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Home My Public Portal About20121010 - Agenda Packet - Board of Directors (BOD) - 12-33 Midpeninsula Regional Open Space District Meeting 12-33 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle,Los Altos,CA 94022 Wednesday,October 10,2012 REGULAR MEETING BEGINS AT 4:30 P.m.* AMENDED AGENDA 4:30 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— STUDY SESSION ROLL CALL 1. Study Session to Review and Discuss the Proposed Approach for the Vision Plan Project—A. Ruiz 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— PUBLIC SESSION ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR 1. Approve Minutes of the Special and Regular Board Meetings—September 26,2012 2. Approve Revised Claims Report 3. Approve Written Communications—None 4. Authorization to Amend a Contract Agreement with Ascent Environmental for an Additional$10,000 to Perform Additional Environmental Review pursuant to the California Environmental Quality Act for the Mount Umunhurn Environmental Restoration and Public Access Project—M. Manning 7:20 BOARD BUSINESS 5. Informational Presentation on Changes to the California Public Employees Retirement System(CalPERS) resulting from the passage of AB 340- Public Employees' Retirement—S.Abbors 6. Informational Presentation on the District's Contracting Process—J.Atencio 7. Approval of Salary Adjustments and Amendments to Employment Agreements for the Board Appointees: General Manager and District Controller INFORMATIONAL REPORTS- Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff;opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT 8:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION ROLL CALL I CONFERENCE WITH REAL PROPERTY NEGOTIATOR--California Government Code§54956.8 Real Property: Santa-ClafaSan Mateo County APN 081-060-010,081-060-100,081-060-110,and 081-060-120 Agency Negotiator: Michael Williams, Real Property Manager Negotiating Parties:NoelleTburlow,Conservation Project Manager,Peninsula Open Space Trust(Owner) Under Negotiation: Price and Terms of Payment Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. To ADDRESS THE BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members, the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on October 5,2012,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California,94022, The agenda is also available on the District's web site at http://www.openspace.org. Signed this 51 day of October,at Los Altos,California, October 5,2012 Claims No. 12-18 Meeting 12-33 Date 10/10/12 Revised Mid peninsula District eninsula Regional Open Space e P 9 P P # Amount Name Description 18597 $380.77 *3 First National Bank Volunteer&Docent Expenses-Food For Docent Trainings/ Volunteer Supplies/Training DVD For Docent Trainings 18598 $315.00 Leonardo Moreno Reimbursement-Slender False Brome Treatment 18599 $313.17 Gardenland Power Equipment Field Supplies/Pole Saw Repair 18600 $312.73 Arranged 4 Comfort Ergonomic Equipment 18601 $304.53 Summit Uniforms Uniform Expenses 18602 $296.20 CMK Automotive Vehicle Maintenance&Repairs 18603 $282.57 Quartermaster Uniform Expenses 18604 $271.01 California Water Service Company Water Service-AO&Windy Hill 18605 $270.33 ## Waste Management Of Guadalupe Disposal Of Treated Wood-Hawthorn Property Disposal Company 18606 $258.77 *3 First National Bank Advertising,Subscriptions&Books-Job Postings For Training& Safety Specialist 18607 $250.00 *6 Koff&Associates Compensation Study Services 18608 $245.00 Pat Scarlett Reimbursement-Slender False Brome Treatment 18609 $240.00 Liebert Cassidy Whitmore Legal Services-Personnel 18610 $237.50 Bay Area News Group Legal Ad For La Honda Creek Ponds Repair Project 18611 $233.86 Safety Kleen Parts For FFO Solvent Tank 18612 $201.94 Foster Brothers Padlocks For Mt.Umunhum 18613 $181.12 Life Assist First Aid Supplies 18614 $175.00 Patrick Dillane Reimbursement-Slender False Brome Treatment 18615 $160.00 Louis Addis Reimbursement-Slender False Brome Treatment 18616 $150.00 Terminix Pest Control Services-Rental Residence 18617 $148.93 *3 First National Bank Vehicle Maintenance&Supplies-Fuel/Bike Stand For Patrol Bikes 18618 $143.89 Del Rey Building Maintenance Janitorial Supplies-AO 18619 $140,00 Wendy Von Oech Reimbursement-Slender False Brome Treatment 18620 $109.00 Coastal Sierra Internet Service-SFO 18621 $93.10 Gempler's Field Supplies-Boot Brushes 18622 $81.61 Forestry Suppliers Field Supplies-Scale For FFO 18623 $80.74 Mountain View Garden Center Concrete For RSA Parking Lot 18624 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 18625 $60.00 Bankosh,Michael Reimbursement-Cell Phone 18626 $52.56 Barron Park Supply Plumbing Supplies For Broken Water Line Repairs At Sierra Azul 18627 $50.00 *7 Santa Clara County Clerk Recorder Notice Of Determination-Mt.Umunhum Environmental Restoration&Public Access Project 18628 $37.93 Gorman,Michael Reimbursement-Uniform Expense 18629 $33.65 Wright,Elizabeth Reimbursement-Uniform Expense 18630 $33.37 R.E.Borrmann's Steel Company Rebar For RSACP Parking Lot 18631 $32.21 O'Reilly Auto Parts Vehicle Maintenance Supplies-Brake Fluid&Windshield Wash 18632 $14.89 United Parcel Service Parcel Shipping 18633 $10.80 Robert's Hardware Concrete For Black Mountain Camp Tables 18634 $4.51 Kwik Key Lock&Safe Company Lock&Key Services-Keys For SAO 18635 R $21,507,40 Shute,Mihaly&Weinberger LLP Legal Services-Reclamation Plan Review Support For Lehigh Quarry 18636 R $17,135.12 Southwest Construction Final Payment For Folger Remodel Construction 18637 R $7,627.50 Bluepoint Planning Consulting Services-Develop Invite For Media Pitch&Finalize Plan&Slides For Mt.Umunhum Project 18638 R $4,976.44 Catering By Dana Catering For Volunteer Recognition Event 18639 R $2,960.81 The Historic Del Monte Building Deposit-Facility Rental For Mt.Umunhum Public Meeting 18640 R $2,826.04 New World Systems Integrated Accounting And Financial System Software& Implementation Services Page 2 of 3 _ Claims No. 12-18 Meeting 12-33 Date 10/10/12 Revised Midpeninsula Regional Open Space District #rs Amount Name Description 18641 R $2,222.75 Sunnyvale Ford New Tires,Trac Bar&Tie Rods For Patrol Truck. 18642 R $2,200.00 The Creative Group Temporary Media Communications Specialist 18643 R $1,6%00 Bisher Khalaf Reimbursement-Slender False Brome Treatment 18644 R $1,158.75 Grossman Design Group Consulting Services-Mt.Umunhum Demolition Contract Documents 18645 R $990.50 Hoge,Fenton,Jones&Appel Legal Services-Chiocchi Litigation 18646 R $972.50 Koff&Associates Classification&Compensation Study Services 18647 R $875.16 Williams,Jennifer Reimbursement-Volunteer Recognition Event Supplies 18648 R $845.20 Acterra Native Plants-Redwood Sapling Harvest&Storage From May To October 18649 R $693,07 Orchard Supply Hardware Field Supplies/Garage Door Opener For Rental Residence/FFO Shop Supplies 1 Masonry Glaze For Campground Table/Art Hangers For AO/Field Supplies For Deer Hollow Farm/Chlorine For Water System&T-Posts For Skyline Ridge/Windshield Cleaner 18650 R $640.00 MCB Remodeling Rental Residence-Window Repairs 18651 R $550.22 United Site Services Sanitation Services-Sierra Azul&Fremont Older 18652 R $421.01 M-T Metal Fabrication Brochure Box For Ravenswood Sign Board 18653 R $379.23 Recology South Bay Garbage Service-FFO 18654 R $336.45 Stevens Creek Quarry Rocks For Fremont Older Parking Lot Repairs 18655 R $215.77 Tadco Supply Janitorial Supplies 18656 R $203.30 Coastside Technical Service Rental Residence-Dishwasher Repair 18657 R $182.39 McKowan,Paul Reimbursement-Volunteer Supplies 18658 R $108.00 American Red Cross CPR/AED Training 18659 R $70.24 West Valley Collection Garbage Service-SAO 18660 R $62A6 Laustsen,Gretchen Reimbursement-Mileage 18661 R $60.00 Greenlnfo Network Preserve Finder Upgrades 18662 R $53.28 Topley,David Reimbursement-Mileage 18663 R $21.12 Gou,Vicky Reimbursement-Jar Labels&Furniture Moving Pad Rental 18664 R $6.52 Gardenland Power Equipment Freight For Special Order Total $200,426.41 *1 Urgent check issued 9/28/12 *2 Urgent check issued 9/28/12 *3 Urgent check issued 10/4/12 The total amount for First National Bank is$13,507.25 *4 Urgent check issued 9/28/12 *5 Urgent check issued 10/2/12 *6 Urgent check issued 9/28/12 *7 Urgent check issued 9/27/12 ## Hawthorn expenses I Page 3 of 3 Y P Claims No. 12-18 Meeting 12-33 Date 10/10/12 Midpeninsula Regional Open Space District # Amount Name Description 18563 $35,575.20 *1 TKO General Engineering& Construction Services For ECDM Staging Area&Connector Trail Construction 18564 $18,188.95 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection,Evaluation&Implementation 18565 $11,844.00 Security Code 3 Patrol Services-Mt.Umunhum 18566 $6,450.00 *2 Gehrels Construction Drywall Repair/Blind Installation/Replace Sliding Glass Door/ Replace Window/Dry Rot Repair-Rental Residences 18567 $3,660.00 Glasser Kolly Labor Relations Consultant Services-Labor Negotiations 18568 $3,633.26 *3 First National Bank Conferences&Training-National Association For Interpretation/ Central California Invasive Weed Symposium/Watershed Summit/California Invasive Plant Council/Land Trust Alliance/ Public Contract Code Training/OSHA Conference 18569 $3,600.00 New World Systems Integrated Accounting And Financial System Software& Implementation Services 18570 $3,050.00 Minh Le Leadership Consulting Services 18571 $2,799.43 Sol's Mobile Service Vehicle Maintenance&Repairs/Bit Inspections 18572 $2,717.81 Hertz Equipment Rental Equipment Rental-Excavator For ECDM Parking Lot Project/ Excavator For Work At Purisima Creek Redwoods/Roller For Fremont Older Parking Lot Repairs 18573 $2,645.51 *3 First National Bank Rental Residence Expenses-Wood Stove/Blinds 18574 $2,612.50 The Creative Group Temporary Media Communication Specialist 18575 $2,052.00 The Davey Tree Expert Company Tree Services-Tree Pruning At DHF 18576 $1,910.81 Accountemps Accounting Temp 18577 $1,729.50 *3 First National Bank Miscellaneous Expenses-Postage For Board Packet Mailing/ Room Rental For Mt.Umunhum Public Meeting/Deposit For Staff Recognition Event Catering/Staff Photo Contest Prizes 18578 $1,655.00 Timothy C.Best,CEG Hendry Creek Priority Stream Crossing Restoration Plan 18579 $1,570.30 IHI Environmental Sampling Of Asphalt&Analysis For Asbestos Content At Mt Umunhum 18580 $1,533.83 Sunnyvale Ford Vehicle Maintenance&Repairs 18581 $1,300.00 Alliance Environmental Group Hazardous Material Cleanup&Disposal 18582 $1,277.94 *3 First National Bank Computer,Website&Internet Expenses-Email Service Provider For Sending Email Blasts/One Notebook Computer For Natural Resources Department/Notebook Docks 18583 $1,184.71 *3 First National Bank Field Supplies/Wheels For Generator/Safety Glasses/Poison Ivy Cream/Vinyl Tarps/Parking Sign For ECDM 18584 $1,172.00 Communication&Control Radio Repeater Site Rent-Tomita Hill 18585 $1,085.00 Daniel Hunt Reimbursement-Slender False Brome Treatment 18586 $1,080.00 Normal Data Consultant Services-Permits Database 18587 $1,050.00 William New Reimbursement-Slender False Brome Treatment 18588 $1,000.00 *4 California Pension Group Public Retirement Consulting Services 18589 $946.55 *3 First National Bank Business Related Meals-Board Meetings&Closed Sessions/ GM Meetings/Lunch For Interview Panel For Media Communications Specialist/Lunch For La Honda Creek Tour 18590 $906.31 *3 First National Bank Office Supplies/Easel Pads/Copy Paper/First Aid Supplies/ Toner/Flashlight/DVD's 18591 $805.00 Hans Mahn Reimbursement-Slender False Brome Treatment 18592 $786.22 Waste Management Of Guadalupe Disposal Of Treated Wood&Construction Material-Picchetti Disposal Company Ranch,Fremont Older&SAO 18593 $709.02 Pape'Machinery Parts For Excavator 18594 $700.00 *5 Wild Cat Education&Conservation Wild Cat Presentation For The Staff Recognition Event Fund 18595 $604.94 San Jose Water Company Water Service-RSA 18596 $395.00 *3 First National Bank Membership Dues-National Association For Interpretation/ International Institute Of Municipal Clerks/California Department Of Pesticide Regulation Page t of 3 e rt Claims No. 12-18 Meeting 12-33 Date 10/10/12 I Midpeninsula Regional Open Space District # Amount Name Description 18597 $380.77 *3 First National Bank Volunteer&Docent Expenses-Food For Docent Trainings/ Volunteer Supplies/Training DVD For Docent Trainings 18598 $315.00 Leonardo Moreno Reimbursement-Slender False Brome Treatment 18599 $313.17 Gardenland Power Equipment Field Supplies/Pole Saw Repair 18600 $312.73 Arranged 4 Comfort Ergonomic Equipment 18601 $304.53 Summit Uniforms Uniform Expenses 18602 $296.20 CMK Automotive Vehicle Maintenance&Repairs 18603 $282.57 Quartermaster Uniform Expenses 18604 $271.01 California Water Service Company Water Service-AO&Windy Hill 18605 $270.33 ## Waste Management Of Guadalupe Disposal Of Treated Wood-Hawthorn Property Disposal Company 18606 $258.77 *3 First National Bank Advertising,Subscriptions&Books-Job Postings For Training& Safety Specialist 18607 $250.00 *6 Koff&Associates Compensation Study Services 18608 $245.00 Pat Scarlett Reimbursement-Slender False Brome Treatment 18609 $240.00 Liebert Cassidy Whitmore Legal Services-Personnel 18610 $237.50 Bay Area News Group Legal Ad For La Honda Creek Ponds Repair Project 18611 $233.86 Safety Kleen Parts For FFO Solvent Tank 18612 $201.94 Foster Brothers Padlocks For Mt.Umunhum 18613 $181.12 Life Assist First Aid Supplies 18614 $175.00 Patrick Dillane Reimbursement-Slender False Brome Treatment 18615 $160.00 Louis Addis Reimbursement-Slender False Brome Treatment 18616 $150.00 Terminix Pest Control Services-Rental Residence 18617 $148.93 *3 First National Bank Vehicle Maintenance&Supplies-Fuel/Bike Stand For Patrol Bikes 18618 $143.89 Del Rey Building Maintenance Janitorial Supplies-AO 18619 $140.00 Wendy Von Oech Reimbursement-Slender False Brome Treatment 18620 $109.00 Coastal Sierra Internet Service-SFO 18621 $93.10 Gempler's Field Supplies-Boot Brushes 18622 $81.61 Forestry Suppliers Field Supplies-Scale For FFO 18623 $80.74 Mountain View Garden Center Concrete For RSA Parking Lot 18624 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 18625 $60.00 Bankosh,Michael Reimbursement-Cell Phone 18626 $52.56 Barron Park Supply Plumbing Supplies For Broken Water Line Repairs At Sierra Azul 18627 $50.00 *7 Santa Clara County Clerk Recorder Notice Of Determination-Mt.Umunhum Environmental Restoration&Public Access Project 18628 $37.93 Gorman,Michael Reimbursement-Uniform Expense 18629 $33.65 Wright,Elizabeth Reimbursement-Uniform Expense 18630 $33.37 R.E.Borrmann's Steel Company Reber For RSACP Parking Lot 18631 $32.21 O'Reilly Auto Parts Vehicle Maintenance Supplies-Brake Fluid&Windshield Wash 18632 $14.89 United Parcel Service Parcel Shipping 18633 $10.80 Robert's Hardware Concrete For Black Mountain Camp Tables 18634 $4.51 Kwik Key Lock&Safe Company Lock&Key Services-Keys For SAO Page 2 of 3 Claims No. 12-18 Meeting 12-33 Date 10/10/12 i i Midpeninsula Regional Open Space District # Amount Name Description Total $128,515.48 *1 Urgent check issued 9/28/12 *2 Urgent check issued 9/28/12 *3 Urgent check issued 10/4/12 The total amount for First National Bank is$13,507,25 *4 Urgent check issued 9/28/12 *5 Urgent check issued 10/2/12 *f Urgent check issued 9/28/12 *7 Urgent check issued 9/27/12 ## Hawthorn expenses Page 3 of 3 I Claims No. 12-18 Meeting 12-33 Date 10/10/12 Revised Midpeninsula Regional Open Space District t # Amount Name Description 18563 $35,575.20 *1 TKO General Engineering& Construction Services For ECDM Staging Area&Connector Trail Construction 18564 $18,188.95 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection,Evaluation&Implementation 18565 $11,844.00 Security Code 3 Patrol Services-Mt.Umunhum 18566 $6,450.00 *2 Gehrels Construction Drywall Repair/Blind Installation/Replace Sliding Glass Door/ Replace Window/Dry Rot Repair-Rental Residences 18567 $3,660.00 Glasser Kolly Labor Relations Consultant Services-Labor Negotiations 18568 $3,633.26 *3 First National Bank Conferences&Training-National Association For Interpretation/ j Central California Invasive Weed Symposium/Watershed Summit/California Invasive Plant Council/Land Trust Alliance/ Public Contract Code Training/OSHA Conference 18569 $3,600.00 New World Systems Integrated Accounting And Financial System Software& Implementation Services 18570 $3,050.00 Minh Le Leadership Consulting Services 18571 $2,799.43 Sol's Mobile Service Vehicle Maintenance&Repairs/Bit Inspections 18572 $2,717.81 Hertz Equipment Rental Equipment Rental-Excavator For ECDM Parking Lot Project/ Excavator For Work At Purisima Creek Redwoods/Roller For Fremont Older Parking Lot Repairs 18573 $2,645.51 *3 First National Bank Rental Residence Expenses-Wood Stove/Blinds 18574 $2,612.50 The Creative Group Temporary Media Communication Specialist 18575 $2,052.00 The Davey Tree Expert Company Tree Services-Tree Pruning At DHF 18576 $1,910.81 Accountemps Accounting Temp 18577 $1,729.50 *3 First National Bank Miscellaneous Expenses-Postage For Board Packet Mailing/ Room Rental For Mt.Umunhum Public Meeting/Deposit For Staff Recognition Event Catering/Staff Photo Contest Prizes 18578 $1,655.00 Timothy C.Best,CEG Hendry Creek Priority Stream Crossing Restoration Plan 18579 $1,570.30 IHI Environmental Sampling Of Asphalt&Analysis For Asbestos Content At Mt Umunhum 18580 $1,533.83 Sunnyvale Ford Vehicle Maintenance&Repairs 18581 $1,300.00 Alliance Environmental Group Hazardous Material Cleanup&Disposal 18582 $1,277.94 *3 First National Bank Computer,Website&Internet Expenses-Email Service Provider For Sending Email Blasts/One Notebook Computer For Natural Resources Department/Notebook Docks 18583 $1,184.71 *3 First National Bank Field Supplies/Wheels For Generator/Safety Glasses/Poison Ivy Cream/Vinyl Tarps/Parking Sign For ECDM 18584 $1,172.00 Communication&Control Radio Repeater Site Rent-Tomita Hill 18585 $1,085.00 Daniel Hunt Reimbursement-Slender False Brome Treatment 18586 $1,080.00 Normal Data Consultant Services-Permits Database 18587 $1,0%00 William New Reimbursement-Slender False Brome Treatment 18588 $1,000.00 *4 California Pension Group Public Retirement Consulting Services 18589 $946,55 *3 First National Bank Business Related Meals-Board Meetings&Closed Sessions/ GM Meetings/Lunch For Interview Panel For Media Communications Specialist/Lunch For La Honda Creek Tour 18590 $906.31 *3 First National Bank Office Supplies/Easel Pads/Copy Paper/First Aid Supplies/ Toner/Flashlight/DVD's 18591 $805.00 Hans Mahn Reimbursement-Slender False Brome Treatment 18592 $786.22 Waste Management Of Guadalupe Disposal Of Treated Wood&Construction Material-Picchetti Disposal Company Ranch,Fremont Older&SAO 18593 $709.02 Pape'Machinery Parts For Excavator 18594 $700.00 *5 Wild Cat Education&Conservation Wild Cat Presentation For The Staff Recognition Event Fund 18595 $604.94 San Jose Water Company Water Service-RSA 18596 $395.00 *3 First National Bank Membership Dues-National Association For Interpretation/ International Institute Of Municipal Clerks/California Department Of Pesticide Regulation Page t of 3 ' IMidpeninsula Regional Open Space District R-12-99 Meeting 12-33 October 10, 2012 AGENDA ITEM 4 AGENDA ITEM Authorization to Amend a Contract Agreement with Ascent Environmental for an Additional 10,000 to Perform Additional Environmental Review pursuant to the California Environmental Quality Act (CEQA) for the Mount Umunhum Environmental Restoration and Public Access Project (Project) GENERAL MANAGER'S RECOMMENDATION Authorize a contract amendment with Ascent Environmental for an additional $10,000 to perform additional CEQA related tasks for the Mount Umunhum Environmental Restoration and Public Access Project, for a total contract amount not to exceed $278,000. SUMMARY The District entered into an agreement with Ascent Environmental in 2010 to conduct the environmental review pursuant to CEQA for the Project (R-10-74). The original contract amount was $230,000 plus a contingency of$38,000 for a total of$268,000. Tasks performed under the original contract and contingency amendments included: data collection and impact analysis, production of the Environmental Impact Report (EIR) and supporting documentation, and attendance at various Project meetings. Given the evolution of the Project, the high level of public interest, and the need to conduct extensive analysis on the various radar tower options, the Project has required two more public hearing than were originally anticipated. This has led to incremental Board approvals of Project elements, which has required separate sets of CEQA documentation and additional meeting attendance by Ascent. As such, the contingency amount has been expended, and an additional $10,000 is being requested to complete the remaining CEQA work to carry the Project through final considerations and approvals. DISCUSSION The Project has required a long and complex process of environmental review and public input. Due to the intense amount of public interest generated by the Project, staff determined that separate public hearings were necessary to: 1) certify the EIR and approve site demolition, 2) approve public access facilities, and 3) decide the future of the radar tower. Typically, CEQA certification and project approval occur at a single public hearing, therefore requiring only one set of Findings of Fact, Mitigated Monitoring Plan, Resolution, and Notice of Determination. This smaller, more typical scope of work was included in the original agreement between parties. R-12-99 Page 2 As described above, project consideration and approval was separated over three decision hearings, requiring three separate sets of these materials for each hearing. Because Ascent's original scope of work includes preparing only one set of these materials, this proposed amendment includes the preparation of two additional sets (not including the revised set to reflect the removal of the backpack camp to reflect the Board's decision at the September 19th hearing). Further, the District has requested, in order to provide a clear and concise record, that a fourth and final set of Findings of Fact, Mitigated Monitoring Plan, and Resolution be prepared that reflect all the decisions prior to and including the October hearing, included in one document. Ascent has also included additional project management hours to continue providing close coordination via phone and email with District Staff. The unanticipated addition of two additional Board hearings on the Project resulted in a budget shortfall in the amount of$10,000 to complete the required CEQA tasks. This amount is requested to allow Ascent Environmental, the District's CEQA consultant for the Project, to provide additional environmental review assistance to help carry the Project through final Board considerations and approvals. FISCAL IMPACT With this $10,000 amendment added to the current contract of$268,000, the total not-to-exceed contract amount will be $278,000. Staff will be requesting a Midyear Budget Adjustment to include these additional funds into FY2012-13 Budget for the Planning Department. BOARD COMMITTEE REVIEW Board Committee review for this item was not required as the Project has been thoroughly vetted with the Sierra Azul Ad Hoc Committee over the past year. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the CEQA and no environmental review is required. NEXT STEPS Upon Board authorization, the General Manager will approve a contract amendment with Ascent Environmental for an additional $10,000 to complete CEQA related tasks for the Project. Responsible Department Head: Ana Ruiz, AICP, Planning Manager Prepared by: Meredith Manning, Senior Planner Contact person: Same as above Midpeninsula Regional OPEN I Open Space District R-12-98 Meeting 12-26 July 25, 2012 AGENDA ITEM 5 AGENDA ITEM Informational Presentation on Changes to the California Public Employees Retirement System (CalPERS) resulting from the passage of AB 340 - Public Employees' Retirement GENERAL MANAGER'S RECOMMENDATION Receive an informational presentation on changes to the California Public Employees Retirement System (CalPERS) resulting from the passage of AB 340 by consultant Amy Brown of Dimare, Van Vleck & Brown, LLC SUMMARY AB 340, Public Employees' Retirement was approved by the Governor and chaptered into legislation on September 12, 2012. This new legislation takes effect on January 1, 2013 and effects both current and future employees to varying degrees. Ms. Brown has helped the General Manager track the progress of this legislative effort during the current fiscal year and will provide a report to the Board on the impacts of AB 340 to current and future employees as well as other initiatives and legislation related to pension reform that may impact the District. BOARD COMMITTEE REVIEW Committee action is not required for this informational agenda item.. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This is not a project under the California Environmental Quality Act (CEQA). Responsible Department Manager: Steve Abhors, General Manager Prepared by: Michelle Radcliffe, District Clerk Contact person: Steve Abbors, General Manager Midpeninsula Regional • ' Open Space District R-12-73 Meeting 12-26 October 10, 2012 AGENDA ITEM 6 AGENDA ITEM Informational Presentation on the District's Contracting Process GENERAL MANAGER'S RECOMMENDATION Receive an informational presentation on the District's Contracting Process and Comparison with Contracting in the Private Sector. SUMMARY The Board will be given a presentation on the District's contracting process and a comparison with contracting in the private sector BOARD COMMITTEE REVIEW Committee review is not required for this agenda item. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This is not a project under the California Environmental Quality Act (CEQA). Responsible Department Manager: Sheryl Schaffner, General. Counsel Prepared by: James Atencio, Assistant General Counsel Contact person: Same as above • ' ( Midpeninsula Regional Open Space District R-12-93 Meeting 12-32 October 10, 2012 AGENDA ITEM 7 AGENDA ITEM Approval of Salary Adjustments and Amendments to Employment Agreements for the Board Appointees: General Manager and District Controller BOARD APPOINTEE EVALUATION COMMITTEE'S RECOMMENDATIONS 1. As a result of the Board's evaluation of the performance of the District's Board Appointees for Fiscal Year 2011-12, the Board Appointee Evaluation Ad Hoc Committee recommends the following compensation adjustments for its Board Appointees for Fiscal Year 2012-13: Adjust the General Manager's base salary upward to $194,322; and adjust the Controller's base salary upward to $25,502. 2. Adopt the attached resolutions approving the salary adjustments set out in Recommendation I and authorizing the Board President to execute the commensurate related amendments to the Board Appointee Employment Agreements. DISCUSSION The Board Appointee Evaluation (BAE) Ad Hoc Committee was established to conduct the evaluation process for its Appointees. The BAE Ad Hoc Committee was instructed to serve as the District's negotiator and met with the Board Appointees to discuss their performance and compensation. The Board has three appointees: the General Manager, the Controller, and the General Counsel. The Board, working through the BAE Ad Hoc Committee, implemented this process and completed this year's annual evaluation of the perfon-nance of two of its three Board Appointees, the General Manager and the Controller, during several meetings from May 23, 2012, to September It, 2012. The General Counsel had been with the District for just a couple of months when this process began, therefore no review of this appointee was conducted for this round and no salary adjustments are recommended for her at this time. The Board was pleased with the performance of its Appointees during the last fiscal year and resulting success of District programs and projects carried out as part of their duties. The accomplishments for FY2011-12, upon which the Appointees' evaluations were based, were described in detail in the Year-End Review of the FY2011-12 Action Plan presented at the June 27, 2012 Board meeting(Report R-12-55). Further evaluation comments from the BAE R-12-93 Page 2 Committee and the full Board were provided to each appointee during their performance evaluations. Based on these performance evaluations in FY2011-12, the BAE Committee recommends providing the General Manager and Controller with base salary adjustments calculated to bring them closer to the median of the market, by bringing the General Manager up by 4.5% (one half of the amount determined necessary to meet the median of comparable salaries, consistent with the implementation decision made previously about incrementally addressing the gaps for staff salaries) to a base salary of$194,322 per year, and the Controller up to a base salary of$25,502 per year. Consistent with previous Board decisions regarding other staff during this economic downturn, no COLA or merit pay adjustments are recommended for the Board Appointees at this time. COMMITTEE REVIEW The recommended performance review and salary adjustments were thoroughly reviewed by the Board Appointee Evaluation Committee. FISCAL IMPACT The District's FY2012-13 Annual Adopted budget reflected a forecasted annual base salary, (including an estimated annual percentage increase) of$192,711 and $21,526 for the General Manager and Controller, respectively. The Committee's actual salary increase recommendation results in a fiscal impact of$1,611 and $3,976 for the General Manager and Controller, respectively, for FY2012-13. The District's accounting staff process District payroll via the ADP payroll system which requires annual salaries to be calculated using hourly rates. This necessitates rounding up or down to coincide with an hourly rate capable of being processed (for example, avoiding hourly rates containing increments to the fourth or fifth decimal). This results in a very slight deviation from straight percentage calculations. Setting salaries this way, even though this fiscal impact is de minimis, assists the accounting staff in processing payroll. PUBLIC NOTICE All public noticing requirements of the Brown Act have been met. No additional notice is necessary. CEQA COMPLIANCE This item is not subject to the California Environmental Quality Act (CEQA). NEXT STEPS If approved, the employment agreements will go into effect immediately, with salary adjustments effective as of the first day of this fiscal year, April 1, 2012. R-12-93 Page 3 Attachments: 1. Resolution Approving Salary Adjustment and Amended Employment Agreement for the General Manager 2. Resolution Approving Salary Adjustment and Amended Employment Agreement for the District Controller Submitted by: Board Appointee Evaluation Ad Hoc Committee Director Riffle, Chair Director Cyr Director Harris RESOLUTION NO. 12-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AN AMENDED EMPLOYMENT AGREEMENT FOR THE DISTRICT GENERAL MANAGER WHEREAS, effective July 8, 2009, the Board of Directors of the Midpeninsula Regional Open Space District entered into a District General Manager Employment Agreement ("Agreement") with Stephen E. Abbors, employing him as the District's General Manager; and WHEREAS, the Agreement provides for an annual review of the General Manager's performance and determination of meritorious pay, which the Board has completed; and WHEREAS, the Board, based on its annual review of the General Manager's performance, in recognition of his performance during Fiscal Year 2011-2012, and as the first in what is anticipated to be a two-step process to bring the General Manager's compensation up to the comparable median, desires to grant him an approximately 4.5 percent adjustment to bring his base salary up to $194,322; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District does grant the General Manager by adoption of this resolution an adjustment to his base salary up to $194,322, retroactive to April 1, 2012 for Fiscal Year 2012-13, and authorizes the President of the Board of Directors or other authorized Board Officer to execute an Amendment to the District General Manager Employment Agreement reflecting that increase. RESOLUTION NO. 12-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AN AMENDED EMPLOYMENT AGREEMENT FOR THE DISTRICT CONTROLLER WHEREAS, effective July 8, 2009, the Board of Directors of the Midpeninsula Regional Open Space District entered into a District Controller Employment Agreement ("Agreement") with Michael L. Foster, employing him as the District's District Controller; and WHEREAS, the Agreement provides for an annual review of the District Controller's performance and determination of meritorious pay, which the Board has completed; and WHEREAS, the Board, based on its annual review of the Controller's performance, desires to grant him an upward adjustment to his base salary, bringing it up to $25,502 per year, in recognition of his performance during Fiscal Year 2011-2012; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District does grant the Controller by adoption of this resolution an adjustment to bring his total base salary up to $25,502 per year, retroactive to April 1, 2012 for Fiscal Year 201.2-13, and authorizes the President of the Board of Directors or other authorized Board Officer to execute an Amendment to the District Controller Employment Agreement reflecting that adjustment. Midpeninsula Regional Open Space District R-12-103 Meeting 12-32 October 10, 2012 LATE AGENDA ITEM AGENDA ITEM Approval of a Recommendation from the Legislative, Funding and Public Affairs Committee to Designate the Name for the Cross Over Trail as the Molder Trail, which is Part of the Staging Area and Trails Project at El Corte de Madera Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Approve the recommendation from the Legislative, Funding and Public Affairs Committee PP g (LFPAC) to designate the name for the Cross Over Trail as the Molder Trail, which is part of the Staging Area and Trails Project (Project) at El Corte de Madera Creek Open Space Preserve (Preserve). SUMMARY This agenda item is late-arising, following the LFPAC meeting on October 9, 2012, and could g g not be prepared until after the regular 72-hour Brown Act notice period had already passed. Staff received a request at the end of August from California Water Service Company(Cal Water) to name the Cross Over Trail the Molder Trail in honor of a long-time employee, Mr. Paul Molder, who has supported the trail and was instrumental in securing Cal Water approvals to allow for the transfer of a critical trail easement to the District. Mr. Molder is much beloved by not only Cal Water, but also by the local Bear Gulch/Skyline community and is recognized for his care of and connection to the land. The earliest LFPAC could meet and consider this request was yesterday, October 9, 2012. With a retirement event for Mr. Molder taking place on October 24, 2012, which is also the date of the next full Board meeting, LFPAC members requested that this item and a Resolution be forward to the Board tonight, in time to present these special recognitions to Mr. Molder at his event. Therefore, the timing of the LFPAC meeting coupled with the retirement event date necessitates bringing LFPAC's recommendation to the full Board at its meeting on October 10, 2012, after the regular 72-hour Brown Act notice period. DISCUSSION During Project design and permitting, staff assigned the Cross Over Trail as a temporary working name for the trail and highway crossing that connects the Preserve with the Bay Area Ridge Trail on Cal Water's Bear Gulch Watershed property(see Attachment 3). The Cross Over Trail is 0.3 miles long and the majority of the trail (over 70%) is located on Cal Water Property. R-12-103 Page 2 Staff initially looked at the Preserve's history and proposed to name the Cross Over Trail after the"Shingle King,"Purdy Pharis, who ran shingle lumbering operations in the area(see Board FYI dated August 22, 2012). However, staff was subsequently approached by Anthony Carrasco, Cal Water District Manager, and Dawn Smithson, incoming Cal Water Local District Manager, with a request to name the trail in honor of outgoing Cal Water Assistant District Manager Paul Molder, who is retiring after over 42 years of service (see Attachment 1, Cal Water letter dated September 28, 2012). Mr. Molder is not aware of this request, as Cal Water staff hope to be able to surprise him at his retirement event on October 24, 2012. Mr. Molder has been a fixture in the Skyline and Bear Gulch communities for decades and has been a passionate steward of the land and environment for his entire life. He is at home on the land, actively hiking and patrolling Cal Water property. His knowledge of the area is tremendous, having been gleaned over the years, and he continually seeks to pass his knowledge on. He is an avid supporter of the District, participating in missing persons searches with District staff and even attending a neighbor meeting on the staging area project itself. Mr. Molder was instrumental in the District obtaining agreement from Cal Water management to construct a trail across the Bear Gulch Watershed land, persistently advocating for the project and emphasizing the benefits for the community at large. While District crew was constructing the trail, Mr. Molder visited every day to watch their progress and admire their handiwork. When asked, the Skyline Field crew voiced their support of the Molder Trail as the new, permanent trail name. Given Mr. Molder's dedication to the community and the environment, his unfailing support of the District and its mission, and the fact that the majority of the Cross Over Trail resides on Cal Water property, District staff recommended to LFPAC that the Molder Trail be considered the permanent name of the Cross Over Trail. LFPAC considered this request at its meeting on October 9, 2012 and recommends approval. The District's site naming policy allows for trails, on rare occasions, to be named after living persons who have made an outstanding contribution to the District, subject to the approval of the full Board. FISCAL IMPACT This item has no fiscal impact other than budgeted staff time. BOARD COMMITTEE REVIEW LPAC considered this item at its October 9, 2012 meeting and recommended approval. PUBLIC NOTICE This item did not initially appear on the Brown Act notification for this agenda. The Board is being asked to add it as an item with the need for immediate action under Government Code Section 54954.2(b)2. CEQA COMPLIANCE This item is not considered a project under the California Environmental Quality Act (CEQA). R-12-103 Page 3 NEXT STEPS With the Board's approval, staff will move forward with the new trail name and finalize signage for the Project reflecting this name. Attachments: 1. Resolution 2. California Water Service Company letter dated September 28, 2012 3. Trail Overview Map Responsible Department Head: Ana Ruiz, Planning Manager Prepared by: Tina Hugg, Open Space Planner III Contact person: Tina Hugg, Open Space Planner III RESOLUTION NO. 12-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING NAMING THE CROSS OVER TRAIL AS THE MOLDER TRAIL,WHICH IS PART OF THE STAGING AREA AND TRAILS PROJECT AT EL CORTE DE MADERA OPEN SPACE PRESERVE WHEREAS Mr. Paul Molder has be 1 i been employed with the California Water Service Company (Cal Water) for over 42 years; and WHEREAS, while Mr. Molder has been committed to providing reliable water service to Cal Water customers in Woodside, Menlo Park, Atherton, and Portola Valley, his true passion has always been stewardship of the land; and WHEREAS, Mr. Molder was responsible for 1,200 acres of Cal Water watershed property, hiking endless hours, repairing fences, trails and locating lost hikers; and WHEREAS, Mr. Molder opened the Bear Gulch Reservoir, where fishing is strictly forbidden, two days out of the year to allow children and their families from the Atherton Ronald McDonald house to spend a day outdoors, fishing, and feeling"normal". Mr. Molder's annual program was so successful that it was extended to include a second day to allow injured veterans to fish as well; and WHEREAS, Mr. Molder holds a deep and unwavering respect for native wildlife and has been a leader in developing a project to protect steelhead trout in Bear Gulch Creek; and WHEREAS, the District is grateful for Mr. Molder's untiring support of the District and throughout the Staging Area and Trails Project and for persistently advocating to gain Cal Water management's approval to allow the District a trail easement across the Bear Gulch Watershed property, NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District approve the Legislative, Funding and Public Affairs Committee's recommendation to designate the name for the Cross Over Trail as the Molder Trail, which is part of the Staging Area and Trails Project at El Corte de Madera Open Space Preserve. . - - - znto,; California Water Service Company 1 Skyline, Tray/ 4 rCross Over Trail . a gait) E • "r 3 Connector Trail , Ope pa a Presery '• °"°' Staging Area 2 r• Z 4 Wunderlich County. Park .al/y�HHy,H _ (San Mate%o County)' ..................... { Bear Gulch Trail 3 4 GMQS El Corte de Madera Creek OSP Staging Area and Trails: Project Overview Map Property Information Proposed Trail Construction Midpeninsuta Regional MROSD Preserves ,_ - Phase 1 Trail Construction Existing Public Trail Open Space District Other Protected Trail C 2 T V Open Space -- Phase raonstruction ••--- (MROSD) p p -- Existing Alignment of the Bay Area Ridge Trait or Park Lands e �,j —� Phase 3 Trail Construction Proposed Extension of the Bay A Ride Trail Watershed Land � P Yrea g ,,.....�_. ,,,,� i � ►. Phase 4 Trait Construction Private Property unumu phase 4 Trait Restoration O MROSD Gate Feet . 0 1,000 2,000 While the District suives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features,