Annual Effective Last Board Appointee Group Salary Salary Salary Date Revised General Manager $87.093 $15,096 $181,153 4/1/2010 7/8/2009 Controller- Part-time position $39.424 $6,833 $82,002 4/1/2010 7/8/2009 General Counsel 1 $83.204 $14,422 $173,064 4/1/2010 7/8/2009 1 ATTACHMENT 2 PUBLIC AFFAIRS DEPARTMENT Structure and Areas of Responsibility Public Affairs Manager • State and federal legislation • Vision plan • Mount Umunhum • Diversity outreach • Legislative,Funding&Public Affairs Committee Media Communications Specialist Website Docent Program Volunteer Program Public Affairs Program • Media relations Administrator Coordinator Coordinator Coordinator • Promote coverage Design,implement all •• g p Design,manage Design,manage 0 Facilitate various • Respond to inquiries Web site features docent programs volunteer programs processes within docent • Write&distribute materials • Keep site design and • Manage Daniels • Special projects: programs • Create ads content current Nature Center video for Web, • Lead or assist with a • Outreach for District projects(master plans,property purchases, • Special,Web-based • Interpretive Outreach volunteer memorial variety of department resource management) projects:videos,photo projects:Nature • Manage District projects • Increase public's awareness&understanding contest,Twitter, Notes;Seasons of Contact database • Outdoor activity posting • Develop partnerships Preserve Finder,online Open Space • Attend field office online donations • Special projects: full staff meetings • Coordinate specific Interpretive Systems • Volunteer components of Docent n n Plan;Nature Center Recognition Event programs:Spaces& v v Exhibit;Partnership project lead Species;recruitment; family programming Transportation Administrative Public Affairs Outreach • Committees/Working Assistance Program Assistant Specialist Coordinator Groups:Resource Community Outreach Management Small • Plan,coordinate all • Supports • Quarterly • Multilingual Grants;Cooley community-hosted newsletter Landing Resource Volunteer outreach events department Presentations to • Plan,coordinate community Group;Alpine Pond Program Lead • Develop,coordinate special events Project and implement • Maps groups and Outdoor Activities Enables volunteers to community outreach Signs organizations Editor work independently in projects:geocaching • Brochures • Bring information "Advanced Resource • Provide newsletter • Special projects back to the Management Steward" writing support&special ro ram support • Coffee table District program g events suManage Website in book • Follow up with • • Healthy Trails constituents Website Administrator's regarding projects absence we might realize together Midpeninsula Regional • ' Open Space District R-12-63 Meeting 12-21 June 27, 2012 AGENDA ITEM 10A AGENDAITEM Informational Report on the Vision Plan Project p J GENERAL MANAGER'S RECOMMENDATION Accept an informational report on the Vision Plan Project(Project), including an explanation of the consultant role of Project Coordinator. SUMMARY Midpeninsula Regional Open Space District (District), like many other agencies, is experiencing staffing and funding constraints that limit its ability to further its mission. With this in mind, and recognizing the ongoing need for open space preservation, importance of protecting habitat and watershed integrity, and growing demand for recreational access,the District desires to develop a Vision Plan that is consistent with the District's mission, utilizes scientific data and technical analysis, and reflects the priorities and values of the public. This Vision Plan will serve as a tool to (1) guide future acquisition and land management decisions to achieve the greatest benefit given limited resources, (2) leverage support for new funding sources, including a possible future funding measure, and (3) engage the public in the District's work to a greater extent. DISCUSSION On April 25, 2012, as part of a Board Study Session to review background material on the Strategic Plan and Vision Plan in preparation for a subsequent Board retreat, District staff presented the outline for the Vision Planning Process and the"State of Readiness"needed to pursue this effort. Since this meeting, staff has further refined the vision planning process and the roles of the consultant team that will be supporting the District on this important project. To ensure the greatest success for the Vision Plan Project, while recognizing the limitations on staff capacity and the need to continue ongoing and competing, high priority, and time consuming projects, staff will seek Board approval to first hire an-outside consultants to act as Project Coordinators(PCs). Originally, one PC was envisioned for the Project who would have a very broad range of expertise to handle both the technical and outreach elements of the Project. Given the results of the recent PC hiring process, two PCs are now recommended that draw on two difference disciplines, one to lead the technical team (Technical Coordinator), and the other to lead the outreach team (Outreach Coordinator). Each PC would work directly with the R-12-63 Page 2 District Project Management Team (PMT), which will be led by Planning Manager Ana Ruiz and comprised of Public Affairs Manager Rudy Jurgensen, Natural Resources Manager Kirk Lenington, and Senior Planner Sandy Sommer, to assist with much of the day-to-day project management, scheduling, and coordination. As soon as eacha PC is hired,the PMT would working closely with the PCs on their respective first set of tasks to: (1)refine the project scope of work, (2) define the team of technical experts needed to support the Project, and (3) discuss the needs and expectations of the Communications, Public Engagement, and Outreach Plan (CPEO)that will guide the outreach efforts. The PMT and PCs would then bring the refined scope of work, list of technical experts needed, and the CPEO the the full Board for review and acceptance. -YYiCEach PC would then follow District procedures and public contracting requirements to hire a team of technical experts to assist with various Project components, including GIS data analysis and public outreach. Although the District would contract directly with the individual technical experts,the-one PC would act as lead for the technical expert team on behalf of the District while the other PC would act as lead for the public participation and outreach team. Under the direction of the PMT, the-each PC will handle all communication, coordination, delegation of work assignments, and tracking of deliverables of their respective*ehniea4rconsultant teams. The District would also consult with the Outreach RCoordinator to determine how best to convene and involve a diverse stakeholder and community group to provide feedback throughout the vision planning process. Originally, District staff was exploring the possibility of a Community Advisory Committee. However, after more discussion, District staff now believe that a less formal, but equally effective and engaging community group would be a better match for the District and the Project. Staff would work with the Outreach PCoordinator to develop clear guidelines, expectations for involvement, ground rules, defined set of tasks, and a timeline for this community engagement group. Staff and the Outreach 1?Coordinator would also develop a list of recommended community group participants for the Board to consider and approve. Once the community group is formed, the Project is expected to proceed at a rapid pace, with an anticipated completion date of December 2013 (refer to Agenda Item 1 OB, Attachment 1 for details on estimated schedule). Throughout the planning process, the District would hold periodic meetings with the community group,pursue traditional and new public outreach and engagement tools to inform the larger public and solicit their feedback, and hold numerous Board meetings, workshops and public hearings at major milestones to obtain additional public feedback and Board direction on the Project (refer to Agenda Item IOB, Attachment 1 for details on the scope of work). Also, throughout the process, the PMT will be providing the Board with Project status updates at Board meetings. FISCAL IMPACT The Planning Department budget for FY2012-13 includes $300,000 to cover the cost for the Vision Plan Project. BOARD COMMITTEE REVIEW There is no Committee business to report. I R-12-63 Page 3 PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE Acceptance of an informational report does not constitute approval of a project under the California Environmental Quality Act (CEQA), and is therefore not subject to CEQA review. NEXT STEPS Please refer to Item 1 OB for a discussion on next steps. Responsible Department Manager: Ana M. Ruiz, AICP, Planning Manager Prepared by: Same as above Contact person: Same as above i i Midpeninsula Regional • ' i Open Space District P R-12-63 Meeting 12-21 June 27, 2012 AGENDA ITEM 10B AGENDA ITEM Authorization to Award a Contract with Land Censefv4ien Sep4ee Jodi McGraw Consulting for a Not-to-Exceed Amount of$n95 50$101,445 (Includes Contingency and Allowance) to Provide Project Management Services as Project Coordinator for the Vision Plan Project GENERAL MANAGER'S RECOMMENDATION Authorize a contract for a not-to-exceed amount of Qnca�O 101 445 with Land Gensenatie SSe esJodi McGraw Consultin which includes a 15%contingency of$12,100$12 240 and a � g Y separate, item-specific allowance for additional meetings of$6,800$7,600, to provide project management and coordination services to assist with the planning and development of a Vision Plan for the Midpeninsula Regional Open Space District (District). SUMMARY Project staff recommends contracting with Land Censa,.,,^fie See, ee Jodi McGraw Consulting to take the role of Project Coordinator for the Vision Plan Project for a not-to-exceed cost of $99,550$101,445. The District is embarking on an ambitious and exciting new project to establish, with partner and public feedback and support, a defined vision that identifies key priorities for land preservation,resource management,public recreation, and working lands. The Vision Plan would guide the District for the next 10 to 15 years to ensure that current and future staff and funding resources are being targeting to those projects and actions that are of highest value and provide the greatest public benefit. The project is on an aggressive timeline and is scheduled for completion in December, 2013. DISCUSSION Project Pre-planning As part of the pre-planning for the Vision Plan Project (Project), the District Project Management Team (PMT), led by Planning Manager Ana Ruiz and includes Public Affairs Manager Rudy Jurgensen,Natural Resources Manager Kirk Lenington, and Senior Planner Sandy Sommer, convened numerous times and conducted research on similar planning processes to develop a draft outline for the project that included: project expectations; goals; study area; participants; roles and responsibilities; general approach; scope of work; schedule; list of partners; project management structure; and available GIS datasets to support the data analysis. As part of these discussions,the PMT, in consultation with the General Manager, also identified the need for an outside Project Coordinator(PC) who would work directly with the PMT to help 5 R-12-63 Page 2 carry out much of the day-to-day project management, coordination, and scheduling. With the assistance of a PC, the PMT would subsequently hire a team of technical experts that would support various aspects of the project, including: data analysis, development of proposed selection criteria, project prioritization, and public outreach. Although the District has staff with expertise to complete much of this work, given many competing, high priority projects and needs, the Vision Plan Project will utilize the services of outside consultants to carry most of the workload. Nonetheless, all consultant work will be overseen and directed by the PMT and other expert District staff to ensure that processes and work products meet District needs. Request for Proposals To proceed with the next step for the Project,the PMT prepared a Request for Qualifications and Proposals (RFQP) in May and reviewed the material with the General Manager to ensure that the RFQP meets District needs. Staff then released the RFQP, seeking a consultant with expertise in project management and coordination, preferably on large, multi-disciplinary planning projects with a focus on open space and recreation, to take on the very important role of Project Coordinator(PC). The RFQP includes a draft scope of work that is divided into tasks, milestones, and includes major deliverables (refer to Attachment 1). This scope of work was provided to allow prospective proposers to gain a sense of the type of work that is expected for the Project. Notice of the RFQP was provided to five consulting firms with known qualifications and experience in these tyres of planning projects. The RFQP was also posted on the District's website. A mandatory pre-proposal meeting was held, which was attended by individuals representing the following three firms: 1Cationi Jodi McGraw Consulting Freedom, CA Land Conservation Services Martinez, CA SWCA Environmental Half Moon Bay, Ca On June 13, the District received two well-written proposals and held separate interviews with each firm on June 18 and 19. Both firms provided fair and reasonable fees (see table below). For this type of work, and given the aggressive schedule, the PMT estimated the proposed fees to be approximately$110,000. Team Base Proposal Fee Percent Difference from Estimate Land Conservation Services $80,650 27% Jodi McGraw Consulting $73,530—89,680 33 — 18% avera a$81 605 References were also contacted for both firms following the interviews to gain a better understanding of the strengths and weaknesses of each firm. As of Tuesday, June 26, 2012, Land Conservation Services withdrew their proposal from further consideration. Based on the results of the reference checking, interviews, and written proposals, Land Jodi McCraw Consulting provides the best technical skill set and a solid experience for the Project. Although Land Conservation Services_ranked just a fraction higher prior to the proposal withdrawal, Jodi McGraw Consulting also ranked very high alse-presented a solid understanding of the project goals, was responsive to the selection criteria contained in the RFQP and discussed in the pre-proposal meeting,provided a streamlined project approach, and offered new suggestions and ideas for improving the vision planning process. A R-12-63 Page 3 As this is a professional services contract, staff required fee proposals to be submitted in a separate, sealed envelope, and were considered only after staff had concurred on a consultant selection based on qualifications, thoroughness, and project approach. The proposed not-to- exceed contract of$101,445$99,338 includes a base fee of 81 605888;(69, a 15% contingency amount of 12 24 '"'0 '0 to address any unanticipated services arising during the planning process including additional document editing andProJe t managementsu pport, and a separate item-specific allowance of 7 60D$6,4 88 for the preparation, facilitation, and reporting of up to four additional team and/or public meeting contingency s. Neither the contin enc amount nor the allowance 1 if n when will be included initially as part of the contract agreement and will only be added and additional services are needed above and beyond what is included in the Fee Proposal. FISCAL IMPACT The Planning Department budget for FY2012-13 includes a total Project budget of$300,000, which is sufficient to cover all expenses associated with the proposed contract. BOARD COMMITTEE REVIEW No Committee business to report. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE Retention of consultant services to prepare planning documents does not constitute a project under the California Environmental Quality Act(CEQA). NEXT STEPS Upon Board authorization, staff will finalize the contract agreement and authorize consultant work to begin immediately. Please refer to the Attachment 1 to obtain detailed information on additional next steps and estimated delivery dates. Attachments 1. RFQP for a Project Coordinator to develop an Open Space Vision Plan Responsible Department Manager: Ana M. Ruiz, AICP, Planning Manager Prepared by: Same as above Contact person: Same as above Request for Qualifications and Proposals (RFQP) for a Project Coordinator to develop an Open Space Vision Plan • ' for Midpeninsula Regional Open Space District . k i PROPOSALS DUE 4:00 PM, June 13, 2012 Mission Statement: To acquire and preserve a regional greenbelt of open space land in perpetuity;protect and restore the natural environment;and provide opportunities for ecologically sensitive public enjoyment and RFQ/P Midpeninsula Regional Open Space District education. 1. PURPOSE OF RF P Q Midpeninsula Regional Open Space District (District) is seeking to hire a Project Coordinator to act as an extension of staff to create an Open Space Vision Plan (Vision Plan) that prioritizes lands within District boundaries for conservation, landscape restoration,agriculture, and public access. The Project Coordinator would have a number of roles including: g • Serving as day-to-day project manager • Spearheading the assembly of a professional team of technical consultants to perform the scope of work outlined in Item 5 below. • Advising the District regarding the overall approach and process most likely to meet the District's goals • Reporting to and interfacing with the Districts internal Project Management Team to coordinate consultant and staff activities. The Vision Planwill serve as a tool to guide decisions on land acquisition,recreational use, and land management so as to achieve the largest, most beneficial impact given funding and staffing constraints. The project area includes the entire District jurisdiction, including its Sphere of Influence,which stretches 550 square miles and includes 17 cities from Half Moon Bay to Los Gatos and from Sunnyvale to the San Mateo County coast. 2. DISTRICT BACKGROUND The District was first formed in 1972 in northwestern Santa Clara County by voter initiative to purchase, permanently protect, and restore lands forming a regional open space greenbelt, preserve unspoiled wilderness,wildlife habitat,watershed, viewshed,and fragile ecosystems, and provide opportunities for low-intensity recreation and environmental education. Since then, District boundaries have been expanded to include southern San Mateo County (southern boundary of Pacifica to the Santa Cruz county line) and a small northern portion of Santa Cruz County. The District is working to complete a continuous greenbelt of permanently preserved open space by linking its lands with other public parklands.The District also participates in cooperative efforts such as the Bay Trail, Ridge Trail,and Skyline-to-the-Sea Trail,which are regional trail systems in the Bay Area that include District lands. The District has permanently preserved over 60,000 acres of mountainous, foothill,and bayland open space, creating 26 open space preserves. District boundaries include the following cities and unincorporated areas: Atherton, Cupertino, East Palo Alto, El Granada, Half Moon Bay, Los Altos, Los Altos Hills, Los Gatos, Menlo Park, Montara, Monte Sereno, Moss Beach, Mountain View, Palo Alto, Pescadero, Portola Valley, Redwood City, San Carlos, San Gregorio, Saratoga, Stanford, Sunnyvale, and Woodside. The District is divided into seven geographic wards of approximately equal populations (approximately 100,000 residents in each ward), each represented for a Page 2of15 RFQ/P Midpeninsula Regional Open Space District four-year term by an elected member of the Board of Directors. District staff currently consists of approximately 105+ employees in six departments: Administration, Operations, Planning, Public Affairs, Natural Resources, and Real Property. Funding is primarily received via a small share of the annual total property tax revenues collected within District boundaries,not including the San Mateo County Coastside. This amounts to approximately 1.7�per$100 of assessed property value, which currently a32 million in tax revenue. Other revenue it Y provides Pp roximatel $ sources may include federal and state grants, interest and rental income, donations, and note issues. The District's 26 open ace reserves range from 55 to over 18,000 acres and 24 p p p g � are open to the public free of charge, 365 days a year from dawn until one half-hour after sunset.The diverse ecosystems at the preserves include redwood,oak, and fir forests, chaparral-covered hillsides, riparian corridors, grasslands,and wetlands alongSan Francisco Bay. Open space reserves are generally kept in a natural Y p p p g Y P condition to best protect the environment and wildlife habitat, and are developed with only the amenities needed to provide public access for low-intensity recreation. Improvements may include parking areas, restrooms, signed trails for hiking, bicycling,and equestrian use,and an occasional picnic table. The District offers 220 miles of trails, ranging from easy to challenging terrain. All trails are open to hiking and many are open to bicycles and horses. Leashed dogs are allowed on some preserves, including one off-leash area at Pulgas Ridge Open Space j Preserve. The District also provides a number of trails that are suitable for people with varyingdegrees of physical ability. These"easy access " trails are appropriate j for visitors with wheelchairs, strollers, children, or for anyone desiring a less- j strenuous open space experience. j 3. OPEN SPACE VISION PLAN A. Need and Expectations The District, like many other agencies, is experiencing limitations in staffing and funding to further its mission. With this in mind, and recognizing the ongoing need for open space preservation, importance of habitat and watershed integrity, and demand for public recreational access,the District desires to develop a Vision Plan that is consistent with the District's mission, utilizes scientific data and technical analysis, and reflects the priorities and values of the public. This Vision Plan will serve as a tool to (1) guide future acquisition and land management decisions so as to achieve the biggest benefit given limited resources, (2) leverage support for new funding sources, including a possible future funding measure, and (3) engage the public in the District's work to a greater degree. The Open Space Vision Plan will be designed not only as a tool and resource document for the District, but also as a tool for local conservation partners to inform conservation choices and help investments at a regional level. As such, this Plan will promote interagency coordination and leverage private and public funds to Page 3 of 15 RFQ/P Midpeninsula Regional Open Space District accelerate the pace of and maximize the impact on land conservation, resource stewardship, and recreational access. The Vision Plan will utilize the best available scientific data to analyze existing g conditions, including natural and cultural resources,wildlife corridors, trails and public access facilities, important vista points and viewsheds, agricultural uses and p p prime agricultural land, and demographics. Data on future climate change impacts and population growth will also be analyzed. This assemblage of information will help highlight opportunities,constraints,and trends to guide development of the III Vision Plan. The Plan should be designed as an adaptive document that will be updated over time as new information is collected and conditions or needs change.The Vision Plan will also serve as an update to the District's 1998 Regional Open Space Study and 1992 Master Plan. Finally,the Vision Plan will be used to support future funding opportunities by describing conservation, stewardship, and public access priorities that are consistent with the District's mission, meet long-term District needs and goals,and are considered of great value to our partners and local communities. The Vision Plan should cover the following key elements,all of which are of major interest to the District, and identify the goals, strategies,and actions to best achieve the desired impacts for each element: • Resource Stewardship • Biodiversity and Landscape Connectivity • Watershed integrity • Cultural resources • Recreation and Healthy Communities • Working Lands • Viewsheds Each Vision Plan element would build upon similar, prior work of other organizations - for example, the Biodiversity and Landscape Connectivity element would refine the analysis completed by the Upland Habitat Goals Project and Bay Area Critical Linkages Project as a starting place to identify the resource conservation priorities for the study area. Likewise,the Recreation and Healthy Communities element would incorporate regional trail planning efforts such as San Mateo and Santa Clara Counties Trail Plans, and the Trail Plans for the Bay Area Ridge Trail and Bay Trail, as a starting place to explore public access priorities. B. Project Study Area The Vision Plan project study area shall encompass the District's entire jurisdictional area plus our Sphere of Influence. Certain types of analysis, such as Page 4of15 RFQ/P Midpeninsula Regional Open Space District that needed for landscape connectivity, may look beyond the study area and into surrounding,adjacent lands as deemed appropriate (refer to Attachment D). C. Community Advisory Committee The District is considering forming a Community Advisory Committee (CAC) that would meet periodically throughout the vision planning process to provide early feedback on work progress, findings, and next steps. The CAC could also help provide a sense of how the larger public may respond to the project as new p g P Y p p l information is developed prior to its unveiling. If such a committee were formed, its meetings would be made public and follow noticing requirements per the Brown Act g p g q to provide District Board members and the public the option to attend. Board members who attend the CAC meetings would be able to receive early input about the vision planning process prior to hosting public Board workshops and hearings. To achieve meaningful and relevant input,the CAC would first be informed about the District, its mission,history,and policies, and then a set of guiding principles and team agreements would be established. Field trips would be scheduled as needed to bring participants out on the preserves. D. Public and Partner Involvement The District wants to have meaningful public involvement in the creation of the Vision Plan and recognizes that active participation by our stakeholders will inspire support and excitement for the Vision Plan, for potential future funding requests, and ultimately for the District's future. For this reason,the District seeks a robust, creative process for public outreach, communication, and engagement. The Project should maintain a high level of transparency, cultivate relationships with the surrounding communities and increase support for the Vision Plan and Funding Measure by incorporating public involvement early in the planning process and continuing with public outreach throughout the life of the project.The goals is to incorporate collaborative public involvement that goes beyond the basic requirements of public participation by creating opportunities for the public and District staff to exchange information and influence one another's thinking. E. District Board Involvement The ace Open S Vision Plan is a to priority for the District's Board of Directors, all P p p p tY of whom have expressed a keen desire to stay fully informed and engaged throughout Plan development. Involving the Board at key decision-making points and frequently informing them of the work progress are essential to project success. As mentioned above,the Board would be invited to attend any and all CAC meetings, which would be noticed per the Brown Act,to listen in on the discussions and to provide any individual feedback, as an additional way to participate in discussions and stay abreast of the project. F. Executive Committee The District will be forming, separately,an Executive Committee that will be led by the District General Manager. This Executive Committee would include Department Managers and key Advisers who,together with the General Manager,will monitor the work progress of the Vision Plan Project and provide overarching strategic Page 5of15 RFQ/P Midpeninsula Regional Open Space District direction to ensure that the vision planning process transitions effectively into a potential future funding measure effort. Simultaneous with the Vision Plan Project, the District is pursuing a separate but closely linked effort to find new sources of outside funding to help pay for both the implementation of the Vision Plan and for the District's ongoing land preservation, restoration, and public access work. As part of this effort, the District is considering a potential future funding measure that may part of an upcoming voter ballot initiative. Recognizing that the Vision Plan project provides an excellent opportunity to inform the public of the District and to engage the public in shaping and supporting the future of the District,the Executive Committee will carefully review the Vision Plan progress to ensure that the information and deliverables produced will help successfully shape such a funding effort. G. PrManagement Tea o�ect m Working directly with the General Manager and the Executive Committee,the District Project Management Team (comprised of internal staff) will serve as the oversight and feedback mechanism for the Vision Plan, monitoring effectiveness and guiding adaptation during the process to achieve the greatest benefit for the District. g g p g p The Project Management Team will oversee and direct the Project Coordinator's work. 4. GENERAL APPROACH The Vision Plan process will be directed by the District with the assistance of the Project Coordinator.The Project Coordinator will spearhead hiring an expert Technical Consultant Team after discussing and confirming with the District the technical assistance needed to complete the project (part of Task 1). The Technical Consultant Team will contract directly with the District. Information and assistance will be provided by District staff regarding public hiring requirements and District practices (includes release of RFQP, selection based on qualifications and approach, and contract approval by our Board of Directors).The Project Coordinator would then act as lead for the expert Technical Consultant Team and under the direction of the Project Management Team,will handle all communication, coordination, delegation of work assignments, and tracking/review of deliverables (see Attachment E for an initial organizational structure of the Project Team, including all key project participants). The Project Coordinator will also be responsible for tracking feedback from our major partners, stakeholder groups, and the larger community into the planning process. At this time,the District is considering forming a small, diverse Community Advisory Committee (CAC) comprised of representatives from the District, partner organizations, resource agencies, major landowners,and community leaders to advise the Vision Plan development and to solicit early input.Although this effort would primarily be led by District staff,the Project Coordinator would advise and assist the District in starting up the CAC, and participate in the administration and management of this group. Page 6of15 RFQ/P Midpeninsula Regional Open Space District S. SCOPE OF WORK The following scope of work is currently proposed for the Vision Plan. The tasks listed below would be overseen and managed by the Project Coordinator, but not necessarily directly performed by the Project Coordinator. This proposed scope is being provided so that prospective Project Coordinator consultants can anticipate the entire process leading up to project completion, for proposal purposes.As shown below, the first task will be to review and adapt this scope as part of the process of hiring the Technical Consultant Team. The District is seeking_creative assistance and advice from the Project Coordinator, as part of the work,to improve upon this a1212roach to arrive at a new,more effective, and more innovative scope of work. Note: regardless of the initial scope of work, each step of the vision planning process will require oversight and confirmation from the District and may need to be adjusted based on District needs. Preplanning and Preparation Task 1: Project kick-off and agreement on goals,methodology, schedule, and deliverables Meet with District Project Management Team to initiate project and discuss recommended refinements to project scope, process,goals, expectations,and timeline. Identify project participants and confirm recommended roles of each. Discuss opportunities for outside funding, if possible. Confirm project study area boundaries. Confirm technical expert assistance needed and hire/assemble technical expert team. Discuss expectations and goals for the Communications, Engagement, and Outreach Plan. Discuss formation of a small, diverse Community Advisory Committee comprised of representatives from the District, partner organizations, resource agencies,landowners, and community members to advise the Vision Plan development and to solicit early input. DELIVERABLE: Annotated meeting minutes; hiring of technical expert team. Task 2: Finalize a detailed project work plan Drawing upon the initial kick-off meeting, Consultant will finalize a detailed work plan with a timeline and deliverables. The work plan will delineate roles and responsibilities of all project personnel and provide a schedule of future meeting dates and proposed goals for each meeting. DELIVERABLE: Revised project work plan that includes an outline of the Vision Plan scope of work and schedule. Page 7of15 RFQ/P Midpeninsula Regional Open Space District Task 3: Communications, Engagement,and Public Outreach Planning As part of the Consultant Team's project deliverables, a Communications, Engagement,and Public Outreach Plan (CEPO) is required. The CEPO should identify creative methods for reaching out to a broad cross-section of the population, including diverse ethnic communities, the elderly,youth, non-English speakers,and other under-represented groups. Methods and tools should ensure that citizens'voices are heard,that the Vision Plan is well understood, and ultimately, that the Vision Plan is supported and endorsed by residents, stakeholders, elected, officials, community organizations, and the private sector. These methods and tools may include the creation of a user-friendly website, activities that foster relationships i with grassroots organizations,and social media and news media tools. The public process must balance listening,with information, education, and engagement. Another important component of the visioning process will be the engagement of partners. Clear and effective communication and involvement from our partners is also critical. The CEPO should describe programmatic activities and an effective timing strategy for critical elements. Upon preparation,the CEPO shall be incorporated into all subsequent tasks and schedule milestones. DELIVERABLE: Communications, Engagement, and Outreach Plan. Compile and Analyze Best Available Sci n ifi Data and Information Task 4: Compile relevant scientific data, maps,and documentation to inform development of the Vision Plan elements,and present a summary and findings to the Community Advisory Committee, Board and public Collect all relevant land use, conservation, public access and resource information, including scientific reports, conservation plans, geographic and information systems (GIS) data,and other maps and documentation for the study area that pertain to each Vision Plan element (see Attachment A for list of GIS data sets available through the District). Identify data and information gaps. Analyze information to identify open space opportunities and constraints. Develop an updated understanding of threats to open space values. Determine where and how natural resources,wildlife habitat, and working lands may be vulnerable to development growth and habitat fragmentation. DELIVERABLE: Annotated Existing Conditions Report with bibliography identifying all available scientific plans, reports,and GIS Page 8of15 RF /P Mid peninsula Regional Open Space District data. The report will also identify data and information gaps that require further research to complete the Vision Plan. Task 5: Collect new data Based on District direction, Consultant will develop a plan for gathering any additional ecological, cultural, or other relevant new information determined to be important to the development of the Vision Plan. Methods for gathering additional data may include g g Y conductinginterviews with various scientific experts and P conservation/recreation professionals who have specific, unpublished knowledge of the natural, cultural, recreation,and agricultural resources on the San Francisco peninsula/Santa Cruz Mountains, and conducting fieldwork using GPS technology or GIS digitizing to create new GIS data layers. DELIVERABLE: Reports on the new data collected and an update to the Existing Conditions Report and bibliography. Task 6: Create a Geographic Information Systems (GIS) project and database and conduct GIS data overlay analysis to determine important sites for land conservation,resource stewardship, public recreation,and as working lands Conduct GIS overlay analysis to determine most significant areas for land conservation, resource stewardship, public recreation, and as working lands in preparation of prioritizing new projects for each Vision Plan element. Much of this work will be done by GIS consultants with guidance from technical experts. The goal is to produce a series of maps and a report outlining key areas where the District should focus its resources and attention to best achieve the greatest beneficial impact toward furthering each Vision Plan element. These key areas include important lands for conservation. The database and working map documents (.mxd file format) and map data (.shp and .kmz file formats) shall become property of the District and delivered to the District once completed for internal and external use during Vision Plan implementation following Board approval. DELIVERABLE: GIS database and Project for the Vision Plan and project area (.shp and .kmz file formats), GIS map documents (.mxd file format), published maps showing results of overlay analysis,and draft report summarizing overlay analysis methodology and results for each Vision Plan element. Task 7: Field verification Conduct field verification to confirm, revise and/or enhance the results of the GIS database and GIS map documents. The extent of these on-the-ground investigations will be based on the availability of access to adjacent lands and viewsheds. Page 9of15 RFQ/P Midpeninsula Regional Open Space District DELIVERABLE: Verification report confirming that the GIS database and GIS map documents are accurate. Task 8: Selection criteria development and project/action prioritization Based on input and direction, and considering the data analyzed to date, develop selection criteria for each Vision Plan element. Selection criteria shall be consistent with District policies and will be used as a tool to subsequently prioritize the various actions and projects that have been identified for the project area. Select several Phase I projects per element and develop these projects P l P P P J further,with the goal of being able to allow the public to clearly understand the tangible benefits and implementable projects and actions that would be gained b the Vision Plan to motivate public Y support for and endorsement of the Vision Plan itself,and any funding proposals that may come in the future. DELIVERABLE: Draft report outlining the selection criteria, including the methodology used. Complete initial prioritization of projects and action items. Present selection criteria and project prioritization list, organized by Vision Plan element,to the Community Advisory Committee and at a Board of Directors public workshop for review and feedback. Communications. Engagement and Public Outreach Plan Implementation Task 9: Implement the CEPO Plan Throughout the planning process, implement the various methods and tools identified in the CEPO Plan to ensure robust public and partner communications, engagement, and outreach.Work with District Public Affairs staff as needed to facilitate implementation. DELIVERABLE: Implementation of the various components of the CEPO Plan (ongoing throughout planning process). Formation of the Vision Plan Task 10: Preparation of Draft Vision Plan Document Using all of the information gained to date, including all input and direction, as well as the selection criteria and list of priority projects developed, prepare the Draft Vision Plan document. The Draft Vision Plan shall include an implementation plan with a prioritized list of actions and projects and their associated schedules and costs. Include important maps generated by the GIS overlay analysis. The Vision Plan should also prioritize and rank properties that are key in Page 10 of 15 RFQ/P Midpeninsula Regional Open Space District accomplishing the goals and objectives that have been set for each Vision Plan element. DELIVERABLE: Development of a Draft Vision Plan that describes its intent, methodology, findings,and results, and includes a prioritized list of properties,actions, and projects with associated costs and schedules. Distribute and present draft Vision Plan document to the Community Advisory Committee for review and feedback. Revise draft Vision Plan accordingly and present draft revised Vision Plan to full Board of Directors at a public hearing for review and consideration. Task 11: Preparation of the Final Vision Plan Document Edit and revise the Vision Plan document per Board direction. Finalize graphics,text, formatting, and all other components of the g p � P Vision Plan document, including any attachments and appendixes. Present final Vision Plan at .subsequent Board hearing. g DELIVERABLE: Prepare Final Vision Plan document, distribute digital and hard copies,and resent final plan at a public hearing of the full p � P p P g Board of Directors. Additional Support Tasks Task 12: Development of Factsheets and Other Media for Distribution Work with the District and its public relations consultants (a wholly separate consultant team that the District will hire and manage) to develop and provide suitable content and public outreach products for distribution online,via email,and via mail regarding the Vision Planning process and the final Vision Plan,as needed. Assume 100 hours for coordination, media/content development,and distribution. DELIVERABLE: Throughout and following the planning process, provide content and develop discreet public outreach products for distribution. 6. PROJECT SCHEDULE As part of the work, the selected Project Coordinator shall prepare a detailed project schedule/work plan to ensure the project conforms to the following Outline Schedule: June Project Coordinator kick-off meeting; development and release of RFQP for hiring of an expert technical consultant team July Hiring of expert technical team Page 11 of 15 RFQ/P Midpeninsula Regional Open Space District July Data collection begins; Community Advisory Committee (CAC) formed; Communications, Engagement,and Outreach Plan developed Aug 1st CAC meeting; introduce project, schedule,goals, roles and responsibilities; discuss open space values; review outreach plan and next steps Aug- Sept Assess data gaps; develop data findings Sept 2nd CAC meeting to review data and findings; solicit additional relevant data; discuss public outreach proposal Oct Employ initial public outreach and hold 1st public Board workshop, introduce project and present data and findings; solicit discussion on open space values,needs, constraints, priority sites Nov Identify priority sites; develop draft project selection criteria Dec 3rd CAC meeting to review and discuss public comments to date, target priority areas, and draft project selection criteria Jan 2013 2nd round of public review, including 2nd public Board workshop,to present and solicit feedback on priority areas and project selection criteria Feb - Mar Refine components of the Vision Plan; develop sub-regions if appropriate; develop prioritization matrix and list of projects Apr 4th CAC meeting to review and refine revised Vision Plan, including sub-regions, prioritization matrix and draft list of projects g p P 1 May Refine Vision Plan and project list; develop implementation cost estimates June -July 3rd round of public review, including 3rd public Board workshop, to resent and solicit feedback on prioritization, project list and p P P l implementation cost Aug- Sept Refine Vision Plan; release Vision Plan for Board and public review Oct Hold 1st Public Hearing-Tentative Approval of the Vision Plan Dec 2013 Hold 2nd Public Hearing- Final Approval of the Vision Plan 7. PROPOSAL REQUIREMENTS Please submit proposals separately in digital format (CD preferred). Fee Proposal must be submitted in separate sealed envelope- See Item #e a. Pre-proposal Meeting-Thursday, May 31 at 2:00 PM A mandatory pre-proposal meeting is scheduled to be held at the District Administrative Office on Thursday, May 31 at 2:00 PM. Prospective Project Coordinator candidates are required to attend this meeting. The pre-proposal meeting is intended to review all elements of the RFPQ, discuss the intent and goals of the Vision Plan, discuss expectations and the project management Page 12of15 RFQ/P Midpeninsula Regional Open Space District organizational structure, discuss the project schedule, and answer specific questions to aide with the preparation of proposals. b. Project Execution (max 6 single-sided pages) Provide a written statement of project approach, describing methodology, including research work and analysis that will be completed. c. Consultant Qualifications (max 6 single-sided pages) • Provide a statement of experience and qualifications*. • Provide a brief overview and history of consultant work, including location(s), project experience, client and project history, number of years in business. *For any project referenced,supply the name of the Owner/Client. d. References Provide a list of at least three client references from the last 5 years that have relevant knowledge concerning the consultant's ability to perform similar projects. Names,affiliations,addresses,and current telephone numbers of all references must be provided. e. Insurance Submit a statement of acceptance of the District's insurance and indemnification requirements, or any reservations the firm has with the requirements. Refer to Exhibit C Midpeninsula Regional Open Space District Agreement for Professional Services. f. Professional Rates&Anticipated Fee Proposal* In a separate, sealed envelope clearly identifying the proposer, provide: • List of the professional billing rates for the proposed project; different rates may be provided to accomplish different tasks (e.g. administration, research, data analysis, etc); • Anticipated fee proposal based on hours required to complete the work: o Indicate the number of hours required and fee associated with each task; o Highlight any proposed fee allowances or contingencies; o Include all anticipated reimbursable expenses. Sealed envelopes will remain unopened until the District has ranked the proposals based on an evaluation of qualifications. *The anticipated fee proposal will be utilized to negotiate a Time and Material, Not to Exceed (T&M, NTE) contract with the most qualified proposer. g. Presentation and Interview(45 minutes) The short-listed (top 3 to 4) Project Coordinator candidates will be asked to provide a 30 minute presentation of skills, experience, and proposed approach. A projector and screen will be available for use. Visual aides are always welcome. The remaining 15 minutes will be used for questions and answers. Interviews are tentatively scheduled for Tuesday,June 19, 2012. Please set this day aside for possible interviews. Page 13 of 15 RFQ/P Midpeninsula Regional Open Space District 8. PROPOSAL AND SELECTION SCHEDULE May 25 Project Coordinator RFQP released May 31 Pre-proposal meeting June 13 Proposals due June 19 Project Coordinator interviews June 27 Project Coordinator selection/Board contract approval 9. PROPOSAL EVALUATION CRITERIA a. Quality of Proposal • Consistency with project/RFQP objectives • Demonstrating an understanding of the project • Fulfilling proposal requirements as described in this RFQP • Overall presentation: clear,concise&relevant b. Implementation Approach • Approach to coordinating a complex multi-year project. • Approach to working with District staff • Proposed approach • Proposed strategies to reduce time and costs • Ability to meet project schedule c. Implementation Expertise • Proven track record and technical ability to accomplish the District's goals • Background, qualifications, experience and expertise on similar projects d. Project Fee The selection of the Project Coordinator will not be based solely on the "lowest bid." Instead,the District intends select the best overall proposal package to achieve the project goals. 10. STIPULATIONS a. Requests for Additional Information and Questions from the District Upon review of the proposals and selection of the top qualified candidates, the District reserves the right to request more detailed information from one or more proposers to provide for a reliable comparison between proposals. b. General Stipulations The District will not be liable for any costs incurred by the proposers that are related to the RFQP process; this includes production of the proposal, interviews/presentations,travel and accommodations. The District reserves the right to request or negotiate modifications to the proposals that are deemed appropriate. All proposals received from proposers in response to Page 14 of 15 RF /P Mid peninsula Regional Open Space District this RFQP will become the property of the District and will not be returned to the proposers. In the event of contract award, all documentation produced as part of the contract will become the exclusive property of the District. The District reserves the right to reject any and all proposals and to waive minor irregularities. The District also reserves the right to seek new proposals or re-advertise if responses have not been satisfactory or for any other reason. c. Requests for Additional Information and Questions from Consultants Specific questions related to the RFQP must be addressed in writing to the District. Answers will then be distributed to all candidates. Please submit all requests to: Attn:Ana Ruiz, Planning Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 650-691-1200 aruiz@openspace.org 11. PROPOSAL DEADLINE Two (2) copies of each final proposal are to be submitted by 4:00 PM, PST on Thursday,June 13, 2012 at the above address,to Ana Ruiz. The District at its sole discretion may grant an extension to all candidates if circumstances require additional time. Responding candidates should assume that the District may initiate discussions simultaneously with all respondents. Proposals may be hand-delivered, mailed, or delivered by courier to the above address. No facsimile will be accepted. Proposals shall be delivered in a sealed manner and clearly marked on the outside of envelope: "Open Space Vision Plan Proposal " E-mailed"PDF"proposal will be accepted with the following requirements: • E-mailed submittal must arrive no later than 2:OOPM PST,June 13, 2012; • Fee Proposal shall be submitted in clearly marked separate e-mail; • Proposer must confirm that e-mailed submittal has reached the District by phone and separate e-mail no later than 30-minutes prior to the 4:00 PM hard-copy submittal deadline; • (2) additional hard-copies of the Proposal and separate Fee must be submitted no later than 10:00 AM,June 14, 2012. 12. LIST OF ATTACHMENTS Attachment A Available GIS Datasets Attachment B District Professional Services Agreement&Insurance requirements Attachment C List of Partner Agencies Attachment D Project Study Area Attachment E Project Organizational Structure Page 15 of 15 h,N> ' Midpeninsula Regional Open Space District R-12-64 Meeting 12-20 June 27, 2012 AGENDA ITEM 11 AGENDA ITEM Discuss and Consider Having the District Co-Sponsor the Silicon Valley Watershed Summit GENERAL MANAGER'S RECOMMENDATION -��w Discuss and consider having the District co-sponsor the Silicon Valley Watershed Summit. SUMMARY Director Kishimoto has requested the Board to discuss and consider having the District co- sponsor the Silicon Valley Watershed Summit being held on September 22, 2012 at Foothill College in Los Altos Hills, CA. District sponsorship would include staff participation, publicizing the event on the District website and a possible $500 contribution to defray costs. DISCUSSION The Silicon Valley Watershed summit, to be held on September 22, 2012, is planned as a gathering of activists and elected officials, agency staff, and non-profit leaders for the purpose of learning about and taking steps to collaborate on ways to improve local watershed function in Santa Clara and San Mateo counties. Director Kishimoto has been heavily involved in planning this summit and is requesting that the District co-sponsor the summit. As a co-sponsor, the District would, at a minimum, be expected to help publicize the event through the District's newsletters and e-mail distribution lists as well as contributing to the organization and implementation of the event. The District General Manager will be moderating the"Watershed Issues"panel. The draft agenda for the summit is attached. BOARD COMMITTEE REVIEW Committee review is not required for this agenda item. FISCAL IMPACT There is no new fiscal impact from District participation in the Silicon Valley Watershed Summit. Staff participation is modest and the $500 sponsorship contribution from the District to defray summit costs will come from the General Manager's contingency, where the money is budgeted. R-12 64 Page 2 PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQ A COMPLIANCE This is not a project under the California Environmental Quality Act(CEQA). NEXT STEPS If approved, the Board will direct the General Manager to assist with publicizing the Silicon Valley Watershed Summit as well as providing any assistance with the organization and implementation of the event. Attachment: 1. Draft Silicon Valley Watershed Summit agenda Responsible Manager: Steve Abbors, General Manager Prepared by: Michelle Radcliffe, District Clerk Contact person: Yoriko Kishimoto, Director ATTACHMENT 1 Please join us at the Silicon Valle Watershed Summit a gathering of activists and elected J Y g g officials, agency staff and non-profit leaders, and also including the newly-interested, to learn about and take steps to cooperate across the board on new ideas to improve our local watersheds in Santa Clara and San Mateo Counties. This event will focus on"Big Picture"issues that challenge the health of our local watersheds, and promote skills that YOU can implement in your watershed and your community. Participants will be able to congregate around specific issues and specific watersheds, and initiate "friend" groups and public-private partnerships that will continue workingtogether to promote, protect and restore our watersheds. Special speakers are g p � p p p Brock Dolman, Director of the Occidental Arts and Ecology Centers Water Institute, and Lester Snow, former California Secretary of Natural Resources and current Director of the California Foundation. Water Silicon Valley Watershed Summit Saturday, September 22 8:30am-2pm Foothill College, 12345 El Monte Rd., Los Altos Hills 8:30-9:00am - Registration 9:00am -Welcome & Orientation 9:05-9:25am - Keynote Speaker: Brock Dolman, Director of the Occidental Arts and Ecology Center's Water Institute 9:30-10:30am-Watershed Issues Panel Moderator: Steve Abbors, General Manager, MROSD Phil Bobel, Asst. Director of Public Works, City of Palo Alto (water quality) Len Materman, Executive Director, San Francisquito Creek JPA (flood protection) Tracy Hemmeter or someone else from SCVWD (water supply) TBD (ecosystems/HCPs) BREAK 10:40-11:40am - Skill-Building Workshops Legislation & Policy Hands-on Watershed Projects Watersheds 101 11:40am-12:30pm - Lunch 12:30-12:50pm - Keynote Speaker: Lester Snow, former California Secretary of Natural Resources and current Director of the California Water Foundation BREAK 1:00-2:00pm - Watershed Break-Out Groups 2:00pm - Closing Remarks IAL t Midpeninsula Regional r ' Open Space District r To: Board of Directors From: Stephen E. Abbors Date: June 22 2012 Re: FYIs MID-PENINSULA WATER DISTRICT ' 3 DAIRY LANE—POST OFFICE BOX 129 BELMONT, CALIFORNIA 94002 PHONE (650) 591-8941 FAX (650) 591-4998 June 6, 2012 Midpeninsula Regional Open Space District RE IIeo Board President 330 Distel Circle JU Los Altos, CA 94022 111,Q �N N48201Z SPq pR�CVAL,0PEN Dear Madame/Sir DMCTOI Please join me in voting for Joe Sheridan to fill the Local Agency Formation Commission (LAFCO) vacancy. Joe's experience makes him a very strong candidate for this position. He is doing an exemplary job in his current role as the LAFCO Alternate Special MATTHEW P.ZUCCA District Member. He has served as a Broadmoor Police Commissioner for the President past 8 years and is the current chairman of the Commission. He has shown his understanding and support of Special Districts through his active participation in the Special Districts Association of San Mateo County. Joe has served his community through a 20-year law enforcement career as a AL,sTUEBING Vice-President Broadmoor Police Officer and as a sergeant with the San Mateo County Sheriffs Office. His career experience has given him the opportunity to develop the skills that will make him a great LAFCO Commissioner. Joe has the interpersonal and communication skills needed to represent us all well on LAFCO and understands the fine balance between representing LAFCO and DAVID ALTS Special Districts. I urge you to join me in nominating and voting for Joe Sheridan for LAFCO Commissioner. BETTY L.LINVILL Sincerely, bert Stuebing, Vice-P e ident LOUTS J.VE for Matthew P. Zucca, sident OF FICERS �a PAUL R.REGAN — MISTY MALCZON JOAN L.CASSMAN JOUBIN PAKPOUR JEFF IRA GENERAL MANAGER DISTRICT SECRETARY ATTORNEY ENGINEER TREASURER Air Force Radar Museum Association, Inc. dba National Air Defense Radar Museum Jerome Walker, President 5611 County Rd 18 Bellefontaine, OH 43311 June 16, 2012 Board of Directors Midpeninsula Regional Open Space District Administrative Office q�GgE01 � � 330 Distel Circle FOI�fCT 0P EN Los Altos, CA 94022-1404 For decades during the Cold War, sentinels such as the FPS-24 radar tower on Mt Umunhum, and part of the Almaden AFS, served to protect California and the Nation from enemy air attack. It would take a book to give you a complete insight into just what our country, the Air Force, and our dedicated Air Force people and their families put into this tremendous effort. It is this effort that made Mt Umunhum, Almaden AFS, and the 682`d Radar Squadron a vital and successful link in our national integrated air defense system that kept us all safe. "The Peacekeepers" is such a book and it has recently been published. A copy is attached and within its pages the dedication of tens of thousands of Air Force people is addressed in the personal recollections of over 200 veterans. It is they that enabled Air Force radar station operations and made radar towers like that on Mt Umunhum come alive. These veterans and their families lived, shopped, played and were part of the communities that surrounded them. Truly, the radar tower on Mt Umunhum represents a link to their past and it dramatically helps us remember those people that worked there for so long, 24 x7, so that we could all"sleep safe, your Air Force is on alert." You should also be aware that the removal of the radar tower at Mt Umunhum would be the first concrete radar tower of its'type to be removed anywhere. Preserve your Cold War radar tower because it is a real treasure and no less a monument to our past than those we have for other wars. Note: The cover of "The Peacekeepers" shows a similar radar tower of the same size and for the same radar that was installed on Mt Umunhum. The difference is the radome and support structure that was added for the operation at Mt Hebo, Oregon. Unfortunately, the radar station on Mt Hebo has been removed and no radar tower stands majestically over its' nearby communities as a reminder and a memorial to those that served. Gene McManus AFRMA, Inc. 1 atch a/s L e r r Ww��i_. Midpeninsula Regional • ' ©pen Space District To: Board of Directors From: Stephen E. Abbors Date: June 27, 2012 Re: Late FYIs ail i i Michelle Radcliffe From: Teresa Gibson Sent: Friday, June 22, 2012 1:28 PM To: Michelle Radcliffe Subject: Request from Craig Dremann Hello Michelle, Craig Dremann called to request that a special fund for donations be established to restore the land at Russian Ridge. I informed him that this was not something that I could do in my position, and I recommended that he contact the Board. He asked that I forward his request to the Board on his behalf. He can be reached at(650)325—7333 for further details regarding his request. Teresa Teresa Gibson Public Affairs Administrative Assistant tgibson@openspace.org Midpeninsula Regional Open Space District ' 330 Distel Circle, Los Altos, CA 94022 P: (650) 691-1200 - F: (650) 691-0485 1 i r Midpeninsula Regional I Open Space District Memorandum r , DATE: June 27, 2012 MEMO TO: Board of Directors THROUGH: Steve Abbors, General Manager FROM: Ana Ruiz, Planning Manager SUBJECT: Budget Adjustments Anticipated for Mid-Year This memo serves to notify the Board of Directors early on of several project budget adjustments that will need to occur under the Planning Department as part of Mid-Year Budget Review. Below is the list of anticipated adjustments, including an explanation of the need by project. These adjustments are not expected to increase the Grant Total Amount that has been set aside J for Capital Projects, nor impact the CAPEX Guidelines, given that we will experience sufficient savings in other project budgets to compensate for these budget adjustments. 1. Cooley Landing Peninsula Current Budget: $30,000 Anticipated Midyear Budget: $80,000 (an increase of$50,000) Reason for Adjustment: The remediation work that occurred in late FYI 1-12 was not billed until FY12-13 due to a delay in sorting out contractor billing by the City. As a result, all of the costs associated with the remediation need to be paid out of FY12-13. Solution: Move funds from the SA/BCR Master Plan Project ($92,000), which is planned for deferral to cover Cooley Landing expenses. 2. Folger Remodel Current Budget: $105,000 Anticipated Midyear Budget: $197,000 (an increase of$92,000) Reason for Adjustment: The start of the remodel project was significantly delayed due to the resignation of the former Project Manager and late winter rains; since staff was unable to expend much of last fiscal year's budget, the vast majority of expenditures were shifted to this fiscal year. Solution: Move funds from SFO Remodel ($50,000) and AO Improvements Projects ($25,000), which are both planned for deferral, and cover remaining budget need by also shifting funds from the Purisima Creek Bridge Repair Project(also planned for deferral/separate CIP Program) 3. Mt. Umunhum Site Planning Current Budget: $200,000 Anticipated Midyear Budget: $250,000 - $230,000 (an increase of$50,000 - $30,000) Reason for Adjustment: Need for expert public outreach guidance and additional public input information (including polling) to further inform the Board deliberation process for the radar tower options. Solution: Move funds from the Mt. Umuhum Implementation Project. i 1 i i GENERAL MANAGER Stephen ^uuoo � x°:."=/ OOeOSpElCe Midponinsu\a Regional Open Space District BOARD v,DIRECTORS Pete Siemens � u, /,x,on x /mom � /"dcv, ������� �U ����� FLOOR ��m.u.o� o Curt Riffle mnno,o Han kv � La,,vxaou� � oec//vxam, To: Members of the California State Legislature Re: AB23O8 (8eaU) Open Space Authority-Support Dear Member of the California State Legislature: The K8idpeninsu|a Regional Open Space District supports AB 2388, which vxuu|d assist the Santa Clara County Open Space Authority(OSA) to preserve vital open space and balance continuing urban growth. � The OSA was created by the legislature in 1993, at the behest of the community, to preserve key � portions of the natural environment of Santa Clara County. At that time, PR[Section 35l59, which was � drafted solely for the OSA, required formal bidding on all contracts above $10,000. In contrast, other � open space districts in California and the Bay Area have a $25,000thresho|d for bidding. in addition, PRC � 35159 requires that the OSA adhere to lowest responsible bidding requirements for all services, such as � planning, management training and other routine administrative functions, which requires the agency to � � select the lowest bidder regardless of the qualifications of the contractor. � � � AB 2388 would allow the OSA to use time, revenue,and staff resources more efficiently and effectively, � � thus making the OSA consistent with the best practices of other California open space districts. It would � � save taxpayers money in the long run, and result in more efficient and effective protection ofpublic � � open space lands inCalifornia. � � � On behalf of the Midpeninsula Regional Open Space District we thank you for your support of this � � critical change in the Open Space Authorities District's enabling legislation,AB 2388. Sincerely, � � � Stephen E.Abbon � � General Manager � � � [[: Members of the California State Legislature � � Senate Floor Unit � Assembly Floor Unit � � Camille Wagner, Deputy Legislative Secretary io Governor Brown � � K4idpeninsu|a Regional Open Space District Board ofDirectors � � Ralph Public � ' � ss000e|c/r |r Los Altos,c^94ozz ~asoa*zono ssnsozwus wwwoneo^oaueo'u � ��� . L I i i Midpeninsula Regional • ' Open Space District CLOSING MEMORANDUM I To: Stephen E. Abbors, General Manager j From: Allen Ishibashi, Real Property Specialist Date: June 19, 2012 Subject: Sempervirens Fund Property Addition, El Corte de Madera Open Space Preserve Escrow closed for the subject transaction on June 15, 2012 and title to and possession of this 30.78-acre parcel passed to the District(See Exhibit A). am not aware of any use and management concerns that were not addressed in the staff report to the Board. hi accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments,close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of May 23,2012. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date El Corte de San Mateo Sempervirens Fund 30.78 Fee May 23,2012 Madera Creek 081-100-040 Res No. 12-21 Dedication Date Mgmt.Status: & Closing Date (Open,Closed,CMU, Status(Intended or Type Funding Value GIS Code or Other) Withheld) Cash $ 515,000.00 Ob/1_5/2012 Closed Withheld Gift $ 515,000.00 1,030,000 2009 Total $1,030,000.00 Misc.Notes: 1.Access to the property is off of Native Sons Road via an easement across the Gallaway properties.The District is currently in escrow to purchase the Gallaway properties and the transaction should close in the next 60 days. 2.This is a bargain sale as the Sempervirens Fund sold the property for 50%of their 2010 purchase price of $1,030,000. 3.The purchase agreement with Sempervirens Fund includes a 10-year covenant to recognize significant donors with a recognition stake within the 6.5-acre old growth grove(see tribute area on Exhibit B). 4.As part of the Gallaway purchase the District will receive$50,000 in stewardship funds that can be used on either the Gallaway or Sem ervirens Fund ro ernes. cc: Accounting Board of Directors Field Offices(SFO,FFO, & SAO)- Exhibit B GIS Administrator—Exhibit B Legal Administrative Assistant Management Analyst Operations Manager Planning Manager- Exhibit B Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner I i I "Half Moon Bay .,, Area of _ r f. 'J t Detai! ti ' _35 -J t� �.a� `�rafon Cee� Gallaway Gallaway �! ` Sempervirens First Offer and Refusal 38 Acres 30.78 Acres 1.7 Acres 1 Native a Ga llawa -. Y 20.2 Acres ���`-•"f r16 r d , c _ I v � •i r . r- k _ ,\RQa �e •Z, r Co Exhibit A: Gallaway/ Sempervirens Midpeninsula Regional Ilk Open Space District Gallaway Parcet Un MROSD Preserves (MROSD) ® Sempervirens Parcel Private Property e , � May, 2012 Feet 0 1,000 2,000 While the District strives to use the best availah a digital data,this data does not represent a legal survey and is mere y a graphic hustration of geographic eatures.