Loading...
HomeMy Public PortalAboutapril16bylaws i I WATERTOWN FREE PUBLIC LIBRARY By-Laws of the Board of Trustees Article I Name This organization shall be called"The Trustees of the Watertown Free Public Library" - exercising the powers and authority and assuming the responsibilities delegated to it under Article 4 Section 4-2 of the Watertown Nome Rule Charter, Article If Officers Section 1. The officers shall be a Chair,a Vice Chair,a Secretary and a Treasurer,elected from among the Trustees at the first meeting in January. Section 2. Officers shall serve a term of one year from the meeting at which they are elected until the next years election of officers. Section 3. The Chair shall preside at all meetings of the Board,authorize calls for any special meetings,appoint all committees,and generally perform all duties associated with that office. Section 4. The Vice Chair,in the event of the absence or disability of the Chair,or of a vacancy in the office,shall assume and perform all duties and functions of the Chair. Section 5. The Secretary shall keep a true and accurate record of all meetings of the Board and shall perform such other duties as are generally associated with that office. Section 6. The Treasurer shall be the disbursing officer of the Board,shall approve all invoices,and shall perform such duties as generally devolve upon the office. In the absence or disability of the Treasurer,the Chair shall perform her/his duties. i Article III Meetings Section 1. The regular meeting shall be held once a month at a date and time to be posted in accordance with the Open Meeting Law. At the discretion of the Board,the date and time may be changed at any regular meeting. Section 2. The order of business,or agenda,for regular meetings shall include,but not be limited to,the following items which shall be covered in sequence shown so far as circumstances will permit: a) Call to order b) Public Forum c) Disposition of previous meeting's minutes d) Financial Report e) Chair's Report f) Committee Reports g) Director's Report h) Unfinished business i) New business j) Adjournment Section 3. Special meetings may be called by the secfee"S etary at the discretiond#eetien of the c'�-.,a4fma^^^^Chair;or at the request of two members in writing to the ehair+tranChair,for the transaction of business as stated in the call for the meeting. Section 4. A quorum for the transaction of business at any meeting shall consist of four(4) members of the Board present in person. ,I Section 5. Conduct of meetings: Proceedings of all meetings shall be governed by Robert's Rules of Order. Section 6. All meetings of the Board shall be subiect to the Ooen Meeting Law,MGL C39 Sect. 23A-C. including all reauirements for advance public notice. Meetings may be held in executive session only as permitted under the Open Meeting Law. Section 7. All minutes and records of meetings shall be available for public inspection in accordance with and subiect to the provisions of the Public Records Law.MGL 66,Sect. 10, Section 8. In the event of an anticipated absence a Trustee should notTv the Library Director's office before the meeting-in cuestion. Should a Trustee miss more than three meetings in a vear.the Chair or his/her designated oroxv will address the issue with that Trustee. Article IV Library Director and Staff The Board shall appoint a qualified library Dtrectorwho shall be the executive and administrative officer of the library on behalf of the Board and under its review and direction. The Director shall be responsible for the anoointment,supervision.and removal of other emplovees under Article 4 Section 4-2(b)of the Watertown Home Rule Charter:The i--02-_�_"===JAeth " reSPORSible fE)F th.........eF diFe6ti.. aAd 661pe�islanof the staff for the care and maintenance of library property,-for-an adequate and proper selection of books and other resourcesbeeks in keeping with the policy of the Board;-for the effle:eFIG Of fibiwaFysepoleemaintainina a high standard of customer service;to the labibliG_and forits-financialsryer-at clministrationwithin the limitsatieas of the-budgeted appropriations.*40-ca� 1 ^^ ��^a�.^�•^ �.hau,kaue,iaYer+ra.aaLher+iy�ze,aNps'. .jljae.Tepa' T ^iag=The cbirector shaltalso prepare-an annual reportto be,presented'at:a meet4ig'specified by . Board. ....- - bdmmentesl[QT1]:Change brdelere7- _,- 1 Article V Committees Section 1. The Chair shall appoint committees of one or more members each for such specific purposes as the business of the Board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the Board. Article VI General -� Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The Chair may vote upon and may move or second a proposal before the Board. No matter may be voted upon unless specifically included on the agenda,unless-except by a unanimous vote of those present. Section 2. The by-laws may be amended by the majority vote of all members of the Board provided written notice of the proposed amendment Chas been included in the packet for the mPe+ing at which such action is proposed to be taken. Section 3. Any rule or resolution of the Board,whether contained in these by-laws or otherwise,may be suspended temporarily in connection with business at hand,, but such te be valid,way be tRkPR GRly at a meeting atif aouroved by majority vote of a 11 so uo Drum approve The above by-laws were unanimously adopted by the Board of library Trustees,May 13, 1974.Amended January 5, 1984.