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HomeMy Public PortalAbout050_020_20140626Minutes City Council Minutes 20140626 Mayor pro tern Doyle called the public hearing to order at 7:00PM on June 26, 2014. Those present were Paul Wolff, Monty Parks, Barry Brown, and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Angela Hudson, Finance Director; and Janet LeViner, Clerk of Council. Mayor Buelterman and Rob Callahan attended via telephonic conference. Consideration of Bids, Contracts, Agreements and Expenditures Amend the FY14 Solid Waste Enterprise Fund Operating Budget by an increase of $96,000. Paul Wolff made a motion to approve. Monty Parks seconded. Vote was unanimous, 6-0. Amend the FY14 Emergency 911 Telephone Fund Operating Budget by an increase of $49,500. Paul Wolff made a motion to approve. Bill Garbett seconded. Vote was unanimous, 6-0. Amend the FY14 General Fund Operating Budget by $225,500 in order to account for shortfalls within individual department's budget line items. Monty Parks made a motion to approve. Paul Wolff seconded. Vote was unanimous, 6-0. Amend the FY 14 General Fund Operating Budget by $2,500.00 for Tybee Island Historical Society line item. Mr. Garbett stated this is a project that the City will look into for the advantages of historic preservation and is primarily directed toward the City of Savannah. They will visit to explore the advantages of the City of Tybee Island for $2,500. He explained that the Tybee Island Historical Society will match the grant and the total bill for this project is $35,000. The only adjustment that needs to be made is that the City would not pay the Tybee Island Historical Society that amount but pay the Savannah Historical Commission. Mayor Buelterman asked for clarification as to the budget the funds would be taken from. Mayor pro tern Doyle stated if would be from the current budget (FY14). Bill Garbett made a motion to approve. Paul Wolff seconded. Vote was unanimous, 6-0. Public Hearings Adoption of the FY14 — 15 Budget. Mayor pro tem Doyle opened the public hearing and asked if anyone would like to speak for or against the proposed budget. Paul Wolff made a motion to approve as proposed. Monty Parks seconded for discussion. Mayor Buelterman asked Mayor pro tem Doyle to confirm the 1.5% COLA and 1.5% merit are included in the budget as well as the 4.158 millage. Mayor pro tern Doyle confirmed. Bill Garbett made a motion to delete the proposed $23,000 expenditure in the clerk's budget (100-1130-54) for software and return the funds to the contingency. Paul Wolff seconded. Discussion: Mayor Buelterman asked Mayor pro tern if the motion needed to include where the $23,000 would be put in the current budget. Mayor pro tern Doyle stated that she had discussed this with Mr. Hughes and the funds would go to the FY 2015 contingency. Ms. Schleicher confirmed. Voting in favor were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle and Bill Garbett. Voting against was Barry Brown. Motion carried 5-1. Paul Wolff made a motion to approve the budget as amended. Bill Garbett seconded. Discussion: Ms. Schleicher asked for clarification regarding the motion. She explained that mayor and council were given several options regarding the COLA and merit increases. Mr. Wolff confirmed. Mayor pro tem Doyle asked Mr. Wolff to amend his motion. Paul Wolff amended his motion to approve the budget that includes the 1.5% COLA for all employees and 1.5% merit increase for those employees that scored higher than a 3 on their performance evaluation to include the City Manager and City Clerk. Bill Garbett seconded. Voting in favor were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle and Bill Garbett. Voting against was Barry Brown. Motion carried 5-1. Mayor pro tern Doyle made reference to the recent Public Safety Committee Meeting and the discussion regarding the purchase of police cars. She stated that the City has the opportunity to purchase two Ford Inceptors Taurus' for approximately $17,900 and she would like to propose that once the new budget is in place, the Tybee Island Police Department purchase the two vehicles as there are funds in the general fund to include outfitting. Mayor pro tern Doyle stated that the Public Safety Committee recommended to purchase three Ford Inceptors Taurus' and one Ford Fusion Hybrid for an administrative vehicle. Mr. Hughes clarified the procedure for voting. Ms. Schleicher asked for clarification from mayor and council. She stated that the funds are currently in the FY 2015 budget and would not want to lose the opportunity to purchase these vehicles at the discounted rate. Mr. Wolff agreed with Mayor pro tern Doyle. Mr. Garbett recommended the approval of four police vehicles in the upcoming budget. Mayor pro tern Doyle called for a motion. Bill Garbett made a motion to include the purchase of four police vehicles in the upcoming budget to include two Ford Taurus Inceptors. Needing further clarification in the motion, Mr. Garbett withdrew his motion. Monty Parks made a motion to follow the recommendation of the Public Safety Committee with three Ford Interceptors and one Hybrid Ford Fusion with two of the three Interceptors to be purchased as soon as the 2015 fiscal year starts. Paul Wolff seconded. Vote was unanimous, 6-0. Consideration of Ordinances, Resolutions 36-2014, Annual Operating and Capital Budget. Mr. Hughes reminded mayor and council that this is to approve the ordinance adopting the operating and capital budget in the amount of $36,733,530 which includes the enterprise funds. Paul Wolff made a motion to approve. Monty Parks seconded. Voting in favor were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle and Bill Garbett. Voting against was Barry Brown. Motion carried 5-1. Council, Officials and City Attorney Considerations and Comments Pension Issue Regarding Accrued Eligibility. Mr. Hughes stated that this agenda item is the master agreement for the pension plan referring to direction to be given, when someone retires and is eligible to collect but does not apply until a later date. This is not a budget issue for the City. Monty Parks made a motion to approve. Barry Brown seconded. Vote was unanimous, 6-0. Agreement with SunTrust on lease purchase of E911 equipment and Resolution thereon. Mr. Hughes stated this agenda item is an agreement to purchase the E911 equipment to include a resolution. In May there were two options before mayor and council for the loan, one being a GMA loan and the other SunTrust. SunTrust was tentatively approved subject to the documentation being approved. Mr. Garbett asked Ms. Hudson if this was the preferred payer. Ms. Hudson confirmed. Mayor Buelterman asked Ms. Hudson to explain the shortfall in the 911 system in terms of cell phones. Ms. Hudson responded that the landline and wireless monies have not been coming in. She further explained that individuals that live locally and have cell service in other locations their 911 fees go to that location and not Tybee. Paul Wolff made a motion to approve to include the Resolution. Bill Garbett seconded. Vote was unanimous, 6-0. Paul Wolff made a motion to adjourn to Executive Session to discuss litigation. Monty Parks seconded. Vote was unanimous, 6-0. Paul Wolff made a motion to return to regular session. Monty Parks seconded. Vote was unanimous, 6-0. Paul Wolff made a motion to adjourn. Monty Parks seconded. Vote was unanimous, 6-0. Meeting adjourned at 7:45PM