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Home My Public Portal About20140710AmendedPacket2 Table of Contents 000_000_20140710AmendedAgenda2 1 050_010_20140612 Minutes 4 050_011_Attachments 11 050_020_20140626M i nutes 17 050_030_20140630M i nutes 20 090_010_TPP2015SEA_CCAR 21 Agenda Request for 7-10-14 21 PP CC 22 090 020 NYE2014-15SEA CCAR 27 Agenda Request for 7-10-14 27 NYEF CC 28 NYEF CC 28 TITC_2014-15 New Years Eve Fireworks SEA 33 090_030_2014S4ASEA_CCAR 36 Agenda Request for 7-10-14 36 SFA CC 37 pagel 37 SFA CC 090_040_LDBB2014SEA_CCAR 48 Agenda Request for 7-10-14 48 LDBB for CC 49 090_050_ToT2014SEA_CCAR 59 090_060_CW M 52015 S EA_CCAR 65 SEApgs1-17 65 SEA next 15 pages 82 CWMS-2015_general budget breakdown 92 Sheetl 92 090 070 PirateFest 97 100_010_Agenda Request - RiskJockey Agreement_Redacted 112 100_011_RiskJockey - Agreement Short 113 100_012_RiskJockey- Legal Opinion 114 100_020_Agenda Request - List of approved roads for use of speed detection devices 115 100_021_List of Roadways for the use of speed detection devices 116 100_030_Agenda Request - 14th and Jones -4 way stop sign 118 100_050_MEMORANDUM OF UNDERSTANDING, 2014 119 100_060_Agenda Request - Force Main #7 - Engineering agreement 121 100_061_Thomas and Hutton - Engineering Agreement for Force Main #7 122 100_070_Agenda Request - Public Safety Building - Additional Costs 128 100_072_Elkins - Invoice#4 6-30-14 129 100_080_Agenda Request - Public Safety Building - CO#1 and Amended GMP 134 100_081_GMP 7.2.14 - Tybee Public Safety Building 135 100_082_Elkins - Change order logs 6-30-14 137 100_083_Elkins - CO#1 6-30-14 139 120_010_Millage rate 20140710 145 120_011_Updated version Copy of FY2014 Property Digest Advertisement (3)_Redacted 146 120_012_Millage workpapers 147 Document (21).pdf Document (22).pdf 149 120_020_Revocable License - Scarbrough - lof2 150 120_021_Revocable License - Scarbrough - 2of2 151 120_030_Variance - Marine Science Center 152 120_040_Site Plan Approval - Dixie Pedaler lof2 172 120_041_Site Plan Approval - Dixie Pedaler 2of2 184 120_050_Map &Text Amendments - Hendrickson & Flaby 186 120_060_First Reading Ord 34-2014; Sec 6-080 - Murals or Scenes 195 120_070_First Reading Ord 39-2014; Sec 3-090.1 - buffer ordinance 201 120_080_First Reading Ord 40-2014; Sec 3-090 - development regulations 218 120_090_First Reading Ord 37-2014; Sec 5-140 - minor subdvision longevity 221 120_100_First Reading Ord 13B-2014; Sec 3-080 - residential driveways 226 120 110 Minutes PC 20140617 232 130_010_Second Reading Ord 33-A-2014 Sec 9-030 permit placards 255 130_020_41-2014 Sec 12-1a9 leashing of surfboards - redlined - 07 07 14 (2) 258 130_021_41-2014 Sec 12-1a9 leashing of surfboards 07.07.14 259 150_010_STWP Update_11.06.2013 261 150_020_Action Item List - July 2014 270 Sheetl 270 160_030_20140311BicyclePedestrianCommitteeNotes 271 160_040_20140114ParkingCommitteeMinutes 273 160 050 Infrastructure Committee Minutes - 2 13 14 276 160 051 Infrastructure Committee Minutes - 3 13 14 279 160 052 Infrastructure Committee Minutes -4.10.14 281 160 053 Infrastructure Committee Minutes - 5. 8. 14 284 AMENDED AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL JULY 10, 2014 7:00PM Please silence all cell phones during Council Meetings Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Rev. Hank Perry, Trinity Chapel Methodist Church Pledge of Allegiance IV. Recognitions and Proclamations 1 Employee of the Quarter 2 Wellness Participant of the Quarter V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 City Council Minutes, June 12, 2014 2 Special City Council Minutes, June 26, 2014 3 Public Hearing, First Reading of the Millage, June 30, 2014 VI. Consideration of Boards, Commissions and Committee Appointments VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Steve Willis, Vice Chair, Coastal Group of the Georgia Sierra Club to speak on proposed carbon emissions regulations. VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. IX. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License 1 Special Event Consideration, Tybee Polar Plunge, January 1, 2015: 8AM — 2PM, Walter W. Parker Pier & Pavilion (beach area — north or south side depending on winds) and roundabout 2 Special Event Consideration, New Year's Eve Fireworks (December 31, 2014 @ midnight); Walter W. Parker Pier & Pavilion 3 Special Event Consideration, 4th Annual Coastal Empire Beach Festival (September 6, 2014); 9AM — 4PM; Southside of Walter W. Parker Pier & Pavilion/portion of 16th Street Lot; Surfers for Autism, Inc. 4 Special Event Consideration, Labor Day Beach Bash 2014 (August 31); 7 — 11PM; Walter W. Parker Pier & Pavilion 5 Special Event Consideration, Taste of Tybee (September 25); 5:30 — 7:30PM; Walter W. Parker Pier & Pavilion 6 Special Event Consideration, Challenge Walk MS; Savannah/Tybee (March 8, 2015); 7:00am — 2:00pm; 10.25mi route details outlined in application; National Multiple Sclerosis Society 20140710AmendedPacket2 Page 1 of 286 20140708/jrl 7 Special Event Consideration, Tybee Island Pirate Fest (October 10 — 12); 16th Street parking lot w/beach area &Tybrisa/Strand Roundabout; SEABAR X. Consideration of Bids, Contracts, Agreements and Expenditures 1 Approval of proposed agreement between the Tybee Island Police Department and RiskJockey — Risk Jockey will provide 16 wearable video cameras for Tybee Island Police Officers in exchange to be the provider of online evidence dissemination and open records processing in connection to the lapel cameras use. 2 List of Roadways Approved for the Use of Speed Detection Devices 3 Public Safety Committee — Recommendation 2-1 to make the intersection of 14th and Jones a four- way stop 4 Marlowe & Company, LLC agreement per the recommendation of the Beach Task Force 5 Memorandum of Understanding, City of Tybee Island and Friends of Tybee Theater, Inc. 6 Force Main Replacement for Lift Station #7 —Thomas & Hutton Agreement - $25,000. Line Item 505.4310.54.1402 7 Public Safety Building —Additional cost from contingency due to design changes including structural modifications for revised steel at the sally port and changes to footing elevations and formed footers for elevation change and wet conditions - $23,829 8 Public Safety Building — CO#1 of $14,566 (radio control ground, relocate generator and removal of additional fuel tank) and amendment of Elkins GMP from $3,081,247 to $3,095,813 XI. Consideration of Approval of Consent Agenda XII. Public Hearings 1 Final Adoption, 2014 Millage to include Resolution 2 Revocable License/Indemnity Agreement, Michael Scarbrough 3 Variance — consideration of request for additional banners (signage), Marine Science Center, 1510 Strand/PIN 4-0008-03-001/Zone C-1/SE 4 Site Plan Approval — consideration of request for commercial business — Dixie Pedaler, LLC, 801 First Street/PIN 4-0019-01-018/Zone C-2 5 Map Amendment &Text Amendment, 38-2014, — consideration of rezoning 1 parcel from P-C to R- 1, Hendrickson & Flaby, Cedarwood Drive/PIN 4-0002-18-001/current zoning P-C, amended zoning R-1 6 Text Amendment, 34-2014, Sec 6-080(K), Murals or Scenes; Consideration of sign regulations 7 Text Amendment, 39-2014, Sec 3-090.1, Buffer Ordinance 8 Ordinance 40-2014, Sec 3-090, Development Regulations 9 Text Amendment, 37-2014, Sec 5-140, Minor Subdivision Plat Approval Procedure 10 Text Amendment, 13B-2014, Sec 3-080, Off-street Parking Requirements 11 Planning Commission Minutes, June 17, 2014 XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 33A-2014, Sec 9-030, Permit Placards 2 First Reading, 41-2014, Sec 12-1(a)(9), Use of municipal beaches and facilities XIV. Council, Officials and City Attorney Considerations & Comments 20140710AmendedPacket2 Page 2 of 286 20140708/jrl 1 Jason Buelterman a) Finance Committee 2 Wanda Doyle a) Public Safety Building XV. City Managers Report 1 Action Item List 2 Short-term Work Plan XVI. Minutes of Boards and Committees 1 CRC Minutes, May 19, 2014 2 Main Street BOD Minutes, May 21, 2014 3 Bicycle/Pedestrian Committee Notes, March 11, 2014 4 Parking Committee Minutes, January 14, 2014 5 Infrastructure Committee Minutes a) February 13, 2014 b) March 13, 2014 c) April 10, 2014 d) May 8, 2014 XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.orq. THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." 20140710AmendedPacket2 Page 3 of 286 20140708/jrl City Council Minutes 20140612 Consideration of Items for Consent Agenda Mayor pro tern Doyle called the consent agenda to order at 6:30PM on June 12, 2014. Those present were Paul Wolff, Monty Parks, Rob Callahan, and Bill Garbett. Also attending were Diane Schleicher, City Manager; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Dianne Otto, Manager, Planning and Zoning Department; and Janet LeViner, Clerk of Council. Mayor Buelterman, Councilman Brown and Attorney Bubba Hughes were excused. Mayor pro tern Doyle listed the following items on the consent agenda: • City Council Minutes, May 22, 2014 • Public Hearing Minutes, First Reading of the Proposed Budget, May 28, 2014 • Alcohol and Entertainment License Request: Liquor/Beer/Wine/Sunday Sales — Entertainment. Linchris Hotel, Corp DBA Ocean Plaza Beach Resort — Dolphin Reef (new owner), 1401 Strand. Discussion: Mr. Garbett recommended that in the future when background checks are done for new businesses out-of-state checks are made. Ms. Schleicher will move forward with this recommendation. • Private Parking Lot — Commercial District: Linchris Hotel, Corp DBA Ocean Plaza Beach resort — Private Parking (new owner — name change only — no change in lot or number of spaces, etc.), 1401 Strand • Alcohol License Request: Beer/Wine/Sunday Sales — Package Sales: Beer and Wine Only — Gift Shop: Linchris Hotel, Corp DBA Ocean Plaza Beach Resort — Market Place (new owner), 1401 Strand • Out of state travel o Jason Buelterman and Wanda Doyle, June 23 — 24, 2014, Washington, D.C. — to meet with local legislators for beach re-nourishment funding. o Chantel Morton , July 16 — 20, 2014, 2014 National Alliance of Preservation Commissions Forum, Philadelphia, PA o Diane Schleicher, Annual International City/County Managers Conference, Charlotte/Mecklenburg County, NC: September 14-17, 2014 • Debris Removal Contract Amendment, Phillips and Jordan • Public Safety Building: Structured Cabling Services. Budget Line Item: 100-1535-54- 2300 (IT— Computer Room Equipment) FY15 Budget • Memorandum of Understanding —John Eric Schleicher • Memorandum of Understanding — Savannah-Chatham Metropolitan Police Department. Discussion: Mr. Branch explained that this is an agreement Chief Bryson has requested which will assist in having part-time assistance from Savannah/Chatham Metro Officers during the season. Mayor pro tem Doyle called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order 20140710AmendedPacket2 Page 4 of 286 20140708/jrl • Invocation: Jan LeViner • Pledge of Allegiance Consideration of Boards, Commissions and Committee Appointments. • Ronald Bossick • Charles Matlock • Caren Madsen Clerk of Council Jan LeViner read the results of the public vote (attached). The vote was four votes for Ronald Bossick and one vote for Charles Matlock. Rob Callahan made a motion to approve the appointment of Ronald Bossick. Paul Wolff seconded. The vote was unanimous, 5-0. Report of Staff, Boards, Standing Committees and/or Invited Guests Quarterly Report Tybee Island Fire Department. Mr. Parks had several questions for Ms. Schleicher regarding the quarterly report to include a breakdown of fire calls. Ms. Schleicher explained to the satisfaction of Mr. Parks. River's End Campground. Mr. Wolff asked Ms. Schleicher to explain the revenues as they were up but the expenses were up even higher. Ms. Schleicher stated that this was due to the significant renovations with the infrastructure. Lisa Callahan, Beach Task Force, approached mayor and council. Ms. Callahan discussed the Biggert-Waters Flood Insurance Reform Act as well as the Community Rating System (attached). Mayor pro tem Doyle thanked Ms. Callahan for her report. Charlie Brewer approached mayor and council to speak on the proposed ordinance 35-2014, Taxis and Vehicles for Hire. Mr. Brewer expressed his concerns regarding the amount of people allowed to ride in vehicles; age of drivers; seven year driver's license check; health check for the drives; waiting for fares; and insurance levels. Mayor pro tem Doyle confirmed with Mr. Branch that he had Mr. Brewer's concerns so they can be addressed with the proposed ordinance. Mr. Branch confirmed. Consideration Local Requests and Applications — Funding, Special Events, Alcohol License Special Event Consideration: Tybee SEABAR Beach Bash (July 4): 6:00 — 9:30PM, Tybrisa/Strand Roundabout. Withdrawn Alcohol License Request — Special Event — Beer, Wine, SEBAR, LLC, SEABAR Beach Bash, July 4, 2014. Withdrawn Consideration of Bids, Contracts, Agreements and Expenditures River's End: Landscape Management Proposals. Budget Line Item: 55-6180-52- 3850 (River's End Contract Labor). Ms. Schleicher stated that this item needs to be tabled 20140710AmendedPacket2 Page 5 of 286 20140708/jrl as a new RFP will be issued due to only one bidder submitted a RFP. A new RFP will be sent to all the landscapers in the area to get better participation. Mr. Wolff suggested the City look at the cost to hire a full time landscaper as a staff member as well as contract with Department of Public Works. After a short discussion it was decided that an RFP would be sent. No action taken. Paul Wolff made a motion to approve the consent agenda. Monty Parks seconded. Discussion: Ms. Schleicher stated that the intern, John Eric Schleicher, would not be receiving a salary from the City. Vote was unanimous, 5-0. Public Hearings Second Reading, Proposed Budget FY2014 — 2015. Mayor pro tem Doyle had a short discussion regarding raises for staff. Mr. Wolff asked what the Federal Cost of Living Allowance (COLA) is currently. Mr. Garbett responded for Social Security it is 1.5%. Ms. Schleicher confirmed. Mr. Wolff would like to start at 1.5% for discussion and consider giving employees a 1.5% COLA increase which would have an impact of $72,679.52 or Option B, mayor and council do a 3/4% COLA and 3/4% merit with supervisor approval. Mr. Garbett agreed and would ask that merit increases be awarded to those employees who have an outstanding evaluation. He would ask that staff look at the impact as there are different staff levels at each department. Ms. Schleicher would like direction from mayor and council on how to proceed. She explained that the department heads do like the merit increase and in order to be competitive for the entry level employees, their levels need to stay with the COLA. Mr. Parks stated that he is in favor of the 1.5% that is divided between COLA and merit and would ask Ms. Schleicher to provide mayor and council with feedback. Mayor pro tem Doyle added that in the past employees were given 1.5% and after six months, mayor and council reviewed, and decided if additional monies would be given. Ms. Schleicher stated that last year, staff was given a one- time bonus which was awarded due to their evaluations. Mayor pro tem Doyle asked Ms. Schleicher when the last time employees were given a 3% increase. Ms. Schleicher responded she was not sure but would research and provide mayor and council with the information. Mayor pro tem Doyle stated that she is not opposed to the 1.5% but would like mayor and council to consider 1.5% for the first six months and then review the finances in January 2015 for funding of an additional 1.5%. This would take the place of a merit increase and bonus. Ms. Hudson responded that in 2012 employees received a 1.8% increase. After a short discussion regarding the COLA increase, Mayor pro tem Doyle stated she commended the City employees and feels they need to be rewarded for the job they do as they work hard. Mr. Wolff stated that he is not against the 3% to the employees that merit the extra amount and asked Ms. Hudson where the money would be come from. Ms. Hudson responded that some funds would be available due to the millage increase and the remainder would come from the fund balance from the general fund. Mr. Garbett would ask for a packet showing the history of the raises for the last five years. Ms. Schleicher confirmed. Mr. Parks asked Ms. Hudson to explain the one additional staff for the Department of Public Works (DPW), Sec 11, Public Works Administration. Ms. Hudson responded that she is currently changing the classification and is working with the Human Resources Director as originally Mr. Wilson stated he was going to hire someone else and possibly reclassify another position. She reviewed and found funding that would be available for the employee increases. There was a short discussion regarding staffing in DPW. Mr. Parks stated that it was his understanding that a staff member would be brought up from the position of laborer to the 20140710AmendedPacket2 Page 6 of 286 20140708/jrl storm water program administrator. Mayor pro tern Doyle stated that Mr. Wilson is bringing up the foreman of the landscape crew and not hiring a new employee. Mayor pro Doyle directed everyones attention to the capital outlay in the Clerk's budget regarding software. She feels that more justification is needed prior to the final adoption of the budget. Ms. Schleicher stated that Mr. Smith had sent an email out addressing all the issues. Mayor pro tern Doyle then addressed the capital improvement budget regarding the Tybee Island Fire Department. She stated that it is proposed to spend $300,000 this year and again in 2016 and 2018. Ms. Hudson confirmed as it is the desire of Chief Sasser for his five year plan. This will replace the three oldest engines on the Island. Ms. Hudson confirmed. Ms. Schleicher stated that Chief Sasser requested the big pumper and later asked for the mini-pumper which acts as a first responder. Ms. Hudson stated there will be money available for the big pumper and during the last six months of the year as well as for the second engine when SPLOST is received. Mr. Garbett stated that he has received a request from Sara Jones, Tybee Island Historical Society, for $2,500. This being a minor amount was not sure if this should come before mayor and council now or when the proposal is received. Mayor pro tern Doyle recommended waiting until the proposal is received. Council agreed. Ms. Schleicher stated that the Tybee Tourism Council requested additional ashtrays be purchased for the south-end business district. Mr. Wolff stated that he would like to move forward with this request as this is an ongoing problem. He would also like them secured to avoid theft. Mayor pro tem Doyle recommended to Ms. Schleicher that she move forward with this request. Mr. Parks asked Ms. Hudson how many police cars are in the capital. Ms. Hudson responded four. Ms. Schleicher clarified that the two administrative vehicles would be hybrid and the two patrols would be more traditional vehicles. Freda Rutherford approached mayor and council to thank Ms. Hudson for her hard work with the proposed budget as it is easy to read and understand. Ms. Rutherford asked for clarification of the next phase of the median project as well as for the north beach bathrooms. Mayor pro tern Doyle explained to the satisfaction of Ms. Rutherford. Mayor pro tern Doyle asked mayor and council to forward any questions or concerns directly to Ms. Schleicher and Ms. Hudson for their action. No action taken Minor Subdivision of Land — Consideration of request to divide 1 lot into 2 lots — Lorena Mitchell, 110 S. Campbell Ave, Zone R-2; PIN 4-0019-03-007. Dianne Otto approached mayor and council stating that the property is owned by Ms. Mitchell who is out of state at this time. She will be represented by Bert Barrett, Jr. She further explained that this item was heard by the Planning Commission and the vote was to deny. Ms. Otto stated that the request is to subdivide the existing one lot into two lots where two existing structures are 20140710AmendedPacket2 Page 7 of 286 20140708/jrl on this property. One being a single family (one story building) and the other structure is a duplex. She continued by stating, currently the lot does meet the City's lot size requirements for the R-2 Zone and the property line would create two non-conforming lot sizes and explained the lots sizes if subdivided. Ms. Otto explained that a letter has been received from United Community Bank outlining the purpose of the property owner's request which is to receive a home equity loan. This letter was not included in the Planning Commission packet as it was received after the fact. Mr. Wolff shared his concerns as this request is a financial hardship not related to what is defined in the Code. Mr. Parks asked Ms. Otto if there are other properties like this on the Island and is this a first of many to come before mayor and council. Ms. Otto responded there are other properties on Tybee that have more than one dwelling and cannot speculate if they will come before mayor and council. Mr. Garbett asked Mr. Branch if this agenda item were to be approved, would there be two very sub-standard lots and if they were to be sold, what would be the criteria for rebuilding. Ms. Otto responded that it would depend on the circumstances under which the structure(s) was destroyed. She read from the Code for clarification. Mr. Garbett is especially concerned about the duplex as it is problematic. Mr. Barrett approached mayor and council to answer any questions or concerns from mayor and council. Mr. Barrett stated that the homeowner approached him as he had previously surveyed the property as she needed a demarcation line. He explained that this is not uncommon for a bank not to give a loan in a situation such as this. Mr. Barrett quoted Mr. Major, Tybee Island Planning Commissioner, "nothing will change as you will ride by the property and see no changes to the look of the property". He stated that the hardship related to this agenda item is not financial but what is in the Code. The reason for this agenda item is as explained, is to get a home equity loan and she cannot do it as there are two residential structures on the lot. Mayor pro tem Doyle thanked Mr. Barrett for his explanation and comments. Paul Wolff made a motion to deny. Rob Callahan seconded. Discussion: Mr. Garbett stated he is still struggling with this agenda request as the hardship is the buildings were put on the property prior to 1972 and there is no way they can meet the current standards. Mayor pro tern Doyle stated that the hardship is the topography as it is an old lot. Mr. Wolff disagreed and stated that mayor and council would be remiss in their duty if they created two sub-standard lots of record from a lot that is now conforming. Mayor pro tern Doyle clarified this request is not a variance as referred to by Mr. Parks and Mr. Garbett but a creation of a minor subdivision. Ms. Otto responded that mayor and council are considering two proposed lots that do not meet the minimum lot size and two structures that do not meet the required set-backs. If this item is granted, mayor and council would inherently be approving a variance as a vote to approve is an acceptance of these sub-standard lot sizes and non-conforming set-backs. It is not called a variance as it is a consideration of a subdivision. Ms. Otto made reference to the Chatham County Property Records as to the built date of the residences. Voting in favor to deny were Paul Wolff, Monty Parks, Rob Callahan. Voting against were Wanda Doyle and Bill Garbett. Motion to deny carried, 3-2. First Reading, 33-2014, Text Amendment — consideration of permit placard. requirements — Article 9, Building Regulations; Section 9-030, Building Permits. Ms. 20140710AmendedPacket2 Page 8 of 286 20140708/jrl Otto explained that the placards are referring to the permitting signs that are issued when people obtain their building permits. This version would state that the placard is to be posted on the premises but not more than 5' from the front property line. She explained that this requirement has generated the request before mayor and council and by placing them in the proposed location will give everyone notice of the work that has been permitted. The Planning Commission voted 5-0 for approval. Mr. Callahan would recommend that language be added to include the protection of the placard in such a way that the writing is legible until the project is completed. Ms. Otto explained that the City purchases a high quality paper for the placards and they usually last for the duration of the project. Mr. Garbett confirmed with Ms. Otto that the placard must be posted for the duration of the project. Mr. Wolff recommended that language be added regarding the legibility of the writing on the placard and the replacement therefore. Ms. Otto confirmed. Paul Wolff made a motion to approve as amended. Bill Garbett seconded. Vote was unanimous, 5-0. Council, Officials and City Attorney Considerations and Comments In Mr. Brown's absence, Mayor pro tern Doyle agreed to address his agenda items. Mayor pro tern Doyle expressed Mr. Brown's concerns with WastePro as their service has not been in compliance under their contract. Mayor pro tern Doyle suggested that staff review the terms of the contract to determine why they are not in compliance. Ms. Schleicher invited James Lanier, WastePro, to speak to mayor and council to address their concerns. Mr. Lanier approached mayor and council to discuss the pick-up of yard waste. He stated that he did meet with Ms. Schleicher to address these concerns. Mr. Lanier explained that clarification has been posted to the website and has implemented a mechanism to track pick-up as there have been concerns as to if WastePro is to pick-up the yard waste or not. Mr. Lanier explained that he has also spoken to several residents who were not clear on the pick-up stipulations and actual locations of the yard waste. He assured mayor and council that he will actively work towards more efficient service. Mr. Garbett asked Mr. Lanier to explain the requirements. Mr. Lanier stated there was confusion regarding commercial yard waste and residential yard waste. It is his understanding that if it is commercial yard waste that WastePro is not responsible to remove as it is not their responsibility. Size is the other concern and all requirements have been outlined on the website. He feels that this will eliminate any concerns. Ms. Schleicher confirmed and stated these requirements have been included on the back of the water/sewer bill. Mr. Wolff would like Mr. Lanier to provide not only residents but vacationers clarification on recyclables. Mr. Lanier confirmed. Mayor pro tern Doyle stated that Mr. Brown would like to propose that the City charge a nominal fee for golf cart decals for residents as they already have a registered vehicle with a complimentary decal. Mr. Brown does not feel that there should be an additional charge for a golf cart decal for residents. Ms. Schleicher asked for clarification. Mayor pro tem Doyle stated that Mr. Brown indicated that it would be for residents and would recommend that further discussion might take place when Mr. Brown returns to council meetings. Ms. Schleicher 20140710AmendedPacket2 Page 9 of 286 20140708/jrl suggested that the Parking Committee review this at their July 2014 meeting and bring recommendations back to mayor and council. Mayor pro tern Doyle confirmed. In the absence of Mr. Hughes, Tommy Branch approached mayor and council for the discussion of 35-2014, Article VI, Taxis and Vehicles for Hire. Mr. Branch stated that the issue on the Island has been coming about due to different modes of transportation being used for hire. He explained that the current ordinance is outdated and this is an attempt to bring the ordinance up to date. Mr. Branch reminded everyone that this is for discussion only and will be brought back to mayor and council for approval at a later date. Ms. Schleicher stated that when staff discussed the proposed changes, it was recommended prior to coming back before mayor and council, there would be a workshop with all the owners of shuttle businesses to get input for the crafting of an ordinance. Mr. Wolff agreed with some of Mr. Brewer's comments from earlier in the evening and would like them incorporated into the proposed ordinance. Mr. Branch confirmed. Mayor pro tem Doyle would like the issue of waiting for fares and utilizing a parking space addressed. There was a discussion regarding the criminal background checks and health checks. Ms. Schleicher stated she has concerns on how the health checks could be done but is in favor of the background checks. Mr. Garbett suggested that the employer of the drivers could enforce a health check. Mr. Parks suggested that the City require a basic health check much as the Department of Transportation administers. Mr. Branch agreed and does not see a legal issue with the requirement. Mr. Parks expressed his concerns regarding the traffic pattern of the vehicles for hire especially the golf cart types; the decorations that have been added such as lights; noise due to lack of mufflers; and how to address the physical location of the business. Ms. Schleicher responded that inspections are only done once and language might be added to the Code, with the regards to the commercial shuttles, that inspections are done annually. Ms. Schleicher asked that mayor and council send their comments to her for incorporation into the proposed ordinance. Mayor and council confirmed. Rob Callahan made a motion to adjourn to Executive Session to discuss litigation and personnel. Paul Wolff seconded. Vote was unanimous Bill Garbett made a motion to return to regular session. Rob Callahan seconded. Vote was unanimous, 5-0. Paul Wolff made a motion to adjourn. Rob Callahan seconded. Vote was unanimous, 5-0. Meeting adjourned at 9:15PM 20140710AmendedPacket2 Page 10 of 286 20140708/jrl PLEASEE PICK ONE: RONALD BOSSICK PLEASE PICK ONE: CHARLES MATLOCK CAREN MADSEN RONALD BOSSICK CHARLES MATLOCK CAREN MADSEN MONTY PARKS: PAUL WOLFF: PLEASE PICK ONE: RONALD BOSSICK X PLEASE PICK ONE: CHARLES MATLOCK CAREN MADSEN RONALD BOSSICK CHARLES MATLOCK - 474- , CAREN MADSEN ROB CALLAHAN: . WAN DA DOYLE: ✓�r %". �' _ 20140710AmendedPacket2 Page 11 of 286 20140708/jrl TOTAL VOTE RONALD BOSSICK CHARLES MATLOCK CAREN MADSEN WINNER: JAN LEVINER: 4"*-4-1- Adel PLEASE PICK ONE: RONALD BOSSICK CHARLES MATLOCK CAREN MADSEN BILL GARBETT: ( 20140710AmendedPacket2 Page 12 of 286 20140708/jrl Co. cal Presentation Resident Home owner Beath Task Force me f ber Tybee Island lies within the 100 years flood plain. We are all aware that we accept risks living on a barrier island, and as a community we face these risks together. We also have responsibilities to one another to mitigate these risks, calling for community support and legislative actions that will protect ourselves now and for generations to come. Many of these protective measures have been laid out by FEMA Risk abatement and subsequent tiered insurance reductions exist in the CRS, or Community Rating System. FEMA has a pamphlet outlining the parameters necessary to define and achieve a lower CRS. The City's website also has a clear explanation of how this National Flood Insurance works, and what it has done as our governing body to lower our Community Rating. We are currently at a CRS Class 7, which means a 15% reduction in our FEMA flood insurances. By achieving a Class 6, this reduction will be 20%. There are 500 points between rating classes. We as individuals must step up and become involved in the process of understanding how this is done. I would like to present three ways we as residents can become aware and involved — learning about freeboard, open spaces, and our dunes. "Freeboard" is a safety factor term which refers to the number of feet a structure is built above flood level. Tybee currently has a 1 foot freeboard ordinance. This gives us 100 credit points toward a lower CRS rating. If we have a 2' freeboard we will have 225 points and 3' will give us 375 points. We are scheduled for evaluation this October, in a 5 year evaluation cycle. 20140710AmendedPacket2 Page 13 of 286 20140708/jrl