HomeMy Public PortalAbout21-9907 Establishing the Annual City Special Events ListSponsored by: City Manager
RESOLUTION NO. 21-9907
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, APPROVING AND
ESTABLISHING THE ANNUAL CITY SPECIAL
EVENTS LIST, CALENDAR AND BUDGET FOR THE
2022 FISCAL YEAR, ATTACHED HERETO AS EXHIBIT
"A"; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR SCRIVENOR'S
ERRORS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") desires to hold special events each
year that are designed to enhance the quality of life for residents and visitors and foster
cooperative leadership within the business community and the City; and
WHEREAS, pursuant to Resolution 21-9859, the City Commission of the City
("City Commission") established a Special Events Policy and Procedures; and
WHEREAS, the City Commission further desires to set the annual Special Event
list and calendar for the 2022 fiscal budget year; and
WHEREAS, the City Commission now seeks to establish a Special Events List,
Calendar and Budget for the 2021-2022 Fiscal Year and budget, attached hereto as
Composite Exhibit "A"; and
WHEREAS, the City Commission finds it is in the best interest of the City and its
residents to adopt the 2022 Special Events List, Calendar and Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AS FOLLOWS:
Section 1. Adoption of Representations. The foregoing "Whereas" clauses are
hereby ratified and confirmed as being true and the same are hereby made a specific
part of this Resolution.
Section 2. Establishment of a Special Events List, Calendar and Budget for the
2022 Fiscal Year. The City Commission of the City of Opa-Locka hereby approves the
Annual City Special Events List, Calendar and Budget for the 2022 Fiscal Year, as set forth
in Composite Exhibit "A".
Section 3. Scrivener's Errors. Sections of this Resolution may be renumbered
or re -lettered and corrections of typographical errors which do not affect the intent may
be authorized by the City Manager, or the City Manager's designee, without need of
Resolution No. 21-9907
public hearing, by filing a corrected copy of same with the City Clerk.
Section 4. Effective Date. This Resolution shall take effect upon the adoption
by the City of Opa-Locka and is subject to the approval of the Governor or Governor's
Designee.
PASSED AND ADOPTED this 8th day of September, 2021.
Matthew A. Pigatt, Mayor
ATTEST:
a Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Jc% �':F'
Burnadette Norrfs7Weeks, P.A.
City Attorney
Moved by: Commissioner Bass
Seconded by: Commissioner Davis
VOTE: 5-0
Commissioner Taylor YES
Commissioner Bass YES
Commissioner Davis YES
Vice -Mayor Williams YES
Mayor Pigatt YES
2
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D i r e c t o r
S i g n a t u r e :
C i t y
M a n a g e r :
J o h n E . P a t e
C M S i g n a t u r e :
C o m m i s s i o n
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A n n u a l S p e d a l E v e n t s
S t a f f S u m m a r y :
T h i s i t e m i s t o s e t t h e a n n u a l S p e c i a l E v e n t l i s t a n d c a l e n d a r f o r t h e F Y 2 2 b u d g e t y e a r . L i s t i n c l u d e s S p e c i a l
E v e n t n a m e a n d c o s t o f e a c h e v e n t . E v e n t s c a n b e a d d e d t o S p e c i a l E v e n t s c a l e n d a r a t t h e C o m m i s s i o n ' s
d i s c r e t i o n . A d d i t i o n a l l y , t h e r e c e n t l y a d o p t e d S p e c i a l E v e n t s p o l i c y p r o v i d e s f o r t h e e s t a b l i s h m e n t o f e q u a l
b u d g e t a l l o c a t i o n s f o r e a c h m e m b e r o f t h e C o m m i s s i o n t o c o n d u c t S p e c i a l E v e n t s o f s p e c i f i c i n t e r e s t t o t h a t
m e m b e r .
F i n a n c i a l I m p a c t - T h e c o s t o f t h e s c h e d u l e o f t h e S p e c i a l E v e n t s e s t a b l i s h e d b y t h e C i t y C o m m i s s i o n a n d t h e
a m o u n t t o b e a l l o c a t e d t o e a c h m e m b e r o f t h e C o m m i s s i o n f o r i n d i v i d u a l S p e c i a l E v e n t s w i l l b e i n c o r p o r a t e d
i n t o t h e p r o p o s e d F Y 2 2 C i t y B u d g e t .
Staff recommends the City Commission establish the list of Special Events, and the cost of each, to be conducted
by_the City in FY 22 and also establish the budget to be allocated to each member of the Commission to conduct
Special Events of specific interest to that Commission member.
1. List of recommended Special Events, including cost of each.
2. Description of each Special Event.
72
Parks & Recreation
FY 22
ACCT
ACCT #
Account Title
Original
Budget
572403
403
Special Events
Easter Event
1,500
MLK Walk
2,000
Track Invitational Meet
2,200
Christmas Toys
3,500
Halloween
2,500
Back To School
2,500
Christmas Tree Lighting
Black History Month
2,000
Community Chess Tournament
Other
5,000
Total
21,200
Commission Allocated Amount
Mayor Pigatt
5,000
Vice Mayor Williams
5,000
Commissioner Davis
5,000
Commissioner Taylor
5,000
Commissioner Bass
5,000
Total
25,000
Grand Total
46,200
EVENTS
Parrs&Recreation
CITY OF OPA-LOCKA
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JANUARY
• MLK Day I P&R - Jan. 17
o MLK Spelling Bee
• State of the City Address — Mayor Matthew Pigatt
• January 2022 MLK Walk City Event
• Monthly Meet Us Event, City Event
FEBRUARY
• Black History Month 1 P&R
o Breakfast
o BHM Show
• Monthly Meet Us Event, City Event
MARCH
• Bike Ride — Commissioner John H. Taylor, Jr. (Elected Official Event)
• Employee Appreciation Day (First Friday)
• Monthly Meet Us Event, City Event
APRIL
• Easter Egg Hunt
• Arbor Day Tree Give -a -way — Commissioner Chris Davis (Elected Official Event)
• Take Your Child to Work Day 1 Human Resources
• Monthly Meet Us Event, City Event
MAY
• Mother's Day — Vice Mayor Veronica Williams (Elected Official Event)
• Haitian Heritage Month 1 P&R
• Business Summit, City Event
• Monthly Meet Us Event, City Event
JUNE
• Summer Camp 1 P&R
• Graduation 1 Human Resources
As of July 2, 2021
SI z 919
Parrs&Recreation
CITY OF OPA-LOCKA
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• Black Music Month I P&R
• Juneteenth Vendor's Fair 1 P&R
• Monthly Meet Us Event, City Event
JULY
• July 4th
• Teen Splash 1 P&R
• Monthly Meet Us Event, City Event
AUGUST
• National Night Out - August 2nd I Police Department and P&R
o Back to School
• Inaugural, Dr. Shirley B. Johnson NAACP Youth Council, Scholarship Brunch — Vice Mayor
Veronica Williams (Elected Official Event)
• Unity in the Community/School Supply Giveaway — Vice Mayor Veronica Williams
(Elected Official Event)
• Monthly Meet Us Event, City Event
SEPTEMBER
• Community Chess 1 P&R
• Battle of the High School Bands 2022 1 P&R
• I Am Opa-Iocka Festival — Vice Mayor Veronica Williams (Elected Official Event)
• Social Services Summit, City Event
• September 15th Spanish Heritage Festival, City Event
• Monthly Meet Us Event, City Event
OCTOBER
• Hispanic Heritage Month 1 P&R
• Halloween Haunted House & Trunk or Treat 1 P&R
• October 2021 Breast Cancer Awareness Brunch - Commissioner John H. Taylor, Jr.
(Elected Official Event)
• Breast Cancer Awareness & Health Fair event — Vice Mayor Veronica Williams (Elected
Official Event)
• Monthly Meet Us Event, City Event
As of July 2, 2021
Parbs&Recreation
CITY OF OPA-LOCKA
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NOVEMBER
• Thanksgiving Turkey Drive — November 1 P&R
• Go Vote
• Monthly Meet Us Event, City Event
DECEMBER
• Christmas Tree Lighting I P&R
• December 2021 Christmas Event — Commissioner John H. Taylor, Jr. (Elected Official
Event)
• Toy Give -a -way 1 P&R
• Shop with a cop I Police Department
• Monthly Meet Us Event, City Event
TBD
• Family Movie Night
• Arabian Night Festival
• Taste of Opa-locka- Elected Official Event
• Walking One Stop Hosted Elected Official Event
• Health Fair/Neighborhood Canvassing City Event
• Gift Cards City Event
• Community Bingo
• Community Bike Ride
• Women's History Month 1 Women's Acknowledgement Brunch — Elected Official Event
• Father's Day 1 Father's Acknowledgement Fish Fry — Elected Official Event
As of July 2, 2021
See
Parks&Recreation
C�iv M Ova-IO( a
Description of Special Events:
Easter Event
• Easter basket giveaway
• Easter egg hunt
• Music, Games, Face Painting
• Arts N Crafts
MLK Walk
• Walk through the community with residents, employees, and Elected Officials
Track Invitational Meet
• Track program annual invitation (Special Event for Track Program)
Christmas Toys
• Annual Christmas Toy giveaway
Halloween Fun Night
• Music
• Games
• Candy bags
Back to School
• Annual Bookbag and school supply giveaway
Christmas Tree Lighting
• Annual Lighting of Christmas Tree
Black History Month
• Black history breakfast
• Supplies for Kids for Black history show
Community Chess Tournament
• Annual Chess tournament
Other
• Supplies needed for events (costumes, decorations, food, entertainment etc.,)