HomeMy Public PortalAboutAB 19-042 FY19 MIP contract award
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 19-042
Meeting Date February 28, 2019
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve the Contract Award of the 2019 Pavement Maintenance Projects
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
/
Clerk
Treasurer
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
Up to $671,000
Parks and Recreation
FUNDING SOURCE:
Streets LOT
Airport
Library
TIMELINE:
Summer 2019
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
During late January and early February, the Streets Department, with the assistance of Horrocks Engineers, conducted formal bidding for the 2019 Pavement Maintenance Projects construction
contract. The project consists of approximately 7.5 miles of chipsealing (outside the urban center) and 1.25 miles of microsurfacing (inside the urban center) and follows the Maintenance
Improvement Plan (MIP) outlined in the 2017 Transportation Master Plan. Attached is a site plan that identify these locations.
The bid opening occurred on 2/12/19. Attached is a letter from Horrocks Engineers summarizing the bid results and providing a discussion regarding the responsiveness of the apparent
low bidder, Geneva Rock Products, LLC. The project specifications allow for the City to adjust the actual contract value based on the City’s available funding. Because Streets LOT funds
will be used to fund this project, Staff has chosen to delay setting the final contract amount for this project until after the bid opening for the Downtown Core Phase 1B project which
occurs on 2/22/19. Accordingly, staff will present a final contract amount at the City Council meeting.
Also attached is a draft version of the Contract. As discussed in Horrocks’s letter the contract is currently being revised by the City Attorney to include additional language to clarify
compliance with applicable Idaho statutes. A final version of the Contract, with the recommended Contract price will be provided at the meeting.
RECOMMENDED ACTION:
Approve the award the FY19 Pavement Maintenance Projects contract to ______________ in the amount of $__________________ and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION