HomeMy Public PortalAbout160_053_Infrastructure Committee Minutes - 5. 8. 14 INFRASTRUCTURE COMMITTEE MINUTES
CITY OF TYBEE ISLAND
May 8, 2014
5:30 P.M.
ATTENDEES: Paul Wolff, Diane Schleicher, Monty Parks, Joe Wilson, Barry Brown,
Angela Hudson, George Reese, Chris Stovall and Rob Callahan.
Approve the minutes of the previous meetings—Paul Wolff called the meeting to order;
asked for a motion to approve the minutes from the 4.10.14 meeting. Rob Callahan so
moved. Barry Brown seconded. Vote was unanimous.
Old Business:
I. Update on Jones Avenue and Sewer Force Main from#6 Lift Station:
a. Thomas and Hutton, Chris Stovall
i. GEFA Loan Approved
ii. Staff and Engineer completing GEFA paperwork
1. GEFA wants an updated budget—Chris Stovall states that
the numbers looked great from the contract; so we've
talked about doing the next section(Force Main); I've put
together a letter for Angela Hudson with a revised budget;
now knowing about the good numbers that we got here, the
original cost estimates that we did, I think we'll be in well
below those numbers; so there's enough money to do the
project; we will need to go out and get a survey design
done so we can send in a permit to the DOT, to do the
work; that will take a little bit of time; it should be able to
be done while the contractor is out here, and because we're
using his numbers, we'll probably save, off of this estimate
here, a good 15%, at least.
iii. Jones Water Lines has begun—George Reese states, they've got
360 feet of the water line in, as of today; the contractor stated that
they would do about 500 feet a week; project will take a good 6
months to complete; May 14th they will start laying the force main;
silk fencing is up; all ready to dig.
b. Force Main from#7 Lift Station
i. Should City Add this project to the current project using GEFA
funding?
ii. Discuss process for adding project—Chris Stovall states GEFA
doesn't have an issue with us adding this project to the current
loan; what we have to do is put in a new budget, so that's what I
have sent over to Angela.
Paul Wolff asked George, #7 was next on your priority list, right?
George replied, yes, it's the first one to be done due to the age of
the line; the worst part of that line runs along Hwy. 80,up to
Campbell Ave.; the engineers will have to look into whether it's
put under the parking area, sidewalk or directional drill; directional
drill is probably the way to go. Chris states based on the prices that
we got for directional drill, and we know we're going to have to
drill under the wetlands already, which is about half the project, so,
to me, we've got such a great deal on the price from him already,
it'll be a much quicker project; a lot less environmental concerns.
Paul states, my reasoning on this, especially with the EPD issues
that we had with the rupture,with the fact that we said we're going
to be proactive in correcting all of these problems, that we
recommend to Council that we move forward with trying to use
what's left in that GEFA loan, to go ahead and replace Force Main
#7. Rob Callahan so moved. Barry Brown seconded. Vote was
unanimous.
II. Update on Hwy 80 Trails Project
a. Thomas and Hutton, John Giordano
i. Discuss timeline for approval by the COE and GDNR
ii. Staff filled out& sent the COE and Coast Guard Application forms
for Thomas and Hutton to complete
b. TAP Grant for phase II
i. Submitted to the MPO on April 30, 2014
III. Elevation to FEMA standards of Well House—Thomas and Hutton, Chris Stovall
a. FEMA Grant
i. Staff is working on pre-application form—Diane Schleicher states
George has been working with Dianne Otto on the pre-application
form, due to the Zoning questions.
New Business:
I. Solomon Avenue
a. Purchase a Grader for more frequent maintenance—Joe Wilson states I'm
able to use the dirt and gravel that's there; I've been using a demo grader;
has done North Beach parking lot, Solomon all the way from Beyers to
Campbell is done, White Rock Lane also.
Paul Wolff states, may I assume the vote is unanimous in supporting Joe's
bid for the grader and backhoe. Rob Callahan so moved. Barry Brown
seconded.
b. Contract out the maintenance of Solomon Avenue—Barry asked if we
could get Joe and staff to keep a man hour schedule for their work on
Solomon so we can figure out if it's cheaper to sub it out or do it in house;
get some realistic numbers so we will know for sure the direction we need
to go. Paul states that is a good idea Barry, on the man hour thing.
With no further business to discuss, Paul Wolff asked for a motion to
adjourn. Rob Callahan so moved. Barry Brown seconded.
A quorum of city council members may be present which would constitute a meeting.
Respectfully submitted by Karen Reese on 6.10.14