HomeMy Public PortalAboutAB 19-167 DC Phase 1 Light Contract Award - AME Electric
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 19-167
Meeting Date July 25, 2019
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve Downtown Core CDBG Street Light Installation – Phase 1 Contract Award and Authorize Cost Saving Alternatives Change Orders for Intersection Lighting
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
$332,600 Total
Parks and Recreation
FUNDING SOURCE:
$270,000 ICDBG Grant Funds
$62,600 Franchise Fees
Airport
Library
TIMELINE:
Fall 2020
Information Systems
ED / Grants
SUMMARY STATEMENT:
The City of McCall has conducted formal bidding for Phase 1 of the Downtown Core street light installations. This is the first phase of a three-phase project being principally funded
by an Idaho Department of Commerce’s Community Development Block Grant (CDBG). Phase 1 includes street light installations on 2nd Street (between Park and E. Lake) and Lenora (between
3rd and 1st Streets). Attached are the project plans that identify the street light types and locations.
The bid opening occurred on 7/15/19, and City received one responsive bid, from AME Electric (AME). Horrocks has reviewed this bid ($396,700 total) and determined it to be responsive.
This amount is higher than the engineer’s estimate and what was originally budgeted for this phase of the project. Horrocks has prepared a letter of recommendation (attached) that summarizes
the project team’s recommendation to City Council. The recommendation is to award a portion of AME’s bid for the historical and statement lights only in the amount of $332,600. This
would allow the project team to work with AME on a potential cost savings alternative for the intersection lights. If a cost savings alternative is available, the intersection lighting
would be then be included back into the contract via change order.
Attached is a draft version of the Agreement that has been reviewed by legal counsel. Funding for this project, in addition to the $270,000 in ICDBG grant funds budgeted for this phase,
will be provided by the City’s franchise fee fund.
RECOMMENDED ACTION:
Approve the construction contract to AME Electric for Downtown Core CDBG Street Light Installation in the amount of $332,600 for the historical and statement light portions of the project,
authorize the project team to work with AME to evaluate opportunities for a cost savings alternative for intersection lighting and, after such evaluation, execute a change order to
incorporate intersection lighting into the project contract, and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION