HomeMy Public PortalAbout2020.09.17 LBT Minutes Minutes—McCall Public Library Board of Trustees Meeting
September 17, 2020
Zoom/Library Conference Room
Call to Order: 9:07
Attendance: Via Zoom-Jacki Rubin, Amy Rush, Bob Giles, Ed Hershberger, Lola Elliot, Dawn
Matus, Linda Stokes. In Conference Room and teleconferencing- David Gallipoli, Meg Lojek
Amendments to Agenda: None
Approval of the Minutes: Minutes of 8/20/2020 with attendance correction clarifying
Zoom/Teleconference attendees, approved by Dave and Second by Ed. All in favor.
Director's Report:
Payment Approvals of 9-3-20: Ed moved; Jacki seconded.
Budget and Stats: Updates reviewed. Remember the monthly statement is online. Mentoring
has been initiated by Ed and Dave in order to smoothly transition budget management through
Ed 's retirement. Linda Stokes will also meet with David to help transition. Linda explained
unexpended FY20 funds will go into fund balance, reserved for library to use as the Board sees
fit in the future, after the audit. It could be used to decrease any potential bond amount.
Staff Updates: Meg reported the status of her three-tiered Program to meet the needs of the
community during this time of COVID. The Tutoring Connections program won't proceed as
originally presented, but is being improved upon with the TutorMobile, which is being completed
and at this time is not ready for implementation. The After-School Program has been initiated
with 5 students receiving snack, scholastic assistance, and enrichment activities each day. Very
successful!! The Study Buddy program is well underway and functioning very smoothly. Thank
you to Meg and staff for implementing this much needed community outreach!!
The popular Let's Talk About It program has been cancelled but replaced by Let's Walk About
It! Karla Miller will conduct the 1 st program in Ponderosa Park discussing the book Atonement
September 30. Story time, with Bre Anderson will continue outside following COVID
guidelines.
Progress Report on Focus Groups for Library Expansion:
Meg presented Erin's written plan and reported the first meeting went smoothly. No library
personnel; city employees organized this at the CUB. See memo from Erin Greaves. Results of
the Focus group meetings will be presented to the Board October 15th; City Council, October
22; and at the tentative Work Session, October 23 at 9:00, pending City Manager's approval to
proceed. Meg will keep everyone updated about the timeline.
Board of Trustees Opening:
Three letters of interest were discussed by the Board: Dawn Matus, Tanya Hanson and Karen
Broyles. Dawn was introduced to the Board by Jacki and she gave her reasons for wanting the
position. Her comments were well taken and after a review of her credentials, Jacki moved and
Ed seconded that the Board voted to submit her name as a recommendation to City Council to
fill the vacancy created by Lynn Lewinski. All in favor.
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Fine Free library proposal: A proposal was discussed, but no action taken. Meg encouraged
Board to listen to Ted Talk and discussion will continue with more info next board meeting.
Revision of McCall Public Library Strategic Plan: Reviewed Mission and Values Statements. We
discussed minor changes; decided to review other library mission statements and work on Goal
1 for the next meeting. Meg will prepare drafts as we proceed. No action taken.
Fundraising Report: Amy attended 2 library advocacy and fundraising conferences looking to
see feasibility of successful campaigns during the COVID crisis. Found that contributions were
going up; confidence was high. The underlying issue was how can the library help heal this
crisis. Meg has shown us with her initiatives that our Library has stepped up to the task!
Foundation Report: No Report.
Friends Liaison Report: Remember September is Library card sign-up month. Lola thanked
Lynn Lewinski who is going off the Board for her tireless work to see the dream of a new Library
facility come to fruition. Congratulations to the FOL for a very successful Labor Day book sale
netting $950.00. FOL's regulatory documents were filed with the generous help of Amy
Pemberton. Meg suggested creating special dedication bookplates to be placed in some
children's books to thank Amy. There was discussion of what do we do with left over sale books.
Ideas such as selling to crafters, Barn Owl Books might be interested in our unsold books,
expand our online book sales, and Terry brought forth a very creative idea. This would be a
purchase by appointment for members of FOL and their families to visit the annex and browse
books for purchase. Good meeting with lots of discussion.
City Council Report: Bob stated he felt the focus group process was going smoothly and he
agreed with Amy's assessment. Looking forward to the results. He and Meg and Linda will
investigate some inquiries from the Board.
Adjourn: The meeting was adjourned at 10:30.
Next Meetings: October 15, 9:00 AM, Library Conference Room or Virtual
October 23, 9:00 AM, (tentative) Work Session with City Council
November 19, 9:00 AM, Library Conference Room or Virtual
December 18, 9:00 AM, Library Conference Room or Virtual
Minutes prepared by Lola Elliot
Respectfully submitted by Jacki Rubin, Chair
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