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HomeMy Public PortalAbout20120229 - Agenda Packet - Board of Directors (BOD) - 12-08 i f Midpeninsula Regional i ` Open Space District Meeting 12-08 SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, California 94022 Wednesday, February 29,2012 CLOSED SESSION MEETING OF THL MIDPENINSULA REGIONAL_OPEN SPACE DISTRwt,BEGINS AT 5:00 P.M.* SPECIAL MILTING OF TH ,.MIDPENINSULA RIGIONAL OPEN SPACE DIS"TRICT BEGINS A'1'7:00 P.M.* AGENDA SPECIAL MEETING 5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE:MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION ROLL.CALL 1. CONFERENCE WITH LABOR NEGOTIATORS--Government Code Section 54957.6 Agency designated representatives: Deborah Glasser-Kolly, Kate Drayson, David Sanguinetti, Annetta Spiegel Employee Organization: Midpeninsula Regional Open Space District Field Employees' Association 7:00 ADJOURNMENT REGULAR MEETING 7:00 RE:CUL AR MEETING OF THE BOARD OF DIRECTORS OF TTIE MIDPENINSULA RE:CIONAL OPEN SPACE DISTRICT— PUBI.IC SESSION ROLL CALL ORAL CONIMIiNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR l. Approve Minutes of the Regular and Special Board Meetings—January 25, 2012 2. Approve Revised Claims Report 3. Approve Written Communications— D. Patnode, S. McQueen, and W. Estrada 7:05 CONSENT CALENDAR(CONTINUED) 4. Appoint District Auditor for FY2012—M. Foster 5. Approval of Resolution Implementing Amended PERS Regulations for Existing Special Compensation for the Board Appointee Group: General Manager,General Counsel and District Controller—Board Appointee Evaluation Committee 7:30 BOARD fit SINESS 6. Appointment of Sheryl L. Schaffner as General Counsel and Approval of General Counsel's Employment Agreement--Board Appointee Evaluation Committee 7. Approval of General Manager Employment Agreement Regarding Vehicle Allowance—Board Appointee Evaluation Committee 8. Consideration of the Controller's Report on the Proposed Fiscal Year 2012-13 Budget—M. Foster 9. A. Initial Presentation of the District's Proposed Budget for Fiscal Year 2012-201 3)—K. Drayson B. Review MidpeninSUla Regional Open Space District FY2012-13 Preliminary Action Plan— L Tottori 10. Award of Contract for CEQA Analysis of Proposed Site Specific Weed and Pest Management Project 2012— 2014—C. Roessler INFORMAHONAL REPORTS— Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff-, opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a Future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT I'iines are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TOADDRLAS THE HOARD. the Chau- on agenda items at the time each hein is considered bi,the Board of Directors. t"ou rna} adcIress the Board concerning otltc r matters during Oral Co�nmunicationr. F_ach speaker will ordinarily be limited to three minutes. .IItC1-uaIe1Y,You may comment to the Boal-(I by a written communication, which the Board appreciates. Consent Calendar::ill items on the Consent Caleiuku-ina'v be approved without discussion b'v one motion. Board members, the Generalpublic1 Ianogei% and inenthers of the public may request that on nent he removed fromthe Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,ifyou need assistance to participate in this meeting,please contact the District Clerk at(650)69 1-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that arc considered to be a public record and are distributed to Board members less than 72 boors prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle.Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe,District('Icrk for the Midpeninsula Regional Open Space District(MROSI)),declare that the foregoing agenda for the Special Meeting of the MROSD Board ot'Directors Authority was posted and available for review on February 24,2012,at the Administrative Offices ofMROSI).330 Distel Circle, Los Altos California,94022. The agenda is also available on the District's web site at Signed this 24"'day ofFebruaty,at Los Altos,California. P,;r cam.Q— District Clerk February 24,2012 I • Claims No. 12-04 Meeting 12-08 Date 2/29/12 Midpeninsula Regional Open Space District # Amount Name Description 16940 $599,000.00 ## Old Republic Title Company Land Acquisition-POST Madonna Creek Ranch 16941 $16,827.50 Butano Geotechnical Engineering Engineering Services-Peters Creek Bridge Upgrade Project 16942 $11,136.00 John Northmore Roberts&Associates Consulting Services For Design&Construction Documents- Mindego Gateway Staging Area 16943 $7,720.00 # Hazard Management Services Hazardous Materials Surveys At Hawthorn Property 16944 $6,927.06 Callander Associates Landscape Design&Remediation Work For Ravenswood Lot Area Architecture 16945 $6,775.00 United States Geological Survey Districts Contribution For Operation&Maintenance Of The San Gregorio Creek Stream Gage 16946 $6,250.00 Heyday Publishing Services-40th Anniversary Coffee Table Book 16947 $6,223.66 Patsons Media Group Printing Services-Business Cards/Envelopes/Brochures For RSA,Ravenswood&Los Trancos 16948 $6,000.00 Mark Hylkema Archeological Investigations At Russian Ridge 16949 $5,608.18 Portola Park Heights Property Owners' Districts Portion For Road Improvements Association 16950 $5,145.98 *1 U.S.Postmaster Postage For Spring Newsletter 16951 $4,675.00 Minh Le Leadership Consulting Services 16952 $4,020.00 Martin Eberhard Reimbursement-Districts Portion For Road Work Around Skyline Area 16953 $3,961.16 NFP Accounting Technologies Annual Maintenance&Support-Accounting Software 16954 $3,427.20 Howard Rome Martin&Ridley Legal Services-Gullicksen Litigation 16955 $3,195.67 *2 First National Bank Miscellaneous Expenses-Catering For Year End Celebration/ Twix Veterinary Visit/Gavel For Director/Meeting Room Rental Fee For General Counsel Interviews 16956 $2,911.11 Accountemps Accounting Temp 16957 $2,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 16958 $2,438.75 Sherry L Niswander&Associates Construction Inspection Services-Folger Remodel 16959 $2,322.22 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm Phase III 16960 $2,200.00 Ninyo&Moore Environmental Consulting Services-Exposure Assessment From Soil Sample Data 16961 $2,194.20 The Bank Of New York Mellon Note Paying Agent Fees-2004 Revenue Bonds 16962 $2,000.00 Hazard Management Services Bridge Safety Training 16963 $1,885.00 Normal Data Consulting Services-Permits Database 16964 $1,835.81 *2 First National Bank Field Supplies/Drill Accessories/Two Flood Flashlights For Patrol Trucks/Fence Bolts/Pond Monitoring Supplies/Duffel Bag For Winch Gear/Supplies For Skyline Sign Installation 16965 $1,762.50 Hexagon Transportation Consultants Traffic Study-ECDM 16966 $1,647.57 Summit Uniforms Uniform Expenses 16967 $1,623.75 Acterra Native Plants For Pond Projects 16968 $1,611.51 Hsieh, Benny Reimbursement-Break Room Supplies/Computer&Printer Supplies/Notebook For Public Affairs 16969 $1,326.96 *2 First National Bank Business Related Meals-Board Meetings/GM Meeting/Food For General Counsel Finalist Interviews/Lunch For Planner II Interview Panel 16970 $1,269.30 *2 First National Bank Office Supplies/1099 Forms/Post Card&Postage For Mt. Umunhum Public Meeting/Surge Protector/Supplies To Repair AO Audio System 16971 $1,200.00 Rutherford&Chekene Structural&Geotechnical Assessment-Mt. Umunhum Radar Tower 16972 $1,156.98 Design Concepts Graphic Design Services-Mt. Umunhum Postcard&Flyer 16973 $1,099.05 Priority 1 Public Safety Equipment Convert Patrol Truck To Maintenance Truck 16974 $1,030.07 *3 County Of Santa Clara-Department Permit Fee For Shed At Fremont Older Of Planning&Development Page 1 of 4 i Claims No. 12-04 Meeting 12-08 Date 2/29/12 Midpeninsula Regional Open Space District # Amount Name Description 16975 $1,000.00 Neofunds By Neopost Replenish Postage Meter-AO 16976 $960.00 Koff&Associates Classification&Compensation Study Services 16977 $939.88 State Water Resources Control Board Oversight Costs At Mindego Ranch 16978 $925.00 Aaron's Septic Tank Service Pumping Services-Pump Vault At Purisima Creek's Northridge Lot 16979 $921.32 CMK Automotive Vehicle Maintenance&Repairs 16980 $906.05 Cascade Fire Equipment Company Hose Roller&Vehicle Hitch Brackets For Fire Pumpers 16981 $856.48 *2 First National Bank Volunteer Supplies-Outdoor Service Project/New Years Eve Project 16982 $839.96 R.E. Borrmann's Steel Company Implement Rack For Tractor Supplies/Steel For Bollards At Thornewood 16983 $814.81 Arbil] Gloves For Rangers&DST's 16984 $775.28 Metro Mobile Communications Radio Repair&Radio Batteries 16985 $766.30 Geocon Consultants Environmental&Geotechnical Consulting Services For Mindego Ranch Landfill 16986 $686.95 *2 First National Bank Computer,Website&Internet Expenses-Email Service Provider For Sending Email Blasts/Adobe Indesign Software For Newsletter Work/DVD Drive&Fan/Printer For AO 16987 $685.36 West Valley Collection Garbage Service&Dumpster For Cleanup-SAO 16988 $589,09 Stevens Creek Quarry Dump Charge For Disposal Of Old Culverts At FFO/Base Rock For Road A Work o t RSA 16989 $575.00 County Of San Mateo Information Rent For Radio Repeater At Pise Peak Services Department 16990 $545.72 San Jose Water Company Water Service-RSA 16991 $484.44 Stevens Creek Chrysler Jeep Dodge Patrol Truck Repair 16992 $476.59 Safety Kleen Solvent Tank Service-FFO&SFO 16993 $470.96 Kwik Key Lock&Safe Company Keys For AO Cabinet/Extra Keys For Maintenance Truck/Key Rings 16994 $462.53 Deluxe For Business Printing Services-Accounts Payable Checks 16995 $445.00 *2 First National Bank Vehicle Maintenance&Supplies 16996 $444.32 Orlandi Trailer Supplies To Repair Trailor 16997 $426.75 Burrellesluce Media Contacts For Press Releases&E-Clipping Service 16998 $409.01 *4 County Of Santa Clara-Household Hazardous Material Disposal Fee Hazardous Waste Program 16999 $399.81 Tadco Supply Janitorial Supplies 17000 $380.00 Greenlnfo Network Preserve Finder Upgrades 17001 $363.25 Madco Welding Supplies 17002 $318.64 Krames StayWell Training-CPR Posters For Field Offices/Emergency Medical Response Course Materials 17003 $305.14 Congdon, Bunny Lodging&Mileage-Accounting Department Support 17004 $285.12 Forestry Suppliers Field Safety Supplies 17005 $268.87 *2 First National Bank Advertising,Subscriptions&Books-Survey Monkey Monthly Subscription/Book"Vascular Plants Of California" 17006 $259.28 Emergency Medical Products First Aid Training Supplies 17007 $250.00 *2 First National Bank Conferences&Training-Rangeland Summit Registration 1 California Special Districts Association Conference Registration 17008 $236.56 Mission Valley Ford Vehicle Maintenance&Repairs 17009 $228.81 California Water Service Company Water Service-FFO 17010 $227.89 Palo Alto Upholstery Drivers Seat Backrest Repair 17011 $216.00 Palo Alto Medical Foundation Employee Medical Services 17012 $215.53 Royal Brass Hydraulic Hose For Excavator/Hose Fittings 17013 $205.04 West Payment Center Monthly Information Charges 17014 $200.00 *5 State Water Resources Control Board Two Stockpond Registration Fees Page 2 of 4 i Claims No. 12-04 Meeting 12-08 Date 2/29/12 i Midpeninsula Regional Open Space District # Amount Name Description I 17015 $196.49 O'Reilly Auto Parts Vehicle Maintenance Supplies/Transmission Fluid/Wiper Blades/FFO Shop Supplies 17016 $194.92 Galls Uniform Expenses 17017 $190.54 Green Waste Garbage Service-SFO 17018 $190.00 American Red Cross Red Cross Training Certificates 17019 $175.00 American Society Of Safety Engineers Membership Dues 17020 $166.53 Turf&Industrial Equipment Company Annual Service For Electric Utility Vehicle/Keys For Tractor 17021 $162.00 *2 First National Bank Membership Dues-Society Of American Forester's 17022 $142.87 Amici's East Coast Pizzeria Business Related Meal-Slender False Brome Meeting 17023 $137.07 Lab Safety Supply Field Supplies-Hard Hats&Cotton Brow Pads 17024 $134.02 *2 First National Bank Uniform Expenses 17025 $120.04 Davison,Steve Uniform Expense 17026 $120,00 T-Squared HVAC Heater Inspection-Rental Residence 17027 $113.84 The Ed Jones Company Refurbish Badges For Ranger 17028 $112.88 McKowan,Paul Reimbursement-Volunteers Supplies 17029 $110.31 Mission Trail Waste Systems Garbage Service-AO 17030 $100.00 County Of San Mateo Human Training Course-Excel 2007 Resources Department 17031 $100.00 Don Congdon Associates Fee To Use Quote From Edward Abbey In Coffee Table Book 17032 $97.34 Reneau,Frances Reimbursement-Uniform Expense 17033 94.35 San uinetti David$ g Reimbursement-Mileage 17034 $89.97 Wemorp h PrintingServices-Time Cards 17035 035 $80.75 ID Plus Name Tags For Staff 17036 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 17037 $75.00 City Of Palo Alto-Revenue Collections Parking Citation Reviews 17038 $72.80 Mountain View Garden Center Concrete For Storage Shed Ramp At FFO 17039 $64.47 Grand Prix Air Filters For ATV 17040 $61.11 Pine Cone Lumber Lumber For FFO Volunteer Project-New Retaining Wall At Zinfandel Trail 17041 $60.00 Bankosh,Michael Reimbursement-Cell Phone 17042 $57.75 Protection One Fire Inspection&Monitoring-AO 17043 $52.50 Ace Fire Equipment&Service Fire Extinguisher Maintenance Company 17044 $50.00 Marion L Wright Fee To Use Quote From Anais Nin In Coffee Table Book 17045 $49.00 Department Of Housing&Community Registration For Trailor AT SFO Development 17046 $26.50 Specialty Truck Parts Driver Vehicle Inspection Books 17047 $26.25 Rayne Of San Jose Water Service-Fremont Older 17048 $12.90 Ergoworks Ergonomic Equipment 17049 $10.54 United Parcel Service Parcel Shipping Page 3 of 4 Claims No. 12-04 Meeting 12-08 Date 2/29/12 Midpeninsula Regional Open Space District # Amount Name Description Total $755,273.73 *1 Urgent check issued 2/21/12 *2 Urgent check issued 2/9/12 The total amount for First National Bank is$10,431,06 *3 Urgent check issued 2/14/12 *4 Urgent check issued 2/14/12 *5 Urgent check issued 2/23/12 # Hawthorn expense ## In the event agenda item is not approved,this claim will not be processed I i i I I i i Page 4 of 4 i Claims No. 12-04 Meeting 12-08 Date 2/29/12 Revised Midpeninsula Regional Open Space District # Amount Name Description 16940 $599,000.00 ## Old Republic Title Company Land Acquisition-POST Madonna Creek Ranch 16941 $16,827.50 Butano Geotechnical Engineering Engineering Services-Peters Creek Bridge Upgrade Project 16942 $11,136.00 John Northmore Roberts&Associates Consulting Services For Design&Construction Documents- Mindego Gateway Staging Area 16943 $7,720.00 # Hazard Management Services Hazardous Materials Surveys At Hawthorn Property 16944 $6,927.06 Callander Associates Landscape Design&Remediation Work For Ravenswood Lot Area Architecture 16945 $6,775.00 United States Geological Survey Districts Contribution For Operation&Maintenance Of The San Gregorio Creek Stream Gage 16946 $6,250.00 Heyday Publishing Services-40th Anniversary Coffee Table Book 16947 $6,223.66 Patsons Media Group Printing Services-Business Cards/Envelopes/Brochures For RSA, Ravenswood&Los Trancos 16948 $6,000.00 Mark Hylkema Archeological Investigations At Russian Ridge 16949 $5,608.18 Portola Park Heights Property Owners' Districts Portion For Road Improvements Association 16950 $5,145.98 *1 U.S.Postmaster Postage For Spring Newsletter 16951 $4,675.00 Minh Le Leadership Consulting Services 16952 $4,020.00 Martin Eberhard Reimbursement-Districts Portion For Road Work Around Skyline Area 16953 $3,961.16 NFP Accounting Technologies Annual Maintenance&Support-Accounting Software 16954 $3,427.20 Howard Rome Martin&Ridley Legal Services-Gullicksen Litigation 16955 $3,195.67 *2 First National Bank Miscellaneous Expenses-Catering For Year End Celebration/ Twix Veterinary Visit/Gavel For Director/Meeting Room Rental Fee For General Counsel Interviews 16956 $2,911.11 Accountemps Accounting Temp 16957 $2,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 16958 $2,438.75 Sherry L Niswander&Associates Construction Inspection Services-Folger Remodel 16959 $2,322.22 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm Phase III 16960 $2,200.00 Ninyo&Moore Environmental Consulting Services-Exposure Assessment From Soil Sample Data 16961 $2,194.20 The Bank Of New York Mellon Note Paying Agent Fees-2004 Revenue Bonds 16962 $2,000.00 Hazard Management Services Bridge Safety Training 16963 $1,885.00 Normal Data Consulting Services-Permits Database 16964 $1,835.81 *2 First National Bank Field Supplies/Drill Accessories/Two Flood Flashlights For Patrol Trucks/Fence Bolts/Pond Monitoring Supplies/Duffel Bag For Winch Gear/Supplies For Skyline Sign Installation 16965 $1,762.50 Hexagon Transportation Consultants Traffic Study-ECDM 16966 $1,647.57 Summit Uniforms Uniform Expenses 16967 $1,623.75 Acterra Native Plants For Pond Projects 16968 $1,611.51 Hsieh, Benny Reimbursement-Break Room Supplies/Computer&Printer Supplies/Notebook For Public Affairs 16969 $1,326,96 *2 First National Bank Business Related Meals-Board Meetings/GM Meeting/Food For General Counsel Finalist Interviews/Lunch For Planner 11 Interview Panel 16970 $1,269.30 *2 First National Bank Office Supplies/1099 Forms/Post Card&Postage For Mt. Umunhum Public Meeting/Surge Protector/Supplies To Repair AO Audio System 16971 $1,200.00 Rutherford&Chekene Structural&Geotechnical Assessment-Mt.Umunhum Radar Tower 16972 $1,156.98 Design Concepts Graphic Design Services-Mt. Umunhum Postcard&Flyer 16973 $1,099.05 Priority 1 Public Safety Equipment Convert Patrol Truck To Maintenance Truck 16974 $1,030.07 *3 County Of Santa Clara-Department Permit Fee For Shed At Fremont Older Of Planning&Development Page t of 4 Claims No. 12-04 Meeting 12-08 Date 2/29/12 Revised Midpeninsula Regional Open Space District # Amount Name Description 16975 $1,000.00 Neofunds By Neopost Replenish Postage Meter-AO 16976 $960.00 Koff&Associates Classification&Compensation Study Services 16977 $939.88 State Water Resources Control Board Oversight Costs At Mindego Ranch 16978 $925.00 Aaron's Septic Tank Service Pumping Services-Pump Vault At Purisima Creek's Northridge Lot 16979 $921.32 CMK Automotive Vehicle Maintenance&Repairs 16980 $906.05 Cascade Fire Equipment Company Hose Roller&Vehicle Hitch Brackets For Fire Pumpers 16981 $856.48 *2 First National Bank Volunteer Supplies-Outdoor Service Project/New Years Eve Project 16982 $839.96 R. E. Borrmann's Steel Company Implement Rack For Tractor Supplies/Steel For Bollards At Thornewood 16983 $814.81 Arbill Gloves For Rangers&OST's 16984 $775.28 Metro Mobile Communications Radio Repair&Radio Batteries 16985 $766.30 Geocon Consultants Environmental&Geotechnical Consulting Services For Mindego Ranch Landfill 16986 $686.95 *2 First National Bank Computer,Website&Internet Expenses-Email Service Provider For Sending Email Blasts/Adobe Indesign Software For Newsletter Work/DVD Drive&Fan/Printer For AO 16987 $685.36 West Valley Collection Garbage Service&Dumpster For Cleanup-SAO 16988 $589.09 Stevens Creek Quarry Dump Charge For Disposal Of Old Culverts At FFO/Base Rock For Road Work At RSA 16989 $575.00 County Of San Mateo Information Rent For Radio Repeater At Pise Peak Services Department 16990 $545.72 San Jose Water Company Water Service-RSA 16991 $484.44 Stevens Creek Chrysler Jeep Dodge Patrol Truck Repair 16992 $476.59 Safety Kleen Solvent Tank Service-FFO&SFO 16993 $470.96 Kwik Key Lock&Safe Company Keys For AO Cabinet/Extra Keys For Maintenance Truck 1 Key Rings 16994 $462.53 Deluxe For Business Printing Services-Accounts Payable Checks 16995 $445.00 *2 First National Bank Vehicle Maintenance&Supplies 16996 $444.32 Orlandi Trailer Supplies To Repair Trailor 16997 $426.75 Burrellesluce Media Contacts For Press Releases&E-Clipping Service 16998 $409.01 *4 County Of Santa Clara-Household Hazardous Material Disposal Fee Hazardous Waste Program 16999 $399.81 Tadco Supply Janitorial Supplies 17000 $380.00 Greenlnfo Network Preserve Finder Upgrades 17001 $363.25 Madco Welding Supplies 17002 $318.64 Krames StayWell Training-CPR Posters For Field Offices/Emergency Medical Response Course Materials 17003 $305.14 Congdon, Bunny Lodging&Mileage-Accounting Department Support 17004 $285.12 Forestry Suppliers Field Safety Supplies 17005 $268.87 *2 First National Bank Advertising,Subscriptions&Books-Survey Monkey Monthly Subscription/Book"Vascular Plants Of California" 17006 $259.28 Emergency Medical Products First Aid Training Supplies 17007 $250.00 *2 First National Bank Conferences&Training-Rangeland Summit Registration/ California Special Districts Association Conference Registration 17008 $236.56 Mission Valley Ford Vehicle Maintenance&Repairs 17009 $228.81 California Water Service Company Water Service-FFO 17010 $227.89 Palo Alto Upholstery Drivers Seat Backrest Repair 17011 $216.00 Palo Alto Medical Foundation Employee Medical Services 17012 $215.53 Royal Brass Hydraulic Hose For Excavator/Hose Fittings 17013 $205.04 West Payment Center Monthly Information Charges 17014 $200.00 *5 State Water Resources Control Board Two Stockpond Registration Fees Page 2 of 4 Claims No. 12-04 Meeting 12-08 Date 2/29/12 Revised Midpeninsula Regional Open Space District # Amount Name Description 17015 $196A9 O'Reilly Auto Parts Vehicle Maintenance Supplies/Transmission Fluid/Wiper Blades/FFO Shop Supplies 17016 $194.92 Galls Uniform Expenses 17017 $190.54 Green Waste Garbage Service-SFO 17018 $190.00 American Red Cross Red Cross Training Certificates 17019 $175.00 American Society Of Safety Engineers Membership Dues 17020 $166.53 Turf&Industrial Equipment Company Annual Service For Electric Utility Vehicle/Keys For Tractor 17021 $162.00 *2 First National Bank Membership Dues-Society Of American Forester's 17022 $142.87 Amici's East Coast Pizzeria Business Related Meal-Slender False Brome Meeting 17023 $137.07 Lab Safety Supply Field Supplies-Hard Hats&Cotton Brow Pads 17024 $134.02 *2 First National Bank Uniform Expenses 17025 $120.04 Davison,Steve Uniform Expense 17026 $120.00 T-Squared HVAC Heater Inspection-Rental Residence 17027 $113.84 The Ed Jones Company Refurbish Badges For Ranger 17028 $112.88 McKowan,Paul Reimbursement-Volunteers Supplies 17029 $110.31 Mission Trail Waste Systems Garbage Service-AO 17030 $100.00 County Of San Mateo Human Training Course-Excel 2007 Resources Department 17031 $100.00 Don Congdon Associates Fee To Use Quote From Edward Abbey In Coffee Table Book 17032 $97.34 Reneau, Frances Reimbursement-Uniform Expense 17033 $94.35 Sanguinetti,David Reimbursement-Mileage 17034 $89.97 Wemorph Printing Services-Time Cards 17035 $80.75 ID Plus Name Tags For Staff 17036 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 17037 $75.00 City Of Palo Alto-Revenue Collections Parking Citation Reviews 17038 $72.80 Mountain View Garden Center Concrete For Storage Shed Ramp At FFO 17039 $64.47 Grand Prix Air Filters For ATV 17040 $61.11 Pine Cone Lumber Lumber For FFO Volunteer Project-New Retaining Wall At Zinfandel Trail 17041 $60.00 Bankosh,Michael Reimbursement-Cell Phone 17042 $57.75 Protection One Fire Inspection&Monitoring-AO 17043 $52.50 Ace Fire Equipment&Service Fire Extinguisher Maintenance Company 17044 $50.00 Marion L Wright Fee To Use Quote From Anais Nin In Coffee Table Book 17045 $49.00 Department Of Housing&Community Registration For Trailor AT SFO Development 17046 $26.50 Specialty Truck Parts Driver Vehicle Inspection Books 17047 $26.25 Rayne Of San Jose Water Service-Fremont Older 17048 $12.90 Ergoworks Ergonomic Equipment 17049 $10.54 United Parcel Service Parcel Shipping 17050 R $5,000.00 First American Title Company Deposit-Land Acquisition 17051 R $4,637.32 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 17052 R $2,247.96 New World Systems Integrated Accounting And Financial System Software& Implementation Services 17053 R $1,200.00 IDEAL Property Damage Repair Asbestos Abatement Services-Rental Residence 17054 R $1,090.12 Stevens Creek Quarry Dump Charges For Disposal Of Old Concrete Culverts At FFO/ Base Rock For Road Repairs At RSA/Rock For FFO Stock 17055 R $972.55 Tires On The Go Tires 17056 R $538.43 Clean Harbors Environmental Services Oil Drum Disposal 17057 R $533.78 Gou,Vicky Reimbursement-Registration For Google Analytics Conference/ Social Media In Government Communication Conference Expenses Page 3 of 4 Claims No. 12-04 Meeting 12-08 Date 2/29/12 Revised Midpeninsula Regional Open Space District # Amount Name Description 17058 R $509,99 California Water Service Company Water Service-AO&Windy Hill 17059 R $329.32 Congdon,Bunny Lodging&Mileage-Accounting Department Support 17060 R $326.13 Beckman,Craig Reimbursement-Uniform Expenses 17061 R $197.50 Monster Mechanical HVAC Service-AO 17062 R $163.78 Davison,Steve Reimbursement-Uniform Expenses 17063 R $163.73 Petty Cash Mileage/Office Supplies/Carwash/Volunteer Snacks/ Accountant Interviews Expenses 17064 R $85.23 Spiegel,Annetta Reimbursement- Lunch For Accountant Oral Board Panelists 17065 R $58.29 Carlson,Kerry Reimbursement-Uniform Expenses 17066 R $55.00 California Department Of Public Health Water Treatment Certification Renewal 17067 R $54.26 Sears Battery For Welder/Generator-FFO 17068 R $34.58 Reneau,Frances Reimbursement-Field Supplies 17069 R $20.00 City Of Palo Alto Utilities Utility Fees-Black Mountain Total $773,491.70 '1 Urgent check issued 2/21/12 '2 Urgent check issued 2/9/12 The total amount for First National Bank is$10,431.06 "3 Urgent check issued 2114/12 "4 Urgent check issued 2/14/12 "5 Urgent check issued 2/23/12 # Hawthorn expense ## In the event agenda item is not approved,this claim will not be processed Page 4 of 4 Midpeninsula Regional " Open Space District To: Board of Directors From: Stephen E. Abbors Date: February 29, 2012 Re: Written Communications II Michelle Radcliffe From: Joel Silverman Sent: Friday, January 27. 20124:47PW1 To: Michelle Rodo|hfo [c: Kirk Lenington Subject: Regarding Comment on Eucalyptus Removal at Pulgaa Ridge OSP Hi Michelle, Attached is the email Summer originally received and forwarded on to me from Mr, Patnode, Summer said that the person's concerns were adequately addressed in our permit application. 'The County did send a reply letter discussing the decision to grant our permit She too is unclear on the intended audience ofMr, Patnode's letter, but this is not something that Would normally goto the Board of Supervisors for the County. Let me know how to proceed mrdiscuss with Kirk and he can let me know. Thonks, Joel Joel Silverman Resource Management Specialist l MidpBninsU!a Regional C}pBD Space District 330 Di5te| Circle, Los Altos, [A94O77 | P: (�5�\ �gl-12�� - F� (�5O\ 691-0485 ` ' ` ' From: SumnnerBur|ison Sent: Thursday, December1S, 20114:14PM To: Joel Silverman Subject: Fwd: Tree removal permit Pu{gasRidgo Joel, Just an FYI on the below email Ijust received. Also, I've not been to the Pulgas Ridge Preserve before so I'm not sure how self evident it will be for me to know where we are meeting up at specifically. Is there a specific parking lot or marker that I should be aware of? Thanks, Summer SummerBur|ison San Mateo County Planning and Building 455 County Center, 2nd Floor Redwood City, CA94063 Tel: (650) 363'1815 Fax: (650) 363-4849 z >>> <d0p48@aol.com> 12/15/2011 3:32 PM >>> Hello I oppose the tree removel permit for the Mid Peninsula Open Space District at 3001 Edgewood Rd. My reasons are simple: 1. Your staff will tell you that the area will be revegetated; what this really means is that weeds will be allowed to grow and maybe some slow-growing oaks will be planted. I believe that fast-growing trees should be planted. 2. The alleged reason for removing these trees is that they are not native to our area. Neither car cars. That is not enough reason to remove things. 3. This removal will scar the hillside and leave a long-time barren patch. Such patches are already visible from past work by this entity. Please forward this email to all directors. Thank you. Darwin Patnode 3353 Brittan Ave. #13 San Carlos CA 94070 2 i {ap Vt OpenSpace i)RAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION February 22, 2012 I Dear Mr. Patnode: Thank you for your comments regarding the removal of eucalyptus trees from Pulgas Ridge Open Space Preserve (OSP). The purpose of this letter is to provide you with information on why the Midpeninsula Regional Open Space District (District) is removing eucalyptus trees at this preserve. The removal of blue gum eucalyptus (Eucalyptus globulus) trees, and other types of non-native vegetation from Pulgas Ridge OSP began with the demolition of the original tuberculosis hospital in 1985, and has continued under a 20-year restoration plan the District developed in 1994. The goals of the restoration plan are to enhance the natural values of the preserve by replacing invasive non-native vegetation with native species, and create an environment for self-sustaining native vegetation that will require little or no maintenance in the long term. The District has slowly removed the invasive plants from the Preserve's hilltop to meet these goals, including the removal of a few eucalyptus trees every year, and native plants are gradually establishing in the former eucalyptus stands. Eucalyptus trees are being removed because they cause serious impacts to the environment, a view supported by scientific publications as well as many land management agencies. Eucalyptus trees are so ubiquitous in California, it is easy to think of them as part of the native California landscape, however, they were introduced from Australia in the 1850s as a prospective lumber crop. Although this venture failed because the tree does not produce quality lumber in the Northern Hemisphere, vast numbers of eucalyptus trees continue to grow and spread throughout coastal California. While some birds and other mobile species such as monarch butterflies can make use of its structure, the blue gum inhibits the coexistence of native plant species and the wildlife that co-evolved with them. Eucalyptus trees replace native plants by developing dense, tall canopies and creating a deep layer of chemically-disruptive leaf litter which few other understory plants can tolerate. Because eucalyptus trees lower plant diversity, provide lower quality habitat for wildlife overall, and stands of the tree can double in size within a decade, they present a significant threat to biodiversity. Eucalyptus leaf litter also increases soil water repellency, leading to losses in ground water recharge and higher rates of I I erosion. Because eucalyptus trees are highly flammable, easily carry fire into their canopies, and can send fire brandy over large distances, they alter the normal fine regime of many vegetation types and therefore can increase fire hazard and severity to park lands and surrounding neighborhoods. After the eucalyptus trees at Pu|gas are removed, the District designs a project to plant orallow the natural regeneration of native plants to the former eucalyptus areas. These plants are watered and weeded for several years. Soils in the area are very poor, thus growth of many plants is s|ovv, however, native plant success is measured and monitored in each phase and adjustments are made in areas where recovery is not meeting the objectives. At some sites. � natural recruitment or "volunteer" plants have greatly added to the overall native plant cover. Although native plant cover may be low for the first few years, the District is committed to the long-term recovery of these sites and will continue to monitor and adapt management accordingly. � In 2006, the District applied for and was granted a three-year permit from the County of San � Mateo to remove 15 large eucalyptus trees. In 2009 and 2012. similar permits were issued. � allowing for the completion of the 1994 restoration plan. Under these permits and the restoration plan, final planting should be completed by2Ol5 and maintenance is expected to � � continue until 201 7 or when the restored areas are self-sustaining. The District, together with volunteers and the California Conservation [nrps, has removed euca|yptus, prickly pear cactus, � and acacia from several acres and has seen the area regenerate, as is documented in � photography and aerial images. While it will take time, planted oak seedlings will eventually become mature trees, which will provide visual screening for Preserve visitors from surrounding land uses. � � We hope this letter addresses your concerns and explains why the Open Space District has � taken this approach to gradually restore the former hospital site to natural and self-sustaining � conditions that provide good habitat for native wildlife. � Sincerely, Curt Riffle, Board President K4idpeninsu|a Regional Open Space District 2 � � Michelle Radcliffe From: Steve Abbors Sent: Monday, January 30, 2012 9:27 AM To: Michelle Radcliffe; Ana Ruiz Subject: FW: 01/29/2012 - MrUmunhum@cruzio.com -Contact Board FYI - Steve Stephen E. Abbors General Manager sabbo rs(a)open space.org Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 P: (650) 691-1200- F: (650) 691-0485 -----Original Message----- From: Pete Siemens Sent: Sunday, January 29, 2012 9:59 PM To: BOARD Subject: FW: 01/29/2012-MrUmunhum(a)cruzio.com - Contact Board Info From: MrUmunhum(a)cruzio.com [MrUmunhum@cruzio.com] Sent: Sunday, January 29, 2012 9:44 AM To: Vicky Gou; Pete Siemens Subject: 01/29/2012- MrUmunhum(a)cruzio.com - Contact Board First Name: willaim Last Name: estrada Email Address: MrUmunhumacruzio.com Ward /Location: Mt Umunhum Comments: I was assaulted by one of your invited guest. Sirs, On Saturday Jan 28 at 3:45 1 was assaulted by one of your cycle activist thugs. He ran directly into me when I attempted to stop him from trespassing onto private property on Mt Umunhum Road. Your organization is not doing the right thing when it comes to trespassers and you do not patrol the Mt Umunhum road enough. Someone is going to get hurt because of your lack of enforcement of your own rules. Please add this item to your next meeting and let me know when it will be discussed. Don't just pass this on to your legal section without giving it to the board. spa err Regional 0penSpace I Midpeninsula Regional©pen Space District DRAFT RESPONSE February 3, 2012 PREPARED BY STAFF FOR BOARD CONSIDERATION Dear Mr. Estrada, The Board appreciates you contacting us directly regarding your concerns with trespassing on Mount Umunhum Road. It is very unfortunate that you experienced a confrontation with a cyclist. The District has been working diligently to address both security and trespassing concerns on Mount Umunhum Road and at the former Air Force Station. In 2011,the District opened a South Area Outpost office near Hicks Road to place rangers in closer proximity to the entire Sierra Azul region. In addition, in summer 2011, the District extended area closures around Mount Umunhum in order to better enforce and cite for trespassing. Notwithstanding, our rangers cannot be everywhere at the same time, thus not every instance of trespassing can be apprehended. The District is aware that some trespassing still does occur, and you may be assured that we take this very seriously and that we are actively evaluating additional options to further address this issue. You are welcome to come to and speak during the public oral communications time set aside at the beginning of every Regular Board meeting, which normally occur every second and fourth Wednesday of the month. For additional Board information please refer to: http://www.openspace.org/about us/meetings.asp Sincerely, Curt Riffle, Board President Cc: 1. MROSD Board of Directors 2. Stephen E. Abbors, General Manager 3. Ana Ruiz, Planning Manager 4. David Sanguinetti, Operations Manager 5. Meredith Manning, Mount Umunhum Site Planning Project Manager 6. Gina Coony, Mount Umunhum Site Cleanup Project Manager 33o Distel Circle Los Altos,CA qzm 1 >650 6y! 1zot1 1 -oSo 6a-i o/,65 ( ,vtivv.,oDenspace c�rg Michelle Radcliffe Subject: FW: 01/29/2012 -Scott@Com-ctl.com -Contact Board From: Scott@Com-ctl.com [Scott@Com-ctl.com] Sent: Sunday, January 29, 2012 9:31 AM To: Vicky Gou; Pete Siemens Subject: 01/29/2012- Scott(a)Com-ctl.com - Contact Board First Name: Scott Last Name: Mcqueen Email Address: Scott@Com-ctl.com Ward/Location: Umunhum Comments: Just wanted you to know(not sure what info they pass on to you) Scott: I have watched the security guard go in and out for a week and if your intent is not to catch the scrappers but to detour them and if your going to spend the money anyway, why don't you just leave him inside SA08, like the first night. The first night alone, I watched him detour and turn around over 8 cars. Sitting by the flag pole with his flasher strobes on all night just seems to be a waste of your money. Ina week they have detoured several groups of kids/partiers (after hours) at SA08, and this has been in cold weather. Depending how long you intend to keep this security contract, I would like to see how effective it is when the weather warms up and gate problems increase. I hope you are collecting and recording the data from these contacts as this should give our planners some actual activity p Y g 9 � 9 Y P Y data regarding the road after hours for future discussions on gates prior to the park opening. I will let you know if the scrapers access the base again. We have invested several thousand dollars in cameras at the yellow gate to monitor access 24 hours a day. We use this information to provided you with dates, times and photos of your "after hour visitors". 1 J: pen Scott@Com-ctl.com DRAFT RESPONSE February 3, 2012 PREPARED 6Y STAFF FOR BOARD CONSIDERATION Dear Mr. McQueen, Thank you for your recent e-mail message concerning security patrols at the former Almaden Air Force Station on Mount Umunhum. The District has been working diligently to address both security and trespassing concerns on Mount Umunhum Road and at the former Air Force Station. In 201 1 the District opened a South Area Outpost office near Hicks Road to place rangers in closer proximity to the entire Sierra Azul region. In addition, in summer 201 1 the District extended area closures around Mount Umunhum in order to better enforce and cite for trespassing. Misdemeanor citations are being issued. Expansion of the closed areas has also enhanced our rangers' ability to deter trespassers. The District is aware that some trespassing still does occur, and you may be assured that we take this very seriously and that we are actively evaluating additional options to further address this issue. In order to address your specific inquiry, let me briefly explain the District's objective for engaging a security company at this time. The security company has been retained for the Mount Umunhum Remediation and Demolition project to address recent thefts that have been occurring at the former Air Force Station. Given this objective, the only means by which the District can ensure these thefts are deterred is to station the security guard at the site. The presence of the security guard at the base has successfully prevented additional instances of theft. It is possible that a substantial number of the vehicles that drive up Mt. Umunhum Road after hours will turn around once they encounter a locked gate, whether a security guard or ranger are present or not. However, some cars may park and remain after hours. The Board will direct staff to evaluate further means to best address this issue. Please know that the District is grateful to Communication & Control Inc. and its investment in cameras and technology that helped greatly in gaining information about this issue. We understand that staff has been responsive to your inquiries in the past and has worked to develop security measures to address your concerns. The District will continue to work with you on security measures. Both the Board and staff look forward to continuing to work with Communication & Control, Inc. to address these mutual concerns. � We look fomvonj to our ongoing discussions as we move forward with demolition, restoration, and legitimate and controlled public access. Sincerely, Curt Riffle, Board President Co l' MR[JSD Board ofDirectors 2. Stephen E' Abbors, General Manager 3' Ana Ruiz, Planning Manager 4' David 3ongu|nmtti, Operations Manager 5. Meredith Manning, Mount UnnunhurnSite Planning Project Manager b' Gino Couny, Mount UmunhumSite Cleanup Project Manager � � � � � - ^ GENERAL MANAGER Stephen E,Abhors Regional OpenSpace Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Yoriko Kishimoto led Cyr Curt Riffle Nonette Hanko Larry Hassett Cecily Harris March 7, 2012 Dear Mr. Patnode: Thank you for your comments regarding the removal of eucalyptus trees from Pulgas Ridge Open Space Preserve (OSP). The District considers these types of land management decisions very carefully and we want to provide you with information on why the Midpeninsula Regional Open Space District (District) is removing eucalyptus trees at this preserve. The removal of blue gum eucalyptus (Eucalyptus globulus) trees and other types of non-native vegetation from Pulgas Ridge OSP began with the demolition of the original tuberculosis hospital in 1985, and has continued under a 20-year restoration plan the District developed in 1994. The goals of the restoration plan are to enhance the natural values of the preserve by replacing invasive non-native vegetation with native species, and to create an environment for self-sustaining native vegetation that will require little or no maintenance in the long term. The District has been removing the invasive plants from the Preserve's hilltop to meet these goals, which has included the removal of a few eucalyptus trees every year, and native plants are now growing in these areas. Eucalyptus trees cause serious impacts to natural environments, a view that is supported by scientific publications as well as many land management agencies. Eucalyptus trees are so ubiquitous in California it is easy to think of them as part of the native California landscape. While some birds and other mobile species such as monarch butterflies can make use of its structure, the blue gum eucalyptus inhibits native plant species and the wildlife that co-evolved with them. Eucalyptus trees replace native plants by developing dense, tall canopies that shade out native plants and creating a deep layer of chemically-disruptive leaf litter which few understory plants can tolerate. Because of the fact that eucalyptus trees lower plant diversity, provide lower quality habitat for wildlife overall, and their stands can double in size within a decade; they present a significant threat to biodiversity. Eucalyptus leaf litter also increases soil water repellency, leading to losses in ground water recharge and higher rates of erosion. Additionally, eucalyptus trees are highly flammable, can easily carry fire into their canopies, and can send fire brands over large distances. These characteristics alter the normal fire regime of many vegetation types and increase fire hazard and severity to preserve lands and surrounding neighborhoods. f 33�1 C,rC;e LOS A-toS,CA 94022 650 69,_i2ac j '6-;0 6gl0:L9� .OpenS�dC2.0i� Before the removal of eucalyptus trees at Pulgas Ridge OSP, the District develops a revegetation project to determine the most appropriate means to reestablish native plants to the former eucalyptus areas. The revegetation sites are watered and weeded for several years. Unfortunately, soils in the area are very poor and thus the growth of many plants is slow. However, native plant success is measured and monitored in each project phase and adjustments are made in areas where native plant reestablishment is not meeting the revegetation objectives. Although native plant cover may be low for the first few years, the District is committed to the long-term recovery of these sites and will continue to monitor and adapt management accordingly. In 2006, the District applied for and was granted a three-year permit from the County of San Mateo to remove 15 large eucalyptus trees. In 2009 and 2012, similar permits were issued, allowing for the completion of the 1994 restoration plan. Under these permits and the restoration plan, final planting should be completed by 2015 and maintenance is expected to continue until 2017 or when the restored areas are self-sustaining. While it will take time, planted oak seedlings will eventually become mature trees which will provide visual screening for Preserve visitors from surrounding land uses. We hope this letter addresses your concerns and explains why the Open Space District has taken this approach to gradually restore the former hospital site to a natural and self- sustaining condition that provides good habitat for native wildlife. Sincerely, ��P, - Curt Riffle, Board President Midpeninsula Regional Open Space District 2 44, r­it—I I jk I ' Midpeninsula Regional Open Space District R-12-27 Meeting 12-08 February 29, 2012 AGENDA ITEM 4 AGENDA ITEM Appointment of District Auditor for FY201 1-12 CONTROLLER'S RECOMMENDATION Appoint Vavrinek, Trine. Day & Co. as the District's auditor for FY201 1-12 and authorize the General Manager to execute an engagement letter agreement in the amount of$18,781. DISCUSSION In 2011, the District entered into a three-year agreement with Vavrinek, Trine, Day & Co. to serve as the District's auditor. In the first year of their contract. Vavrinek's services were considered excellent for the District's year-end audit. Staff recoanmends the District continue to retain Vavrinek for the FY2011-12 year-end audit, which will commence in May 2012. Assuming that the District has no requirement for a federal Single Audit for FY2011-12, Vavrinek's audit fee will, by prior agreement, be $18,781. This is the same fee charged last year. Because of the deferral of most of the federally-funded Mount Umunhum project work to FY2012-13, there appears to be no requirement for a Single Audit until next year. The agreement lists a fee for the Single Audit of$3,719. FISCAL IMPACT The District's required financial audit is an ongoing, annual cost. The Controller's recommendation represents a $5,944 incremental reduction from the amount paid to the prior District auditors in FY2009-10. The proposed amount, $18,781, is included in the Administration Department's FY2012-13 proposed budget. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. III I R-12-27 Page 2 CEQA COMPLIANCE This agenda item is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS 14'approved by the Board, staff will contact Vavrinck, Trine, Day & Co. to request an engagement letter and will set up a purchase order to retain their audit services. Prepared by: Michael Foster, Controller Contact person: Same as above c4� Midpeninsula Regional Open Space District R-12-26 Meeting 12-08 February 29. 2012 AGENDA ITEM 5 AGENDA ITEM Approval of Resolution Implementing Amended PERS Regulations for Existing Special Compensation for the Board Appointee Group: General Manager, General Counsel and District Controller AD HOC BOARD APPOINTEE EVALUATION COMMITTEE'S RECOMMENDATION 1. Adopt the attached resolution implementing amended PERS Regulations for Existing Special Compensation for the Board Appointee Group: General Manager, General Counsel and District Controller. SUMMARY The California Public Employees' Retirement System (PERS) adopted amended regulations regarding regular and special compensation. In order to implement these amendments for the Board Appointee Group, adoption of a resolution ratifying the existing special compensation for this Group is required. There is no fiscal impact resulting from this action. DISCUSSION The California Public Employees' Retirement System (PERS) adopted two amended regulations effective in August, 2011. The purpose of the regulations is to insure consistency between PERS employers and enhance transparency of public employee compensation by requiring that employees' pay rates be listed on a publicly available pay schedule and that items of special compensation be set out in a written policy or agreement. The first regulation, set out in Section 570.5 of PERS regulations, requires each agency to have a publicly adopted and available pay schedule for all employees. The District is in compliance with this regulation as it has adopted and posted on its website such a pay schedule. (See Report R-I I- 110). The second regulation, set out in Section 571 of PERS regulations, similarly requires a publicly adopted and available policy for payment of items of special compensation. Special compensation is an item of pay provided by the District as part of employee compensation. These items are reported to PERS as part of employee compensation. Upon retirement, such items may be eligible to be included in the calculation of pension benefits. For example, the Memorandum of Agreement between the District and the Field Employees Association includes various items that are reported to R-12-26 Page 2 PERS in this category. These include shift differential pay, longevity pay, and uniform allowance. The District's Personnel Policies and Procedures Manual sets out items of special compensation for office, supervisory, and management employees. A similar document is required for the Board Appointee Group. The attached resolution fulfills this requirement. The resolution states the existing and long-standing policy of the District regarding the two items of special compensation received by this group: merit pay and Employer Paid Member Contributions (EPMC). EPMC is that portion of the PERS- required employee contribution to the District's PERS premium. The current amount of EPMC for all employees is 6%. The EPMC for the Board Appointee Group has been reported to PERS as special compensation since adoption of the first publicly adopted Board resolution establishing EPMC for all employees in 2007. It was last revised in 2008. (See Reports R-07-09 and R-08-32). The District has had a merit pay system for this Group for over twenty years. In 2008, the Board tasked the Board Appointee Evaluation Committee with establishing a more structured and updated evaluation system for its Appointees identifying with more specificity the performance goals and objectives upon which payment of merit pay would be based. (See Report R-08-47). The Board has publicly implemented this system (See Report R-09-88 and Report R-10-82). Attachment I to the Resolution before the Board is the current evaluation system for this Group. Upon adoption of the Resolution, the District will be in compliance with the amended PERS regulations. FISCAL IMPACT Adoption of this Resolution will have no fiscal impact. It restates and ratifies existing policy. PUBLIC NOTICE All public noticing requirements of the Brown Act have been met. No additional notice is necessary. CEQA COMPLIANCE This item is not subject to the California Environmental Quality Act. NEXT STEPS If approved. the Resolution will become effective immediately. Attachments: 1. Resolution Implementing Amended PERS Regulations for Existing Special Compensation for the Board Appointee Group: General Manager, General Counsel and District Controller. Submitted by: Ad Hoc Board Appointee Evaluation Committee (President Riffle and Directors Cyr and Harris) Contact Person: President Riffle, Chair RESOLUTION NO. 12-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT IMPLEMENTING AMENDED PERS REGULATIONS FOR EXISTING SPECIAL COMPENSATION FOR THE BOARD APPOINTEE GROUP: GENERAL MANAGER, GENERAL COUNSEL AND DISTRICT CONTROLLER AND APPROVING AND RATIFYING ITS EXISTING POLICY REGARDING SPECIAL COMPENSATION FOR THE GROUP WHEREAS, on April 25, 2007 by Resolution 07-16 and on February 27, 2008 by Resolution 08-12, the Board of Directors of the Midpeninsula Regional Open Space District adopted a policy of reporting the value of Employer Paid Member Contributions (EPMC) for the Board Appointee Group as special compensation for PERS purposes; and WHEREAS, the Board has and has had a policy of reporting merit pay for the Group as special compensation pursuant to identified performance goals and objectives; and WHEREAS. the Board has a Process and System for Evaluation of the Board Appointee Group including the conditions upon which merit pay may be awarded and the amount of merit pay eligibility; NOW, THEREFORE, BE IT RESOLVED as follows: I The Mid peninsula Regional Open Space District Board Appointee Group consists of the General Manager, General Counsel and Controller. 2. It has been and is the policy of the Board of Directors of the Midpeninsula Regional Open Space District to pay the following two items of special compensation to the Board Appointee Group: a. the value of Employer Paid Member Contribution (EPMC); and b. Merit Pay. 3. The EPMC paid on behalf of the Board Appointee Group is 6% of the employee's compensation. This percentage may change from time to time and, if so, this Resolution shall be updated with the applicable percentage if any. 4. Merit Pay is paid in the amount and upon the conditions set out in the attached Board Appointee Group Evaluation System and Process, attached hereto and made a part of this Resolution as Attachment 1. 5. This Resolution shall be effective immediately upon adoption by the District's Board of Directors. i rr 5..1 R„1& C.#.Le r :;1f `:t:�r� �, s ) ti".:. • ` �C. Hi) i.t`0f p R I0R ATTACHMENT ONE Midpeninsula Regional Open Space District Board Appointee Employment Class: Annual Evaluation System and Form The purpose of this document is to memorialize the system used by the Board of Directors of the Midpeninsula Regional Open Space District to conduct its annual performance evaluation of the Board Appointee Employee Classification. Each Board Appointee Employment Agreement includes a requirement that the employee's performance be reviewed annually by the Board of Directors based on objectives and performance goals to which the Board and its employees have agreed. In addition, this process enables the Board and its Appointee Class the opportunity to plan for and p pp pP Y identify performance goals and objectives and assess performance in that context. The Board may evaluate its Appointee Class more frequently as needed. Employee: [General Manager, General Counsel, and District Controller] Evaluation Period: April 1, through March 31 (District Fiscal Year) Date of Evaluation: Planned Objectives and Accomplishments for the Evaluation Period List obiectives,for^this period including key items of the annual Action flan, and suggested areas ,lbr iml?roverneni from previous evaluation Objective Performance Standard Accomplishment Unplanned Accomplishments for Evaluation Period Objective Accomplishment Comment Performance Factors Use a rating scale of. 5=Consistently exceeded expectations; 4=Met expectations and occasionally exceeded expectations; 3=Met expectations; 2=Occasionally failed to meet expectations; I=Consistently failed to meet expectations. Factor Performance Standard Rating Notes How well above objectives were met overall Overall rating Performance Summary (Board Feedback): Suggested Areas of Development: Employee Comments: Objectives for next Evaluation Period: Objective Performance Standard 2 Timing Assumptions for Annual Performance Review Process: January through March: Board and ABC Committee develop and approve next fiscal year budget and approve Action Plan. April-May: Presentation of Annual Action Plan Review for prior fiscal year May: With this information, Board begins appointee evaluation process May 1- 15: Using Evaluation Form, appointees complete Objectives and Accomplishments Sections, self-assess Performance Factors and suggest Objectives for next evaluation period-, senior managers provide Board President with optional written feedback to the Board President for Board consideration during the review process. The Board President distributes such feedback in hardcopy to the Board Members. May 15-')1: Full Board reviews Evaluation Form information and any other relevant factors during a performance evaluation closed session. Board meets with its Appointees to review Form and discuss any performance issues of interest or concern. Board determines factor ranking. Thereafter, BAE Committee facilitates process and writes performance summary and suggested areas of development based on comments from evaluation closed session. June 1-15: Board meets with each employee in closed session to provide evaluation feedback. Employee may include comments on their evaluation form. Full Board authorizes BAE Committee to negotiate any compensation and benefit adjustments or employment agreement amendments with each employee. Merit pay levels are determined by overall Board rating. BAE reports back to Board. June 15-30: Any adjustment in compensation, benefits, or amendments to employment agreements are then approved by the full Board in public session. A final copy of each Appointee's evaluation Form, signed by the Board President, is distributed to each Appointee and to the Board of Directors. November: Full Board meets with each employee for a mid-year narrative session and will suggest changes to Objectives if needed. Board discusses any performance issues or concerns with its appointees. January: The District Clerk shall schedule the required evaluation sessions in the annual Board Calendar at the start of each calendar year. 3 IL Le�l Midpeninsula Regional Open Space District R-12-25 Meeting 12-08 February 29, 2012 AGENDA ITEM 6 AGENDA ITEM Appointment or Sheryl L. Schaffner as General Counsel and Approval of General Counsel's Employment Agreement BOARD APPOINTEE EVALUATION COMMITTEE RECOMMENDATION 1. Asa result of the Board's evaluation of applicants for employment as the District*s General Counsel, appoint Sheryl L. Schaffner as the District's General Counsel, effective March 19, 2012. 2. Adopt the attached resolution approving the General Counsel's Employment Agreement. SUMMARY As a result of the announcement that the District's current General Counsel would retire at the end of 2011, the Board undertook an extensive recruitment process to conduct a successful search for a highly qualified successor for this position. The Board tasked the Board Appointee Committee to work with the Board's selected executive recruitment firm to develop a recruitment plan and timeline and work with the recruiter to screen and identify the most highly qualified applicants. With this information, the Board interviewed the most highly qualified candidates. The Board is delighted to have selected Sheryl Schaffner as the District's new General Counsel effective March 19, 2012. DISCUSSION As a result of Susan Schectman's announcement that she intended to retire as the District's General Counsel at the end of 2011, the Board tasked the Board Appointee Evaluation Committee (Committee) to undertake steps in the recruitment process and provide recommendations back to the full Board. The first Committee tasks were to prepare a Request for Proposals for experienced executive recruitment firms and to recommend a recruiter, candidate profile, process and timeline for R-12-25 Page 2 approval by the Board in order to conduct a successful and orderly search for a new General Counsel (See Reports Nos. R-11-99 and R-I 1-107). The Committee (composed initially of Directors Hanko, Riffle and Hassett and later Director Cyr in place ol'Director Hanko) recommended, and the Board selected, Peckham and McKenney as the District's executive recruiter. Peckham conducted an extensive and widely publicized executive search for the most qualified candidate. The Committee worked with Peckham to review the many applications received and recommended a group of qualified applicants for further consideration by the Board. The Board reviewed the applicant group's qualifications and, after further evaluation, selected finalist candidates to interview. On January 13"' and January 20"'. the Board interviewed the finalists. Based on the Board's review, it is the Committee's recommendation to proceed to appoint Sheryl Schaffner as the District's new General Counsel, effective March 19, 2012. From the Committee's perspective, this is "a natural fit." While the District had a tremendous pool of talent to choose from, Ms. Schaffner's background in environmental and administrative law, hands-on experience in open space protection, working with land trusts, and her deep background in working with public agencies and regulatory agencies will all be an immediate benefit to the District. She also comes in with a strong understanding of the District's mission and challenges. Ms. Schaffner is currently the City Attorney of San Ramon. She has 19 years of experience practicing law for public agencies. She began her career as an attorney in one of the state's premier law firms specializing in the California Environmental Quality Act. She then became staff counsel to the California Department of Conservation, working on environmental issues such as agricultural land preservation through the Williamson Act. Later in her career, she became Senior Staff Counsel to the State Water Resources Control Board and functioned as lead attorney for the San Francisco Bay and North Coast Regional Water Quality Control Boards. During that time, she also served a term as a City Councilwoman for the City of Davis, giving her a unique perspective on the role of an elected official as compared to the role of its attorney. It was during her Water Board work that she was invited to apply for the position of City Attorney of Eureka, as she had been working actively in that area in timber protection in her role as counsel to the Water Board. She served as City Attorney until she accepted the position as City Attorney of San Ramon. Ms. Schaffner has said that this job opportunity "speaks to the core of my original motivations for going to law school 22 years ago, and that is natural resource, species and open space protection." Having thoroughly considered all qualified applicants, it is the Committee's recommendation to appoint Sheryl Schaffner as the District's new General Counsel. R-12-25 Page 3 FISCAL IMPACT The proposed compensation and benefit package in the employment agreement will have no additional fiscal impact. The proposed annual salary is the same salary established for the current General Counsel. PUBLIC NOTICE Public notice of this Agenda item was provided pursuant to the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEPS If the Board approves the Committee's recommendations, the Board President will execute the attached Employment Agreement and Sheryl L. Schaffner will begin her District service on March 19, 2012. Submitted by: Board Appointee Evaluation Committee (President Riffle, Directors Cyr and Harris) Contact person: Curt Riffle, Board President Attachment: 1. Resolution Approving Employment Agreement with the General Counsel RESOLUTION NO. 12-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING GENERAL COUNSEL EMPLOYMENT AGREEMENT WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District desires to enter into a District General Counsel Employment Agreement ("Agreement") with Sheryl L. Shaffner, employing her as the District's General Counsel, effective March 19th, 2012 NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the President of the Board of Directors or other appropriate officer to execute the attached District General Counsel Employment Agreement on behalf of the Midpeninsula Regional Open Space District to appoint and employ Sheryl L. Schaffner s as the District's General Counsel effective March 19, 2012. i j Midpeninsula Regional Open Space District R-12-24 Meeting 12-08 February 29, 2012 AGENDA ITEM 7 AGENDA ITEM Approval of Revision to General Manager Employment Agreement Regarding Vehicle Allowance and Technical Amendments AD HOC BOARD APPOINTEE EVALUATION COMMITTEE'S RECOMMENDATION 1. Adopt the attached resolution authorizing the Board President to execute the revised General Manager Employment Agreement Regarding Vehicle Allowance and other technical revisions. SUMMARY As part of his employment agreement, the General Manager currently receives a monthly vehicle allowance. Administration of this allowance by the District's accounting staff requires staff time to perform the associated tasks to account for mileage and calculate taxable income. The General Manager has requested that the vehicle allowance be deleted from his employment agreement and in lieu thereof included in his salary to eliminate this administrative task. The Board Appointee Evaluation Committee recommends approval of the request. DISCUSSION The District's original employment agreement with the General Manager included a vehicle allowance of$400.00 per month as part of his total compensation (See Report R-09-88). As a result, the General Manager currently receives a check for$400.00 each month as a result of the significant use of his private vehicle for District business. This requires the issuance of a separate check by the accounting staff each month. It also requires the General Manager to keep a monthly ledger of all business mileage which he then provides to accounting staff. Accounting staff uses that information to calculate taxable income. Because mileage varies monthly, so does this calculation. The General Manager is requesting that the Board approve an amendment to his employment agreement to delete this vehicle allowance and include the sum in his annual salary, thereby eliminating these administrative tasks and process. R-12-24 Page 2 The Ad Hoc Board Appointee Evaluation Committee recommends approval of this request and recommends the Board approve the attached resolution amending the General Manager's employment agreement accordingly. General Counsel has prepared the proposed amended Employment Agreement and has advised that technical amendments be made to sections of the Agreement regarding PERS and eligibility for merit pay to reflect the Board's policy regarding special compensation for the Board Appointee Group. These changes will conform to the provisions of the General Counsel's employment agreement and PERS regulations. FISCAL IMPACT The recommended action will result in approximately $1,046 in annual cost due to PERS reporting and payment requirements for the slight increase in the General Manager's annual salary. PUBLIC NOTICE All public noticing requirements of the Brown Act have been met. No additional notice is necessary. CEQA COMPLIANCE This item is not subject to the California Environmental Quality Act (CEQA). NEXT STEPS If approved, the amended employment agreement will go into effect immediately. Attachments: 1. Resolution Approving Employment Agreement for the General Manager 2. Redline of Employment Agreement with General Manager Showing Revisions Submitted by: Ad Hoc Board Appointee Evaluation Committee (President Riffle, Directors Cyr and Harris) Contact Person: President Riffle i RESOLUTION NO. 12-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AN EMPLOYMENT AGREEMENT FOR THE DISTRICT GENERAL MANAGER WHEREAS, effective July 8, 2009, the Board of Directors of the Midpeninsula Regional Open Space District entered into a District General Manager Employment Agreement ("Agreement") with Stephen E. Abbors, employing him as the District's General Manager; and WHEREAS, effective July 14, 2010, the Board of Directors approved a first Amendment to the District General Manager Employment Agreement; and WHEREAS, the General Manager has requested that the Board approve an amendment to his employment agreement deleting the monthly vehicle allowance and in lieu thereof including this amount in his annual salary, and the Board desires to grant this request to eliminate unneeded administrative tasks and to make other technical revisions; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District authorizes the President of the Board of Directors or other authorized Board Officer to execute the attached District General Manager Employment Agreement. DISTRICT GENERAL MANAGER EMPLOYMENT AGREEMENT This Employment Agreement ("Agreement") is made and entered into this 29th day of February, 2012 by and between Midpeninsula Regional Open Space District, a California public agency ("District"), and Stephen E. Abhors ("General Manager"). NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Designation of District General Manager Effective April 14, 2008, Stephen E. Abbors is appointed and employed as General Manager of the District. 2. Essential Powers and Duties A) The General Manager's powers and duties shall be as specified in Sections 5538 and 5549 of the Public Resources Code of the State of California; and B) All duties, powers, and responsibilities as provided in the District Personnel Policies and Procedures Manual ("Manual"); and C) Such other duties as the Board of Directors may direct consistent with the District's enabling legislation; and D) The General Manager shall perform his duties and exercise his powers consistent with due diligence, according to the highest and most professional standards, and in compliance with all federal, state and local laws, ordinances, rules and regulations which are applicable to or associated with the performance of such duties. 3 Comp and fi 3. Com ensat on Bene ts Compensation and benefits shall be according to the terms and conditions set out in the Manual, except as set forth herein. A) Salary. As compensation for the services to be performed hereunder, the General Manager shall receive an annual salary at the rate of $185,953.44, effective immediately. B) Annual Salary Adjustment and Performance review. The Board of Directors ("the Board") shall annually review the General Manager's performance pursuant to the Board's labor policy "Board Appointee Employment Class: Annual Evaluation System and Form". The Board may review his performance at any time as determined necessary and appropriate by the Board. At the time of the annual performance review, or such other time as determined appropriate by the Board, the parties may propose to modify or amend this Agreement and the Board may consider an annual salary adjustment for the General Manager. Any such annual salary adjustment shall be effective on April Is'. District General Manager Page 2 Employment Agreement C) Meritorious Pay. The District may grant the General Manager a meritorious pay award, ranging from 0% to 5%, over and above the General Manager's annual salary and in addition to consideration of a possible annual salary adjustment. Such meritorious pay shall be based on the Board's annual review of the General Manager's performance and pursuant to the Board's labor policy "Board Appointee Employment Class: Annual Evaluation System and Form" which sets out the conditions and eligibility for such merit pay and the criteria and objectives to be considered during, the evaluation. Meritorious Pay shall not be a salary adjustment, but rather recognition for performance during the previous year of service. D) Vacation, Holiday, and Sick Leave. Upon commencement of his employment, the General Manager shall be credited with forty (40) hours of vacation leave and forty (40) hours of sick leave. Thereafter, the General Manager shall earn vacation leave at the rate of a regular full time employee with 10-14 years of service (equivalent to 20 days per year) in accordance with the Manual. The General Manager shall also earn holiday, personal, administrative and sick leave at the current rate of accrual for Department Managers in accordance with the Manual. After the one-year anniversary date of the General Manager's employment, the General Manager may elect to cash-out up to eighty (80) hours of accrued vacation leave in any calendar year. E) Retirement Plan. The District contracts with the California Public Employees' Retirement System (PERS) to provide its employees the Local Miscellaneous 2.5% at 55 retirement plan (" the Plan"). Pursuant to the District's labor Policy for the Board Appointee Group, the District shall pay the same percentage of the General Manager's required employee contribution to PERS as it pays for other District employees if any, resulting in an Employer Paid Member Contribution ("EPMC") and will pay the District's employer contribution in accordance with the District's Plan. The District currently pays all but 2% of the General Manager's required 8% employee contribution. This payment may change from time to time as may the employer contribution. F) Benefit Plans. The District shall pay the full premium for the General Manager and his dependents for enrollment in any medical insurance plan offered by the District. The District shall also provide dental, vision, life insurance, and other benefits available to management employees in accordance with the Manual and as approved by the Board of Directors from time to time, including, but not limited to, participation in the sick leave conversion program. The District will also provide the cafeteria plan in accordance with Internal Revenue Code Section 125 as provided in the Manual. G) Membership and Conferences. The District shall pay for the General Manager's membership or participation in the National Recreation and Parks Association (NRPA), the California Parks and Recreation Society (CPRS), the California Association of Regional Park and Open Space Administrators (CARPOSA), and such other organizations and conferences as may be approved by the District District General Manager Page 3 Employment Agreement Board, in additional to any membership payments offered to employees in the Manual. H) Special Compensation. The District shall report the value, if any, of EPMC to PERS as special compensation. In the event that for any reason PERS disallows any of General Manager's salary or compensation to be included in the calculation of the value of the General Manager's retirement benefit, the General Manager shall have no claim or recourse of any kind against the District. 1) Severance Pay. In the event that the District terminates the General Manager's employment for reasons other than cause, the Board shall compensate the General Manager in the amount equal to six (6) months' compensation based upon the General Manager's salary as of the date of termination. As used in this Section, .cause" shall mean malfeasance, commitment of an illegal act or current substance abuse. A termination for cause shall also include an agreement by the District that the General Manager may resign in lieu of termination for cause. 5. Termination The General Manager may terminate this Agreement upon sixty (60) days* written notice to District. In the event the General Manager resigns or retires, he shall not be entitled to any severance pay as set out in Section 4 of this Agreement. The General Manager is an at-will employee serving at the pleasure of the District Board of Directors and may be discharged at any time without cause, subject to the provisions of Section 4 hereinabove. There is no express or implied promise made to the General Manager of continued District employment. 6. Entire Agreement This instrument contains the entire agreement of the parties and may be changed only by an agreement in writing signed by the parties hereto. 7. Effect of Waiver No waiver by a party of any provision of this Agreement shall be considered a waiver of any other provision or subsequent breach of the same or of any other provision, including the time for performance of any such provision. The exercise by a party of any remedy provided in this Agreement or at law shall not prevent the exercise by that party of any other remedy provided in this Agreement or at law. 8. Amendment No amendment, alteration, or variation in the terms of this Agreement is valid unless made in writing and signed by both parties. District General Manager Page 4 Employment Agreement 9. Notices Any notices to be given by either party to the other shall be made in writing, by either personal delivery or by mail, registered or certified, postage prepaid, with return receipt requested. Notices delivered personally shall be deemed received as of actual receipt; mailed notices shall be deemed received as of five days after the date postmarked. Mailed notices shall be addressed to the respective parties as follows: To the District: Midpeninsula Regional Open Space District Attention: President, Board of Directors 330 Distel Circle Los Altos, CA 94022 To the General Manager: Stephen E. Abbors, General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 IN WITNESS WHEREOF, the parties hereto have executed this Employment Agreement effective this 29th day of February, 2012 at Los Altos, California. MIDPENINSULA REGIONAL OPEN GENERAL MANAGER: SPACE DISTRICT: By: Curt Riffle, President Stephen E. Abhors Date: Date: ATTEST: APPROVED AS TO FORM: Michelle Radcliffe District Clerk Susan Schectman, General Counsel Midpeninsula Regional Open Space District R-12-28 Meeting 12-08 February 29, 2012 AGENDA ITEM 8 AGENDA ITEM Consideration of the Controller's Report on the Proposed Fiscal Year 2012-13 Budget GENERAL MANAGER'S RECOMMENDATION Z�q Approve the Controller's report on the Fiscal Year 2012-13 Budget. SUMMARY The District will begin the new fiscal year with an estimated cash balance of$34.3 million. Projected income and available cash are adequate to cover budgeted debt service and reserve requirements, operating expenses, capital projects, and up to $15 million of cash for purchase of new land. District long-ten-n financial projections indicate that the proposed budget is prudent and consistent with District plans and objectives. DISCUSSION The following cash flow projection shows the impact of the proposed Fiscal Year 2012-13 budget on the District's cash position. The District will begin the new fiscal year with estimated cash balances totaling$34.3 million. Approximately$1.4 million of this cash is not available to meet operating needs as it represents the reserve requirements of the District's outstanding public notes. Projected income and available cash are adequate to cover budgeted debt service and reserve requirements, operating expenses, capital projects, and up to $15 million of cash for purchase of new land. ANNUAL CASH FLOW PROJECTION FISCAL YEAR 2012-13 BUDGET ($Thousands) Estimated Beginning Cash Balance 34,296 Plus: Tax Revenue 28,383 Santa Clara County Parks Income 295 Development Grants 2,319 Interest Income 300 Rental Income 1,109 Other Income 205 Total Operating Revenue 32,611 R-12-28 Page 2 Minus: Property Management Expense 292 Land Acquisition Expenses 675 Operating Expenses 15,959 Strategic Plan & Other Non-Operating Expense 1,096 Capital Expenditures 5,454 Debt Service 8,902 Total Non-Land Expenditures 32,379 Operating Cash Flow 232 New Land Acquired 12,090 Gifts of Land 615 Acquisition Grants 2,475 Net Cash for Land 9,000 Estimated Ending Cash Balance 25,528 Income 1. Tax Revenue is budgeted at $28.38 million (67%from Santa Clara County and 33% from San Mateo County), an increase of 2.7% over the prior fiscal year. District property tax growth has recovered slightly in the 201 1-12 tax year(ending in June 2012), forecast to be up by 2.0%. The District will continue to receive this level of tax revenue in the April to June period. In the next tax year, beginning in July, county assessor reports indicate secured property tax growth, within our District boundaries, in the 3.5% range. This includes a full 2% increase from growth in the California Consumer Price Index. Combining the 2.0% growth in the first three months with a forecast 3.5% growth in the last nine months, the overall budgeted growth for the District in FY2012-13 is 2.7%. 2. Santa Clara County Parks Income is budgeted at $295,000, up 3% from FY2011-12, as specified in the contract signed in 2010. 3. Development Grant Income is budgeted at $2.32 million, including $1.44 million of federal grants for the Mount Umunhum demolition and remediation project, $420,000 of POST funding for the Mindego Gateway project, and $384,230 for El Corte de Madera Creek parking and trails improvements. 4. Interest Income is projected at $0.30 million, assuming that interest rates remain low. 5. Rental Income is projected at $1.11 million, up 8% from FY2011-12. 6. Other Income is estimated at $205,000 for various reimbursements, fines, fees, cash donations, and loan repayments. This includes payments from redevelopment agreements with. Redwood City and East Palo Alto (a total of$68,849 in FY2010-11). It remains to be seen how the state plan to end redevelopment funding will impact this District revenue. Debt Capacity At the end of March 2012, the District will have bonded indebtedness equal to approximately 61%of its statutory debt limit. Projected future cash flows would allow issuance of no more than $15 million of additional debt, should this be needed to move forward certain strategic capital projects. No debt issuance is planned in FY2012-13. R-12-28 Page 3 Debt Service Debt service requirements for FY2012-1 3 total $8.90 million, a 9% decrease from FY2011-12. This decrease is due to the refinancing of the District's 1999 Bonds with its 2012 Refunding Notes. Debt service represents 3 1% of estimated tax revenue, down from 36% in FY2011-12. The currently scheduled payments are detailed in the Debt Service Annual Claims List, to be presented with the final budget presentation in March. Other Expenditures 1. Capital Expenditures: The budget includes $5.45 million for capital expenditure projects. including $2.12 million for Mount Umunhum projects, $1.40 million for public access facilities, $0.80 million for natural resources projects, $0.66 million for operations department equipment, $0.27 million for completion of the financial management software system project, $0.18 million for staff facilities and $0.16 million for planning projects. This compares to FY2011-12 capital spending of approximately $3.95 million. As listed above, this capital spending is partially offset by $2.32 million of budgeted grant income. 2. Property Management Expenses are budgeted at $0.29 million. 3. Land Acquisition Expenses are budgeted at $0.675 million. 4. Operating Expenses are budgeted at $15.96 million, or 56.2%of projected tax revenue. If the District spends 97% of this operating budget in FY2012-13, which would be a higher percentage than usual, operating spending will be at 54.6% of tax revenue, which is consistent with the long- term financial model. At this level, operational spending would be up 13% over the latest staff forecast for FY2011-12. 5. The budget assumes acquiring $12.1 million of land in FY2012-13. These acquisitions would generate $2.5 million of grant income and $0.6 million of gift income, leaving cash expenditures of$9.0 million for Land Acquisition. Reserves If all revenues and expenditures occur as budgeted, the District's cash balances would total $25.5 million at the end of FY2012-131. This would include $1.42 million of debt service reserve funds but exclude $1.95 million of Hawthorn endowment funds. Staff expects to spend approximately $50,000 from the Hawthorn endowment in FY2012-13; this is not included in the operating budget. Long-Term Cash Projections Attached is a fifteen-year cash flow projection covering the period through FY2026-27. The projection assumes no additional debt issuance and no new revenue source. For FY2012-13, the projection is the budget with the exception that operating expenses and capital expenditures are shown at 97% and 95% of budget, respectively. The projection assumes modest tax revenue growth in FY2013-14, 3.8%, rebounding to a 5% growth track thereafter. Future operating expense growth is assumed at 7% per year. Capital expenditures, net of associated grant income, are projected according to the current staff forecast through FY2014-1 5 and, thereafter, at the guideline level of 10.5% of tax revenue. The projection also includes the $1.77 million estimated non-recurring cost to R-12-28 Page 4 initiate implementation of the newly adopted strategic plan. Consistent with the balanced mandate of the strategic plan, the model yields $50 million of cash for land acquisition, $65 million of (net) capital expenditures and approximately $55 million of real growth in operating spending (assuming that a 5% per year increase would represent a steady-state service level given the projected investment in additional land and preserve improvements). Overall, the long-term projections indicate that the proposed budget is prudent and consistent with District plans and objectives. FISCAL IMPACT There are no unbudgeted fiscal impacts. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Board review of the Controller's Report is not a project under the California Environmental Quality Act(CEQA) and no environmental review is required. NEXT STEPS Consider adopting the FY2012-1 3) Budget in view of the information contained in the Controller's report. Attachment(s) 1. MROSD 15 Year Cash Flow Projection Prepared by: Michael L. Foster, Controller Contact person: Same as above MROSD 15 YEAR CASH FLOW PROJECTION No New Debt TAX GROWTH:fcst in 11-12, budget in 12-13, +3.8% 13-14, +5%AFTER 2/6/12 EXPENSE GROWTH: estimate in 11-12,97%of budget in 12-13, +7%THEREAFTER ($Millions) CAPEX: estimate in 11-12,95%of budget in 12-13, staff projectections for 13-15, 10.5%of TR thereafter STRAT PLAN: 80%of budget in 12-13; $1.77M 3 year total FISCAL YEAR: 11-12 12-1 13-14 14-15 15-16 16-1 17-1 18-19 19-2 20-21 21-22 22-2 23-2 24-25 25-26 26-27 2012-27 BEGINNING CASH 21.74 36.26 28.38 21.50 13.74 8.66 7.83 7.72 7.64 7.58 7.49 7.09 7.09 6.96 6.85 6.88 TAX REVENUE 27.62 28.38 29.46 30.93 32.48 34.10 35.81 37.60 39A8 41 A5 43.52 45.70 47.98 50.38 52.90 55.55 605.7 COUNTY PAYMENT 0.29 0.30 0.31 0.32 0.33 0.34 0.35 0.36 0.37 0.38 0.39 0.40 0.42 0.43 0.44 0.45 5.6 INTEREST INCOME 0.31 0.34 0.30 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 3.9 OTHER INCOME 1.21 1.28 1.30 1.32 1.34 1.36 1.38 1.40 1.43 1.45 1.47 1.49 1.51 1.54 1.56 1.58 21.4 OPERATING REVENUES 29.43 30.30 31.37 32.82 34.40 36.05 37.79 39.61 41.52 43.53 45.63 47.84 50.16 52.60 55.15 57.83 636.6 OPERATING EXPENSES 14.17 15.48 16.56 17.72 18.96 20.29 21.71 23.23 24.86 26.60 28.46 30.45 32.58 34.86 37.30 39.92 389.0 Operating Exp/Tax Revenue 51% 55% 56% 57% 58% 60% 61% 62% 63% 64% 65% 67% 68% 69% 71% 72% PROP MGMT+ACQ+OTHER 0.37 0.95 0.60 0.61 0.62 0.64 0.65 0.66 0.68 0.69 0.70 0.72 0.73 0.75 0.75 0.76 10.5 STRATEGIC PLAN(non-recur) 0.70 0.60 0.47 1.8 INTERNAL CAPEX 2.26 1.11 1.01 3.12 1.25 1.50 1.53 1.56 1.59 1.62 1.66 1.69 1.72 1.76 1.79 139 24.7 PUBLIC CAPEX 1.70 4.20 2.11 2.90 2.60 2.53 2.70 2.89 3.09 3.31 3.54 3.79 4.02 4.30 4.56 4.87 51.4 DEVELOPMENT GRANTS 0.49 2.21 0.60 0.43 0.46 0.44 0.47 0.51 0.54 0.58 0.62 0.66 0.70 0.75 0.80 0.85 10.6 CAPEX(NET) 3.46 3.10 2.52 5.58 3.40 3.58 3.76 3.95 4.14 4.35 4.58 4.82 5.04 5.30 5.55 5.81 65.5 Net Capex./Tax Revenue 12.5% 10.9% 8.5% 18.0% 10.5% 10.5% 10.5% 10.5% 10.5% 10.5% 10.5% 10.5% 10.5% 10.5%LE3. 10.5% CURRENT DEBT SERVICE 9.81 8.90 8.87 8.89 10.08 9.74 9.83 9.90 9.50 9.80 9.89 11.51 10.04 10.15 10.16 147.E NON-LAND SPENDING 27.81 29.13 29.15 33.28 33.06 34.25 35.95 37.74 39.18 41.44 43.64 47.49 48.39 51.06 56.66 614.3 OPERATING CASH FLOW 1.62 1.17 2.22 -0.46 1.34 1.80 1.84 1.87 2.34 2.08 2.00 0.35 1.78 1.53 1.18 22.3 NOTE PROCEEDS (NET) 20.00 LAND ACQUIRED 24.00 12.09 10.00 8.00 7.00 2.75 2.00 2.00 2.50 2.25 2.50 0.25 2.00 1.75 1.25 1.25 57.6 GIFTS OF LAND 13.93 0.62 0.6 ACQUISTN GRANTS(10%) 1.00 2.48 1.00 0.80 0.70 0.28 0.20 0.20 0.25 0.23 0.25 0.03 0.20 0.18 0.13 0.13 7_0 NET CASH FOR LAND 9.06 1 9.00 9.00 1 7.20 6.30 1 2.48 1.80 1 1.80 2.25 1 2.03 2.25 1 0.23 1.80 1.58 1 1.13 1.13 50.0 ENDOWMENT 1.97 405 -0.10 410 -0.13 -0.15 -0.15 -0.15 -0.15 -0.15 -0.15 -0.13 410 -0.08 -0.08 -0.08 -1.73 ENDING CASH 36.26 28.38 21.50 13.74 8.66 7.83 7.72 7.64 7.58 7.49 7.09 7.09 6.96 6.85 6.88 6.85 REQUIRED RESERVES 3.36 3.31 3.21 3.11 2.98 2.83 2.68 2.53 2.38 2.23 2.08 1.96 1.86 1.78 1.78 1.71 AVAILABLE CASH 32.90 25.08 18.29 10.64 5.67 5.00 5.04 5.11 5.20 5.26 5.00 5.13 5.11 5.06 5.09 5A5 CUMM NEW LAND 0.00 12.09 22.09 30.09 37.09 39.84 41.84 43.84 46.34 48.59 51.09 51.34 53.34 55.09 54.59 56.34 CUMM CASH FOR NEW LAND 0.00 9.00 1 18.00 1 25.20 1 31.50 33.98 35.78 37.58 1 39.83 41.85 1 44.10 44.33 46.13 47.70 1 47.25 1 48.83 DS/TR 36% 31% 30% 29% 31% 29% 27% 26% 24% 24% 23% 25% 21% 20% 20% 18% 15YRCFl 111 base 10:11 AM2/22/2012 ' IMidpeninsula Regional Open Space District R-12-19 Meeting 12-08 February 29, 2012 AGENDA ITEM 9A AGENDA ITEM Initial Presentation of the District's Proposed Budget for Fiscal Year 2012-2013 GENERAL MANAGER'S RECOMMENDATION Alll�' Review the proposed District budget for Fiscal Year 2012-13 (FY2012-13). The final District budget for FY2012-13 and the report and recommendations of the Administration and Budget Committee(ABC)regarding both the budget and action plan will be presented for adoption at the March 28, 2012 Regular Board meeting. SUMMARY The FY2012-13 Proposed Budget conforms to the budget guidelines for Operating Expenses (55%of property tax revenue) and Capital Expenses (10.5%of property tax revenues). These guidelines are set by the District's Controller and are based on projected property tax growth of 2.7% for FY2012-13 for a total of$28.38 million. On the expenditure side, the proposed budget for FY2012-13 reflects the goals of implementing the District Strategic Plan and related projects, launching of the new Natural Resources Department, implementation of the Classification and Compensation Study compensation recommendations, and a proposed increase in District staffing. Implementation of these actions will enable the District to meet its goals for FY2012- 13 and remain within the District's Operating and Capital spending limits. DISCUSSION The FY2012-13 District Budget was prepared in accordance with the following guidelines: Operating Expense(OpEx) Guideline—Operating expenses include salaries and benefits and services and supplies associated with the administration of the District's six departments. Excluded from this guideline are expenditures for land acquisition(including costs associated with land purchases such as appraisals, site engineering fees, and title insurance), debt service, property management, and capital expenditures. This guideline limits operating expense to a percentage of expected property tax revenue. For FY2012-13, the guideline is 55%. This represents a significant increase over the FY2011-12 guideline of 5 1% and reflects the implementation of the Strategic Plan policy direction to re-evaluate the OpEx Guideline. Capital Expenditure Program(CapEx) Budget Guideline—The FY2012-13 CapEx Guideline limits capital project and fixed asset expenditures to 10.5%of property tax revenue based on a i R-12-19 Page 2 five-year moving average. Capital expenditures include public access facilities,planning projects, unanticipated capital expenses, staff facilities, land improvements, and fixed assets. 1) Revenue The District Controller's property tax revenue projections form the basis of the recommended funding allocation foroperating expenses. For the past decade property tax revenue has increased approximately 7% annually until FY2010-11, when it dropped by 0.36% from the prior year, and increased by 0.36%in FY2011-12 to $27.6 million, the same level as in FY2010-11, reflecting the continued economic recession. However,the Controller's projections over the next five years(see Table 1) indicate a slow increase in annual property tax revenues. For FY2012- 13, Tax Revenue is projected to be $28,380,000, an increase of 2.7% over the prior year. Table 1: Proiected Property Tax Revenue 2012-13 2013-14 2014-15 2015-16 2016-17 Percent o 0 0 0 0 Change from 2.7/0 3.8/0 5.0/0 5.0/0 5.0/o Prior Year Revenue $28,380,000 29,460,000 30,930,000 32,480,000 34,100,000 Projection As a result of the five-year agreement with Santa Clara County to manage Rancho San Antonio County Park, the District will receive$298,380 in FY2012-13. However,because either the County or the District can cancel the contract with 60 days notice, this revenue is uncertain and therefore not included in the revenue assumptions for the operating budget. 2) Overall District Budget The proposed budget for FY2012-13 totals $41,379,220. A summary of the major expenditure categories is reflected below and more detail is provided in Attachment A. Table 2: Proposed FY2012-13 District-wide Budget Revenue Property Tax $28,380,000 69% Use of Other Funds $12,999,220 31% Total $41,379,220 100% Expenditures Operating Expenditures $15,958,985 38 % Capital Expenditures $ 5,679,385 14% Land, Debt, and Associated Costs $18,577,356 45 % Strategic Plan/Special Projects $ 871,068 2 % Property Management $ 292,426 1 % Total District Expenditures $41,379,220 100% Chart 1 below provides a historical perspective of the District's expenditures over the last five years in the major categories of Salaries and Benefits, Services and Supplies, Capital/Fixed R-12-19 Page 3 Assets/Special Projects, Debt Service, and Land Purchases. NOTE: Total Land Gifts/Grants received by the District is displayed for information purposes only and is not included in the total expenditure number at the top of each column. Salaries and Benefits have been trending upwards due to employee cost-of-living adjustments from FY2008-09 through FY2010-11, as well as increases in PERS retirement rates and medical insurance premiums over the last five years. Capital expenses have also risen during the past five years due to 1) the increase in the District's land acreage which necessitates additional land maintenance and management; and 2) several large projects including the Mount Umunhum Remediation and Demolition, Mindego Gateway, El Corte de Madera Creek Staging area and trail, Radio project, and the Integrated Accounting and Financial System. The drop of$826,619 in debt service between FY2011-12 and FY2012-13 reflects the refunding of the 1999 bonds to 30-year notes as a result of the passage of Assembly Bill 612 which allows the District to repay district indebtedness in 30 years rather than 20 years. I Chart 1: Five-Year District Expenditure History $60,000,000.00 — - ----------.. ---- ----------- Total= Total= Total= Total= Total= $40.3 M $37.4 M $31.3 M $36.9 M $39.1 M $50,000,000.00 ----.-.-_.-__._____..__..-- _—�_-- $40,000,000.00 $9.7 M $18.9 M $9.2 M 25% $30,000,000.00 47% 41% ~�-- 25% — $7.8 M 25% $8.9 M $9.7 M 23% $20,000,000.00 $8.1 M 26% — $7.6 M $7.8 M 26% $4.5 M 19% 21% 12% $3.7 M 10 $1.4 M q% $1.9 M 6% % $3.3 M g9, $1.7 M 4% $2.6 M 8% $2.9 M 8% $10,000,000.00 .9 M 7% $2.8 M 7% U- $9.2 M $10.0 M $10.8 M $11.4 M $12.7 M 23% 27% 35% 31% 32% i 2008-09 2009-10 2010-11 2011-12 Projected 2012-13 Proposed Salaries&Benefits %Services&Supplies CapEx/Fixed Assets/Special Projects Debt Service Land Purchases ■Land Gifts/Grants -------- —-............._...._......-----..._..._......_....-- ......--- - --- -__.__..._. 3) Operating Budget Given the FY2012-13 Property Tax revenue projection of$28.38 million (Table 1) and the OpEx Guideline of 55%, the OpEx target is $15.609 million. As in prior years, it is assumed the District will spend 97%of the operating budget; therefore, the OpEx Target is actually$16.092 million. R-12-19 Page 4 Due to numerous uncertainties, a different approach was taken in developing the FY2012-13 Operating Budget than in past years. The three-phase approach consisted of the following steps: 1. Base Budget—This reflects current year(FY2011-12) activities and staffing levels at next year's (FY2012-13) costs, and includes changes such as retirement rate and insurance premium increases, changes in benefit selections, and any contractual or anticipated increases in the costs of services and supplies. The Base Budget does not include the addition of new positions. 2. Base+ Class and Comp—This adds the projected cost of implementing the Classification and Compensation Study compensation recommendations to the Base Budget effective April 1, 2012. Because the implementation of the compensation adjustments for represented staff is subject to negotiation with the Field Employees Association (FEA), the actual implementation date has yet to be determined. However, for budgeting purposes, April 1 is the assumed implementation date in order to take the most conservative fiscal approach. 3. Proposed Additions—New positions and services and supplies are added to the Base+ Class and Comp budget version. Individual justifications, approved by the General Manager, are included for Board consideration. This approach ensures the District continues to deliver the its Core Functions through the Base Budget and allows for new positions or other changes in the Proposed Budget to implement the Strategic Plan and enhance delivery of the Core Functions. Table 3 below summarizes the proposed FY2012-13 District Operating Bud-get and includes Base+ Class and Comp, new positions and additional services and supplies. Table 3: Proposed FY2012-13 Operating Budget $Change %Change 11/12 11/12 12/13 from from Midyear Projected Proposed 11/12 11/12 (0%Cola) (0%Cola) 0%Cola) Midyear Midyear Salaries 8,127,757 8,090,487 8,856,482 728,725 9.0% Benefits 3,406,631 3,356,727 3,795,405 388,774 11.4% Retirement Plans 1,806,667 1,778,589 2,012,736 206,069 11.4% Group Insurance 1,325,448 1,3209772 19514,777 189,329 14.3% State Mandated Insurance 274,516 257,366 267,892 (6,624) (2.4%) TOTAL SALARIES&BENEFITS 11,534,388 11,447,214 1 12,651,887 1,117,4991 9.7% TOTAL SERVICES&SUPPLIES 3,006,3151 2,854,7201 3,307,098T 300,7831 10.0% TOTAL OPEX(Sal/Ben,Svcs/Sup) 14,540,703 14,301,934 15,958,985 1,418,282 9.8% Personnel costs comprise approximately 80%of the operating expenses. The FY2012-13 Proposed Budget of$12.65 million for salaries and benefits reflects increases in PERS retirement rates and medical premiums, assumed implementation of the Classification and Compensation Study compensation changes, as well as the proposed addition of 4.75 FTE to the OpEx budget and 2.0 temporary FTE which are outside the OpEx. Due to the unknown outcome of negotiations with the Field Employees Association, the proposed budget does not include any expenses or savings resulting from the negotiations such as a COLA, changes in PERS contributions, or insurance premiums for both the FEA and the unrepresented staff. The fiscal impact of any such changes cannot be assessed until the outcome of negotiations is finalized and the budgetary impact of any monetary items, if any, is assessed. Negotiations commenced in February 2012 and any financial changes resulting from negotiations will be adjusted as part of the FY2012-13 Midyear Budget. R-12-19 Page 5 For FY2012-13, services and supplies increased by$300,783 from the FY2011-12 Midyear Budget. Major additions include increased fuel costs, field supplies and small equipment, ! resource management costs, and consulting costs. These additions are partially offset by reductions in outside maintenance. With the OpEx Target of$16.09 million and the proposed budget of$15.96 million, there is a remaining unallocated balance of$132,769 for FY2012-13. 4) Staffing Total permanent District staffing for FY2012-13 is proposed to increase by 4.75 FTE over FY2011-12 and temporary staffing by 2.0 FTE for a total of 117.25 positions. Table 4 summarizes FY2012-13 staffing levels and the proposed additions are discussed below. Detail regarding the position costs can be found in Attachment B and position justification forms are in Attachment C. Table 4: Proposed FY2012-13 Staffing FY2012-13 Proposed Annual Budget Budgeted Headcount(in FM,Full-time Equivalents) (includes pernrmnent,seasonal,and contingentpositions) Proposed Dept Base+C&C Additions Total Administration 19.50 1.25 20.75 Operations 59.00 3.00 62.00 Natural Resources 8.00 8.00 Planning 10.50 1.00 11.50 Public Affairs 8.50 1.50 10.00 Real Property 5.00 5.00 Total 1 11050 6.751 117.25 • Natural Resources Manager—With the recent creation of the Natural Resources Department, a Natural Resources Department Manager position needs to be created. In order to offset the cost of this position, a Senior Planner position in the Planning Department will be defunded for FY2012-13. • Information Technology Technician—Currently, the Information Technology(IT) group in the Administration Department is comprised of one full-time IT Administrator and a part- time contingent IT Technician. In order to meet the increasing IT service needs of the District, which have resulted from increased staffing and the addition of the South Area Outpost, it is proposed to convert the IT Technician from 3/ time to a full-time permanent position (+0.25 FTE). • Two Rangers—In order to meet the minimum staffing requirements required to provide increased public access to preserves, two full-time Ranger positions are proposed for addition in the Operations Department ( 2.0 FTE). Administrative Assistant—Both Skyline and Foothills Field Offices have a half-time Administrative Assistant. These two positions are proposed to be converted from part-time to full-time in order to meet the administrative support needs of each office (+1.0 FTE). • Volunteer Coordinator—A part-time Volunteer Coordinator is proposed to be added to the Public Affairs Department to manage the Advanced Resource Management Stewards Program (+0.5 FTE). R-12-19 Page 6 • Assistant General Manager—An Assistant General Manager position was added at Midyear during FY2010-11 to assist the General Manager in running the day-to-day operations of the District but was not filled in FY2010-11 or FY2011-12 due to budget constraints. With property tax revenues increasing over the prior year, there are sufficient funds to add the Assistant General Manager to oversee the internal operations of the District(+1.0 FTE). Outside the OpEx: • Planner III—The continuation of the contingent Mount Umunhum Project Manager position is proposed to be funded from the Rancho San Antonio Agreement with the County(+1.0 FTE). • Community Outreach Coordinator—This contingent position is proposed to be added to support implementation of the Strategic Plan through community outreach relating to the Vision Plan and the Funding Measure(+1.0 FTE). S) Expenses Outside the OpEx Guideline Due to their one-time or short-term nature, several expenditures are excluded from the Operating Budget Guideline of 55%. For FY2012-13, these include the following, for a total of $1,075,000: • Strategic Plan Implementation ($760,000)—These non-recurring costs are related to directly to implementation of the Strategic Plan goals and include: development of a Conservation Vision Plan; a funding measure targeting 2014 (including a Community Outreach Coordinator position); public outreach and education; and an evaluation of and potential changes to the District's organizational business model. More detail on the Strategic Plan Implementation is included in the District's FY2012-13 Action Plan on this meeting's agenda (R-12-118). • Temporga Positions—These positions include the two-year Grants Specialist($110,000) approved as part of the FY2011-12 District Budget; the Project Manager($115,000) for the Mount Umunhum project; and the Project Manager($90,000) for the Integrated Accounting and Finance System(IAFS). The first two positions will be funded from the Rancho San Antonio Agreement and the third will be funded from the Capital Budget for the IAFS project. 6) Capital Budget As noted in the guidelines, the annual capital budget is limited to capital project and fixed asset expenditures totaling 10.5% of property tax revenue based on a five-year moving average. The FY2012-13 Proposed CapEx budget totals $5.65 million. After adjusting for grant income and allowable adjustments of$2.82 million, the net FY2012-13 capital budget is $2.83 million. The CapEx moving average(net of grant funds and allowable adjustments) totals 7.7%of property tax revenue, which is well below the 10.5% CapEx limit. A summary by department can be found in Attachment D. The FY2012-13 Proposed Capital Budget increase of 22%over the FY2011-12 Midyear is due to increases and/or delays in anticipated project costs from one year to the next in the following programs. Highlights include: • Mount Umunhum—Demolition, site planning and Phase 1 implementation of this project increased $1.47 million over FY2011-12 Midyear budget. The District is anticipating$1.44 million in grant funding to offset this expenditure. R-12-19 Page 7 • Public Access Facilities—The$505,000 increase over FY2011-12 Midyear is primarily due to the El Corte de Madera staging area and trail improvements and the Mindego Gateway projects. Income from grants and POST totaling$804,230 is expected to offset the expenditures for these projects in FY2012-13. • Natural Resources Management Project increases, which include the Watershed Protection and the Integrated Pest Mgt. Program, will be offset by completion of the Radio Project implementation in FY2012-13. • Staff Facilities —The decrease of$353,500 is largely due to the partial completion of the Folger Ranch House remodel and the deferral of the South Area field office. 7) Five-Year Budget Forecasts The Five-Year Operating Budget Forecast is included as Attachment E and reflects that the proposed position additions are sustainable and, even with the additions,the District's budget is well below the OpEx Target in each year. As part of the FY2011-12 Budget Adoption, the Board directed staff to develop a Five-Year Capital Budget Forecast. In discussions with the Administration and Budget Committee during the FY2011-12 Midyear, it was agreed that staff would prepare a Three-Year Capital Budget Forecast (Attachment F) for the FY2012-13 Budget, followed by a Five-Year Forecast the following year. 8) Action Plan and Budget Coordination The budget and action plan work together to define the work plan for the District in the coming year. Key projects in the action plan identify budget estimates for completing the work in FY2012-13. These costs were incorporated into the proposed budget for each Department, which are discussed in the Department Summaries below. 9) Proposed Department Budgets Real Property 2012-13 2011-12 2011-12 Proposed Mid-Year Projected Annual $Change %Change Budget Budget Budget from 11-12 from 11-12 (0%Cola) (0%Cola) (0%Cola) Mid-Year Mid-Year Salaries+Benefits 613,124 613,954 643,144 30,020 5% Services+Supplies 112,900 63,700 107,240 (5,660) -5% Property Management 259,509 202,379 292,426 32,918 13% Debt 9,728,975 9,728,975 8,902,356 (826,619) -8% Land+Ass.Costs 13,740,500 9,247,642 9,675,000 (41065,500) -30% Total 24,455,008, 19.856.650 19 620 166 4 834,842)1 -20% Salaries and Benefits The 5%increase in salaries and benefits in FY2012-13 reflects the six-month Real Property Specialist vacancy in FY2011-12, plus the Classification and Compensation study cost impacts and the increased retirement and health insurance costs. Services and Supplies R-12-19 Page 8 The 5% decrease from the FY2011-12 Mid-year budget is primarily due to numerous small decreases in service and supplies line items. Property Management The 13% increase in the proposed FY2012-13 Property Management Program results from increased repair and maintenance needs of private and employee residential rental structures which include four new decks and a new roof. These expenses are more than offset by the$1.1 million in anticipated rental income received from these rental properties,resulting in an anticipated net income of$816,500 from the District's property management program for FY2012-13. Debt Service Debt Service for repayment of principal and interest on the District's land contracts and note issues is projected to decrease by approximately$826,619 for FY2012-13 or an 8%decrease from FY2011-12 Mid-Year. This decrease results from the refinancing of the District's 1999 Bonds which resulted in reduced interest expenses. Land Funding for new land purchases is proposed at $9.0 million for FY2012-13. In addition,the District anticipates receiving land grants and gifts totaling$3.09 million. The total proposed land purchase budget of$9.675 million includes $675,000 in costs associated with land purchases. The majority of these costs consist of environmental studies, demolition and site engineering and reflect a strategic shift to identify and address resource,public access, and site safety issues on newly acquired lands. Planning: 2012-13 2011-12 2011-12 Proposed Mid-Year Projected Annual $Change %Change Budget Budget Budget from 11-12 from 11-12 (0%Cola) (0%Cola) (0%Cola) Mid-Year Mid-Year Salaries+Benefits 1,411,552 1,388,436 1,159,434 (252,118) (17.86%) Services+Supplies 55,969 50,548 61,765 5,796 100/0 Mt.Urnunuhurn 652,133 604,511 2,123,011 1,470,878 226% Planning Projects 149,500 194,500 162,000 12,500 8% Staff Facilities 533,500 308,000 180,000 (353,500) (66.26%) Public Facilities/Mindego 895,500 721,120 1,400,500 505,000 56.39% Unanticipated C1P 175,000 175,000 25,000 (150,000) (85.71%) Strategic Plan 300,000 300,000 Total 3,873,153 1 3,442,114 5,411,710 1,538,557 40% Salaries and Benefits Salaries and benefits decreased 18% in FY2012-13 reflecting three positions moving from the Planning Department to the new Natural Resources Department effective April 1, 2012, and the interim, one-year defunding of the Senior Planner position. Offsetting these decreases are the vacant Planner positions and staff leave of absences in FY2011-12 which have been budgeted for a full year in FY2012-13, plus the Classification and Compensation study cost impacts and the increased retirement and health insurance costs in FY2012-13. Services and Supplies R-12-19 Page 9 The Planning Department's proposed budget for services and supplies increased by$5,796 or 10%, due to increases in various services and supplies line items. Planning Projects and CIP Budget The proposed Planning Projects and CapEx Budget totals $3,890,511 before Grant and Peninsula Open Space Trust(POST) income of$2,247,026 and include the following programs: Mount Umunhum; Planning Projects; Staff Facilities; Public Access Facilities; and Unanticipated Capital Improvements. Many of the Department's Key Projects were discussed in this report previously under the discussion of the Capital Budget. The CapEx Three-Year Forecast (Attachment C)provides more detail. • The Mount Um.unhum project for the demolition, site planning and Phase 1 implementation of this project increased $1.47 million over FY2011-12 Midyear budget. The District is anticipating$1.44 million in grant funding to offset this expenditure. • The proposed $180,000 budget for the Staff Facilities Program includes funding to complete the remodel of the Folger House(designated to become an employee residence at Driscoll Ranch), final design of the Skyline Field Office(including possible construction of new shop building), and a study of options to address long-term Administration Office space needs. The decrease of$353,500 is largely due to the partial completion of the Folger Ranch House remodel and the deferral of the South Area field office. • The Public Facilities pr J cts proposed at $1.4 million are 505 000 over FY2011-12 Midyear, primarily due to the El Corte de Madera staging area and trail improvements and the Mindego Gateway projects. Income from grants and POST totaling$804,230 is expected to offset the expenditures for these projects in FY2012-13. • The Planning Projects Program proposes an increase of 8%, or$12,500, from the FY2011-12 Midyear budget,reflecting the return of the La Honda Creek and Sierra AzullBear Creek Redwoods Master Plan projects. These costs are also offset by the transfer of ongoing resource management projects to the new Natural Resources Department. • The Unanticipated CIP budget for FY2012-13 reflects an 86%decrease from the FY2011-12 Midyear budget given that a substantial portion of the Alma College Cleanup project has been completed and the remainder of the project has been transferred to the new Natural Resources Department. Strategic Plan The FY2012-13 budget includes $300,000 for the Strategic Plan Open Space Vision Plan project. Development of the Vision Plan will be led by the District and require extensive support from a team of expert technical consultants who will be charged with compiling and analyzing the best, available scientific data, such as: natural and cultural resources, wildlife corridors, trails and public access facilities, important vista points and viewsheds, agricultural uses and prime agricultural land, demographics, and climate change. This information will then be used to highlight opportunities, constraints, and trends to guide the Vision Plan development which will incorporate feedback from major partners, stakeholder groups, and the larger community. The project budget includes funds for consultant services, meeting expenses, new data acquisition, printing, and other activities in support of the Vision Plan development. R-12-19 Page10 Natural Resources: 2012-13 2011-12 2011-12 Proposed Mid-Year Projected Annual $Change %Change Budget Budget Budget from 11-12 from 11-12 (0%Cola) (0%Cola) (0%Cola) Mid-Year Mid-Year Salaries+Benefits 839,129 839,129 Services+Supplies 373,510 373,510 Fixed Assets 800,000 800,000 Total 0 0 2,012,639 2,012,639 Salaries and Benefits The new Natural Resources Department will be formally established effective April 1, 2012. Salaries and benefits total $839,129 for FY2012-13 and include eight positions (three positions transferred from the Planning Department and five from the Operations Department). Services and Supplies The services and supplies budget is proposed at $373,510 for FY2012-13 which includes a budget transfer of$346,000 from the Operations Department. The budget for the Slender False Brome project has increased in FY2012-13 due to the increased acreage of treated sites and the State's reduction of grant funding for weed control. In the past few years the District had received grant funding for this project which was used primarily to offset staff and private property treatment costs. I Fixed Assets The fixed assets budget is proposed at $800,000 for FY2012-13. Many of the Department's Key Projects were discussed in this report previously under the discussion of the Capital Budget. Also refer to CapEx Three-Year Forecast(Attachment Q. Operations: 2012-13 2011-12 2011-12 Proposed Mid-Year Projected Annual $Change %Change Budget Budget Budget from 11-12 from 11-12 (0%Cola) (0%Cola) (0%Cola) Mid-Year Mid-Year I Salaries+Benefits 6,414,834 6,383,840 6,426,897 12,063 0°/a Services+Supplies 1,812,106 1,758,179 1,566,661 (245,445) -14% Fixed Assets&Special Projects 1,781,510 1,572,510 657,600 (1,123,910) -63% Total 1 10,008,451 1 9,714,529 1 8,651,158 1 (1,357,293) -14% Salaries and Benefits Salaries and benefits for FY2012-13 remain essentially flat due to the transfer of five positions to the new Natural Resources Department, offset by proposed staff additions (two Rangers and conversion of two Field Administrative Assistants from half to full-time positions), and a full- ear budgeted Equipment Mechanic Operator position which was vacant in FY2011-12. In Y gp addition, the Classification and Compensation Study implementation and the increased retirement and health insurance costs contributed to the increased costs in FY2012-13. i R-12-19 Page 11 Services and Supplies The 14% decrease in the Operations Department's proposed services and supplies budget is due primarily to the transfer of$346,000 to the new Natural Resources Department. Increased costs offsetting the transfer include site lease costs associated with the new radio system and District vehicle costs. i Special Projects The FY2012-13 Special Projects budget decrease of 63%or$1.1 million under the FY2011-12 Mid-Year is primarily due to completion of the Radio Project implementation. Public Affairs: 2012-13 2011-12 2011-12 Proposed Mid-Year Projected Annual $Change %Change Budget Budget Budget from 11-12 from 11-12 (0%Cola) (0%Cola) (0%Cola) Mid-Year Mid-Year Salaries+Benefits 859,752 859,752 959,266 99,514 12% Services+Supplies 377,357 377,357 402,450 25,093 7% Strategic Plan 410,000 410,000 Total 1,237,109 1,237,109 1,771,716 534,607 43% Salaries and Benefits Salaries and benefits are projected to increase by approximately 12% from the FY2011-12 Midyear budget, reflecting the addition of the proposed half-time Advanced Research Management Stewards (ARMS) coordinator position plus the Classification and Compensation study cost impacts and the increased retirement and health insurance costs in FY2012-13. I Services and Supplies The services and supplies budget is projected to increase by 7% for FY2012-13 due to a Coffee Book installment payment of$9,033 and a deposit of$11,800 for the 40`h anniversary event scheduled for November 2012. Strategic Plan Consultant funding;of$100,000 is proposed to conduct public outreach to promote public participation in the;development of a regional Conservation Vision Plan. The consultant will help organize and run public workshops, conduct land tours with constituents, create exhibit materials and displays, and help draw constituents to public meetings. In order to prepare for a potential funding measure, the District will need a consultant to conduct polls with constituents to identify their values and preferences, and a political consultant to help develop and implement the funding measure and outreach plan. The estimated cost for these consultants is $310,000. R-12-19 Page 12 Administration: 2012-13 2011-12 2011-12 Proposed Mid-Year Projected Annual S Change %Change Budget Budget Budget from 11-12 from 11-12 (0%Cola) (0%Cola) (0%Cola) Mid-Year Mid-Year Salaries+Benefits 2,235,126 2,201,231 2,624,017 388,891 17% Services+Supplies 647,982 604,936 795,472 147,489 23% Fixed Assets 435,000 375,000 331,275 (103,725) -24% Strategic Plan& Special.Projects 161,068 161,068 Total 3,318,108 31181,167 3,911,8'32 593,723 18% Salary and Benefits The 17% increase to salaries and benefits in FY2012-13 reflects full fiscal year funding for the Assistant General Manager, the new Human Resources Analyst position, conversion of the IT Technician from 3i4 to full time, cost impacts from the Classification and Compensation study, and increases in retirement and health insurance costs. Services and Supplies The 23% increase in services and supplies is driven primarily by the increase in Consulting Services related to Strategic Plan implementation, negotiations with the Field Employees' � P � g Association, legal services, and organizational development. Fixed Assets The decrease in the proposed fixed assets budget for FY2012-13 is due to a reduction in the second year costs of implementation of the Integrated Accounting and Financial System, partially offset by the addition of a Project Manager position to coordinate the Project. FISCAL IMPACT Final adoption of the Proposed FY2012-13 District Budget by the Board will authorize $41,379,220 to accomplish the District's work plan for the next fiscal year. This represents an overall 3.5% decrease in anticipated spending from the FY2011-12 Midyear budget. PUBLIC NOTICE Public notice has been provided as required by the Brown Act. CEQA COMPLIANCE This agenda item is not a project and is not subject to the California Environmental Quality Act (CEQA). NEXT STEPS • The Board determines whether the Administration and Budget Committee must meet to further discuss and refine the Proposed FY2012-13 District Budget. • The Board approves the FY2012-13 Proposed District Budget at the March 28, 2012 Board Meeting. R-12-19 Page 13 Attachment(s) 1. Attachment A: District-wide Budget 2. Attachment B: Proposed FY2012-13 Position Additions 3. Attachment C: Proposed FY2012-13 Position Addition Justification Forms 3. Attachment D: Proposed FY2012-13 CapEx Budget Summary 4. Attachment E: OpEx Five-Year Forecast& Assumptions 5. Attachment F: CapEx Three-Year Forecast Administration and Budget Committee: Pete Siemens, Chair Larry Hassett Yoriko Kishimoto Board Report Prepared by; Kate Drayson,Administrative Services Manager Lynn Tottori, Senior Management Analyst Ana Ruiz, Planning Manager David Sanguinetti, Operations Manager Rudy Jurgensen, Public Affairs Manager Michael Williams, Real Property Manager Kirk Lenington, Acting Natural Resources Manager Gordon Baillie, Management Analyst Elaina Cuzick, Real Property Specialist Contact persons: Kate Drayson, Administrative Services Manager Stephen E. Abbors, General Manager Pete Siemens, Chair, Administration and Budget Committee i ATTACHMENT A: FY2012-13 PROPOSED DISTRICT-WIDE BUDGET %of Total M 2012-13 Proposed 2011-12 2011-12 Proposed Budget DISTRICT Operating Budget: Expenditures Mid-Year Projected Annual $Change %Change (before (Base+Class&Compensation+FTE Adds Proposal) Budget Budget Budget from 11-12 from 11-12 Grant 0%Cola 0%Cola 0%Cola Mid-Year Mid-Year Income Salaries and Benefits 11,534,388 11,447.213 12,651,887 1.117,499 10% 30.58% Services and Supplies 3,006,315 2,854.7.20 3.307.098 300,783 10% 7.99 Subtotal: Operating Expense Budget 14,540,703 14,301,934 15,958,985 1,418,282 10% 38.57% Property Management 259,509 202,379 292,426 32,918 13% 0.71% Strategic Plan&Special Projects 871,068 871,068 2.11% Subtotal: Prop Mgt,Strat.Plan&Spec.Proj. 259,509 202,379 1,163,494 903,986 348% 2.81% Unanticipated CIP 175,000 175,000 25,000 (150,000) -86% 0.06% Public Access Facilities 895,500 721.120 1.400,500 505,000 56% 3.38% Staff Facilities 533.500 308.000 180,000 (353.500) -66% 0.44% Planning Projects 149,500 194,500 162,000 12,500 8% 0.39% M.Umunhum 652,133 604,511 2,123,011 1,470,878 226% 5.13% Fixed Assets&Special Cap.Proj. 2,216,510 1,947,510 1,788,875 427,635 -19% 4.32% Subtotal: Capital Expenditures 4,622,143 3,950,641 5,679,386 1,057,243 23% 13.73% Subtotal: Full Operating Budget 19,422,354 18,454,953 22,801,865 3,379,511 17% 55.10% 12"'Land+Assoc.Costs 13,740,506 9,247,W 9,675,000 (4,065,500) -30% 23.38% Debt Service 9.728,975 9,728,975 8,902,356 (826,619) -8% 21.51% District Budget Total-Before Grant Income&POST Funding 42,891,829 37,431,570 41,379,220 1,512,609 -4% 100.00% Grant Income&POST Funding-Development 400,665 490,599 2,318,626 1,917,961 479% 5.60% District Budget Total-After Grant Income&POST Funding 1 42, 91,1641 36,940,971 39,060,594 (3,430,570) -8% 94.40% District Target:OPEX(Excl:FY10.11;11-12;12-13:Rancho$285K;$294K;$298K 14,540,7031 14,540,703 16,091,7531 1,551,050 11% District Target-OPEX: Over(Under) I 0 (238,769) (132,769) (132,768) 1"Assumption:FY2012-13 Proposed Annual Budget:0%Cola,Proposed FTEadds(Including:AGM) in Assumption:FY2011-12 Projected Land&Associated Costs is net of Fiawthorr s&Madonna creek Gifts of$13.875M "'Assumption'FY2012-13 Proposed and&Associated Costs recorded;d)Pro'acted cash ex anditure only ATTACHMENT B: FY2012-13 PROPOSED POSITION ADDITIONS Proposed FY2012-13 Position Additions Cost FTE Included in OpEx: Natural Resources Manager(NR)—(Sr. Planner defunded) $0 0.0 Convert IT Technician from%to full time(Admin) $21,134 0.25 Ranger#1 (OPS) $90,306 1.0 Ranger#2 (OPS) $90,306 1.0 Convert Field Admins from Y2 to full time (OPS) $77,415 1.0 ARMS position Y2 time (PA) $60,85450,938 0.5 Assistant General Manager(Admin) $191,410 1.0 Total OpEx Positions $531,426521509 4.75 Outside OpEx: Communications Specialist for 3-years(PA)—Strategic Plan $190,0 )0109,916 1.0 Retain Planner III (PL)—Use Rancho funds $114,000 1.0 Total Outside OpEx Positions $214,0 W223 916 2.0 ATTACHMENT B: FY2012-13 PROPOSED POSITION ADDITIONS Proposed FY2012-13 Position Additions Cost FTE Included in OpEx: Natural Resources Manager(NR)—(Sr. Planner defunded) $0 0.0 Convert IT Technician from 3/to full time (Admin) $21,134 0.25 Ranger#1 (OPS) $90,306 1.0 Ranger#2 (OPS) $90,306 1.0 Convert Field Admins from Y2 to full time(OPS) $77,415 1.0 ARMS position Y2 time (PA) $60,854 0.5 Assistant General Manager(Admin) $191,410 1.0 Total OpEx Positions $531,425 4.75 Outside OpEx: Communications Specialist for 3-years(PA)—Strategic Plan $100,000 1.0 Retain Planner III (PL)—Use Rancho funds $114,000 1.0 Total Outside OpEx Positions $214,000 2.0 ATTACHMENT C: FY2012-13 PROPOSED POSITION ADDITION JUSTIFICATION FORMS Will be distributed to the Board on Monday, February 27,2012 ATTACHMENT D: FY2012-13 PROPOSED CAPITAL BUDGET Grant Income CapEx District Summary: CapEx Projects by & POST Projects,net Dept. FYI 2-13 CapEx Projects Funding Total Administration Accounting Software System 271,275 271,275 AO Improvements 60,000 60,000 Total Administration 131,275 0 331,275 i Operations Radio System completion 170,000 170,000 Vehicles/equipment 370,000 370,000 Facilities/Infrastructure 117,600 1 17,600 Total Operations 657,600 0 657,600 Planning Mt Um(Remediation/Demo/Site Planning-Phase 1) 2,123,011 1,441,196 681,815 Public Facilities El Corte de Madera Creek(staging/trail) 713,000 384,230 328,770 Mindego Gateway 450,000 420,000 30,000 Other 23TS00 1,600 235,900 Subtotal: Public Facilities 1,400,500 805,830 594,670 Staff Facilities 180,000 180,000 Other 187,000 187,000 Total Planning 3,890,511 2,247,026 1,643,485 Natural Resources Resource Mgt. 555,000 21,600 533,400 Environment Restoration&Remediation 160,000 50,000 110,000 Agricultural Land Mgt 55,000 55,000 Total Natural Resources 770,000 71,600 698,400 Total CapEx Projects 56493861, , 2,318,626 3,330,760 ATTACHMENT E: OPERATING BUDGET FIVE-YEAR FORECAST 1 2 3 4 5 12-13 12-13 2012-13 Base Changes Proposed 2013-14 2014-15 2015-16 2016-17 OpEx Allocation 16,091,753 16,091,753 16,961,649 18,446,392 19,701,134 21,037,113 l : An G1f7 inn mac^n ea/i//v.vcir/ 0p&. A,'llw.au4v.n vv,.JtJ Ioz,fuW 5507,733 I 1,506,14/ 2,315,517 J,3U,9,9U9 Salary COLA 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% New Positions 1.0 4.75 0.0 0.0 0.0 0.0 PERS - Employer Paid 16.291% 16.291% 16.291% 16.500% 18.700% 18.500% 20.700% PERS - Employee portion Paid 6.000% 6.000% 6.000% 6,000% 6.000% 6.000% 6.000% Total Salaries and Benefits 12,119,434 531,425 12,651,886 12,884,605 13,179,254 13,512,797 13,740,203 7.4% 3.0% 3.0% 3.0% 3.0% Services and Supplies 3,271,796 35,302 3,307,098 3,489,311 3,760,990 3,872,820 3,987,005 Total Operating Expenses 15,391,230 566,727 15,958,984 16,373,916 16,940,244 17,385,617 17,727,208 i ATTACHMENT F: CAPITAL BUDGET THREE-YEAR FORECAST District Summary FY2011/12 - FY2014/15 District Summary: CapEx Projects by Dept. 2011-12 2012-13 2013-14 2014-15 Projected Total Administration 375,000 331,275 0 0 706,275 Operations 1,572,510 657,600 596,128 464,762 3,291,000 Planning 2,003,131 3,890,511 1,814,310 5,069,000 12,776,952 Public Affairs 0 0 0 0 0 Real Property 0 0 0 0 0 Natural Resources 0 770,000 449,0001 475,0001 1,694,000 Total CapEx Projects 1 3,950,6411 5,649,3861 2,859,4381 6,008,7621 18,468,227 District Summary: Grant Income& POST Funding 2011-12 2012-13 2013-14 2014-15 Total Projected Administration 0 0 0 0 0 Operations 0 0 11,000 0 11,000 Planning 490,599 2,247,026 396,810 0 3,134,435 Public Affairs 0 0 0 0 0 Real Property 0 0 0 0 0 Natural Resources 1 0 71,600 196,000 01 267,600 Total Grant Income& POST Funding 490,599 2,318,626 603,810 01 3,413,035 District Summary: 2011-12 2012-13 2013-14 2014-15 Total CapEx Projects, net of Grant & POST Income Projected Administration 375,000 331,275 0 0 706,275 Operations 1,572,510 657,600 585,128 464,762 3,280,000 Planning 1,512,532 1,643,485 1,417,500 5,069,000 9,642,517 Public Affairs 0 0 0 0 0 Real Property 0 0 0 0 0 Natural Resources 01 698,400 253,0001 475,000 11426,400 Total CapEx Projects, net of Grant& POST Income 1 3,460,0421 3,330,760 2,255,6281 6,008,762 15,055,192 M:IDISTRICT BUDGET12012-20131Board Report12012.02.29.a5_CapEx_5yr Forecast_r-12-19.xls 2/23/2012 3:06 PM ATTACHMENT F: CAPITAL BUDGET THREE-YEAR FORECAST 2011-12 - 2014-15 Planning Part I: Summary Year Project Description 1 2 3 4 Total Fiscal Year: 2011-12 2012-13 2013-14 2014-15 Projected Public Facilities $721,120 $1,400,500 $1,194,310 $1,894,000 $5,209,930 Mount Umunhum $604,511 $2,123,011 $175,000 $450,000 $3,352,522 Planning $194,500 $162,000 $70,000 $50,000 $476,500 Staff Facilities $308,000 $180,000 $350,000 $2,650,000 $3,488,000 Unanticipated CIP $175,000 $25,000 $25,000 $25,000 $250,000 Total $2,003,131 $3,890,511 $1,814,310 $5,069,000 $12,776,952 Part II: Detail CapEx projections for Planning Dept(Details): FY2011-12 FY2012-13 FY2013-14 FY2014-15 Totals PUBLIC FACILITIES El Corte de Madera Creek Staging Area and Trail Improvements $56,500 $713,000 $66,000 $84,000 $919,500 Mindego Gateway $150,620 $450,000 $246,810 $847,430 Thornewood Trail Improvements $11,000 $11,000 Alpine Pond Long-Term Management Plan $0 $0 $74,000 $500,000 $574,000 Mary Davey Memorial $5,000 $10,000 $15,000 La Honda Creek Master Plan Implementation Phase 1 $80,000 $175,000 $400,000 $655,000 Pulgas Ridge Trail Connection $0 $0 Fremont Older Safety Improvements $20,000 $27,500 $142,500 $190,000 Purisima Creek Bridge Assessment/Repair $60,000 $30,000 $225,000 $315,000 Peter's Creek Trail Bridge Repair $25,000 $60,000 $15,000 $60,000 $160,000 Alma College Site Use Partnership $0 $0 $40,000 $100,000 $140,000 Archeological Surveys $25,000 $25,000 Purisima to the Sea Planning $0 $75,000 $75,000 $150,000 Sierra Azul/Bear Creek Redwoods Master Plan Implementation Phase 1 $200,000 $300,000 $500,000 Mindego Demolition $80,000 $80,000 Miramontes Ridge Use and Management Plan $150,000 $150,000 Stanton Demolition $50,000 $50,000 Hawthorns Site Management Phase I Endowment Endowment Endowment $0 Myrtle Canyon/Carilli Land Restoration RP RP RP $0 Big Dipper Road Restoration $260,000 $260,000 Pond DR06 Repair $11,000 $11,000 2/23/2012 3:06 PM ATTACHMENT F: CAPITAL BUDGET THREE-YEAR FORECAST 2011-12 - 2014-15 Planning Guadalupe River TMDL $20,000 MOVED $20,000 Hicks Flat Mercury Remediation $45,000 TO $45,000 Mindego Ranch Remediation RP NATURAL $0 El Corte de Madera Creek Watershed Protection Program $37,000 RESOURCES $37,000 Ponds DR07 and DR08 Repairs $55,000 DEPARTMENT $55,000 MOUNT UMUNHUM Mount Umunhum Remediation/Demolition $270,000 $1,608,380 $1,878,380 Mount Umunhum Site Planning $200,000 $200,000 $25,000 $425,000 Mount Umunhum Implementation Phase 1 $25,000 $200,000 $150,000 $450,000 $825,000 Mount Umunhum-Project Manager $109,511 $114,631 $224,142 PLANNING Cooley Landing Peninsula Partnership with East Palo Alto $80,000 $30,000 $30,000 $30,000 $170,000 Sierra Azul/Bear Creek Redwoods Master Plan $92,000 $20,000 $112,000 La Honda Creek Master Plan $35,000 $20,000 $55,000 Renewal of CA Dept of Fish and Game MOU $10,000 $10,000 Schilling Lake Management Plan Implementation $15,000 $15,000 Resource Management Policies $14,500 $14,500 Road and Trail Inventories $15,000 $20,000 $20,000 $20,000 $75,000 Resource Management Grants Program $25,000 MOVED TO NATURAL RESOURCES DEPARTMENTI $25,000 STAFF FACILITIES Folger Ranch House Remodel $270,000 $105,000 $375,000 Beatty Demolition $1,000 $1,000 Skyline Field Office Improvements $30,000 $50,000 $250,000 $2,500,000 $2,830,000 Administrative Office Feasibility Analysis of Options $0 $25,000 $100,000 $125,000 South Area Field Office $7,000 $7,000 Administration Office HVAC/South End Remodel $150,000 $150,000 UNANTICIPATED CIP Unanticipated CIP $175,000 $25,000 $25,000 $25,000 $250,000 Total $2,003,131 $3,890,511 $1,814,310 $5,069,000 $12,776,952 RP= Found in Real Property's Budget 2/23/2012 3:06 PM ATTACHMENT F: CAPITAL BUDGET THREE-YEAR FORECAST 2011-12 - 2014-15 Planning Part III: Grant Income &POST Funding: Grant Income: FY2011-12 FY2012-13 FY2013-14 FY2014-15 Totals Hicks Flat Mercury Remediation $23,314 $23,314 Big Dipper Fisheries Restoration $148,000 $148,000 Thornewood San Francisco Creek Watershed Restoration $25,665 $25,665 Mt Um Reimb-Remediation/Demolition-thru Phase II $1,241,196 $1,241,196 Mt Um Implementation Phase I $200,000 $150,000 $350,000 Pond DR06 Repair $123,000 $1,600 $124,600 Ponds DR07 and DR08 Repairs $20,000 $20,000 El Corte de Madera Creek Parking and Trails Improvements $384,230 $384,230 Total Grant Income $339,979 $1,827,026 $150,000 $0 $2,317,005 POST Funding Minde o Gateway Project-POST funded $150,620 $420,000 $246,810 $817,430 Total POST Funding $150,620 $420,000 $246,810 $0 $817,430 Total Grant Income and POST Funding $490,599 $2,247,026 $396,810 $0 $3,134,435 OTHER: Hawthorns Site Management Phase 1 $50,000 $100,000 $100,000 $250,000 Total Hawthorns Trust Funding $0 $50,000 $100,000 $100,000 $250,000 2/23/2012 3:06 PM ATTACHMENT F: CAPITAL BUDGET THREE-YEAR FORECAST 2011-12 - 2014-15 Natural Resources Part I: Summary Year Project Description 1 2 3 4 Total Fiscal Year: 2011-12 2012-13 2013-14 2014-15 Projected Natural Resource Management $555,000 $223,000 $450,000 $1,228,000 Environmental Restoration and Remediation $160,000 $226,000 $25,000 $411,000 Agricultural Land Management $55,000 $0 $0 $55,000 Total $0 $770,000 $449,000 $475,000 $1,694,000 Part II: Detail CapEx projects in Natural Resources Dept(Details): FY2011-12 FY2012-13 FY2013-14 FY2014-15 Totals La Honda Creek OSP Watershed Protection $30,000 $100,000 $150,000 $280,000 El Corte de Madera Creek Watershed Protection Program $150,000 $20,000 $150,000 $320,000 Jikoji Trail Reroute Archaeological and Biological Surveys $31,000 $0 $31,000 Integrated Pest Management Program $205,000 $103,000 $0 $308,000 Hicks Flat Mercury Remediation $50,000 $196,000 $0 $246,000 Mindego Ranch Corral Remediation $40,000 $15,000 $0 $55,000 Restoration Forestry Demonstration Project $60,000 $15,000 $0 $75,000 Madonna Creek Agricultural Production Plan $25,000 $0 $0 $25,000 Alma College Remediation $40,000 $0 $40,000 Grassland Prescribed Fire Management Program $9,000 $0 $150,000 $159,000 La Honda Creek OSP Grazing Infrastructure $30,000 $0 $30,000 Ponds DR07 and DR08 $100,000 $0 $100,000 Total $770,000 $449,000 $450,000 $1,669,000 Part III: Grant Income Grant Income: FY2011-12 FY2012-13 FY2013-14 FY2014-15 totals Hicks Flat Mercury Remediation $50,000 $196,000 $246,000 Pond DR06 $1,600 $1,600 Ponds DR07 and DR08 $20,000 $20,000 La Honda Creek OSP Watershed Protection awaiting grant award notification $0 $0 Total $71,600 $196,000 $0 $267,600 2/23/2012 3:06 PM ATTACHMENT F: CAPITAL BUDGET THREE-YEAR FORECAST 2011-12 - 2014-15 Operations Part 1: Summary Year Project Description 1 2 3 4 Total Fiscal Year: 2011-12 2012-13 2013-14 2014-15 Projected Vehicles& Equipment $395,000 $370,000 $475,000 $340,000 $1,580,000 Resource Management $125,710 $0 $0 $0 $125,710 Facility/Infrastructure $51,800 $117,600 $121,128 $124,762 $415,290 Radio System $1,000,000 $170,000 Total $1,572,510 $657,600 $596,128 $464,762 $3,291,000 Part II: Detail CapEx projections for Resource Management projects in Operations Dept: FY2011-12 FY2012-13 FY2013-14 FY2014-15 Totals Madonna Creek $55,000 $55,000 Integrated Pest Management Program* $61,960 $61,960 Grassland Burn CEQA* $8,750 Funds for these projects are now carried in $8,750 Mindego grazing infrastructure(fencing, the Natural Resources Department. water,corrals) $0 Total $125,710 $0 $0 $0 $125,710 Facility/Infrastructure Projects: Projects Include: *SFO Driveway Improvement *Sherrill Property *Several demolition projects I I Part III: Grant Income Grant Income: Jikoji will provide$11K for support of the Peters Creek Trail Reroute in FY 12-13. Funds will be paid after project completion. $11,000 $11,000 Total $0 $0 $11,000 $0 $11,000 2/23/2012 3:06 PM ATTACHMENT F: CAPITAL BUDGET THREE-YEAR FORECAST 2011-12 - 2014-15 Administration Part I: Summary Year Project Description 1 2 3 4 Total 2011-12 Fiscal Year: 2012-13 2013-14 2014-15 Projected IAFS(Accounting Sofware Project) $375,000 $271,275 $646,275 AO Structure Improvement $60,000 $60,000 $0 Total $375,000 $331,275 $0 $0 $706,275 Part II: Detail CapEx projections for projects in Administration Dept: Part III: Grant Income Grant Income: n/a 2/23/2012 3:06 PM ATTACHMENT F: CAPITAL BUDGET THREE-YEAR FORECAST 2011-12 - 2014-15 Real Property Part I: Summary Year Project Description 1 2 3 4 Total Fiscal Year: 2011-12 2012-13 2013-14 2014-15 Projected Total $0 $0 $0 $0 $0 Part It: Detail CapEx projections for Real Property Dept (Details): FY2011-12 FY2012-13 FY2013-14 FY2014-15 Totals Total Part III: Grant Income Grant Income: Habitat Conservation Fund for POST(Madonna Creek) - - Coastal Conservancy Grant for POST(Silva) property - SF Bay Trail Grant(Ravenswood Open Space Preserve)-Project Deferred due to staffing - - - Living Landscape(Gallaway Property): Purchase Grant$375K& Stewardship Grant$50K - Total $0 $0 $0 $0 $0 2/23/2012 3:06 PM ATTACHMENT F: CAPITAL BUDGET THREE-YEAR FORECAST 2011-12 - 2014-15 Public Affairs Part I: Summary Year Project Description 1 2 3 4 Total Fiscal Year: 2011-12 2012-13 2013-14 2014-15 Projected Total $0 $0 $0 $0 $0 Part II: Detail CapEx projections for Public Affairs Dept(Details): FY2011-12 FY2012-13 FY2013-14 FY2014-15 Totals Total Part III: Grant Income Grant Income: none Total $0 $0 $0 $0 $0 2/23/2012 3:06 PM ft Midpeninsula Regional ' Open Space District 'i i i R-12-18 Meeting 12-08 February 29, 2012 AGENDA ITEM 911 AGENDA ITEM Initial Presentation of the District's Proposed Action Plan for Fiscal Year 2012-2013 i GENERAL MANAGER'S RECOMMENDATION,; Review the proposed Action Plan for Fiscal Year 2012-13 (FY2012-13). The final District Action Plan for FY2012-13 and the report and recommendations of the Administration and Budget Committee(ABC) regarding both the action plan and budget will be presented for adoption at the March 28, 2012 Regular Board meeting. SUMMARY The proposed FY2012-13 Action Plan provides the details, including priority, scope, schedule and budget, for the District's work program across all six departments. The action plan is cross referenced to the budget and is intended to provide the detail on those projects that will required a sizeable resource commitment. As with the budget, the action plane reflects implementation of the District Strategic Plan and related projects, launching of the new Natural Resources Department and the projects related to proposed increases in District staffing. Attached to this report is the District's FY2012-13 Initial Action Plan. DISCUSSION The District's preliminary FY2012-13 Action Plan (Attachment B) is presented to the Board for initial review and comment. The Action Plan serves as the District's work program for the upcoming fiscal year. Key Projects are organized by Program and Priority and grouped by Department. They are District projects that will require considerable staff time and/or funding to accomplish. New this year is the inclusion of the Project Prioritization Matrix (Attachment A) which responds to Board direction at the December 13, 2011 Board Shady Session (R-11-114). Projects in the Action Plan are identified as Priority 1, 2, 3, or as Deferred and defined as follows: • Priority 1 projects are of highest priority and are often time sensitive; many address legal requirements, safety concerns, or are driven by grant deadlines; • Priority 2 projects are important and may be tied to a prior commitment; these projects are not urgent and are at a state that allows staff to potentially defer or delay some of the work if needed to focus on Priority 1 projects. R-12-18 Page 2 • Priority 3 projects are desirable and may be pursued as time allows (e.g. delays in Priority 1 projects); • Deferred projects are those that were originally intended to be included in the Action Plan, but which were removed to meet budgetary goals, or to maintain a more realistic work load for staff. i Information on essential ongoing work and key functions performed by individual Departments is also provided in each Department Action Plan. FISCAL IMPACT Fiscal impact is identified for each Key Project. The proposed annual District budget is linked to the preliminary Action Plan to reflect project costs. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). The Action Plan contains anticipated projects that will require further Board review and approval, some of which may be subject to CEQA review. These projects will comply with all CEQA requirements prior to proceeding as a normal part of the implementation process. NEXT STEP Changes requested by the Board as part of the review of the preliminary Action Plan will be incorporated into the FY2012-13 Action Plan and the Final Action. Plan will be presented to the Board for adoption on March 28, 2012. Attachments: 1. Project Prioritization Matrix 2. District FY2011-12 Preliminary Action Plan by Department a. District-Wide b. Real Property C. Planning d. Natural Resources e. Operations f. Public Affairs g. Administration R-12-18 Page 3 Prepared by: Kate Drayson, Administrative Services Manager Ana Ruiz, Planning Manager David Sanguinetti, Operations Manager Rudy Jurgensen, Public Affairs Manager Michael Williams, Real Property Manager Kirk Lenington, Acting Natural Resources Manager Gordon Baillie, Management Analyst, Operations Elaina Cuzick, Real Property Specialist Contact person: Stephen E. Abhors, General Manager Kate Drayson, Administrative Services Manager Last revised on 2/24/2012 10:42 AM PROJECT PRIORITIZATION CRITERIA Mandatory Level 1 Priority Level 2 Priority Immediate Future KeyProject Immediate Promotes � !increases Opportunity/ 1 opportunity Immediate Promotes 'Increases f I Promotes Provides opportunity Addresses threat to Iregional �District {Future Solely led and leverage to protect,or regulatory/ ff regional pu#ifk Prior tormal regional internal to protect or long-term Informal public collaboration I financial] regulatory) implemented by (what is threat to legal iconnectivety benefit/ commitment connectivity benefit/ threat to public commitment healthisafety with a direct f staffing !ll legal risk District gained or regional mandate with partners support within District support regional health/safety biodiversity or the District public benefi# resources lost) biodiversity DISTRICT-WIDE �[ Integrated Accounting X X X x and Finance System i � SP-Vision Plan ! X X x SP-Funding Measurev SP-Public Support SP-Evaluate District Business Model PLANNING DEPARTMENT Cooley Landing Peninsula Partnership X X X X X X X X X Agreement with East Palo Alto . m Site Planning X X A X^ X Planningning I (Element of the SA/BCR t Master Plan project) 1 i I La Honda Creek S J Master Plan X X 1 X I. X X X X X X Development Sierra Azul/Bear Creek Redwoods Master Plan X X X I � X X X X X X Development (To be informed by Mt. j Um project) --� Ward Election Maps X Integration of Work Order Database j X j X X X ArcGIS ServerX X /� Installation i El Corte de Madera Creek Staging Area X ( X X X X X X X and Trail Improvements r e Project X TX X X X X X Proectt Gateway Mt.Umumhum Implementation Phase X X X�i i X X X X X X I-Year 1 Alpine Pond Long-Term X X X Management Plan Mary Davey Memorial , — N La Honda Creek � Master Plan Phase I X ,yf y/ j� X X X X X Implementation Sof 6 Last revised on 2/24/2012 10:42 AM PROJECT PRIORITIZATION CRITERIA Mandatory Level t Priority Level 2 Priority Immediate Future KeyProject Immediate Promotes Increases Opportunity/1 opportunity Immediate Promotes Increases Promotes Provides opportunity Addresses threat to regional District Future Solely led and leverage to protect,or regulatory/ regional public Prior formal�. regional Internal to protect or long-term Informal public collaboration financial/ regulatory) implemented by (what is threat to legal connectivity benefit/ commitment- connectivity benefit] threat to public commitment healthlsafety with a direct staffing "legal risk District gained or regional mandate or the District public benefit with partners support resources within District lost) support regional health/safety biodiversity blodlverslty PLANNING DEPARTMENT Cont'd Fremont Older Staging X X X X Area Public Safety x Improvements Purisima Creek Bridge Assessment and Repair Peters Creek Trail Bridge Repair Mt.U X X X X X X Demolmitioninion x Former Carilli Land Restoration a ms Site M X X X X Management Phase I x (stablization and partner development) FolgerRanch House Remo X X X Remodel x Skyline Field Office Improvements Administrative Office- Feasibility Analysis of Long-Term Options Conservation/Open Space Plan Space Vision Plan NATURAL RESOURCES DEPARTMENT Sudden Oak Death X X X X X Monitoring&Research Integrated Pest X X X `. Management Program x La Honda Creek X X X Master Plan Phase I x x Implementation-Roads Watershed Protection Ponds DR07 and DR08 Repair X X X X X Monitor Prior Grassland Bums X X X Control Slender X X X X False Broro me Guadalupe River X i X X X X Mercury Total Maximum Daily Load TMDL Hicks Flat Mercury X Remediation X X X X X Mindego Ranch Remediation X j� X X„, X X Alma College X X X X Remediation 2of 6 Last revised on 2/24/2012 10:42 AM PROJECT PRIORITIZATION CRITERIA Mandatory Level 1 Priority Level 2 Priority Immediate Future Key Project Immediate Promotes Increases Opportunity! Y 1 opportunity Immediate Promotes Increases Promotes Provides opportunity Addresses threat to regional District ,-Future Solely led and leverage to protect,or regulatory/ regional public Prior formats` regional internal to protect or long-term Informal public collaboration financial) -ragulatory! implemented by (what is threat to legal connectivity benefit/ commitment;,' connectivity benefit/ threat to public commitment health/safety with a direct staffing legal risk District gained or regional mandate with partners support within District support regional health/safety biodlversity or the District public benefit resources lost) biodiversity NATURAL RESOURCES DEPARTMENT Cont'd El Corte de Madera X X X X X X Creek Watershed Protection Program Restoration Forestry Demonstration Project Madonna Creek Ranch Creek Assessment Agricultural Production Plan Driscoll Ranch X X Rangeland Monitoring Grazing Infrastructure X REAL PROPERTY DEPARTMENT Post rc property P , X ( X X X X X Land Purchase Partner Partnership New Land Purchases X X X Land Purchase X X X X X Partnerships-El Corte de Madera Creek Land Purchase X X X X X Partnerships-Monte i Bello _ Potential Access Easements-Mt. Umunhum Potential New Trail X X X X Easements-SFPUC- Ravenswood New Land Transistion- Powell Property Clean U Potential Easement Exchange-as Bear Creek Redwoods POST Toto Ranch �X X Purisima to the Sea i Ridge Vineyards, X Monte Bello Encroachment Resolution Guadalupe Land Company New Land Rental Property Transition- Silva ----1----__.__ ------ ------- 3of 6 Last revised on 2/24/2012 10:42 AM PROJECT PRIORITIZATION CRITERIA Mandatory Level 1 Priority Level Priority Immediate f Future Key Project Immediate Promotes Increases Opportunity/ Y 1 opportunity Immediate Promotes Increases Promotes Provides opportunity Addresses threat to regional District Future Solely led and leverage to protect,or regulatoryl regional public Prior formffi regional internal to protect or long-term Informal public with a direct financial! regulatory/ implemented by (what is threat to legal connectivity benefits commitment connectivity benefit] threat to public commitment hr the District with a direct staffing legal risk District gained or regional mandate or the District public benefit with partners support resources within District lost) support regional healthlsafety btodiversity biodiversity REAL PROPERTY DEPARTMENT(Co I'd) New Land Rental Property Transition p I Alpine Road House- f Hawthoms San Mateo County Telecom Lease-Rolph Repeater Communication & Control Communication Site Lease Assignment Grazing Lease-former POST Bluebrush Canyon Property Grazing Lease-La Honda-former McDonnald Property Bear Creek Stables RFP/Lease OPERATIONS DEPARTMENT Black Mountain Trail Realignment Demolition and Clean up of Abandoned Structures-Foothills Demolition and Clean X X X X up of Abandoned Structures-Skyline Operations Administrative Manual 4 Permits Database Peters Creek Trail Reroute Radar Database X Radio Improvement Project Repave Skyline Facility Driveway X Replace and Upgrade Preserve Signboards i Seasonal Ranger X X X X Program Research � Skyline Boulevard X X X X Afterfiours Parking i Signing Skyline Facility Improvements 4of 6 Last revised on 2/24/2012 10:42 AM PROJECT PRIORITIZATION CRITERIA Mandatory Level 1 Priority Level 2 Priority Immediate Future Key Project Immediate Promotes Increases >., Opportunity/ Y 1 opportunity Immediate Promotes Increases -- Promotes Provides opportunity Addresses threat to regional District " Future Solely led and leverage to protect,or regulatory/ regional public Prior formal_= regional internal to protect or Tong-term Informal public collaboration financial/ regulatory/ implemented by (what is threat to legal connectivity benefit/ commitmerit connectivity benefiU threat to public commitment health/safety with a direct staffing legal risk District gained or regional mandate or the District public benefit wrift partners support resources within District lost) support regional health/safety biodiversity biodiversity OPERATIONS DEPARTMENT Cont'd White Oaks Trail X X reroute at Monte Bello OSP PUBLIC AFFAIRS DEPARTMENT 40th Anniversary Book X X X Diversity Outreach X X X X North American x Congress for f X? Conservation Biolog 40th Anniversary Event X X X X X Maintain Redesigned X News Page x �/ Health Incentive X X X x X Program;"Park Prescriptions Continue spearheading X X /� X Bay Area Open Space �( Council Communications and Outreach Working Group Mt.Umunhum v V/� X X x X x X X X Remediation and Site /� Planning �/ �( State Legislation- X X X X X x X Sponsor and support the Board-approved Legislative Program State Legislation-Draft X X 2013-2014 Legislative Program _ Federal Legislation- X X Sponsor and support the Board-approved Legislative Program Plan,coordinate, X X X X implement,and evaluate 2012 Volunteer Recognition Event --- �/ �[ Volunteer training X X X X X x classes 5of 6 Last revised on 2/24/2012 10:42 AM PROJECT PRIORITIZATION CRITERIA i Mandatory Level 1 Priority Level 2 Priority Immediate Future Key Project Immediate (Promotes Increases Opportunity/Y 1 opportunity Immediate Promotes Increases Promotes Provides opportunity Addresses In, to regional District Future Solely led and leverage to protect,or regulatory! connectivity public Prior formal--. regional internal to protect or long-term Informal public Collaboration financial/ regulatory/ implemented by (what is threat to legal connectNity benefit/ commitment connectivity benefiU threat to public commitment regional mandate health/safety .Kh a direct with partners support staffing legal risk within District District gained or support regional health/safety biodiversity or the District public benefit resources lost) biodiversity PUBLIC AFFAIRS DEPARTMENT Cont'd Outdoor ActTraining Docents Traininning X X X i X X X Geocaching Program b" x ( x x District-Wide y h x x x x Interpretive Plan: Implementation Volunteer Memorial X X X X X Community-hosted Outreach Events(i.e. Woodside Envirofest); j Research,respond to requests,attend as appropriate i Collaborative Family I X X X X Programming with j Diverse Audience Partners ADMINISTRATIVE SERVICES DEPARTMENT District Software X X X Anti-vrus Software Renewal District-wide Intranet Negotiate/Renew MOA X X X Classification& X X Compensation Study E Remote Access Policy x x Performance Planning i &Evaluation Training Database X X i CY2012 Elections X X X FPPC-Conflict of X X X Interest code Develop 5-Year CapEx Forecast X X Annual Audit&Mt.Unn V� Single Audit Streamline District Contracting Procedures f X X Streamline Purchase Order process X X 6of 6 ATTACHMENT A DISTRICT WIDE 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN DISTRICT WIDE KEY PROJECTS Pro t De� cyr�R+ to it Project Manager Key-Profect . a ' #+ der Dasllp DISTRICT-WIDE KEY PROJECTS Priority 1 Integrated To replace the obsolete Fundware Continue to work with staff, New World Systems Q2 FY12-13- $271,275 Kate Drayson Accounting and system and provide the District and Schafer Consulting to implement Phase I Phase I Financial with more robust financial (Core Financials)with a go-live date of July 2, All Departments System planning, analysis and forecasting 2012 General Manager capabilities Managers Partner with the same team, prepare and Q3 FY12-13- Controller implement Phase II (HR/Payroll)with a go-live Phase II date of January 2, 2013 Strategic Plan - Develop strategies and priorities With Vision Plan consultant assistance, prepare a FY12-13 $300,000 Ana Ruiz Conservation consistent with the District's conservation atlas, data gap analysis, and Kirk Lenington Vision Plan mission for the next generation of conservation needs assessment. With Board Sandy Sommer land conservation, resource input, formulate alternative scenarios and a stewardship, and recreational prioritized project list. access informed by science and General Manager community input. Support development of a Vision Plan With District Board of Directors partners. Managers All Departments DISTRICT WIDE-1 of 2 ATTACHMENT A DISTRICT WIDE 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN DISTRICT WIDE KEY PROJECTS 40 ,t =r 777, � mar Kept Project `Purim ��tce „ OtE r DeptsMOG Imrf'oOmpacted DISTRICT-WIDE KEY PROJECTS Priority 1 (Cont'd Strategic Plan - Obtain public input to the vision Work With public outreach consultant to invite FY12-13 $100,000 Rudy Jurgensen Public Support and secure public support community input which will help inform vision and obtain public support for vision. First step: hire General Manager consultant. Board of Directors Managers All Departments Strategic Plan- Develop funding campaign Work with campaign consultant to lay the Q1 FY12-13: hire $310,000 Rudy Jurgensen Funding groundwork for a funding measure. Begin consultant. Measure outreach to District's constituents. General Manager Board of Directors Managers All Departments Strategic Plan - Determine optimal staffing plan Work With organizational consultant to evaluate Q4 FY12-13: hire $50,000 Steve Abbors Evaluate and organizational structure organizational structure and staffing. consultant Business Model needed to implement the Strategic Managers Plan DISTRICT WIDE-2 of 2 I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REAR PROPERTY DEPARTMENT ACTION PLAN FY2012-13 I i i BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space land. The District seeks to link its open space lands with federal, state, county, city parklands, and watershed lands. CORE FUNCTIONS: A. Provide comprehensive land conservation planning and analysis to guide the land purchase program. B. Monitor and protect District's public open space property interests (including fee and easement interests) C. Manage revenue-producing properties D. Create and take advantage of opportunities to conserve the greenbelt, foothills, and baylands E. Maintain neighbor, conservation partner and agency relationships STAFF RESOURCES: (STATED IN FTE'S — FULL TIME EQUIVALENTS) FTEs Position Title 1.0 Administrative Assistant 1.0 Real Property Manager 2.0 Real Property Specialist 1.0 Senior Planner 5.0 Total FTEs ATTACHMENT A REAL PROPERTY 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN KEY PROJECTS 411 { 3► + r C ptWBOD' PROGRAM: GREENBELT PRESERVATION Priority 1 POST Carilli Continue to grow the District's Property Purchase with partnership funds. FY12-13 $1,500,000 fair Mike Williams property, Land contiguous greenbelt. Conservation Easement& Management Plan with market value Sandy Sommer Purchase Santa Clara Valley Water District. potentially fuly Partnership CEQA Review funded by partners Planning Natural Resources Cost to District Operations $120,000- Public Affairs consultant for creek Legal restoration New Land Continue to grow the District's Pursue the purchase of new land additions to FY12-13 $3,360,000 fair Mike Williams Purchases contiguous greenbelt. Purisima Creek Redwoods, Tunitas Creek, market value Skyline Ridge, Bear Creek Redwoods and Sierra $100,000 gift Planning Azul. Natural Resources Cost to District Operations $3,260,000 Legal Public Affairs Land Purchase Create connections within District Cooperatively work with local land preservation FY12-13 $2,530,000 fair Mike Williams Partnerships- lands and with other park and organizations on the following property market value Allen Ishibashi El Corte de open space lands partnerships: $890,000 Madera Creek El Corte de Madera Additions-Sempervirens grants/gifts, Legal Additional stewardship grant of$50,000 from Operations Living Landscape for site restoration and Cost to District Natural Resouces improvements. $1,640,000 Planning Public Affairs PROGRAM: GREENBELT PRESERVATION(Cont'd) REAL PROPERTY- 1 of 9 ATTACHMENT A REAL PROPERTY 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN KEY PROJECTS fA Priority 2 Potential Obtain improved road access Work with neighboring land owners to improve FYI 2-13 $0 Mike Williams Access rights along Mt. Umunhum Road road access easements along Mt. Umunhum Elaina Cuzick Easements-Mt. and public trail connecting Wrights Road, negotiate public trail easement connecting Allen Ishibashi Umunhum Station Road to Mt. Umunhum Wrights Station Road in Cathedral Oaks to Mt. Umunhum Legal Operations Planning Public Affairs Potential New Obtain new San Francisco Bay Identify preferred Bay Trail alignment through FYI 2-13 $70,000 Sandy Sommer Trail Easements Trail easement through lands of lands of SFPUC, coordinate with Cities of East Allen Ishibashi -SFPUC, SFPUC at Ravenswood Palo Alto&Menlo Park, complete environmental Ravenswood analysis of Bay Trail alignment, obtain Legal concurrence on trail alignment from SFPUC, Operations utilize Bay Trail grant, and finalize trail easement Planning with SFPUC. Overall costs will be offset by Public Affairs $40,000 in grant income from Coastal Conservancy. New Land Site Assessment and Clean-Upat Assess and implement waste disposal site clean FY12-13 $160 000 Sand Sommer P P Y Transition - Powell property addition to Monte up and restoration, demolish structures including Allen Ishibashi Powell Property Bello testing for lead and asbestos, and evaluate Clean Up access road improvements and erosion control Operations measures Planning Natural Resources i REAL PROPERTY- 2 of 9 ATTACHMENT A REAL PROPERTY 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN KEY PROJECTS PROGRAM: GREENBELT PRESERVATION(CorWd) Priority 3 Land Purchase Create connections within District Cooperatively work with local land preservation FY12-13 $1,200,000 fair Mike Williams Partnerships- lands and with other park and organizations on the following property market value Sandy Sommer Monte Bello open space lands partnerships: $600,000 Monte Bello-Santa Clara County Parks partnership funds Legal Natural Resources Cost to District Operations $600,000 Planning Public Affairs Potential Negotiate exchange of utility 1. Meet with residential owners to determine FY12-13 $0 Allen Ishibashi Easement easement rights with private easement needs. Mike Williams Exchange-at residences which provides a 2. Meet with Cal Fire and Presentation Center to Bear Creek public benefit Determine their utility easement needs. Legal Redwoods 3. Determine best solution for providing electrical Operations power to all parties. 4. Obtain consideration of public benefit from residential owners for easement. 5. Work with all parties and PG&E to develop and execute easement agreement. Deferred PROGRAM: COASTSIDE PROTECTION PLAN Priority 1 POST Toto Continue to grow the District's Due Diligence FY12-13 $3,500,000 Mike Williams Ranch contiguous greenbelt on the San Phase I (possible update) Sandy Sommer Mateo Coast. Use&Management Plan (including grazing) Elaina Cuzick Property Purchase of 950 acres Allen Ishibashi Assume Grazing and Residential Leases Legal Natural Resources Planning Operations REAL PROPERTY- 3 of 9 ATTACHMENT A REAL PROPERTY 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN KEY PROJECTS , r t. w PROGRAM: COASTSIDE PROTECTION PLAN(Cont'd) Priority 2 Priority 3 Purisima to the Acquire new land in the Work with private property owner of Purisima FY12-13 $20,000 Mike Williams Sea Purisima/Lobitos Creek Farms property to pursue lot line adjustment of Sandy Sommer Watershed corridor to eventually upland and agricultural areas of property, pursue create a Purisima to the Sea trail conservation easements with private land owners Legal from Skyline Area to help protect the Lobitos Creek watershed Operations Planninq Public Affairs Deferred PROGRAM: PROPERTY RIGHTS STEWARDSHIP Priority 1 Ridge Protect scenic ridgeline at Monte Prepare agreement and easement documents for FY12-13 $7,000 Sandy Sommer Vineyards, Bello Open Space, resolve historic fee and easement property exchanges to resolve Monte Bello encroachments and enhance historic encroachment, protect scenic ridgeline Legal historic and compatible and enhance compatible agricultural uses. Obtain Operations agricultural uses. Board of Directors approval of exchange and Planning transfer property. Public Affairs Encroachment Address Encroachments on Saratoga Gap-Gullicksen-monitor remediation FY12-13 $30,000 Mike Williams Resolution District Lands of site Allen Ishibashi Legal Operations Natural Resources Planning Public Affairs REAL PROPERTY- 4 of 9 ATTACHMENT A REAL PROPERTY 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN KEY PROJECTS �h « f m r y 2 m K•`c, eL I9[ PROGRAM: PROPERTY RIGHTS STEWARDSHIP(Cont'd) Priority 2 Guadalupe Assess the financial and Appraise the value of the Guadalupe Land FY12-13 $4,000 Mike Williams Land Company implementaion measures for Company property, assess the potential capital potential disolving of corporation gains tax impacts of disolving corporation, provide Legal recommendation to Shareholders(Board of Directors)on disolving corporation and implement Shareholder decision. Priority 3 Deferred PROGRAM: REVENUE GENERATION Priority 1 New Land Transition new residence to rental 1. Assess overall conditions of residence. FY12-13 $15,000 Elaina Cuzick Rental Property property 2. Make repairs and clean residence. Transition - 3. If residence does not have current tenant-list Operations Silva the residence for rent. Planning 4. Enter into lease with current tenant or new tenant. New Land Transition new residence to 1.Assess overall conditions of residence. FY12-13 $0 Elaina Cuzick Rental Property employee residence 2. Make repairs and clean residence. Transition - 3. If residence does not have current tenant-list $xxx,xxx from Planning Alpine Road the residence for rent. Hawthorns Fund Operations House - 4. Enter into lease with current tenant or new Hawthorns(Also tenant. see Planning) Priority 2 Priority 3 Deferred REAL PROPERTY- 5 of 9 ATTACHMENT A REAL PROPERTY 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN KEY PROJECTS ff man vx ■ CC µQ■ 1 +{ e y : PROGRAM: PUBLIC SAFETY, LAW ENFORCEMENT,AND FARE PROTECTION Priority 1 San Mateo Draft new 25-year lease with San 1. With Operations assess the District Radio Q4 FY12-13 $0 Allen Ishibashi County Telecom Mateo County for Rolph Repeater System requirements for tower at the County's Contingent on San Elaina Cuzick Lease-Rolph Site which will assist the District Pise Peak Communications Site. Mateo County Repeater, with its radio system intallations at 2. Work cooperatively with County to develop a Board of Supervisor Legal Russian Ridge both the Rolph Repeater site and lease that will assist the District with its radio approval Operations Open Space the County's Pise Peak. system requirements at Pise Peak and allow the Planning Preserve continued leasing of the Rolfe Repeater Site for Public Affairs the next 25 years. 3. Receive approval of the new 25-year least from the County. Priority 2 Communication Assign the ACE Communication 1. Determine if lease assignment/amendment or a Q2 FY 12-13 $0 Allen Ishibashi &Control lease to Communication &Control new lease is most feasible. Elaina Cuzick Communication 2.Work with Communications&Control to Site Lease determine mutually agreeable lease terms Legal Assignment 3. Execute the lease agreement Operations Priority 3 Deferred REAL PROPERTY- 6 of 9 ATTACHMENT A REAL PROPERTY 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN KEY PROJECTS Or Aari� fi PROGRAM:AGRICULTURAL LAND STEWARDSHIP Priority 1 Grazing Lease- Transition lease assignment from 1. Develop grazing lease Q2 FY12-13 $0 Elaina Cuzick former POST POST to District lease managed 2. Meet with tenant to discuss plan, lease (Blue Brush by a Rangeland Management specifics and AUM pricing Legal Canyon) Plan (Operations) 3. Sign lease Natural Resources property Planning Operations Public Affairs Priority 2 Grazing Lease- Draft new grazing lease for the 1. Work with Operations and Planning on Q4 FY12-13 $0 Elaina Cuzick La Honda McDonald Ranch area of the La Rangeland Management Plan (former Honda Creek Open Space 2. Develop grazing lease Legal McDonald Preserve supporting Operation's 3. Assist Resource Management staff with RFP Planning Property) goal of reintroducing grazing at for new grazing tenant Natural Resources this location 5.Meet with tenant to discuss plan, lease specifics Operations and AUM pricing Public Affairs 4. Review Rangeland Management Plan with Farm Bureau &SMC Ag Advisory 6. Sign lease Priority 3 Deferred REAL PROPERTY- 7 of 9 ATTACHMENT A REAL PROPERTY 2/24/2012 10:32 AM FY 2012-13 ACTION PLAN KEY PROJECTS .. + pro�je+ t M O.p�..•gythep_ ,. i., B'YY BY� JJ PROGRAM: PUBLIC RECREATION AND ACCESS Priority 1 Priority 2 Bear Creek Create new lease and Stable 1. Further develop Bear Creek Stables draft site FY12-13 $7,500 Elaina Cuzick Stables Management Plan for the Bear and management plan and restoration plan RFP/Lease Creek Stables options Legal Planning Natural Resources Operations Public Affairs Priority 3 Deferred REAL PROPERTY- 8 of 9 ATTACHMENT REAL PROPERTY 2/24m012 10:32mw FY3012'13ACTION PLAN KEY PROJECTS Ongoing ^ Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices,focusing on critical greenbelt properties that round out and improve public access to existing preserves,connect to other preserves and to other public lands, protect natural habitat and resources,and further the completion ofthe Bay Area Ridge Trail and the San Francisco Bay Trail. ^ Provide comprehensive land conservation planning and strategic analysis to guide the land purchase program. Work with Operations and Planning Departments 0n evaluate new properties being considered for purchase and help assess management issues and associated costs. Provide land use and site planning information to assist in developing terms and conditionsfor negotiating land purchases. Conduct due diligence investigations aonecessary. ^ Maintain a multi-year spending plan for open space land purchases that optimizes use of cash and borrowed funds to accomplish land purchase goals within budget constraints. Contingent on working with District Controller nnO3 financing measure. ^ Explore grant opportunUeu1u augment land purchase funds. Explore joint projects with non'pnofi1and public agency partners, bargain sales,and/or gifts where possible. Explore various alternative terms of purchase to offer advantages and incentives to landowners, as well as cost savings to the District. ^ Work jointly with Planning and Operations Departments to transition responsibility for planning, management,and operation of newly purchased lands. Assist with structure disposition and site remediation efforts in the short-term timeframe following property purchase. ^ Administer tax cancellations for purchased property. Implement assessment agreement for San Mateo County Mosquito Abatement District. Continue 0u work with Operations and Administration Departments on Coastside Protection Program agreements with La Honda Pescadero Unified School District and San Mateo County Fire to pay and track servicefees for existing and new land purchases on the coast. ° Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices,focusing on critical greenbelt properties that round out and improve public access 0o existing preserves,connect to other preserves and to other public lands, protect natural habitat and resources,and further the completion of the Bay Area Ridge Trail and the San Francisco Bay Trail. ^ Protect District interests in land by resolving conflicts arising from easement and encroachment issues. Coordinate closely with Operations and Legal Program to defend the District's interests in property rights disputes. ^ Assist Planning Department in monitoring proposed outside land development or land use changes that could negatively impact District preserves. Participate in the local development review process to encourage dedications,exchanges,or purchases of land or easements for open space purposes to enhance the District's land protection goals. ^ Manage District's real property assets and revenue-producing activities maximizing rental income consistent with Open Space Management policies,working with Operations and Planning Departments to implement grazing and agricultural leases,assessing viability of retaining structures or make recommendations to the Board for their disposition. Maintain arelocation � assistance program utilizing staff and consultants aonecessary. ^ Administer rental accounts,communication,and agricultural leases. Maintain and enhance revenue stream through competitive and current rate structure,effective maintenance programs, and communication with tenants. Maintain and improve District rental structures as needed. ^ Work with Legal to oversee the operation and management of the Guadalupe Land Co. in Sierra Azul Open Space Preserve. REAL PROPERTY' omn MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PLANNING DEPARTMENT ACTION PLAN FY 2012-13 BASIC POLICY OBJECTIVE: The District protects and restores the natural diversity and integrity of its resources; encourages public and private agencies to preserve, maintain and enhance open space; and follows management policies for quality care of the land, provision of public access, and maintenance of ecological values and public safety. CORE FUNCTIONS: A. Plan, design, and implement projects for public access, staff facilities, and stewardship of cultural resources B. Develop and maintain current and long-range use and management plans, policies, and procedures for Preserves C. Manage the District Geographic Information Systems (GIS) D. Comply with the California Environmental Quality Act (CEQA)and all permitting, code, and regulation requirements E. Work with other entities to obtain funding, plan for and protect District and Regional greenbelt use and public access F. Engage public and partner agency involvement in planning activities STAFF RESOURCES: (STATED IN FTE'S — FULL TIME EQUIVALENTS) FTEs Position Title 1.0 Administrative Assistant 1.0 Geographic Information Systems Administrator 0.5 Geographic Information Systems Intern 1.0 Geographic Information Systems Technician 1.0 Planner I 2.0 Planner 11 2.0 Planner III 1.0 Planner III—contingent project manager position devoted to grant-funded projects(Mt. Umunhum/Mindego Gateway/Hawthorns) 1.0 PlanningManager 2.0 Senior Planner one FTE defunded in FY1 2-13) 12.5 Total FTE's ATTACHMENT A PLANNING DEPARTMENT 2/24/2012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS P t#11 �►age� w . PROGRAM:LONG RANGE PLANNING Priority 1 Cooley Landing Partner with City of East Palo Alto Coordinate with City and provide technical Q1 FYI 2-13- $30,000 Tina Hugg Peninsula Partnership (City)to refine and adopt a Use assistance during site remediation and Phase I Completion of any Agreement with East and Management Plan(U&M construction.Work with City to evaluate the remaining site Legal Palo Alto Plan)amendment to allow public following uses:fishing, kayaking,canoeing. Assist remediation; Operations recreational use at the Cooley City with other Phases of work,including Phase I public Public Affairs Landing Peninsula of Ravenswood amendments to U&M Plan and Partnership access facilities Real Property Open Space Preserve. Agreement. construction Natural Resources Cooley Landing Ad Hoc Committee Mount Umunhum Site Prepare a site specific plan for the Complete the Mount Umunhum Environmental Q1 FYI 2-13- $200,000 Meredith Manning Planning former Almaden Airforce Base(Mt. Restoration and Public Access Plan for Board CEQA certification Umunhum and Mt.Thayer)that consideration and approval,including CEQA Q1/Q2 FY12-13- All Departments (Element of the SA/BCR identifies public access, certification. Tentative Board General Manager Master Plan project) interpretation,and ecological approval of Plan Legal restoration opportunities. Q2/Q3 FY12-13- Final Board Sierra Azul/Bear Creek Approval of Plan Redwoods Ad Hoc Committee Priority 2 La Honda Creek Develop a long-range,30-year Complete CEQA review and seek Board final Q2 FY12-13- $20,000 Lisa Bankosh Master Plan blueprint to guide use, approval and CEQA certification. Board final approval management,and facilities of Master Plan and All Departments development. CEQA certification General Manager Legal Sierra Azul/Bear Develop a long-range,30-year Incorporate Mount Umunhum Environmental Q4 FYI 2-13- $92,000 Lisa Bankosh Creek Redwoods blueprint to guide use, Restoration and Public Access Plan and finalize Board final approval Master Plan management,and facilities Draft Master Plan and EIR;seek Board final of Master Plan and All Departments development. approval and CEQA certification. CEQA Certification General Manager (To be informed by Mt. Legal Um project) Sierra Azul/Bear Creek Redwoods Ad Hoc Committee Priority 3-None PLANNING- 1 of 10 ATTACHMENT A PLANNING DEPARTMENT 2/24/2012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS 6l�P PfXi P/w11f418 $ z , k .. PROGRAM: LONG RANGE PLANNING(ConYd) Deferred El Sereno Use and Review the Use and Management Identify new trail opportunities;assess suitability TBD TBD TBD Management Plan Plan for El Sereno Open Space for expanding dog use throughout Preserve trails Amendment Preserve to consider potential new using Board-adopted criteria;hold a trail alignment(s)and expansion of neighborhood/Use and Management Committee dogs on leash. meeting;forward recommendations to the Board for review and consideration. Public Use Study Conduct a science-based study to Scope out study design,criteria,inputs/outputs, TBD TBD TBD (Trail Impacts) evaluate impacts of hikers, factors to consider,potential partners,and bicyclists,equestrians,and dogs funding;potential partners include local on natural resources, universities and research institutions. infrastructure,and operations. PROGRAM:GEOGRAPHIC AND INFORMATION SYSTEMS SERVICES Priority 1 Ward Election Maps Ensure the successful transfer, Work with counties to ensure the successful Q3 FY12-13 $0 Casey Cleve use,and correct display of new transfer and correct display of new ward boundary ward boundary data for the data for the upcoming election;assist District Clerk Administration upcoming election to facilitate the with ward map requests,online postings,etc. General Manager correct mailing of voter ballots. Legal Priority 2 ArcGIS Server Create an ArcGIS Server Work with Administration/IT to install ArcGIS FY12-13- $0 Casey Cleve Installation application to provide non-GIS Server software and complete initial Complete users access to essential GIS setup/troubleshooting. installation of ArcGIS Server was IT data. ArcGIS Server purchased in FY11-12 Priority 3 Integration of Work Improve internal operational Review Work Order system and determine if and FY12-13-Review $0 Casey Cleve Order Database efficiencies by logging and how best to link to GIS. system and tracking work orders via GIS. brainstorm methods Operations for linking FY13-14- Implement changes PLANNING- 2 of 10 ATTACHMENT A PLANNING DEPARTMENT 2/2412012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS z s 3 F S c 1• n' PROGRAM GEOGRAPHIC AND INFORMATION SYSTEMS SERVICES(Cont'd) Deferred District-Wide GPS Implement District-wide GPS Inventory District-wide GPS equipment;select TBD TBD TBD Field Collection and system to improve consistency, preferred GPS software and hardware;purchase Implementation accuracy,and efficiency in field replacement equipment as needed;conduct data collection and data training and integrate as part of field work. management. PROGRAM:PUBLIC RECREATION ACCESS Priority 1 El Corte de Madera Implement new staging area and Award bid and complete construction of the Q1 FYI 2-13- $713,000 Tina Hugg Creek Staging Area Phase I trail improvements. Begin parking lot.Complete trail design and permitting Phase I bidding and Trail Phase 11 trail design work and for Phase I trails(including relocated trail crossing Q2 FY12-13- Operations Improvements permitting. across Highway 35). If permits for Phase I trails Phase I staging Real Property are secured early,complete Phase I trail area and trail Natural Resources construction. Begin trail design for Phase II trails. construction Legal Q3 FY12-13- Phase II trail design Q4 FYI 2-13- Phase 11 permitting Q3 FY14-15- Project completion (all phases) PLANNING- 3 of 10 ATTACHMENT A PLANNING DEPARTMENT 2/24/2012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS t r, PROGRAM:PUBLIC RECREATION ACCESS(Cont'd) Priori 1 (Confd Mindego Gateway Partner with Peninsula Open Seek Board approval of a Use and Management Staging area and $450,000 Gina Coony-staging area; Project Space Trust(POST)to design and Plan Amendment and CEQA certification for all commemorative Commemorative site implement new public access four project components:Audrey Rust site: $420,000 is fully liaison with POST facilities to open the Mindego Commemorative Site(POST-managed);new Q1 FY12-13-Final funded by POST; Ranch area of Russian Ridge to staging area;Ancient Oaks Trail Connection;and Board approval, remaining amount Lisa Bankosh-surveys, public use,consistent with the Mindego Hill Trail. Project also includes studies CEQA certification; funded by District tostudies,CEQA,and trail former Silva Property purchase (habitat assessment,sensitive species surveys, Q1-Q4 FY12-13- implement Mindego Hill connection to Ancient Trail element. agreement with POST. and cultural surveys)to inform project design. Permitting Oaks Trail Secure permits and proceed with construction of Q2-Q3 FY12-13- project elements. Commemorative Gretchen Lausten- site construction Mindego Hill Trail (assumes quicker permit review) Operations Q2-Q3 FY13-14- Natural Resources Construction Use and Management Trails: Committee Q1 FY12-13- Legislative,Finance,and Board approval; Public Affairs Committee CEQA certification Q1-Q3 FY12-13- Complete construction plans Q3 FY12-13-Q1 FY13-14- Permitting Q2-Q3 FY13-14- Construction PLANNING- 4 of 10 ATTACHMENT A PLANNING DEPARTMENT 2/24/2012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS 4 [Rl I 2 1 4 t \? Jr „ J PROGRAM:PUBLIC RECREATION ACCESS(Conrd) Priority 2 Mount Umunhum Begin to Implement Phase I-Year Develop construction plans for new trail Q1 FY12-13-Apply $200,000 Meredith Manning Implementation 1 of the Environmental Restoration connection from Barlow Road to the summit,new for grant funding Phase 1-Year 1 and Public Access Plan projects. staging/parking area off Mount Umunhum Road, Q3 FY12-13- Operations and ecological restoration of the former army Complete trail Public Affairs base.Seek additional grant funding for future construction plans Real Property phases of work. 04 FY12-13- Natural Resources Complete Legal staging/parking area construction plans and initiate restoration plans La Honda Creek Begin Phase I-Year 1 Master Plan Work with tenant to design sign plan and language Q2-Q4 FY12-13- $80,000 Planner 11(currently Master Plan Phase I project implementation. for Phase I trail use;complete construction plans; Prepare vacant) Implementation submit permits to establish trail loop off Sears construction plans Ranch Road;coordinate with Natural Resources for road repair and Operations Department on ranch road repairs and new trail new trail loop Real Property construction.Seek grant funding. FY13-14- Natural Resources Permitting Q1 FY14-15- Bidding and award of contract Q1-Q3 FY14-15- Trail construction Mary Davey Memorial Install memorial on District land to Work with LFPAC to finalize memorial design and Q1 FY12-13- $10,000 Gretchen Lausten Celebrate accomplishments of seek Board approval and CEQA certification of a Board approval of former Board member Mary Use and Management Plan amendment to allow Use and Operations Davey. for project implementation. Secure permits as Management Plan Public Affairs necessary.Work with crew to install memorial. amendment and CEQA certification Legislative,Finance and Q3 FY12-13- Public Affairs Committee Memorial installation PLANNING- 5 of 10 ATTACHMENT A PLANNING DEPARTMENT 2/24/2012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS n. 36 vo � Prect ft� er D1rOt : 3 y� hh,h PROGRAM:PUBLIC RECREATION ACCESS(Cont'd) Priority 3 Alpine Pond Long- Provide new interpretive elements, Monitor grant application and submit additional 03 FY12-13-Grant $0 Lisa Bankosh Term Management trail improvements,and habitat material as needed. award notification Plan restoration for rare aquatic species Awaiting grant at Alpine Pond. notification Project is fully contingent on grant funding. If grant funds are awarded, work would proceed in earnest during FY13-14. Deferred Pulgas Ridge Trail Work in partnership with City of Explore possibility of extending a trailhead through TBD TBD TBD Connection San Carlos(City)to establish a SFPUC lands;work with City and neighbors to new trail connection to upper address concerns regarding trail access and use; Pulgas Ridge. return to Use and Management Committee with recommendations;continue to coordinate with City as needed. PROGRAM:PUBLIC SAFETY,LAW,ENFORCEMENT,AND FIRE PROTECTION Priority 1 Fremont Older Staging Improve public safety at staging Negotiate canopy and other site safety Q1-Q2 FY12-13- $27,500 Gretchen Laustsen Area Public Safety area by reaching a mutually improvements with the Country Club;seek Board Conduct study of Improvements acceptable resolution with the approval of site improvements;complete golf ball landings All Departments Saratoga Country Club. construction plans and secure permits; prepare bid once new golf General Manager package,solicit bids,and administer contract. course layout is in Legal Project scope contingent on negotiations with use Country Club. Q3 FY12-13- Refine canopy design and seek Board approval of new safety improvements Q4 FY12-13- Permitting FY13-14- Construction PLANNING- 6 of 10 ATTACHMENT A PLANNING DEPARTMENT 2/24/2012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS , r 3 4 4 i fr' PROGRAM:PUBLIC SAFETY,LAW ENFORCEMENT,AND FIRE PROTECTION,(Cont'd) Priori 1 Cont'd Purisima Creek Bridge Protect public health and safety Assess trail bridge condition;if deemed necessary, Q1 FYI 2-13- $60,000 Planner II(currently Repair and trail connectivity across begin design for repairs/new bridge installation. Assess bridge vacant) Purisima Creek;bridge abutments conditions appear to be compromised. Q4 FYI 2-13- Operations Complete design Natural Resources documents FYI 3-14- Permitting Q2 FY14-15- Construct repairs Peter's Creek Trail Protect public health and safety Prior assessment confirmed need for bridge Q4 FYI 2-13- $60,000 Planner I(currently vacant) Bridge Replacement and trail connectivity across replacement.Begin design for new bridge Complete design Peter's Creek. installation. documents Operations FYI 3-14- Natural Resources Permitting FYI 4-15- Construct repairs Priority 2-None Priority 3-None Deferred-None PROGRAM:ENVIRONMENTAL RESTORATION AND REMEDIATION Priority 1 Mount Umunhum Clean and restore the former Complete permitting/bidding process and award 01 FY12-13- $1,608,380 Gina Coony Demolition Almaden Airforce Base(Mount contract to demolish buildings and structures, Bidding Umunhum and Mount Thayer). consistent with a Board-approved Restoration and Q2 FY12-13- $1,241,196 to be All Departments Public Access Plan. Award of contract reimbursed through Legal Q3 FY12-13- FY09110 federal Demolition appropriation;$367,184 Complete District funds PLANNING- 7 of 10 ATTACHMENT A PLANNING DEPARTMENT 2124/2012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS Key k PROGRAM:ENVIRONMENTAL RESTORATION AND REMEDIATION(Gont'd) Priority 1 (Cont'd) Former Carilli Property Potential land purchase Pending purchase of new property,work with Q1 FY12-13- Refer to Real Kirk Lenington- Land Restoration agreement with Santa Clara Valley Santa Clara Valley Water District to develop,fund, Develop Land Property negotiations Water District would require and implement a Land Management Plan; Plan Management Plan Department's budget Meredith Manning- development and implementation would be due at time of purchase. Q1-Q4 FY12-13- implementation of a Land Management Plan; Complete design project is dependent upon Board and permitting Real Property approval of potential purchase. Q1-Q3 FY13-14- Legal Implementation Operations Natural Resources Priority 2-None Priority 3-None Deferred-None PROGRAM:CULTURAL RESOURCE STEWARDSHIP Priority 1 Hawthorns Site Complete additional building Assess need for and implement additional Q1 FY12-13- Expenses to be paid Gina Coony Management Phase I stabilization and partnership stabilization measures to protect buildings from Complete building out of Hawthorns (stabilization and development for long-term care inclement weather and vandalism. Seek assessments/ endowment fund. Real Property partner development) and maintenance of historic interested partners and funders to help with long- stabilization Estimated costs at Operations structures. term maintenance and preservation. measures $50,000 for Q2-Q3 FY12-13- FY12-13 Prepare interim and long-term site recommendations Q4 FY12-13- Board review of site recommendations Priority 2-None Priority 3-None PLANNING- 8 of 10 ATTACHMENT A PLANNING DEPARTMENT 2/24/2012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS s t M�ia wnn1�111 PROGRAM:CULTURAL RESOURCE STEWARDSHIP(Conrd) Deferred Alma College Site Use Develop partnership for reuse of Preparation and release of a Request for TBD TBD TBD Partnership former Alma College site. Proposals(RFP)to determine partnership interest in rehabilitating/stabilizing key structures;review results with the Committee; return to the Board with recommended next steps. PROGRAM:STAFF FACILITY INFRASTRUCTURE Priority 1 Folger Ranch House Implement basic habitability Complete residence remodel. Q1 FY2012-13- $105,000 Matt Baldzikowski Remodel upgrades to District residence. Complete Construction Real Property Operations Legal Priority 2 Skyline Field Office Implement field office Determine feasible facility improvement options for FY12-13: Present $50,000 Tina Hugg Improvements improvements to address current the Skyline Field Office based on expected costs, options and and future staff facility needs. needs,and future budgetary constraints and recommendations Legal priorities. to Committee and Operations pursue preferred option. Facilities Ad Hoc Committee Administrative Office- Review office layout and site Review and update information collected to date FY12-13 $25,000 Tina Hugg Feasibility Analysis of relocation options and determine regarding needs,growth,layout options,etc. Long-Term Options best approach for accommodating Review options for remodel/relocation. Present General Manager future staff growth and needs of data and recommendations to Facilities Ad Hoc to All Departments the Administrative Office confirm direction. Facilities Ad Hoc Committee Priority 3-None PLANNING- 9 of 10 ATTACHMENT A PLANNING DEPARTMENT 2/24/2012 10:33 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS R k" i Sz Key Pit ti Z PROGRAM:STAFF FACILITY INFRASTRUCTURE(Cont'd) Deferred South Area Field Site planning and design for new Site planning and design for new field office TBD TBD TBD Office Site Preparation south area field office facility. facility. and Design Administrative Office Replace aging HVAC system and Complete design plans for new HVAC system and TBD TBD TBD HVAC and South End expand capacity of the interior improvements to expand number of work Remodel Administrative Office to stations. accommodate future staff growth. Ongoing •Brochure map updates and formatting •GIS maintenance •Map and graphics production •Linking District databases to GIS(e.g. road&trail database) •Sign and signboard replacements •Streamline permitting process with San Mateo County •Participation in Details and Specifications Committee to develop standard construction details and specifications •Memorial Bench Inventory •Office of Emergency Services Coordination •Sign Committee participation to address emerging sign issues •Trail Naming •Bay Area Open Space Council Upland Habitat Project participation and input •Environmental review/CEQA support (including Jikogi trail realignment) •Cultural Resource Surveys •Road and Trail Inventories PLANNING- 10 of 10 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT NATURAL R E t4o3' 0U R T E S DEPARTMENT ACTION PLAN FY 2012-13 BASIC POLICY OBJECTIVE: The District protects and restores the natural diversity and integrity of its resources for their value to the environment and the public and provides for the use of the preserves consistent with resource protection CORE FUNCTIONS: A. Plan, implement and design projects to protect and restore the natural resources B. Comply with the California Environmental Quality Act (CEQA) and resource agency regulation requirements C. Work with other entities to obtain funding, plan for and protect District and regional natural resources D. Steward District working landscapes to protect natural resource values and provide sustainable agricultural uses. STAFF RESOURCES: (STATED IN FTE'S - FULL TIME EQUIVALENTS) FTEs Position Title 0.5 Natural Resources Intern 1.0 Natural Resources Manager* 1.0 Planner 11 1.0 Planner III 2.0 Resource Management Specialist 1.0 Senior Resource Management Specialist 1.0 Slender False Brorne Coordinator—Contingent Position 7.5 Total FTE Staffing Change from FY2011-12 ATTACHMENT X NATURAL RESOURCES 2/24/2012 10:32 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS Priority 1 Sudden Oak Death Fund and assist Sudden Oak Death Continue treatment for and Q4 FY12-13 $23,000 Cindy Roessler Monitoring& research, and continue to identify research of Sudden Oak Death. Research and monitor infested areas. Public Affairs Integrated Pest Develop a formal Integrated Pest Hire a consultant to guide the Q2 FY13-14 $205,000 Cindy Roessler Management Program Management Program with development of an integrated documentation, procedures, and pest management program and Admin/Legal public input. start the environmental review Planning process. Gather and address Operations public input. Priority 2 Ponds DR07 and Continue implementation of the Submit for permits; secure grant Q1-Q3 FY12-13- $100,000 Julie Andersen DR08 Repair Driscoll Ranch Pond Management funding, bid and construct the Bidding, award of Plan, repairing additional project contract and repair Operations failed/failing ponds on the property. Public Affairs Monitor Prior Conduct environmental reviews of Monitor vegetation and wildlife Q4 FY12-13 $10,000 Cindy Roessler Grassland Burns grassland burn program. changes in areas previously burned. Admin/Legal Planning NATURAL RESOURCES-1 of 7 ATTACHMENT X NATURAL RESOURCES 2/24/2012 10:32 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS Priority 2 Cont'd Control of Slender Reduce the amount of Slender Manage a cost reimbursement Q4 FY12-13 $112,000 Ellen Gartside False Brome False Brome on District lands, and program to encourage District adjacent properties. neighbors to eradicate Slender Public Affairs False Brome,which might invade District lands,from their properties. Goal is to eradicate Slender False Brome from District lands and neighboring properties, especially along creek corridors, and work to prevent re- infestation. Priority 3-None Deferred Grassland Burns Conduct environmental reviews of Develop District grassland burn Q3 FY13-14 $93,000 Cindy Roessler grassland burn program. program and conduct environmental review with public Admin/Legal input. Planning Mindego Lake Define a habitat restoration and long Collect additonal SFGS Q3 FY 11-12-Initial $30,000 Julie Andersen Management Plan term management plan for Mindego distribution and abundance data; data summary and Lake. recommend habitat findings Operations enhancement and management Q4 FY 11-12 Conduct Planning goals, objectives, and methods, add'I surveys Public Affairs including pond drain plan; Q1 FY 12-13 Finalize establish guidelines for public report, initiate CEQA use review NATURAL RESOURCES-2of7 ATTACHMENT X NATURAL RESOURCES 2/24/2012 10:32 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS Priority 1 Guadalupe River Comply with Regional Water Quality Implement second year of the Q3 FY19-20- $10,000 Kirk Lenington Mercury Total Control Board orders to investigate coordinated monitoring effort to Complete erosion Maximum Daily Load and monitor TMDL implementation. assess TMDL implementation control projects and Legal (TMDL) success. Continue monitoring investigations of potential mercury mitigation sites on District lands Hicks Flat Mercury Reduce pollution to the aquatic Complete mercury remediation Q1 FY12-13-CEQA $50,000 Matt Baldzikowski Remediation environment and eliminate a design(removal and stabilization and permitting potential public safety hazard. of eroding mining waste rock Q2 FY13-14- Grant-funded Operations along streambank)at Sierra Remediation through State Legal Azul. completed Water Resources Control Board Mindego Ranch Evaluate and remediate landfill and Landfill: negotiate final Landfill Refer to Real Matt Baldzikowski Remediation corral. agreement to close project with TBD-based on Property budget for affected parties and obtain"no negotiations with landfill. Legal further action"letter from Water affected parties Real Property Board. Corral: prepare human health Corral $40,000 for Corral and environmental health risk Q4 FY12-13- Risk assessment for corral site; assessment of corral prepare soil management plan to obtain closure letter from Water Board. NATURAL RESOURCES-3 of 7 ATTACHMENT X NATURAL RESOURCES 2/24/2012 10:32 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS Priori 1 Cont'd Alma College Address contamination issues Phase II investigations to identify Q1 FYI 2-13-Phase II $40,000 Julie Andersen Remediation identified as part of Phase I and characterize issues investigations Environmental Site Assessment identified as part of Phase I Q2-Q3 FYI 2-13- Legal report. report. Remediate as needed. Obtain permits, Operations conduct bidding process and complete remediation work. La Honda Creek Upgrade ranch road system to Deisgn road upgrade program Q2-Q3 FYI 2-13- $30,000 Matt Baldzikowski Master Plan Phase I prevent erosion and sediment input and apply to grant funding to Work with granting Implementation- to anadromous streams. implement necessary upgrades. agency to addess Planning Roads Watershed project questions Operations Protection Upgrade Q3 FYI 2-13- Real Property Notification of Grant Public Affairs receipt Q4 FY12-13-Begin project design and permitting El Corte de Madera Reduce sedimentation to ECdM and Secure permits for Methuselah Q2 FY12-13- $150,000 Julie Andersen Creek Watershed San Gregorio Creeks. bridge and next phase of trail Construction of next Protection Program improvements and complete first phase(2 total phases Operations phase of road fill removal/trail remaining) Public Affairs restoration to close abandoned alignments. NATURAL RESOURCES-4 of 7 ATTACHMENT X NATURAL RESOURCES 2/24/2012 10:32 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS Priority 2 Restoration Forestry Implement pilot project to build Retain Registered Professional Q3 FY 12-13- $60,000 Matt Baldzikowski Demonstration Project capacity in forest management. Forester to identify suitable pilot Release RFP and Joel Silverman project site and necessary plans select consultant to permit timber harvest to Real Property restore degraded forest land Operations Public Affairs Madonna Creek Initiate study to assess Madonna Investigate aquatic and habitat Q4 FY12-13 $100,000 Matt Baldzikowski Ranch Creek Creek, agricultural pond, landfill, resources present in the in- (budgeted in Real Assessment and agricultural water use. stream pond and Madonna Property Dept. Real Property Creek. Budget) Planning Operations Public Affairs Priority 3-None Deferred-None i i i NATURAL RESOURCES-5 of 7 ATTACHMENT X NATURAL RESOURCES 2/24/2012 10:32 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS will Priority 1 Agricultural Production Develop an Agricultural Production Phase 1 -Work with tenant to Q4 FY12-13 $25,000 Clayton Koopman Plan Plan for Madonna Creek. develop alternative water source. Admin/Legal Planning Real Property Driscoll Ranch Monitor tenant use of rangeland Work with field staff to monitor, Q3 FY12-13 $0 Clayton Koopman Rangeland Monitoring resources at Driscoll Ranch area of assess, and develop La Honda Creek OSP. management actions to improve Operations rangeland resources at La Real Property Honda Creek OSP. Planning Public Affairs Priority 2 Grazing Infrastructure Improve grazing infrastructure at La Install infrastructure to Q3 FY12-13 $30,000 Clayton Koopman Honda Creek OSP. reintroduce grazing to La Honda Creek OSP. Admin/Legal Planning Real Property NATURAL RESOURCES-6of7 ATTACHMENT X NATURAL RESOURCES 2/24/2012 10:32 AM PROPOSED FY 2012-13 KEY ACTION PLAN PROJECTS Bill • Participate in the development and review of Community Wildfire Protection Programs(CWPP) •Cultural Resource Surveys $5,000 •Natural Resource Surveys $5,000 • Pond Monitoring •Administer the Resource Management Grants Program $25,000 •Stakeholder participation in the San Gregorio Creek Watershed Assessment Technical Advisory Committee(TAC) • Moffett Field/NASA Ames Site Cleanup(including Site 25-Stevens Creek Nature Shoreline Study Area) •Conduct wildlife surveys, specifically for deer and nesting bluebirds • Inventory newly purchased properties for natural resources and respond to resource management needs. • Inventory, map and control invasive species •New grazing leases and management agreements • Protect and restore biodiversity of preserves • Protect rare species and habitat • Provide Cli support • Restore natural ecological conditions on disturbed lands NATURAL RESOURCES-7of7 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OPERATIONS DEPARTMENT ACTION PLAN FY2012-13 II BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care and stewardship of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. CORE FUNCTIONS: A. Provide in-the-field services to protect and restore the natural resources B. Protect public health and safety through enforcement, fire protection, and safe access C. Provide visitor services as the frontline "Face of the District" D. Maintain and construct new District trails E. Foster neighbor, partner, and jurisdictional-oversight agency relationships and engage in multi-stakeholder efforts to further District goals STAFF RESOURCES: (Stated in FTE's — Full Time Equivalents) FTEs Position Title 3.0 Administrative Assistant—Add 1.0 FTE 2.0 Area Superintendents 4.0 Equipment Mechanic-Operator 1.0 Farm Maintenance Worker 4.0 Lead Open Space Technician 2.0 Maintenance/Construction Supervisor 2.0 Maintenance/Resource Supervisor 2.0 Management Analyst 11.0 Open Space Technician 1.0 Operations Manager 20.0 Ranger—Add 2.0 FTE 4.0 Supervising Ranger 4.0 Seasonal Open Space Technician hours(8,500 hours) 1.7 Seasonal Open Space Technician hours for Natural Resources(3,500 hours) 62.4 Total FTE Staffing Change from FY2011-12 ATTACHMENT A OPERATIONS 2/24/2012 10:33 AM FY 2012-13 OPERATIONS ACTION PLAN KEY PROJECTS H Ivey Pto� )Cii/O1*,00#Owpaqtedl eke PROGRAM:PUBLIC SAFETY, LAW-ENFORCEMENT,AND FIRE PROTECTION Priority 1 Radio To provide for greater staff safety Complete the final phase of the project, test the 03 FY12-13 $180,000 David Topley Improvement and improve communications new system and train staff on its use. Project capabilities Priority 2 Skyline Address illegal afterhours use and Conduct public input process for installation of 04 FY 12-13 None for FY 12-13 Brian Malone Boulevard increase officer safety in District "No Parking 1/2 hour after Sunset'signs in Complete Public Planning Afterhours Preserves by reducing the number roadside pullouts in the Skyline area that are outreach process Parking Signing of night time contacts rangers typically used for preserve after-hours parking. make. Q2 FY13-14 Install Sign installation will be in FY 13-14. Signs Radar Database Improve efficiency and information Update the existing radar database to allow for Q3 FY12-13 $2,500 Gordon Baillie availability in the existing radar data entry and retrieval by the field offices. database. Admin/IT Operations-Page 1 of 7 ATTACHMENT A OPERATIONS 2/24/2012 10:33 AM FY 2012-13 OPERATIONS ACTION PLAN KEY PROJECTS z J 001 2 4 ,Y �kMR�I�Y� �, 5 r t 3t .� � �F "rtf �I�Xi}�I�4�t �H y■ 5 A} 1 PROGRAM: PUBLIC SAFETY,LAW ENFORCEMENT,AND FIRE PROTECTION(Cont'd) Priority 3 Seasonal To update research previously Update the proposal from 1/2009 for the creation Q4 FY 12-13 None for FY 12-13. Gordon Baillie Ranger Program done on a Seasonal Ranger of a Seasonal Ranger program. Research Program. In 2009 costs to Admin/HR •Review proposed job descriptions for Seasonal establish the Admin/Legal This project is contingent upon the Ranger Level I and II. program were results of negotiations with the estimated to be FEA. • Update informal wage survey for proposed $61,800. positions. • Update program proposal • Develop budget&timeline for FY 2013-14 implementation of program. • Present to Board for review/approval of program, and job specifications. Deferred Fire Program Continue research on the District's Depending on the results of negotiations with the Q3 FY 12-13 $0 David Sanguinetti Research Fire Program. Field Employees'Association(FEA), continue research on alternatives for the District's Fire Admin/Legal Response Program. Operations-Page 2 of 7 ATTACHMENT A OPERATIONS 2/24/2012 10:33 AM FY 2012-13 OPERATIONS ACTION PLAN KEY PROJECTS or ......... AY Al 004"t PROGRAM: PUBLIC RECREATIONAL ACCESS Priority I Priority 2 Black Mountain Improve the current historic Improve trail route as necessary. Q4 FYI 2-13 $10,000 Michael Newburn Trail alignment to create reduced Improvements ongoing maintenance and safe Layout and construction will be performed by Admin/Legal use by equestrians. District staff, reducing the need for outside costs. Planning Peters Creek Address the neighbors(Jikoji) Negotiate an agreement for constructing a new Q3 FY 12-13 Funds carried in Brian Malone Trail Reroute concern over the distraction of the Peters Creek Trail alignment for a 1/4 mile Complete CEQA Natural Resources noise and traffic created by the segment. New alignment will preserve District's Dept. budget. Natural Resources visitor use adjacent to, and across, rights on Jikoji lands while assisting with noise and Q4 FY12-13 Planning their property. privacy concerns. Complete Real Property Agreement Realignment of the trail is contingent upon the ability to meet any requirements in a CEQA review. $31,060 for environmental review is in Natural Resources Dept. budget. A cost sharing agreement will be negotiated with Jikoji. Construction of the trail will occur in FY2013-14 Replace and Install newer style preserve sign Replace four outmoded and degraded sign boards. Q4 FY 12-13 $24,000 Brendan Downing Upgrade boards where current sign boards Preserve are deteriorating. Purchase and install four sign boards will be in FY Signboards 12-13. Operations-Page 3 of 7 ATTACHMENT A OPERATIONS 2/24/2012 10:33 AM FY 2012-13 OPERATIONS ACTION PLAN KEY PROJECTS z. r o�n pts.mo o, PROGRAM: PUBLIC RECREATIONAL ACCESS(Cont'd) Priority 2 Cont'd Permits Provide improved required permit Implementation of the Permits Database created in Q4 FY12-13 $5,000 Gordon Baillie Database service to members of the public. FY2011-12. Includes linking four offices, testing of system, and making changes as necessary based Admin/IT on user feedback. Priority 3 Deferred PROGRAM: ENVIRONMENTAL RESTORATION AND REMEDIATION Priority 1 Priority 2 Demolition and Remove attractive nuisances, limit Evaluate and choose highest priority structures for Q4 FY 12-13 $20,000 Brian Malone Clean up of environmental pollution,and limit demolition in the Skyline. Contract out the Abandoned employee exposure to hazardous demolition and clean up of listed structures. Natural Resources Structures materials. Planning Only buildings which are deemed to not have Real Property historic value will be included in this project. Demolition and Remove attractive nuisances, limit Evaluate and choose highest priority structures for Q4 FY 12-13 $20,000 Michael Newburn Clean up of environmental pollution,and limit demolition in the Foothills. Contract out the Abandoned employee exposure to hazardous demolition and clean up of listed structures. Natural Resources Structures materials. Planning Only buildings which are deemed to not have Real Property historic value will be included in this project. Priority 3 Deferred Operations-Page 4 of 7 ATTACHMENT A OPERATIONS 2/24/2012 10:33 AM FY 2012.13 OPERATIONS ACTION PLAN KEY PROJECTS ,. �. � Z 4 PROGRAM:STAFF FACILITY INFRASTRUCTURE Priority 1 Repave Skyline Improve deteriorating driveway. Repave driveway from Skyline Blvd.,through Q3 FY 12-13 $30,000 Craig Beckman Facility Skyline Field Office,to the employee residence. Driveway Some areas may just need resealing. Expand paved area for improved access to current parking areas. Skyline Facility Provide adequate flooring for Replace and upgrade flooring in the Skyline office. Q4 FY 12-13 $20,000 Brian Malone Improvements Skyline office. Improve working Install insulation in the shop. conditions and reduce heating costs for shop. Priority 2 Priority 3 Deferred PROGRAM:ADMINISTRATIVE SUPPORT Priority 1 Operations Provide an improved method for Plan for the creation of the third in a series of three Q4 FY12-13 $2,000 Gordon Baillie Administrative staff to be advised of current manuals for the Operations Department. Manual administrative policies and Admin/Legal procedures that are specific to the Create structure for the manual, including Table of Admin/HR Operations Department. Contents, and organize a team to research and begin writing draft sections to consolidate and organize existing policies and procedures, and to memorialize current practices. Operations-Page 5 of 7 ATTACHMENT A OPERATIONS 2/24/2012 10:33 AM FY 2012-13 OPERATIONS ACTION PLAN KEY PROJECTS 54' ' i fc� v r PROGRAM:ADMINISTRATIVE SUPPORT(Cont'd) Priority 2 Work Order Continue work started in FY 2011- Research options associated with IAFS Q4 FY 12-13 $0 Craig Beckman Improvement 12 to improve the Work Order (accounting software), and other options as Michael Jurich System System. appropriate, to improve the current work order system to allow for better communication and Admin record keeping. Priority 3 Deferred ONGOING • Assist Planning Department in development of Site Plan for Skyline Field Office • Assist Planning Dept with new boardwalk and restoration of Alpine Pond • Assist Planning with restoration of Driscoll ponds DR07 and DR08 • Assist Planning Department with the design and development of new trails as identified in Use and Management Plans • Assist Real Property Department with identification and mitigation of encroachments to District preserves • Budget&Action Plan-Create:Annual Budget,Midyear Budget,Budget Forecast as well as Annual Action Plan,Midyear Changes and Action Plan Review • Comply with OSHA and other mandates,and providing necessary safety equipment and training • Conduct focused ranger patrol to address undesignated trail construction and use at Sierra Azul and El Corte de Madera Creek Open Space Preserves • Conduct wildlife surveys,specifically for deer and nesting bluebirds • Continue liaison efforts with police,fire,municipal court,and other public jurisdictions • Continue maintenance of installed plants and erosion control at Skyline Ridge tree farm restoration site • Continue management of Rancho San Antonio County Park • Control sedimentation and erosion • Coordinate occupational health and safety program for field operations • El Corte de Madera Trail Improvements(erosion reduction) • Enforce District land use regulations by providing active ranger patrol and after-hours call-out response • Identify and mitigate potential hazards to enhance public safety Operations-Page 6 of 7 ATTACHMENT A OPERATIONS 2/24/2012 10:33 AM FY 2012-13 OPERATIONS ACTION PLAN KEY PROJECTS \ 3 £a , v; n, „ s : . ,'. . •.. ' <..x.> .,. ., .. .< ?x .,.. „, ut, � , ,.<, ..err, ONGOING(Cont'd) • Incorporate newly purchase properties into regular patrol and maintenance schedules • Inventory newly purchased properties for natural resources and respond to resource management needs. • Inventory,map and control invasive species • Maintain buildings,vehicles,and equipment to maximize utility and longevity • Maintain lands in an environmentally sensitive manner,utilizing resource management practices • Monitor public use and land use regulation compliance. Assist in education of visiting public on proper use of District preserves • Monitor special events,use permits,and resource protection impacts on District lands • New property surveys • Participate in Real Property's"New Land Acquisition Process." • Protect rare species and habitat • Provide clean,well maintained,public facilities(trails,restrooms,parking lots,etc.)for safe use by District visitors • Provide safety training for sworn and non-sworn staff • Provide supervision and assistance to volunteer projects • Repair and maintain structures involved in the District's employee housing program • Respond to accidents and other emergencies on District lands • Respond to fires on District lands and adjacent lands when District property is threatened or where specified by written agreements • Restore natural ecological conditions on disturbed lands • Work with court jurisdictions and District Attorneys'offices to prosecute District cases • Work with database consultant to make changes and improvements to Operations databases in response to information requests • Work with IT staff to improve electronic information availability between the field and administrative offices • Work with Planning Department on Master Plans and Use and Management Plans • Work with the Planning Department on a joint committee on the continued development of Detailed Standards and Specifications Operations-Page 7 of 7 i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PUBLIC AFFAIRS DEPARTMENT ACTION PLAN FY2012-13 I i I i BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. CORE FUNCTIONS: A. Maximize public awareness and understanding of the District B. Generate constituent support for District activities C. Influence and propose legislation that affects and/or benefits the District's ability to carry out its mission D. Engage the public through programs that educate and involve the community and expand the District's capacity E. Collect and evaluate constituent feedback and recommend action STAFF RESOURCES: (STATED IN FTE'S— FULL TIME EQUIVALENTS) FTEs Position Title 1.0 Administrative Assistant 1.0 Community Outreach Coordinator: 3-Year Contingent for Strategic Plan 1.0 Docent Program Manager 1.0 Media Communications Specialist 1.0 Public Affairs Manager 1.0 Public Affairs Program Coordinator 1.0 Public Affairs Specialist 0.5 Volunteer Program Lead 1.0 Volunteer Program Manager 1.0 Website Administrator 9.5 Total FTEs Change from FY2011-12 ATTACHMENT A PUBLIC AFFAIRS 2124/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS Jkx"�:iP '01,�, IM� R PROGRAM: PUBLIC INFORMATION,MEDIA AND OUTREACH Priority 1 District Coffee Table Book Celebrate the District's 40th Review and approve first pass of book layout; Q1 -sign off on first $25,000 Public Affairs anniversary in November 2012; review and approve color proofs;finalize book for pass layout and Specialist improve knowledge of the District. early fall 2012 delivery. color proofs. Q2&Q3-book Planning promotion and Legal sales. Diversity Outreach Engage new audiences Develop outreach strategy in coordination with Q1 -strategy $2,000 Rudy Jurgensen strategic plan. Q2-Q4 meetings Veronica Davis with partner orgs Continue meetings with community organizations. North American Congress for July 14,2012 event at summit of Work with Santa Clara County Open Space Q2 $700 Planning Conservation Biology Mount Urn Authority to set up an event during the North Operations American Congress for Conservation Biology Natural Resources 40th Anniversary Event Celebrate the District's 40th Plan,hold anniversary banquet event on Friday, Q1 -develop $15,000 Public Affairs anniversary in November 2012; November 16,2012 at the Historic Del Monte project timeline,to Specialist improve knowledge of the District. Building. dos,event theme. Q2&Q3-develop program,invitation list,select decorations, menu, etc. Maintain Redesigned News To directly reach our public with Continually provide updated content to redesigned Q1 -Q4- $0 Vicky Gou Page breaking District news and as an news page to make it useful and relevent to public Continually provide additional way to generate story and media. content,track site ideas for media. traffic and news stories generated. PUBLIC AFFAIRS-1 of 8 ATTACHMENT A PUBLIC AFFAIRS 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS `.;,4k d a a .z. ,< `H`.'raxfi" r r�_.. .f{,,:, ,.r ,, u.:. a, .a, ... ,..,, Ft, ..r a ta•.... r x� E -rv:-+^, .,. < .,.,s .., �t ..:. v Y', a' nF:: r:. .. k .., �} �� .... 4 .sew ..a•. ...t ,..u,>a ,�.., 'r: ,.z ;.. , fi.. t ;: ,r �;:<. .,: .., _., ,.,, •,:cx .. ,,uiAax`<,.< t 'ix- ..,,...� c'ci >.��=..,,� ..8t....YAs k' r .'2,,.,. ik'�y..src,4,va....,_ >.,%d. ti �>,:'U h <,F,r, .�;; �, ,..-, .., •- s .,. ,..,>., .,, s.a� :x.,. ;.<,,.,:: rt =rtf Y ,r,;, tti �,.,.t u.„r, '=a �t,,<:t� a „.,.a�,rs e r , <,.r,;,, ,v,. , .,,: :, u 3 r.. .. .. -<. $...s<, W R. ,+.. ft ,X. .'� r r'i�+,�., s, ,. F k. ., .✓. v .;. 1 =r 4xr£s w N, x .' f...... �'t~•.+.<.xu .., L a ". N},y... l: ,.. >.x. �. �. `� ,a ��, ,...o,. w. ,.<, r ....s e ",? u u .4"N{ r:€ .r. > r 'v ,.. 3,t}. 1,u.� wy w. x`�: t„ �,<=.ek3,, f C ,.. *��,✓.3 ;x �m I< �>,u,... .- , ,e;,.. M: R ..q`tid. .. M,.. �. •i.„ #4..� �s. .:? "€"M, a , ,.... `:{> :. t t {y., .;ti t, ,..a xa r f•.r i 1 ��� m r. ar r �s,dx, t x^"2 u ,,PROGRAM: PUBLIC INFORMATION,MEDIA AND OUTREACH(Conrd) Priority 2 Health Incentive Program; Program to encourage people to Investigate feasibility of working with S.F. Q4 $500 Public Affairs "Park Prescriptions" improve their health by recreating Department of Public Health round table group on Specialist on District preserves;improve a possible"park prescriptions program";seek to knowledge of the District. expand to San Mateo and Santa Clara counties. Planning Engage constituents in diverse communities. Operations Priority 3 Deferred PUBLIC AFFAIRS-2 of 8 ATTACHMENT A PUBLIC AFFAIRS 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS a n , ; x �$t„ .a �'"Camx r .�£� A� .u�i, ✓, vr,%$ .�� E^'"t3,. .,$x, '";�^ ;s^ ,�:a'a `fs`xd.. .:a+ �.�P *w�'n s^ $,.� '�`�,�.r,, % xF'„�„r- t �$ :� :, ,,,$�%, rta ��;, '" •:.: n,,$ra•"e, s�" ,7 PROGRAM: LEGISLATIVE Priority 1 Mt. Umunhum Remediation Work with legislators and Work with the District's Washington lobbyist to Ongoing $23,000 Rudy Jurgensen and Site Planning constituents to clean up the former ensure that federal funding for the cleanup Air Force Station. continues. Planning Operations Real Property Legal State Legislation Sponsor and support the Board- Work with the District's legislative advocate and Ongoing $28,000 Rudy Jurgensen approved Legislative Program. with legislators and their staff to sponsor and support the Board-approved 2012-2013 Legislative All Departments Program. Update Legislative Program to respond to changing political landscape.Seek coordination and support from other special districts. State Legislation Draft 2013-2014 Legislative Draft 2013-2014 legislative program(2013-2014 Ongoing $0 Rudy Jurgensen Program Regular Session convenes December 3,2012 after November 6,2012 general election) All Departments Priority 2 Federal Legislation Sponsor and support the Board- Work with the District's legislative advocate and Ongoing $0 Rudy Jurgensen approved Legislative Program. with legislators and their staff to sponsor and support the Board-approved 2012-2013 Legislative All Departments Program. Update Legislative Program to respond to changing political landscape.Seek coordination and support from other special districts. Priority 3 Deferred PUBLIC AFFAIRS-3 of 8 ATTACHMENT A PUBLIC AFFAIRS 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS t d sF 7a / H 5 r x Y $ u 3 1 a PROGRAM: COMMUNITY INVOLVEMENT AND EDUCATION Priority 1 Plan,coordinate, implement, Recognize volunteers for their Plan, implement event. Q3 $20,000 Paul McKowan and evaluate 2012 Volunteer contributions to the District's Public Affairs Dept. Recognition Event successes. Volunteer training classes Enable Trail Patrol and Crew Recruit for and manage 2012 spring Trail Patrol Q1 and Q3 $1,400 Paul McKowan Leaders to receive proper training. and fall Crew Leader training classes. Outdoor Activity Docents Train Outdoor Activity Docents. Organize District's every-other-year-training for Q1 $10,500 Renee Fitzsimons Training 2012 from April 2012-June 2012. Geocaching Program To promote outdoor time for Print and distribute District materials; promote Q4 $1,000 Jennifer Williams children and families in a style that event in community and in various media outlets. is relevant to today's technology- driven youth. District-Wide Interpretive Continue developent and Investigate installation of boardwalk feature and an Q1 -Review criteria $0(work to be Renee Fitzsimons Plan: Implementation implementation of interpretive underwater viewing scope at Alpine Pond to and selection covered by M. opportunities identified in the enhance visitor experience. Implement if feasibile. process;select Davey fund- Operations District-wide Interpretive Plan. project/preserve. $13,000-and Planning Understand and use interpretive Q2-Develop POST fund-$9,000 media and methods to engage the SOW/RFP and -for Alpine public in the District's mission. distribute RFP for Pond/Daniels project consultant; Nature Center) select consultant. Q3-Set up contract/site visits/project input/design review. Q4-Begin implementation,if feasible. PUBLIC AFFAIRS-4 of 8 ATTACHMENT A PUBLIC AFFAIRS 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS ' }9?� sx r��� �`� tt#"''���n g�x���t�`, ° „yn� � ��, ��1�ev`^� � ,..����c ,,J. tt�•'= �a��� ¢ S PROGRAM: COMMUNITY INVOLVEMENT AND EDUCATION(Cont'd) Priority 1 Cont'd) Volunteer Memorial To recognize District volunteers Implementation of the new program(pending Q4 $4,000 Paul McKowan who made considerable LFPAC approval in March 2012). contributions to the Volunteer and/or Docent Programs. Community-hosted Outreach Recommence the Community Recruit and train past and new COVs.Work with Q1 -recruitment $2,000+Training Paul McKowan Events(i.e.Woodside Outreach Volunteer(COV) Public Affairs to coordinate COV participation at Q2-training Exp$250 Jennifer Williams Envirofest); Research, Program to assist with District appropriate Bay Area outreach events. Q3-coord events Booth Costs- respond to requests,attend outreach opportunities. w/PA Public Affairs needs as appropriate. to determine whether the District will set-up in Free Speech Areas or pay for better booth locations PUBLIC AFFAIRS-5 of 8 ATTACHMENT A PUBLIC AFFAIRS 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS 3`i= sr r �s.� a r ..,��' '�,"z�..:..E� ,..� rr `�r-;z;�r .nttr"' s. �' ,��r.',.#•�' r�,a. 4,as x#;: - .. .... ., .,.. �r"�ss .�urt t m. ,; ^, �k 'r f a 3�ak x� �,„.;-„m.< A ",;., �s.,rr rr ;..•. a��.5't'.. s . ,;r"i;. � fi..t�.� 'ns�.�s,.��'r? �'" sx� k2rf,`rk'�^.3�,*t?� '..,� �., 'aC �� k� � ;�, �g.r x MY m ,vst ^� �,�• � '. '�.;, �' i". ," �' ,,r�,� r#,:.x '� r •• ,,, •' � ; { .,fix;, , ;fix. �r z:r x�� r3" s`r,.`u 2 ..,., `�:.• x.�"^.:::, a s ,. y r,.u,,i §, «z k .:.; 5., „�,,. 1,„ ,w. : _�. i , � ,v�,., s., "n�i F' rzst.;,;, :„.�, b�;m ,"�:. .�� ,,.,. °•#... � „.. � <� tr..... , ;.,.. •,�..r sr. ,..,;.,`r,a ,. -, z�;j ,,,4r r £ �.xs , X x' ,.r;, .��r,: .•,k �a�:x;x„- - a. -i� v,.. f.. .,a�.:. "� .u,.. � ,.;. :.t.c,r ,�-,�. ,�'� I": r•rr#, tr:�, � ,�,. .,�::�`�W fa PROGRAM:. COMMUNITY INVOLVEMENT AND EDUCATION(Cont'd) Priority 1 (Cont'd) Collaborative Family To involve new audiences and Continue to research and establish partnerships; Q1 -Research $2,000-5,000 Renee Fitzsimons Programming with Diverse underserved community members implement joint activities; incorporate potential(new) Audience Partners in District programs and activities. methodology,information and contacts from partners and Operations Diversity Outreach efforts project/activities. Q2-Enter into agreements with partners and define/scope activity;set date. Q3-Recruit assistance (volunteers); plan activity(one time or multiple?); advertise media outreach. Q4-Offer/provide activity. ARMS Program Expansion Hire new Volunteer Program field The Volunteer Program Lead will work with Q1 -coordinate with $60,854(0.5 FTE Paul McKowan lead position to oversee the ARMS Resource Management and Operations to identify Resource Budgeted position) volunteers. priority resource management areas and work with Management and volunteers to help manage our lands. Operations on areas of priorty. Q 2-recruit position. Q 3-hire position. Priority 3 Deferred PUBLIC AFFAIRS-6 of 8 ATTACHMENT A PUBLIC AFFAIRS 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS h M yv ONGOING • District-hosted Community Events i.e. Nature Center Opening Weekend.Co-lead annual Bay Area Ridge Trail Cruz with Ridge Trail Council). • Coordinatespring and fall Spaces&Species field trips-docent/class scheduling;school/teacher and field office communication. • Docent recruitment-development/placement of rint/online/communi ads and flyers;track incoming recruits and results. • Coordinate continued outreach to underserved schools for inclusion in field trip program/TAP. • Schedule and lead annual training for staff.Update training materials,etc. • Schedule and coordinate 55+outdoor service projects,including Aril Earth Day and June Trail Days events. • Continue to manage the existing ARMS Program, make needed adjustments to proposed 1/2-and optional full-time Lead Position. • Schedule guest speaker/instructor enrichment trainin s or presentations for volunteers. • Schedule and lead Crew Leader combination Project Training/Meeting sessions. • Coordinate and lead Volunteer Trail Patrol-Team Patrol Days at preserves with general regulations or other ongoing challenges. • Manage special project volunteer requests and coordinate with appropriate staff members. • Manage Volunteer Section of Contact Database and make needed adjustments/additions to new manual. • Manage improvements to Conservation Easement Monitoring Program, including training and hours reporting. • Create and send periodic/quarterly E-blast electronic volunteer updates,newsletters,etc. • Plan,schedule,and manage 250+annual docent-led activities for thepublic;including production of Quarterly Activity Schedule for newsletter and Web. • Process requests for docent-led hikes and other activities from constituents. • Manage Daniels Nature Center,including docent scheduling,exhibit refurbishment, managing consultant contracts,coordination of maintenance and operational needs. • Conduct OEL and NCH trainin s as timing allows:Spring or Fall six weeks for OELs,and in late Winter-Spring 2 days)for NCHs. • Plan/coordinate annual Fremont Older House&Garden Tours for public-including docent scheduling,media outreach,etc.once or twice a year. • Networking:meet with groups like MEEA(environmental education),VAN(volunteer administration),NAI-Chapter 9(interpretation)for professional development, and programmatic or project collaboration. • Training: Research/solicit other organizations for partnerships to provide new enrichment/joint training opportunities for volunteers. Continue to work with POST and other organizations or agencies. • Host and attend Volunteer Management-Best Practices Roundtable meetings and trainin s. • Stevens Canyon Ranch long-term orchard management agreement. • Promote diverse media coverage of the District. Build relationships and work on getting regular coverage of the District in diverse media outlets to reach new audiences. • Hostspecial events and celebrations such as a Legislative Meet-and-Greet, Mt. Umunhum events, Mary Davey dedication event,etc. • Produce the quarterly newsletter Open Space Views,including the 2011-12 Annual Report;coordinate graphic design, print,mail. • Produce and update District trail brochures and other printed matter;create new brochures forspecial activities/topics as needed. • Hold an annual public meeting to review the Good Neighbor Policy and brochure and its implementation and effectiveness. • Work with Planning and Operations to design,write,and edit content for signs and signboards;attend Sign Committee meetings. PUBLIC AFFAIRS-7 of 8 ATTACHMENT A PUBLIC AFFAIRS 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS,. 'r a ,,,�. 1xa-. ,r'� :„.. ,s <,s x, ..A.::.a t.. �;a. �..,..,.,x, ., .- .'• �,.. r,, ..r .,, a ..,.. .,a, Gay ;r�.., .,s,� {.;:,,"�� 3,. „�sa ,s n �: . ;;S{ .,, r.,.�r a .;�%t X�}E ,�x,,:�x• ,a,. x� �..�€�.,�,.. a.,. ..i�a,„ .. , 3"a "i %'s a ;�x3„+ 4r ;<.,, ,,<,,,. � i fir` } t x�# fit..:t r„Y•,.. ,�^ ,• ;t�� ��,�. � �. ,. h� �r. ..:_, �� �, �.., , �,{„� dry.,,i; { s�z; ,: x,.. r €,,_,;, s.?: s � X2' 'r x.,r, ,? { .., 4 �,-.;.r,< 3 t ,,-��g+ 3rsa `rR�r=.::€, ..,. ,..., ,.,x- „f rrv,•.. .. 7� ."; m �.a ,j €' ' ,. ,x�xr ,,,,.` a ,2.,.. .;bra �. ":? � t. ud,. a„,..r: .:t r,..x ,�. ,,. .,,. t u..✓E x.,... :, .�Yr ..< „.� ,.,: :,.: r.,,?� '. ,tar .,. ,..v„., , ..,,,.h,�,. „.r,...r., t „"-�'a. ,,u,t:.r ,� p',.nr�.%.a ,;€,r:..:,,....>,€,,. ,., =• {„xTM „i., .�,€. x$:�-.e, , ';,, .� t�"a h,ri,� .,,ra„{,v^,� �,:�u ,m�a,... r" ,n��i ,,✓, ,!n� ,U.s ONGOING Cont'd • Develop District advertisements for public meetings,announcements,docent and volunteer recruitment,etc.as needed. • Develop collaborative partnerships with other organizations to help the District achieve its mission. • Maintainlim rove the District Web site to serve volunteers,community,constituents,staff with timely/relevant news and project info. • Prepare department Action Plan and Budget,and related mid-year and forecast. • Plan and give regular community presentations about the District. • Publish and distribute weekly blog posts to communicate about the District and nature,particularly with the media and younger readers online. • Alpine Pond Long Term Management Plan-Public Access and Interpretation Interface Daniels Nature Center). • Implement Media Management Software PUBLIC AFFAIRS-8 of 8 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADMINISTRATION DE PA RT M E N T ACTION PLAN FY2012-13 BASIC POLICY OBJECTIVE: The Administration Department provides the overall management and administration of the District in support of the organization's mission and goals. CORE FUNCTIONS: A. Provide financial management and accounting services B. Administer Human Resources Programs and coordinate employee relations activities C. Provide Information Technology services D. Provide District Clerk support to the District Board and staff E. Provide legal review and advice to the District Board and staff, represent the District in litigation and legal matters with outside agencies, and provide risk management services F. Provide office management and public reception/customer service for the Administrative Office STAFF RESOURCES: (STATED IN FTE'S — FULL TIME EQUIVALENTS) FTEs Position Title 1.0 Accountant 1.0 Accounting Technician 1.5 Administrative Assistant 1.0 Administrative Services Manager 1.0 Assistant General Counsel 1.0 Assistant General Manager 1.0 District Clerk 1.0 Executive Assistant 1.0 General Counsel 1.0 General Manager 1.0 Grants Specialist—2-Year Contingent 1.0 Human Resources Analyst 1.0 Human Resources Supervisor 1.0 Human Resources Technician 1.0 IAFS Project Manager—1-Year Contingent* 1.0 Information Technology Administrator 1.0 Information Technology Technician—Convert to Full-Time Permanent 1.0 Senior Administrative Assistant 1.0 Senior Management Analyst 1.0 Traininq&Safety Specialist 20.50 Total FTE Staffing 'Change from FY2011-12 ATTACHMENT A ADMINISTRATION 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS » T f �.>,. ,l s. ::»a� ,� "1 ..�. �» L.F n,r; .,,, �k€ .� �: :, < ,,.„k, 4... s 3 at u.,:<, ,r:a, r,:• x,' �,*.. .'k -:, ., s ,{kk; k ,y uXk+<,,,< x,xt kfi;� a3, t,»r•w.u, �,t, { ,kX,> ai �,y. {'t» �„�� �v. r,�v �, tns�*.,,, wq.v n ,�.u"nax„ seer » „"'k< r „�k' '�' �,, PROGRAM: STRATEGIC PLANNING Priority 1 Strategic Plan See District-wide Projects $760,000 Kate Drayson General Manager All Departments Board Priority 2 Priority 3 Deferred PROGRAM: INFORMATION TECHNOLOGY Priority 1 District Software Software Licensing Compliance Make sure the District is up to date and compliant Q1 FY12-13 $0 Owen Sterzl on licensed software. Last one done in FY 08-09. Will need to add budget if out of compliance Anti-Virus Anti-Virus Software Renewal Negotiate new service contract. Need to evaluate Q1 FY12-13- $4,000 Benny Hsieh and demo new vendors. Research Vendors Q2 FY12-13- Install or continue with current vendor. Priority 2 Priority 3 District-wide Enhance efficiency of providing Design intranet site interface and determine FY12-13 $0 Benny Hsieh Intranet internal information for staff in a content. Pilot launch -Administration & secure format Operations Operations Deferred ADMINISTRATION-1 of 6 ATTACHMENT A ADMINISTRATION 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS ,v � : u,.. �3:,.as'��kr'^ ',^ x^� a ;...r d'`� ,:�q v_,.. .. ,F"' x' w, "�: ^�� a:.•r„� .`,"�s<..> Y,� .,,.x � a�., '" §< r.. ,� `3.'r">b y� my....s a.,,,.,.:. S Gp �':; ,(<g"';zfr r• yfi y, y � P �. �.. PROGRAM:HUMAN RESOURCES Priority 1 Negotiate and MOA contract was extended Finalize and implement negotiated items. Q1 FY12-13- $15,000 Annetta Spiegel Renew status quo for 15 months through Monetary items Memorandum of 6-30-2012. Q4 FY11-12-Non- General Manager Agreement monetary items Admin-Legal (MOA) Operations Board of Directors Classification Board accepted the study on Complete update to the District's current job Q2 FY12-13 $10,000 Annetta Spiegel and 9/13/11 and directed the GM to classifications and compensation plan to reflect Compensation return in December 2011 with his correct job duties and responsibilities; maintain General Manager Study recommendations for changes compliance with FLSA; and set appropriate Legal and implementation. salaries for each classification. Operations Board of Directors Priority 2 Remote Access Establish Remote Access Policy Research and develop a policy and procedures to FY12-13 $0 Annetta Spiegel Policy for District employees allow employee access to the District computer network to do work remotely. Admin- IT Managers Priority 3 Performance Provide a more streamlined and Develop Manager, Supervisor, Office and Field FY12-13 $0 Annetta Spiegel Planning and meaningful process and new staff process and forms. Evaluation forms General Manager Process and Admin -Legal Forms Managers Training Update Database functionality to Work with consultant to add multiple user access, FY12-13 $10,000 Jeff Griffith-Jones Database meet current informational needs more reports, and more data fields to database. All Departments Deferred ADMINISTRATION-2 of 6 ATTACHMENT A ADMINISTRATION 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS PROGRAM: DISTRICT CLERK SERVICES Priority 1 CY2012 To conduct elections for Wards 2, Ward 2 and 7 Q3 FY1 2-13 $67,000 Michelle Radcliffe Elections 3, 4, 7 (need to include other Wards in scope) Board Public Affairs Planning Fair Political Update the District's Conflict of Revise the adopted Conflict of Interest Code with FY1 2-13 $0 Michelle Radcliffe Practices Interest Code per FPPC any new/revised job classification from the Commission requirement Classification and Compensation Study and Admin-Legal (FPPC)- submit revised code for approval to the FPPC. Conflict of Interest Code Priority 2 Priority 3 Deferred PROGRAM: FINANCIAL MANAGEMENT Priority I Integrated See District-wide Projects Q4 FY1 2-13 $181,275 Kate Drayson Accounting and Financial General Manager System All Departments Develop CapEx Responds to Board direction in Develop a financial forecasting model for 5-year FY1 2-13 $0 Kate Drayson 5-Year Forecast final FY2011-12 Budget report on capital expenses to be used during annual budget Lynn Tottori Model March 23, 2011 development process. Planning Operations Real Property ADMINISTRATION-3 of 6 ATTACHMENT A ADMINISTRATION 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS max. ' 4 q,,; ;+ ,,,..`' ;,.a c ., x"�.. •Sur .i Ad x! S m c• A z 3 i , .�,-x. s^W.,.. .,x. ,r .rx.. 'at .t ,:~r x...r• >vs `.'>r ,,. .. � ,.<., • � , .,4< �. ..,� ,.,;. ,.. ,?`, ;. ,.. S ...W, k.�rc ., ,�.. ,✓x'rv,,.. s,mr ss r.h. . -.iW. ,. ., ,r ., <. .... ,� ,W ..W, ,, .n. �� ,rw;�.,, �,..W7 .x._. x.. , ...�, , x{0*$"rsfi :4n S ..,. +},,,. ,ls..�, •.,.2 .. x�i' ., , +. � ,.. ..c.„ ,.<, .... x.,l.,xr. .. s £ t ..r .;•. ..q � ;• �.S.r .w.*x. ✓'. fi ,.:I.a �.� u..a..r v ....,, .. , .. f ,, a ...,a, 5r�.. ...,. ex. c. .. .,,,.� � �..�.,,. mr.. ..� �., �r £ xr �-.: ..,. ..,..., . ,. .a.. •. „..b..r fa .,.., .w3 f� ,. .. ?�#'W^ x:. .. :�" a,..� �W W>s 'W ..W. r� :.. , ,,,,x ,.�, `� ,: ;.. ..„ ,-. � 5`a. ,rd. w.,.. },,ir•.. r •,..., r .:2s .~".Y; .,. .r.,t 3 .. w h :,,.£. .r „ �,,... � ..,x >.Wr ...€. #, t x. ,. ..., ,,xf,', •,<,,.. ,.,,. W, rr ,.. x.. t ,..t. ...� f , .. {W v. � �`. ,.r, ." d,.. .'"}` �' � x. h. <,... �. ,9,�a Y < ., a . <. .... .s.fir,. ., w ...rA.xr. ,., ;"�"-», k ,k;W rx, � w, .t;„, :r to �•:• �" r s s � �; a tc e xxr� ..�✓�... , r r,: � r ..... 14 ti r �,,:. r,;,i, ,,.< , v...x ,,«< ,•.;,, .� ,,.., �-.:, „ �.:., .k„, 4.. l r3 w, :.. Y `h ..& ,..x'x+ .a.. ,.w z'. •.:. r ,r,..a ., o- =.. ,.},.: , :nt t f,..:,r ,,. ! ri v'h`s•. ,.....F xwrl ..?r :. :, # ...,,.. .,- z. r" ,.0 `W r ,. x:. ..• " s.. .... .rr:' ,. ,uz, r.,..<,. s S ,,W .. ., rwr a:. ,- �.„ •.,.. F wx :,, <..r. /`% ,h. ;^ 4 x a �, fix.... a r ,.., sx., .<...,..�, ,, x , �; >:.. „,` 1 ,F..n �. ,� �::- x,,a u r W>>. r.,... .: ,�,•-,u.h.. `. ax ,,.,, a , ,.:,.., ar x,>n.$ ,.'.'an .:..,a ..fi<;sr.,: „r-,s 9:,�aa ,.L;v ;• ,k,$ w"' Y+.h: m^, ,e:..:a•a, f"42', `Tc,. 5 ah PROGRAM: FINANCIAL MANAGEMENT(Cont'd) Priori 1 Cont'd) Annual audit Annual audit compliance and Mt Review and evaluate the District's financial Q1 FY12-13 $22,500 Accounting Staff and single audit Umunhum grant compliance statements in compliance with regulations. for Mt. Managers Umunhum Priority 2 Priority 3 Deferred PROGRAM:LEGAL AND RISK MANAGEMENT Priority 1 Streamline Improve ease of use for Review, revise and streamline current contracting Q2 FY12-13 $0 General Counsel District contractors and staff for more procedures&documents. Contracting efficient processing. Admin -Legal Procedures Board Streamline Reduce District's risk exposure by Work with staff on incorporating indemnity and FY12-13 $0 New General Purchase Order ensuring ContractorsNendors insurance language in Purchase Orders as Counsel (PO) process provide needed insurance needed. coverage in conformance with Managers CJPIA's recommendations. Admin -Accounting Priority 2 Priority 3 Deferred ADMINISTRATION-4 of 6 ATTACHMENT A ADMINISTRATION 2/24/2012 10:40 AM I FY 2012-13 ACTION PLAN KEY PROJECTS goo xw re„�TMi�; .,.:, <,h as�i: ..+•x,ak ..� ':'�€��, 1�+., s.... vim'' s.t't:�r���a`�r��:' 'y�' ,�.a''�;�" f ..:: n'e rr,:t..r ..„,�.,:r 'sre. r , n J c ONGOING • Staff Recognition Events • Site Safety Inspection • OPEB biannual study • Personnel Policies& Procedures Interpretation &Updating • Benefits Administration--health, dental, vision, open enrollment, life&LTD insurance, flex plan, retirement, workers compensation and leaves of absence • Recruitment and Staffing • Payroll support • Labor relations • Maintain and update a calendar of board meetings and events, e.g. Standing and Ad Hoc Committees and special and regular board meetings • Adhere to regulatory compliance with the Brown Act, Robert's Rules of Order, Public Records Act Requests, Conflict of Interest Code, AB 1234 • Prepare, distribute and retain ordinances, resolutions, minutes, agendas and related board meeting documents • Assistance to the District in carrying out rules, policies and regulations of the Board • Coordinate Board of Directors election activities with the County • Attest deeds, easements, agreements, and other legal documents • Review, prepare, assemble and distribute meeting agendas and supporting data for Board and Committee meetings • Annual, mid-year and year-end District-wide Action Plan and Budget process • Risk Management-tools, practices, insurance programs, and procedures to control loss exposure • Draft transactional documents for Real Property Department projects, including acquisitions, easements, leases, licenses, and permits to enter • Draft documents for District departments to contract for work to construct new facilities(e.g., trails, staff facilities), repair existing facilities, remediate contaminated sites • Draft contracts and provide advice for District departments to contract with other outside vendors/consultants. • Assist departments in negotiating or drafting documents in order to obtain grants • Assist departments in drafting third party permits to enter District lands, including assistance to Operations in drafting prescribed burn permits and other permits to enter • Draft contracts for Real Property Management Program to maintain or remove structures • Work with Operations Department to enforce District land use regulations and collaborate with District Attorney's Office and judicial officers • Draft legislation proposed by the District;work with Public Affairs Department to obtain passage of such legislation • Provide advice to Board and staff on legal requirements such as Brown Act, elections, Board meeting requirements and procedures, conflicts of interest, Public Records • Provide CEQA advice to Planning, Real Property and Operations Departments to insure adequacy of environmental documents • Advise Districti concerning labor relations and personnel matters; assist in resolving personnel issues • Assist Real Property in administering Guadalupe Land Company ADMINISTRATION-5 of 6 ATTACHMENT A ADMINISTRATION 2/24/2012 10:40 AM FY 2012-13 ACTION PLAN KEY PROJECTS "'x�,,,S=wtm,c r •kut �„r���� s"'+ ..��, ,� c �'»r: rs3, y T ONGOING(Confd) • Represent the District's interests in litigation or administrative proceedings to protect the District's resources, real property, and finances • Assist Real Property Department in resolving encroachment and property rights issues(e.g., access easement issues, conservation easement violations, and damage to District lands); represent the Department's legal position in negotiating mutually acceptable solutions or litigation as necessary • Provide legal research and advice to departments in reviewing outside agency projects and regulations • Work with Operations and CalJPIA to manage risk in response to accidents and injuries on District lands • Work with departments to obtain insurance coverage for losses, contamination, or other insured events on District lands • Work with CalJPIA to monitor claims filed against District; represent the District's interests in obtaining insurance coverage for losses; maximize insurance payments for i II ADMINISTRATION-6 of 6 Midpeninsula Regional OPEN I Open space District R-12-29 Meeting 12-08 February 29, 2012 AGENDA ITEM 10 AGENDA ITEM Award of Contract for CEQA Analysis of Site Specific Weed and Pest Management Project for 2012 - 2014 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute a contract with Ascent Environmental for an amount not to exceed $33,815 to conduct an analysis of potential environmental impacts associated with the proposed Site-Specific Weed and Pest Management 2012-2014 Project pursuant to the California Environmental Quality Act(CEQA). SUMMARY A qualified consultant is needed to conduct an environmental review of the proposed Site- Specific Weed and Pest Management 2012-2014 Project (Project) planned for implementation at a limited number of sites. The environmental review will evaluate how weeds and disease can be controlled at site-specific locations in Open Space Preserves while protecting and restoring natural resources and avoiding adverse environmental impacts. The General Manager recommends retaining the firm of Ascent Environmental to conduct an environmental analysis of the proposed Project pursuant to CEQA. DISCUSSION Background As part of its mission to protect and restore the natural environment of Open Space Preserves, the Midpeninsula Regional Open Space District(District) controls non-native, invasive plants (also referred to as weeds) that adversely affect natural resources. Not all invasive plants can be controlled at one time, so the District sets priorities to protect the most valuable and threatened natural resources and to concentrate on work that can provide feasible and effective control based on Integrated Pest Management principles. In addition, the District is researching and developing strategies for controlling the pathogen Phytophthora ramorum which causes the forest disease Sudden Oak Death (SOD). The District has identified high-priority vegetation management sites within its preserve system where work is needed to control invasive weed species, maintain optimal habitat conditions, and prevent the spread of disease. The District is proposing vegetation management work at these high-priority sites. This work would be consistent with the IPM management techniques used by R-12-29 Page 2 the District. The proposed sites in this Project have been selected because, among other things, they address the most invasive plants, those with the greatest likelihood of impacting sensitive resources, and those with the greatest potential for re-infestation. The highest priority invasive plant and SOD work sites(consisting of approximately 30 sites) have been identified and these limited areas are proposed for treatment over the next three calendar years (2012 through 2014). The proposed project will include the environmentally appropriate use of both herbicide and non-herbicide methods. The work to be performed under this contract is the CEQA review of the Project Concurrent with the implementation of the high-priority, site-specific Project, the District is undertaking a process to develop a long-term IPM Program that will comprehensively address invasive species and pest and disease management for its entire preserve system. This comprehensive Program will be the subject of a separate and independent CEQA review at the time the program is fully defined. This Program is a Key Project in the District's current FY2011-12 Action Plan and is to be carried forward as a Key Project in the proposed FY2012-13 Action Plan. Consultant Selection The District's professional consultant selection policy includes a process to pre-qualify consultants. After staff has completed a consultant selection process consistent with this policy, the District maintains a list of those consultants who were determined to be qualified and competent to deliver professional services. Staff maintains a list of such consultants in their appropriate categories and, for a period of two (2) years from the determination of qualification, staff may recommend a prequaiified consultant from this list. In July 2011, Ascent Environmental submitted a proposal to prepare a Mitigated Negative Declaration for the Mindego Gateway project. Although not selected for that project, Ascent was among the firms determined to be qualified to perform this type of CEQA work. Accordingly, District policy enables staff to recommend selection of Ascent as a prequalified consultant without having to repeat the Request for Proposal Process which significantly shortens the contracting process and, in this case, will expedite the completion of the environmental review so seasonally-dependent work can proceed to protect the natural resources of the open space preserves. Ascent has knowledge of District policies, practices, and environment due to extensive recent experience with Mount Umunhum; has conducted environmental reviews of vegetation management projects in natural areas; and the Ascent staff is adept at analyzing complex and highly sensitive projects. FISCAL IMPACT The FY2011-12 Action Plan and budget include$95,750 to fund development and environmental review of vegetation management on District Preserves. Payment for the Ascent contract for this Project will come from these funds. __ J R-12-29 Page 3 PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE The scope of work for the Ascent contract will undertake the actions required by CEQA for the proposed Site-Specific Weed and Pest Management 2012—2014 Project. No separate CEQA review is required to award this contract. Once the CEQA analysis is completed, the environmental analysis will be released for Board and public review. Notice of this review period and upcoming public hearing to consider CEQA certification and project approval will be mailed and distributed to the Resource Management mailing list as well as posted on the District's website, and posted at the trailheads of the affected preserves. NEXT STEPS Upon Board authorization, the General Manager will enter into a contract with Ascent Environmental to complete the environmental analysis. A public hearing will be scheduled following this review period for the Board to consider additional public comment, certification of the environmental review document, and determine whether to approve the project consistent with any environmental or other constraints and required mitigation measures identified during the environmental review process. Prepared by: Cindy Roessler, Senior Resource Management Specialist Contact person: Same as above Midpeninsula Regional Open Space District r � R-12-30 Meeting 12-09 March 14, 2012 AGENDA ITEM 11 AGENDA ITEM Approval of the Proposed Purchase of the Peninsula Open Space Trust(October Farm) Property located at 2200 Lobitos Creek Road in unincorporated San Mateo County(San Mateo County Assessor's Parcel Numbers 066-290-010, -030, and -050) as an addition to Purisima Creek Redwoods Open Space Preserve; Adoption of the Preliminary Use and Management Plan; Authorize the General Manager to file for Williamson Act Nonrenewal; and Approve a Categorical Exemption in Accordance with the California Environmental Quality Act GENERAL MANAGER'S RECOMMENDATIONS 4!��w 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA) as set out in this report. 2. Adopt the attached Resolution authorizing the purchase of the Peninsula Open Space Trust (POST) (October Farm) Property. 3. Adopt the Preliminary Use and Management Plan contained in this report. 4. Adopt the attached Resolution authorizing the General Manager to file, upon close of escrow, a notice of Williamson Act nonrenewal with San Mateo County for Assessor's Parcel Numbers 066-290-010, -030, and -050. 5. Withhold dedication of the Property as public open space. SUMMARY The Midpeninsula Regional Open Space District (District) is proposing to purchase of the 270- acre POST (October Farm) Property, at a price of$3,500,000. As part of this transaction, the District would also reimburse POST for a dump site removal and restoration work completed on the property totaling$64,000. Therefore, the total cost of this transaction is $3,564,000. In addition, the District is proposing to file for non-renewal of the Williamson Act contract with San Mateo County. The following report presents a description of the POST (October Farm) Property, a Preliminary Use and Management Plan, the environmental review, the purchase terms and conditions, and the financial considerations. R-12-30 Page 2 DISCUSSION On November 9, 2011, the Board approved a Lease and Management Agreement with POST to manage the October Farm property as an addition to the Purisima Creek Redwoods Open Space Preserve (Preserve). POST purchased the property in July 2011. The lease agreement provides for patrol and management of the property, and includes the property management responsibilities of renting the residential improvements and to pursue an interim cattle grazing tenant under the General Manager's authority(see R-11-106). Property Description The 270-acre POST (October Farm)property is located along Lobitos Creek Road, approximately 1.5 miles east of Highway 1 (Cabrillo Highway) and approximately nine miles southeast of the city of Half Moon Bay by road. The property is within the Coastside Protection Area, an area that was annexed into the District boundaries in 2004. The October Farm property provides a natural extension of the Preserve located immediately across Lobitos Creek from the UC Elkus Uplands addition to Purisima Creek Redwoods Open Space Preserve(the Preserve) purchased by the District in 2009 (see R-09-91). Addition of the property to the preserve system would leverage the District's prior investment in the conservation of the Lobitos Creek watershed, and ensure that the local constituencies have influence over the future watershed management and restoration actions, such as anadromous fish habitat enhancement. This property is also important in terms of scenic viewsheds, wildlife corridors and agricultural resource preservation. The Bay Area Open Space Council's Conservation Lands Network (see http://www.bayarealands.org/) identifies the POST(October Farm) property as "Essential to Conservation Goals", indicating that it is an essential component of a network of conservation lands for biodiversity preservation. The coastal landscape of the POST (October Farm)property consists of grazed rolling grasslands, steep brushy canyons, and lush creek corridors. Rising to an elevation of approximately 845 feet, the property possesses unparalleled views of the coastline and the western Santa Cruz Mountains. It includes the lower portion of Irish Ridge, a prominent ridgeline extending from the Preserve west to the coastal lowlands, separating the watersheds of Lobitos Creek to the north and Tunitas Creek to the south. This ridgeline is central to the open, rural landscape of the region, whether seen from the Preserve or Highway 1 and the coastal lowlands below. With approximately 3/4 mile of perennial stream frontage, three ponds, and several seeps, the property possesses significant habitat, watershed and riparian resources. Forming the northwestern property line, Lobitos Creek is a free-flowing stream known to host steelhead trout despite the presence of two known fish passage barriers at Verde Road and Highway 1. Pockets of spawning gravels and young-of-the-year steelhead or resident rainbow trout were observed in a recent California Department of Fish and Game (CDFG) stream survey. According to CDFG staff, if fish passage barriers were ever removed Lobitos Creek has excellent restoration potential for the benefit of steelhead trout. Rodgers Gulch, which flows into Lobitos Creek, forms the southern property line. R-12-30 Page 3 The seasonal ponds on the property provide potential breeding habitat for the rare and threatened California red-legged frog. The former owner reports that red-legged frogs reside at the lower pond located above Lobitos Creek Road and in the drainage area above the greenhouse. The property is part of a deer/mountain lion habitat corridor extending up the Lobitos Creek watershed through the Preserve and beyond Skyline Boulevard to the San Francisco watershed lands. The former owner reports that a female mountain lion, chestnut in color, regularly roams the property. The prominent ridgeline of the property also provides habitat for burrowing owls and badgers, which the former owner indicates have been on the property for as long as she owned the property. Vehicular access is directly from Lobitos Creek Road which bisects the property. In general, the existing seasonal ranch roads on and accessing the property are in good condition and do not show signs of significant soil erosion. Prior to POST's recent purchase, the property was owned by the Rapley family who had occupied the property for 22 years. Until September 2011, the ranch was used for residential purposes, and for beef cattle grazing, organic eggs, organic greenhouse tomatoes and vegetables that were taken to the Half Moon Bay Farmer's market. Water for cattle is provided at the property's two spring-fed stock ponds. The October Farm property has a small corral facility with water troughs located on the property along Lobitos Creek Road which may be useful in managing grazing on other portions of the Preserve. Adequate fencing is present along the property perimeter. In 2009, the former owner grew organic vegetables on about 0.25 acres near the pond located across Lobitos Creek Road from the residence. Since the former owner's cattle, row crop, and greenhouse agricultural operations ceased prior to POST's purchase, no agricultural uses currently occur on the property. Staff is in the process of selecting an interim grazing tenant for the approximately 167 acres of grazing grassland on the property until a Rangeland Management Plan is developed for the property. A number of existing farm-related structures and improvements are found along Lobitos Creek Road, with no structures on the northern side of the property. Minimal agricultural irrigation infrastructure is present, and windmill-and generator-powered water pumps draw water from the underground aquifer. Buildings on the property include a one-story single family residence with three bedrooms and three bathrooms (2,295 square feet) which was renovated in 2007, a workshop and attached two-story cottage in fair condition, a 2-car garage, a greenhouse, a 2,100 square foot historic barn and several wood-frame sheds of varying sizes. The residences are served by a septic tank and leach field. The District recently entered into a month to month residential rental agreement with a family for the main residence, greenhouse, chicken coop and pond house. The two story cottage is currently being evaluated for suitability and habitability as rental structure. All of the District's Coastside land purchases are subject to a Memorandum of Understanding between the San Mateo County Farm Bureau and the Midpeninsula Regional Open Space District. In accordance with this memorandum, District staff presented information and solicited comments on the proposed purchase of the 270-acre POST(October Farm)property at a Farm Bureau meeting. 1' f R-12-30 Page 4 REAL PROPERTY COMMITTEE The District's Real Property Committee, a standing committee of the Board of Directors,held a meeting on the property(within the Coastside Protection Area) with neighbors and interested members of the public in order to familiarize them with the property and to receive public input on the proposed purchase. This meeting was held on November 30, 2011, after notice was distributed to property owners of land located adjacent to or surrounding the property, Coastside public officials, community-interest groups, non-profit land trusts, conservation-oriented organizations, elected officials, government agencies and government-sponsored organizations within the Coastside Protection Area. Nine neighbors or members of the public attended the meeting including a representative from POST. At the meeting, staff described the property and how it would be managed as a natural extension of the adjacent Preserve, the proposed preliminary use and management plan, and the proposed purchase terms. USE AND MANAGEMENT Planning Considerations The November 9 2011 report contains a detailed description of the planning considerations pp g related to zoning, existing structure use, rangeland, agricultural resources and Coastside Service Plan. Several additional planning considerations not previously discussed are presented below. San Mateo County General Plan Conformity Determination On November 10, 2011, District staff sent a letter to San Mateo County requesting County General Plan conformity review of the District's proposed property purchase. The POST (October Farm) property's General Plan land use designation consists of 245 acres Agriculture and 25 acres of General Open Space(OS). Because a large portion of the property's General Plan designation is Agriculture, the conformity review was referred to the San Mateo County Agricultural Advisory Committee. On December 12, 2011 District staff made a presentation about the property purchase to this Committee. On December 14, 2011, the San Mateo County Planning Commission conducted its conformity review and found the purchase in conformance with the General Plan. POST's Dump Site Clean Up and Site Restoration The District commissioned a Phase I Environmental Site Assessment prior to POST's purchase and District staff has conducted due diligence investigations and inspections of the property, including a review of San Mateo County's property records and files. No information of concern was noted in reviewing this information. The former owner disclosed to POST that two unpermitted dump sites containing organic and metallic debris had accumulated on the property. One smaller site was removed by the former owner. The second larger dump site was removed and restored by POST, with support and assistance from the District's Real Property, Operations and Planning Department staff. All metallic and concrete debris was removed and properly disposed. Asbestos piping and above ground fuel tanks were tested and properly disposed. Organic debris such as tree stumps and brush were left on the property to naturally decompose. Erosion control measures including netting and native seeds were implemented in the drainage swale area associated with this dump site. R-12-30 Page 5 Williamson Act The POST (October Farm) property is subject to the Land Conservation Agreement between San Mateo County, Emile R. and Genevieve M. Boulland under the California Land Conservation Act of 1965 (also known as the Williamson Act). According to the California Department of Conservation's Farmland Mapping and Monitoring Program (FMMP) 2008 update, the property contains approximately 167 acres of Grazing Land, and 114 acres of Other Land (steep scrubland unused for agriculture). San Mateo County soils maps show that only three small isolated plots meet the County Local Coastal Plan/District Coastal Service Plan definition of"Prime Agriculture"moderately suited to the cultivation of truck and field crops. These areas do not appear to have been recently used for cultivated crops. The Williamson Act Land Conservation Agreement is a voluntary agreement between a landowner and the County to encourage retaining commercial agricultural use in exchange for property tax reduction. As a government agency, the District is not subject to property taxation. Consequently, the contract would impose an undue administrative burden upon the District without affording any benefits. Staff notified the California Department of Conservation (CDC) of the proposed POST (October Farm) property purchase, as required. In the past, CDC staff has recommended the District consider filing for contract nonrenewal when acquiring land subject to a Williamson Act Land Conservation Agreement. Nonrenewal is the standard administrative procedure for terminating a Williamson Act Land Conservation Agreement and the recommended Preliminary Use and Management Plan Amendment for the POST (October Farm)property calls for nonrenewal. The October Farm property would continue to be used for agriculture and open space, in compliance with the existing contract during the ten-year nonrenewal period. Preliminary Use and Management Plan Amendment (Next Steps) The Preliminary Use and Management Plan adopted by the District Board on November 11, 2011 is described below. Proposed minor amendments are shown in bold type. The property would be maintained in its current condition, with no physical changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. All mitigation measures contained in the Coastside EIR are incorporated into this Preliminary Use and Management Plan. Public Access: Closed to public use. Issue tenant and neighbor permits on a case-by-case basis allowing hiking use consistent with historical use patterns. Signs and Site Install private property, closed area and preserve boundary signs where Security: appropriate. Structures and Rent the single family residence, greenhouse, pond house and chicken Improvements: coop, and associated premises under District month-to-month residential rental agreements. Maintain the other structures in usable condition. Maintain the existing water system providing domestic, irrigation, and stock watering in serviceable condition. Maintain existing septic systems. R-12-30 Page 6 Resource Conduct a detailed resource assessment of the property, covering such topics Management: as vegetation management and special status species. Conduct other interim invasive plant and animal management activities consistent with the District's policies and practices. Rangeland Prepare a Rangeland Management Plan in accordance with the District's Management: Coastside Service Plan and the District's Grazing Management Policy. Present the Rangeland Management Plan for review and approval by the District Board of Directors. Rent the grassland areas for cattle grazing on a short-term interim basis until a Rangeland Management Plan and lease is developed for the property. Agricultural Further assess suitability and feasibility of the property for ongoing Resources: agricultural crop cultivation in consultation with knowledgeable Coastside organizations and, if warranted, prepare an Agricultural Production Plan in accordance with the District's Coastside Service Plan and the District's Agricultural Policies for review and approval by the District Board of Directors. Patrol: Routinely patrol the property. Wildfire Fuel Conduct standard District-wide wildfire fuel management activities. Management: Fences and Install fences and gates as necessary to prevent unauthorized vehicular entry Gates: at the property boundaries. Roads and Keep existing primary roads for seasonal use. Implement maintenance and Trails: minor erosion and sediment control measures for access roads in accordance with District and Service Plan standards. Coastside Operate and manage the property in conformity with the provisions of the Service Plan: Service Plan for the Coastside Protection Program and the mitigation measures adopted pursuant to the Coastside Service Plan Environmental Impact Report. Site Safety No evidence of any recognized hazardous condition has been found on the Inspection: property. As with every situation involving older structures and past agricultural use, perform a thoughtful analysis of the specific working conditions before all future maintenance and repairs. POST Site For a limited period and in accordance with the District's "Policies for Naming: Site Naming and Gift Recognition", allow POST to recognize significant donors through the naming of a single, specific location, land formation, trail, or other natural feature on the property. R-12-30 Page 7 Williamson Terminate the Williamson Act contract through the standard Act: nonrenewal process. Comply with the existing Williamson Act contract P PY g during the nonrenewal period. Name: Name the property as an addition Purisima Creek Redwoods Open Space Preserve. of the property as open ace at this time. Dedication: Withhold dedicationp p y p p CEQA COMPLIANCE Project Description The proposed project consists of the purchase of a 270-acre private property by the District for open space and agricultural preservation purposes,the concurrent adoption of a Preliminary Use and Management Plan, and nonrenewal of the Williamson Act contract for the property. The land would be permanently preserved as open space and maintained in a natural condition. The property would be closed to the public until a future long-term plan is completed. The residence would continue to be rented, cattle grazing would continue to occur, and minor maintenance and repair of the existing improvements would occur. Grazing and agricultural resource management plans would be prepared if required. No decisions would be made now about future changes to use, management or improvements proposed for the property. Ultimately, the property would be included in a future long-term plan for the Purisima Creek Redwoods Open Space Preserve, which would be subject to further public input and subsequent environmental review. The outcome of this future decision making process is speculative at this time. In accordance with the Coastal Service Plan, the project incorporates all of the Coastside Environmental Impact Report(EIR)mitigation measures that apply to lease and management agreements within the Coastside Protection Area and is subject to the Coastal EIR mitigation monitoring program. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(California Environmental Quality Act) under Article 19, Sections 15301, 15316, 15317, 15325, 15262 and 15061(b)(3) of the CEQA Guidelines as follows: Section 15301 exempts operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Under the proposed Preliminary Use and Management Plan, there will be no expansion of use, and the property will be operated and maintained in its current condition and closed to public use. The Williamson Act Land Conservation Agreement will not be renewed, with no changes to the use of the property. R-12-30 Page 8 Section 15316 exempts the acquisition of land in order to create arks if the site is in a natural p q p condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specifies that the land will not be developed and will remain in a natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No new development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space and to allow continued agricultural use to occur. This acquisition will transfer fee ownership of the property to the District and ensure that the open space will be preserved, that continued agricultural use will occur by implementing the Preliminary Use and Management Plan, and by incorporating it into the District's open space preserve system. Section 15262 exempts a project involving only feasibility or planning studies for possible future actions which the agency has not approved, adopted, or funded. The project calls for further planning studies regarding changes to rangeland or agricultural resource management. No decisions are being made now about future physical changes to use, management or improvements on the property. The project is also exempt under Section 15061(b)(3), as there is no possibility the actions may have a significant effect on the environment. This proposed project is categorically exempt from CEQA under these six sections. TERMS AND CONDITIONS The 270-acre POST(October Farm) property is being purchased at a price of$3,500,000, which is payable in cash at the close of escrow. The purchase price is well supported by an independent fair market appraisal commissioned by the District. The property is comprised of three legal parcels and has a potential development density of three residential sites. Further residential development would be feasible, as much of the property is accessible from Lobitos Creek Road and there are many relatively level building sites along or near ridge tops. Within close proximity are numerous homes visible from Lobitos Creek Road on one to 180-acres of land. As part of this transaction, the District is reimbursing POST in the amount of$64,000 for the dump site removal and dump site restoration completed on the property during the fall of 2011. Therefore, the total cost of this transaction is $3,564,000. The Lease and Management Agreement with POST will terminate at the close of escrow. The purchase agreement includes a standard covenant that provides POST a period of five years to recognize significant donors through the naming of a single, specific location, land formation, trail, or other natural feature on the property, in accordance with the District's "Policies for Site Naming and Gift Recognition". R-12-30 Page 9 Rental and Grazing Agreements Under the current Lease and Management Agreement with POST, the District has entered into a month to month rental agreement for the single family residence, greenhouse, chicken coop and pond house for a monthly rent of$3,500 totaling$42,000 in annual rental income to the District. Staff is also in the process of selecting an interim grazing tenant for the 167-acre grassland portion of the property until a Rangeland Management Plan and long term grazing lease is developed for the property. The long term grazing lease and management plan will be presented to the Board at a future public meeting. BUDGET CONSIDERATIONS FY2011-12 Budget for New Land Purchases: New Land $13,495,000 Land purchase commitments this fiscal year ( $6,015,000) POST October Farm Property ($3,564,000) New Land Purchase Budget Remaining $ 3,916,000 The District Controller was consulted on this proposed purchase and has indicated that, considering cash flow and account balances, funds are available for this property purchase. Current Coastside Protection Area Fiscal Considerations The property is located within the service area of San Mateo County Fire,but not the La Honda- Pescadero Unified School District. However, under the terms of the District/County Fire agreement, the District is not required to pay a County Fire fee when the District leases the property for a private agricultural or residential use which is subject to a possessory interest tax. The Coastside Protection Program included a Fiscal Analysis conducted by Economics Research Associates confirming the feasibility of implementing that Program. To ascertain whether the conclusions made in the Fiscal Analysis are valid for this particular project, staff has researched the specific site conditions and expected costs associated with the proposed purchase and subsequent management of the property. This site assessment indicated that acquisition and management costs for the POST(October Farm)property are expected to be consistent with the Fiscal Analysis projections. Furthermore, staff assessed the costs associated with this project and compared them to the Controller's most recent 15-year projections of cash flow, property tax revenue and operating expenses. Staff concludes that purchasing and managing this property will not result in any significant impact to the District's existing services, and that the District has the resources to sustain the lease and management of the property for the specified term. PUBLIC NOTICE Property owners adjacent to or surrounding the subject property, agenda subscribers, individuals requesting notification of proposed Coastside and Preserve projects, and Coastside public officials, community-interest groups, non-profit land trusts, conservation-oriented organizations, R-12-30 Page 10 elected officials, government agencies and government-sponsored organizations within the Coastside Protection Area have been mailed written notice of the proposed lease and management agreement. The agenda and this report have been made available on the District's website. Accordingly, all notice required by the Brown Act and the Coastal Protection Program has been provided. NEXT STEPS Upon approval by the District Board of Directors, staff will proceed with the close of escrow for the purchase of the property. District property management staff will administer the rental residence. Staff will select an interim grazin tenant on a short-term basis. Upon close of escrow, staff will .request nonrenewal of the Williamson Act contract with San Mateo County. Y Attachments: 1. Two Resolutions 2. Map Prepared by: Sandy Sommer, Senior Real Property Planner Michael. Williams, Real Property Manager Contact person: Michael Williams, Real Property Manager Graphics prepared by: Alex Roa, Planning Intern RESOLUTION 12-XX RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING APPROVAL OF PURCHASE AGREEMENT,AND AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT DEED TO DISTRICT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (PURISIMA CREEK REDWODS OPEN SPACE PRESERVE - LANDS OF PENINSULA OPEN SPACE TRUST (OCTOBER FARM) The Board of Directors of Mid peninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Purchase Agreement with Peninsula Open Space Trust, a California non-profit,public benefit corporation, and the Mid peninsula Regional Open Space District, a copy of which purchase agreement is attached hereto and by reference made a part hereof, and authorizes the President or other appropriate officer to execute the Agreement on behalf of the District to acquire the real property described therein ("the October Farm Property"). Section Two. The General Manager, President of the Board of Directors or other appropriate officer is authorized to execute Certificate of Acceptance for the Grant Deed on behalf of the District. Section Three. The General Manager or the General Manager's designee shall cause to be given appropriate notice of acceptance to the seller and to extend escrow if necessary. Section Four. The General Manager is authorized to expend up to $2,500 to cover the cost of title insurance, escrow fees, and miscellaneous costs related to this transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. Section Six. The purpose of this Section is to enable the District to reimburse its general fund for the cost of certain land acquisitions. The District wishes to finance certain of these real property acquisitions and expects to use tax-exempt debt, such as bonds,but a tax-exempt financing is not cost justified for the District unless the principal amount of the financing is large enough to justify the related financing costs. Consequently, it is the District's practice to buy property with its general funds and, when a tax-exempt financing is cost justified based on the aggregate value of acquisitions, to issue tax-exempt obligations to reimburse itself for previous expenditures of general funds. These general funds are needed for operating and other working capital needs of the District and are not intended to be used to finance property acquisitions on a long-term basis. f RESOLUTION 12-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PURSUANT TO GOVERNMENT CODE SECTION 51245 APPROVING THE FILING OF A NOTICE OF NONRENEWAL OF THE WILLIAMSON ACT LAND CONSERVATION AGREEMENT BETWEEN SAN MATEO COUNTY AND GENEVIERE M. BOULLAND WHEREAS, the Midpeninsula Regional Open Space District("District"), upon close of escrow, will own parcels of land in unincorporated San Mateo County, known as San Mateo County Assessor's Parcel Numbers 066-290-010, 066-290-030 and 066-290-050, which is subject to a Land Conservation Agreement between San Mateo County, Emile R. and Genevieve M. Boulland under the California Land Conservation Act of 1965 (also known as the Williamson Act); and WHEREAS, the mission of the District includes preservation of open space and agricultural lands in perpetuity so that acquisition of such contracted lands accomplishes the purposes of the Williamson Act; and WHEREAS,the procedures established by the County of San Mateo for administering such contracts serve no useful purpose when land is owned by a park or open space agency preserving such lands' open space and agricultural resources, yet such procedures can impose a procedural and financial burden on the District's ability to efficiently carry out its operations; and WHEREAS, the benefits of reduced property tax in exchange for such land preservation is no longer relevant once the District has acquired such lands, as the District is exempt from property tax in most situations. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby: 1. Authorizes the General Manager of the District, pursuant to Government Code Section 51245, to file a notice of nonrenewal with the Board of Supervisors of San Mateo County for Assessor's Parcel Numbers 066-290-010, 066-290-030 and 066-290-050, (currently subject to the same Land Conservation Contract) and,upon close of escrow, owned by the District. 2. Authorizes the General Manager as agent of the District to execute and submit all documents and take such actions as may be necessary or convenient to accomplish the purpose of this Resolution, or to comply with the requirements of the San Mateo County Code or the State Williamson Act, in order to accomplish the nonrenewal of the contract described above. Y Am "11 , '_.� 1 , •san Carlos tea/ Half Moon Say .� 4 ..�. i 5 M.Coupty C`o ikwmt Purisima Creek Redwoods SpaceOpen A �I e , m _ L W boa `off` Open Space Preserve Tunitas Creek a A� C r \ �1 w�i'•,,�i o f o5 t C ~ q i . 4 Location Map, POST (October Farm) Property Midpeninsula Regional POST(October Farm) Property Watershed Land Private Property Open Space District - (MROSD) MROSD Preserves Other Public Agency Other Protected Open Space Non MROSD Conservation B or Park Lands or Agricultural Easement August, 2011 , Miles 0 0.5 1 While the District strives to use the best avai a e igitai data,this data does not represent a ega survey an is merely a grap is i ustration of geographic features. Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: February 8, 20I2 Re: Late FYIs III i Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abhors, General Manager l From: Michael C. Willtams Real Property Manager Date: January 31, 2012 Subject: Second Closing for the Lease and Management Agreement with Peninsula Open Space Trust(POST) for the Carilli Property Addition to Sierra Azul Open Space Preserve The Lease and Management Agreement between POST and the Midpeninsula Regional Open Space District(District) became effective on September 19, 2011 for a one-year term upon POST's close of escrow as indicated below. Under this Agreement,the District assumes management responsibility for the remaining 78.01 acre portion of the former Carilli property(also known as Myrtle Canyon) effective January 31, 2012. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this management agreement. As there were no comments made by any of the neighbors or members of the public that might require amendments, commencement of the Lease and Management Agreement marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of August 24, 2011. C� The following chart presents details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Santa Clara, Sierra Azul. Portion of APN Peninsula Open Space Lease and Management Cathedral Oaks 558-51-005 and Trust 78.01 Agreement August 24,2011 Area APN 558-27-007 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU & Funding GIS Code Status(Intended or Type or Other) Withheld) Refer to,Vote I Closed Withheld n/a n/a 1793 Misc.Notes: 1. POST took title to Parcel 1 (refer to Attachment A)as part of their second close of escrow on January 31,2012. Per the Lease and Management Agreement effective September 19,2011,the District is now responsible for managing the entire property effective on the second close of escrow. The District has been managing Parcel 2 and 3 since the first POST close of escrow on September 19,20112 2. All structures,trailers,personal property and debris were removed from the property prior to POST's close of escrow. 3. While in POST's ownership,the District is pursuing a partnership with Santa Clara Valley Water District to purchase the property and further protect the watershed. 4. Operations: Install District-standard access road gate at the property line. Attachments: I. Map cc: Accounting Board of Directors Field Offices(SFO,SAO&FFO) GIS Coordinator Legal Administrative Assistant Management Analyst Operations Manager Planning Manager Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner T „F' er'. * �'"• —__ *Los Gatos Ites. z, $ Soda �t ,> Carilli Property 17 SA19 9Ptv\o- 117 Acres 35 �otmet o Parcel 2 II Rd )Area w Parcel 3 I Detail r J r Parcel 1 14e(Idli5 creek Cathedral Oaks Area 17 Weaver L_ Stewart Dr. Sierra Azul Open ZO Space Preserve ; Res. �a p r 9' ;I ' olds ` , r �.�... Gulch a ° San-.Jose !+ w Holy R�. °10� Water Company San Jose;_ Water Company` Ralph's. v i n Mountain Cathedral 276 Oaks Area v r Attachment A: Proposed Addition of Carilli Property, Midpeninsula Regional Cathedral Oaks Area of Sierra Azul OSP Open Space District Carilli Property Watershed Land MROSD Conservation (MROSD) or Agricultural Easement 0 MROSD Open Space Other Public Agency Preserves August, 2011 , a Other Protected Open Space Private Property Miles or Park Lands 0 0.5 Mile t e istrici staves to use tile )est dvdildbie digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic: eaturr. TO: General Manager FROM. Gordon Baillie Monthly Field Activity Summary Report Between 111112011 And 1113012011 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS VIOLATIONS ENFORCEMENT 129 Bicycle Citations&JCRs Issued 36 Bicycle after hours 1 8 0 0 9 Closed area-bicycle 1 3 0 0 4 Parking Citations Issued 47 Helmet required 1 3 0 0 4 All Written Warnings Issued 42 Closed Area Police Assistance 4 Enter temporary/regular closed area 4 2 0 0 6 Dog LAW ENFORCEMENT 39 Dog in prohibited area 8 3 0 0 11 Law Enforcement 39 Leash required-Dog 12 6 0 0 18 Other After hours 2 8 0 0 10 ACCIDENTS/INCIDENTS 7 Damaging l removing plants 1 1 0 0 2 Lost Person Search 1 Harvesting/planting without permission 0 1 0 0 1 Nudity prohibited 0 1 0 0 1 Medical-Bicycle Accident 2 Operating model craft 0 1 0 0 1 Medical-Hiking/Running Accident 2 Smoking-undesignated area 4 0 0 0 4 Medical-Other First Aid 1 Vehicles prohibited 1 0 0 0 1 Vehicle Accident 1 Weapons Possession of/discharging paint ball gun, BB 1 1 0 0 2 _ ---------_ MUTUAL AID 6 DISTRICT TOTAL 36 38 0 0 74 CITE WARNING JCR KNOWN TOTALS Law Enforcement 1 NON DISTRICT VIOLATIONS VIOLATIONS Medical-Bicycle Accident 1 Other Medical-Motorcycle Accident 1 Dumping of waste 0 1 0 0 1 ----._.---- - - Vehicle Accident 3 NON DISTRICT TOTAL 0 1 0 0 1 GRAND TOTAL 36 39 0 0 75 'JCR Juvenile Contact Report Monday, February 06,2012 Paged of5 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 43 3 46 Disabled Parking: Permit Required unpa 0 2 2 Prohibited Areas(Red curb) 1 0 1 Prohibited Areas(Permit only) 1 0 1 Prohibited Areas(On fire trail) 0 1 1 Prohibited Areas(Nondesignated area) 2 0 2 Prohibited Areas(Blocking gate) 1 0 1 Prohibited Areas(After hours) 38 0 38 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 3 0 3 Disabled Parking—Paved/Marked. 2 0 2 No parking after hours 1 0 1 46 3 49 - .--- _.......------------ . _._------ --- ------. ---- - DATE OCCURRENCES OF SPECIAL INTEREST Nov 02 A visitor slipped and strained his upper left leg muscle while hiking. District Rangers responded and Rangers: 2 IR i 1 S246 made an initial assessment. Palo Alto Fire Department arrived and took over patient care at which time the patient refused further medical care. Rangers transported him back to the Monte Bello parking lot where he was transported by private vehicle to a hospital. Preserve Monte Bello Location Canyon Trail Nov 08 While on foot patrol a Ranger heard what sounded like Airsoft guns being fired. Two people with a duffle Rangers: 3 IR 11S249 bag and a small backpack were contacted inside Gate FH01 . One person admitted to having a loaded Police: 1 handgun,and Airsoft guns. Both subjects were searched,and temporarily handcuffed for the rangers' protection. A loaded handgun and two Airsoft guns were found. Palo Alto Police responded and cited one of the suspects for carrying a concealed weapon and for violation of District Ordinance 403.1 (Discharge of weapon on District lands). Preserve Foothills Location Unnamed trail Nov 10 A wood stove went missing from the"exit shed"at the Skyline Ridge Christmas Tree Farm. It was last Rangers: 1 IR 11S250 seen in September by the tree farm leasee. Preserve Skyline Ridge Location Tree farm Nov 12 A hiker was emptying the contents of his pockets,when a ranger observed a small bag of marijuana and Rangers: 1 IR 11S252 a glass pipe. The hiker fled before contact could be made. Preserve Purisima Creek Redwoods Location North Ridge Trail Nov 12 While on patrol a Ranger observed a bicyclist in the preserve after official closing. When contacted,the Rangers: 2 IR 11S255 visitor became verbally abusive and belligerent. After being cited he threw the citation on the ground, uttering more obscenities. He also claimed that he worked for the FBI and threatened that he had friends at Homeland Security,and the IRS,who could make things difficult for the rangers. The person was advised that not responding to the citation could result in a bench warrant;after which he picked up the citation still uttering more obscenities. Rangers contacted the FBI,and confirmed that the individual is not an employee. The suspect was contacted by the FBI and warned not to impersonate an FBI employee. Preserve El Corte de Madera Creek Location Gordon Mill Trail Monday,February 06,2012 Page 2 jof 5 Nov 13 A subject in a closed area was reported to a Ranger.The Ranger located and cited the subject. Rangers: 1 IR 11F341 Preserve Sierra Azul-Mt. Umunhum Location Mt. Umunhum Road Nov 14 Rangers stopped three juvenile subjects for closed area violations. One was issued a citation and two Rangers: 2 IR 11F342 were issued warnings. Preserve Sierra Azul-Rancho de Guadalupe Location Nov 14 Dispatch advised the fire department was responding to a report of a minor with a broken arm. A Rangers: 1 AR 1 IF343 Ranger,fire fighters,and paramedics located the minor at the winery lease area. The minor had fallen while running and injured his left arm. Fire personnel and medics splinted the minor's arm and released him to his mother. Preserve Picchetti Ranch Location Winery Lease Area Nov 15 An unknown subject lost control of his model airplane. The plane clipped a tree in the parking lot and Rangers: 1 IR 11F344 crashed into the lot just missing an off duty District employee by approximately three feet. I Preserve Rancho San Antonio County Park Location Nov 19 19 A bicyclist stopped and momentarily lost consciousness. A ranger responded with fire and contacted Rangers: 2 AR 11F345 the subject. The ranger drove the subject to the trailhead where an ambulance transported her to the hospital. Preserve St.Joseph's Hill Location Nov 24 A couple were observed with 2 bags of mushrooms exiting the preserve. One was cited, and both were Rangers: 2 IR 11 S262 released. A records check revealed that they were repeat offenders. Preserve El Corte de Madera Creek Location Gate CM04 Nov 25 Extensive vandalism and damage was discovered at the former Woods Estate. District Rangers Rangers: 1 IR 11S265 discovered several broken windows in both the main house and the carriage house,and doors on the Police: 4 three structures were left open. In addition, Graffiti was found in one of the rooms,the area was littered with empty cans, cigarette butts,and miscellaneous trash. Woodside Fire advised that they had been on the property and believed someone had gone under the chain link fence. They also stated a light h n l n in n f h structures. District Staff n that the chain link fence ate appeared to had been eft o one o the st uctu es s t Sta noted t 9 PP have been tempered with. The San Mateo County Sheriffs office was requested to make a report. The Deputy advised posting no trespassing signs and installing video monitoring equipment. Preserve Wind Hill Location Woods Estate,Hawthorne Property Y Nov 26 One subject rode his motorcycle through a stile-gate, parked on District Lands,and then hiked to Mt. Rangers: 3 IR 11F352 Umunhum. The subject was stopped when he returned to his motorcycle. The subject was cited for vehicles prohibited. Preserve Sierra Azul Location Communication and Control Gate Mt. Um Road -- --._.. ----- ----- -------- — _.___------------ ------_. __- -_._ _...-------- ----- -- i Nov 27 An individual was severely injured when he was riding downhill on a trail which is seasonally closed to Rangers: 1 AR 11S268 bicycles. He attempted to jump over a down tree branch and caught his back tire on the branch. District Rangers arrived to find the victim was being treated by Half Moon Bay Fire. Rangers took a report from the witnesses,who were given verbal warnings for riding on a closed trail. The patient was transported to the hospital where he underwent surgery for a broken hip and a severed tendon in the shoulder. A District ranger investigated the accident scene. There was a skid mark below the branch 15'in length followed by an extensive skid mark from where the individual hit the ground. In addition to his injuries, there was also damage to his bicycle helmet. Preserve Purisima Creek Redwoods Location Whittemore Gulch Trail Nov 27 Evidence of a possible auto burglary was found outside gate CM02. Broken glass was found on the Rangers: 1 IR 11S270 ground. The vehicle was no longer in the vicinity at the time the glass was discovered. Preserve El Corte de Madera Creek Location Outside Gate CM02 Nov 29 While hiking a visitor became dizzy and fell. The possible cause was low blood pressure. The patient Rangers: 4 AR f IS273 refused medical treatment and was transported back to the parking lot. Preserve Monte Bello Location Between campground and Black Mtn. Monday, February 06,2012 �Page 3 of 5 Nov 29 A District sign stating"Cross With Caution"was bent along with a partially burned map on the ground. Rangers: 1 IR 11 S272 No suspects were observed in the area. Preserve Russian Ridge Location Gate RR01 ---- ------ Nov 30 A Ranger drove up on an in-progress auto burglary at a preserve trailhead. The suspect fled in a Rangers: 1 IR 1 IF357 vehicle at a high rate of speed. The Ranger radioed in a description of the vehicle,and a direction of Police: 2 travel. Los Gatos Police searched for the suspect, but were unable to locate. The victim was contacted, and he said that a backpack containing a camera and jewelry were taken from his vehicle. A report was taken by Los Gatos Police. Preserve Sierra Azul Location Parking Lot at gate SA01 Monday, February 06,2012 Page 4 of 5 DATE VANDALISM DETAIL Nov 01 Black marker pen scribbling on bench near stile/spillway. A Preserve Skyline Ridge Location Alpine Pond Nov 08 Roadside bubble mirror broken A Preserve Sierra Azul-Rancho de Guadalupe Location Hicks Creek Ranch Nov 12 Grafitti. A Preserve Sierra Azul Location Gates SA07 and SA08 Nov 12 A Ranger discovered graffiti on three signs and a guardrail on District lands. The Ranger removed the graffiti from the IR 1fF338 signs. Preserve Sierra Azul-Mt. Umunhum Location Mt. Umunhum Road Nov 14 Grafitti. A Preserve Sierra Azul-Mt. Umunhum Location Mt Umunhum Road ------------ Nov 14 Black marker on back of climbing regulation sign. VL Preserve Long Ride Location Devils Canyon area 9 Y Nov 15 Grafitti on rocks,tree, and regulatory sign. A Preserve Sierra Azul Location Nov 15 Grafitti both inside and outside restroom building A Preserve Sierra Azul Location Jaques Ridge Restroom Nov 24 Combination lock cut A Preserve Bear Creek Redwoods Location Gate BC 17 ------------ Nov 25 District Ranger staff discovered several broken windows in both the main house and the carriage house and doors on A three structures were left open. Woodside Fire advised that they had been on the property and believed someone had gone under the chain link fence. They also stated a light had been left on in one of the structures. District Staff stated that the chain link fence gate appeared to have been tempered with. Several windows inside the main house had been broken;tagging was found in one of the south facing rooms. The apartment in the upstairs of the carriage house was littered with empty beer cans,soda cans,cigarette butts and miscellaneous trans. A television was plugged in and set up on a chair. San Mateo County Sheriffs office was requested to make a report. The Deputy advised posting no trespassing signs and installing video monitoring equipment. He also took the lock combo to relay to their patrol staff. Preserve Windy Hill Location Woods Estate, Hawthornes property, Portola Valley Nov 26 Letters"JM"etched into hand railing. A Preserve El Corte de Madera Creek Location Tafoni Trail, sandstone formation deck Nov 29 A District sign cautioning cross with care was bent and a map on the ground was partially burned. A Preserve Russian Ridge Location Gate RR01 Monday,February 06,2012 Page 5 of 5 I TO: General Manager FROM: Gordon Baillie Monthly Field Activity Summary Report Between 12/1/2011 And 1213112011 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS VIOLATIONS ENFORCEMENT 152 Bicycle Citations&JCRs Issued 46 Bicycle after hours 0 1 0 0 1 Closed area-bicycle 1 0 0 0 1 Parking Citations Issued 49 Helmet possession required 2 1 0 0 3 All Written Warnings Issued 52 Helmet required 3 7 0 0 10 Police Assistance 5 Trail use speed limit 0 6 0 0 6 Closed Area Enter sensitive/hazardous closed area 0 1 0 0 1 LAW ENFORCEMENT 47 Enter temporary/regular closed area 6 5 0 0 11 Law Enforcement 47 Dog Dog in prohibited area 3 4 0 0 7 ACCIDENTS/INCIDENTS 6 Leash required-Dog 19 9 0 0 28 Fire Incident 1 Other Medical-Bicycle Accident 2 After hours 5 6 0 0 11 Alcoholic beverages-beer/wine only 0 1 0 0 1 Medical-Hiking/Running Accident 2 Damaging/removing plants 2 0 0 0 2 Medical-Other First Aid 1 Defacement of signs 0 2 0 0 2 Harming/taking fish 0 2 0 0 2 Smoking-undesignated area 1 0 0 0 1 MUTUAL AID 4 Vehicles prohibited 0 0 2 0 2 Act of Nature 1 Permit Fire Incident 1 Permit Required 0 1 0 0 1 Medical-Bicycle Accident 1 DISTRICT TOTAL 42 46 2 0 90 CITE WARNING JCR KNOWN TOTALS Medical-Motorcycle Accident 1 NON DISTRICT VIOLATIONS VIOLATIONS Bicycle Bicycle helmet required for all persons 0 2 0 0 2 Minor bicycling without helmet 0 3 0 0 3 i Dog Pets/dogs on 6 foot leash or radio collar/voice 1 0 0 0 1 Other Entering, remaining after hours 1 1 0 0 2 False Information to a peace officer 0 1 0 0 1 Resist, Obstruct, Delay Peace Officer 1 0 0 0 1 NON DISTRICT TOTAL 3 7 0 0 10 GRAND TOTAL 45 53 2 0 100 'JCR Juvenile Contact Report Monday,February 06,20I2 Page I of 4 I PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 47 1 48 Prohibited Areas(Signed) 1 0 1 Prohibited Areas(Nondesignated area) 11 0 11 Prohibited Areas(Blocking traffic) 0 1 1 Prohibited Areas(After hours) 34 0 34 Take up more than one marked parking s 1 0 1 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 2 1 3 Disabled Parking—Paved/Marked. 2 1 3 49 2 51 DATE OCCURRENCES OF SPECIAL INTEREST Dec 02 The owner of a residence adjacent to the Coal Creek Preserve returned home to find her cabin on fire. Rangers: 4 MA I IS274 A District Ranger was first on scene. The fire was ultimately extinguished by Cal Fire, but the home was a total loss. District Staff provided medical assessment and treatment to the owner of the residence. She declined further medical treatment. Preserve Off District Lands-Skyline Location 99 Crazy Pete's Road .....------- , -------------------------------------------------- Dec 02 A tree fell onto a power pole in the preserve,starting a small fire in a remote area. A District Ranger saw Rangers: 3 IR 11F361 the smoke and requested the fire department. Rangers located the source of the fire and escorted fire units and PG&E to the location. Rangers assisted in extinguishing the fire,checked the following day for hot spots,and guided other fire units into the area to do mop up. Preserve Bear Creek Redwoods Location South of Road 5A on the north side of Bear Creek Road ---------- Dec 03 District Rangers received a report from Mountain View dispatch of a suspicious circumstance in the Rangers: 6 IR I IS275 preserve. A male had run away from his female companion,into the preserve, and had not returned. Police: 1 Rangers were first on scene and obtained information from the female companion. The woman said that after inhaling a single hit of a marijuana cigarette,the male had"gone berserk"and run into the woods. He had not returned after 90 minutes,so the woman returned to the preserve parking lot and called for assistance. San Mateo County Sheriff and Cal Fire responded. The man returned,and was checked for medical issues and also for being under the influence of drugs. He was covered with scratches and blood on his face, neck,arms and legs. After being cleared,the man was transported by a deputy to a location where he could be picked up by a taxi. The woman was transported by a friend. Preserve Russian Ridge Location -------- -- Dec 04 An illegal dump was discovered by a District Ranger on the trail in Castle Rock State Park and Long Rangers: 3 IR IIS277 Ridge Preserve. Several cans of household paint were found adjacent to the Skyline-to-the Sea trail in Police: I the Red Mountain area. The cans had been thrown onto the trail and into the Preserve about 50 yards south of gate LR13. Staff met with a State Park Ranger and Cal Fire and it was decided the cans would be removed the next day by District and State Parks staff. Preserve Long Ridge Location Skyline-to-the-Sea Trail Dec 05 Two bicyclists were stopped and cited for Closed Area violations. They were warned for bicycles Rangers: 1 IR 1IF369 prohibited violations and possession of trail building tools. Preserve Bear Creek Redwoods Location Gate BC 17 ------------ Dec 06 A bicyclist fell on a trail injuring his hip and leg. The EMS system was activated and rangers and Rangers: 3 ARlIF368 firefighters responded. Stanford Lifeflight also responded and the bicyclist was flown to a hospital. Preserve Sierra Azul Location ................ -------- ------ Monday,February 06,2012 Page 2 of 4 Dec 06 A District powered wheelbarrow,with a value of$7,000,was stolen from the preserve. The wheelbarrow Rangers: 2 IR 115279 had been cable-locked to a tree near the Horseshoe Lake dam at the end of the work day Friday. When Police: 1 the crew returned to work on Tuesday the equipment was missing. A thorough search was conducted and eventually tracks from the equipment were found leaving the Preserve. The San Mateo Sheriffs office was requested and took a report. There were no witnesses or suspects identified. Preserve Skyline Ridge Location Horseshoe Lake Dec 15 At approximately 11:00 AM the Skyline Field Office lost power. A live downed power line was located by Rangers: 3 MA I I S282 District Rangers,who requested San Mateo Co Fire. Ranger staff were positioned on either side of the Police: 2 location to provide safety and control traffic. Preserve Off District Lands-Skyline Location Hwy. 35.1 mi south of Alpine Rd. Dec 16 A bicyclist was observed riding in a closed area. When a District Ranger attempted to contact the rider, Rangers: 4 IR 115283 he fled the scene. The rider was later seen on the Middle Road Trail,which is also closed to bicycles. A second District Ranger located the rider at Alpine and Portola roads where he was cited for bikes prohibited and for resisting arrest. Preserve Windy Hill Location Lost Trail at Middle Rd. Dec 16 A District Ranger discovered that unknown subjects had camped in the preserve and left a tarp, Rangers: 1 IR 11F379 hammer,glow sticks,and a bag containing tent stakes behind. The Ranger cleaned up and disposed of the items. Preserve Fremont Older Location Dec 18 District Rangers responded to a report of a bicycle accident. The patient stated the shock absorbers on Rangers: 3 AR 11S286 her bike had locked up causing her to fall on her left side. The patient refused medical care. She stated that she did not hit her head,lose consciousness or have any complaints other than having the wind knocked out of her. Staff transported her to Gate CM03 where she signed an AMA with San Mateo Co Fire. She was transported by District Staff to her vehicle. Preserve El Corte de Madera Creek Location Steam Donkey Trail Dec 18 One subject was cited for a Closed Area violation. The subject also had warrants totaling$31,000. A Rangers: 2 IR 11F382 Sheriffs Deputy initially was responding,then cancelled. The subject was advised of their warrants and asked to report to the courts and pay them or be arrested the next time. Preserve Sierra Azul-Rancho de Guadalupe Location Dec 21 A runner tripped and injured his hip,elbow,and hands. EMS was activated. Rangers,fire,and medics Rangers: 3 AR 11F384 located the runner. The medics suspected that the patient had broken his femur. Fire and medics transported the runner using the wheel litter to transport him to the trailhead. A ground ambulance took the patient to the hospital. Preserve Rancho San Antonio Location Dec 22 A person phoned 911 and reported that a jogger had run into him knocking him off balance. Both the Rangers: 2 IR 11F386 jogger and reporting subject exchanged words over the incident. A District Ranger met with the reporting party,who said he was not injured. Another District Ranger unsuccessfully checked the park for the jogger. The subject said he was comfortable reporting the incident to the District and did not want to wait for a deputy. Preserve Rancho San Antonio County Park Location Lower Meadow Trail by Tennis Courts Dec 28 A person who was hiking, experienced chest pain and possibly lost consciousness. EMS was Rangers: 5 AR 11F392 activated. District Rangers and fire responded and found the patient on a single track trail. The patient was treated and taken by wheel litter to the trailhead. The victim was taken to the hospital by ground ambulance. Preserve Rancho San Antonio Location Dec 28 Two juveniles were reported to be riding motorcycles in the preserve. Two District Rangers responded, Rangers: 2 IR 1 IF393 located,and stopped the motorcycles. Both juveniles were issued JCR's(citations)for operating motorcycles on District Lands and were released to one of the juvenile's uncles. Preserve El Sereno Location Dec 29 A District Ranger was on foot patrol when she heard, and then saw,an individual on a motorcycle on the Rangers: 1 IR 115289 Horseshoe Pond Loop Trail. District Rangers were unable to make contact with the motorcyclist. Preserve Skyline Ridge Location Horseshoe Lake Monday,February 06,2012 Page 3 of 4 Dec 31 Two subjects were cited for Closed Area violations. The subjects were just outside the fenced site of the Rangers: 2 IR 11F397 former Almaden Air Force Station. Preserve Sierra Azul-Mt. Umunhum Location Dec 31 Two people were caught gathering chestnuts in a Closed Area. They had gathered approximately 20 Ibs Rangers: 1 IR 115291 of chestnuts. Both people were issued citations for collecting. Preserve Skyline Ridge Location Chestnut Orchard DATE VANDALISM DETAIL ......- --.__._- -_ _ __-__-_- __.____ _ Dec 11 "No Dogs"sticker vandalized on regulation sign. A Preserve Purisima Creek Redwoods Location Regulation sign Dec 11 Numerous tagging locations approx. 1/2 mile out of SA06. VL Preserve Sierra Azul Location SA06 thru Woods Trail area Dec 11 Found and removed about 14 taggings. A Preserve Sierra Azul Location SA07/SA08 Dec 14 Found and removed 2 taggings. A Preserve Sierra Azul Location SA08 Dec 21 Plugged key slot; lock replaced. A Preserve Long Ridge Location LR01 Dec 26 Windows broken on buildings near pool and some tagging found. VL j I Preserve Sierra Azul Location Hicks Creek Ranch Dec 28 2C10 key slot superglued; lock replaced. A Preserve Saratoga Gap Location Charcoal Rd./Skyline Blvd. Dec 31 Tagging on reg.sign and on restroom. A Preserve Sierra Azul Location Jacques Ridge _ ---- ---- -- - __ _ ----------- -- - - Monday,February 06,2012 - Page 4 of 4 Midpeninsula Regional ' I Open Sp ace pace District st ct To: Board of Directors From: Stephen E. Abbors Date: February 24, 2012 Re: FYIs Midpeninsula Regional i ' I Open Space District CLOSING MEMORANDUM To: David Sanguinetti, Acting General Manager From: Jean Chung, Real Property Administrative Assistant Date: February 10, 2012 Subject: Hyde Property Additions, Redwood Park Subdivision area of Purisima Creek Redwoods Open Space Preserve The General Manager signed Certificates of Acceptance on February 8, 2012 for the Hyde Parcel totaling 0.08-acres based upon the determination that acceptance of this low value property or gift is in accordance with the District Rules of Procedure. The Gift Deed was recorded on February 9, 2012 and title to and possession of the property has passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on February 8, 2012. Recordation marks the final adoption of the Preliminary Use and Management Plan. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Purisima Creek Redwoods, San Mateo General Manager Redwood Park 067-186-230 Hyde 0.08 Fee February 8,2012 Subdivision Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Funding Value GIS Code or Other) Status(Intended or Type g Withheld) February 9,2012 Closed Withheld Gift $5,000.00 $5,000.00 2169 Misc.Notes: Attachments: Acceptance of Low Value Interest in Real Property by General Manager Map cc: Accounting Management Analyst Real Property Administrative Assistant Board of Directors Operations Manager Safety Training Coordinator Field Offices(SFO,FFO,SFO) Planning Manager Senior Real Property Planner GIS Coordinator Public Affairs Administrative Assistant Legal Administrative Assistant Public Affairs Manager Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve L� Parcel of Interest ° MROSD 92 4,. Miram,o,mCes Private Other Public Open Space 35 •Half Moon Bay ■■■■■■ San Mateo Co Dedication Boundaryrea ., stagy if y. MOON _ RQ �r f ........' ' j -r. Pur sma Creek" � � Redwoods OSP . ` � 1 tYiaR_, �0G Dedication -V i Boundary _ (Set by San Mateo County) C.. - x l O i RIDGE iRDAD x S ART AVENUE i I -a i yE I AV■ �l --- - -- _ - �WNZI�NRA - -- - A-" AVEWIWL i� LL a Hyde z 067-186-230 a Exhibit A: Map e 0 375 750 1,5DO Produced by Midpeninsula Regional Open Space District, January, 2012 Feet Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve r Parcel of Interest j ' MROSD sz Miramo_ ntes Private P i dsg Other Public Open Space t 3s •Half Moon Bay ■■■■■■ San Mateo Co Dedication Boundary I ea of - etail OLPurisma r k Re,dw.00ds OSP ;AIAR.�W V' 2� G Dedication Boundary I (Set by San Mateo County) Q -- _ _ __.. x i -- t o ._... E ..__.__. I z � I RbGE_'ROAD' i �:' ..._ �.._._ u• ..._'��--. __.- ., _.._._ `....,.,.. ._Fll ART 1AVENUE_. , F �L I 1 ".�� - -�—___ .�. ram__ .... - a VE M �VE ANZANITA A A- AVE 3 C7 Hyde a 067-186-230 s 0 Exhibit A: Map e 0 375 750 1,500 Produced by Midpeninsula Regional Open Space District, January, 2012 Feet i Midpeninsula Regional • ' Open Space District ACCEPTANCE OF LOW VALUE INTEREST IN REAL PROPERTY Property Name: Hyde Gift Parcel I Property Location & APN: The Hyde "Redwood Park" Subdivision parcel, approximately 0.75 miles west of Skyline Blvd., (San Mateo County APN 067-186-230) Preserve: Purisima Creek Redwoods Open Space Preserve Date: February 8, 2012 REAL PROPERTY MANAGER'S RECOMMENDATION(S) 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this Memorandum. 2. Accept the gift of the Hyde "Redwood Park"parcel under the General Manager's authority. 3. Adopt the Preliminary Use and Management Plan as set forth in the attached Staff Memorandum and name the property as an addition to Purisima Creek Redwoods Open Space Preserve. SUMMARY Midpeninsula Regional Open Space District (District) is proposing to accept a total of one parcel totaling 0.08-acres of"Redwood Park" parcels as an additional to Purisima Creek Redwoods Open Space Preserve as a gift. The following report presents a description of the property, a Preliminary Use and Management Plan, the environmental review, terms and conditions, and financial considerations. DISCUSSION The 0.08-acre Hyde parcel has been offered as a gift to the Midpeninsula Regional Open Space (District). It is recommended that these properties be accepted by the District General Manager in accordance with the District's Rules of Procedure, Section 2.60 (2) as amended on October 8, 2003 (see Report R-03-103). On May 13, 2009, the District Board of Directors adopted amendments to the Open Space Use and Management Planning Policy (see Report R-09-61). Section I includes the following statement: J Ferguson, Hyde, Lind, Pace, and Woehl/Thornton Gift Parcels Page 2 "When the General Manager is authorized to accept a gift of or acquire low value real property, the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board of Directors shall be notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition." Property Description The properties to be gifted consist of one assessor parcel with one(1) undeveloped lot totaling 0.08-acres within the Redwood Park"paper"subdivision, which is located in an unincorporated area of San Mateo County. The property is located in the Kings Mountain are of the Santa Cruz Mountains. The primary access is off Skyline Boulevard and Ridge Road to the west. The land is surrounded by existing District land. There are no improvements on the property. USE AND MANAGEMENT Planning Considerations The properties are zoned Resource Management (RM). Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Purisima Creek Redwoods Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to the public. Signs and Site Security: Install Preserve boundary signs where appropriate Structures and Improvements: None Resource Management: Conduct interim invasive plant and animal management activities consistent with the District's policies and practices. Agricultural Resources: None Patrol: Routinely patrol the property Wildfire Fuel Management: None Roads and Trails: None Site Safety Inspection: No known safety hazards exist on the site. Name: Name the property as an addition to Purisima Creek Redwoods Open Space Preserve. Dedication: Withhold dedication at this time. i Ferguson, Hyde, Lind, Pace, and Woehl/Thornton Gift Parcels Page 3 CEQA COMPLIANCE Project Description The project consists of the acquisition of approximately 0.08-acres of land within the Redwood Park paper subdivision as an addition to the Purisima Creek Redwoods Open Space Preserve, and the adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and maintained in a natural condition. The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Article 19, Sections 15301, 15316, 15317, 15325, and 15061(b)(3) of the CEQA Guidelines as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specify the property will be operated and maintained in a natural condition and there will be no expansion of use. The property will be closed to the public. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure it will be preserved as public open space by incorporating it into the Redwood Park Area of Purisima Creek Redwoods Open Space Preserve. i also exempt under Section The project s a s The project qualifies under all three sections. p � p 15061(a)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS & CONDITIONS The current owners propose to gift the property to the District at no cost. Property transfers will become effective upon acceptance and recordation of the Gift Deeds. BUDGET CONSIDERATIONS The acceptance of the Hyde gift property and inclusion of the properties into Purisima Creek Redwoods Open Space Preserve is expected to have a nominal impact on the District's operating budget. PUBLIC NOTICE Since no action is being taken by the District Board, this action is not subject to the Brown Act. Ferguson, Hyde, Lind, Pace, and Woehl/Thornton Gift Parcels Page 4 NEXT STEPS The District's Operations Department will manage the former Hyde property as an addition to the Purisima Creek Redwoods Open Space Preserve, in accordance with the Preliminary Use and Management Plan. Attachments: Exhibit A: Map Prepared by: Jean Chung, Real Property Administrative Assistant Contact person: Michael C. Williams, Real Property Manager Graphics prepared by: Alex Roa, GIS Intern Real Property Manager's Recommendations Accepted by: 1)7117 Stephen E. Abbors, Gel ral..,Manager Date cc: Board of Directors with Closing Memo as an attachment i li i i ibEd F;tct+t Phra �Eit OQenSoace Mr. Rob Eastwood February 17, 2011 Santa Clara County Planning Office County Government Center 70 W. Hedding Street, 7"' Floor, East Wing San Jose, CA 95110 RE: The Lehigh Permanente Quarry Reclamation Plan Amendment Draft Environmental Impact Report (SCH#2010042063) On behalf of Midpeninsula Regional Open Space District (District), I would like to provide the following comments on the Draft Environmental Impact Report(DEIR)for the Lehigh Permanente Quarry Reclamation Plan Amendment.The District has previously submitted numerous comment letters on various recent proposals related to the Permanente Quarry, as referenced in our May 171h, 2011 letter regarding the scoping of the subject DEIR. East Materials Storage Area (EMSA) The proposed EMSA remains extremely problematic. The District does not believe that Lehigh or the County have shown that this area is in fact a pre-existing use area associated with the quarry. We concur with the County Geologist's conclusion, as presented to the Board of Supervisor's for the public hearing related to existing non-conforming use (vested right), that the area proposed for mine waste at the EMSA was never a part of the quarry operations. It instead was developed and used for industrial manufacturing related to Kaiser's magnesium and aluminum plant operations. Many maps identify this location with the name "Permanente Metals" given to the magnesium and aluminum plant operations. In fact one natural gas source was shared by the metals manufacturing plants and the cement plant, as noted in the historic resources section of the DEIR, again testament to this location being a manufacturing plant facility, subject to a use permit, as opposed to an existing non-conforming quarry operation. Quarry related overburden and waste dumped at the EMSA are in fact a very recent phenomenon, beginning in20O6 that correctly resulted in the County's 2008 Notice of Violation that this was not an allowed use. We believe that the record shows that the EMSA, until very recently,was never a part of quarry operations, and therefore cannot be "vested" instead, development of the proposed EMSAarea is clearly subject toa County use permit. The addition of the EMSA as a "quarry operation" and inclusion in the Reclamation Plan Amendment is characterized in the DEIR as a "significant and unavoidable"visual impact.The proposed visual impacts related to the EMSA are simply staggering.The huge stepped waste pile proposed is vastly out of character with the surrounding topography, the hillside protection zone district, the County scenic ridge easement,valley view shed protection policies, and park protection policies.Within the historic context, the value of the visual resources at stake is well documented and recognized.This new unnatural waste pile will form the new background to the County scenic easement granted by Kaiser long ago in � recognition of the visual importance of Permanente Ridge, and the strong community and County � support behind its protection. � The 1985 Reclamation Plan stressed the importance of reclaiming a small pile of quarry waste at the time known as the east materials area (Area C). The scale of this pile is dwarfed by the proposed EMSA, but at the time was recognized as a visual impact to be immediately remedied.This allowed for quarrying to the west ofthis old waste pile, "while maintaining a knoll as a visual buffer between the quarried area and the Santa Clara Valley anea^ The 19O5 Mitigated Negative Declaration (IVIND) for the 1985 Reclamation Plan states that"The existing ridgeline will be maintained by means of the (scenic) easement agreement and conditions of this reclamation plan to insure neither the quarry pit nor materials storage area will be visible towards the north and east." |t further states that "The � Permanenteridgehne and its easement dedicadonwiUinsure no exposure nf the quarry or its material � � area towards the north and nnrtheast., One has to ask why the existing visual impact of the quarry isso � much greater than the County initially envisioned. One also has to question the construction of the � proposed EMSA which dwarfs this prior area of concern and also moves the huge pile of proposed quarry waste upto50OO' closer to the valley floor! | � TheDE|Rpx�ectbase|inei�es�ab|iuhedasZOO7' the year foOowin8Lehigh'sinitiahonofdunnpin0inthe � � EMSA and one year prior to the County's Notice of Violation to Lehigh for unauthorized use of this area. Since Lehigh had initiated quarry waste disposal by2O07 the DE|R assumes the entire 6'SOOOOO tons of � waste have been already piled in the proposed EIVISA.This is clearly problematic,and inappropriate.The / � EK8SAis in fact a new project, initiated in a new area, subject toa County Use Permit. The DEIR concludes that alternatives which would not construct the EIVISA(no project alternative) , or f� | f the rennova| of the EK454at final nadamatinn (Alternative I) are"least pne preferred" , sinceth e lack o or � lower height of the reclaimed EIVISA would not provide visual screening for the existing Cement Plant site.This assumes the EMSA is built, it is not.The cement plant operates under a use permit issued and regulated by the County.This issue illuminates the overlap of the historic manufacturing plant facilities area (part of which is proposed to be buried by the EMSA waste) and the"quarry operations" proposed. � � � - If the construction of a quarry waste dump is being done to screen the cement plant operations, isn't that more appropriately completed under use permit amendment for the existing cement plant? It is also dear from a review of the cement plant site and the DE|R's supporting documents that substantial waste material is also being placed outside of the footprint of the proposed EK4SA' in other areas around the cement plant. While also highly visible from the surrounding area, we assume that this ongoing operation is also intended to visually screen existing cement plant structures and features, Are � these new fills a part of use permit amendment for the plant? It is appropriate that all new 0|s � proposed to visually screen the permitted cement plant, be reviewed and regulated under the cement plant use permit. |tiu absurd for the UBRto conclude that not building the new unprecedented visual impact associated with the proposed EK4SAwou|d result in a greater visual impact because the public will be able to then see the cement plant facility which already exists, and has been highly visible for decades.The County has had a history of failures with regard to scenic protection associated with the quarry and cement plant. This is an opportunity to finally get it right.The County should not be misled to use this Reclamation Plan Amendment process to mitigate past visual protection failures with e new/much larger impact,the EMSA. The visual analysis that is included in the DE|R also clearly shows that the proposed Ek4SA is far larger in � extent and much higher than that necessary to visually screen o portion of the existing cement plant operations from the surrounding communities. The EK4SAis proposed as quarry waste dump to accommodate the substantial deepening of the existing quarry proposed under the Reclamation Plan � Amendment. Any other characterization is simply disingenuous.The incredibly significant visual impact � associated with the proposed EK8SA cannot be understated. � Regarding the visual impacts associated with the proposed project, the no project alternative is clearly � preferred since the EK45Awou|d not be constructed.The DEiR is incorrect in the assumption that reclamation of the EK4lAwou|d have to wait Z5 years to occur.The County could order this immediately io resolve the existing violation. The visual simulation presented in the DE|R also appears tn be overly optimistic, and paints prettier, � greener pi ture than what would actually likely exist. The proposed EKSA isawaste rock dump.Wast e rock is very difficult material to revegetate' the time involved in neveQetatinn will likely be much longer than presented. The greening of the site as depicted is also misleading. Much of the initial growth will be grass. As is evident from the top of the WMSA visible from the valley floor, the grass is brown forover half of the year, u significant contrast to the surrounding evergreen hillsides and ridges. |t would also likely have erosion rills and surficial slippage, exposing bare patches of ground. The look will be more like the look of any nearby garbage landfill, unnaturally stepped and brown for most of the year,with sparse woody vegetation,not exactly compatible with scenic hillside protection. � In addition to the visual impacts discussed above, the proposed EMSA is also a source of significant impact, related to air quality, requiring mitigation. As an immediate neighboring property, in public trust, we are opposed to the ongoing and proposed dust impacts associated with the EMSA construction. The air quality assessment presented in the DE|R attempts tocharacterize dust and associated known toxic substances related to the quarry waste disposal by assessing the existing operations in the EMSA.The existing operation is occurring further away from the park/open space properties, and at a smaller scale than the proposed full EMSA.This is not fair representation or analysis. A detailed analysis for air quality impacts should be conducted at the shared property line to characterize potential impact to the recreating public and our nearby Foothill Field Office facility. Additionally, a long-term continuous air quality monitoring station should be established at this location. The PG&E Trail located within the Rancho San Antonio Open Space Preserve is often heavily impacted by dust generated by the quarry and cement plant operations, that leaves a layer of dust on vegetation. The quantification and analysis of air quality impact to the Open Space Preserve, including the Field Office located within is not well studied or characterized in the UE}R. The EMSA is identified in the DEIR as a new source area for selenium, adding to the existing quarry related water quality impacts to Permanente [reek. Water quality and biological resources per the DE|R � would incur significant and unavoidable environmental impacts associated with the proposed project. � The DEIR discusses project alternatives and concludes the extended time frame to reclamation of the EK8SA vvuu|d increase water quality impacts. An additional alternative should be analyzed in the DEIR, an alternative that allows no further placement of waste within the EMSA and the immediate removal of all material that has been recently placed there, and immediate site restoration. Further, the alternative overburden disposal should have � beeninc|ude6intheDE|R.Thesea|ternadveswou|da1oi6thesiQnificantand ''unavoidab|e'' impacts � identified in the DE|R related tn the EMlA.The alternatives presented in the DE|R, including the Preferred Project' attempt to address the Projec1'ssignificant impacts when Lehigh is finished making � them, as opposed to avoidance of impacts or immediate mitigation of existing impacts. Per CEQA and the stated DBRobiectives, alternatives considered must be capable of eliminating or reducing significant environmental effects.The removal of the EMSA would eliminate and/or reduce the � significant Per[E[�\thisahernativeisa|sofeasib|e � � ' � capable of being accomplished in e successful manner. � in fact, the County agreement with Lehigh to continue dumping in the EMSA, following the County's notice of violation states that there is no assurance that the quarry waste will remain if the quarry continues to place it under the agreement. In other words, Lehigh can continue dumping quarry waste at their own risk, knowing they may need to remove it. The alternatives noted above appear superior to the alternative presented in the DEIR since they would remove/ stop an additional Source of water quality impact from an operation that is already out of compliance for water quality impacts, would not create additional dust impacts, and would not further substantially degrade visual resources. ^ � Toxics/Hazardous Materials Section 4.9of the DE|Rstates that "in some cases, past industrial o/commercial activities ona site could have resulted in spills or leaks ofhazardous materials tothe ground, resulting in soil and/or groundwater contamination." {t further states that"at sites where contamination is suspected or known � to have occurred,the site owner is required 0operform asite investigation and perform site | remediatinn. if necessary." The proposed EK8SA is significant concern regarding potential toxic substances associated with the old magnesium and aluminum plant locations.These obvious potential toxic concerns do not appear to � have been investigated or evaluated in the DE|R.The quarry waste dumping proposed, particularly � around the old graded metals manufacturing building pads and the down-slope edge of proposed EMSA waste is of most concern. Geotechnical fill placement details show that the former metals manufacturing area is proposed to have keyways excavated for the foundation support of the proposed EMSAvvaste pile. Given the magnesium and aluminum plants that existed in this location from 1941 through the I990, it is necessary to investigate potential toxics within the existing soil.The potential health risk to mine workers, the surrounding community(including adjacent parkbnd), surface water, groundwater, and wildlife must be evaluated if toxics are encountered. We are surprised that quarry related disturbance has been allowed to take place, and continues to take place in this location,given the history of the site, without such an investigation. This issue was also raised by others during the DBKscnpingprocess. BN scope/ Baseline We propose that the DE|K not use the artificial date (2007) to begin its analysis, but instead utilize the prior Reclamation Plan and associated maps and plans asthe benchmark starting point.This may help explain why Lehigh at this late date has taken the exceptionally desperate and aggressive approach of beginning to place waste material right out in front of the surrounding communities and adjacent park/ open space preserve land. It's possible that Lehigh and their predecessors may have excavated a larger area than previously identified on the mining plans associated with the prior reclamation plan. Another possible indicator of this is that the WMSA, the only clumpsite identified in 1985, has also grown larger and taller that initially e nvisioned/pro posed.The proposed EMSA appears to be the only convenient spot left to dump without filling the existing quarry pit, or hauling the waste material generated offsite. � This bold desperate move by the Quarry has unfortunately been aided by past poor County oversight, as � documented by the State Division of Mines and Geology, and the recent unsupported Board of | | Supervisor's "veoted" determination. The baseline utilized in the DEIR certainly should not grandfather the new use of the EMSA just because Lehigh chose to initiate dumping there, knowing full well that the Reclamation Plan Amendment was � required. This simply doesn't pass the straight face test, | | We have submitted numerous letters on the various iterations of reclamation plan amendmentsthat / have spun out of Lehigh and the County recently in an attempt to address quarry non-compliance issues.These issues are not uncommon for a quarry which has been operated intensively for 80 years. ' There are limitations on available resources and accessible product, and places to dump the waste generated. In fact, the DE|R states that"continued mining in the quarry is becoming infeasible from a geotechnical standpoint" and that regarding the status of the mineral designation,given 100 years of mining, "the reserves of limestone that feasibly can be extracted are approaching their limits." The recent proposal fora new south quarry pit also seems to substantiate this concern. We have previously asked for an analysis of where quarry operations actually are in comparison with where the quarry operation was envisioned to be under the prior reclamation plan.This is essential at the quarry pit location, as well as for the proposed EMSA, and is necessary to understand existing conditions, cumulative, and future likely conditions/ impacts. It is particularly important with regard to the depth and area of the existing quarry pit versus the dimensions of record from the 1985 Reclamation Plan.This should clearly beshown. TheE��SAisa|soveryconfusin8� TheDBRassumne�itsbui|t, ondevenytatesinsection4JLhat "muchof / � the stockpiling activity has already occurred," yet the visual analysis regarding the visual impact from the PG&E trail at Rancho San Antonio OSP states that that "although the existing overburden deposits are not a dominant feature in the landscape, the substantial increase in the height of the overburden deposit during construction could block views of the scenic mountains behind the EIVISA." It appears through on-site review using the visual analysis presented in the DEIR that much more quarry waste is � proposed to be dumped at the EIVISA than currently exists.This needs to be rectified for an adequate � environmental assessment of potential impacts. The DEIR should clearly detail what is on the ground � now at the EMSA to give reviewers a better understanding of the levels of potential impacts being � discussed. � ThisshouNindudeaUcontouoandcnoss-sectionnat!hequa/rypitandEMSAastheycurnent|yexist, the l98S reclamation plan final topography and cruss-sechons, and any proposed new changes in topography. While some contours and cross sections are presented in the DEIR they are often of � differing, past dates(2007, 2009 etc.) and the original Reclamation Plan contours and cross-sections are � � not p/esentedataU� |t also appeamthat the quarry has undergone some sub�antia| changes inthe | � � ! intervening years. The DIER should have an analysis of actual existing conditions compared with the � conditions proposed under the former Reclamation Plan and proposed future conditions. � Water quality/ Biological Resource Impacts The existing selenium-related impacts to Permanente Creek water quality are of serious concern. Permanente Creek exits the Lehigh property and flows through Rancho San Antonio CountyPark/O Space Preserve. The existing selenium related water quality impacts are thus transferred from their origin on the Lehigh property, to these public recreation facilities, then downstream through residential | areas, and finally to the San Francisco Bay. Selenium levels that exceed water quality standards have been noted at both the Lehigh property and also in samples taken from downstream park/open space � . land. Lehigh's proposal contained in the Reclamation Plan Amendment is to substantially deepen the existing � quarry pit. There are significant problems associated with this related to water quality, particularly selenium. The main source of selenium identified in the Reclamation Water Quality assessment bySESb through groundwater inflow. The deepening of the quarry will substantially increase the volume of � groundwater inflow into the quarry pit per the DEIR.To deepen the quarry groundwater will need to be pumped out, as currently occurs. The quarry currently does not have permits or regulatory approval to discharge the groundwater that is currently being intercepted, pumped, and discharged into Permanente Creek, with pollutants in excess of water quality standards. The DEIR proposes not only to � aUowtheexistingpoUutiontocondnueforanuther20'p|usyears, butproposestoaddadditiona| � volume, stating that water treatment costs would be too high, and treatment is therefore infeasible. � � The quarry pit is a vested part of quarry operations and the operator has the right to quarry there. Fortunately, there is no vested right to pollute water, particularly when that water flows downstream to � / public resources.The We � � � � � question and strongly disagree with the DE0 assertion that water treatment is infeasible and that the ! significant and unavoidable water quality pollution impacts would instead simply be allowed to i continue, and likely worsen, well into the future. � The two other main sources of selenium pollution identified in the DEIR are runoff from the quarry � walls, and runoff from the WMSA. As proposed, the deepening of the quarry pit would extend and increase the quarry wall source, again increasing the source area for selenium.The VVMSAisalso identified asa significant source of selenium. One has to question the rationale nf not only waiting 10 address the WIVISA source of selenium pollution until phase III of the project, while at the same time proposing to build a new substantial source, the EKASA, during phase |. There iva significant ongoing impact that these proposed new changes will add to. This must be addressed within the cumulative � impacts analysis in the DEIR. While the long-term water quality mitigation proposed appears promising, as stated in the DEIR, it must � be viewed as speculative until actual implementation and monitoring determine success or not. Avoiding new or expanded sources seems prudent, particularly when water quality standards are already being exceeded.There is no clear understanding of the existing level of impact since the water pollution findings have only recently been discovered. The trend of the selenium pollution isunclear � (rising, Given the substantial area of recent disturbance, and assumed increase in / . � groundwater pumping due to the quarry floor lowering, it is perhaps best to assume that it could get worse, even if everything were\u stop today, There is no need to wait and see while pollution i / occurring. Immediate water treatment, avoidance of new practices that could add to the ongoing � pollution, and immediate reclamation/ mitigation of existing sources appears necessary. The Project � proposed in the DE|Rdoes not meet the gated project objective of protecting water quality, and does � not avoid or eliminate residual hazards to the environment. � � � Vegetated Buffer We are in favor of the concept of maintaining a vegetated buffer as proposed within the DEIR. We are � however, nervous with including this in the reclamation plan amendment. Our concern is that this � reclamation plan amendment is necessary to account for disturbance areas that Lehigh and their � predecessors have routinely disturbed well outside of the area approved.We want tobe sure that this � buffer area is somehow formally dedicated for nudisturbance. inclusion ofthe buffer into a reclamation plan could also be viewed as an approval to disturb (and then reclaim) consistent with the rest of the quarry operations.The County should be certain that this is not the case. Given the quarry history of disturbance out of bounds, there needs to be some formal assurance that this buffer area is actually an area where no disturbance will occur. Recreation � We believe that impacts to recreation are substantially greater than identified in the D8R, in particular � the impact of the EMSA.The visual impact of the proposed project is determined to be significant and � unavoidable, since it assumes the presence of the EIVISA.The 2006 dawning of the EMSA began a significant period of recreational impact, Quarry operations that had until then been separated by a ridgeline from the main public recreation areas of the Rancho San Antonio County Park and adjacent � � Open Space Preserve, were compromised by new noise, dust, and visual impact. Ranch San Antonio \s � our most heavily utilized Preserve, with an annual visitation of approximately 500,000 recreationa lists. | � The District has fielded many complaints from our visitors regarding the new quarry operations that � have been undertaken immediately adjacent to the Park/Preserve.The EIVISA quarry waste pile is � | immediately evident to visitors,as a new backdrop, upon entry into the Park/Preserve. The view from � � the PG&E Trail has been compromised by dumped quarry waste, and is projected to grow in height obsourinQthescenic/idge|inevievvsbeyond The � � � � County Park is simply staggering given the new quarry waste dump that has leapt up over the past few years. it is not possible tn separate the recreational impact from the visual impact.The recreational impact of the Project has to also be characterized as significant and unavoidable.Again, as with many comments before, the EMSA is the reason for the significant impact.The Project rationale that since the EMSA was begun the year before the DE|Restab|ished baseline, it is assumed built, attempting to � � grandfather the impacts as"existing" and are therefore determined to be unavoidable. In reality the � EMSA is not constructed, and the impacts or possible alternatives associated with its construction have never been reviewed or addressed under CEQA, by the County,or by the public. The potential impacts are in fact avoidable, if not built. � Mood|no/ Hydwm|ogy This section is simply unacceptable as presented in the DEIR. The Santa Clara Valley Water District has | | estimated that a 100-year flood on Permanente Creek would potentially inundate 3,170 parcels � including homes, businesses, schools, public institutions, and road/ highway infrastructure,with an � . | estimated $48,000,000 in damages for a single event. This is a huge potential impact if adequate | detention through the Project is not feasible.The Lehigh property is quite large when compared to the detention facilities currently being investigated by the Water District.The Project must identify � adequate flood water detention built into the reclamation plan. Thank you for the opportunity to provide comments on the subject DEIR. Please feel free to contact me by email at orby phone a1658691'12O0if you have any questions regarding this or any prior comment letters. Sincerely, � Matt 8aNzikmwsk Resource Planner III Cc District Board of Directors Stephen E4bbors, District General Manager Erin Garner, Chair, State Mining and Geology Board Jim Pompy' Director, Office ofMine Reclamation � � George Shirakawa, President, County of Santa Clara Board ofSupervisors � | � � � ^ � ���� f. . a�t�,cae o���r�r-e�inlaGialed February 8,2or2 Mr. Steve Abbors, Genera[Manager Midpeninsula Regional Open Space District 33o Distel Circle Los Altos,California 94022 Dear Mr.Abbors, Congratulations to the Midpeninsu[a Regional Open Space District on receiving$72/417 from the Land and Water Conservation Fund for the E.[ Corte De Madera Creek Trail Project.This substantial award is an eloquent statement about the outstanding quality of your work,and l have every confidence that the MROSD will optimize the investment of these resources. I'm very proud to represent the District in Congress. your work is crucial to the protection of our open spaces,and whenever l can ever be of assistance to you, just let me know. A[l my best, Anna G11shoo Member of Congress cc: Midpeninsula Regional Open Space District Board of Directors SA7 1i I d � February 8,zoi, Mr. Steve Abbors, General Manager Midpeninsula Regional Open Space District 33o Distel Circle Los Altos, California 94021 Dear Mr.Abbors, Congratulations to the Midpeninsula Regional Open Space District on receiving$72,47 from the Land and Water Conservation Fund for the El Corte De Madera Creek Trail Project. This substantial award is an eloquent statement about the outstanding quality of your work, and 1 have every confidence that the /\AROSD will optimize the investment of these resources. I'm very proud to represent the District in Congress. your work is crucial to the protection of our open spaces, and whenever I can ever be of assistance to you, just let me know. All my best, r Anna G. shoo -` "Member of Congress cc: Midpeninsula Regional Open Space District Board of Directors i I Michelle Radcliffe From: General Information Sent: Thursday, February 23, 2012 12:55 PM To: Michelle Radcliffe Subject: Fw: "Celebrating Hulet Hornbeck's Life"- February 26th Memorial at Tilden Park, East Bay Hi Michelle, This came to the General Info e-mail account. If it is appropriate, please forward to Steve and the Board. Thanks. Teresa Gibson Public Affairs Administrative Assistant Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 Ph. (650)691-1200/ Fax(650)691-0485 www.openspace.org From: American Trails Sent: Thursday, February 23, 2012 10:28 AM To: info@opensgace.org Subject: "Celebrating Hulet Hornbeck's Life" - February 26th Memorial at Tilden Park, East Bay Having trouble viewing this email? Click here I 1 t s ry r - .� �• a � I 4 r {• � � i + A6J". WAA-A VkVE LOST A FRIEND AND American Traits and trail supporters around the country mourn the loss of • r - on . • Hulet (92) was a long-time American Trails Board member, conservationist, and avid trails, open space, and parks advocate. He created his legacy through trails during 20 years of land acquisition for the East Bay__Regjonal Park District, as well as with over 45 years of volunteer work with numerous trails and conservation organizations. Y Hutet's integrity, keen strategic mind, wisdom, kindness, zest for life, and - - ` unwavering love for parks, trails, and open space was an inspiration to us all! On the Hulet Hornbeck Trail— Martinez, CA A Celebration in Honor of Hulet's Life - A Life Well Lived East Bay Regional Park District's Tilden Park Wildcat Canyon Road at Shasta Road, Berkeley, California Brazilian Room February 26, 2012 11 :00 a.m. (click here for directions) Read Hulet's Obituar - provided by his Family... Learn more about Hulet's life by visiting his "In Memoriam" page... See remembrances and add your own on Hulet's "Remembrance" page. Click here to enjoy a VIDEO of a 2006 interview with Hulet 3 i I "The tears well as one remembers a man who changed our world with never a negative word to anyone. Deeply thoughtful with an understanding of the importance of trails and open space in human lives that even we who devote ourselves to the same principle, don't nearly comprehend on his level. Our mentoring giant has left us." - Marianne Fowler, Friend and American Trails Board Vice-Chair "My Dear Friend - please know that we shall all mourn your passing and at the same time celebrate your great heart, committed presence, intelligence, wit, and stellar accomplishments - which the trail world benefits from daily." - Roger Bell, Friend and American Trails Board Vice-Chair "Hulet shared a vision of growth for the Park District, and he knew how to carry it out. Always innovative and visionary, he could really push everyone to get things done, one step at a time. A member of the Greatest Generation, he was always looking to the future, at what could be. He had a sharp legal mind; even at 92, he was still giving advice. Hulet truly loved this District and its people." - Robert Doyle, East Bay Regional Park District General Manager "in every walk with nature one receives far more than he seeks.... Everybody needs beauty as well as bread, places to play in and pray in, where nature may heal and give strength to the body and soul.... It is impossible to overestimate the value of wild mountains and mountain temples as places for people to grow in, recreation grounds for soul and body." - John Muir ("neighbor") i 1 "Hulet, you are our modern day John Muir! What Muir did for Yosemite; you have done for the East Bay. You once said, "Trails are the firestorm of the last two generations - from coast to coast and border to border." Your vision and life work inspired this movement! You represent the very best of humanity and are such an inspiration to us all!" - Pam Gluck, Friend and American Trails Executive Director 4 See remembrances and add your own on Hulet's "Remembrance" page. We would love to add stories, articles, memories, photos, quotes, etc. to Hulet's "In Memoriam" paQq. Items can be emailed to trailhead@americantrails.org or you can call the American Trails office at (530) 547-2060. Feel free to link to and share this page with others. Hulet's family can be reached at: Hornbeck Family, 1229 David Avenue, Pacific Grove, CA 93950 i Like us on Facebook Q ' ,tlNl t$lr www.AmericanTraits.org (530) 547-2060 Trailhead@AmericanTrails.org Forward email fe^Emaif*,mN ✓Saf�U►�ubsa i k�e CortstM7t Cor►eart' fly it iktt%;Wy This email was sent to info@openspace.org by trailheadCtbamericantrails.9 Update Profile/Email Address Instant removal with SafeUnsubscribeT" privacy Policy. American Trails P. O. Box 491797 Redding CA 96049 5