HomeMy Public PortalAbout20120711 - Minutes - Board of Directors (BOD) Midpeninsula Regional
Open Space District
Meeting 12-23
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
July 11,2012
MINUTES
REGULAR MEETING —CLOSED SESSION
1. ROLL CALL
President Riffle called the Regular Meeting of the Midpeninsula Regional Open Space
District Board of Directors to order at 5:00 p.m.
Members Present: Yoriko Kishimoto, Pete Siemens, Cecily Harris,Nonette Hanko,
Larry Hassett, Jed Cyr, and Curt Riffle
Members Absent: None
Staff Present: General Counsel Sheryl Schaffner and District Controller Michael
Foster
At 5:00 p.m.,the Board entered into Closed Session.
Meeting 12-23 Page 2
REGULAR MEETING—OPEN SESSION
I. ROLL CALL
The Board of Directors reconvened into Open Session at 7:01 p.m.
Members Present: Yoriko Kishimoto, Pete Siemens, Cecily Harris, Nonette Hanko,
Larry Hassett, Jed Cyr and Curt Riffle
Members Absent:
Staff Present: Acting General Manager Ana Ruiz, General Counsel Sheryl
Schaffner, Assistant General Counsel James Atencio,
Administrative Services Manager Kate Drayson, Operations
Manager David Sanguinetti, Real Property Manager Mike
Williams, Natural Resources Manager Kirk Lenington, Public
Affairs Manager Rudy Jurgensen, and District Clerk Michelle
Radcliffe
President Riffle stated there were no reportable actions for the Closed Session Agenda
Item No. #1.
11. ORAL COMMUNICATIONS
Catherine Diltz, Barry Chang, Dave Signal, and Rhoda Fry shared their concerns on the
Lehigh Quarry Project's Environmental Impact Report.
111. ADOPTION OF AGENDA
Acting General Manager Ana Ruiz reported that Agenda Item #4 has been pulled from
the agenda as a bid protest was submitted.
Motion: Upon motion by Director Kishimoto, seconded by Director Hanko,the Board
adopted the agenda. (Vote: 7-0-0)
IV. 'ADOPTION OF CONSENT CALENDAR
Motion: Upon motion by Director Kishimoto, seconded by Director Harris, the Board
approved adoption of the Consent Calendar to approve Revised Claims No. 12-13, the
Minutes of June 12,2012,and June 13,2012 as amended. (Vote: 7-0-0)
V. BOARD BUSINESS
1. Agenda Item #4—Award of Contract with TKO General Engineering and
Construction, Inc. for the Ponds DR07 and DR08 Repair Project at La Honda Open
Space Preserve (R-12-65)
This item was pulled from the agenda.
F—
Meeting 12-23 Page 3
2. Agenda Item #5—Authorization to Amend a Contract with Jakaby Engineering to
Provide Additional Structural Engineering Design Services, Permitting Assistance,
and Construction Monitoring Associated with Implementation of the El Corte de
Madera Creek Open Space Preserve Watershed Protection Program (R-12-68)
Planner 11 Julie Anderson explained that in July 2010, Jakaby Engineering was
selected to provide structural design, permitting assistance, and construction
monitoring for the new Methuselah bridge at El Corte de Madera Creek Open Space
Preserve. She stated that the project was thought to be completed, but San Mateo
County has clarified that any puncheons that are more than 18 inches above grade or
more than 120 square feet in area requires a building permit and structural engineer
stamped drawings. Because of this requirement, Ms. Anderson explained that staff is
recommending amending the contract with Jakaby Engineering to include an
additional $11,700 to complete the Methuselah bridge work, review and stamp the
puncheon design, and provide construction oversight and monitoring of bridge and
puncheon installation to guarantee adherence to the stamped plans. Brief discussion
followed.
Motion: Upon motion by Director Harris, seconded by Director Siemens,the Board
authorized amending the contract with Jakaby Engineering. (Vote: 7-0-0)
3. Agenda Item#6—Discussion and Consideration of Seating Independent Special
Districts on the Santa Clara County Local Agency Formation Commission (R-12-57)
District Clerk Michelle Radcliffe explained that in March 2012, the Santa Clara
County Special District's Association considered the issue of independent special
districts having a seat on the Santa Clara County Local Agency Formation
Commission (LAFCo) and requested information from LAFCo on the costs for
individual districts having to participate. She further explained that at the June 13 1h
Regular Board Meeting, Director Siemens stated that the Santa Clara County Special
District's Association is holding a special meeting on July 16 1h to discuss options for
LAFCo cost appropriation and representation and that he will be attending on behalf
of the District and would like to report on the District's position regarding
independent special district participation on LAFCo.
Extensive discussion was held by the Board on the reasons why independent special
districts should or should not be seated on LAFCo. Directors Hanko, Harris, Hassett,
Siemens, and Cyr explained why they do not support having independent special
districts represented on LAFCo. Director Kishimoto stated she is inclined to support
having independent special districts on LAFCo because it will give districts a voice
on the Commission. Discussion ensued.
Motion: Upon motion by Director Siemens, seconded by Director Hassett, the Board
voted not to support the seating of independent special districts on the Santa Clara
County Local Agency Formation Commission and directed staff to express the
District's concerns to other independent special districts in Santa Clara County.
(Vote: 6-1-0; Noes: Kishimoto)
Meeting 12-23 Page 4
V1. INFORMATIONAL REPORTS
COMMITTEE REPORTS
There were no Committee reports.
STAFF REPORTS
Natural Resources Manager Kirk Lenington reported that the District has completed its
Memorandum of Understanding with the Department of Fish and Game. He also
reported that staff has released weevils to control the spread of non native plants in
District preserves.
Public Affairs Manager Rudy Jurgensen provided an update on the outreach being
conducted in preparation of the July 18 1h Mount Umunhum Site Plan public workshop.
Administrative Services Manager Kate Drayson provided an update on the recruitment
activities in the District.
District Clerk Michelle Radcliffe reminded the Board that the nomination period for the
November 2012 General Elections opens on Monday, July 16 1h and closes on Friday,
August I 01h.
Assistant General Counsel James Atencio provided an update on the Gullicksen matter.
Acting General Manager Ana Ruiz reported that General Manager Steve Abbors will be
returning on June 28th. She then provided an update on the District's Vision Plan.
DIRECTOR REPORTS
The Directors submitted their compensable forms to the District Clerk.
Director Hanko stated she attended a 4 th of July barbeque hosted by Bill Cook and shared
her experience with the Board.
Director Cyr stated he and Director Harris attending the Parks and Recreation Forum in
Minnesota and shared his experience with the Board.
V11. ADJOURNMENT
President Riffle adjourned the Regular Meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 8:38 p.m.
Michelle Radcliffe, CMC
District Clerk