HomeMy Public PortalAboutAB 19-196 Parks Mini Excavator Lease Authorization -
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 19-196
Meeting Date September 12, 2019
AGENDA ITEM INFORMATION
SUBJECT:
Request to Adopt Resolution 19-14 for Governmental Equipment Lease-Purchase Agreement and a Non-Appropriation Addendum with Western States for a CAT 305E2 Track Excavator Lease
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
$10,311.50 (annually)
Parks and Recreation
Originator
FUNDING SOURCE:
Parks Department – FY20 Budget Line Item 28-59-150-521.0
Airport
Library
TIMELINE:
FY20 – FY24
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
The Parks Department was budgeted for the Lease of a Mini Excavator which was funded through the Local Option Tax (LOT). In an effort to ensure this equipment is available for fall construction
at the start of the FY20 budget year, staff is requesting the following approvals in conjunction with the leased equipment tied to the downtown sidewalk maintenance program.
Western States has established a joint cooperative purchasing agreement that defines 2019 pricing for this equipment that is available to all non-profit entities.
The attached Resolution 19-14 allows the City to enter into a multi-year lease that includes a “Non-Appropriation” provision. The Payment Agreement, Non-Appropriation Addendum, Sales
Agreement with product specifications, and Buy Back Letter for the proposed equipment are attached. Legal counsel has reviewed this agreement and supporting documents and confirmed
the City can participates in this agreement (and resulting pricing). Upon receipt of the signed quote, Western States will authorize the order and delivery of the equipment to ensure
availability.
RECOMMENDED ACTION:
Adopt Resolution 19-14 authorizing the Mayor to enter into, on behalf of the City of McCall, a “Governmental Equipment Lease-Purchase Agreement” and a “Non-Appropriation Addendum” with
Western States for a CAT 305E2 Track Excavtor for a 5-year lease, and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION