HomeMy Public PortalAboutAB 19-269 2020 Single Event Concession Permit - Snow Bike RaceMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 19-269
Meeting Date: December 05, 2019
AGENDA ITEM INFORMATION
SUBJECT:
Request for Approval of the Single Event Concessions Permit – The 9th Annual Flash Point McCall Snow Bike Race - Saturday, January 25, 2020
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT:
$300 - $600
Parks and Recreation
KW
Originator
FUNDING SOURCE:
Event Revenue
Airport
Library
TIMELINE:
Winter Carnival 2020
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
This event was held at the McCall Golf Course for the first six years and had outgrown the venue. The event promoter worked with City staff to relocate the event to Riverfront Park
in 2017 to better accommodate and manage traffic, parking, spectators, and race participants. The event has received very little negative feedback over the years at this location and
the event promoter has worked to mitigate those comments for this year’s event. The event promoter left the site in as good if not better condition than when he arrived. The Parks
and Recreation Advisory Committee has reviewed the event proposal and voted unanimously in support of the relocation to Riverfront Park and keeping the event as a part of Winter Carnival.
Alterations have been made to the course to accommodate concerns from neighbors in Rivers Crossing regarding the closure of the pathway connection to town from Rivers Crossing during
last year’s event. This year’s course will only cross this road/path in two locations with traffic control to allow users to pass when safe to do so. The event promotor also made
efforts to contact the Rivers Crossing HOA regarding these efforts. Staff requests that Council Review and discuss the conditions outlined in the Single Use Agreement for the Snow Bike
Race.
Note: City staff spent far less time and energy on the event than in years past when the event was held at the golf course. Attached you will find a full description of the event and
a map of the venue and racecourse.
RECOMMENDED ACTION:
Approve the Single Event Concessions Permit for the Snow Bike Race based on the conditions or any revisions to the agreement and authorize the Mayor to sign all necessary documentation.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION