HomeMy Public PortalAbout21-9913 RFP for Independent Auditing ServicesSponsored By: City Manager
RESOLUTION NO. 21-9913
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR
INDEPENDENT AUDITING SERVICES; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Audit Review Committee of the City of Opa-Locka convened on
September 1, 2021 and voted to approve a proposed Request for Proposals (RFP) for
Independent Auditing Services for the City of Opa-Locka ("City"), attached hereto as
Exhibit "A".
WHEREAS, the Firm selected as a result of the RFP shall provide independent
auditing services to the City to examine the financial statements of the City, beginning
with the financial statements for fiscal year ending September 30, 2020 and ending after
the completion and submission of the audit report for the fiscal year ending September
30, 2021, and
WHEREAS, the City Manager recommends that the City Commission of the City of
Opa-Locka issue a Request for Proposal for Independent Auditing Services, and
WHEREAS, the City has determined that issuance of an RFP is in the best interest of
the City and its residents; and
WHEREAS, the City Commission authorizes the City Manager to issue a RFP for
Independent Auditing Services, attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby authorizes the issuance of a
Request for Proposals (RFP), attached hereto as Exhibit "A", for Independent Auditing
Services.
SECTION 3. SCRIVENER'S ERRORS
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors, which do not affect the intent of this Resolution may be authorized
Resolution No. 21-9913
by the City Manager, or the City Manager's designee, without need of public hearing, by
filing a corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE
This Resolution shall take effect upon the adoption and is subject to the approval of the
Governor or Governor's Designee.
PASSED and ADOPTED this 8th day of September, 2021.
Matthew A. Pigatt, Mayor
ATTEST:
Joa a Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Moved by: Vice Mayor Williams
Seconded by: Commissioner Bass
VOTE: 5-0
Commissioner Bass YES
Commissioner Davis YES
Commissioner Taylor YES
Vice -Mayor Williams YES
Mayor Pigatt YES
2
City of Opa-locka
Aeenda Cover Memo
City
Manager:
John E. Pate
CM Signature:
7
Commission
Meeting
Date:
09.08.2021
Item Type:
(EnterXin box)
Resolution
Or i I i . nce
Other
X
Fiscal
Impact:
(EnterXin box)
Yes
No
Ordinance Reading.
(EnterXin box)
1St Reading
2" Reading
Est.
$3,000
Public Hearing:
(EnterXin box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
(Enter Fund & Dept)
Ex:
Advertising Requirement:
(EnterXin box)
Yes
No
X
Contract/P.O.
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(EnterX in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
MI
IM
NI
III
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
A resolution authorizing the City Manager to issue an RFP for Independent Auditing Services.
Staff Summary:
The City of Opa-locka is requesting qualified and experienced firms to provide the City with Independent
Auditing Services in accordance with the provisions set forth in this Request for Proposals.
The Audit Review Committee convened a meeting on September 1, 2021 and voted to approve the draft RFP
for submission to the City Commission.
The firm selected as a result of this RFP shall be engaged for two fiscal years with an option to renew for one
one-year term, subject to the approval of both parties. During the first fiscal year the firm will provide
independent auditing services to examine the City's financial statements first for the fiscal year ending
September 30, 2020, and then for the fiscal year ending September 30, 2021. During the second year of this
agreement the firm will audit the City's financial statements for the fiscal year ending September 30, 2022.
Staff believes it is in the best interests of the City to issue a Request for Proposal (RFP) for Independent
Auditing Services.
Financial Impact
The RFP will be issued primarily electronically, but may require additional advertising, estimated to not
exceed $3,000. If additional advertising funding is required, it will be funded as follows:
Account
Description
Available
Expenditure
Remaining
Balance
71-513312
Other Professional Services
$35,667
$3,000
$32,667
The FY Budget includes sufficient funding for the two audits (FY 20 and FY 21) to be done in FY 22 as the result
of this RFP.
Proposed Action:
Staff recommends the approval of this request to issue the RFP to seek quotes from qualified firms.
Attachment
Draft RFP
City of Opa-locka
Reynov ()PA
Fr
rnor
coy, F P
RFP NO: 21-XXXXXXX
REQUEST FOR PROPOSAL (RFP)
INDEPENDENT AUDITING SERVICES
CITY OF OPA-LOCKA
INDEPENDENT AUDITING SERVICES
RFP NO. 21-XXXXXXX
TABLE OF CONTENTS
Subject Page Number
Cover 1
Table of Contents 2
Advertisement 3
Part I - Proposal Guidelines 4
Part II - Nature of Services Required 10
Part III - Proposal Requirements 16
Part IV - Evaluation of Proposals 18
Proposer Qualifications 21
Price Proposal 22
Debarment, Suspension Certification 24
Drug -Free Certification 26
Non -Collusion Affidavit 27
Non -Discrimination Affidavit 28
E -Verify Form 29
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CITY OF OPA-LOCKA
REQUEST FOR PROPOSALS
RFP NO: 21-XXXXXXX
Independent Auditing Services
Sealed Proposals for Financial Accounting Services will be received by the City of Opa-locka at the Office
of the City Clerk, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, Monday, October 18, 2021 by
1:00 p.m. Any RFP Package received after the designated closing time will be returned unopened. The
City of Opa-locka will be accepting proposals by mail, however it is your responsibility to submit your
proposal by the due date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The
address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash
Drive in PDF format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City
of Opa-locka, Florida, and marked RFP for Independent Auditing Services.
Proposers desiring information for use in preparing proposals may obtain a set of such documents by
visiting the City's website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or
irregularities therein. The City further reserves the right to award the contract to that proposer whose
proposal best complies with the RFP NO: 21-XXXXXXX requirements. Proposers may not withdraw
their proposal for a period of ninety (90) days from the date set for the opening thereof.
A Mandatory pre -bid meeting will be held on Tuesday, September 28, 2021 at 10:00 a.m. at 780
Fisherman Street, Ste. 220, Opa-locka, FL 33054 and via Zoom. The purpose of this meeting is to provide
an overview of this Solicitation and to answer any questions by participants.
City Clerk
Joanna Flores, CMC
31Pagc
CITY OF OPA-LOCKA
RFP NO.21-XXXXXXX
INDEPENDENT AUDITING SERVICES
PART I
PROPOSAL GUIDELINES
1-1. Introduction: The City of Opa-locka is requesting proposals from qualified and experience
firms to provide the City with Independent Auditing Services in accordance with the provisions set
forth in this Request for Proposal.
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals
by mail, however it is your responsibility to submit your proposal by the due date. In addition,
proposals may be submitted via www.demandstar.com (e -bid). The City must receive all proposals
by 1:00 pm on Monday. October 18. 2021. The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO.
21-X;XXXXXX - Independent Auditing Services. This package shall also include the Proposer's
return address.
Proposers may withdraw their proposals by notifying the City in writing at any time prior to the
deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer,
for a period of 90 days. Once opened, proposals become a record of the CITY and will not be
returned to the Proposer.
The City cautions proposers to assure actual delivery of mailed or hand -delivered proposals directly
to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the
deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may
be made by calling (305) 688-4611 before proposal closing time. Any proposal received after the
established deadline will not be considered and will be returned unopened to the Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7)
plus one copy on CD in PDF format of the proposal in a sealed, opaque package marked as noted
above. The Proposer will be responsible for timely delivery, whether by personal delivery, US Mail
or any other delivery medium.
1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with preparation of a response to this Request for Proposal. Proposers
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should prepare their proposals simply and economically, providing a straightforward and concise
description of the Proposer's ability to meet the requirements of the RFP.
1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the
meaning or interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel
are authorized only to direct the attention of prospective Proposers to various portions of the RFP
so that they may read and interpret such for themselves. No employee of the City is authorized to
interpret any portion of this RFP or give information as to the requirements of the RFP in addition
to what is contained in the written RFP document.
1-6. Addendum: The City may record its response to inquiries and any supplemental
instructions in the form of written addenda. The CITY may mail written addenda up to three (3)
calendar days before the date fixed for receiving the proposals. Proposers shall contact the City to
ascertain whether any addenda have been issued. Failure to do so could result in an unresponsive
proposal. Any oral explanation given before the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through written
communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who
submits the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are
reviewed, accepted by appointed staff, the best proposal has been identified, approved by the
appropriate level of authority within the City and executed by all parties. The City anticipates that
the final Agreement will be in substantial conformance with this sample Agreement; nevertheless,
Proposers are advised that any Agreement may result from the RFP may deviate from the Sample
Agreement.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re -
advertise for other proposals.
1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included
and incorporated in the final award. The order of contractual precedence will be the Contract or
Agreement document, original Terms and Conditions, and Proposer response. Any and all legal
action necessary to enforce the award will be held in Miami -Dade County and the contractual
obligations will be interpreted according to the laws of Florida. Any additional contract or
agreement requested for consideration by the Proposer must be attached and enclosed as
part of the proposal.
1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the
highest number of points will be ranked first; however, nothing herein will prevent the City from
assigning work to any firm deemed responsive and responsible. The City reserves the right to
further negotiate any proposal, including price, with the highest rated Proposer. If an agreement
cannot be reached with the highest rated Proposer, the City reserves the right to negotiate and
recommend award to the next highest Proposer or subsequent Proposers until an agreement is
reached.
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1-10. Public Records: Please be advised that Proposals received by the City become "public
records" and shall be subject to publicdisclosureconsistent with- Chapter 119, Florida Statutes.
Respondents must invoke the exemptions to public records disclosure provided by law, if any, by
citing the specific statutory authority for the claimed exemption, identifying the data or other
materials to be protected, and stating the reasons why such exclusion from public disclosure is
necessary. All Proposals shall be available for public inspection once the City posts notice of an
intended decision or thirty (30) days after the opening of Proposals, whichever is earlier.
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office of
all news releases or other publicity pertaining to this RFP or the service, study or project to which
it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least
the minimum amounts and conditions specified herein. In the event the Proposer is a governmental
entity or a self -insured organization, different insurance requirements may apply.
Misrepresentation of any material fact, whether intentional or not, regarding the Proposers'
insurance coverage, policies or capabilities may be grounds for rejection of the proposal and
rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per
Occurrence/ $2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
3. Evidence of Workers' Compensation coverage with statutory limits and Employer's
Liability coverage with limits not less than $100,000 (Including Policy Number and Policy
Period);
4. Professional Liability Insurance coverage with limits not less than $1,000,000 per
Occurrence/$2,000,000 Aggregate (Including Policy Number and Policy Period);
4.The City listed as an additional insured (this may be specifically limited to the specific
job(s) the contractor will be performing);
5. Minimum 30 -day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in
the State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully
licensed and certified shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting of
persons and affiliates who are disqualified from public contracting and purchasing process because
they have been found guilty of a public entity crime. No public entity shall award any contract to,
or transact any business in excess of the threshold amount provided in Section 287.017 Florida
Statutes for Category Two (currently $25,000) with any person or affiliated on the "Convicted
Vendor List" for a period of thirty-six (36) months from the date that person or affiliate was placed
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on the "Convicted Vendor List" unless that person or affiliate has been removed from the list. By
signing and submitting the RFP proposal forms, Proposer attests that they have not been placed on
the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of
the City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be
disqualified from performing the work described in this proposal or from furnishing the goods or
services for which the proposal is submitted and shall be further disqualified from submitting any
future proposals for work, goods or services for the City of Opa-locka.
1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Work Place
(DFW) programs. Whenever two or more proposals which are equal with respect to price, quality,
and service are received by the City for the procurement of commodities or contractual services, a
proposal received from a business that completes the attached DFW form certifying that it is a DFW
shall be given preference in the award process.
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes,
and give all notices necessary and incidental to the due and lawful prosecution of the work.
1-18. Protests: Protest of any city recommendation for an award in response to a request for
proposals shall be filed with the city clerk and mailed by the protesting party to all responders to
the bid proposal within seventy-two (72) hours of the city's recommendation for an award or the
city's actual award, whichever comes first. Such protest shall be in writing, shall state the particular
grounds on which it is based, and shall include all pertinent documents and evidence. The protest
letter to the city clerk shall include proof of mailing/receipt to other responders to the bid and shall
be accompanied by a cashier's check in the amount of five hundred dollars ($500.00) representing
the filing fee, plus a cost bond in the amount of two thousand five hundred dollars ($2,500.00) to
reimburse the city for all administrative costs associated with the appeal process. The two thousand
five hundred dollars ($2,500.00) bond shall be returned to the protester if the protester prevails in
the hearing before the hearing examiner/special master. If the protester does not prevail the city
shall keep the bond. Any grounds not stated shall be deemed waived.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the
City at any time and for any reason in accordance with this clause whenever the City shall determine
that such termination is in the best interest of the City. Any such termination shall be effected by the
delivery to the contractor at least five (5) working days before the effective date of a Notice of
Termination specifying the extent to which performance shall be terminated and the date upon
which termination becomes effective. An equitable adjustment in the contract price shall be made
for the completed service, but no amount shall be allowed for anticipated profit on unperformed
services.
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DESCRIPTION OF CITY
The City of Opa-locka, a home rule community as defined by the Florida Constitution, was
incorporated in 1926. The City of Opa-locka was the vision of aviation pioneer, Glen Curtiss. Opa-
locka is an urban community occupying 4.2 square miles in the North-Western area of Miami -
Dade County, Florida. The city boundaries are as follows: on the North -NW 151st Street, on the
South - N.W. 125th Street, on the East - NW 45th Avenue on the West. On May 14, 1926, Opa-locka
was chartered as a town by twenty-eight registered voters.
Policy making and legislative authority are vested in the City Commission, which consists of
the Mayor, Vice -Mayor and three Commissioners. The City Commission is responsible, among
other things, for passing ordinances, adopting the budget, appointing committees and hiring the
City Manager, City Clerk and City Attorney. The City Manager is responsible for carrying out the
policies and ordinances of the City Commission, for overseeing the day-to-day operations of the
City, and for appointing the heads of the City's departments.
The City provides a full range of services including police protection and public safety, the
construction and maintenance of streets and other infrastructure, community development,
general services administration and the operating of the water and sewer facilities.
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PART II
NATURE OF SERVICES REQUIRED
2-1 PURPOSE AND SCOPE OF WORK
The City's Annual Financial Reports (CAFR) is available for review on the City's website.
Proposers are encouraged to thoroughly review the information contained therein, in order to
become familiar with the City and its operation.
A. Annual Examinations - The Firm selected as a result of this RFP shall provide independent
auditing Services to the City to examine the financial statements of the City, beginning with
the financial statements for fiscal year ending September 30, 2020 and ending after the
completion and submission of the audit report for the fiscal year ending September 30,
2021. The annual examinations by the Proposer shall include, but not be limited to, the
following:
1. Financial Audit - The contracted CPA firm will perform a Financial Audit in
accordance with generally accepted auditing standards, government auditing
standards, Federal OMB Circular A-133 (including necessary filings) and Florida
Statutes. The primary purpose of the audit is to express an opinion on the financial
statements of the City. The examination and procedures related hereto contemplate
the review of a Comprehensive Annual Financial Report (CAFR) if and when it is
prepared by the City. The audit procedures used should be sufficient to enable the
Proposer to express an opinion on the fairness with which the financial statements
present the financial position of the City and the results of its operations and the cash
flows of its proprietary fund types in accordance with generally accepted accounting
principles. In addition, such procedures should be adequate to determine whether
the operations of the City were properly conducted in accordance with legal and
regulatory requirements, including Florida Statutes and the City of Opa-locka
Ordinance.
2. Review of Internal Controls - An evaluation is to be made of the system of internal
controls, including the control environment, accounting systems and specific control
procedures, to assess the extent to which the controls can be relied upon to ensure
accurate information, to ensure compliance with applicable laws and regulations,
and to provide for efficient and effective operations. In order to assess the control
risk, the Firm shall perform tests of controls and properly document its assessment.
Reportable conditions shall be communicated in writing in accordance with
applicable Statements of Auditing Standards issued by the American Institute of
Certified Public Accountants and generally accepted auditing standards.
3. Management Letter - A management letter will be issued in compliance with the
City Ordinance that contains significant audit findings which, among other matters,
shall include the following material items noted during the performance of the audit:
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a. A statement as to whether or not inaccuracies, shortages, defalcations, fraud and/or
violations of laws, rules; regulations and contractual -provisions reported in the
preceding annual financial audit report have been corrected.
b. Statement as to whether or not recommendations made in the preceding annual
financial audit report have been followed.
c. A statement as to whether or not the City is in a state of financial emergency as a
consequence of conditions described in Section 218.503(1), Florida Statutes. When
there has been a determination that the City is technically in a state of financial
emergency, but is not in financial difficulty or experiencing a financial crisis, the
Management Letter shall explain the basis for that conclusion. (For example - the
explanation should describe accounting practices that place the deficits in the proper
perspective) When there has been a fund balance or retained earnings deficit for two
consecutive years and a determination has been made that there is no financial
emergency the Management Letter shall explain the circumstances that led to that
conclusion. (For example - the explanation should identify specific resources of the
City that are available to cover the deficits).
d. Recommendations to improve the City's present financial management, accounting
procedures and internal controls. This shall include recommendations addressing
deteriorating financial conditions disclosed pursuant to Section 218.39(5), Florida
Statutes.
e. A statement as to whether or not the City complied with Section 218.415, Florida
Statutes, regarding the investment of public funds.
f. Violations of laws, rules, regulations and contractual provisions that:
(a) have occurred or are likely to have occurred;
(b) were discovered within the scope of the financial audit, and;
(c) may or may not have materially affected the financial statements
g. Illegal or improper expenditures discovered within the scope of the financial audit
which may or may not materially affect the financial statements.
h. Other matters requiring correction which may or may not materially affect the
financial statements reported on, including, but not limited to:
(a) Improper or inadequate accounting procedures (i.e. - the omission of
required disclosures from annual financial statements)
(b) Failures to properly record financial transactions
(c) Other inaccuracies, shortages and instances of fraud representing
reportable conditions discovered by, or that come to the attention of, the
Auditor.
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The Firm shall be required to make an immediate written and oral report to the
designated City Representative(s) of all significant irregularities and any illegal acts
as they become known to the Firm.
4. Data Processing Review - The Firm will perform a review of internal controls used
in the computer environment to ensure (a) the proper development and
implementation of applications, (b) the integrity of program and data files, (c) the
completeness and accuracy of the accounting records, and (d) the integrity of
computer operations. The Firm shall communicate periodically to staff if reportable
conditions in data process review are identified during the engagement. As part of
the Management Letter, the Firm shall report the following information it deems
appropriate:
a. Specific comments in the above areas for the City's major computer systems.
b. Overall conditions of internal control in computer environment.
c. Significant weakness in internal control in data processing.
B. Federal and State Single Audit - The contracted CPA firm will perform a Single Audit in
accordance with Federal and State Single Audit - The contracted CPA firm will perform a
Single Audit in accordance with generally accepted auditing standards, Government
Auditing Standards issued by the Comptroller General of the United States, the Single Audit
Act Amendments of 2007, the provisions of OMB Circular A-133, Audits of State and Local
Governments; and Chapter 10.550 Rules of the Auditor General of the State of Florida in
order to report on the Schedule of Expenditures of Federal Awards and Schedule of
Expenditures of State Financial Assistance, on the compliance of the City with laws and
regulations and on internal controls, as required by the Single Audit Act.
Information related to the Single Audit, including the schedule of Federal Financial
Assistance, findings and recommendations, and auditor's report on the internal control
structure and compliance with applicable laws and regulations will be included in a separate
report, when completed.
C. Additional Services - If, during the contractual period, additional Services are needed, the
Firm may, at the option of the City Manager, be engaged to perform these Services. The Firm
shall, upon receipt of a written request from the Finance Director or designee, perform such
additional Services. Such Services, if offered by the Firm, may include, but not be limited to:
(a) Management advisory services;
(b) Tax consulting services;
(c) Actuarial consulting services;
(d) Assistance in the preparation of or performance of extended audit procedures;
(e) Assistance in the preparation of or performance of procedures required by Bond
Counsel in connection with the issuance of Official Statements;
(f) Any additional "In Relation To" reports requested by the City.
The Firm will be compensated in accordance with the schedule of fees established as a result of the
selection process. Any fee for additional services shall be separately negotiated at the time of the
engagement for a not -to -exceed amount calculated in accordance with the rates agreed upon by
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negotiation. Notwithstanding the foregoing, the City Manager may elect, in their sole discretion to
engage a third party to conduct such additional services.
E. Time Requirements
1. Commencement of the Audit - The City will have all records for the audit, as well as all
appropriate personnel, available to meet with the audit team of the Firm upon acceptance of the
proposal and approval by the City Council.
2. Schedule of the Fiscal Year Audit - Each of the following shall be completed no later than the
date indicated:
a. Audit Plan - Within 15 days of a signed contract, a detailed plan will be provided to the
Committee covering interim and year-end audit procedures for the fiscal year ending
September 30, 2020 audit for the initial contract year. For the fiscal year ending September
30, 2021, a detailed plan is due within 20 days of the contractor issuing and releasing the
September 30, 2020 audit. In each succeeding fiscal year for which audit services will be
provided, a detailed plan will be provided to the Committee by July 31 of that year.
b. Fieldwork - For the fiscal year ending September 30 of the initial Contract year fieldwork
should commence immediately after presentation of the audit plan. For each succeeding
fiscal year, fieldwork should commence sufficiently before the end of the fiscal year to
ensure that the reporting deadlines outlined below can be met.
c. Progress Conferences - Progress conferences will be held with the appropriate City
personnel at least bimonthly during the course of the Agreement. Such conferences will be
held at any time that it appears that: scheduled completion dates may be in jeopardy; the
audit detects apparent violations of law or apparent instances of misfeasance, malfeasance
or nonfeasance by an employee; information is discovered that indicates that defalcations
may reasonably be anticipated; or material weaknesses in internal controls are detected.
d. Reporting Deadlines - The audit report, in its final form and including the management
letter, shall be completed no later than June 15, 2022 for both the audit for fiscal year ended
September 30, 2020 and the audit for fiscal year ended September 30, 2021 (or the prior
business day as applicable). The report will be presented to the City Commission at its next
regularly scheduled meeting, unless the City Commission requests such presentation at an
earlier -scheduled Special Commission meeting. In each succeeding fiscal year for which
audit services will be provided, the audit report, in its final form and including the
management letter, shall be completed each year no later than March 31 of the following
year (or the prior business day, as applicable). The report will be presented to the City
Commission at its next regularly scheduled meeting, unless the City Commission requests
such presentation at an earlier -scheduled Special Commission meeting. The contractor will
be required to present at an audit workshop if scheduled by the City Commission.
e. Provide periodic reports to the City assessing the impact of any significant regulatory
(Accounting Standards) changes and accounting or reporting developments proposed by
the Financial Accounting Standards Board / Governmental Accounting Standards Board or
any other significant financial / accounting matters that may affect the City.
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F. Working Papers - In all cases, the Firm will retain all working papers for a period of seven
(7) years and will provide the City and/or its assignees access, free of charge, to any or all
work papers for a period of seven (7) years.
G. Support Personnel - Support personnel will be made available by the City to provide
assistance, such as identifying locations of required records, gathering needed
documentation and supporting information and such other tasks that will serve to expedite
the audit, with the understanding that support personnel must be given consideration to
effectively perform the day-to-day requirements of their positions.
H. Inclusion - If any Services, functions or responsibilities not specifically described in this RFP
are necessary for the proper performance and provision of the Services, they shall be
deemed to be implied by and included within the scope of the Services to the same extent
and in the same manner as if specifically described herein. This section includes, but is not
limited to, any additional expenses to be incurred by the Firm in relation to the Services (an
example includes expenses incurred by the Firm if any state or federal agency requires any
external review - such as quality control - of the Firm's Services conducted for the City).
2-2 PROPOSER QUALIFICATIONS
To be eligible to respond to this Solicitation, the Proposer must demonstrate sufficient capacity,
resources and experience to provide Independent Auditing Services and must be licensed under
Chapters 473, Florida Statutes. Any Proposer that fails to meet all the following minimum
qualification requirements may be noted as "NON -RESPONSIVE" and will not be evaluated / scored.
At a minimum, the Respondent shall be licensed to do business in the State of Florida. Respondents
must be properly registered to practice their profession and licensed to engage in contracting in the
State of Florida at the time of Proposal submission. The Respondent shall submit copies of the
following;
• The firms Sunbiz registration
Additional experience requirements:
a) The Firm is a Certified Public Accounting firm;
b) The Firm is independent and duly licensed under Florida Statute Chapter 473 to practice in the
State of Florida. (Firms shall provide the current license number issued by the Florida Department
of Business and Professional Regulation);
c) The Firm has performed governmental financial audits and related services for a minimum of five
(5) years, preferably as lead auditors;
d) The Firm has conducted Federal and State Single Audits for at least three (3) governmental
entities within the past five (5) years;
e) The audit firm maintains a permanent office in Broward, Palm Beach and/or Miami -Dade County,
Florida;
f) The audit firm's professional personnel have received adequate continuing professional
education within the preceding two years as defined by the U.S. General Accounting Office's (GAO)
Government Auditing Standards;
g) The firm has no conflict of interest with regard to any other work performed by the firm for the
City of Opa-locka.
13 !Page
�' A t a m i n i m u m , P r o p o s e r m u s t p r o v i d e a t l e a s t t h r e e ( 3 ) r e f e r e n c e s o f c l i e n t s t o w h i c h i t h a s
p r o v i d e d - S e r v i c e s . I f a v a i l a b l e , s u c h - r e f e r e n c e s s h o u l d - b e r e p r e s e n t a t i v e s o f F l o r i d a -
j u r i s d i c t i o n s t o w h i c h t h e P r o p o s e r i s c u r r e n t l y p r o v i d i n g , o r h a s p r o v i d e d , S e r v i c e s w i t h i n
t h e l a s t f i v e ( 5 ) y e a r s .
�' R e l e v a n t E x p e r i e n c e . R e s p o n d e n t s m u s t h a v e c o m p l e t e d a t l e a s t t h r e e ( 3 ) g o v e r n m e n t a l
a u d i t i n g p r o j e c t s s i m i l a r i n s i z e a n d n a t u r e w i t h i n t h e p a s t f i v e ( 5 ) y e a r s .
2 - 3 T E R M O F C O N T R A C T
T h e t e r m o f t h e c o n t r a c t i s a n t i c i p a t e d t o b e t w o f i s c a l y e a r s w i t h a o n e y e a r r e n e w a l , s u b j e c t t o
n e g o t i a t i o n o f t e r m s w i t h t h e c o n t r a c t o r a n d t h e c o n c u r r e n c e o f t h e C i t y o f O p a - l o c k a C i t y
C o m m i s s i o n a n d a v a i l a b i l i t y o f a n n u a l a p p r o p r i a t i o n . E a c h r e n e w a l o f t h e a g r e e m e n t i s c o n t i n g e n t
u p o n a p p r o v a l b y t h e C i t y a n d c o n t i n u e d s a t i s f a c t o r y p e r f o r m a n c e b y t h e V e n d o r i n a c c o r d a n c e
w i t h t h e t e r m s o f t h e a g r e e m e n t . T h e C i t y , a t i t s s o l e d i s c r e t i o n , r e s e r v e s t h e r i g h t t o e x t e n d t h i s
C o n t r a c t f o r u p t o o n e h u n d r e d - e i g h t y ( 1 8 0 ) d a y s b e y o n d t h e c u r r e n t C o n t r a c t p e r i o d t o e n s u r e
c o n t i n u i t y o f S e r v i c e s .
P A R T I I I
P R O P O S A L R E Q U I R E M E N T S
1 4 1 P a g e
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be organized in
the manner specified below and include all information required herein. The proposal must name
all persons or entities interested in the proposal as principals. The proposal must declare that it is
made without collusion with any other person or entity submitting a proposal pursuant to this RFP.
1. Cover Letter / Executive Summary
2. Company Background /Qualifications
3. Scope & Methodology
4. Cost Proposal
5. Resumes and Certifications
6. Past Performance & Experience
7. Attachments
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 1/z "x 11" paper, portrait orientation, with headings and
sections numbered appropriately. Ensure that all information is written legibly or typed. The
following should be submitted for a proposing firm to be considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of
contact person, date, and the proposal number and description.
3.2.2 Tab 1 - Table of Contents
Include a clear identification of the material by section and by page number.
3.2.3 Tab 2 - Letter of Transmittal
3.2.3.1 Limit to one or two pages.
3.2.3.2 Briefly state the Proposers understanding of the work to be done and make a
positive commitment to perform the work.
3.2.3.3 Give the names of the persons who will be authorized to make representations for
the Proposer, their titles, addresses and telephone numbers.
3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the
Proposer's responses to the City's Request for Proposal.
3.2.4 Tab 3 - General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing Address and Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for information or
services if different from name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if business is local, national, or international and indicate the business legal
status (corporation, partnership, etc.).
3.2.4.6 Give the date business was organized and/or incorporated, and where.
3.2.4.7 Give the location of the office from which the work is to be done and the number of
professional staff employees at that office.
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3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies.
If it is, please state the name of the parent company.
3.2.4.9 Stateifthe business is licensed, permitted and/or certified to do business in the
State of Florida and attach copies of all such licenses issued to the business entity.
3.2.5 Tab 4 - Project Approach (Scope & Methodology)
Describe in detail your proposal to fulfill the requirements of the scope of services listed in section
2.2 of this RFP.
3.2.6 Tab 5 - Experience and Qualifications (Personnel History and Experience)
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP
as listed in section 2-2 of the Scope of Services.
Include resumes, not exceeding one page each, of all key personnel who will be assigned to the City.
3.2.7 Tab 6 - Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to complete each
component of the Program.
3.2.7.2 Indicate the earliest available start date for your project team.
3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1.
3.2.8 Tab 7 - Pricing of Services (Cost Proposal)
3.2.9 Tab 8 - References (Past Performance and Experience)
3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided
Financial Accounting Services. Include the name of the organization, brief description of the
project, name of contact person telephone number and email address.
3.2.10 Tab 9 - Additional Forms
Proposers must compete and submit as part of its Proposal all of the following forms and/or
documents
• Proposer Qualifications
• Certification regarding debarment and suspension
• Drug Free workplace certification
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY
PROPOSER.
16I -Page
PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review and discuss all proposals
submitted.
The Selection Committee will use a point formula during the review process to score proposals and
assign points in the evaluation process in accordance with the evaluation criteria. The Proposer
shall satisfy and explicitly respond to all the requirements of the RFP including a detailed
explanation of how the services shall be performed.
Each proposal will be reviewed to determine if the Proposal is responsive to the submission
requirements outlines in the Solicitation. A responsive Proposal is one which follows the
requirements of this Solicitation that includes all documents are submitted in the format outlined
in this Solicitation, is of timely submission, and has the appropriate signatures as required on each
document. Failure to comply with these requirements may result in the Proposal being deemed non-
responsive. The Contract (s) will be awarded to the most responsive proposer whose Proposal best
serves the interest of and represents the best values to the City of Opa-locka.
4-2 EVALUATION CRITERIA
The Committee may select and choose to invite any and/or or all firms to make a presentation and
be interviewed by the Committee as part of the evaluation process for this Solicitation. The
Committee's decision will be communicated by staff to all Respondents. The Respondent's
presentation may clarify but may not modify their submitted proposal. Any discussion between the
presenter (s) and Evaluation Committee during presentations are intended only for purposes of
providing clarification in response to questions from the Committee.
Category
Points
Experience and Qualifications of the Firm
Provide a brief introduction narrative letter highlighting the structure of the firm
including component firms, legal nature of organization and number of years in
existence and primary markets served; Give the location of the office from which the
Work is to be done and the number of partners, managers, supervisors, seniors and other
professional staff employed at that office (the "Home Office") that will be assigned to the
City's audit. Included in this narrative shall be a list of any exemptions or assumptions
made by the Respondent.
1. Specifically address the areas listed in RFP - MINIMUM REQUIREMENTS/
QUALIFICATIONS:
a. The Respondent must be a Certified Public Accounting Firm, duly licensed under
chapter 473 and qualified to conduct audits in accordance with government auditing
40
17 !Page
standards as adopted by the Florida Board of Accountancy. Respondent shall submit
copies of active license(s).
b. The Respondent must meet applicable independence criteria requirements including,
but not limited to, Government Auditing Standards issued by the Comptroller General of
the United States of America (The Yellow Book), Section 473.315, Florida Statutes
(Independence) and 61H1-21.001, Florida Administrative Code, Independence. Each
Respondent shall provide with their proposal a statement that they meet the
appropriate criteria for independence.
c. The Respondent must submit proof that the personnel assigned to this Contract, from
their own staff and any proposed sub -consultants, have received adequate continuing
professional education within the preceding two years as defined by the U.S. General
Accounting Office's (GAO) Government Auditing Standards.
d. Respondent submit a copy of the report on its most recent external quality control
review, completed within the past three (3) years, with a statement whether that quality
control review included a review of specific government engagements.
e. The Respondent must submit proof that it has performed governmental financial
audits and related services for a minimum of five (5) years, preferably as lead auditors;
f. The Respondent must submit proof that it has conducted Federal and State Single
Audits for at least three (3) governmental entities within the past seven (7) years;
g. The Respondent must satisfy City's minimum insurance requirements, including any
requests to be named additional insured.
2. Provide information on whether any disciplinary action has been taken against the
firm at the Federal or state level and, if such action has been undertaken, the current
status of the action.
3. References - Provide a listing of comparable contracts the firm has performed for
similar services as those required under this Solicitation for at least three (3) public
entities over the last seven (7) years. The listing should identify the following:
a. Client
b. Description of work
c. Total dollar value of the contract
d. Dates covering the term of the contract
e. Client contact person, phone number and email
f. Statement of whether the Proposer was the prime or Sub -consultant
g. Results of the project
If available, such references should be from public entities within the State of Florida for
which the Respondent is currently providing, or has provided, said Services within the
181Page
last seven (7) years. Only one reference may be used for services provided for the City
of Opa-locka.
Note: Please be advised that it is the sole responsibility of each Proposer to
provide accurate and up to date information regarding references. In the event
that the City is unable to either verify the information submitted or if the
information is incorrect. the Proposer may be deemed NON -RESPONSIVE.
4. Describe the experience and length of time the firm has provided services performing:
a. Audits of governmental entities, including preparing governmental financial
statements in conformance with GASB Pronouncements, Statements and
Interpretations.
b. Federal Single Audit
c. Florida Single Audit
d. Special Audits
5. Describe current and projected workloads/contractual obligations and how these
obligations will impact the firm's ability to provide the required Services during the
required timeline described in Scope of Services
6. Describe any prior experience with State and Federal grant programs.
Key Personnel's Qualifications and Experience
1. Provide an organization chart showing all key personnel, including their titles, to be
assigned to this Project. The chart must clearly identify the Proposer's employees and
those of any Sub -consultants and shall include the functions to be performed by the key
personnel.
2. Provide resumes and job and other detailed qualifications on all key personnel who
will be assigned to this Project, including any key personnel of Sub -consultants. Include
information on certification, licensure, and CPE training.
Note: It should be understood that it is the intent of the City to insist those indicated as
the project team in this RFP Response actually execute the Project. After Proposal
submission, but prior to the award of any Contract issued as a result of the Solicitation,
the Proposer has a continuing obligation to advise the City of any changes, intended or
otherwise, to the key personnel identified on its Proposal.
3. Identify the firm's management support personnel to be available for technical
consultation.
4. Describe the experience, qualifications and other critical information, including
relevant experience on pervious similar projects, of all key personnel, including those of
the Subconsultant who will be assigned to the Project.
25
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5. The Respondent must submit proof that its professional personnel have received
adequate continuing professional education within the preceding two years as defined
by the U.S. General Accounting Office's (GAO) Government Auditing Standards
Understanding of Scope of Services and Proposed Approach
1. Describe the firm's ability to fulfill all elements of the Scope of Services described in
the RFP.
2. Describe the firm's methodology including specific policies, procedures or techniques
to be used in performing the Services. It is the objective of the City that the successful
firm adequately staffs the audit with the appropriate number of experienced and trained
personnel to adequately provide the required Services. A trained and experienced
manager is required to be active on -site to properly manage and supervise the audit
team and daily activities of the audit.
3. Identify the specific individual who would serve the City as the primary on -site person
in charge of the financial audit and the single audit (include individual's resume setting
forth qualifications and Government Accounting experience).
4. Describe the manner in which the firm intends to segment the engagement and
describe the hours of staff time at each level that will be devoted to each segment.
5. Describe the procedures of the firm for ensuring quality control and the confidentiality
of information obtained from clients.
6. Describe the firm's approach to the scheduling of Work and prioritizing the City's
requests.
7. Estimate the hours of availability of the firm for the City's required Services, including
the hours of availability of Proposers key personnel. If Sub -consultants are utilized,
estimate the hours of availability of each Sub -consultant.
8. Address the firm's ability and approach to complying with the reporting requirements
in the Scope of Work.
9. Describe the firm's ability and approach to providing the optional Services (refer to
the RFP Document).
10. Provide any information regarding the Proposer's general work plan which the
Proposer deems relevant
25
Price Proposal
Please include the fees and any other costs that will be charged to the City for providing
the services requested under this Solicitation. Include the total cost of services for each
audit year. The pricing information should be clear and unambiguous to allow the City
the ability to correctly identify the costs associated with doing business with the
Proposer. The top ranked Proposer(s) may be asked to provide a breakdown of their
price proposal. The pricing should include the total cost to complete the Services
10
201Page
requested in this Solicitation including, but not limited to materials, labor, equipment,
bonds, insurance, etc., as necessary to ensure proper delivery of Services as requested
in this RFP.
Rates for Additional Professional Services: If it should become necessary for the City
to request the Auditor to render any additional services to either supplement the
services requested in this Request for Proposals or to perform additional work as a
result of the specific recommendations included in any report issued on this
engagement, then such additional work shall be performed only upon approval by the
City. Any such additional work agreed to between the City and the firm shall be
performed at the same rates, set forth in the schedule of fees and expenses provided by
the top ranked Proposer.
TOTAL
100
4-3 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection Committee in
order to clarify their proposals. Only those firms with the highest rated scores in accordance with
the stated criteria and their weights will be invited to give oral presentations. However, the City
has the right to accept the best proposal as submitted, without discussion or negotiation.
If the City determines that such presentations are needed, a time and place will be scheduled for
oral presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of
the proposal submitted, and its qualifications to perform the specified services. During the oral
presentations, the Proposers should relate their discussion to the evaluation criteria, which will
include (but not be limited to) their approach to the project. The proposed Lead CPA Auditor (Audit
Partner and Audit Manager) must be in attendance.
The Evaluation Criteria may be changed for the oral presentations evaluation phase. References
and site visits (if completed) shall be included in the final evaluation criteria, along with other
criteria and weights as determined by the Selection Committee. Finalists will be informed as to the
revised criteria, if any, prior to their oral presentation.
Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers
to submit such additional information bearing upon the Proposer's ability to perform the services
in the Agreement as the City deems appropriate.
4-4 FINAL SELECTION
The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be
the sole judge of its own best interests, the proposals, and the resulting negotiated agreement. The
City's decisions will be final. Following the notification of the selected firm, it is expected that an
Agreement will be executed between both parties. City staff will recommend award to the
responsible Proposer whose Proposal is determined to provide overall best value to the City,
considering the evaluation factors in this RFP.
21 !Page
4-5 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals -and oral presentations a recommendation
will be made to the City Manager for submission to the City Commission for final approval. Upon
Commission authorization, contract negotiations will be initiated with the first ranked firm. If those
negotiations are unsuccessful, the City will formally terminate negotiations with the first ranked
firm and will commence contract negotiations with the next ranked firm, etc. Upon successful
contract negotiations with the prevailing firm, the remaining firms will be notified that the process
has been completed and that they were not selected.
221Page
RFP NO. 21-XXXXXXX
INDEPENDENT AUDITING SERVICES
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's
Occupational License in the area of their fixed business location. The following information MUST
be completed and submitted with the proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Individual ()
3. If Corporation, state:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of
such authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has
supplied service/commodities meeting the requirements of the City of Opa-locka
specification, during the last thirty-six months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding
any resulting contract The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform
all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are
in conflict, the most stringent requirement shall apply.
231Page
RFP NO: 21-XXXXXXX
PRICE PROPOSAL FORM
INDEPENDENT AUDITING SERVICES
PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install
all of the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the
scope of the Project after the Contract Date.
As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and
services necessary to provide a complete, in place Project for the Proposed Price of:
LUMP SUM PRICE: $ (PER FISCAL YEAR)
Additional Services - It is anticipated that the Proposer would use staff with a variety of skill and
experience levels in providing any additional services contemplated in the RFP. Therefore, firms
shall provide a comprehensive hourly rate for each type of staff, using the generic guide below. The
firm may propose a separate schedule for each type of additional service offered by the Proposer. It
is expected that the City would authorize additional services on an individual basis. The City would
jointly determine with the Firm a not -to -exceed price for each project, using the contractually
established rates.
ILLUSTRATIVE GUIDE FOR PROPOSING HOURLY PRICE FOR
ADDITIONAL SERVICES
LEVEL
EXPERIENCE
HOURLY
BILLING RATE
QUALIFICATIONS
RESPONSIBILITIES/SPECIALTY
Paraprofessional
junior
Senior
Manager
Partner
Specialists
SUBMITTED
THIS
BID SUBMITTED BY:
DAY OF
2021.
Company Telephone Number
241Page
Name of Person Authorized to Submit
Bid
Signature
Title
Fax Number
Email Address
251Page
CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its
Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible
for the award of contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract
or subcontract; violation of Federal or state antitrust statutes relating to the submission of
offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion, or receiving stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph 1-B
of this provision.
2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners;
partners; and, persons having primary management or supervisory responsibilities within a
business entity (e.g., partner or principal). This Certification Concerns a Matter Within the
Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or
Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001,
Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any
time prior to contract award, the Proposer learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not
necessarily result in withholding of an award under this solicitation. However, the
certification will be considered in connection with a determination of the Proposer's
responsibility. Failure of the Proposer to furnish a certification or provide such additional
information as requested by the Contracting Officer may render the Proposer non-
responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render, in good faith, the certification required by paragraph
(a) of this provision. The knowledge and information of a Proposer is not required to exceed
that which is normally possessed by a prudent person in the ordinary course of business
dealings.
261Page
E. The certification in paragraph (a) of this provision is a material representation of fact upon
which reliance was placed when making award. If it is later determined that the Proposer
knowingly rendered an erroneous certification, in addition to other remedies available to
the Government, the Contracting Officer may terminate the contract resulting from this
solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES
FULLY WITH THE ABOVE REQUIREMENTS.
Signature
Printed Name
271Page
CITY OF OPA-LOCKA
RFP NO. 21-XXXXXXX
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and
service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual
services, a bid/proposal received from a business that certifies that it has implemented a drug -free
workplace program shall be given preference in the award process. In order to have a drug -free
workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of controlled substances is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction on or plea
of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled
substance law of the United States or any singular state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee
who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of Section 287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug -free workplace program, which
meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1)
through (6) above.
Date Signature
281PaLe
CITY OF OPA-LOCKA
NON -COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
being first duly sworn, deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the PROPONENT that has submitted the attached
proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the
attached Proposal and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other
PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with
the Work for which the attached Proposal has been submitted; or to refrain from
Proposing in connection with such Work; or have in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or conference with any
PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal
or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the
Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any
collusion, conspiracy, connivance, or unlawful agreement any advantage against
(Recipient), or any person interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the PROPONENT or any other of its agents, representatives, owners, employees or parties
of interest, including this affiant.
Signed, sealed and delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
291E'����
NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business or
entity represented herein shall not discriminate against any person in its operations, activities or
delivery of services under any agreement it enters into with the City of Opa-locka. The same shall
affirmatively comply with all applicable provisions of federal, state and local equal employment
laws and shall not engage in or commit any discriminatory practice against any person based on
race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or
mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for
service delivery.
Sworn and subscribed before this
day of , 20
Notary Public, State of Florida
(Printed Name)
My commission expires:
By:
Title:
301Page
E -VERIFY
Effective January 1, 2021, public and private employers, contractors and subcontractors will be
required to register with, and use of the E -verify system in order to verify the work authorization
status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to
utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment
eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within
Florida during the term of the contract; and
b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor
/Consultant/ Contractor to perform work pursuant to the contract with the Department. The
Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of
Homeland Security's E -Verify System during the term of the contract is a condition of the contract
with the City; and
By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section
448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not
limited to utilization of the E -Verify System to verify the work authorization status of all newly hired
employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor
does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall
maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to
termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must
be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor,
the Contractor may not be awarded a public contract for a period of 1 year after the date of
termination. The Contractor acknowledges it is liable to the City for any additional costs as a result
of termination of the contract due to Contractor's failure to comply with the provisions herein.
311P
E -VERIFY FORM
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter into a contract with
a public employer to provide labor, supplies, or services to such employer in exchange for salary,
wages, or other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to or for a
contractor or another subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors and subcontractors will begin
required registration with, and use of the E -verify system in order to verify the work authorization
status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to
utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment
eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties
within Florida during the term of the contract; and
b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by
Vendor/Consultant/Contractor to perform work pursuant to the contract with the
Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the
U.S. Department of Homeland Security's E -Verify System during the term of the contract is a
condition of the contract with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project, by entering
into this Contract, the Contractor becomes obligated to comply with the provisions of Section
448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not
limited to utilization of the E -Verify System to verify the work authorization status of all newly hired
employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor
does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall
maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to
termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract
must be terminated immediately. If this contract is terminated for a violation of the statute by the
Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date
of termination.
Company Name:
Authorized Signature:
Print Name:
Title:
Date:
321Page
Office of the City Manager
780 Fisherman Street, 4th Floor
Opa-locka, FL 33054
John E. Pate, MS, CM Telephone (786) 338-6598
City Manager Email: jpate@opalockafl.gov
MEMORANDUM
To:
Mayor Matthew Pigatt
Vice Mayor Veronica Williams
Commissioner Sherelean Bass
Commissioner Chris Davis
Commissioner John Taylor J
From: John E. Pate, City Mana
Date: September 8, 2021
Re: Add-on agenda
Due to the City of Opa-locka being in a Financial Emergency it is important for the City to maintain
audited financials. I am requesting your approval to issue an RFP for Independent Auditing Services,
therefore the request is being presented as an add-on to meet the audit deadlines. Audited financial are a
pre -requisite for grants and loans.
This RFP would also the City to receive competitive responsive proposals.
Thank you for your continued support.
** END OF MEMORANDUM ***