HomeMy Public PortalAbout20121128 - Agenda Packet - Board of Directors (BOD) - 12-37 Midpeninsula Regional
Open Space District
Meeting 12-37
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle, Los Altos,CA 94022
Wednesday, November 28, 2012
REGULAR MEETING BEGINS AT 5:00 P.m.*
AGENDA
5:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLOSED SESSION
ROLL CALL
ORAL COMMUNICATIONS—PUBLIC
I. CONFERENCE WITH LEGAL COUNSEL—(Government Code section 54956.9(b)
Significant exposure to litigation—Lehigh Matter
5:30 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—
STUDY SESSION
I. Discuss the Purpose of the Vision Plan Community Advisory Group and Proposed Key Principles Related to its
Formation—A. Ruiz and S. Sommer
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—
OPEN SESSION
REPORT ON RETURN FROM CLOSED SESSION(IF NECESSARY)(The Board shall publicly state any reportable action
taken in Closed Session pursuant to Government Code Section 54957.1)
ORAL COMMUNICATIONS—PUBLIC
ADOPTION OF AGENDA
7:05 CONSENT CALENDAR
I. Approve Minutes of the Special and Regular Board Meetings—November 14,2012
2. Approve Revised Claims Report
3. Approve Written Communications—None
7:05 CONSENT CALENDAR(CONTINUED)
4. Consider Approval of a new Master Communication Site Lease at the Russian Ridge Open Space Preserve
(Rolfe Repeater Site); a Communication Permit Agreement at the Russian Ridge Open Space Preserve(Rolfe
Repeater Site); a Communication Permit Agreement at San Francisco Public Utilities Commission Property
(Pise Hill Communication Site) with San Mateo County; and Deten-nine that the Recommended Actions are
Categorically Exempt from the California Environmental Quality Act—A. Ishibashi
7:20 BOARD BUSINESS
5. Appointment of Andrew Verbrugge as a District Peace Officer—D. Sanguinetti
6. Approval of Memorandum of Understanding with Midpeninsula Regional Open Space District Field
Employees Association and Approval of Salary and Benefits for the Office, Supervisory,and Management
Employees—K. Drayson
7. Award of Contract for Interim Assistant General Counsel Services with the Law Finn Shute, Mihaly and
Weinberger, LLP,in an Amount Not-to-Exceed$248,795 through March 31,2014—S. Schaffner
8. Approve the Purpose and Formation of the Vision Plan Community Advisory Group as Presented by Staff and
Refined by the Board of Directors at Tonight's Study Session on the Vision Plan Community Advisory Group
A. Ruiz and S. Sommer
INFORMATIONAL REPORTS— Reports on compensable meetings attended. Brief reports or announcements concerning
activities of District Directors and staff,opportunity to refer public or Board questions to staff for factual
information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter
on a future agenda.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
Times are estimated and items njaY appear earlier or later than listed.Agenda is subject to change of order.
TO ADDRESS TIIEBOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of
Directors!. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited
to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates.
Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General
Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration ql'the
Consent Calendar.
In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200.
Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the
meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022.
CERTIFICATION OF POSTING OF AGENDA
1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the
MROSD Board of Directors was posted and available for review on November 21,2012,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos
California,94022. The agenda is also available on the District's web site at hup: www.opem,pacc am,-,.
Signed this 2 1'day of November,at Los Altos,California.
rQ
'TM
District Clerk November 21,2012
Midpeninsula Regional
Open Space District
R-12-119
Meeting 12-37
November 28, 2012
STUDY SESSION AGENDA ITEM I
AGENDA ITEM
Discuss the Purpose of the Vision Plan Community Advisory Group and Proposed Key
Principles Related to its Formation
GENERAL MANAGER'S RECOMMENDATION
Discuss and provide input to staff on the purpose of the Vision Plan Community Advisory Group
and the proposed key principles related to its formation, including refinements to the
recommended preliminary list of participants.
SUMMARY
The Midpeninsula Regional Open Space District (District) Vision Plan Project would greatly
benefit from the creation of a volunteer Community Advisory Group to participate in the Vision
Plan as an important component of the overall strategy to meaningfully engage the public in the
planning process and build support for the District. The District is currently at the beginning
stages of the overall Vision Plan project that includes the formation of a Community Advisory
Group. The goal is to generate a list of possible participants by mid-December to provide
sufficient time to invite members and finalize the group make up by the end of January and allow
meetings for the public engagement portion of the Vision Plan project to begin shortly thereafter.
This Study Session agenda item offers the opportunity to discuss and obtain input from the
District Board of Directors (Board) on a number of issues related to the Community Advisory
Group. The approval of the Vision Plan Community Advisory Group will be considered as a
separate agenda item at tonight's regular Board meeting(see Report R-12-117).
DISCUSSION
The District preserves a regional greenbelt of open space land, protects the natural environment,
and provides opportunities for public recreation and environmental education for the San
Francisco Peninsula and South Bay, as well as the broader Bay Area region. A number of
challenges are facing the District and its partners today: how to scale up efforts to provide
connectivity to whole natural systems and protect agricultural landscapes; how to scale up
resource stewardship capacity; and how to open more preserved land for public recreational
access. To address these challenges, the District's Strategic Plan calls for enhancing regional
collaboration, building public support, and enhancing financial and staffing resources.
R-12-1.19 Page 2
The Vision Plan process will focus the District's efforts to accomplish these goals by identifying
priorities. A critical step in this Vision Plan process is to clearly understand community, partner,
and stakeholder interests, values, knowledge, and perspectives related to open space. To reach
these groups, staff is developing a Communication, Engagement, and Public Participation Plan
(CEPP) as part of the Vision Plan process, which will be presented to the Board for review at a
subsequent Study Session on December 12, 2012. The CEPP will include the formation of a
I volunteer Community Advisory Group (CAG) to participate in the Vision Plan as an important
component of the overall strategy to meaningfully engage the public in the planning process and
build support for the District. In the long-term, the District may consider integrating this group
of engaged citizens, partners, and stakeholders as part of ongoing District activities to help
establish strong networks for ongoing community outreach, volunteerism, and community
leadership to help fulfill the District's work.
Board comments received at the October 10, 2012 Study Session on the Vision Plan process
helped guide the proposed framework that has been developed for the CAG. This agenda item
offers a more focused opportunity to discuss and obtain additional input from the Board on a
number of issues related specifically to the CAG, including:
• Purpose
• Role and charter
• Desired perspectives, formation process, and membership
• Meeting approach
Purpose
The purpose of the Vision Plan CAG is to provide consistent involvement and meaningful,
informed participation that allows the Board and project staff to understand community, partner,
and stakeholder perspectives and needs, and to effectively engage the public so that the Vision
Plan appropriately addresses their perspectives.
Charter and Roles
It is important at the outset to establish the charter that will outline the Board's expectations for
the CAG, as well as the group's roles, responsibilities, and interface methods. The Board will
retain full decision-making authority. The District Mission and a basic set of objectives,
developed from the District Basic Policy and the San Mateo Coastal Service Plan, will be
provided to guide and structure the CAG's work(see Attachment 1).
The CAG will work in close contact with the Board as an advisory body. The CAG will have
several important key roles:
1. Become familiar with the District's mission, roles, and purpose
CAG members will need time and the opportunity to develop cohesion as a team, understand
more about one another, and gain a solid understanding of the District and its mission, roles,
and purpose.
Possible Activities
• Attend orientation meeting and review District policy materials, including District
enabling legislation.
• Land tours—orientation tours of District preserves as a way of introducing members to
the District's mission and work.
R-12-119 Page 3
2. Encourage community involvement
The District will rely on CAG members to encourage and facilitate appropriate public,
partner, and stakeholder participation in the Vision Plan effort. The CAG will play a critical
role in the Vision Plan, and will need to be an enabler and conduit of community
participation and input.
Possible Activities
• Provide a service for the public-at-large by representing its interests in discussions
regarding the District's work and by relaying information from these discussions back
through each member's network to the public.
• Advocate on behalf of the public, including promotion of greater attention and sensitivity
to the needs of disadvantaged or underrepresented stakeholders and communities.
• Facilitate two-way communication between stakeholder, partner, and community groups
and the District. CAG members will be asked to identify and facilitate connections with
community leaders and representatives of diverse communities and perspectives.
3. Advise the Board during the Vision Plan development and deliberation process
Another role of the CAG will be to advise the Board on how best to use public input and
understand community needs and priorities throughout the process. As such, the CAG will
need to review public input and engage in timely and meaningful dialogue with their
networks and the District about major District programs and priorities. The CAG will also
provide input and recommendations on a list of priority actions to be addressed by the
District.
Possible Activities
• Participate for the duration of the District visioning process.
• Identify and advise the Board on priority considerations and issues requiring community,
stakeholder, and partner participation.
• Monitor the implementation and effectiveness of the Board-endorsed Community
Engagement and Public Participation Plan.
• Provide input in the development of selection and measurement criteria for District
priority actions.
4. Increase public awareness of the importance of the District's mission to community
well-being
Through members' networks, the CAG will disseminate information to the public to increase
the community's awareness of the District and the critical role its mission plays in the overall
sustainability and livability of the community and region.
Possible Activities
• Assist the District in identifying and establishing on-going communication with
community-based organizations. Disseminate information on the District and Vision Plan
through members' distribution lists.
• Assist the District Vision Plan Project Team in expanding the database of contacts.
• Encourage participation at District workshops.
CAG meetings will need to be District staff supported and appropriately resourced to ensure that
meetings and discussions are well organized, focused, and productive. CAG members will also
need District support to undertake the roles listed above, including:
R-12-119 Page 4
• Guidance from the Board and Vision Plan Project Team.
• Access to administrative staff to assist with scheduling.
• Access to consultant facilitation services to moderate meeting discussions.
• Access to the District website and creation of a Vision Plan webpage to maintain and track
important Project information.
• Access to District communication material (collateral) and communication methods (social
media, email blasts, Vision Plan newsletters, and quarterly District newsletters) to
disseminate information, as needed.
Desired Perspectives, Membership, and Formation Process
The CAG will be comprised of a well-rounded group of representatives from District partner
organizations, agencies, major landowners, stakeholders, and community leaders and organizers.
For discussion purposes, please see Attachment 2, which contains a list of community
perspectives and the Project Team's preliminary list of possible representative organizations or
groups that may be desirable to include as part of the CAG. The CAG is ultimately expected to
have 20 to 25 members representing diverse perspectives and geographical areas. However,
because it is probable that some suggested organizations or groups will not be able to commit or
participate in the CAG, staff recommends starting with a larger list from which to solicit
membership.
Qualities of the Community Advisory Group
Membership on a CAG involves making a major commitment, and members must be prepared to
devote considerable time and effort. As discussed above, members will be invited to participate
for the duration of the Vision Plan effort to advise the process; to articulate their own open space
visions, goals and objectives; and to provide referrals and introductions to other community
leaders and potential participants in the public engagement process.
Participants will be sought based upon several qualities:
• General interest in open space, land conservation, natural resources, public recreational
access, and/or sustainable communities;
• Willingness to learn more about the District's mission and Vision Plan efforts;
• Connections and leadership within their communities;
• Willingness to objectively share information about the Vision Plan with their organization,
constituency, and other interested parties;
• Willingness to work cooperatively with other group members;
• Experience (professional and/or civic), knowledge, and education;
• Experience serving in collaborative group environments;
• Geographic and demographic representation;
• Commitment to attend the CAG meetings.
Process to form the Community Advisory Group
For the November 28, 2012 meeting, each Board member is asked to come prepared to refine the
list of potential CAG members suggested by the Project Team. Once this comprehensive list of
suggested participants is formed, the list will be returned to the Board at its meeting on
December 12, 2012, for final review.
The Board and District staff will then begin recruiting members on the list to participate as a
member of the Vision Plan CAG. The Board will be asked to identify those potential CAG
R-12-119 Page 5
members that they wish to contact directly. Staff will contact the remaining participants on the
list. Based on the level of response and acceptance received, staff will then balance the group
makeup by filling in any remaining gaps in geographic and perspective viewpoints. A final list
of the members who have agreed to participate in the CAG will be assembled and returned to the
Board at its meeting on January 9, 2013, at which time the Board will ratify the final
membership. After that, the first orientation meeting with the CAG can occur.
Meetings
Staff recommends that all meetings of the CAG be conducted as public meetings, so that they
may be attended by all interested parties. A listing of meeting topics will be prepared in advance
and if a quorum of the Board wishes to attend one of the meetings, that meeting can be made
Brown Act compliant at that time. The CAG is expected to meet approximately 10 to 11 times
during the duration of the Vision Plan process.
Upon finalization of a list of prospective members in mid-January, an invitation will be prepared
for the first CAG meeting in January/February. The first CAG meeting will be designed to
orient members to the Vision Plan process and to articulate clear roles, guidelines, expectations,
ground rules, a defined set of tasks, and a timeline for the process. As the group sponsor, the
entire District Board is encouraged to attend the first meeting to allow the Board to set
expectations, clarify responsibilities, and emphasize goals.
As part of the initial meetings, it will also be important for CAG members to spend time getting
to know each other and to have an opportunity to articulate their aspirations and hopes for land
conservation, the natural environment, and public recreation.
FISCAL IMPACT
This Study Session will not result in a direct fiscal impact. Input received will be used to refine
the purpose and formation of the CAG which are being considered for Board endorsement as a
separate agenda item on tonight's Board meeting (refer to report R-12-117). Expenses
associated with the CAG and necessary to conduct meetings and tours, such as possible venue
rentals, are expected to remain within the current FY2012-13 Budget.
Staff is also currently analyzing staffing requirements needed to administer and implement the
Vision Plan project given its ambitious schedule, extensive time and resource needs, taking into
consideration competing project priorities. The addition of temporary staffing to address the
required staffing capacity may be needed. Staff will bring temporary staffing recommendations
to the Board at a later time as these are developed.
BOARD COMMITTEE REVIEW
No Board Committee review was needed for this item.
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. Notice was also sent to the interested parties
list for this project and to the list of potential CAG members shown in Attachment 1.
R-12-119 Page 6
CEQA COMPLIANCE
This item is not subject to the California Environmental Quality Act (CEQA).
NEXT STEPS
The endorsement of the purpose and formation of Vision Plan Community Advisory Group is a
separate agenda item at tonight's Board meeting. Upon Board approval and input, staff will
refine the list of suggested participants and return to the Board at its meeting on December 12,
2012 for final review. Also at the December 12, 2012 meeting, staff will be presenting the
Communication, Engagement, Public Participation Plan for Board review and input, as well as
refined scopes of work for the Vision Plan consultant teams.
Attachment(s)
1. Summary of District Mission and Objectives
2. Desired Membership Perspectives
Responsible Department Head:
Ana Ruiz, Acting Assistant General Manager
Prepared by:
Sandy Sommer, Senior Real Property Planner
Tina Hugg, Acting Planning Manager
Becky Bach, Ranger(Vision Plan Team Member)
Contact person:
Sandy Sommer, Senior Real Property Planner
ATTACHMENT 1
SUMMARY OF DISTRICT MISSION AND OBJECTIVES
The Midpeninsula Regional Open Space District's mission statement guides the purpose of the
organization. The mission statement was reaffirmed by the District Board of Directors (Board) as
part of the Strategic Plan process in 2011, and the Board clarified the desired direction for the
District to move forward towards a balanced implementation of the Mission. The following
objectives, developed from the Basic Policy and Coastal Service Plan, shall also provide
direction for the Vision Planning process.
MISSION STATEMENT
The District's mission is:
To acquire and preserve a regional greenbelt of open space land in perpetuity; protect and
restore the natural environment; and provide opportunities for ecologically sensitive
public enjoyment and education.
And, in addition, on the San Mateo Coast, to acquire and preserve in perpetuity
agricultural land of regional significance, preserve rural character, and encourage viable
agricultural use of land resources.
OBJECTIVES
The District will achieve its Mission and Strategic Plan in the following ways:
Open Space Land Preservation:
1. The District seeks to preserve the maximum feasible area of open space land within our
boundaries, including baylands and foothills. The District seeks to link its open space lands
with federal, state, county, and city parklands and watershed lands.
Open Space Management:
2. The District follows management policies that ensure proper care of the land, that provide
public access appropriate to the nature of the land, and that are consistent with ecological
values and public safety.
3. The District protects and restores the natural diversity and integrity of its resources for their
value to the environment and the public, and provides for the use of the preserves consistent
with resource protection.
4. The District is a land management agency that is subject to regulatory agency pen-nits and
requirements.
Public Access and Improvements:
5. Where appropriate, the District provides public access and visitor-serving facilities for low-
intensity recreation. Low-intensity recreation avoids concentration of use, significant
alteration of the land, and significant impact on the natural resources or on the appreciation
of nature. Development of traditional park and recreation facilities is the responsibility of the
cities and counties.
6. Developing facilities and managing public use activities while protecting natural resources
and providing for public safety may require limits on access to some open space lands.
1
R-12-119 Page 8
7. Access for hiking is typically unrestricted on District trails and lands. The District is
committed to working with different trail user groups to find practical solutions to
recreational use issues with the understanding that some trails or preserves may not be open
to all uses.
Working Lands
8. The District recognizes the importance of agriculture to the economy and heritage of the
community. The District works to preserve and foster existing and potential agricultural
operations in San Mateo County in order to keep the maximum amount of prime agricultural
land and all other lands suitable for agriculture in agricultural production, while minimizing
conflicts between agricultural and non-agricultural land uses that may occur on District
owned or managed lands.
Public Safety
9. The District monitors and manages its preserves to provide a safe environment for visitors
and neighbors.
Cultural Resources
10. Historic structures and sites will be considered for protection by the District where they are
associated with lands acquired for overall open space values.
ATTACHMENT 2
DESIRED PERSPECTIVES FOR THE COMMUNITY ADVISORY GROUP
Perspective Potential Organizations
Forest Landowner Kings Grove
Preserve Neighbor South Skyline Association
Partner Government Agency Santa Clara County Parks Commission
Bay Trail
San Mateo County Resource Conservation District
City/ County Elected Sunnyvale Los Gatos
Officials Redwood City Half Moon Bay
East Palo Alto Saratoga
Partner Nonprofits Peninsula Open Space Trust
Save the Redwoods League
Coastside Land Trust
Bay Area Ridge Trail
San Mateo Coastside
community leader
Coastside Farmer San Mateo County Farm Bureau
Pie Ranch
Cattle Rancher
Environmental Advocate Sierra Club Loma Prieta Chapter
Santa Clara Valley Audubon
Acterra
Committee for Green Foothills
San Gregorio Environmental Resource Center
Creek/Watershed Group San Francisquito Creek Joint Powers Authority
Recreational Advocate Silicon Valley Bicycle Coalition
Responsible Organized Mountain Pedalers (ROMP)
Friends of Stevens Creek Trail
ETRAC
Cross country running group
Dog owner group
Youth Advocate Youth United for Community Action
Health Advocate San Mateo County Community Health Agency
Senior Organization
Employer Groups Silicon Valley Leadership Group
Environmental Education Hidden Villa
Friends of Deer Hollow Farin
Docents and Volunteers
Diverse Populations Hispanic Chamber of Commerce—Silicon Valley
Taxpayer Group Silicon Valley Taxpayers Association
Native American Group Ohlone Tribe
Sustainability Advocates Greenbelt Alliance Sustainable Silicon Valley
Sustainable San Mateo County
Peninsula Transportation Alternatives
Claims No. 12-20
Meeting 12-37
Date 11/28/12
Midpeninsula Regional Open Space District
# Amount Name Description
18905 $7,496.78 Shute,Mihaly&Weinberger LLP Legal Services For Proposed Ridge Vineyards Land Exchange
18906 $4,730.87 Callander Associates Landscape Landscape Architectural Services-Ravenswood Bay Trail Project
Architecture
18907 $4,680.00 Ifland Survey Survey Services At Marshall Property
18908 $2,906,51 Hertz Equipment Rental Equipment Rental-Dozer Rental For Trail&Road Work At Windy
Hill&Purisima Creek Redwoods
18909 $2,275.00 Nic Denko Reimbursement-Slender False Brome Treatment
18910 $2,202.92 02 Marketing+Design 600 Patches For Ranger&Maintenance Uniforms
18911 $1,397.64 Simms Plumbing&Water Equipment Quarterly Water System Maintenance&Spring Box Cleaning At
Rental Residences
18912 $1,200.00 Butano Geotechnical Engineering Geotechnical Services For Ancient Oaks Trail
18913 $1,085.00 Gordon Von Richter Reimbursement-Slender False Brome Treatment
18914 $1,000.00 San Mateo County Fire Department Fuel Reduction Work On Highway 34&84
18915 $1,000.00 '1 Jilinda Heckendorn Land Acquisition-Redwood Park Parcel
18916 $968.74 Accountemps Accounting Temp
18917 $965.00 RJL Painting Repairs&Painting At Rental Residence
18918 $910.00 Scott Player Reimbursement-Slender False Brome Treatment
18919 $825.00 Systems For Public Safety Background Check For Ranger Candidate
18920 $600.00 Socialmentum On-Line Public Participation Tool For The Bay Trail Project
18921 $560.00 T-Squared HVAC Heater Repairs At Rental Residences
18922 $550.22 United Site Services Sanitation Services-Fremont Older&Sierra Azul
18923 $416.00 Macro Corporation Project Management Services-Implementation Of District's New
Radio System
18924 $374.50 Dittmann Plumbing,Inc. Kitchen Repairs At The Dyer Residence
18925 $371,73 Summit Uniforms Uniform Expenses
18926 $370.85 Uline SFO Shop Tools-Safety Lock Out&Tag Out Devices To Secure
Electrical Circuit Breakers
18927 $360.00 Bill's Towing Service Towing Services
18928 $350.00 Peter Kasenchak Reimbursement-Slender False Brome Treatment
18929 $350 00 Rich Seidner Reimbursement-Slender False Brome Treatment
18930 $304.03 Metal Craft ID Tags
18931 $240.00 Coastal Chimney Sweep Chimney Sweep At Rental Residence
18932 $206.47 Langley Hill Quarry Rocks For SFO&Mindego Roads&Trail
18933 $204.18 Wax Bank Fuel
18934 $198.16 Green Waste Garbage Service-SFO
18935 $147.57 West Coast Aggregates Rocks For Cordilleras Trail At Pulgas Ridge
I
18936 $134.03 Cal-Line Equipment Chipper Services&Safety Inspection
18937 $125.00 Marcucci Heating&Air Conditioning Heating&Air Conditioning Services-SFO
18938 $108.38 Acterra Native Plants For ECDM Staging Area
18939 $94.73 CMK Automotive Vehicle Maintenance&Repairs
18940 $21.66 Orland!Trailer Supplies For Trailer
18941 $19.50 ID Plus Name Tags For Ranger
18942 $12.32 O'Reilly Auto Parts Fuel Cap For Truck
18943 $12.27 United Parcel Service Parcel Shipping
18944 $2.25 Kwik Key Lock&Safe Company Lock&Key Services
Total $39,777.31
'1 Urgent check issued 11/16/12
Page 1 of 1
Midpeninsula Regional
' Open Space District
j R-12-116
Meeting 12-37
November 28, 2012
j AGENDA ITEM 4
f AGENDA ITEM
Approval of a new Master Communication Site Lease and Communication Permit Agreement at
the Russian Ridge Open Space Preserve(Rolfe Repeater Site); Approval of a Communication
Permit Agreement at San Francisco Public Utilities Commission Property(Pise Hill
Communication Site) with San Mateo County, and; Determination that the Recommended
Actions are Categorically Exempt from the California Environmental Quality Act
GENERAL MANAGER'S RECOMMENDATIONS
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act(CEQA) as set forth in this report.
2. Adopt the attached Resolution authorizing the following agreements with San Mateo County:
Master Communication Site Lease and Communication Permit Agreement at Rolfe Repeater
Site, and Communication Permit Agreement at Pise Hill Communication Site.
SUMMARY
The Midpeninsula Regional Open Space District(District) proposes to execute a new 25-year
Master Communication Site Lease and Communication Permit Agreement with San Mateo
County(County) for the Rolfe Repeater Site, and a Communication Permit Agreement at the
County's Pise Hill Communication Site for the upgraded District two-way radio system. The
following report provides background information for the proposed lease and permit agreements.
DISCUSSION
Master Communication Site Lease (Rolfe Repeater Site)
In December of 1993, the District purchased the 32.34-acre Norton Property as an addition to the
Russian Ridge Open Space Preserve. As part of that transaction, the District acquired the
existing Rolfe Repeater Site and the lease between Norton and San Mateo County. The original
lease between Norton and San Mateo County began on November 1, 1982, and terminated on
October 31, 1992. Subsequently, a new ten-year lease was executed between Norton and San
Mateo County for the site with a term from November 1, 1992, to October 31, 2002. The
District became the landlord for the Rolfe Repeater Site under the second ten-year lease with San
Mateo County. In 1994, the District was able to amend the lease to improve the terms for the
District, which included but were not limited to increasing the rent, obligating the tenant for road
i
R-12-116 Page 2
maintenance, and adding two five-year options to extend the term. In 2002, the second
amendment to the lease was executed, increasing the rental rate and extending the term another
five years to October 31, 2007, with one five-year option to extend. San Mateo County
exercised the last five-year option; therefore, the lease expired on November 1, 2012.
The Rolfe Repeater Site is ideally located for communication transmission and provides critical
communication infrastructure and service to a number of local and state agencies. San Mateo
County currently subleases space within the site to the San Mateo County Transit District, the
State of California(CHP), Pacific Gas & Electric, and the State of California Department of
Transportation. In addition to the agencies listed above, the District is also a tenant of San
Mateo County at the Rolfe Repeater Site and relies on San Mateo County's continued operation
of the facility for the District's radio system.
The proposed Master Communication Site Lease at the Rolfe Repeater Site would allow San
Mateo County to continue operating the communication site for up to an additional 25 years.
The District's enabling legislation allows the lease of District-owned property for up to 25 years.
The concept between the three proposed agreements is to link them together regarding the length
of the term and to provide rental offsets, The new rental rate under the lease will reflect market
rental rates, which was determined using information gained from a recent communications sites
rental rate assessment conducted by Hulberg and Associates. Further details of the lease are
discussed in the terms and conditions section of the report.
Communication Permit Agreement(Rolfe Repeater Site)
As part of the District's radio system upgrade, equipment was placed at the San Mateo County
controlled Rolfe Repeater Site in early 2012 per a Temporary Permit Agreement that was
executed on January 9, 2012. The District needed to install radio equipment at the Rolfe Site in
order to transmit a signal from Black Mountain to the Pise Hill Communication Site. The Pise
Hill Site is needed to provide a reliable radio signal down to the San Mateo Coast. The
Temporary Permit Agreement is set to expire on December 31, 2012, and the proposed Permit
Agreement would offer the District up to a 25-year term.
Communication Permit Agreement(Pise Hill Communication Site)
As stated above, the Pise Hill Communication Site is vital to the District radio system for
providing a reliable signal to the San Mateo Coast. The site is owned by the San Francisco
Public Utilities Commission, and San Mateo County holds the master site lease. As part of the
District's radio system upgrade, equipment was placed at the San Mateo County controlled Pise
Hill Communication Site in early 2012 per a Temporary Permit Agreement that was executed on
January 9, 2012. The Temporary Permit Agreement is set to expire on December 31, 2012, and
the proposed Permit Agreement would offer the District up to a 25-year term at the Pise Hill site
contingent on San Mateo County maintaining the master lease for this site.
USE AND MANAGEMENT PLAN
The new master lease and permit agreement at the Rolfe Repeater Site is consistent with the Use
and Management Plan for the Russian Ridge Open Space Preserve.
R-12-116 Page 3
CEQA COMPLIANCE
Project Description
The proposed project consists of executing a new 25-year Master Communication Site Lease
with San Mateo County for the Rolfe Repeater Site, a Communication Permit Agreement at the
Rolfe Repeater Site, and a Communication Permit Agreement at the Pise Hill Communication
Site for existing public structures and the associated ongoing repair and maintenance, involving
no expansion of use.
CEQA Determination
The District concludes that this project will not have a significant effect on the environment.
The project is categorically exempt from CEQA under Article 19, Section 15301, of the CEQA
Guidelines as follows:
Section 15301 exempts operation, repair, restoration, maintenance, permitting, leasing,
licensing or minor alteration of existing public or private structures, facilities, mechanical
equipment, or topographical features, involving negligible or no expansion of use beyond
that existing at the time of the lead agency's determination. The master lease and permit i
agreements specifies the property will be operated and maintained in the current condition
and there will be no expansion of use.
The project is also exempt under 15061(b)(3), as there is no possibility the actions can have a
significant effect on the environment.
TERMS AND CONDITIONS
Master Communication Lease (Rolfe Repeater Site)
Staff proposes a new Master Communication Site Lease with San Mateo County for the Rolfe
Repeater Site. The proposed lease terms are outlined below:
1. The lease term shall be five years from December 1, 2012, to November 30, 2017 with four
five-year options to extend the term.
2. The rental rate shall be $45,000 per year with 3% annual increases (2012 rent was $32,619).
The County shall be granted a rental credit for the annual communication permit fees
associated with the Rolfe ($9,962.04) and Pise ($15,106.68) communication sites, therefore
the rent for paid to the District the first year will be$19,931.28.
3. The County shall remain responsible for maintaining the access road, premises, and fire
clearance.
4. The leased premises shall be slightly reconfigured to make the premises more usable(the
leased square footage shall remain unchanged).
5. The County shall remain responsible for all utilities serving the site.
R-12-116 Page 4
Communication Permit Agreement(Rolfe Repeater Site)
Staff proposes a new Communication Permit Agreement with San Mateo County for the Rolfe
Repeater Site. The proposed permit terms are outlined below:
1. The permit term shall be five years from December 1, 2012, to November 30, 2017. with four
five-year options to extend the term.
2. The rental rate shall be $9,962.04 per year with 3% annual increases. This rental amount
shall be applied as a credit against the County's rent obligation under the Master
Communication Site Lease for the Rolfe Repeater Site.
3. The County shall supply both commercial power and emergency power for the operation of
the District's radio equipment at no additional charge.
Communication Permit Agreement (Pise Hill Communication Site)
Staff proposes a new Communication Permit Agreement with San Mateo County for the Pise
Hill Communication Site. The proposed permit terms are outlined below:
1. The permit term shall be five years from December 1, 2012, to November 30, 2017 with four
five-year options to extend the term.
2. The rental rate shall be $15,106.68 per year with 3% annual increases. This rental amount
shall be applied as a credit against the County's rent obligation under the Master
Communication Site Lease for the Rolfe Repeater Site.
3. The County shall supply both commercial power and emergency power for the operation of
the District's radio equipment at no additional charge.
BOARD COMMITTEE REVIEW
Committee review of this item is not needed.
FISCAL IMPACT
Under the initial five-year communication lease for the Rolfe Repeater Site with the rental
offsets taken into account for the two permit agreements, the District would receive a total of
$128,923.69 in rent from San Mateo County. As discussed in the terms and conditions section
above, the annual lease income includes a rental credit deduction for the District's annual permit
fees for District radio equipment installed at the Rolfe and Pise Hill communication sites
managed by San Mateo County. This results in no out of pocket expense to the District for
equipment installed at these two communication sites, which are integral to the District's radio
improvement project. Under this proposal the District's radio equipment budget will save
$162,154.76 over the initial five-year period.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
R-12-116 Page 5
NEXT STEPS
Upon approval by the Board of Directors, staff will deliver the executed Master Communication
Site Lease and the two Communication Permit Agreements to San Mateo County.
Attachments:
1. Resolution
2. Map
Responsible Department Manager:
Michael Williams, Real Property Manager
Prepared by:
Allen Ishibashi, Real Property Specialist
Contact person:
Same as above
Graphics prepared by:
Jamie Hawk, GIS Intern
ATTACHMENT 1
RESOLUTION NO. 12-XX
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT APPROVING A MASTER COMMUNCATION
SITE LEASE AT THE ROLFE REPEATER SITE,A COMMUNICATION PERMIT
AGREEMENT AT THE ROLFE REPEATER SITE AND A COMMUNICATION
PERMIT AGREEMENT AT THE PISE HILL COMMUNICATION SITE WITH THE
COUNTY OF SAN MATEO (RUSSIAN RIDGE OPEN SPACE PRESERVE)
The Board of Directors of the Midpeninsula Regional Open Space District does hereby
resolve:
Section One. The District may, under the provisions of Section 5540 and 5563 of the
Public Resources Code, lease property owned by the District for up to twenty-five(25) years,
and the Board of Directors hereby finds that the proposed lease premises located in the Russian
Ridge Open Space Preserve remains presently unnecessary for open space purposes and that
execution of a Master Communication Site Lease for radio communication is in the best interests
of the public.
jSection Two. The Board of Directors of the Midpeninsula Regional Open Space District
approves the Master Communication Site Lease at the Rolfe Repeater Site between
Midpeninsula Regional Open Space District and San Mateo County and does hereby authorize
the President, General Manager or other appropriate officers to execute said Lease on behalf of
the District.
Section Three. The Board of Directors of the Midpeninsula Regional Open Space
District approves the Communication Permit Agreement at the Rolfe Repeater Site between
Midpeninsula Regional Open Space District and San Mateo County and does hereby authorize
the President, General Manager or other appropriate officers to execute said Lease on behalf of
the District.
Section Four. The Board of Directors of the P
Midpeninsula Regional Open Space District
p � p
approves the Communication Permit Agreement at the Pise Hill Communication Site between
Midpeninsula Regional Open Space District and San Mateo County and does hereby authorize
the President, General Manager or other appropriate officers to execute said Lease on behalf of
the District.
Section Five. The General Manager or the General Manager's designee is hereby
authorized to negotiate and approve the exercise of the subsequent five-year lease option as set
forth in the Master Communication Site Lease Agreement. The General Manager is further
authorized to execute any and all other documents necessary or appropriate to the completion of
such transactions.
Section Six. The General Manager and General Counsel are further authorized to
approve any technical revisions to the attached Agreements and documents which do not involve
any material change to any term of the Agreements or documents, which are necessary or
appropriate to the closing or implementation of this transaction.
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Exhibit A: Leased Premises Location Midpeninsula Regional
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- MROSD Preserves ME Other Public Agency Leased Premises Open Space District
(MROSD) 04!14
Other Protected Open Space or Park Lands Land Trust Private Property
MROSD Conservation September, 2012 � r
Watershed Land ® e Miles
or Agricultural Easement 0 0.5 1
While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features.
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Exhibit B: Lease/Permit Locations
Midpeninsula Regional
MROSD Preserves Other Public Agency * Pise Hill Site Open Space District 44
Other Protected Open Space Rolfe Repeater Site (MROSD)
�' or Park Lands Land Trust
November, 2012 i
Property Watershed Land y
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or Agricultural Easement e o 1.25 2.5 `
While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features.
Midpeninsula Regional
• ' Open Space District
R-12-1 10
Meeting 12-37
November 28, 2012
AGENDA ITEM 5
AGENDA ITEM
Appointment of Andrew Verbrugge as a District Peace Officer
GENERAL MANAGER'S RECOMMENDATION
Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open
Space District, appointing District Ranger Andrew Verbrugge as a District Peace Officer.
SUMMARY
Andrew Verbrugge comes to the District having successfully completed the curriculum of the
Ranger Law Enforcement Academy at the Santa Rosa Junior College Public Safety Training
Center, and the state training requirements of California Penal Code Section 832, both as of
December 15, 2009. As a result, Mr. Verbrugge meets all of the requirements for appointment as
a District Peace Officer. Adoption of the attached resolution is required to complete the process
of becoming a Peace Officer for the position of District Ranger.
DISCUSSION
At its meeting of January 14, 1976, the Board of Directors determined that District Rangers are
to be appointed peace officers as classified by California Penal Code Section 830.31(b). The
code specifies that a person is a peace officer if he/she is designated by a local agency as a park
ranger and regularly employed and paid in that capacity, if the primary duty of the officer is the
protection of park and other property of the agency and the preservation of the peace therein (see
Report R-76-2).
At the meeting of January 27, 2010, the Board of Directors decided that it is appropriate to have
a swearing-in ceremony, which would include having the Operations Manager administer the
written oath that all District Rangers sign, and to have this act performed before the Board of
Directors (see Report R-10-17).
i
FISCAL IMPACT
i
There is no new fiscal impact associated with this action. All costs associated with this action
are already included in the FY2012-13 District budget.
1
R-12-110 Page 2
BOARD COMMITTEE REVIEW
Board Committee review of this agenda item is not needed.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act (CEQA)
and no environmental review is required.
NEXT STEPS
Once appointed, the Ranger listed above will continue to participate in the District's Field
Training Program. After successful completion of this training, which is anticipated to be on
October 29, 2013, he will assume the full spectrum of ranger duties.
Attachment:
1. Resolution
Responsible Department Manager:
David Sanguinetti, Operations Manager
Prepared by:
Gordon Baillic, Management Analyst 11
Contact person:
David T. Sanguinetti, Operations Manager
RESOLUTION NO. 12-XX
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPOINTING ANDREW VERBRUGGE AS A
PEACE OFFICER
The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve
as follows:
The following person is hereby designated as a peace officer of the Midpeninsula
Regional Open Space District pursuant to Section 830.3 1(b) of the Penal Code of
the State of California, to enforce the Midpeninsula Regional Open Space District
Land Use Regulations and those city, county, and state regulations related to the
protection and safe use of District land, enforcement of which is specifically
authorized by the District:
Andrew Verbrugge
Midpeninsula Regional
' Open Space District
R-12-118
Meeting 12-37
November 28, 2012
i AGENDA ITEM 6
� AGENDA ITEM
Approval of Memorandum of Understanding with Midpeninsula Regional Open Space District
Field Employees Association and Approval of Salary and Benefits for the Office, Supervisory,
and Management Employees
i
i
GENERAL MANAGER'S RECOMMENDATIONS
1. Adopt the accompanying resolution approving the Memorandum of Understanding(MOU)
with the Midpeninsula Regional Open Space District Field Employees Association (FEA),
for a term of July 1, 2012, through June 30, 2015, effective November 26, 2012.
2. Adopt the accompanying resolution approving the Salary and Benefits for the Office,
Supervisory, and Management (OSM) employees, effective November 26, 2012.
3. Approve the accompanying resolution to amend the Employer Paid Member Contribution
(EPMC) with the California Public Employees Retirement System (PERS) to implement the
appropriate provisions of Recommendations 1 and 2 as necessary, including returning to the
Board for any additional required actions.
4. Approve the attached update to the District's Fiscal Year(FY) 2012-13 Classification and
Compensation Plan.
5. Direct staff to return to the Board with appropriate revisions to the District's Personnel
Policies and Procedures Manual to implement Recommendation 2 for OSM employees, as
needed.
SUMMARY
A new Memorandum of Understanding with the Field Employees Association has been reached
for a three-year term expiring June 30, 2015. As has been past practice, the Board recommends
extending the same salary and benefit adjustments to the Office, Supervisory, and Management
employees. Approval of the attached resolutions will enable the District to implement these
changes.
R-12-118 Page 2
DISCUSSION
Background
The Field Employees Association is the exclusive labor relations bargaining representative for
the District's Open Space Technicians, Lead Open Space Technicians, Equipment Mechanic
Operators, Farm Maintenance Worker, and Rangers. On August 9, 2006, the District approved a
five-year contract with the FEA (Report R-06-86) for the period from April 1, 2006, through
March 31, 2011. In March 2011, that agreement was extended by 15 months with a new
expiration date of June 30, 2012.
The District and the FEA entered into contract negotiations in February 2012. The FEA's
negotiating team was comprised of Tim Cantillon, Labor Representative; Brad Pennington, Elisa
Stanton, and Kerry Carlson, Rangers; and Grant Kern, Equipment Mechanic Operator. The
District's negotiating team included Deborah Glasser from Deborah Glasser Labor Relations;
Annetta Spiegel, Human Resources Supervisor; David Sanguinetti, Operations Manager; and
Kate Drayson, Administrative Services Manager.
Prior to meeting with the FEA negotiating team, the District negotiating team met with the Board
to receive direction on desired outcomes of the negotiations. The Board expressed the desire to
increase the employee cost-share amount of the PERS retirement benefit and medical insurance
premiums, in order to ensure the future sustainability of District employee salary and benefits
costs as well as provide benefits more in alignment with those of comparable agencies.
The District and FEA negotiating teams successfully reached tentative agreement on the
proposed three-year MOU on October 10, 2012, and the tentative MOU was ratified at the FEA
meeting of Tuesday, October 30, 2012. The Board met in Closed Session on November 14,
2012, and voted to approve the three-year MOU with economic changes for the first year taking
effect on November 26, 2012, and directed staff to consider applying the same changes to the
OSM employees. Board Appointees are excluded as their compensation will be considered
separately as part of their annual contract renewal process.
Economic Changes
While employees will receive a 3% salary increase in each of the next three years, it will be
offset by a 2% annual reduction in the District-paid portion of the employee PERS contribution,
as well as an increase in the employee cost-share for a portion of medical insurance premiums.
The net impact of these adjustments is a I% or less annual salary increase per employee in each
of the next three years. Below is a summary of the key economic changes that will apply to all
regular District employees.
Compensation—The District will conduct a compensation study in spring 2013. Additionally,
the following salary increases will be effective at the beginning of the closest pay period on or
after the dates below:
• Year 1: 3% on November 26, 2012
• Year 2: 3% on July 1, 2013
• Year 3: 3% on July 1, 2014
R-12-118 Page 3
Retirement—The portion of the employee-paid PERS retirement contribution will increase from
2% to 8%, which is the maximum employee contribution, over the term of the three-year
agreement according to the following schedule(with changes taking effect at the beginning of
the closest pay period on or after the dates below):
0 Year 1: Employee contribution will increase from 2% to 4% on November 26, 2012
0 Year 2: Employee contribution will increase from 4% to 6% on July 1, 2013
0 Year 3: Employee contribution will increase from 6% to 8% on July 1, 2014
Additionally, pursuant to A13340, the California Public Employees Pension Reform Act of 2012,
effective January 1, 2013, all new District employees will have a 2% @ 62 retirement formula
and will pay for 50% of the total costs of pension contributions.
Medical Benefits—The District will continue to pay the full cost of"Employee Only" coverage
for the lowest cost P ERS HMO plan The employee cost-share for the"Employee+ I" and
"Employee+ Family" will increase from 10%to 15% of the difference between the lowest cost
one-party HMO plan and the lowest cost two-party or family HMO plan premiums. If the
employee selects a more expensive plan than the lowest cost HMO, the employee will pay 100%
of the additional premium cost above what is paid for by the District.
Other Benefits—The District will provide Indexed 1959 Survivor Benefits, a new benefit for
employees, to survivors of a member who dies prior to retirement. Both the District and the
employee will pay $2.60 per month for this benefit. This benefit is optional for current
employees, however, future hires will be required to participate in the plan.
FEA Memorandum of Understanding
Attachment D to this report provides a summary of the economic and non-economic changes to
the contract with the FEA. Additional economic changes include adjustments to the night shift
differential, an increase in the annual uniform allowance, new Field Training Officer and
Medical Trainer Programs, an increase in the Equipment Operator Mechanic salary range to
reflect revised duties, and implementation of a Longevity Pay Program for employees with 10 or
more years of service with the District.
BOARD COMMITTEE REVIEW
This item was not reviewed by Committee, but instead by the full Board in closed session during
the course of negotiations.
FISCAL IMPACT
The cost of these adjustments for FY2012-13 is approximately$300,000 and will be covered by
vacancy savings. The cost impacts for FY2013-14 will be included in the FY2013-14 Proposed
Budget scheduled to be reviewed by the Board on February 27, 2013.
R-12-118 Page 4
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
No compliance is required as this action is not a project under the California Environmental
i
Quality Act (CEQA).
NEXT STEP
If approved, staff will 1) work with PERS to make the appropriate changes, and 2) enter salary
and benefit changes into the payroll system with an effective date of November 26, 2012.
Attachments:
1. Resolution Approving MOU with FEA
2. Resolution Approving Adjustments to OSM Salaries and Benefits
3. Resolution Approving Adjustments to contract with PERS
4. Summary of Proposed MOU Changes
5. Revised District Classification and Compensation Plan
6. Memorandum of Agreement with Field Employees Association
Responsible Manager:
Kate Drayson, Administrative Services Manager
Prepared by:
Kate Drayson, Administrative Services Manager
Candice Basnight, Human Resources Supervisor
David Sanguinetti, Operations Manager
Contact person:
Kate Drayson, Administrative Services Manager er g
ATTACHMENT 1
RESOLUTION NO. 12-XX
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AND
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FIELD
EMPLOYEES ASSOCIATION
WHEREAS, Midpeninsula Regional Open Space District Field Employees Association is the
exclusively recognized employee organization for the District's Open Space Technicians, Lead Open
Space Technicians, Rangers, Equipment Mechanic-Operators, and Farm Maintenance Worker; and
WHEREAS, pursuant to California Government Code Section 3500 et seq., representatives of the
District, and the Midpeninsula Regional Open Space District Field Employees Association have
completed negotiations for a Memorandum of Agreement for a term of July 1, 2012 through June 31,
2015; and
WHEREAS, on October 30, 2012 the bargaining unit represented by Midpeninsula Regional Open Space
District Field Employees Association ratified the Memorandum of Agreement;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional
Open Space District does hereby approve the Memorandum of Understanding between Midpeninsula
Regional Open Space District and Midpeninsula Regional Open Space District Field Employees
Association for a term of July 1, 2012 through June 31, 2015, a copy of which is attached hereto and
by reference made a part hereof, with the economic terms having an effective date of November 26,
2012.
ATTACHMENT 2
RESOLUTION NO. 12-XX
RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL
OPEN SPACE DISTRICT APPROVING ADJUSTMENTS TO THE SALARIES, BENEFITS AND
TERMS AND CONDITIONS OF EMPLOYMENT FOR THE OFFICE, SUPERVISORY AND
MANAGEMENT EMPLOYEES OF THE DISTRICT
WHEREAS, the office, supervisory and management employees are employed by the District and as
such receive and are subject to certain salaries and benefits and terms and conditions of employment;
WHEREAS, it has been the custom and practice of the District to apply largely the same salaries,
benefits, and terms and conditions of employment to the office, supervisory, and management
employees as to the represented employees;
WHEREAS, the three employees appointed by the Board, the General Manager, the Controller, and
the General Counsel, have separate negotiated contracts that will be reviewed separately, as part of
their regular annual contract review process;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional
Open Space District does hereby approve the adjusted Salaries, Benefits and Terms and Conditions of
employment as set out in Board Report R-12-118, with an effective date of November 26, 2012 for all
economic terms, for the office, supervisory, and management employees of the District, excluding the
three employees appointed directly by the Board, and direct that any necessary or appropriate
implementing revisions to the District's Personnel Policies and Procedures Manual be presented to the
Board for approval.
1
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ATTACHMENT 3
RESOLUTION NO. 12-XX
RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT APPROVING ADJUSTMENTS TO THE
EMPLOYER PAID MEMBER CONTRIBUTIONS TO THE CALIFORNIA PUBLIC
EMPLOYEES RETIREMENT SYSTEM
WHEREAS, the governing body of the Midpeninsula Regional Open Space District has the authority
to implement Government Code Section 2069 1;
WHEREAS, the governing body of the Midpeninsula Regional Open Space District has a written
labor policy or agreement which specifically provides for the normal member contributions to be paid
by the employer;
WHEREAS, one of the steps in the procedures to implement Section 20691 is the adoption by the
governing body of the Midpeninsula Regional Open Space District of a resolution to commence said
Employer Paid Member Contributions (EPMC);
WHEREAS, the governing body of the Midpeninsula Regional Open Space District has identified the
following conditions for the purpose of its election to pay EPMC:
• This benefit shall apply to all employees of the Miscellaneous Employees Group, excluding the
Board Appointees.
• This benefit shall consist of paying 4% of the non-nal member contributions as EPMC effective
November 26, 2012.
• This benefit shall consist of paying 2% of the normal member contributions as EPMC effective
July 8, 2013.
• This benefit shall consist of paying 0% of the non-nal member contributions as EPMC effective
July 7, 2014.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the Midpeninsula Regional Open
Space District elects to pay EPMC, as set forth above.
i
Midpeninsula Regional
j • ' I Open Space District
R-12-117
Meeting 12-37
November 28, 2012
AGENDA ITEM 8
AGENDA ITEM
Endorse the Purpose and Formation of the Vision Plan Community Advisory Group as Presented
by Staff and Refined by the Board of Directors at Tonight's Study Session
GENERAL MANAGER'S RECOMMENDATION 41-�Ow
Endorse the purpose and formation of the Vision Plan Community Advisory Group as presented
by staff and refined by the Board of Directors at tonight's Study Session.
SUMMARY
j
The Midpeninsula Regional Open Space District (District) Vision Plan Project would greatly
benefit from the formation of a volunteer Community Advisory Group to participate in the
Vision Plan as an important component of the overall strategy to meaningfully engage the public
in the planning process and build support for the District. At the Study Session held before
tonight's regular Board meeting, the Board of Directors (Board) had the opportunity to discuss
the purpose and key principles related to the formation of the Vision Plan Community Advisory
Group (see Report R-12-119). The purpose of this agenda item is to obtain formal Board
endorsement of the purpose and formation of the Community Advisory Group to allow staff to
proceed with finalizing a list of participants.
DISCUSSION
The District preserves a regional greenbelt of open space land, protects the natural environment,
and provides opportunities for public recreation and environmental education for the San
Francisco Peninsula and South Bay, as well as the broader Bay Area region. A number of
challenges are facing the District and its partners today: how to scale up efforts to provide
connectivity to whole natural systems and protect agricultural landscapes; how to scale up
resource stewardship capacity; and how to open more preserved land for public recreational
access. To address these challenges, the District's Strategic Plan calls for enhancing regional
collaboration, building public support, and enhancing financial and staffing resources.
The Vision Plan process will focus the District's efforts to accomplish these goals by identifying
priorities. A critical step is to clearly understand community, partner, and stakeholder interests,
values, knowledge, and perspectives related to open space. The process includes the creation of
a volunteer Community Advisory Group (CAG) to participate in the Vision Plan as an important
I
R-12-117 Page 2
component of the overall strategy to meaningfully engage the public in the planning process and
build support for the District. In the long-term, the District may consider integrating this group
of engaged citizens, partners, and stakeholders as part of ongoing District activities to help
establish strong networks for ongoing community outreach, volunteerism, and community
leadership to help fulfill the District's work.
At the Study Session held before tonight's regular Board meeting, the Board had the opportunity
to discuss and refine the purpose and key principles related to the formation of the CAG,
including providing input on the CAG participant list. Upon Board endorsement of the purpose
and formation of the CAG, staff will refine the list of participants and return to the Board at its
meeting on December 12, 2012 for its final review and approval.
FISCAL IMPACT
The Planning Department budget for FY2012-13 includes a budget of$300,000, of which
approximately$100,000 has been encumbered. Formation of the CAG would not result in a
direct fiscal impact. Expenses necessary to conduct meetings and tours, such as possible venue
rentals, are expected to remain within the current FY2012-13 Budget.
Staff is also currently analyzing staffing requirements needed to administer and implement the
Vision Plan project given its ambitious schedule, extensive time and resource needs, taking into
consideration competing project priorities. The addition of temporary staffing to address the
required staffing capacity may be needed. Staff will bring temporary staffing recommendations
to the Board at a later time as these are developed.
BOARD COMMITTEE REVIEW
No Board Committee review was needed for this item.
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. Notice was also sent to the interested parties
list for this project and to the list of potential CAG members shown in Attachment 1.
CEQA COMPLIANCE
Formation of a CAG does not constitute a project under the California Environmental Quality
Act (CEQA).
NEXT STEPS
Upon Board endorsement, staff will refine the list of CAG participants and return to the Board at
its meeting on December 12, 2012 for its final review and approval. Also at this meeting, staff
will be presenting the Communication, Engagement, Public Participation Plan for Board review
and input, as well as refined scopes of work for the Vision Plan consultant teams.
R-12-117 Page 3
Responsible Department Head:
Ana Ruiz, Acting Assistant General Manager
Prepared by:
Sandy Sommer, Senior Real Property Planner
Tina Hugg, Acting Planning Manager
Becky Bach, Ranger(Vision Plan Team Member)
Contact person:
Sandy Sommer, Senior Real Property Planner
• Peninsula Open Space Trust
Board of Directors
Brad O'Brien, Chair November 28, 2012
John Chamberlain
Andy Cunningham Midpeninsula Regional Open Space District
Dennis DeBroeck Board of Directors
Donna Dubinsky
Jan F.Garrod
Diane Greene
Larry Jacobs
Robert C. Kirkwood Re: November 28, 2012 Study Session and Regular Board Meeting
Matt Miller Agenda items regarding the Vision Plan Community Advisory Group.
Paul Newhagen
F Ward Paine
Sandra Thompson Dear MROSD Board,
Mark Wan
POST is honored to be considered for participation in the Vision Plan
President process as a Community Advisory Group (CAG) member, and strongly
Walter T.Moore supports the General Manager's Recommendation for endorsement of
the purpose and formation of the CAG.
If selected to be a member of the CAG, I would be happy to attend
meetings and potentially serve in additional capacities, if so requested,
to contribute to this critical comprehensive planning effort that will
significantly benefit regional conservation efforts for many years to
come.
Sincerely,
Marc Landgraf
Director of External Affairs
222 High Street
Palo Alto,California 94301
www.openspacetrust.org
Tel: (650)854-7696 t` °"q
Recycled Paper s a f
Fax: (650)854-7703 '�zM:"r