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Home My Public Portal AboutSelect Board -- 2020-06-01 Minutes &a\6t\\61ki, we/i��,'ff�i � a4 �;.,,go& ; � Town of Brewster Office af; •* Select Board _ _. +� ; 2198 Main Street Town Administrator Brewster, MA 02631- 1898 0 r - 1 Phone : (508) 896- 3701 44 Fax : (508) 896 =8089 V'�4/ ��€i Rii"ryii X4\\0 l4//H///1HIIINlII1111U11\\\\\\\� �; i; t ; iii ✓ .� fe �; "v; IIrSi� I; i . Jsl �i •. _ I MINUTES OF THE SELECT BOARD MEETING BATE : June 1, 2020 TIME : 6 ; 00 PM PLACE : Remote Call In ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Whitney, Selectperson Bingham , Selectperson deRuyter, Selectperson Chaffee , Selectperson Dickson , Town Administrator Peter Lombardi , Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Robin Young, Call to Order Chair Whitney called the meeting to order at 6 .00 pm and read the information on conducting the meeting remotely . Citizens Forum No discussion . Select Board Announcements & Liaison Reports Selectperson Dickson read a prepared statement : As elected leaders , we sometimes are compelled to speak out on issues that affect not only Brewster, but our region , our state , and our nation . Tonight, we express our outrage over the death of George Floyd , and over the persistence of discrimination based on race and ethnicity in our country . We have struggled with this since the killing of Michael Brown in 2014 , since the beating of Rodney King in 1991 , since the murder of Emmit Till in 1955 , since the United States was founded on an institution of slavery . The legacy of the multitude of deep injustices infects the soul of America , and the tragedy of George Floyd ' s death brings back into the light the problems that we too often and too quickly allow to fade into the shadows . Black Lives Matter, and this is important because throughout our history , and still today , there are many circumstances such as the George Floyd tragedy , when the life of a person of color has been treated as if it did not. In 2017 , soon to be Chief Eldredge organized a forum for our community to discuss race and policing . It was a well attended and well received event in the library . Our police department issued a pamphlet that year making clear our policy against racial profiling in any form . And Brewster that same year took action at Town Meeting to protect immigrants regardless of legal status , In the current national climate , we seek to take additional steps to address disparities of all kinds in our community . We pledge to make these a renewed and ongoing focus in our deliberations and our decisions . We were elected to serve our community. Doing what we can to make Brewster more just and equitable is our mission . Thank you . www , brewsterwma . gov BoS 06- 01 - 20 Page 1 of 6 Doc ID : 1d58087ef3deb8480e92168632111a37e500f7bb a�� t tueuulw*9 fop a� o: �, �'+ � Town of Brewster office at; + s Select Board 2198 Main Street 3 Brewster, MA 02631 = 1898 Town Administrator r —� �' Phone : (508) 896-3701 Fax: ( 508) 896-8089 y4fjU�i!llfj IiMili4lttoo',Q�\��,�� Town Administrator Lombardi spoke to Chief Eldredge who wishes to create a working group on diversity inclusion issues in the Town of Brewster . More details will follow . The Board could vote to post/publish the statement as a joint statement from the Town of Brewster . Selectperson Chaffee noted this could fall under Topics Not Anticipated by the Chair . Selectperson Chaffee moved to publish the statement, Selectperson deRuyter second . Roll Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5 - Yes 0- No . Selectperson deRuyter announced that the Brewster Affordable housing trust will meet this Thursday June 4, 2020 and will be recorded and broadcast . Town Administrator' s Report All board and committee meetings will be live broadcast. Comments can be sent before or during a meeting to the meeting boards and committee via an email address that will be specific to each committee . Consent Agenda • Approval of Joint BoH /SB March 16, 2020 Meeting Minutes & Regular March 16, March 18, and March 30, 2020 Meeting Minutes • Signature on Secure Storage Landlord Consent for Mortgage Refinancing — Seamus Woods • Vote Order of Assessment of Betterment of North Pond Drive • Appointments : Cultural Council — Richard Perry Selectperson deRuyter moved to approve the consent agenda as recommended by Admininitration , Selectperson Bingham second . Rall Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes , Chair Whitney — yes . The Select Board voted 5 -Yes 0- No Update on Community Compact Grant Application for Drummer Bov Park Master Plan Update , and Discuss & Vote on Coastal Zone Management Coastal Resiliency Grant Application for Assessment, Design , and Engineering for Elevated Boardwalk to Wing Island The Select Board identified updating the strategic plan for Drummer Boy Park as a goal at their retreat last spring . CDM Smith developed a scope of work, with a cost estimate of $ 33, 000 . 00 to look at property, evaluation of existing conditions and working with a master plan committee to develop alternatives for the property and cost estimates . There will be a robust public outreach in the scope of work, meetings and presentations . A funding plan will be developed . Chris Miller noted that the Town purchased the adjacent property to Drummer Boy, which runs down to the Coastal bank . The goal was to create costal access for the public . Wing Island is only accessed by a boardwalk on the marsh , which is inaccessible at high tide . This project would include an elevated boardwalk that would make accessibility better , The grant deadline is June 14 . Selectperson Chaffee is excited they are updating the master plan , and is fully supportive of the project . Selectperson Bingham noted there are 6 plans in the packet . One of the options was accepted and adopted previously, and that will be used to move forward . The handicap accessibility grant funding will be used to www. brewster-ma . gov BoS 0& 01 - 20 Page 2 of 6 Doc ID : 1d58087ef3deb8480e92168632111a37e500f7bk \`��a\\\��aUiwl�T/!/iii A 4 ;.omaoffice of, 0 0 '. • Select Board _� '+ � 2198 Main Street Town Administrator O to Brewster, MA 02631 = 1898 V0 Phone % (508) 896- 3701 Fax: ( 508) 896-8089 y RrCijo 1 *6 ISO /��U�InlllllldlMUtUUU ' "\ pave the path at Drummer Boy Park this September . A local boy scout is making benches for the path . Selectperson deRuyter moved to approve the submittal of the grant, Selectperson Chaffee second . Roll Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5-Yes 0- No . Selectperson deRuyter moved to sign the letter of support, Selectperson Chaffee second . Roll Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5 -Yes 0- No 6 : 15pm Public Hearings Review and Vote on Dalev Shellfish Grant Expansion Brian Daley was approved by the Select Board to add additional acreage to his shellfish grant . The state found eel grass at the proposed expansion site . Upon the survey they found additional space; . 23 acre on the other side of the grant can be used for the expansion . The Select Board needs to approve this location for the expansion . Chris Miller recommends the approval of the expansion . If the eel grass moves on in a few years, they can reconsider adding more acreage . Selectperson deRuyter abstained from the conversation and vote . Selectperson Bingham moved to approve the Daley Shellfish Grant Expansion , Selectperson Chaffee second . Roll Call Vote : Selectperson Chaffee — yes, Selectperson Bingham — yes, Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 4- Yes 0- No 1 -Abs . Discuss and Vote on Brewster Historical Society Farmers Market Curbside Plck- up Service at Drummer Boy Park for Summer 2020 With the restrictions this year, the farmers market will not be able to be held as in years past . This spring they started Farmer' s Market to-go . It' s a delivery of the markets items to customers . Now they wish to transition to a pick- up model . Using a signboard they would advertise in the front of the park . Using the driveway and circle in Drummer Boy Park for pick up by the customers . There was no way to fundraise this spring, and they cannot open the windmill and museum safely . The regulations for farmers market are very restrictive and will not change this summer . The Farmer' s Market staff want to operate safely . As they are considered essential they do not fall under the next agenda item . Selectperson Chaffee moved to allow the Brewster Historical Society Farmers Market Curbside Pickup service at Drummer Boy Park for the summer of 2020, Selectperson Bingham second . Rall Call Vote . Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5-Yes 0- No . Discuss Status of Other Summer 2020 Events on Town Property. including Drummer Boy Park All events through the end of June have been canceled . A number of other towns Cape wide have restricted or prohibited events from occurring on Town properties . New guidance from that State continues the 10 person gathering limitation , which includes fairs specifically in the language . It may change in phase 3, but could be phase 4 . There are at least 7 fairs scheduled at Drummer Boy Park for summer 2020 . The Board of Health plans to address this issue at their next meeting, however this is a joint decision that will need to be www, brewster-ma . gov BoS 06- 01 -20 Page 3 of 6 Doc ID : 1d58087ef3deb8480e92168632111a37e500f7bb �,�g�\1N11NIINIIllN N/t oewy� � ��,, a� 01M ^«� F9 ¢ Town of Brewster Office of: •s ' Select Board As = r ��w 2198 Main Street 3 y Town Administrator p Brewster, MA 02631= 1898 >r _— Phone : ( 508) 896 - 3701 Fax : ( 508) 896 -8089 made . Vendors will need to have as much leeway and time to coordinate and plan their events . Selectperson Chaffee feels the events should be canceled until July 31$# at least . Selectperson deRuyter would like to fall back on the phased pian issued by the Governor, instead of just blanket cancelations by the municipality . Selectperson ' s Bingham and Dickson agree that cancelling until July 31 , 2020 is the best choice . They will make their recommendation to the Board of Health . Update on Latest Coronavirus Developments and Review of Current State & Local Guidance/ Directives Town Administrator Lombardi reviewed the guidance issued by the State for up to Phase 2 of the reopening plan . He also reviewed actions and information issued at the local level , both by municipalities and private entities . The town has begun to transition staff back into the building . The first week will be a soft opening with employees only . The school superintendent is working with the Town Administrator to utilize some of the school' s custodial staff to assist with cleaning of offices . Town Hall will be open to the public on Tuesday' s and Thursday' s only . Testing access has opened up and municipal employees can be tested . The library opened up to drop off of materials as of last week, and curbside pick up of materials as of this week . In terms of the Golf course, cart use is now permitted for single riders . Membership, green and cart fees are up above initial projections . Mr . Lombardi announced that the Brewster Covid Cares Relief Fund has had over $ 25 , 000 . 00 in donations to date . Discuss and Vote on Interest in Additional Local Restrictions on Short-Term Rentals - Lower & Outer Cape Select Board Survev Chair Whitney received a survey from the Town of Eastham regarding restrictions on short term rentals ( STR ) . The consensus of the Brewster Select Board is that they do not wish to further restrict short term rentals above those restrictions already applied by the state . The Town does not currently regulate short term rentals in nor currently have the staffing capacity to enforce additional compliance . In terms of revenue reporting, the state does not break out STR revenue from lodging revenue . The state issued guidelines on cleaning and shared space use . The state is also planning to continue the 14 day quarantine for out of state visitors . They did issue a recommendation of allowing 24 hours between bookings, but it is not a requirement . Cape Cod is one of the top 5 rental markets in the Country, so the restrictions will have a tremendous impact on our local economy . Mr . Lombardi is concerned that if the state leaves the guidance up to individual towns, it will be a "patchwork" approach by each community . Selectperson deRuyter is opposed to the Town taking any additional restrictions beyond the State . He believes that a single family short term rental is the safest lodging for a family to come visit the Town . Chair Whitney feels no vote is necessary as they do not wish to impose any additional local restrictions . Review of Summer 2020 Beach Access Plan & Current Modifications to Beach Parking Permits , and Discuss and Potential Vote on Additional Changes The Board approved the beach access plan at the end of April , with a goal to educate beach visitors , Selectperson Dickson asked this to be placed back on the agenda to discuss the daily beach parking permit www , brewster- ma . gov BoS 06- 01 - 20 Page 4 of 6 Doc ID . 1d58087ef3deb8480e92168632111a37e500f7bb od\�" 00fE W t ��i� 0� ow i�S" 0 t Town of Brewster Office of: ' * Select Board r +, lot 2198 Main Street Town Administrator 0 u a Brewster, MA 02631- 1898 Phone : ( 508) 896-3701 =` Fax : ( 508) 896= 8089 tA1nti1iuutiRA�°��\\\� plan . When the Board voted to remove the weekly parking permits for summer 2020, he did not realize that daily passes were stili available . He is concerned with the availability for visitors to print the pass, but is happy that the option is there . A seasonal pass is also available for $ 150 . 00 this provides another option to visitors other than daily beach parking permits . He does not propose to make any changes to the program at this time . The daily pass program can be capped if the crowds were over capacity . Selectperson Chaffee is concerned how to manage capacity on the beaches at high tide specifically, and ensuring that parking is managed . She is in favor of the Beach Ambassador program . Administration reviewed each individual beach parking situation and decided the best parking restrictions for each location , These will be re-evaluated as needed . Beach parking permit printing options are being reviewed and considered , with options such as ; a local printing station at a retail outlet, a printing kiosk, and asking for realtor assistance . Discuss and Vote on Select Board Resolution In Support of Local Businesses, Hearing the frustration of local business , it occurred to Chair Whitney that the Board should offer a statement that would support all local business' s in their re- opening efforts , and that assistance would be offered to any business wishing to open for the summer . Selectperson Chaffee would like the Board to go on record , and would be happy to help craft the language for a statement . Selectperson deRuyter applauds the idea and is hugely supportive . Selectperson Bingham feels the meeting with the Historical Society tonight is an excellent example of how a local business can revise their model , with the Select Board ' s support . Selectperson Dickson would like to have the resolution published , to encourage customers to patronize local businesses, in a safe manner . Mr . Lombardi informed the Board that the Town will be reaching out to all local restaurants to let them know that there are framework and considerations available to them , and to provide the contact information for different departments , The Town is trying to be proactive to assist the local businesses . Selectperson Chaffee drafted a resolution , and read her version to the Board . Selectperson Bingham moved to adopt the resolution as written , Selectperson Dickson second , Rall Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes , Selectperson Bingham — yes, Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5 -Yes 0- No . FYIs Bob Deloy will be stepping down from the COA Board after his term expires in June . Selectperson Bingham thanked him and congratulated him for all his efforts . Topics the Chair did not Reasonably Anticipate It has come to the attention that the meeting is not live broadcast , There were technical difficulties, and it will be aired as a recording , www . brewster- ma . gov BoS 06- 01 -20 Page 5 of 6 Doc ID : Id58o87ef3deb8480e92168632111a37e500f7bb \\\��a\\\ \a£�WfB//� �� 4q �.�eTown of Brewster Office of: a o o° •+. 9 Select Board _ •+, ; 2198 Main Street Town Administrator Brewster, MA 026314898 +or - -y Phone : ( 508) 896 =3701 I� Fax : ( 508) 896 -8089 fllllNllllliu�\�\\� Future Meetings — Mav 20 (Joint with Board of Health ) , June 1 , June 15 , and June 22 , 2020 (Joint with Nauset Regional School Committee ) Adiournment Selectperson Bingham moved to adjourn at 7 : 41 pm , Selectperson Dickson second . Roll Call Vote . Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5 -Yes 0- No . Respectfully submitted , Robin Young /� Approved08 / 18 / 2020 Signed : G}18inj'40' N Date Selectperson Bingham , Clerk of the Board of Selectman Accompanying Documents in Packet on website for review . www . brewster- ma . gov BoS 06-01 -20 Page 6of6 Doc ID : 1d58087ef3deb8480e92168632111a37e500f7bb