HomeMy Public PortalAboutAB 19-083 Library Expansion Humphries Poli architectural design approvalMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 19-083
Meeting Date April 11, 2019
AGENDA ITEM INFORMATION
SUBJECT:
Request for Approval of Consultant B133 Contract and Letter of Approach for Library Expansion Design and Construction Administration
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
$420,000
Parks and Recreation
FUNDING SOURCE:
FY19 CIP
Airport
Library
Originator
TIMELINE:
May-December 2019 for phases 1-3
Phases 4-5 timeline pending funding options
Information Systems
Grant Coordinator
SUMMARY STATEMENT: In 2016, the McCall Public Library Board of Trustees commissioned a Building Expansion Committee to use FY16 LOT funds to conduct a conceptual design study and space
programming for a library expansion. Humphries Poli Architects was unanimously chosen for this exciting project. The results of the 2016 study along with a preliminary budget estimate
(available on the library website and in the library) were presented to City Council and the Library Board of Trustees. The City and the Library Board have agreed to jointly fund the
cost of the expansion project. The City included preliminary architectural design, engineering and planning costs in the City’s Capital Improvement Plan budget adopted for FY19. The
library team is focused on private fundraising for capital construction costs. Community support remains high. In a recent work session with the Library Board and representatives of
the Building Expansion Committee, Council gave direction to proceed with the use of the CM/GC method and selection of a project architect and construction manager. After consultation
with the City Manager and City Attorney, the Trustees determined it was legally allowed and in the best interest of the City to enter negotiations with Humphries Poli for the next phase
of architectural design. (An Request for Proposal for a Construction Manager has been advertised and three firms have been interviewed. The award of that contract will come to Council
at a future meeting.)
Draft Contract B133 with Humphries Poli is attached and is under final legal review. It includes:
Phase 1- Confirmation (reviewing the original plan 2 years later with all stakeholders)
Phase 2- Create (producing a schematic design)
Phase 3- Design development (presentations with diagrams, sketches, models and public charettes)
Phase 4- Final construction documents allow pricing, permitting and construction by the CM/GC
Phase 5- Realization (bidding construction observation)
RECOMMENDED ACTION:
Approve the B133 contract for Library Expansion design with Humphries Poli Architects, and authorize the Mayor to sign all necessary documents, pending legal review.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION