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Home My Public Portal AboutSelect Board -- 2020-06-09 Minutes *�\�1�1�� y£uW y�r�fiq 4 !i� + F.p Town of Brewster Office ofa O a ,. ♦ ro�' Select Board 3' '+� > 2198 Main Street Town Administrator I Brewster, MA 02631= 1898 r Phone : ( 508) 896=3701 Fax: ( 508) 896 -8089 'Iii Fr iUi��inrNlliMnntttu�4��`��\0 ;is<' ( ii f,fill! `: I . MINUTES OF THE SELECT BOARD i RECREATION COMMISSION MEETING DATE : lune 9, 2020 TIME : 1 : 00 PM PLACE : Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Whitney, Selectperson Bingham , Selectperson deRuyter, Selectperson Chaffee, Selectperson Dickson , Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, Robin Young, Brandon Rice, Rollie Bassett, Tom Wingard , Rich Eldred , Mike Gradone, Allen Ryone , Amy von Hone , Steve Headley Call to Order Chair Whitney called the meeting to order at 104 pm and read the information on conducting the meeting remotely. Recreation Commission Chair Bass called their meeting to order at 1 : 05pm . Citizens Forum No discussion . Discuss and Vote on Potential Cancellation of Brewster Recreation Department Summer Playground Program — Joint with Recreation Commission Mike Gradone, Recreation Director, reviewed his recommendation to cancel the Recreation summer playground program . The guidance from the State made it very restrictive to hold the half day playground program for 2020 . Smaller, more controlled programs are suggested . Selectperson Chaffee is supportive of the decision . Selectperson deRuyter asked if anyone has heard from impacted parents . Mike Gradone has spoken informally to some parents . Nauset Youth Alliance is going to try to hold a program for children this summer . Mike Gradone feels very upset by the decision as it impacts the children , the parents and the staff. Mr . Lombardi noted that it took the State a long time to provide their guidance . In many other Towns, they cancelled their programs prior to that . Brewster waited as long as they could , but had to make a decision . All camps in Brewster have cancelled , as well as all lower and outer Cape towns ( except Provincetown ) have cancelled their programming as well . He is supportive of Mike Gradone and the decision . Selectpersons Bingham , Dickson and Chair Whitney is supportive of the decision . Recreation Chair Rollie Bassett polled the Recreation Commission . Sherrie McCullough , Allen Ryone, Brandon Rice, and Chair Bassett are supportive of the decision for the safety of the staff and children . Selectperson Chaffee moved to cancel the Brewster Recreation Department Summer Playground Program for 2020, Selectperson Dickson second . Roll Call Vote : Selectperson Chaffee — yes , Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes , Chair Whitney — yes . The Select Board voted 5 -Yes 0- No www , brewster- ma . gov BoS 06- 09- 2020 Page 1 of 4 Doc ID : 1d58087ef3deb8480e921686321IIa37e500f7bb 0\\\1"1i\ E uW S�T/�,//q �,4 ,; Town of Brewster Office ° ° o Select Board 2198 Main Street x � �+., ; 1 Town Administrator 3 (10 aa Brewster, MA 02631 - 1898 r Phone : ( 508) 896 -3701 Fax: ( 508) 896-8089 yf¢b//U/��!l1�111oil 1414tU4N\\\\\\��\`�\ Recreation Commission member Allen Ryone moved to cancel the Brewster Recreation Department Summer Playground Program for 2020, Brandon Rice second . Roll Call Vote : Sherrie McCullough - yes, Allen Ryone - yes , Brandon Rice —yes, and Chair Bassett — yes . The Brewster Recreation Commission voted 4-Yes 0 - No . Review of Other Planned Brewster Recreational Programming for Summer 2020 — Joint with Recreation Commission To provide some activities for the community to participate in , they will be offering week long hour to two hour long programs similar to the after school programs . Such programs will be age related and specific . Archery, Science and Yoga were examples . Steve Headley and Mike Gradone will run the bulk of the programs themselves, given their experience, with 10 participants or less . All Select Board members are supportive of this type of programming . Selectperson Chaffee moved to approve the other planned Brewster o recreational programming for summer 2020, Selectperson Bingham second . Roll Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5 -Yes 0- No . Recreation Commission member Allen Ryone moved to cancel the Brewster Recreation Department Summer Playground Program for 2020, Brandon Rice second . Roll Call Vote : Sherri McCullough - yes, Allen Ryone - yes, Brandon Rice —yes, and Chair Bassett — yes . The Brewster Recreation Commission voted 4-Yes 0- No . Recreation Commission member Brandon Rice motion to adjourn the Recreation Commission meeting, Sherrie McCullough second . Rall Call Vote : Sherrie McCullough - yes, Allen Ryone - yes, Brandon Rice —yes, and Chair Bassett — yes . The Brewster Recreation Commission voted 4-Yes 0- No . Discuss and Vote on Select Board Police on Local Aoproval Process for Restaurant Outdoor Table Service, and /or Modifications to On -premise Liquor Licenses per Governor Baker' s COVID49 Order #35 Selectperson Dickson left the meeting . Peter Lombardi reviewed phase two guidance from the State . A local , expedited approval process needs to be put in place by the Select Board to process any requests . The State waived the Chapter 40A zoning act and allowed the Local Licensing Authority to approve modifications to existing, on premise liquor licenses . Three internal staff meetings were held , and a framework, policy and application were drafted and presented to the Select Board . Fallowing the submission of the application from the business, the inspections would take place and the Town Administrator would approve the license . The business would then need to be inspected again to ensure the plan was followed and then would be allowed to open . Quite a few local establishments do wish to proceed with a modification . Selectperson deRuyter moved to approve the Select Board Policy on the local approval process for Resturant Outdoor Table Service and /or Modifications to On - premise Liquor Licenses, Selectpersom Bingham second . Roll Call Vote : Selectperson Chaffee — yes , Selectperson deRuyter — yes, Selectperson Bingham — yes, Chair Whitney — yes . The Select Board voted 4-Yes 0- No . Selectperson Dickson absent . www. brewster-ma . gov BoS 06- 09-2020 Page 2of4 Doc ID : 1d58087ef3deb8480e92168632111a37e500f7bb oil \ao\ 1au' $uTFoa;<< �,, ,� -�z Town of Brewster s °tCtcBoara 2198 Main Street Town Administrator 3 Brewster, MA 02631 = 1898 0 to r JV# _ _s 0 Phone : ( 508) 896= 3701 Fax: ( 508) 896 -8089 o 1/%a`ai�aiaiNmwiiiunu�o��\\�o`°°� Discuss and Vote on Modified FY21 Personnel Bvlaw Emnlovees Fixed Rate and Salary Scale to Include New Beach Monitor/Ambassador Positions There are very few beaches in Brewster that are monitored by life guards . To prioritize a presence on the beaches , temporary seasonal employees would be hired in two teams of two daily . They would make rounds 7 days a week from the end of June to beginning of September . Not enforcement agents, but education providers . The State has approved the CARES allocation to offset the cost . They will have informational flyers, identification , uniform , and radios . Selectperson deRuyter moved to approve the new beach monitor/ambassador positions , Selectperson Bingham second . Roll Call Vote : Selectperson Chaffee — yes , Selectperson deRuyter — yes , Selectperson Bingham — yes, Chair Whitney — yes . The Select Board voted 4-Yes 0 - No . Selectperson Dickson absent . Discuss and Vote on Potential Adiustments to Beach Access Plan for Sheep' s Pond Parking Lot Long Pond and Sheep ' s pond parking restrictions were put into place last week . Many residents responded , and there were valid points made . At Sheep' s Pond , they reconsidered the use of the parking lot, allowing access to half of the parking lot ( 8 spots ) . This will need to be monitored closely . There is a lot of traffic at that landing and it is a tight area . If there is a situation, Mr . Lombardi asks the Board to authorize him to put restrictions back in place . Selectperson deRuyter moved to allow the Town Administrator to adjust the beach access restriction as needed , Selectperson Chaffee second . Roll Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes , Chair Whitney — yes . The Select Board voted 4-Yes 0 - No , Selectperson Dickson absent . Review of Town Administrator Annual Performance Evaluation Process A memo in the packet outlines the process Mr . Lombardi proposes to the Select Board to perform his Annual Performance Evaluation . There is a provision in the Town Administrator contract that has the Select Board annually perform an evaluation on a fiscal year term . The form is completed by individual members, individual discussion will be held by each Board members with Mr . Lombardi , then forms will be submitted to a third party ( Susan Broderick in her role as managing HR ) and she then produces an aggregated document that is shared with the Board at a public meeting . Mr . Lombardi would like Select Board input on how they would like to see the pandemic included in the evaluation . Selectpersom Chaffee is pleased with the evaluation and the form . She agrees they need to evaluate leadership during emergency operations with a few specific bullets . Susan Broderick will revise the form adding the suggested edits . Selectperson Bingham would like to add a timeframe . John Dickson ' s input and feedback will be used in the evaluation . A two week time limit was suggested . Selectperson Chaffee moved to add Block : 9 . Pandemic Leadership, with sub points . The blocks correspond with the vision plan . Mr . Lombardi suggested this be added to Block 5 . Selectperson Bingham second . Roll Call Vote : Selectperson Chaffee — yes , Selectperson deRuyter — yes , Selectperson Bingham — yes, Chair Whitney — yes . The Select Board voted 4-Yes 0 - No . Selectperson Dickson absent . www. brewster- ma . gov BoS 0 & 09- 2020 Page 3 of 4 DOC ID : 1d58087ef3deb8480e92168632111a37e500f7bb ozkk :p L Town of Brewster sect o 1. a a a �� + Select Board s . t ; 2198 Main Street 13: 9 � lip _ Town Administrator Brewster, MA 02631 = 1898 Y - Phone: (508) 896-3701 " Fax: ( 508) 896-8089 b 00 FYIs No discussion Topics the Chair did not Reasonablv Anticipate No discussion Future Meetings — June 15 , June 22 , (Joint with Nauset Regional School Committee ) and June 24 , 2020 ( Re - ormmmme meeting Adiournment Selectperson Bingham moved to adjourn at 2 : 05 pm , Selectperson Chaffee second . Roll Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes, Chair Whitney — yes . The Select Board voted 4-Yes 0- No . Selectperson Dickson absent . Respectfully submitted , Robin Young Q8 / 18 / 2020 1n9tt Approved . Signed : Date Selectperson Bingham , Clerk of the Board of Selectman Accompanying Documents in Packet : recreation summer 2020 information , beach ambassador information , beach parking memo, outdoor dining/license modification, town administrator evaluation documents, fyis www. brewster- ma . gov BoS 06-09- 2020 Page 4 of 4 Doc ID : 1d58087ef3deb8480e92168632111a37e500f7bb