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Home My Public Portal Aboutmarch16 bylaws WATERTOWN FREE PUBLIC LIBRARY By-Laws of the Board of Trustees Article I Name This organization shall be called"The Trustees of the Watertown Free Public Library" exercising the powers and authority and assuming the responsibilities delegated to it under Article 4 Section 4-2 of the Watertown Home Rule Charter. Article II Officers Section 1. The officers shall be a Chan a Vice Chair a Secretary and a Treasurer,elected from among the Trustees at the annual meeting of the bOa Fdfirst meetine in Januarv. Section 2. Officers shall serve a term of one year from theanri"the meeting at which they are elected and-until theirsuere5sciFs aFe dulymelee, the next vear's election of officers. Section 3. The Chair shall preside at all meetings of the beiwa[ o_Jrd authorize calls for any special meetings,appoint all committees,-prepare an annual FepeFt to be submitted te the T St P, fAF Adoption,and generally perform all duties associated with that office. Section 4. The Vice Chair in the event of the absence or disability of the Chair,or of a vacancy in the office,shall assume and perform all duties and functions of the Chair. Section 5. The Secretary shall keep a true and accurate record of all meetings of the Board- `"a"""^'^ -^"e^^-0'"FegUla•and special meetings,and shall perform such other duties as are generally associated with that office. Section 6. The Treasurer shall be the disbursing officer of the Board co-sign all checks,and shall perform such duties as generally devolve upon the office. ke-S he shall be bonded in an - amount as maybe required by a resolution of the Board. In the absence orlaabllitydisability of ) the Treasurer. her his duties shall be performed by suck-other me-^''^-^^"u^h fi,-the - board-may d esigaateTrustees as designated by the Board. Article III Meetings Section 1. The regular meeting shall be held on the first Tuesdav of each month at 7:00 pm. the date aid hour tG be set by the board at its , Aatthe d'F-^�aiscretion of the Board,the date and time may be changed at any regular meeting. Seetic..2. Tkad,. dl meet Rg shall be the r... Section-2. The order of business,or agenda,for regular meetings shall include,but not be limited to,the following items which shall be covered in sequence shown so far as circumstances will permit: a) Call to order I' b) Signing Of Warrant Public Forum " c) Disposition of minutes of previous meetings d) Financial Report e) Chair's Report f) Committee Reports g) Director's report of progress and service h) Pnfinisfied'busmess ----_._._.._______--- �, aet6eln¢ao`','.liutl trikti.(so d rim Xes¢A#mharwe New business --- - --- - --- Sm... t. 0 5... . mo�aFense: j) Adjournment 1 Section 43. Special meetings may be called by the seeretarySecretary at the discretiondirectian of the c4a4p4a-AChair-,or at the request of two members in writing to the chairmanChair,for the transaction of business as stated in the call for the meeting. Section 4. A quorum for the transaction of business at any meeting shall consist of four(4) members of the Board present in person. Section 5. Conduct of meetings:Proceedings of all meetings shall be governed by Robert's Rules of Order. Section 6. All meetings of the Board shall be subiect to the Coen Meeting Law,MGL C39 Sect.23A-C,including all requirements for advance public notice. Meetings maybe held in executive session onlv as oermitted under the Ooen Meeting Law. Section 7. All minutes and records of meetings shall be available for oublic inspection in accordance with and subiect to the provisions of the Public Records Law.MGL 66,Sect. 10. Section 8. In the event of an anticipated absence a Trustee should notifv the Library Director's office before the meeting in auestion, Should a Trustee miss more than three meetings in a vear,the Chair or his/her designated oroxv will address the issue with that Trustee. " Article IV Library Director and Staff The Board shall appoint a qualified library Director who shall be the executive and administrative officer of the library on behalf of the Board and under its review and direction. The Director shall be responsible for the acoointment.supervision,and removal of " other emplovees under Article 4.Section 4-2(bl of the Watertown Home Rule Charter:The . " resperrsibleforthe proper adine^`'e^and supervision of the•t-" for the care and maintenance " of library property,for an adequate and proper selection of books and other resourceslagaks in keeping with the policy of the Board;;for the e fic^ncy of 1 bFary-sewicemaintaininz a high standard of customer service t^ he-^�".:e--and forts-financial epefatien-administration within the limitsatiens of the-budgeted appropriations, provided " - - . fhe dDirector shall also prepare an annual report to be-presented"at a'meetingspecifidd by the Board. ... .. ----- - --- -- - ---------- .- - -"" Cummenteil.(072J:C4angeord'elete7 . Article V Committees Section 1. The Chair shall appoint committees of one or more members each for such specific purposes as the business of the Board may require from time to time. The committee " shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the Board. Article VI General Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The Chair may vote upon and may move or second a proposal before the Board. No matter may be voted upon unless specifically included on the agenda,unlessexcent by a unanimous vote of those present. Section 2. The by-laws may be amended by the majority vote of all members of the Board provided written notice of the proposed amendment Chas been included " in the packet for the meeting at which such action is proposed to be taken. - " Section 3. Any rule or resolution of the Board,whether contained in these by-laws or otherwise,may be suspended temporarily in connection with business at hand,, but such . te be valid,may be talken a*ct a —caVnZ o`-if aooroved by maiority vote of a ouorumwbichz-..e-�«�irds(4)of-the-trustees shall be present a:,d��x«H,,;c�;reseat-sha44- approve. The above by-laws were unanimously adopted by the Board of Library Trustees,May 13, 1974.Amended January 5, 1954.