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Home My Public Portal Aboutr 13-177ego la ion of fhe �Borvug4 of &rteret, �N. �4- No. 13 -177 Date of Adoption 0-r 3, 2013 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES — DESIGN, CONSTRUCTION ADAHNI;STRATION AND OBSERVATION WESLEY PLACE FORCE MAIN AND GRAVITY SEWER REPAIR WHEREAS, the Borough of Carteret is in need of engineering and inspection related services with regard to Design, Construction Administration and Observation for Wesley Place Force Main and Gravity Sewer Repair; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise for said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $105,600.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for engineering and inspection related services with regard to Design, Construction Administration and Observation for Wesley Place Force Main and Gravity Sewer Repair at a total cost not to exceed $105,600.00 at the rate set forth in T &M's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of this resolution be forwarded to the Borough's Purchasing Department and T &M Associates. Adopted this 3" day of October, 2013 and certified as a true copy of the original on October 4, 2013. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN NV A.B. COUNCILMAN YES NO NV A.B. eai M MAZ TVESNO D7DASCIO X - Indicate Vote AB-Absent NV -Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council 0--tober 3 2013 CLERK K 1373 Broad Street, Suite 306, Clifton, New Jersey 07013 (973) 614 -0005 " fax (973) 614 -0025 CART -02290 Mayor Daniel Reiman Carteret Borough 61 Cooke Avenue Carteret, NJ 07008 Re: Force Main and Gravity Sewer Repair - Wesley Place Design Engineering and Construction Administration and Observation Dear Mayor Reiman: rm ASSOCIATES September 27, 2013 T &M Associates is pleased to submit this Scope of Services and Fee Estimate to provide engineering services to the Borough for the repair of the Borough's force main and gravity sewer on Wesley Place in Woodbridge. The proposed scope of services covers design engineering and construction administration and observation services for the proposed repair work. Also included in our fee estimate are the efforts to date related to the initial meetings, investigations, development of alternatives and concept plans, cost estimates, and the final pipe inspection coordination, observation and evaluation and summary report. In late June 2013, T &M was advised of a sinkhole on Wesley Place in Woodbridge which was confirmed to be over the Borough's 27" PCCP force main. The sinkhole is located approximately 10' downstream of an air release manhole at a high point on the force main and about 800' east of Tonlyn Place. Deterioration of the gravity sewer manholes downstream of this location from Harmony Way to the meter chamber and beyond the meter chamber was also observed. The 27" prestressed concrete cylinder pipe force main conveys the Borough's sewage from the Roosevelt Avenue Pump Station, down Roosevelt Avenue to Port Reading Road, through an easement on the Amerada Hess property, along Wesley Place and ultimately discharges to the Woodbridge sanitary sewer system at the intersection of Tonlyn Place and Central Avenue. This force main only handles sewage from Carteret's main pump station and does not have any other users or connections from Woodbridge. Based on the most recent interior investigation of the force main and gravity sewer, replacement of approximately 710 LF of the force main is proposed from the vicinity of Old Road to the gravity system at Harmony Way, Additionally, lining of 275 LF of gravity sewer to the manhole on Tonlyn Place downstream of the meter chamber and rehabilitation of related manholes is proposed. Our scope of design engineering and construction phase services is as follows: ENERGY & UTILITIES • ENVIRONMENTAL SERVICES • PUBLIC WORKS REAL ESTATE DEVELOPMENT • TRANSPORTATION • WATER RESOURCES Regional Offices in NEW JERSEY, PENNSYLVANIA and OHIO ® September 27, 2013 CART -02290 Lc: Mayor Daniel l�� Reiman i�'I Re; Force Main and Gravity Sewer Repair — Weo`PR &iATES Page 2of6 Design Engineering and Construction Administration and Observation A. DESIGN ENGINEE Survey and Basemappine T &M will perform topographic survey of Wesley Place from Old Road to the gravity manhole downstream of the meter chamber. The topographic survey will locate visible utilities, valve boxes, storm sewer lines, sanitary sewer, etc., within the roadway or easement and to 5' beyond the curb or edge of pavement. It will also locate the meter chamber and adjacent features. (it is assumed the Borough will coordinate with Woodbridge for access to the meter chamber site.) Using the field survey information, basemaps will be prepared at a scale of 1" = 20'. These maps will be forwarded to underground utility companies including gas, telephone, water, electric and cable to confirm or obtain additional utility location and depth Information. All proposed construction is anticipated to occur within existing Township rights -of -way or easements. Preparation of easement descriptions and /or easement mapping is specifically excluded from this task. Our proposal assumes the cost for Police officers for traffic control (if necessary) will be covered by the Borough. Soil T &M recommends geotechnical work Including the completion of two soli borings along the proposed route of the force main repair and preparation of a geotechnical report. it is proposed to advance the soil borings to a depth of approximately 10 to 15 feet. It is assumed the Borough road opening permit fees will be waived and any costs to cover Police officers required for traffic control will be borne by the Borough. The geotechnical report will present soil conditions and findings, and will provide recommendations related to dewatering, pipe foundation, bedding and trench backfill. The borings and report will be included in the contract documents for use by the contractors In developing their bids for the proposed storm sewer replacement. Preparation of Construction Plans and Specifications Utilizing the survey information and basemapping prepared under the first task and the utility information gathered from the respective utility companies, T &M will prepare construction plans for a new parallel force main and the repair of the gravity sewer and manholes. Construction details, Including but not limited to, piping, manholes, bedding, trench backfill, pavement restoration, etc., will be incorporated Into the construction plans. Construction specifications will be prepared in Construction Specification Institute (CSI) format and we will utilize T &M's standard front end documents including Information for Bidders (IBs), General Conditions (GCs), Special Provisions (SPs) and Proposal Form. Permittintt This project is anticipated to disturb more than 5,000 SF and accordingly will require Soil Erosion and Sediment Control Certification from the Freehold Soil Conservation District. T &M will prepare and submit the necessary permit package, including the application forms executed by the Borough, plans and application fee. The estimated application fee is $900 and it is assumed the Borough will pay the fee directly. CART -02290 ,� i� September 27, 2013 Le: Mayor Daniel Reiman �-i Re: Force Main and Gravity Sewer Repair — WeSte`j•tt't WATES Page 3of6 Design Engineering and Construction Administration and Observation Bidding)?hase Upon completion of the construction plans and specifications, we will forward a draft set of the documents to the Borough for review and authorization to proceed with bidding. Upon authorization from the Borough, T &M will assist Carteret In advertising the project for bids and in responding to questions arising during the bidding phase from prospective bidders. T &M will attend the receipt of bids with appropriate Borough officials and will assist the Borough in the bid review process including an evaluation of the contractor's bid submissions. As part of this effort, T &M will prepare a bid tabulation sheet comparing the various bids received, review the credentials of the low bidder and prepare a recommendation of award. B. CONSTRUCTION ADMINISTRATION AND OBSERVATION T &M will provide the following services relative to construction administration and observation: • Assist the Borough In preparation of contracts for review by the Borough Attorney and execution by the contractor and Carteret. • Arrange for and attend a preconstructlon meeting with the contractor, Borough representatives, Police Department, and affected utility owners. • Review shop drawings for the proposed pipe, manholes, lining, and other specific Items of work. • Provide contract administration services during the construction of the project including correspondence, contractor /client meetings, utility meetings, review of payment requests, and preparation of payment certificates and change orders if required. • Construction observation services during the new force main construction and the gravity sewer lining and manhole rehabilitation, final testing of the improvements, and restoration. Our scope of services and fee assumes an active construction period of approximately 4 weeks. • Once construction has been completed, we will prepare a final punchiist and closeout documents for the project. • Prepare final payment certificate and change order and transmit closeout documents to the Borough. • T &M will prepare record drawings of the completed sewer construction based on information provided to us from the contractor awarded the project, CART -02290 S l September 27, 2013 Le: Mayor Daniel Reiman tv" Re: Force Main and Gravity Sewer Repair— West !Pfd AT E s Page 4 of 6 Design Engineering and Construction Administration and Observation PROJECT FEE AND SCHEDULE T &M is prepared to commence the survey and design services outlined above immediately upon authorization from the Borough. Note that once plans are finalized, required permit applications will be submitted. Freehold SCD certification will take an estimated 30 -45 days to obtain, however, we will attempt to get SCD Approval to proceed as soon as possible given the circumstances. Professional services will be billed monthly and in accordance with our current Engineering Contract. A breakdown of the proposed costs for the various engineering services identified above is as follows: A. Design Engineering • Survey, Design Engineering; SCD Permit Application $32,600 • Soil Borings and Geotechnical Report $6,500 B. Bid Phase Engineering $3,900 C. Construction Phase Services $37,600 TOTAL $80,600 Preliminary Engineering In addition to the above Design and Construction Phase services, the following emergency and support services have been provided to the Borough for the project. Sinkhole and Sewer Line investigation and Preliminary Engineering Services • Sink hole investigation • Emergency contractor coordination and oversight • Develop and review alternative repair options • Repair option detailed construction cost estimates • Prepare summary report of findings and recommendations for repair • Prepare and review Internal pipe Investigation alternatives and arrangements • Oversight of internal sewer Investigations • Review of internal investigation videos and reports Preliminary Engineering - Meetings, investigations, alternatives, costs, etc. $25,000 The total costs for the investigation, design and construction phase services Is a not -to- exceed fee of $105,600. CART -02290 Le: Mayor Daniel Reiman September 27, 2013 Re: Force Main and Gravity Sewer Repair — WeA4FOl3Eel ATE 8 Page 5 of 6 Design Engineering and Construction Administration and Observation Thank you for the opportunity to submit this proposal. We look forward to working with you on this project. Should you have any questions or require any additional information relative to the above, please do not hesitate to call. Very truly yours, T &M ASS CIATES D Lzu-t� DONALD J. NORBUT, P.E., C.M.E, CARTERET BOROUGH ENGINEER DJN:1JM:scb Enclosure cc: John DuPont, PE, Borough of Carteret Kathleen M. Barney, Clerk Patrick DeBlasio, CFO N:` �aM1\ 02290\ fgve:ponOence \Carteret-admu�llhl MM_'ofW Mein RepaVsWes g. Prop,Ad. F OFFICE OF FATTfLEEN Tf, EARNFY, P.,A1C /CAjC MUNICIPAL CLERH TEL (732) 541 -3800' FA?_ (732) 541 -8925 61 COONE AVENUE CA RTERET, NEW JERSEY 0700: October 3, 2013 70: Patrick J.DeBlasio, Treasurer Borough of Carteret , REQUEST FOR CERTIFICATION. OF A VAILABLE FUNDS: Asmciates Il�i rilg Services, Re: Iksigp; .Construction Frltdnistration act3 Observation tiesley Place Force (din and Gravity Sa,pr R epair . Name ofAccou AMOUNT TO BE ENCUMBERED: Not to Dcceod $105 c KATI=EN M_ B z Y, Municipal Clerk- CERTIFICATION OF A.VATLABELITY OFYMIMS I, Treasurer Of the Borough oa Carteret; do hereby ceril = y that t hera ar e s uC- � Ic i ent tunds_avalable..in t�a;eurent - - -- ___ budget.to_eaable he lvlunicipal Council zo authori_e the entering into a contract be a_nd: tween the Borough of Ozr Bret 7 1 vYI �J3oC, The funds available for this contract are in the Budget, Li the accourti of: Y in the amount of /o S /_ ,.3 By this certi 1cation, 1 have hereby encumbered the above named account f r ffi amount of he contract. BIPC eLc. -._ FA T PI - J. DeBLAS10, Treasurer Date:_ /�� X413 fIZtfli i � � r,L t :LP MIOOIESEX COUNT Ylbm / AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Star Ledger, a newspaper which is printed in Newark, New Jersey and published in Essex County, of general circulation in said county and state. One (1) time(s) once in each issue as follows: OCTOBER 29, 2013 ry Notary PublifdM Kathleen M. Barney, AvC NOTARY PUBLIC OF NEW JERSEY Municipal Clerk MY COMMISSION EXPIRES MAY 2 Sworn and Subscribed before Me this�2L-,Lday of B C I COO C NEW JE 0700 THIS AGREEMENT: made this 4rd of October 2013 By and between: T &M Associates 1373 Broad St., Suite 306 Clifton, NJ 07012 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008 As per Resolution Number 13 -177, THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR ENGINEERING SERVICES FOR DESIGN, CONSTRUCTION ADMINISTRATION & OBSERVATION FOR WESLEY PLACE FORCE MAIN & GRAVITY SEWER REPAIR, NOT TO EXCEED $105,600.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate offices and their corporate seals to be hereto affixes, the day and year written above. WITNESSED BY: For the Car oration: �g BY: ' C TITLE: C 1rd —e' tw'a BOROUGH OF CARTERET BY: P. CL No•. Daniel J. Reiml M4yor G Kathleen M, Barney Municipal Clerk