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Home My Public Portal About20120912 - Minutes - Board of Directors (BOD) Midpeninsula Regional # ` Open Space District r , Meeting 12-30 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT September 12,2012 MINUTES I REGULAR MEETING—CLOSED SESSION I. ROLL CALL The Board of Directors reconvened into Open Session at 5:00 p.m. Members Present: Yoriko Kishimoto, Cecily Harris, Larry Hassett, Jed Cyr, Pete Siemens, and Curt Riffle(arrived at 5:30 p.m.) Members Absent: Nonette Hanko Staff Present: General Manager Steve Abhors, General Counsel Sheryl Schaffner,Natural Resources Manager Kirk Lenington, Real Property Manager Mike Williams, and Planner III Matt Baldzikowski The Board entered into Closed Session. REGULAR MEETING—CLOSED SESSION II. ROLL CALL The Board of Directors reconvened into Open Session at 7:02 p.m. Members Present: Yoriko Kishimoto, Cecily Harris, Larry Hassett, Jed Cyr, Pete Siemens, and Curt Riffle (arrived at 5:30 p.m.) Members Absent: Nonette Hanko 1 I Meeting 12-30 Page 2 Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner, Planning Manager Ana Ruiz, Administrative Services Manager Kate Drayson, Operations Manager David Sanguinetti, Real Property Manager Mike Williams,Natural Resources Manager Kirk Lenington, Public Affairs Manager Rudy Jurgensen, Accountant Karen Huang, and District Clerk Michelle Radcliffe President Riffle stated there were no reportable actions for Closed Session Agenda Items #1 and#2. 11. SPECIAL ORDERS OF THE DAY Administrative Services Manager Kate Drayson introduced Accountant Karen Huang to the Board. 111. ORAL COMMUNICATIONS There were none. IV. ADOPTION OF AGENDA Motion: Upon motion by Director Kishimoto, seconded by Director Cyr, the Board adopted the agenda. (Vote: 6-0-0; Absent: Hanko) IV. ADOPTION OF CONSENT CALENDAR Motion: Upon motion by Director Cyr, seconded by Director Hassett, the Board approved adoption of the Consent Calendar to approve the Revised Claims No. 12-16; the Minutes of August 22,2012. (Vote: 6-0-0; Absent: Hanko) V. BOARD BUSINESS 1. Agenda Item #4—Authorization to Award a Contract to American Wrecking, Inc. for Construction Services for the Mount Umunhum Demolition Project at Sierra Azul Open Space Preserve (R-12-90) Project Manager Gina Coony provided background on the Mount Umunhum Remediation Project. She explained that due to cost concerns on the project, the remediation project was separated into three phases and that the District contracted with Grossman Design Group to prepare the bid documents. She explained that a Request for Bids for construction services was issued on June 28, 2012, and that after evaluation of seven bids received, American Wrecking Inc. presented a complete and responsive bid package. She stated that General Manager recommends awarding a contract to American Wrecking, Inc. for a not-to-exceed amount of$1,457,400, which includes a 20%contingency. I �1 Meeting 12-30 Page 3 Discussion was held on difference aspects of the project including road work being done on Mount Umunhum Road. Ms. Coony explained that the biggest, most problematic potholes on Mount Umunhum Road will be repaired prior to the demolition to prevent further damage and once the demolition is completed, the roads will be evaluated and repaired were needed. Brief discussion ensued. Motion: Upon motion by Director Siemens, seconded by Director Harris, the Board awarded the contract for the Mount Umunhum Demolition Project at Sierra Azul Open Space Preserve to American Wrecking Inc. (Vote: 6-0-0; Absent: Hanko) 2. Agenda Item #5—Grant of an Easement to ExteNet Systems for Underground Utilities North of the Intersection of Kings Mountain Road and Skyline Boulevard at the Purisima Creek Redwoods Open Space Preserve and Determination that the Recommended Actions as Mitigated Do Not Have a Significant Adverse Affect on the Environment Under the California Environmental Quality Act(CEQA) (R-12-89) Real Property Specialist Allen Ishibashi reported that ExteNet Systems installed 17 fiber-fed antenna nodes for cell phone use along a 13-mile stretch of Highway 35 (Skyline Boulevard)and is requesting a 1,560 square foot underground utility easement from the District. He explained that recently installed cellular communication nodes as well as the proposed underground utility easement will provide increased communication coverage to District staff and constituents. Mr. Ishibashi stated that the staff has reviewed the Mitigated Negative Declaration approved by the California Public Utilities Commission (CPUC)and concurs with the CPUC's determination that the environmental impacts on District have been minimized to an insignificant level and are adequately addressed in the Negative Declaration. Discussion ensued. Motion: Upon motion by Director Kishimoto, seconded by Director Cyr, the Board granted the easement to ExteNet Systems, LLC for underground utilities and determined that the actions as mitigated do not have a significant adverse affect on the environment under CEQA. (Vote: 6-0-0; Absent: Hanko) 3. Agenda Item #6—Adopt a Resolution in Support of Seating Independent Special Districts on the Santa Clara County Local Agency Formation Commission (R-12-88) Administrative Services Manager Kate Drayson stated that at its July I I`h Board meeting, the Board voted not to support the seating of special districts on the Santa Clara County Local Agency Formation Commission (LAFCo)due to concerns over the cost allocations. She explained that since then, the cost allocation methodology had been revised and the costs to the District had been reduced and that the General Manager is recommending that the Board adopt a resolution in support of seating independent special districts on the Santa Clara County LAFCo. Discussion ensued. Motion: Upon motion by Director Siemens, seconded by Director Kishimoto, the Board adopted the resolution. (Vote: 6-0-0; Absent: Hanko) Meeting 12-30 Page 4 V1. INFORMATIONAL REPORTS COMMITTEE REPORTS Director Kishimoto reported that the Use and Management Committee met to discuss the structure, and charges of the Committee and that the recommended changes to the Committee's scope will be brought forward to the Board at future meeting. STAFF REPORTS Real Property Manager Mike Williams reported that the Gallaway and Sempervirens purchase closed and reported that he will be attending the Bay Area Ridge Trail Bicycle Committee meeting in Menlo Park. Natural Resources Manager Kirk Lenington reported that the department held a quarterly retreat at the Gallaway property and staff found slender false brome on the property. He stated that the Resource Legacy Grant awarded to the District from Sempervirens will be used to help eradicate it. Planning Manager Ana Ruiz provided an update on the El Corte de Madera Parking Lot and Staging Area construction as well as the Vision Plan. Public Affairs Manager Rudy Jurgensen announced that the Volunteer Recognition Event is on September 2 9th. He also reported that the Mount Umunhum polling results have been received and that it will be distributed it to the Board. General Manager Steve Abhors reported that he toured Rancho San Antonio Open Space Preserve with Lehigh Quarry President Kari Saragusa. He also thanked Mr. Williams and Mr. Ishibashi for their work on the Gallaway and Sempervirens properties. DIRECTOR REPORTS The Directors submitted their compensable meeting forms to the District Clerk. Director Hassett reported that he attended the media training for Mount Umunhum. Director Harris stated that she picked up two endorsements for her seat on the District and that she attended the Redwood City Oversight Committee meeting. Director Kishimoto reported that she hosted a meeting of the "Good 01' Gals"comprised of former women mayors and councilmembers at Picchetti Ranch. She also announced that the Silicon Valley Water Shed Summit is scheduled for September 22nd. She also inquired about the District's position on the Santa Clara Valley Water District ballot measure and the parking issues at Rancho San Antonio Open Space Preserve. Meeting 12-30 Page 5 Director Siemens reported that he will be attending the Santa Clara County Special District's Association and will report on the Board's actions. President Riffle announced that he will be visiting the Cemex property. VIL ADJOURNMENT President Riffle adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 9:03 p.m. Michelle Radcliffe, CNIC District Clerk