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HomeMy Public PortalAbout11/28/2001 special jointCity ®f Greencastle City Hall • One North Locust Street P.O. Box 607 Greencastle, Indiana 46135 Pamela S. Jones Clerk- Treasurer GREENCASTLE COMMON COUNCIL AND BOARD OF WORKS SPECIAL JOINT SESSION WEDNESDAY, NOVEMBER 28, 2001 6:00 P.M. CITY HALL The Greencastle Common Council and Board of Works met in a Special Joint Session Wednesday, November 28, 2001, 6:00 p.m. at City Hall. Mayor Michael called the meeting to Order at 6:05 p.m. On the Roll Call, the following were found to be present: Councilor Roach, Councilor Hammer, Councilor Crampton, Councilor Liechty, Councilor Rokicki and Board of Works members Sue Murray and George Murphey. Ordinance 2001 -14, An Ordinance of the City of Greencastle, Indiana, Authorizing the Issuance and Sale of Bonds of said City for the Purpose of Providing Funds to be used for the Acquisition and Renovation of a Building to be used as the City Police Station, Together with all Necessary Appurtenances, Related Improvements and Equipment, and Incidental Expenses in Connection • Therewith and on Account of the Issuance of the Bonds Therefor, second reading. Motion to approve made by Councilor Rokicki, seconded by Councilor Crampton. Vote was unanimous. Ordinance 2001 -15, An Ordinance of the City of Greencastle, Indiana Appropriating the Proceeds of the General Obligation Bonds of 2001, second reading. Motion to approve made by Councilor Crampton, seconded by Councilor Hammer. Vote was unanimous. Ordinance 2001 -16, An Ordinance Establishing A School Zone and Reducing the Speed Limit Within the City of Greencastle, Indiana, Putnam County, second reading. Motion to approve made by Councilor Roach, seconded by Councilor Rokicki. Vote was unanimous. Ordinance 2001 -17, An Ordinance Amending the Greencastle Planning and Zoning Ordinance by Amending the Zoning Map (Glenview Estates), first reading, was read by Mayor Michael sans the legal description. Councilor Roach stated this Ordinance was just handed out tonight and it has been the procedure not to vote on anything that was not included in their packets. Mayor Michael stated it was inadvertently left out of November regular Council meeting and needs to be acted on. Motion to approve was made by Councilor Crampton, seconded by Councilor Hammer. Vote as follows: Councilor Roach, no; Councilor Hammer, yes; Councilor Crampton, yes; Councilor Liechty, yes and Councilor Rokicki, yes. Councilor Roach stated he is not opposed to the content of the Ordinance, just the procedure. • Gale Koertge from RQAW was present to discuss bids received on the police station. Mr. Koertge stated that twelve companies picked up bid specs, but only five bid on the project. The low bidder, John Wood Builder, Inc., submitted an incomplete bid, which made Aymir ® Construction the low bidder with a base bid of $340,000.00 plus alternate #1 in the amount of $95,000.00 for a total of $435,000.00. Mr. Koertge further stated they are still working with Aymir to come in on budget. The contract with Aymir Construction will be signed for the $435,000.00 bid amount with a change order to decrease that amount to come in on budget. Councilor Rokicki and Councilor Roach both stated they would not vote for any amount over the $750,000.00 for the total project. Wastewater Superintendent Neese recommended hiring Herbert Embree for the swing shift operator position at $18,100.00 per year beginning Monday, December 3, 2001. Motion to accept the recommendation was made by Sue Murray, seconded by George Murphey. Vote was unanimous. Street Commissioner Miles stated he received a letter from Chuck Harper, IPEP, stating his building needed to be checked for a gas odor. Commissioner Miles stated he had the Fire Department come in and check the building and found there was a leak. Indiana Gas red tagged and shut down the heating units in the building. Commissioner Miles stated he has contacted Dave's Heating and Cooling for an estimate and asked for direction from Council. Consensus of Council is it needs to be fixed, but requested Commissioner Miles to get at least two quotes and three if at all possible. Motion to adjourn made by Councilor Crampton, seconded by Councilor Rokicki. Vote was unanimous. ATTEST: Pamela S. Jones, Clerk -T surer Nancy A. Mic el, Mayor