Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My Public Portal
About
TBP 2021-12-01
Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday December 1, 2021 6:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel Participate in the meeting through our virtual platform Zoom Meeting Information Meeting ID:259 040 8013 Phone 1 -346 -248 -7799 Roll Call Approval Of Agenda Consent Agenda Minutes November 17, 2021 TBM 2021 -11 -17.Pdf Sign In Sheet November 17, 2021.Pdf Resolution 2021 -12 -01 GIS Service Center Subscription Resolution 2021 -12 -01 GIS.pdf 2022 ContractGISsubscription Fraser.pdf Resolution 2021 -12 -02 200 Eisenhower Lease Agreement Resolution 2021 -12 -02 200 Eisenhower Lease Agreement.pdf 2022 200 Eisenhower Lease.pdf Resolution 2021 -12 -03 FVMRD Lease Agreement Resolution 2021 -12 -03 FVMRD Lease Agreement.pdf 2022 FVMRD Lease Church.pdf Resolution 2021 -12 -04 Sharkys License Agreement Resolution 2021 -12 -04 Sharkys License Agreement.pdf 2022 License Agreement Sharkys.pdf Resolution 2021 -12 -05 Rendezvous License Agreement Resolution 2021 -12 -05 Rendezvous License Agreement.pdf 2022 License Agremt Sales Office Strg Sheds.pdf Resolution 2021 -12 -06 Three Mile Plan Resolution 2021 -12 -06 Three Mile Plan.pdf Three Mile Briefing.pdf Three Mile Plan - Comprehensive Plan.pdf Public Hearing And Possible Action 2022 Budget Hearing Budget Message 2022.Pdf TOF DRAFT 2022 Budget.pdf JFF DRAFT 2022 Budget.pdf POP 2022 Budget.pdf Resolution 2021 -12 -07 Summarizing Revenues And Expenditures For Each Fund Resolution 2021 -12 -07 Summarizing Revenues And Expenditures For Each Fund.pdf Resolution 2021 -12 -08 Levying Property Taxes Resolution 2021 -12 -08 Levying Property Taxes.pdf Resolution 2021 -12 -09 Appropriating Sums Of Money To Various Funds And Agencies Resolution 2021 -12 -09 Appropriating Sums Of Money To Various Funds And Agencies.pdf Resolution 2021 -12 -10 Law Enforcement Budget Resolution 2021 -12 -10 Law Enforcement Budget.pdf Resolution 2021 -12 -11 Bldg Dept. Budget Resolution 2021 -12 -11 Building Department Budget.pdf Resolution 2021 -12 -12 MOU Headwaters Trail Alliance Resolution 2021 -12 -12 MOU Headwaters Trail Alliance.pdf 2022 120 Zerex HTA Lease.pdf Liquor And Beer Licensing Authority Fishers Fraser Bar LLC Liquor License Renewal Fishers Bar Renewal.pdf 2022 Liquor License Renewal.pdf Fishers Bar Liquor License 2021 Renewal PD Memo.pdf Public Hearing And Possible Action Fishers Fraser Bar LLC Modification Of Premises Liquor Finding Fact Fishers Fraser Bar LLC Room DBA Fishers Bar Modification Of Premises.pdf 2022 Perm. Modification Of Premises.pdf POP Fishers Bar.pdf Resolution 2021 -12 -16 Fishers Fraser Bar LLC Modification Of Premises Resolution 2021 -12 -16 Fishers Fraser Bar LLC Modification Of Premises.pdf Discussion And Possible Action Regarding Resolution 2021 -12 -15 Preliminary Acceptance Of Kings Crossing Loop Roads TB Staff Brief Grand Park Drive Acceptance.pdf Resolution 2021 -12 -15 Preliminary Acceptance Of Kings Crossing Loop Roads.pdf FORMAL AGREEMENT RE PROVISIONAL ACCEPTANCE OF ROADS FROM CONRNERSTONE.11.18.21.Pdf Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201) Updates Committee Minutes PAC 7_16_21.Pdf PAC 8_20_21.Pdf PAC 9_17_21.Pdf PAC 10_15_21.Pdf PAC 11_19_21.Doc.pdf PCM 2021 -09 -22.Pdf PCM 2021 -10 -27.Pdf WWC 2021 -08 -10.Pdf WWC 2021 -10 -12.Pdf Adjourn UPCOMING MEETING WEDNESDAY, JANUARY 5, 2022 BOARD OF TRUSTEES https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSg https://us02web.zoom.us/j/2590408013 1.6:00 P.M. 2. 3. a. Documents: b. Documents: c. Documents: d. Documents: e. Documents: f. Documents: g. Documents: 4. a. Documents: a.i. Documents: a.ii. Documents: a.iii. Documents: a.iv. Documents: a.v. Documents: a.vi. Documents: 5. a. Documents: b. b.i. Documents: b.ii. Documents: 6. a. Documents: 7. 8. a. Documents: 9. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday December 1, 2021 6:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel Participate in the meeting through our virtual platform Zoom Meeting Information Meeting ID:259 040 8013 Phone 1 -346 -248 -7799Roll CallApproval Of AgendaConsent AgendaMinutes November 17, 2021TBM 2021 -11 -17.PdfSign In Sheet November 17, 2021.PdfResolution 2021 -12 -01 GIS Service Center SubscriptionResolution 2021 -12 -01 GIS.pdf2022 ContractGISsubscription Fraser.pdf Resolution 2021 -12 -02 200 Eisenhower Lease Agreement Resolution 2021 -12 -02 200 Eisenhower Lease Agreement.pdf 2022 200 Eisenhower Lease.pdf Resolution 2021 -12 -03 FVMRD Lease Agreement Resolution 2021 -12 -03 FVMRD Lease Agreement.pdf 2022 FVMRD Lease Church.pdf Resolution 2021 -12 -04 Sharkys License Agreement Resolution 2021 -12 -04 Sharkys License Agreement.pdf 2022 License Agreement Sharkys.pdf Resolution 2021 -12 -05 Rendezvous License Agreement Resolution 2021 -12 -05 Rendezvous License Agreement.pdf 2022 License Agremt Sales Office Strg Sheds.pdf Resolution 2021 -12 -06 Three Mile Plan Resolution 2021 -12 -06 Three Mile Plan.pdf Three Mile Briefing.pdf Three Mile Plan - Comprehensive Plan.pdf Public Hearing And Possible Action 2022 Budget Hearing Budget Message 2022.Pdf TOF DRAFT 2022 Budget.pdf JFF DRAFT 2022 Budget.pdf POP 2022 Budget.pdf Resolution 2021 -12 -07 Summarizing Revenues And Expenditures For Each Fund Resolution 2021 -12 -07 Summarizing Revenues And Expenditures For Each Fund.pdf Resolution 2021 -12 -08 Levying Property Taxes Resolution 2021 -12 -08 Levying Property Taxes.pdf Resolution 2021 -12 -09 Appropriating Sums Of Money To Various Funds And Agencies Resolution 2021 -12 -09 Appropriating Sums Of Money To Various Funds And Agencies.pdf Resolution 2021 -12 -10 Law Enforcement Budget Resolution 2021 -12 -10 Law Enforcement Budget.pdf Resolution 2021 -12 -11 Bldg Dept. Budget Resolution 2021 -12 -11 Building Department Budget.pdf Resolution 2021 -12 -12 MOU Headwaters Trail Alliance Resolution 2021 -12 -12 MOU Headwaters Trail Alliance.pdf 2022 120 Zerex HTA Lease.pdf Liquor And Beer Licensing Authority Fishers Fraser Bar LLC Liquor License Renewal Fishers Bar Renewal.pdf 2022 Liquor License Renewal.pdf Fishers Bar Liquor License 2021 Renewal PD Memo.pdf Public Hearing And Possible Action Fishers Fraser Bar LLC Modification Of Premises Liquor Finding Fact Fishers Fraser Bar LLC Room DBA Fishers Bar Modification Of Premises.pdf 2022 Perm. Modification Of Premises.pdf POP Fishers Bar.pdf Resolution 2021 -12 -16 Fishers Fraser Bar LLC Modification Of Premises Resolution 2021 -12 -16 Fishers Fraser Bar LLC Modification Of Premises.pdf Discussion And Possible Action Regarding Resolution 2021 -12 -15 Preliminary Acceptance Of Kings Crossing Loop Roads TB Staff Brief Grand Park Drive Acceptance.pdf Resolution 2021 -12 -15 Preliminary Acceptance Of Kings Crossing Loop Roads.pdf FORMAL AGREEMENT RE PROVISIONAL ACCEPTANCE OF ROADS FROM CONRNERSTONE.11.18.21.Pdf Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201) Updates Committee Minutes PAC 7_16_21.Pdf PAC 8_20_21.Pdf PAC 9_17_21.Pdf PAC 10_15_21.Pdf PAC 11_19_21.Doc.pdf PCM 2021 -09 -22.Pdf PCM 2021 -10 -27.Pdf WWC 2021 -08 -10.Pdf WWC 2021 -10 -12.Pdf Adjourn UPCOMING MEETING WEDNESDAY, JANUARY 5, 2022 BOARD OF TRUSTEES https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSghttps://us02web.zoom.us/j/25904080131.6:00 P.M.2.3.a.Documents:b.Documents: c. Documents: d. Documents: e. Documents: f. Documents: g. Documents: 4. a. Documents: a.i. Documents: a.ii. Documents: a.iii. Documents: a.iv. Documents: a.v. Documents: a.vi. Documents: 5. a. Documents: b. b.i. Documents: b.ii. Documents: 6. a. Documents: 7. 8. a. Documents: 9. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday December 1, 2021 6:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel Participate in the meeting through our virtual platform Zoom Meeting Information Meeting ID:259 040 8013 Phone 1 -346 -248 -7799Roll CallApproval Of AgendaConsent AgendaMinutes November 17, 2021TBM 2021 -11 -17.PdfSign In Sheet November 17, 2021.PdfResolution 2021 -12 -01 GIS Service Center SubscriptionResolution 2021 -12 -01 GIS.pdf2022 ContractGISsubscription Fraser.pdfResolution 2021 -12 -02 200 Eisenhower Lease AgreementResolution 2021 -12 -02 200 Eisenhower Lease Agreement.pdf2022 200 Eisenhower Lease.pdfResolution 2021 -12 -03 FVMRD Lease AgreementResolution 2021 -12 -03 FVMRD Lease Agreement.pdf2022 FVMRD Lease Church.pdfResolution 2021 -12 -04 Sharkys License AgreementResolution 2021 -12 -04 Sharkys License Agreement.pdf2022 License Agreement Sharkys.pdfResolution 2021 -12 -05 Rendezvous License AgreementResolution 2021 -12 -05 Rendezvous License Agreement.pdf2022 License Agremt Sales Office Strg Sheds.pdfResolution 2021 -12 -06 Three Mile PlanResolution 2021 -12 -06 Three Mile Plan.pdfThree Mile Briefing.pdfThree Mile Plan - Comprehensive Plan.pdfPublic Hearing And Possible Action2022 Budget HearingBudget Message 2022.PdfTOF DRAFT 2022 Budget.pdfJFF DRAFT 2022 Budget.pdfPOP 2022 Budget.pdfResolution 2021 -12 -07 Summarizing Revenues And Expenditures For Each FundResolution 2021 -12 -07 Summarizing Revenues And Expenditures For Each Fund.pdfResolution 2021 -12 -08 Levying Property Taxes Resolution 2021 -12 -08 Levying Property Taxes.pdf Resolution 2021 -12 -09 Appropriating Sums Of Money To Various Funds And Agencies Resolution 2021 -12 -09 Appropriating Sums Of Money To Various Funds And Agencies.pdf Resolution 2021 -12 -10 Law Enforcement Budget Resolution 2021 -12 -10 Law Enforcement Budget.pdf Resolution 2021 -12 -11 Bldg Dept. Budget Resolution 2021 -12 -11 Building Department Budget.pdf Resolution 2021 -12 -12 MOU Headwaters Trail Alliance Resolution 2021 -12 -12 MOU Headwaters Trail Alliance.pdf 2022 120 Zerex HTA Lease.pdf Liquor And Beer Licensing Authority Fishers Fraser Bar LLC Liquor License Renewal Fishers Bar Renewal.pdf 2022 Liquor License Renewal.pdf Fishers Bar Liquor License 2021 Renewal PD Memo.pdf Public Hearing And Possible Action Fishers Fraser Bar LLC Modification Of Premises Liquor Finding Fact Fishers Fraser Bar LLC Room DBA Fishers Bar Modification Of Premises.pdf 2022 Perm. Modification Of Premises.pdf POP Fishers Bar.pdf Resolution 2021 -12 -16 Fishers Fraser Bar LLC Modification Of Premises Resolution 2021 -12 -16 Fishers Fraser Bar LLC Modification Of Premises.pdf Discussion And Possible Action Regarding Resolution 2021 -12 -15 Preliminary Acceptance Of Kings Crossing Loop Roads TB Staff Brief Grand Park Drive Acceptance.pdf Resolution 2021 -12 -15 Preliminary Acceptance Of Kings Crossing Loop Roads.pdf FORMAL AGREEMENT RE PROVISIONAL ACCEPTANCE OF ROADS FROM CONRNERSTONE.11.18.21.Pdf Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201) Updates Committee Minutes PAC 7_16_21.Pdf PAC 8_20_21.Pdf PAC 9_17_21.Pdf PAC 10_15_21.Pdf PAC 11_19_21.Doc.pdf PCM 2021 -09 -22.Pdf PCM 2021 -10 -27.Pdf WWC 2021 -08 -10.Pdf WWC 2021 -10 -12.Pdf Adjourn UPCOMING MEETING WEDNESDAY, JANUARY 5, 2022 BOARD OF TRUSTEES https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSghttps://us02web.zoom.us/j/25904080131.6:00 P.M.2.3.a.Documents:b.Documents:c.Documents:d.Documents:e.Documents:f.Documents:g.Documents:4.a.Documents:a.i.Documents:a.ii. Documents: a.iii. Documents: a.iv. Documents: a.v. Documents: a.vi. Documents: 5. a. Documents: b. b.i. Documents: b.ii. Documents: 6. a. Documents: 7. 8. a. Documents: 9. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday December 1, 2021 6:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel Participate in the meeting through our virtual platform Zoom Meeting Information Meeting ID:259 040 8013 Phone 1 -346 -248 -7799Roll CallApproval Of AgendaConsent AgendaMinutes November 17, 2021TBM 2021 -11 -17.PdfSign In Sheet November 17, 2021.PdfResolution 2021 -12 -01 GIS Service Center SubscriptionResolution 2021 -12 -01 GIS.pdf2022 ContractGISsubscription Fraser.pdfResolution 2021 -12 -02 200 Eisenhower Lease AgreementResolution 2021 -12 -02 200 Eisenhower Lease Agreement.pdf2022 200 Eisenhower Lease.pdfResolution 2021 -12 -03 FVMRD Lease AgreementResolution 2021 -12 -03 FVMRD Lease Agreement.pdf2022 FVMRD Lease Church.pdfResolution 2021 -12 -04 Sharkys License AgreementResolution 2021 -12 -04 Sharkys License Agreement.pdf2022 License Agreement Sharkys.pdfResolution 2021 -12 -05 Rendezvous License AgreementResolution 2021 -12 -05 Rendezvous License Agreement.pdf2022 License Agremt Sales Office Strg Sheds.pdfResolution 2021 -12 -06 Three Mile PlanResolution 2021 -12 -06 Three Mile Plan.pdfThree Mile Briefing.pdfThree Mile Plan - Comprehensive Plan.pdfPublic Hearing And Possible Action2022 Budget HearingBudget Message 2022.PdfTOF DRAFT 2022 Budget.pdfJFF DRAFT 2022 Budget.pdfPOP 2022 Budget.pdfResolution 2021 -12 -07 Summarizing Revenues And Expenditures For Each FundResolution 2021 -12 -07 Summarizing Revenues And Expenditures For Each Fund.pdfResolution 2021 -12 -08 Levying Property TaxesResolution 2021 -12 -08 Levying Property Taxes.pdfResolution 2021 -12 -09 Appropriating Sums Of Money To Various Funds And AgenciesResolution 2021 -12 -09 Appropriating Sums Of Money To Various Funds And Agencies.pdfResolution 2021 -12 -10 Law Enforcement BudgetResolution 2021 -12 -10 Law Enforcement Budget.pdfResolution 2021 -12 -11 Bldg Dept. BudgetResolution 2021 -12 -11 Building Department Budget.pdfResolution 2021 -12 -12 MOU Headwaters Trail AllianceResolution 2021 -12 -12 MOU Headwaters Trail Alliance.pdf2022 120 Zerex HTA Lease.pdfLiquor And Beer Licensing AuthorityFishers Fraser Bar LLC Liquor License RenewalFishers Bar Renewal.pdf2022 Liquor License Renewal.pdfFishers Bar Liquor License 2021 Renewal PD Memo.pdfPublic Hearing And Possible ActionFishers Fraser Bar LLC Modification Of PremisesLiquor Finding Fact Fishers Fraser Bar LLC Room DBA Fishers Bar Modification Of Premises.pdf2022 Perm. Modification Of Premises.pdfPOP Fishers Bar.pdfResolution 2021 -12 -16 Fishers Fraser Bar LLC Modification Of Premises Resolution 2021 -12 -16 Fishers Fraser Bar LLC Modification Of Premises.pdf Discussion And Possible Action Regarding Resolution 2021 -12 -15 Preliminary Acceptance Of Kings Crossing Loop Roads TB Staff Brief Grand Park Drive Acceptance.pdf Resolution 2021 -12 -15 Preliminary Acceptance Of Kings Crossing Loop Roads.pdf FORMAL AGREEMENT RE PROVISIONAL ACCEPTANCE OF ROADS FROM CONRNERSTONE.11.18.21.Pdf Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201) Updates Committee Minutes PAC 7_16_21.Pdf PAC 8_20_21.Pdf PAC 9_17_21.Pdf PAC 10_15_21.Pdf PAC 11_19_21.Doc.pdf PCM 2021 -09 -22.Pdf PCM 2021 -10 -27.Pdf WWC 2021 -08 -10.Pdf WWC 2021 -10 -12.Pdf Adjourn UPCOMING MEETING WEDNESDAY, JANUARY 5, 2022 BOARD OF TRUSTEES https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSghttps://us02web.zoom.us/j/25904080131.6:00 P.M.2.3.a.Documents:b.Documents:c.Documents:d.Documents:e.Documents:f.Documents:g.Documents:4.a.Documents:a.i.Documents:a.ii.Documents:a.iii.Documents:a.iv.Documents:a.v.Documents:a.vi.Documents:5.a.Documents:b.b.i.Documents:b.ii. Documents: 6. a. Documents: 7. 8. a. Documents: 9. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished FRASER BOARD OF TRUSTEES MINUTES DATE:November 17, 2021 MEETING:Board of Trustees Regular Meeting PLACE:Fraser Town Hall Board Room and Virtually PRESENT Board:Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Kaydee Fisher Staff:Town Manager, Ed Cannon; Town Clerk, Antoinette McVeigh; Assistant Town Manager, Michael Brack; Town Planner, Catherine Trotter; Finance Manager, Beth Williams; Police Chief, Glen Trainor Others:See attached list Mayor Vandernail called the meeting to order at 7:05 p.m. 1.Workshop- 2022 Budget 2.Rollcall: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Kaydee Fisher 3.Approval of Agenda: Trustee Soles moved, and Trustee Miller seconded the motion to approve the amended agenda to include an update on transit. Motion carried: 7-0. 4.Consent Agenda: a)Minutes November 3, 2021 Trustee Waldow moved, and Trustee Miller seconded the motion to approve the consent agenda. Motion carried: 7-0. 5.Public Hearing and Possible Action: a)2022 Budget Mayor Vandernail opened the public hearing at 7:08 p.m. Town Manager presented the budget to the Board. The following updates were presented. 10-41-874 Community Housing increased to $800,000 10-60-740 Art in Public Places reduced to $91,000 30-30-910 Transfer from G/F – PublicWork increased to $170,000 CERF Revenues over Expenditures is positive $1500 Mayor Vandernail continued the public hearing regarding the 2022 budget to December 1, 2021. Page 2 of 3 6.Discussion and Possible Action Regarding: a)Water Efficiency Plan Water Wastewater Superintendent presented to the Board. Trustee Miller moved, and Trustee Soles seconded the motion to support the efforts of the Towns Water Efficiency Plan. Motion carried: 7-0. b)Resolution 2021-11-01 GP Willows FPDP Amendment Preliminary Plat Trustee Quinn moved, and Trustee Soles seconded the motion to approve Resolution 2021-11-01 GP Willows FPDP Amendment Preliminary Plat. Motion carried: 6-1, Nay Miller. c)Ordinance 485 Water Wastewater Advisory Committee Trustee Miller moved, and Trustee Cerkvenik seconded the motion to approve Ordinance 485 Water Wastewater Advisory Committee Motion carried: 7-0. 7. Open Forum: none 8.Updates a) Grand Park Drive Settlement b) Transit Update, Transit routes have been temporarily reduced due to a lack of CDL drivers. 9.Executive Session: For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(e). Regarding Litigation Including Town Attorney Kent Whitmer, Town Manager Ed Cannon, Town Clerk Antoinette McVeigh, Assistant Town Manager Michael Brack, Finance Manager Beth Williams, Town Planner Catherine Trotter Trustee Miller moved, and Trustee Cerkvenik seconded the motion to open the Executive Session at 8:00 p.m. Motion carried: 7-0. Trustee Cerkvenik moved, and Trustee Quinn seconded the motion to close the Executive Session. Motion carried: 7-0. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire executive session, which was not recorded, constituted a privileged attorney-client communication. _______________________________ Kent Whitmer, Town Attorney Page 3 of 3 Trustee Soles moved and Trustee Waldow seconded the motion to authorize Whitmer Law Firm to enter into agreed upon stipulations as presented by council with Mountain Parks Electric, US Bank National Association, Cozens Point LLC and U9200 LLC. Motion carried: 7-0. 10.Adjourn: Trustee Soles moved, and Trustee Quinn seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:05 p.m. _____________________________ Antoinette McVeigh, Town Clerk TOWN BOARD REGULAR MEETING REGISTRATION SHEET November 17, 2021 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation. A maximum of six (6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting, we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and email on the sign in sheet. Thank you for your cooperation. NAME ro,/J Pet,\4- PHYSICAL ADDRESS EMAIL TOWN OF FRASER RESOLUTION NO. 2021-12-01 A RESOLUTION ENTERING INTO A CONTRACT WITH NORTHWEST COLORADO COUNCIL OF GOVERNMENTS (NWCCOG) FOR GIS SERVICES BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1.The Town Manager is hereby authorized to execute contract with Northwest Colorado Council of Governments (NWCCOG) for GIS Services with a term to expire December 31, 2022. 2.All documents must be executed within sixty days of the date of this Resolution or this approval shall no longer be effective. READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ BY: Mayor ATTEST: (S E A L) Town Clerk NWCCOG GIS Service Center Subscription Contract Town of Fraser – Page 1 NWCCOG GIS SERVICE CENTER SUBSCRIPTION CONTRACT This agreement is made effective as of January 1, 2022 by and between Town of Fraser and Northwest Colorado Council of Governments (NWCCOG) GIS Service Center. The parties agree as follows: 1.AGREEMENT PERIOD. The term of this agreement shall commence January 1, 2022 and terminate by December 31, 2022. 2.DESCRIPTION OF SERVICES. The NWCCOG GIS Service Center will provide 20 hours of service each quarter. Hours not utilized within the current month may be carried over until the end of each quarter (March 31st, June 30th, September 30th, December 31st), but cannot be carried-over beyond that point. The NWCCOG GIS Service Center will provide the following services upon request: Creation of base and thematic maps. Data Creation and Maintenance (includes zoning/land use, addressing, data updating, utility and street inventories, database development/conversion/clean-up). Queries and analysis. Training and any general technical expertise Any additional hours needed beyond the monthly allowance will be charged at a rate of $55/hour. Local drive time (from Silverthorne or Denver) will count against the monthly hours at ½ time or as a one-way trip. Expenses incurred, such as postage costs, will be an additional billing according to the NWCCOG GIS Services price list. 3.DATA. The data created and collected by NWCCOG is jointly owned by the Town of Fraser and NWCCOG. NWCCOG reserves the right to utilize the data for other regional projects as needed and to share this data with other public entities upon request. 4.COST, COMPENSATION AND PAYMENT PROCEDURE. NWCCOG’s compensation for this subscription is $1,100 each month. NWCCOG shall submit an invoice by the 15th of each month for payment of the following month’s services. Invoices must be paid by the 5th of the month for which the services are to be provided. The Town of Fraser may choose to pay for several months in advance, not to exceed 12 months. 5.ASSIGNMENT. NWCCOG’s obligations under this agreement may not be assigned or transferred to any other person, firm, or corporation without prior written consent of the Town of Fraser. 6.CHANGES OR TERMINATION. This agreement shall be effective from January 1, 2021 through December 31, 2021. Town of Fraser reserves the right to increase or decrease the subscription level or terminate the contract for any reason upon 14 days written notice to NWCCOG. NWCCOG reserves the right to discontinue subscription services to the GIS Service Center upon 14 days written notice to the Town of Fraser. NWCCOG GIS Service Center Subscription Contract Town of Fraser – Page 2 7.RELATIONSHIP OF PARTIES. The parties understand that NWCCOG is an independent contractor with respect to the Town of Fraser, and persons assigned by NWCCOG to provide these GIS services are not employees of the Town of Fraser. 8.NOTICES. All notices required or permitted under this agreement shall be in writing and shall be deemed delivered in person or deposited in the U.S. mail, addressed as follows: If to Fraser:Town of Fraser P.O. Box 120 Fraser, CO 80442 If to NWCCOG:Northwest Colorado Council of Governments P.O. Box 2308 Silverthorne, CO 80498 9.ENTIRE AGREEMENT. This agreement contains the entire agreement between the parties and there are no other promises or conditions in any other agreement whether written or oral. This agreement supercedes any prior written or oral agreements between the parties. 10.AMENDMENT. The agreement maybe modified or amended by the mutual agreement of the parties if the amendment is made in writing and is signed by both parties. 11.SEVERABILITY. If any provision of this agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 12.WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this agreement shall not be construed as a waiver or limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this agreement. 13.RETURN OF RECORDS. Upon termination of this agreement, NWCCOG shall return any records, notes, data, memorandum, models, or other materials that were provided to NWCCOG by the Town of Fraser that the Town of Fraser may request NWCCOG to return. 14.APPLICABLE LAW. This agreement shall be governed by the laws of the State of Colorado. 15. ILLEGAL ALIENS. A.Certification. By entering into this Agreement, Contractor hereby certifies that, at the time of this certification, it does not knowingly employ or contract with an illegal alien and that Contractor has participated or attempted to participate in the basic pilot program administered by the U.S. Department of Homeland Security in order to verify that it does not employ any illegal aliens. B.Prohibited Acts. Contractor shall not: 1.Knowingly employ or contract with an illegal alien to perform work under this Agreement; or 2.Enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. NWCCOG GIS Service Center Subscription Contract Town of Fraser – Page 3 C. Verification. 1.Contractor has verified or attempted to verify through participation in the basic pilot program administered by the U.S. Department of Homeland Security that Contractor does not employ any illegal aliens and, if Contractor is not accepted into the basic pilot program prior to entering into this Agreement, that Contractor shall apply to participate in the basic pilot program every three (3) months until Contractor is accepted or this Agreement has been completed, whichever is earlier. 2.Contractor shall not use basic pilot program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. 3.If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: i. Notify the subcontractor and the Town within three (3) days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and ii. Terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to subparagraph (i) hereof, the subcontractor does not stop employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. D.Duty to Comply with Investigations. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation conducted pursuant to C.R.S. § 8-17.5-102(5)(a) to ensure that Contractor is complying with the terms of this Agreement. IN WITNESS THEREOF, the parties hereto have executed this agreement on the day and year first written above. ______________________________________________________________________ Town of Fraser NWCCOG Ed Cannon, Town Manager Jon Stavney, Executive Director ______________________________________________________________________ Date Date TOWN OF FRASER RESOLUTION NO. 2021-12-02 A RESOLUTION APPROVING A LEASE AGREEMENT FOR THE PROPERTY LOCATED AT 200 EISENHOWER IN FRASER. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1.The Town Board of Fraser, Colorado hereby approves the lease agreement and authorizes the Town Manager to execute the lease agreement. 2.All documents must be executed within sixty days of the date of this Resolution or this approval shall no longer be effective. READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ BY: Mayor ATTEST: (S E A L) Town Clerk 1 LEASE AGREEMENT THIS AGREEMENT is made and entered into January 1, 2022, by and between THE TOWN OF FRASER, COLORADO, a municipal corporation of the State of Colorado (“Landlord”), and Tenille Obe (“Tenant”). ARTICLE 1.0 - RECITALS AND PURPOSE 1.1 Landlord is the owner of the building located at 200 Eisenhower, situated in the Town of Fraser, County of Grand, State of Colorado. 1.2 Tenant desires to lease the property in order to operate a service business. 1.3 Landlord has determined that the property is not currently needed for the Landlord’s purposes, and that the leasing of said premises to Tenant would serve a valid public purpose by putting a vacant property into productive use and contributing to the local economy. 1.4 Landlord and Tenant desire to confirm their understanding and agreement concerning said lease, all as more fully provided herein below. NOW THEREFORE, in consideration of the premises and the mutual promises and covenants set forth herein, the parties agree as follows: ARTICLE 2.0 - DEMISE 2.1 For and in consideration of the performance of the covenants and agreements herein contained to be kept and performed by Tenant, Landlord hereby leases to Tenant and Tenant hereby leases from Landlord the 200 Eisenhower, subject to all land use and building and zoning codes, resolutions and regulations; and subject to all reservations, exceptions, restrictions, covenants and easements of record or visible. 2.2 During the term of this lease, Tenant shall also have the right to use the parking area adjacent thereto. 2.3 Tenant agrees to accept the facility "as is"; and Landlord makes no warranty or representation, express or implied, with respect to the merchantability, condition, quality, design, operation, fitness for a particular purpose, or workmanship of the property, in any respect whatsoever. ARTICLE 3.0 - TERM 3.1 The term of this Lease shall commence January 1, 2022 ending at midnight on December 31, 2022. 3.2 This Lease may be renewed or extended for an additional term upon mutual agreement of the parties and upon such terms and conditions as may then be agreed upon. Any such renewal or extension of this Lease shall be evidenced only by a writing signed by both Landlord and Tenant. 2 ARTICLE 4.0 - RENT/SERVICES; SECURITY DEPOSIT 4.1 Rental for the full Term of $5,100 along with water and sewer service fees of $1,224.00 shall be paid in monthly installment of $527.00 payable in advance, on or before twelve o’clock noon on the first day of each calendar month during the term of this Lease at the office of the Landlord at 153 Fraser Avenue, Fraser, Colorado, without notice (“Rent”). The first payment shall be due January 1, 2022. 4.2 Tenant shall provide a security deposit in the amount of $500 as condition of this lease. ARTICLE 5.0 - USE OF PREMISES; RESERVATIONS BY LANDLORD 5.1 Tenant may occupy and use the property for the operation of a dog grooming facility and related activities. No other uses shall be permitted without the written consent of Landlord. 5.2 Landlord reserves the right to enter upon the property at any reasonable time to inspect the premises, to show them to prospective purchasers or tenants, or for any other purpose deemed appropriate by Landlord, so long as the exercise of such right of entry does not unreasonably interfere with Tenant’s use of the property. ARTICLE 6.0 - PROTECTION OF PROPERTY, ALTERATIONS, MAINTENANCE AND UTILITIES 6.1 Tenant covenants and agrees: 6.1.1 Not to commit or permit the commission by others of any waste upon the premises; and 6.1.2 Not to remove or allow any other person to remove any improvements or fixtures of any kind without Landlord's prior written consent. 6.2 Tenant may install improvements upon the property only upon written consent of the Landlord. At the time of execution of the lease, Landlord approves the following improvements: installation of a rustic wood/rubber floor, a new window in the north wall, a new south door, a storm door on the north door, an in-floor sink, and a front porch light and indoor track lighting. Before commencing any additional improvements, Tenant shall submit the plans for any alterations, showing the design proposed, and Landlord’s written approval of such plans shall be required before Tenant proceeds with the proposed alterations. Landlord agrees not to unreasonably withhold approval of such plans, but may require reasonable changes therein. As a condition of approval of such plans, Landlord may require Tenant to post a security deposit, in such amount as may be deemed appropriate by Landlord, to secure Tenant’s obligation to remove any such partitions or other alterations and restoration of the premises upon termination of this Lease. Such security deposit shall be in addition to any other deposit required from Tenant pursuant to this Lease. 6.3 Subject to Landlord's written approval, Tenant may erect appropriate signs to advertise its business; provided that any such signage must comply with the Fraser Sign Code. Prior to installation, Tenant shall submit the proposed sign design, including layout, materials and location, for Landlord’s approval along with an appropriate Sign Permit Application, and Landlord shall respond in writing within 30 days. 3 6.4 Except as provided in Sections 6.2 and 6.3, Tenant shall not make any other material alterations or improvements to the property without Landlord's prior written consent. Any permanent improvements made to the property by Tenant during the lease term, except for movable trade fixtures installed by Tenant, shall be deemed a part of the real estate and, at the election of the Landlord, shall remain a part of the property at the expiration or termination of this Lease. If requested by Landlord following the expiration or termination of this Lease, Tenant shall promptly remove any improvements installed by Tenant and shall restore the Property to the condition it was in upon the commencement of this Lease. Tenant shall remove all of Tenant's personal property and any movable trade fixtures installed by Tenant at the expiration or termination of this Lease and shall promptly repair any damage caused by such removal. Tenant shall promptly pay for any work done or materials furnished on or about the property at Tenant's instance and shall indemnify Landlord from and against any claims relating to such work. 6.5 Landlord shall be responsible for the following maintenance and utilities, at Landlord’s expense, except for any maintenance or repair required due to misuse or negligence by Tenant or its employees, which shall be the responsibility of Tenant: 6.5.1 Exterior building maintenance, including painting or staining, and any structural repairs, as deemed necessary by Landlord; 6.5.2 Any necessary maintenance and repair of the water and sewer service lines to the Property. This does not include frozen or obstructed service lines resulting from Tenant’s use of the property. 6.6 Tenant shall be responsible for payment of all utility services to the property and for providing all maintenance and repairs necessary to keep the facility and all fixtures and improvements therein in a condition as good as at the time Tenant took possession, ordinary wear and tear excepted. This obligation includes necessary maintenance and repairs of utility systems, such as heating and plumbing fixtures. ARTICLE 7.0 - TAXES, INSURANCE AND INDEMNIFICATION 7.1 Tenant shall pay any and all personal property, sales, use, withholding and other taxes with respect to Tenant's personal property and its operations at the property. 7.2 Landlord may, at its option and expense, maintain general hazard insurance upon the property during the lease term. Tenant understands that any such insurance maintained by Landlord will not cover any of Tenant's equipment, trade fixtures or other personal property on the premises or any interruption of Tenant’s business; and in the event Tenant desires such insurance coverage, it shall obtain it at its own expense. 7.3 Tenant agrees to indemnify and hold harmless Landlord, its officers, employees, insurers and/or self-insurance pools, from and against all liabilities, losses, claims, demands, damages and expenses, including reasonable attorney fees, incurred or suffered by Landlord as a result of: (a) failure by Tenant to perform any covenant required to be performed by Tenant hereunder; (b) any accident, injury, or damage caused by, resulting from, arising out of or in any manner connected with the use of the property; and (c) failure by Tenant to comply with any requirement of any governmental authority. 7.4 Tenant agrees to obtain and keep in force, at Tenant's expense, during the entire term of this Lease, such liability insurance as will fully protect Tenant from claims under Worker's Compensation and other employee benefit laws for bodily injury and death and for property damage that may arise out of Tenant's operations in the property. Tenant shall also maintain, at its 4 expense, a policy of comprehensive general public liability and property damage insurance, providing coverage of both Tenant and Landlord for claims for damages for bodily injury, including wrongful death, as well as claims for property damages, which may arise from the ownership, maintenance, use or operation of the property, whether or not the foregoing described uses and activities be by Tenant or by anyone directly or indirectly employed by Tenant. Such insurance shall be maintained in amounts of not less than $150,000.00 for injury to one person in any single occurrence and not less than $600,000.00 for injury to two or more persons in any single occurrence, or such larger amounts as correspond with the recovery limits applicable to governmental entities under C.R.S. 24-10-114(1) as the same may be from time to time amended. The policy shall be endorsed to include Landlord as an additional insured and to provide that the coverage afforded under the policy shall not be canceled, terminated or materially changed until at least thirty (30) days prior written notice has been give to Landlord. Such coverage shall be primary insurance, and any insurance carried by Landlord or carried or provided through any insurance pool to which Landlord belongs shall be excess and not contributory insurance to that provided by Tenant. Upon Landlord’s request, Tenant shall promptly furnish Landlord with a certificate of insurance evidencing the insurance coverage required by this Paragraph. 7.5 Failure on the part of Tenant to procure and maintain policies providing the required insurance coverage, conditions, and minimum limits provided in this Article shall constitute a material breach of this Agreement, for which Landlord may immediately terminate this Agreement, or at its discretion, Landlord may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all sums so paid by Landlord shall be repaid by Tenant upon demand. 7.6 Landlord and Tenant understand and agree that Landlord is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. 24-10-101 et seq., as from time to time amended, or otherwise available to Landlord, its officers, or its employees. ARTICLE 8.0 - ASSIGNMENT OR SUBLETTING 8.1 Tenant shall not assign its interests under this Lease nor sublet the property, in whole or in part, without first obtaining Landlord's express written consent in each instance. In the event of any permitted assignment or subletting hereunder, Tenant shall remain liable to Landlord for the performance of all terms, covenants and provisions of this Lease, unless Tenant is released in writing by Landlord. ARTICLE 9.0 - DEFAULT BY TENANT; REMEDIES 9.1 Time is of the essence of this Lease with respect to the performance by Tenant of its obligations hereunder. If Tenant shall default in the performance of any of its obligations under this Lease, Landlord may give written notice of such default to Tenant. If the default is not cured within ten (10) days after such written notice is given, Landlord may elect to terminate this Lease by giving a further written notice of such termination to Tenant. If such further notice is given, this Lease shall terminate on the date fixed in such notice as completely as if that were the date herein definitely fixed for expiration of the term of this Lease, and Tenant shall then surrender the Leased Property to Landlord. 9.2 No remedy conferred upon or reserved to Landlord shall exclude any other remedy herein or by law provided, but each shall be cumulative and in addition to every other remedy given hereunder or now or hereafter existing at law, in equity or by statute. 5 9.3 In the event of any litigation or arbitration arising out of or relating to this Lease, the Court shall award to the prevailing party all reasonable costs and expenses thereof, including attorney fees. ARTICLE 10.0 - NOTICE 10.1 Except as otherwise expressly provided herein, all notices required or permitted under this Lease shall be in writing and shall be delivered in person or sent by United States certified mail, return receipt requested. If sent by mail, a notice shall be deemed to have been properly given when deposited in any post office, branch post office, or mail depository regularly maintained by the United States Postal Service and sent by certified mail, return receipt requested, with postage thereon pre-paid, addressed as follows: To Landlord: Town of Fraser P.O. Box 370 Fraser, CO 80442 To Tenant: Tenille Obe PO Box 3070 Winter Park, CO 80482 or addressed to each respective party at such other address as such party may hereafter furnish to the other party in writing. ARTICLE 11.0 - MISCELLANEOUS PROVISIONS 11.1 This Lease shall be construed under and shall be governed by the laws of the State of Colorado, the state courts of which shall have exclusive jurisdiction over any court action arising therefrom. 11.2 This Lease embodies the entire agreement and understanding between the parties relating to the subject matter hereof and may not be altered or amended except by writing signed by Landlord and Tenant and specifically referring hereto. 11.3 Except as otherwise expressly provided herein, this Lease and the rights and duties of Landlord and Tenant hereunder shall be binding upon and shall inure to the benefit of their respective successors and permitted assigns. IN WITNESS WHEREOF, the parties have hereunto subscribed their signatures, effective the date first above mentioned. LANDLORD TOWN OF FRASER, COLORADO ________________________________ Ed Cannon Town Manager ATTEST: __________________________________ Town Clerk 6 TENANT ____________________________________ STATE OF COLORADO ) ) ss. COUNTY OF GRAND ) Subscribed and sworn to (affirmed) before me this day of 2022, by , Notary Public My commission expires: [SEAL] TOWN OF FRASER RESOLUTION NO. 2021-12-03 A RESOLUTION APPROVING A LEASE AGREEMENT WITH FRASER VALLEY METROPOLITAN RECREATION DISTRICT FOR THE PROPERTY LOCATED AT 107 EISENHOWER IN FRASER. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1.The Town Board of Fraser, Colorado hereby approves the lease agreement and authorizes the Town Manager to execute the lease agreement. 2.All documents must be executed within sixty days of the date of this Resolution or this approval shall no longer be effective. READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ BY: Mayor ATTEST: (S E A L) Town Clerk L E A S E Historic Church and Program Building Lessor:The Town of Fraser Board of Trustees 153 Fraser Avenue P.O. Box 370 Fraser, Colorado 80442 Referred to as the “Town” or “Fraser” throughout this document. Lessee:Fraser Valley Metropolitan Recreation District P.O. Box 3348 Winter Park, CO 80482 726-8968 Referred to as FVMRD or “tenant” throughout this document. Premise:This lease provides for the exclusive use of that portion of the building located at 117 Eisenhower Ave commonly referred to as the modular addition. Collectively, the premise description is referred to as “the facility” or “the premise” in this document. Uses:FVMRD activities and classes. Terms:The initial term of the Lease commences January 1, 2022 and shall terminate on December 31, 2022. No Lease shall be valid for more than one (1) year unless approved by Town Ordinance. Rent of $0 monthly in accordance with the terms of the Intergovernmental Agreement between the Town of Fraser and the Fraser Valley Metropolitan Recreation District. This rent will be evaluated annually concurrent with annual updates to the Intergovernmental Agreement. FVMRD shall be responsible for its proportionate share of utility and cleaning costs for the building. Provisions:FVMRD shall be responsible for all damages to the facility and/or persons that are the result of FVMRD sponsored programs. Failure to keep the facility in a clean, orderly, and safe fashion may result in the Town initiating corrective actions (cleaning, repair, etc.) that will be charged against the lessee’s damage deposit. Fraser shall be responsible for replacement or repair of all permanent fixtures in the building, including electrical, heating, landscaping, the roof structure, and plumbing. IN CONSIDERATION of the mutual promises contained herein and of the rents and other payments to be made by Tenant to the Town of Fraser, the parties hereto agree as follows: 1.The Town of Fraser hereby specifically states that this Lease is in the best interests of the municipality and this Lease is being made pursuant to the provisions of Title 31-15-713, Colorado Revised Statutes, 1973, as amended, and is subject to the provisions contained therein. 2.The Town of Fraser, by and through its Board of Trustees, hereby leases to designated Tenant the premises (being a certain described area located in the building on Lots 26 and 27, Block 8 First Addition to the Town of Fraser, County of Grand, State of Colorado), on the terms, conditions and provisions contained herein. 3.Subsequent to the initial term of the Lease as set forth herein, if Tenant shall remain in possession of the premises, without a written agreement for any extension, then such holding over shall be deemed and taken to be a holding upon a tenancy at will at a rental amount as herein provided, payable in advance on the same day of each month as herein provided, all other terms and conditions of this Lease remaining the same. Such tenancy at will may be terminated by either party having given five (5) days notice in writing of such termination notwithstanding that neither party may be in violation of any terms, provisions, conditions or rent payments provided herein. 5.Town’s Warranties. A. Town warrants peaceful possession and uses set forth herein unto the Tenant of the premises. B. Town shall provide and pay for water, sewer, trash removal and snow plowing. C. Town shall make all repairs it deems necessary to the roof, structural portion of the building, exterior walls, parking lots, hallways, plumbing, electrical and heating systems, and other repairs not caused by Tenant’s acts nor the acts of any of Tenant’s guests, invitees, customers, employees or associates. 6.Tenant’s Obligations. A. Tenant shall pay all rents provided for herein when due. B. Tenant has full legal right to enter into this Lease and to make the rental payments provided for in this Lease. C. Unless Tenant is specifically described as a corporation in this Lease, then the individuals signing hereby agree to be personally obligated under this Lease. Town shall not object to substitution of individuals, if Tenant is not a corporation, so as to release the original persons from individual liability as described herein. D. Not to sublease nor allow any other persons or organizations to use the premises, either temporarily or permanently. E. To hold Town harmless and free of any liability resulting from any personal injury or property damage which may result from any failure of plumbing, sewers, water line, theft of any of Tenant’s property or valuable papers, damages caused by other Tenants or their guests, invitees, employees, associates or customers. F. To immediately repair or replace, without cost to Town, any damages caused by any of Tenant’s guest, customers, invitees, employees, associates or others on the property, in the building or at the premises because of Tenant’ use of the premises. G. To order no repairs or improvements to the expense of Fraser without first obtaining approval from the Town for any such repairs, replacements, improvements or alterations (including painting, wallpapering, carpeting, laying linoleum, installing curtain rods and curtains, drapery rods or drapes). All repairs and remodeling shall be to Town standards and approved by the Town. H. At the expiration and termination of this Lease, to surrender and deliver up said premises in as good order and condition as when the same were entered upon, ordinary wear and tear excepted. I. To use said premises for no purpose prohibited by the laws of the United States, State of Colorado, and the ordinances and regulations of the Town of Fraser. J. To neither permit nor suffer any disorderly conduct, noise, odors or nuisance whatsoever about said premises having a tendency to annoy or disturb any persons occupying adjacent premises. K. To neither permit nor suffer said premises, or the walls or floors thereof, to be endangered by overloading. L. No safe or article, the weight of which may constitute a hazard or danger to the building or its equipment, shall be moved onto the premises. M. Water closets, showers, sinks, tubs, and other water fixtures shall not be used for any purpose other than that for which the same are normally intended, and any damage resulting to the same from misuse on the part of the Tenant, its agents, employees, guests or invitees, shall be paid for by the Tenant. The tenant, its agents, employees, guests, or invitees shall not waste water by tying back or wedging the faucets, or in any other manner, except where posted to prevent freezing. N. To permit Town, or its designated agents, at any time, to enter upon and go through and view said premises. O. Not to use, store, carry or allow on the premises any oil, gas, inflammable liquids or other hazardous articles, nor any goods or do anything in or about said premises which will in any way tend to increase the insurance rates on said building. P. To pay all sales taxes, personal property taxes and all other taxes levied on the property or business of Tenants that are due from time to time. Q. To surrender and deliver up the possession of said premises promptly at the termination or expiration of this Lease. R. Not to mark upon, paint signs upon, cut, drill into, drive or use pneumatic or explosive devises to drive nails or screws into, or in any way deface the walls, ceilings, partitions or floors of the premises or property, including common areas of the building; and any defacement, damage or injury caused by the Tenant, guests, agents, employees or trespassers shall be paid for by Tenant. This clause shall not restrict Tenant from installing reasonable shelves or wall hangings required as ancillary to any lawful business of Tenant to the extent that such markings are reasonable and necessary. S. Not use any public or Town telephone for regular business usage nor for leaving of any messages for Tenant. If Tenant desires installation of its own telephone, such expense, including installation and regular charges, shall be paid by Tenant. T. Town will not be carrying insurance for, nor will it be responsible for, any loss, theft, damage, destruction or misuse of any of Tenant’s personal property. U. Tenant shall carry its own insurance and indemnify the Town pursuant to C.R.S. 24- 10, as well as listing the Town as an “additionally insured” party on Tenant’s policy. A certificate of insurance showing the same shall be provided to the Town upon signing this lease. V. To comply with any additional Rules and Regulations that the Town may adopt to facilitate the public safety, health and welfare in the management of said Community Building. W. Tenant shall make reasonable cleaning and organizing of the area as a courtesy to those who will also use the building. X. General janitorial maintenance of floors, walls, windows and doors in the building areas utilized by FVMRD shall be provided by FVMRD. Y. Tenant shall allow use of facility by Town as needed for meeting space and as long as the Town’s use does not conflict with FVMRD scheduling. 7.Building Security Fraser and FVMRD recognize their responsibility and the importance of providing a safe, secure environment for their respective programs and missions. To this end, keeping the building safe and secure is a mutual goal of both parties and each agree to the following: A. FVMRD shall not install any different or additional locks on any doors or windows without first obtaining written consent of Town and delivery to the Town of a key for each such different of additional locks. The Town will not access the property without first providing reasonable notice, if possible. 8.Signs. Tenant shall be allowed to install appropriate signage to identify the location of Tenant’s premises. However, such sign, and any exterior sign that the Town might permit, shall comply with Sign Ordinance and be approved by the Town prior to installation. Such approval may be withdrawn at a later date in order to make uniform the size, style, design, lettering or content of any signs that all Tenants in the building will be permitted to utilize. 9.Parking. A. Tenant, together with Tenant’s employees, guests, and agents, may use the parking areas provided adjacent to the building. However, if town designates certain areas for other uses or for parking by town, Tenant or other Tenants, then Tenant hereby agrees to comply with such designation. B. No cars, trucks, materials or other articles or vehicles, shall be parked or stored on the property unless the Tenant is physically present in the building. No parking shall be permitted overnight nor on weekends. No Tenant shall store any equipment or other articles on any part of the property except for the designated premises. 9.Advertising. If Tenant does any advertising, then the Tenant shall designate the location of its premises as being in the Fraser Municipal Complex. 10.Assignment. A. Tenant shall not assign or transfer this Lease, or any part thereof. B. Tenant shall not sublease the premises or any part thereof. 11.Mechanics’ Liens. Tenant shall not do or suffer anything to be done whereby the premises or any part of the property described in this Lease may be encumbered by a mechanic’s or similar lien; and if, whenever, and as often as any mechanic’s or any similar lien is created against the said premises or property, purporting to be for or on account of labor done or materials or services furnished in connection with any work in or about the premises or property, done by, for or under the authority of the Tenant, or anyone claiming by, through or under him, Tenant shall discharge the same and cause it to be released of record within ten (10) days after the date of filing. 12.Default and Attorney’s Fees. A. If Tenant be in default of any provision or obligation contained herein, and such default is not corrected within five (5) days after receipt of written notice of default from Town at the address set forth herein, then Town shall have the right to terminate this Lease. Such termination shall be effectuated by Town sending a Notice to Vacate to Tenant at the address set forth herein, which termination shall be effective three (3) days after mailing of such Notice to Vacate. Upon such termination, Town may retake possession of the premises, change locks and retain possession of any of Tenant’s personal property pursuant to its lien rights described herein. No such termination shall prevent Town from pursuing any legal remedies for collection of any sums due from Tenant under any provisions of this Lease. B. If any sums of money are due to Town or if Town is obligated to pay any debts of Tenant, then Town shall have a lien on any personal property of Tenant located on such premises, whether or not this Lease has been terminated. In such case, Town shall have the right to retain exclusive possession of the personal property and to sell the same at public auction after sixty (60) days subsequent to date of possession, if such sums due from Tenant are not paid within sixty (60) days. C. Tenant shall pay all reasonable attorney’s fees and court costs of Town if Town hires an attorney on account of breach by Tenant of any terms of this Lease, whether or not this Lease is terminated as a result of such breach, or if Town institutes litigation against Tenant for unlawful detainer, or if Town is made a party to any litigation instituted by a third person, relating to these premises leased to Tenant, wherein Town is not at fault. Such reasonable attorney’s fees and costs incurred by Tenant shall be paid by Tenant whether or not any such litigation is prosecuted to judgment or is settled. Dated: TOWN OF FRASER A Municipal Corporation By: _________________________ Ed Cannon, Town Manager ATTEST: By:_____________________________ Town Clerk TENANT By: ___________________________ Scott Ledin, Director of Parks and Recreation STATE OF COLORADO ) ) ss. COUNTY OF GRAND ) Subscribed and sworn to (affirmed) before me this day of 2022, by , Notary Public My commission expires: [S E A L ] TOWN OF FRASER RESOLUTION NO. 2021-12-04 A RESOLUTION APPROVING A LICENSE AGREEMENT WHICH PERMITS AN OFF- PREMISE SIGN, WITH CONDITIONS, WITH THE OWNERS OF SHARKY’S EATERY, LOCATED AT 221 DOC SUSIE AVENUE IN FRASER. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1.The Town Board of Fraser, Colorado hereby approves the license agreement and authorizes the Town Manager to execute the license agreement. 2.All documents must be executed within sixty days of the date of this Resolution or this approval shall no longer be effective. READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021 Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ BY: Mayor ATTEST: (S E A L) Town Clerk Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com LICENSE AGREEMENT THIS LICENSE AGREEMENT (“Agreement”) is made and entered into on January 1, 2022, by and between THE TOWN OF FRASER, COLORADO, a municipal corporation of the State of Colorado (the “TOWN”) and Kaydee Fisher, owner of Sharky’s Eatery (“LICENSEE”), located at 221 Doc Susie Avenue in Fraser. This agreement is effective upon execution of the LICENSEE and following execution by the Manager of the Town of Fraser on the date indicated below. ARTICLE 1.0 – RECITALS AND PURPOSE. 1.1 The TOWN is the owner of certain property, commonly known as the Mustang property; more legally described as Lots 17-19, Block 5, Town of Eastom AKA Town of Fraser (“TOWN property”). 1.2 LICENSEE has requested permission to place an off-premises sign on said TOWN property. 1.3 In accordance with the Fraser Municipal Code Section 16-10-330, “Off- premises signs may be permitted if the business street frontage is not on US 40. Property owner permission is required and off-premises signs must be approved by the Board of Trustees on a case-by-case basis.” 1.4 The TOWN is willing to grant a revocable license to the LICENSEE under the terms and conditions as hereinafter specified in this Agreement. ARTICLE 2.0 – TERMS AND CONDITIONS. In consideration of the TOWN’S agreement to permit the LICENSEE to place an off-premises sign upon the TOWN’S property, and in consideration of the Fraser Municipal Code, TOWN and LICENSEE agree as follows: 2.1 TOWN hereby grants to the LICENSEE a revocable license to place an off-premises sign on said TOWN property with such limitations as are set forth herein, including, but not limited to: a.The one sign allowed by this Agreement shall be constructed, installed, placed, kept and repaired at LICENSEE’S sole expense and LICENSEE agrees to maintain said sign in good repair during the period of this Agreement as depicted below. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com b.LICENSEE understands and agrees that the TOWN shall not be liable or responsible for any costs related to any damage, maintenance, repair, or removal of the one sign pursuant to this Agreement. c.LICENSEE shall apply for a sign permit and pay the applicable fee. 2.2 The license as granted in paragraph 2.1 above shall continue from the date of this Agreement to the time that this Agreement is terminated. The TOWN may terminate this Agreement at any time by giving forty-eight (48) hours notice in advance of the effective date of termination and specifying the date of termination therein and, in the event the TOWN exercises said right to terminate, LICENSEE expressly agrees to remove the sign from the TOWN’S property by the effective date of termination and return such property to its original condition as promptly thereafter as is reasonably possible. This license shall automatically renew each calendar year unless there is a change in ownership. 2.3 LICENSEE expressly agrees to indemnify and hold harmless the TOWN and any of its officers or employees from any and all claims, damages, liability, or court awards, including costs and attorney’s fees that are or may be awarded as a result of any loss, injury or damage sustained or claimed to have been sustained by anyone, including, but not limited to, any person, firm, partnership, or corporation, in connection with, arising out of, or relating to the issuance of this license. 2.4 LICENSEE agrees to name the TOWN as an additional insured on their insurance policy and provide written verification of same to the TOWN. 2.5 The TOWN does not waive, nor shall anything herein be construed as a waiver of, any of the rights, privileges, or immunities granted to it under the Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as amended. 2.6 LICENSEE agrees to repair and reconstruct any damage to the TOWN”S property prior to or immediately upon termination of this Agreement for any reason and return such property to its original condition at the expense of LICENSEE and at no expense to the TOWN. ARTICLE 3.0 – ASSIGNMENT. This Agreement shall not be assigned by LICENSEE without the prior written consent of the TOWN which may withhold its consent for any reason. ARTICLE 4.0 – EXHIBITS. All exhibits referred to in this Agreement are, by reference, incorporated herein for all purposes. ARTICLE 5.0 – INTEGRATION AND AMENDMENT. This Agreement represents the entire Agreement between the parties and there are no oral or collateral agreements or understandings. This Agreement may be amended only by an instrument in writing signed by the parties. If any other provision of this Agreement is held invalid or unenforceable, no other provision shall be affected by such holding, and all of the remaining provisions of this Agreement shall continue in full force and effect. ARTICLE 6.0 – NO THIRD PARTY BENEFICIARIES. It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement , and all rights of action relating to such enforcement, shall be strictly reserved to the TOWN and the LICENSEE, and nothing contained in this Agreement shall give or allow any such claim or right of action by any third party on such Agreement. TOWN OF FRASER A Municipal Corporation By: Ed Cannon, Town Manager ATTEST: By: Town Clerk LICENSEE By: Kaydee Fisher Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com STATE OF COLORADO ) ) ss. COUNTY OF GRAND ) Subscribed and sworn to (affirmed) before me this day of 2022, by , & . Notary Public My commission expires: [ S E A L ] TOWN OF FRASER RESOLUTION NO. 2021-12-05 A RESOLUTION APPROVING A REVOCABLE LICENSE AGREEMENT WITH RENDEZVOUS COLORADO, LLC PERMITING 2 SHEDS OWNED BY RENDEZVOUS COLORADO, LLC TO REMAIN ON TOWN PROPERTY AND ALLOWING THE TOWN TO CONDUCT RANDOM INSPECTIONS OF THE CONTENT OF THE SHEDS NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1.That the Town Board of Fraser, Colorado hereby approves the attached license agreement and authorizes the Town Manager to execute the license agreement. 2.All documents must be executed within sixty days of the date of this Resolution or this approval shall no longer be effective. READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ BY: Mayor ATTEST: (S E A L) Town Clerk Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com LICENSE AGREEMENT THIS LICENSE AGREEMENT (“Agreement”) is made and entered into on January 1, 2022, by and between THE TOWN OF FRASER, COLORADO, a municipal corporation, P.O. Box 370, Fraser, CO. 80442 (the “TOWN”) and Rendezvous Colorado, LLC, P.O. Box 149, Winter Park, CO. 80482 (“LICENSEE”). This agreement is effective upon execution of the LICENSEE and following execution by the Manager of the Town of Fraser on the date indicated below. ARTICLE 1.0 – RECITALS AND PURPOSE. 1.1 The TOWN is the owner of a certain 15,989 square foot parcel of property known as Well Site No.5 and legally described in Exhibit A (“TOWN property”). 1.2 LICENSEE has inadvertently erected 2 (two) storage sheds with concrete pads on said TOWN property. 1.3 LICENSEE has requested, and the Town has agreed to grant a revocable license to the LICENSEE under the terms and conditions as hereinafter specified in this Agreement. ARTICLE 2.0 – TERMS AND CONDITIONS. In consideration of the TOWN’S agreement to permit the LICENSEE to leave the two (2) existing storage sheds with concrete pads on said TOWN property, TOWN and LICENSEE agree as follows: 2.1 TOWN hereby grants to the LICENSEE a revocable license to leave in place the two (2) existing storage sheds with concrete pads on said TOWN property with such limitations as are set forth herein, including, but not limited to: a.LICENSEE shall perform best management practices so as not to engage in any activity which creates a foreseeable risk of damage or injury to the Town’s drinking water supply as outlined in the Town of Fraser Municipal Code, Article 3; Water Supply Protection District, Sections 13-3-10 through 13-3-90. b.The maintenance and repair of the 2 (two) existing storage sheds allowed by this Agreement shall be at LICENSEE’S sole expense and LICENSEE agrees to maintain said storage sheds in good repair during the period of this Agreement. In addition, the location of the two (2) storage sheds shall remain in the existing locations as depicted on the attached Exhibit B. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com c.LICENSEE understands and agrees that the TOWN shall not be liable or responsible for any costs related to any damage, maintenance and/or repair of the two (2) storage sheds pursuant to this Agreement. 2.2 The license as granted in paragraph 2.1 above shall continue from the date of this Agreement to the time that this Agreement is terminated. The TOWN may terminate this Agreement at any time by giving thirty (30) days written notice in advance of the effective date of termination and specifying the date of termination therein and, in the event the TOWN exercises said right to terminate, LICENSEE expressly agrees to remove the storage sheds from the TOWN’S property by the effective date of termination and return such property to its original condition as promptly thereafter as is reasonably possible. This license shall automatically renew each calendar year unless there is a change in ownership. 2.3 LICENSEE expressly agrees to indemnify and hold harmless the TOWN and any of its officers or employees from any and all claims, damages, liability, or court awards, including costs and attorney’s fees that are or may be awarded as a result of any loss, injury or damage sustained or claimed to have been sustained by anyone, including, but not limited to, any person, firm, partnership, or corporation, in connection with, arising out of, or relating to the issuance of this license. 2.4 LICENSEE agrees to name the TOWN as an additional insured on their insurance policy and provide written verification of same to the TOWN. 2.5 The TOWN does not waive, nor shall anything herein be construed as a waiver of, any of the rights, privileges, or immunities granted to it under the Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as amended. 2.6 LICENSEE agrees to repair and reconstruct any damage to the TOWN”S property prior to or immediately upon termination of this Agreement for any reason and return such property to its original condition at the expense of LICENSEE and at no expense to the TOWN. ARTICLE 3.0 – ASSIGNMENT. This Agreement shall not be assigned by LICENSEE without the prior written consent of the TOWN which may withhold its consent for any reason. ARTICLE 4.0 – EXHIBITS. All exhibits referred to in this Agreement are, by reference, incorporated herein for all purposes. ARTICLE 5.0 – INTEGRATION AND AMENDMENT. This Agreement represents the entire Agreement between the parties and there are no oral or collateral agreements or understandings. This Agreement may be amended only by an instrument in writing signed by the parties. If any other provision of this Agreement is held invalid or Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com unenforceable, no other provision shall be affected by such holding, and all of the remaining provisions of this Agreement shall continue in full force and effect. ARTICLE 6.0 – NO THIRD PARTY BENEFICIARIES. It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement , and all rights of action relating to such enforcement, shall be strictly reserved to the TOWN and the LICENSEE, and nothing contained in this Agreement shall give or allow any such claim or right of action by any third party on such Agreement. TOWN OF FRASER A Municipal Corporation By: Ed Cannon, Town Manager ATTEST: By: Town Clerk LICENSEE By: Terry Stanford, Rendezvous Colorado, LLC. STATE OF COLORADO ) ) ss. COUNTY OF GRAND ) Subscribed and sworn to (affirmed) before me this day of 2022, by . Notary Public My commission expires: [ S E A L ] TOWN OF FRASER RESOLUTION NO. 2021-12-06 RENEWING THE TOWN OF FRASER’S THREE MILE PLAN, AS RECOMMENDED BY THE FRASER PLANNING COMMISSION AND AS AUTHORIZED AND REQUIRED BY COLORADO REVISED STATUTES WHEREAS, the Town of Fraser is required by C.R.S. 31-12-105(1)(e) to have in place a plan that is updated annually to apply to all territory within the boundaries of the Town of Fraser and to those areas outside the Town as provided by C.R.S. 31-12-105(1)(e); WHEREAS, the Three Mile Plan is incorporated within the Town of Fraser Comprehensive Plan; WHEREAS, areas within the Three Mile Planning Area have been considered regarding general land description, land use, utilities, transportation, community services, open space, parks, and recreational amenities; and WHEREAS, the Fraser Planning Commission extensively reviewed the Three Mile Plan as included within the 2010 Comprehensive Plan and recommends no changes at this time (PC Resolution 2021-10-02) and recommends its adoption for the health, safety, and welfare of current and future residents of the Town of Fraser. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT the Three Mile Plan as approved by the Fraser Planning Commission be updated as included within the 2010 Town of Fraser Comprehensive Plan. DULY MOVED, SECONDED, AND ADOPTED THIS 1st DAY OF DECEMBER, 2021. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Absent: ___ Abstained: ___BY: Mayor ATTEST: (S E A L) Town Clerk Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com MEMO TO:Planning Chairperson Wolter and Planning Commissioners FROM:Catherine E. Trotter, AICP, Town Planner DATE:October 21, 2021 SUBJECT:Planner Briefing on Annual Update to Fraser Three Mile Plan MATTER BEFORE PLANNING COMMISSION: Annual Update to Fraser Three Mile Plan ACTION REQUESTED/EXECUTIVE SUMMARY: Approval of PC Resolution 2021-10-02, recommending approval of Fraser’s Three Mile Plan by the Fraser Planning Commission. BACKGROUND: According to Colorado State Statutes, the Town of Fraser needs to update the Three Mile Plan annually. The Three Mile Plan is a long-range plan that outlines where municipalities intend to annex property and describes how they will ensure adequate provisions of services within newly annexed territory and the remainder of the existing municipality. The Three Mile Plan is a component of the 2010 Town of Fraser Comprehensive Plan. Included in the packet are pages 56-58 of the Comprehensive Plan (Three Mile Plan). RECOMMENDATION: Staff is recommending that the PC approve the Three Mile Plan as detailed in the Comprehensive Plan with no changes at this time. A resolution is included in the packet. Please contact me with questions/concerns. ctrotter@town.fraser.co.us TOWN OF FRASER - 56 COMPREHENSIVE PLAN 2010 To OF F`ASE Three le Plan Colorado State Statutes require that each community have in place a plan for that area within three miles of its boundary, and that said plan be updated at least once annually. This provides a framework for decision making regarding annexations and other extraterritorial matters. The Three Mile Plan is a long-range planning opportunity for municipalities to consider where they want to annex, how to provide service in the newly annexed areas, and how they will sustain adequate levels of service throughout the rest of the municipality. Although the Town of Fraser does not actively seek annexations, it intends to be prepared to make informed decisions should annexation petitions be presented to the Town. Additionally, the Town recognizes the effects that development outside the corporate limits can have on the Town and seeks to promote regional planning to improve regional decisions. The Town of Fraser Three Mile Planning Area was established as follows: ❖ All properties within three miles of the Town boundaries were identified. ❖ Properties already included within another jurisdiction were removed. ❖ The National Forest Boundary Line was also used as a limiting factor on the plan map, though the Town is aware that property swaps can quickly change those boundaries. ❖ The Three Mile Planning Area will be modified as changes occur in the Town boundaries and/or Forest Boundaries. The Town of Fraser Three Mile Plan is a component of the Comprehensive Plan. The land use and development policies as outlined in the Comprehensive Plan for areas within Town also apply throughout the three mile area. Generally, low to medium density residential land uses are preferred within the three mile planning area. Higher density residential, mixed use, commercial, and light industrial uses should be directed toward municipal areas. Development proposals for areas surrounding the Town of Fraser should be considered for incorporation within the municipality before development in unincorporated areas. While the Three Mile Plan provides for low to medium density residential in these areas, low to medium density sprawl throughout the Valley is not a preferred land use pattem. The Town of Fraser recognizes that low to medium density residential development may occur in unincorporated areas; however, development within municipalities is preferable because public utilities and services can be provided more efficiently. The overall densities from these areas could be clustered into smaller higher -density areas enabling preservation of open space. The fiscal impacts of development should be considered as a component of the decision making process regarding both development in unincorporated areas or annexation into the Town. The Town of Fraser annexation policy provides that the Town of Fraser has no intention of annexing any developed areas that may be included within the Three Mile Planning Area, such as Winter Park Ranch Area, Icebox Estates and Sunset Ridge. The Town of Fraser intends to support a county -wide growth plan that reduces sprawl and provides for efficient provision of services while protecting the character, quality of life and sense of place that makes the Fraser Valley such a unique community. Growth or development that may be occurring outside the Town but within the Three Mile Planning Area should be consistent with these goals and policies. - 57 - COMPREHENSIVE PLAN 2010 TOWN OF FRASER Legend —4-- Railroad — County Roads US Hwy 40 Three Mile Planning Area Private Parcels in Three Mile Area Parcels Town of Fraser Town of Winter Park Ownership Bureau of Land Management 4. USFS-Arapaho Nat. Forest Denver Water Board Land Three Mile Planning Area 4.2010 - 58 - COMPREHENSIVE PLAN 2010 2022 Budget Town of Fraser 153 Fraser Avenue P.O. Box 120 Fraser, Colorado 80442 Phone (970) 726-5491 www.frasercolorado.com FRASER, COLORADO 2022 MUNICIPAL BUDGET MAYOR Philip Vandernail TRUSTEES Katie Soles Parnell Quinn Eileen Waldow Andy Miller Kaydee Fisher Brian Cerkvenik ADMINISTRATION Ed Cannon – Town Manager Michael Brack – Assistant Town Manager Antoinette McVeigh – Town Clerk Beth Williams – Finance Manager/Treasurer Russell Pennington – Public Works Director Catherine Trotter – Town Planner Sarah Wieck – Marketing and Communications Manager TOWN OF FRASER 2022 BUDGET MESSAGE To the Honorable Mayor, Town Trustees, and Residents of Fraser It is with great pleasure that I present the Town of Fraser’s 2022 Annual Budget. This Budget outlines Town operations and capital improvements for the coming year. It is the culmination of several months of collaborative work by Town staff and the Board of Trustees and represents the strategic and operational objectives of the Town. The 2022 Budget reflects the conservative fiscal policies of the Town to provide outstanding service effectively and efficiently to the Fraser community. The Budget is a balanced plan for achieving this goal and ensures the Town maintains healthy reserves to respond to opportunities. Fraser entered 2021 cautiously given the uncertainties of the Covid-19 pandemic and how it may impact tourism in the area. Sales taxes were not projected to increase in 2020, and only modest gains were projected for property tax revenues. Yet, despite Covid-19, Fraser saw dramatic increases in sales and use taxes in 2021 and projects this trend to continue in 2022. Although the Town is seeing increased growth in our sales tax revenues, Fraser will face several challenges in 2022 and beyond, including the following: • The lack of affordable housing is creating employee shortages throughout the Fraser Valley. Even the Town is operating at 80% staffing, which is creating stress on remaining staff to fully perform Town operations. Affordable housing was identified as the #1 priority by the Fraser Board of Trustees, and Fraser and Winter Park are working collaboratively to create a regional housing authority in 2022. However, fixing the affordable housing shortage will take many years. • The Lift bus service is currently funded by a 1% sales tax approved by Fraser voters in 2015. Revenues from the 1% sales tax have proved adequate to fund bus operations; however, in 2022 costs for The Lift are expected to increase by 53%, and Fraser will have to evaluate the sustainability of its 1% sales tax to meet future cost increases. • Inflow and infiltration into the Town’s wastewater system continues to be a challenge for the Upper Fraser Valley Wastewater Treatment Facility. Snow melt and stormwater runoff into the system can exceed the treatment capacity of our permit, which can lead to costly upgrades which can be avoided by reducing inflow and infiltration. Fraser will need a comprehensive multi-year approach to replacing aging wastewater infrastructure to reduce inflow and infiltration. • The Town’s Public Works facilities are too small to accommodate equipment and staff. Located in the heart of Old Town, there is no room to expand our current facilities. Modifications to the facilities are budgeted in 2022, but more space is needed to provide better working conditions for staff and to allow for indoor storage and security of Town vehicles and equipment. • The Town is currently under a lawsuit originating from the 2003 Annexation Agreement and the 2005 Amendment to that Annexation Agreement that requires Grand Park Development, LLC to provide a conservation easement on Elk Creek and Cozens Meadows. The suit was filed when Fraser placed Grand Park development under notice of default and set out remedies to compel compliance to the conservation easement dedications. On-going litigation will extend into 2022 and possibly beyond. In addition to the challenges listed above, Fraser, like all other organizations and businesses in the Fraser Valley, is experiencing employee shortages. Currently, Fraser is running at 80% staffing, which places a high burden on remaining staff to accomplish the Town’s operational and strategic objectives. The shortages are attributable to several factors, chief of which is the limited availability of affordable housing. For this reason, 2022 will see substantial changes in employee pay and benefits to help retain current staff. The following table details the Approved Staffing Levels and current vacancies for the Town of Fraser. Temporary and seasonal workers are not reflected below. Fraser will not change staffing levels for 2022. Position 2021 2022 Vacancies Town Manager 1.00 1.00 0 Assistant Town Manager 1.00 1.00 0 Town Clerk 1.00 1.00 0 Finance Manager 1.00 1.00 0 General Accountant 1.00 1.00 0 Town Planner 1.00 1.00 0 Marketing and Communications 1.00 1.00 0 Public Works Director 1.00 1.00 0 Operations and Maintenance Superintendent 1.00 1.00 1.00 Project Coordinator 1.00 1.00 1.00 Street Supervisor 1.00 1.00 0 Lead Operator/Head Gardner 1.00 1.00 0 Equipment Operator/Laborer 8.00 8.00 3.00 Water Superintendent 1.00 1.00 0 Equipment Operator/Utilities 3.00 3.00 0 WWTP Superintendent 1.00 1.00 0 WWTP Operator 3.00 3.00 1.00 The Drop Service Attendant .50 .50 0 Total 28.50 28.50 6.00 Retaining experienced staff will be a fundamental objective for 2022. The U.S. Bureau of Labor estimates that the cost to replace an employee can range from ½ to 2 times the employee’s annual salary. These costs include recruiting, on-boarding, training, and lost productivity. Under this model, Fraser’s 20% vacancy rate equates to an estimated annual loss of between $150,000 and $590,000. Payroll costs for 2022 are budgeted at $1,266,221. This represents a 9% increase, or $104,550, over 2021. The increase includes a 4% cost of living adjustment (COLA) and a 5% merit increase. COLA is an annual adjustment to account for inflation and is based on the Denver-Aurora-Lakewood Consumer Price Index. COLA ensures an employee’s base wage remains whole despite inflation. The Town is also budgeting an additional $39,010 to raise the Town’s match for the employee 457b retirement plan from 2% to 4%. Recruiting is also a challenge for Fraser. Vacancies can take months or even years to fill (for example, one vacancy has been open for 17 months). To counter this challenge, Fraser will allocate $75,000 of the American Rescue Plan funds for recruitment efforts. These funds will be used for hiring inducements, relocation assistance, and temporary housing assistance. Intergovernmental Agreements Fraser maintains intergovernmental agreements (IGA) to provide essential services to the community. The use of IGAs allows the Town to reduce costs by partnering with neighboring local governments. The following services are provided through IGAs: Public Safety Services: In lieu of directly providing public safety services, the Town has entered into an agreement with the Town of Winter Park, Colorado to form a joint public safety force effective May 1, 2005 and amended March 21, 2012. The agreement requires costs to be split 65% to Winter Park and 35% to Fraser, based upon average call volume, but reevaluated annually and may be amended as agreed upon by both parties. In 2022 Public Services will expand with the inclusion of a Code Enforcement Officer. Building Department: The Town entered into an agreement on January 20, 2010, to form a joint building services department with the Town of Winter Park, Colorado, and the Town of Granby, Colorado. According to the agreement, quarterly expenses are to be split based upon the portion of revenue collected for each Town but may be adjusted annually by mutual agreement based on permits issued, inspections performed, time expended by personnel, vehicle depreciation and mileage and other measures. Transportation Agreement: The Town entered into an agreement on June 19, 2018, with the Town of Winter Park to provide transit services. The terms of the agreement automatically renew for 10 one -year periods unless either party provides written notice of nonrenewal on or before June 30th of the prior year. Pursuant to the agreement, the Town pays a monthly management fee equal to 10% of Winter Park’s management costs of the Transit System, as well as all operating costs incurred for the Town’s portion of the route. Water Storage Agreement: In 2018, the Town purchased 25 acre-feet of water rights at Grand County Water Storage Reservoir. Pursuant to the terms of the operating agreement, the Town of Fraser and the Town of Winter Park will split costs associated with Maintenance and Capital Reserves as needed by Grand County Water Storage Reservoir. Fund Reserves The Fraser Board of Trustees has adopted Financial Policies that include fund reserve policies and goals. As a function of the Town’s goal of fiscal transparency, the Budget format identifies the available reserves for each fund. In 2019, the Board of Trustees established Strategic Reserves in the General, Water, and Wastewater Funds to set aside one-time revenues for use toward future capital expenditures. The following table identifies Fraser’s reserve goals for 2022: Reserve Targets Target 2021 YEE 2022 Budget Over/Under General Fund Tabor Reserve 212,845 185,500 185,500 (27,345) Affordable Housing Reserve 730,426 730,426 730,426 0 P&OS Reserve 0 6,379 0 0 Committed Emergency Reserve 3,372,068 1,575,500 1,575,500 (1,796,568) Strategic Reserve 1,500,000 1,500,000 1,500,000 0 Unassigned Fund Balance 0 3,634,737 1,665,669 1,665,669 Restricted Revenue Fund Committed Emergency Reserve 183,750 210,000 210,000 26,250 Unassigned Fund Balance 0 561,977 758,377 758,377 Conservation Trust Fund Unassigned Fund Balance 0 27,683 24,758 24,758 Capital Equipment Replacement Fund Unassigned Fund Balance 0 37,895 (478,559)(478,559) Capital Asset Fund Committed Reserve 0 0 0 0 Unassigned Fund Balance 0 134 50,134 50,134 Cozens Ranch Open Space Fund Unassigned Fund Balance 0 275,692 452,071 452,071 Debt Service Fund Committed Reserves 0 35,620 35,720 35,720 Unassigned Fund Balance 0 1,927 2,027 2,027 Water Fund Committed Reserve 1,000,000 600,000 677,000 (323,000) Strategic Reserve 1,000,000 194,025 271,025 (728,975) Unassigned Reserve 0 1,233,293 12,163 12,163 Wastewater Fund Committed Reserve 2,000,000 2,101,000 2,151,000 151,000 Strategic Reserve 1,000,000 2,055,000 2,055,000 1,055,000 Unassigned Reserve 0 4,685,961 4,449,803 4,449,803 Budget Basis Basic of budgeting refers to the methodology used to include revenues and expenditures in the budget. The Town of Fraser primarily budgets on a cash basis, where revenues and expenditures are assumed to be collected or spent during the period appropriated. Using this assumption, the current year revenues are compared to expenditures to ensure that each fund has sufficient revenues to cover expenditures during the budget year, or that there are sufficient cash reserves in the fund to cover the revenue shortfall. Basis of Accounting Basis of accounting refers to the point at which revenues or expenditures are recognized in the accounts and reported in the financial statements. The government-wide financial statements, as well as the financial statements for proprietary funds and fiduciary funds, are reported using the economic resource measurement focus and the accrual basis of accounting. Under accrual basis of accounting, revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of when the cash is received. Governmental fund financial statements are reported using current financial resources measurement focus and the modified accrual basis of accounting. Under modified accrual basis of accounting, revenues are recognized as soon as they become both measurable and available, and expenditures are recorded in the periods that the expenditure occurs and becomes a liability. Basis of Budgeting vs. Basis of Accounting The basis of budgeting differs from the basis of accounting only by the assumptions that are made regarding the timing of the recognition of revenues and expenditures. The budget assumes that all revenues and expenditures, as well as the associated cash, will be expended or received during the budget period. Conversely, the basis of accounting only recognizes revenues when they become both measurable and available, and expenditures incurred. Cash is not necessarily received or expended at the same time. Budgetary Process The budgetary process is a year-round activity where staff monitors revenues and expenses against the current adopted budget. Budget development begins mid-year in the offices of the Town Manager and Finance Manager as trends are identified and work plans for the current year are evaluated. The Town Manager and Finance Manager meet with department heads to identify operations and maintenance (O&M) and capital expenditures for the coming year. These expenditures are evaluated against the Fraser Board of Trustees’ short and long-term strategic objectives, operational needs, intergovernmental and contractual agreements, and legal obligations. Colorado statutes require a preliminary budget be presented to the governing body no later than October 15th of each year. The Fraser Board of Trustees held 4 budget work sessions between September and November, and two public hearings. Budget approval was obtained on December 1st. Fund Accounting A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. Fraser, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All the funds of Fraser can be divided into three categories: governmental, proprietary, and fiduciary funds. Governmental Funds: Governmental funds are used to account for tax-supported activities in Fraser. The Town’s budget divides governmental funds into the following categories: • General Fund (GF): Provides for the general functions and services such as administration, planning, law enforcement, streets, and properties. • Restricted Revenue Fund (RRF): Funded by a dedicated sales tax to be used for transportation, trails, and capital project expenditures. • Capital Asset Fund (CAF): Funds long term maintenance of capital assets (streets, buildings, parks, trails, etc.). • Conservation Trust Fund (CTF): Funded by lottery proceeds and provides for open space and recreational related capital projects. • Cozens Ranch Open Space Fund (CROS): Funded by grants and transfers from the General Fund and provides for capital projects that are part of the Fraser River Corridor Master Plan that lie within the Cozens Ranch Open Space. • Debt Service Fund (DSF): Provides for bonded debt service payments. • Capital Equipment Replacement Fund (CERF): Provides for vehicle and heavy equipment purchases. Proprietary funds: The Town maintains two proprietary funds, commonly known as enterprise funds. Enterprise funds are used to report activities that function as business-type activities. The Town has two proprietary funds: • Water Fund (WF), an enterprise fund for the Town’s water utility • Wastewater Fund (WWF), an enterprise fund for the Town’s wastewater utility. Fiduciary funds: As managers of the Upper Fraser Valley Wastewater Treatment Plant (“UFVWWTP”), the Town operates the Joint Facilities Fund (“JFF”) as a fiduciary fund to account for the operations and maintenance of the facility along with any capital expenditures related to the plant. GOVERNMENTAL FUNDS General Fund Revenues in the General Fund are projected at $9,302,402, which represents a 33.5% increase over 2021. General Fund revenues come from a variety of sources, including property and sales taxes, use taxes, fees, charges for services, and transfers. • Sales tax is the single largest source of revenue for the town. The sales tax rate for the Town of Fraser is 6%, of which 5% goes to the General Fund, and 1% is dedicated to transportation , trails, and capital improvements (see Restricted Revenue Fund below). General Fund sales tax collections are projected at $3,200,000, which represents a 14.06% increase over 2021. Approximately 9% of this amount is attributed to the collection of taxes on on-line sales. • The second largest source of revenue for Fraser is property tax. The mill levy rate for Fraser is 5.886, which represents approximately 9% of a property owner’s total property tax bill. In 2022, Fraser is projecting property tax revenues of $575,735. This amount includes a reimbursement of $132,130 of projected lost tax revenue for exempt business personal property which was changed under HB21-1312 in 2021. • Fraser is also projecting an increase in Use Taxes for 2022. Use taxes are assessed on both building materials and motor vehicles at a rate of 4%. Fraser projects building materials use taxes at $250,000, and on motor vehicle sales at $140,000 in 2022. • Fraser is also expecting an estimated $182,000 for the Town’s share of the excess reserve for the combined Fraser/Winter Park Building Department. This amount represents an estimated 12% increase over 2021. Expenditures for 2022 are estimated at $7,344,928. Expenditures pay for basic governmental services. Basic services include the following: • Administration, including accounting and finance, records management, general municipal operation and maintenance, The Drop operations, grant management, economic development, and legal services. • Public Works, including maintenance of streets, trails, parks, and other assets; water production and distribution to Fraser residents and guests; wastewater collection and treatment. • Management of intergovernmental agreements, including police services, mass transit, and building inspection services • Art in Public Places, including event management and marketing. In addition to basic services, the 2022 budget includes the following: • Fraser/Winter Park Police Department (10-41-862) is budgeted for $732,000. This includes the addition of a shared Code Enforcement Officer. • Community Housing (10-41-874) will see $800,000 budgeted for affordable housing initiatives. In 2021, Fraser paid $80,000 for two (2) deed-restricted agreements and committed $75,000 to support a regional housing authority in corporation with Winter Park. This leaves the 2021 Community Housing budget with a $595,000 committed reserve. When combined with the 2022 budget allocation, Fraser will have $1,395,000 for affordable housing projects. These funds can be used for the Town’s deed-restriction program, property acquisition, and housing programs. • Legal fees (10-45-310) are budgeted at $175,000, which is significantly higher than in previous years due to a lawsuit filed by Cornerstone Development in 2021. The lawsuit also caused the Town to spend more than the budgeted amount in 2021 as the Town’s legal team prepared responses to the lawsuit and to defend the Town during a Preliminary Injunction hearing. • Other Professional Services (10-45-370) includes $150,000 to update the Fraser Comprehensive Land Use Plan. • Facility/Property Improvements: o Old Historic Church (10-45-670): $50,000 for bathrooms and kitchen renovations o Town Hall (10-45-673): $75,000 to address ADA, roof snow loading, and A/C issues o PW facility (10-60-670): $25,000 for door replacement and evaporative coolers o Fraser River Trail (10-60-673): $150,000 for bridge replacement o Old Schoolhouse Park (10-60-676): $75,000 to replace sprinkler system o School Bus Garage at PW facility (10-60-679): $20,000 to widen doorway o Mural Park (10-60-684): $35,000 for picnic tables and shade covering o PW lot – 6W (10-60-687): $45,000 for soil stabilization and stormwater management o Headwaters Trail Alliance (10-65-670): $60,000 for new roof, siding, and bathroom upgrade Restricted Revenue Fund The Restricted Revenue Fund accounts for the 1% sales tax approved by Fraser voters in 2015 which are restricted to transportation, trails, and capital project expenditures. Fraser is conservatively projecting $800,000 in revenues from the 1% sales tax in 2022. While there is no way to accurately project sales tax revenues from year to year, recent years have seen revenues exceed expectations by as much as 21%. For example, in 2021 Fraser anticipated 1% sales tax revenu es of $687,500, but is expected to close out 2021 with revenues approaching $875,000. By comparison, actual 1% sales tax collections in 2020 were $936,728. With this in mind, we expect revenues to far exceed projections in 2022. The primary purpose of the 1% sales Tax is to fund Fraser’s share of The Lift bus service. The Lift provides free bus services in Fraser and Winter Park, with routes extending to Granby and the Winter Park Ski resort. In 2021, Fraser budgeted $680,000 for transportation operations; however, Fraser is only budgeting $400,000 for 2022 (12-40-610). The decrease stems from grant funding obtained by Winter Park to reduce costs in 2022. The Lift is projecting a 53% cost increase beginning in mid-2022. The increase is due to shortages of CDL (commercial driver’s license) certified drivers. To attract qualified drivers, First Transit is proposing significant wage increases to recruit and retain adequate staffing levels to continue providing expected levels of service. While grant funds will offset the increased costs in 2022, Fraser will need to evaluate the long-range sustainability of its 1% sales tax revenues to continue to support The Lift in coming years. The secondary purpose of the 1% sales tax is for trails. In 2022, Fraser is budgeting $185,000 for trail operations and maintenance (12-40-710). These expenditures will cover trial maintenance, plowing, tree removal, and repaving the Fraser River Trail. Debt Service Fund The Debt Service Fund provides for bond principal and interest payments. Fraser currently does not have outstanding bond debt. Conservation Trust Fund The Conservation Trust Fund accounts for lottery proceeds that can only be used for park and recreation improvements. Fraser estimates $7,000 from lottery proceeds in 2022 which, combined with carryover fund balance and interest, will leave a fund balance of $34,758. The Town will transfer $10,000 to the Cozens Ranch Open Space fund which, combined with grants and a transfer from the General Fund, will fund landscaping and bathroom construction at Lion’s Pond. Cozens Ranch Open Space Fund The Cozens Ranch Open Space Fund accounts for capital improvements within Cozens Ranch which is part of the Fraser River Corridor Master Plan. The fund receives revenues through grants and transfers from both the General Fund and the Conservation Trust Fund. Expenditures in 2022 include $50,000 for landscaping, $250,000 to construct bathroom facilities, and $160,000 for general utilities. Capital Asset Fund The Capital Asset Fund details capital projects and is funded through transfers from the General Fund. In 2022, Fraser is budgeting $700,000 for various street projects, including paving on Wapiti and Rendezvous Roads ($500,000), curb, gutter, and sidewalk repairs ($100,000), and improvements on Engleman Stand ($100,000). Capital Equipment Replacement Fund Revenues for capital equipment replacement come from Highway Use Taxes and transfers from other funds. Fraser is budgeting $490,441 in revenues, which includes $48,346 in Highway Use Tax and the remainder from transfers and unassigned fund balance. The following capital equipment purchases are scheduled for 2022: • Public Safety Fleet Purchase, $84,000 • Fraser Fleet Purchases o Operations vehicle, $50,000 o Water/Wastewater vehicle, $90,000 • Haul Truck, $150,000 In addition to fleet purchases, Fraser maintains a lease/purchase on 4 vehicles. The lease/purchase agreements will be paid in full during 2022. The following Supplemental Lease/Purchase Information details the costs of leased equipment: Supplemental Lease/Purchase Information: (Required by C.R.S. 29-1-103 (d)(II)) Equipment Principal Interest Total Bobcat Skid Steer Lease Price: $55,351 Total payment due in 2022 $8,827.76 $158.42 $8,986.18 Total payment due in 2023 0 0 0 Bobcat Tool Cat Lease Price: $$52,511 Total payment due in 2022 $10,898.42 $294.07 $11,182.49 Total payment due in 2023 0 0 0 2017 Dodge 5500 Lease Price: $66,278 Total payment due in 2022 $13,872.16 $678.34 $14,550.50 Total payment due in 2023 0 0 0 2019 Freightliner Lease Price: $228,985 Total payment due in 2022 $58,606.50 $3,011.20 $61,617.70 Total payment due in 2023 0 0 0 PROPRIETARY FUNDS Water Fund The Water Fund is operated as a business-like enterprise of the Town. Revenues derive through service charges and fund reserves and must cover all expenditures. Revenues in 2022 are projected at $2,541,143, which includes a $1,233,293 carryover from 2021. Expenditures are projected at $2,528,980 and include the following significant expenditures and capital projects: • Engineering Fees (50-40-330): $90,000 for a SCADA master plan, tablets for operators, and development of a 5-Year Capital Improvement Plan • Other Professional Services (50-40-370): $105,000 for a water drawdown study, well field study, and a water rate study • System Repair and Maintenance - Production (50-40-460): $245,000 for upgrades to the northwest treatment plant, well cleaning, and Mary’s Pond augmentation. • System Repair and Maintenance – Collection (50-40-465): $162,000 for multiple valve and system repairs, service line repairs, and meter testing/replacement. • Property Management – Fraser WTP (50-40-670): $60,000 for new roof, concrete pad, and design work on new facility. • Water Rights – Diversion and Development (50-40-715): $65,000 for water augmentation at Mary’s Pond and St. Louis/Forest Meadows. • Capital Projects (50-40-730): $805,000 for the following: o Byers Ave. water main replacement, $300,000 o Quail Loop valve replacement, $50,000 o Ptarmigan blow-off, $225,000 o 2 Pressure Reducing Valves, $200,000 Wastewater Fund The Wastewater Fund is operated as a business-like enterprise. Revenues consist of service charges and fund reserves and must cover all expenditures. Revenues in 2022 are projected at $5,869,463 and includes $4,685,961 in carryover from 2021. Expenditures are projected at $1,419,660 and include the following significant expenditures and capital projects: • Engineering Fees (55-40-330): $85,000, includes $25,000 for general engineering, $30,000 for an Inflow and Infiltration study, and $30,000 for a CIP study • Other Professional Services (55-40-370): $45,000, includes $35,000 for a rate study • System Repair and Maintenance – Collections (55-40-460): $150,000 includes $85,000 for jetting, video, and point repairs to the sanitary sewer collection system • Equipment Purchase and Repair (55-40-510): $55,000 includes $50,000 for Vac/Jet, video equipment • Capital Projects (55-40-730): $70,000 for engineering design work for sewer line and manhole replacement FIDUCIARY FUNDS In 2002, the Fraser Sanitation District (the “District”), Winter Park Ranch, and Grand County Water and Sanitation District #1 entered into an agreement to participate in the joint construction, maintenance, and operations of joint interceptor sewer lines and joint sewage treatment facili ties. This new wastewater treatment plant has been constructed on the existing plant site of the District/Winter Park Ranch treatment facility and a new and/or expanded sewer trunk line from Grand County #1 connects with the existing District/Winter Park Ranch interceptor line. Title of the new joint facilities will be allocated among these three members based on each member’s proportionate share of equivalent residential units to be serviced by the new plant. The Fraser Sanitation District was dissolved into the Town effective December 31, 2009. Under the Upper Fraser Valley Wastewater Agreement, a Joint Facilities Oversight Committee (“JFOC”) was established to represent the three districts regarding the construction, expansion, operations, management, and maintenance of the new joint facilities. The JFOC is comprised of a total of nine members, with each district having three members. The Town was appointed as the manager of the joint facilities in 2020. The JFOC may designate a new manager on an annual basis. The Fraser Joint Facility Fund (JFF) is a fiduciary fund that accounts for the operations, maintenance, and capital expenditures of the facility. The JFF budget is approved by the JFOC each year in September. The inclusion of the JFF Budget in the Fraser Annual Budget allows for greater transparency and accountability to the Fraser Board of Trustees, Grand County Water and Sanitation District #1, Winter Park Ranch, and residents of Fraser, Winter Park, and Grand County. The JFOC began two projects in 2021 that will shape future operations. The first is an Equivalent Residential Units (EQR) study that assesses the estimated wastewater discharge from a residential property across all three districts. The current EQR totals were developed based on best estimates before the treatment facility was constructed over 20 years ago. The study will reevaluate discharge amounts based on actual water quality data, historical flows, and historical population growth trends. The study is expected to be concluded by December 2021. The second project is the development of an Industrial Pre-Treatment Program (IPP). In recent years, the treatment facility has seen an increase in suspended solids flowing from breweries and distilleries in the region, as well as discharges from hot tubs and pools. The additional solids exceed the facility’s treatment capacity and causes environmental issues that threaten the discharge limits established by the Colorado Department of Public Health and Environment. An IPP will look for low-cost solutions that minimally impact local businesses. The IPP is expected to conclude in Summer 2022. The JFF is divided into four sub-funds: Operations and Maintenance (O&M), Capital Replacement Reserves (CRR), Nutrients, and Plant Expenditures. Revenues for the JFF come from each member’s share of the operating expense as identified in the JFOC Agreement. Additional revenues come from Northern Water for nutrient costs associated with Project P, a joint capital project between North ern Water and the FJJ to reduce phosphorus discharges into the Fraser River. O&M, Nutrients, and Plant Expenditures revenues and expenditures can be found on the supplemental JFF budget attached herein. The JFF CRR will begin 2022 with a $1,786,917 carryover from 2021. The fund is projecting $1,685,000 in expenditures for the following capital projects in 2022: In Summary The 2022 budget has been prepared to deliver high quality services to the residents of Fraser, both in operations and capital investments, without issuing debt or increasing taxes. Personnel costs are strategic and focus on recruiting and retaining highly qualified staff. The budget also reflects the Town Board’s commitment to addressing affordable housing shortages within the region. Capital expenditures for 2022 are conservative and reflect the Town’s commitment to providing exceptional service. Park and open space improvements are designed to enhance Fraser’s beauty and provide residents and visitors a world-class outdoor experience. I would like to express my appreciation to the Fraser Board of Trustees for their commitment to the Fraser community by identifying the strategic objectives for the Town. I would also like to thank our Department Heads and Finance Manager for their 4-month collaborative efforts to prepare a balanced budget for 2022. Sincerely, Ed Cannon Town Manager 47-60-370 Engineering, Legal and Other Prof. Services 145,000 47-60-730 CRR Projects Shark Tooth 25,000 SCADA 45,000 Ballast Boards 4,000 Digester Mixer Motors 20,000 Bubble Aeration System 198,000 A-Basin Covers 50,000 Headworks Equipment 280,000 622,000 Capital Improvement Projects (new) 47-65-370 Engineering, Legal and Other Prof. Services 100,000 47-65-730 CIP Projects Generator/Concrete/Electric 28,000 Office Building 450,000 Solar 300,000 778,000 Capital Purchases 47-69-740 Capital Purchases Pickup Truck 40,000 1,685,000 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget GENERAL FUND REVENUE TAXES 10-31-100 General Fund Property Tax 334,794 350,000 350,606 350,606 575,735 10-31-200 Specific Ownership Tax 24,947 12,000 22,376 25,000 12,000 10-31-300 Motor Vehicle Tax 0 4,500 0 500 500 10-31-400 Town Sales Tax 3,746,914 2,750,000 3,184,567 4,100,000 3,200,000 10-31-410 Use Tax - Building Materials 171,598 100,000 555,047 575,000 250,000 10-31-420 Use Tax - Motor Vehicle Sales 154,760 65,000 114,096 160,000 140,000 10-31-430 State Cigarette Tax 6,905 3,200 4,385 4,800 3,000 10-31-800 Franchise Fees 69,491 55,000 85,878 150,000 60,000 Sub-Total 4,509,409 3,339,700 4,316,956 5,365,906 4,241,235 LICENSES & PERMITS 10-32-100 Business License Fees 15,783 15,000 13,120 15,500 15,000 10-32-110 Regulated Industry Fees/Taxes 237,718 120,000 214,144 250,000 200,000 Sub-Total 253,501 135,000 227,264 265,500 215,000 INTERGOVERNMENTAL 10-33-100 Grants 640,973 0 206,645 225,000 221,645 Sub-Total 640,973 0 206,645 225,000 221,645 CHARGES FOR SERVICES 10-34-100 Annexation Fees 0 1,000 0 1,000 1,000 10-34-110 Zoning Fees 0 1,500 750 1,500 1,500 10-34-120 Subdivision Fees 5,950 1,500 25,350 30,000 1,500 10-34-130 Miscellaneous Planning Fees 80 1,000 710 1,000 1,000 10-34-150 Affordable Housing Impact Fee 0 0 0 0 0 10-34-300 PAYT 72,557 35,000 64,533 65,000 70,000 10-34-600 Distribution 62,074 0 0 162,717 182,000 10-34-740 Fees in Lieu of Park Land 0 0 0 0 0 10-34-750 WTHP Revenue 0 0 0 0 0 Sub-Total 140,661 40,000 91,343 261,217 257,000 FINES & FORFEITURES 10-35-100 Court Fines 0 0 0 0 0 10-35-200 Police Dept. Sur-Charge 0 0 0 0 0 Sub-Total 0 0 0 0 0 MISCELLANEOUS REVENUE 10-36-100 Interest Earnings 32,375 35,000 2,589 6,000 4,500 10-36-300 Rental Income 10,385 12,000 6,782 10,000 10,000 10-36-500 Sale of General Fixed Assets 0 0 0 0 0 10-36-600 Community Housing 16,650 15,000 19,500 20,000 15,000 10-36-610 Reimbursable - Prof Services 53,478 50,000 47,806 50,000 100,000 10-36-620 Reimbursable - Night Shuttle 0 0 0 0 0 10-36-630 Disposable Bag Fees 18,478 10,000 28,020 35,000 25,000 10-36-900 Miscellaneous Revenue 70,723 30,500 42,809 48,000 30,000 Sub-Total 202,088 152,500 147,506 169,000 184,500 SPECIAL ASSESSMENTS 10-37-100 Byers Vista SID 0 0 0 0 0 Sub-Total 0 0 0 0 0 OTHER SOURCES AND TRANSFERS 10-39-100 Bond Proceeds 0 0 0 0 0 10-39-900 Transfers in from Other Funds 0 0 0 0 0 10-39-920 Transfer in from GF Reserves 0 6,379 0 0 6,379 10-39-940 Transfer in from WF Reserves 0 0 0 0 0 10-39-960 Transfer in from WWF Reserves 0 0 0 0 0 10-39-999 Unassigned Fund Balance 2,055,683 2,508,918 4,172,073 4,172,073 4,176,643 Sub-Total 2,055,683 2,515,297 4,172,073 4,172,073 4,183,022 Page 1 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget GENERAL FUND "NEW" REVENUES 5,746,632 3,667,200 4,989,713 6,286,623 5,119,380 GENERAL FUND TOTAL REVENUE 7,802,315 6,182,497 9,161,787 10,458,696 9,302,402 EXPENDITURES TOWN BOARD 10-41-110 Salaries 37,120 35,000 28,070 35,000 35,000 10-41-220 FICA Tax 2,279 3,825 1,990 3,825 2,678 10-41-280 Training Programs 110 6,000 1,325 6,000 6,000 10-41-290 Travel, Meals and Lodging 1,770 5,500 4,859 5,500 6,000 10-41-295 Meals and Entertainment 4,865 10,000 5,068 5,500 10,000 10-41-690 Miscellaneous Expense 7,935 10,500 12,304 15,000 20,000 10-41-860 Grants and Aid to Agencies 0 5,000 650 5,000 5,000 10-41-861 Intergovernmental Agreements 4,500 5,000 4,500 5,000 5,250 10-41-862 Fraser/Winter Park Police Dept 619,683 650,000 532,922 650,000 732,000 10-41-863 Street Lighting and Signals 15,342 22,750 11,669 22,750 23,000 10-41-864 Special Events 13,857 15,000 18,246 20,000 20,000 10-41-865 Grand County Dispatch 0 0 0 0 0 10-41-866 Wood Stove Rebates 0 0 0 0 0 10-41-867 Chamber of Commerce - IGA 0 0 0 0 0 10-41-868 Winter Shuttle - IGA 0 0 0 0 0 10-41-869 Summer Shuttle - IGA 0 0 0 0 0 10-41-870 Business Dist StreetScape 4,800 5,000 4,000 4,000 5,000 10-41-871 Business Enhancement Programs 181,513 82,500 106,149 150,000 82,500 10-41-872 Sustainability 4,955 15,000 2,344 5,000 10,000 10-41-873 Recycle Facility 63,193 50,000 62,846 70,000 60,000 10-41-874 Community Housing 50,000 750,000 0 155,000 800,000 10-41-875 Marketing 11,660 25,000 22,024 25,000 25,000 10-41-880 Center for Creative Arts 0 0 0 0 0 10-41-885 Economic Incentives 31,788 0 0 0 0 Sub-Total 1,055,371 1,696,075 818,966 1,182,575 1,847,428 ADMINISTRATION 10-45-110 Salaries 347,230 500,000 442,368 500,000 471,545 10-45-210 Health Insurance 76,219 90,000 71,282 85,000 88,663 10-45-220 FICA Tax 24,806 32,000 27,664 38,250 36,073 10-45-230 Retirement 16,280 20,000 21,131 30,000 47,155 10-45-250 Unemployment Tax 1,048 1,200 1,150 1,500 1,415 10-45-260 Workers Comp Claims 0 0 0 0 0 10-45-280 Training Programs 7,126 8,000 5,273 8,000 6,000 10-45-290 Travel, Meals and Lodging 1,556 10,000 13,728 20,000 7,000 10-45-295 Meals and Entertainment 2,781 6,000 7,590 8,000 6,000 10-45-305 Municipal Court Judge 0 0 0 0 0 10-45-310 Legal Fees 85,758 175,000 209,694 225,000 175,000 10-45-320 Audit Fees 20,604 18,200 20,250 20,604 24,000 10-45-330 Engineering Fees 0 3,500 648 3,500 4,000 10-45-360 Computers-Networks and Support 57,457 90,000 72,925 90,000 90,000 10-45-370 Other Professional Services 38,767 90,000 53,059 60,000 210,000 10-45-375 Reimbursable Prof Services 25,269 50,000 32,189 50,000 100,000 10-45-380 Janitorial Services 11,989 15,918 10,698 15,918 16,561 10-45-385 Treasurer's Fees 6,696 7,725 7,013 7,725 10,815 10-45-390 Abatement Fees 0 0 0 0 0 10-45-395 Recording Fees 2,000 1,500 750 1,500 1,500 10-45-410 Bank Charges 8,397 8,000 7,671 8,000 8,000 Page 2 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget 10-45-420 Elections 829 5,000 0 0 5,000 10-45-430 Insurance - All Departments 82,870 75,000 80,046 83,000 83,000 10-45-440 Advertising 2,764 2,500 760 2,500 2,500 10-45-490 Professional Memberships 10,797 12,000 11,504 12,000 11,000 10-45-500 Operating Supplies 12,973 15,435 11,544 12,000 12,000 10-45-510 Equipment Purchase and Repair 4,250 10,000 210 3,000 5,000 10-45-550 Postage 2,156 2,500 1,386 2,500 2,500 10-45-560 Utilities -Telephone 8,556 7,500 6,317 7,500 7,575 10-45-561 Utilities - Natural Gas 2,704 3,500 2,343 3,500 3,700 10-45-562 Utilities - Electricity 7,030 6,400 7,657 10,000 10,000 10-45-569 Utilities - Trash Removal 0 0 0 0 0 10-45-670 Prop Mgmt - 107 Eisenhower Dr 13,509 20,000 29,229 30,000 70,000 10-45-671 Prop Mgmt - 105 Fraser Ave 826 500 699 900 20,000 10-45-672 Prop Mgmt - 0 0 0 0 0 10-45-673 Prop Mgmt - 153 Fraser Ave 57,845 60,000 13,723 15,000 95,000 10-45-674 Prop Mgmt - 200 Eisenhower Dr 1,035 500 93 500 1,000 10-45-675 Prop Mgmt - 216 Eisenhower Dr 0 0 0 0 0 10-45-676 Prop Mgmt - 400 Doc Susie Ave 0 0 0 0 0 10-45-690 Miscellaneous Expense 20,952 20,000 13,599 20,000 20,000 10-45-695 Bad Debt Write-Off 540 0 0 0 0 10-45-730 Capital Projects 0 0 0 0 0 10-45-740 Capital Purchases 0 0 0 0 0 10-45-810 Lease/Purchase - Principal 0 0 0 0 0 10-45-820 Lease/Purchase - Interest 0 0 0 0 0 10-45-830 Loan - Principal 703 0 38,413 42,000 5,000 10-45-840 Loan - Interest 74 0 83 200 100 Sub-Total 964,394 1,367,878 1,222,689 1,417,597 1,657,102 PUBLIC WORKS 10-60-110 Salaries 665,360 735,000 464,597 550,000 827,050 10-60-210 Health Insurance 176,569 215,000 129,964 201,000 233,831 10-60-220 FICA Tax 46,691 58,000 31,720 42,075 63,269 10-60-230 Retirement 26,413 33,000 21,817 33,000 74,958 10-60-250 Unemployment Tax 2,012 2,350 1,401 1,650 2,481 10-60-260 Workers Comp Claims 0 0 0 0 0 10-60-280 Training Programs 7,510 3,500 2,135 3,500 3,000 10-60-290 Travel, Meals and Lodging 391 2,500 191 2,500 3,000 10-60-295 Meals and Entertainment 717 1,500 679 1,500 1,500 10-60-330 Engineering Fees 92,446 50,000 5,770 50,000 50,000 10-60-360 Computer Network Support 27,450 33,075 38,188 40,000 50,000 10-60-370 Other Professional Services 9,281 90,000 26,520 90,000 50,000 10-60-380 Janitorial Services 0 0 0 0 0 10-60-470 Contract Grounds Maintenance 0 0 0 0 0 10-60-475 Contract Snow Removal 0 0 0 0 0 10-60-480 Equipment Rental 1,403 2,500 6,698 8,000 2,500 10-60-490 Professional Memberships 786 1,000 1,001 2,500 1,000 10-60-500 Operating Supplies 89,959 90,000 87,606 90,000 94,000 10-60-506 Plants/Planter Supplies 27,279 70,000 17,305 26,333 75,000 10-60-510 Equipment Purchase and Repair 84,074 75,000 92,266 95,000 90,000 10-60-560 Utilities - Telephone 4,550 4,000 3,848 4,000 4,080 10-60-561 Utilities - Natural Gas 3,929 5,000 3,291 5,000 8,000 10-60-562 Utilities - Electricity 0 0 0 0 0 10-60-569 Utilities - Trash Removal 0 0 0 0 0 10-60-670 Prop Mgmt - 125 Fraser Ave 5,970 7,500 11,119 13,000 32,500 10-60-671 Prop Mgmt - Clayton Ct Parcel 0 0 0 0 0 10-60-672 Prop Mgmt - Elk Crk Wetlands 0 0 0 0 0 Page 3 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget 10-60-673 Prop Mgmt - Fraser River Trail 2,526 10,000 2,224 10,000 160,000 10-60-674 Prop Mgmt - Hwy 40 Pedestrian 295 6,000 0 6,000 6,000 10-60-675 Prop Mgmt - Koppers Park 0 1,500 0 1,500 1,500 10-60-676 Prop Mgmt - Old SchlHouse Pk 433 5,000 331 1,500 76,500 10-60-677 Prop Mgmt - Planning Area 28 0 0 0 0 0 10-60-678 Prop Mgmt - OutdoorActivityCtr 917 0 0 0 0 10-60-679 Prop Mgmt - School Bus Garage 6,630 5,000 5,932 6,500 26,500 10-60-680 Prop Mgmt - Gardner Shed 0 0 130 150 5,000 10-60-681 Prop Mgmt - Cozens Ranch Park 19,512 15,000 12,278 15,000 15,000 10-60-682 Prop Mgmt - Amtrak Station 2,199 0 0 0 0 10-60-683 Prop Mgmt - Ptarmigan OS 0 0 0 0 0 10-60-684 Prop Mgmt - FRODO 0 5,000 79,006 85,000 40,000 10-60-685 Prop Mgmt - Mtn Man Park 640 500 331 500 500 10-60-686 Goranson Station 127 500 80 500 750 10-60-687 Prop Mgmt - 6 W 321 5,000 763 5,000 50,000 10-60-690 Miscellaneous Expense 6,935 8,000 11,542 12,000 10,000 10-60-695 Fraser Mustang 0 0 0 0 0 10-60-725 Street Improvements 0 0 0 0 250,000 10-60-730 Capital Projects 0 0 0 0 0 10-60-740 Art In Public Places 38,536 90,000 65,942 90,000 91,100 Sub-Total 1,351,860 1,630,425 1,124,672 1,492,708 2,399,019 Outdoor Activity Center 10-65-110 Salaries 0 0 0 0 0 10-65-210 Health Insurance 0 0 0 0 0 10-65-220 FICA Tax 0 0 0 0 0 10-65-230 Retirement 0 0 0 0 0 10-65-250 Unemployment Tax 0 0 0 0 0 10-65-260 Workers Comp Claims 0 0 0 0 0 10-65-280 Training Programs 0 0 0 0 0 10-65-290 Travel, Meals and Lodging 0 0 0 0 0 10-65-295 Meals and Entertainment 0 0 0 0 0 10-65-370 Other Professional Services 0 0 173 200 0 10-65-380 Janitorial Services 11,790 15,000 11,070 15,000 15,000 10-65-490 Professional Memberships 0 0 0 0 0 10-65-500 Operating Supplies 0 0 0 0 0 10-65-510 Equipment Purchase and Repair 0 0 0 0 0 10-65-560 Utilities - Telephone 0 0 0 0 0 10-65-561 Utilities - Natural Gas 987 1,236 871 1,236 1,200 10-65-562 Utilities - Electricity 1,196 1,236 998 1,236 1,200 10-65-665 WTHP Expenses 0 0 0 0 0 10-65-670 Prop Mgmt - 120 Zerex 120 5,000 533 1,000 60,000 10-65-690 Miscellaneous Expense 0 0 0 0 0 10-65-730 Capital Projects 0 0 0 0 0 10-65-740 Capital Purchases 0 0 0 0 0 Sub-Total 14,093 22,473 13,646 18,673 77,400 TRANSFERS 10-90-920 Transfer to CERF - Police Dept 60,000 60,000 0 0 84,000 10-90-925 Transfer to RRF 0 0 0 0 0 10-90-930 Transfer to CERF - PublicWorks 0 50,000 50,000 50,000 170,000 10-90-935 Transfer to CAF 200,000 550,000 550,000 550,000 750,000 10-90-940 Transfer to Debt Service Fund 0 0 0 0 0 10-90-950 Transfer to Water Fund 0 0 0 0 0 10-90-960 Transfer to CROS 0 326,379 0 0 326,379 10-90-970 Transfer to Committed Reserves 0 75,500 1,170,500 1,170,500 33,600 10-90-980 Transfer to Strategic Reserves 0 400,000 400,000 400,000 0 Page 4 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget 10-90-995 Salaries Clearing 0 0 0 0 0 10-90-996 FICA Tax Clearing 0 0 0 0 0 10-90-997 Unemployment Tax Clearing 0 0 0 0 0 Sub-Total 260,000 1,461,879 2,170,500 2,170,500 1,363,979 FISCAL AGENT 10-95-110 Salaries (8,252)0 18,420 0 0 10-95-210 Health Insurance (4,350)0 4,225 0 0 10-95-220 FICA Tax (575)0 1,284 0 0 10-95-230 Retirement (405)0 878 0 0 10-95-250 Unemployment Tax (25)0 81 0 0 10-95-260 Workers Comp Claims 0 0 (43)0 0 10-95-560 Telephone (43)0 86 0 0 10-95-690 Misc. Payroll Expense 0 0 80 0 0 Sub-Total (13,650)0 25,011 0 0 GENERAL FUND EXPENDITURE TOTALS 3,632,068 6,178,730 5,375,484 6,282,053 7,344,928 GENERAL FUND REVENUE TOTALS 7,802,315 6,182,497 9,161,787 10,458,696 9,302,402 GENERAL FUND NEW REVENUE TOTALS 5,746,632 3,667,200 4,989,713 6,286,623 5,119,380 GENERAL FUND EXPENDITURE TOTALS 3,632,068 6,178,730 5,375,484 6,282,053 7,344,928 GENERAL FUND REVENUE OVER EXPENDITURES 4,170,247 3,767 3,786,302 4,176,643 1,957,475 GENERAL FUND EXPENDITURE OVER NEW REVENUES 2,114,564 (2,511,530)(385,771)4,570 (2,225,548) GF Restricted Reserves - Tabor Emergency Reserve 110,000 185,500 185,500 185,500 219,100 GF Restricted Reserves - Affordable Housing Reserve 135,426 135,426 730,426 730,426 730,426 GF Restricted Reserves - Fees in Lieu of P&OS Reserve 6,379 0 6,379 6,379 0 GF Committed Emergency Reserve 1,000,000 1,500,000 1,500,000 1,500,000 1,500,000 GF Strategic Reserve 1,100,000 1,500,000 1,500,000 1,500,000 1,500,000 GF Unassigned Fund Balance 4,170,247 3,767 3,786,302 4,176,643 1,957,475 RESTRICTED REVENUE FUND REVENUE TAXES 12-31-100 Restricted 1% GF Sales Tax 936,728 687,500 796,142 1,025,000 800,000 12-31-800 Interest Income 1,257 500 185 400 400 Sub-Total 937,985 688,000 796,327 1,025,400 800,400 INTERGOVERNMENTAL 12-33-100 Grants & Aid to Agencies 11,000 11,000 10,460 14,000 11,000 Sub-Total 11,000 11,000 10,460 14,000 11,000 OTHER SOURCES AND TRANSFERS 12-36-900 Transfer In from Other Funds 0 0 0 0 0 12-39-999 Unassigned Fund Balance 158,332 38,838 537,577 537,577 696,977 Sub-Total 158,332 38,838 537,577 537,577 696,977 RESTRICTED REV FUND "NEW" REVENUES 948,985 699,000 806,787 1,039,400 811,400 RESTRICTED REV FUND TOTAL REVENUE 1,107,317 737,838 1,344,364 1,576,977 1,508,377 EXPENDITURES 12-40-610 Transportation O&M 518,215 680,000 381,647 600,000 400,000 12-40-615 Transportation - Capital Exp 0 0 0 0 0 Page 5 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget 12-40-710 Trails O&M 16,525 20,000 34,927 35,000 193,500 12-40-715 Trails - Capital Expenditures 35,000 35,000 35,000 35,000 30,000 12-40-810 Capital Projects 0 0 0 0 0 12-40-900 Transfer to Trans O&M Reserve 0 0 210,000 210,000 0 12-40-915 Transfer to Trans Cap Reserve 0 0 0 0 0 12-40-920 Transfer to Trails O&M Reserve 0 0 0 0 0 12-40-925 Transfer to Trails Cap Reserve 0 0 0 0 0 12-40-930 Transfer to Cap Proj Reserve 0 0 0 0 0 12-40-940 Transfer to Other Funds 0 0 0 0 0 Sub-Total 569,740 735,000 661,574 880,000 623,500 RESTRICTED REV FUND REVENUES 1,107,317 737,838 1,344,364 1,576,977 1,508,377 RESTRICTED REV FUND EXPENDITURES 569,740 735,000 661,574 880,000 623,500 RESTRICTED REV FUND REVENUES OVER EXPENDITURES 537,577 2,838 682,790 696,977 884,877 RRF - Committed Emergency Reserve 0 210,000 210,000 210,000 210,000 CONSERVATION TRUST FUND REVENUE 20-30-100 Cons Trust (Lottery) Proceeds 6,738 6,800 6,063 7,000 7,000 20-30-800 Interest Earnings 107 75 8 75 75 20-30-999 Unassigned Fund Balance 13,762 20,637 20,608 20,608 27,683 Sub-Total 20,608 27,512 26,679 27,683 34,758 EXPENDITURES 20-40-410 Bank Charges 0 0 0 0 0 20-40-650 Cons Trust Program Expenses 0 0 0 0 0 20-40-910 Transfer to General Fund 0 0 0 0 0 20-40-920 Transfer to Other Funds 0 10,000 0 0 10,000 Sub-Total 0 10,000 0 0 10,000 CTF REVENUES OVER EXPENDITURES (Unassigned Bal YE)20,608 17,512 26,679 27,683 24,758 CAPITAL EQUIP REPLACEMENT FUND REVENUES 30-30-100 Hwy Use Tax Proceeds 47,218 47,394 45,283 58,000 48,346 30-30-500 Sale of CERF Assets 0 0 0 0 0 30-30-800 Interest Earnings 2,170 2,500 68 200 200 30-30-900 Transfer from G/F - PoliceDept 60,000 60,000 0 60,000 84,000 30-30-910 Transfer from G/F - PublicWork 0 50,000 50,000 50,000 170,000 30-30-920 Transfer from Utility Funds 0 90,000 90,000 90,000 90,000 30-30-999 Unassigned Fund Balance 259,267 139,839 205,695 205,695 97,895 Sub-Total 368,655 389,733 391,046 463,895 490,441 EXPENDITURES 30-40-745 Public Safety Fleet Purchase 57,731 60,000 50,456 51,000 84,000 30-40-750 Regular Fleet Purchase 6,658 0 0 0 140,000 30-40-755 Heavy Equipment Purchase (7,925)200,000 0 200,000 150,000 Page 6 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget 30-40-810 Lease/Purchase - Principal 92,265 100,000 93,563 100,000 100,000 30-40-820 Lease/Purchase - Interest 14,232 15,000 9,122 15,000 15,000 30-40-910 Transfer to General Fund 0 0 0 0 0 Sub-Total 162,961 375,000 153,141 366,000 489,000 CERF REVENUES OVER EXPENDITURES (Unassigned Bal YE)205,695 14,733 237,905 97,895 1,441 CAPITAL ASSET FUND REVENUE 32-30-100 Reserved for Future Use 128,985 80,000 0 87,000 0 32-30-500 Sale of Capital Assets 0 0 0 0 0 32-30-800 Interest Earnings (690)0 (89)(100)0 32-30-910 Transfer in from General Fund 200,000 550,000 550,000 550,000 750,000 32-30-940 Transfer in from DSF 0 0 0 0 0 32-30-950 Transfer in from Water Fund 0 0 0 0 0 32-30-999 Unassigned Fund Balance 299,058 113,179 53,434 53,434 134 Sub-Total 627,353 743,179 603,345 690,334 750,134 EXPENDITURES 32-40-810 Capital Proj- Streets Existing 573,919 740,000 271,954 660,000 700,000 32-40-815 Capital Proj - Streets New 0 0 0 0 0 32-40-820 Capital Proj - Buildings Exist 0 0 37,753 30,200 0 32-40-825 Capital Proj - Buildings New 0 0 0 0 0 32-40-830 Capital Proj - Parks/OS Exist 0 0 0 0 0 32-40-835 Capital Proj - Parks/OS New 0 0 0 0 0 32-40-900 Transfer to General Fund 0 0 0 0 0 32-40-910 Transfer to CAF Res - Streets 0 0 0 0 0 32-40-920 Transfer to CAF Res - Bldgs 0 0 0 0 0 32-40-930 Transfer to CAF Res - Parks/OS 0 0 0 0 0 Sub-Total 573,919 740,000 309,707 690,200 700,000 CAF REVENUES OVER EXPENDITURES 53,434 3,179 293,638 134 50,134 CAF - Committed Reserves 0 0 0 0 0 COZENS RANCH OPEN SPACE (CROS) FUND REVENUE 35-30-100 Grants and Awards 0 735,000 75,000 75,000 300,000 35-30-110 In-Kind Services 0 0 0 0 0 35-30-120 Miscellaneous Revenue 0 0 0 0 0 35-30-130 Interest Income 1,529 0 83 200 0 35-30-910 Transfer in from General Fund 0 326,379 0 0 326,379 35-30-920 Transfer in from CTF 0 10,000 0 0 10,000 35-30-999 Carryover Balance 212,233 212,963 212,992 212,992 274,892 Sub-Total 213,762 1,284,342 288,074 288,192 911,271 EXPENDITURES 35-40-300 Design 0 0 0 0 0 35-40-310 Amphitheater 0 0 0 0 0 Page 7 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget 35-40-315 Bike Park 0 0 0 0 0 35-40-320 Landscape 0 60,000 0 0 50,000 35-40-325 Parking 0 0 0 0 0 35-40-330 Playground 0 600,000 0 0 0 35-40-335 Restrooms 770 600,000 1,955 2,500 250,000 35-40-340 Trails 0 0 10,515 10,800 0 35-40-345 Utilities 0 0 0 0 160,000 35-40-900 Transfer to General Fund 0 0 0 0 0 Sub-Total 770 1,260,000 12,470 13,300 460,000 CROS FUND REVENUES 213,762 1,284,342 288,074 288,192 911,271 CROS FUND EXPENDITURES 770 1,260,000 12,470 13,300 460,000 CROS FUND REVENUES OVER EXPENDITURES 212,992 24,342 275,604 274,892 451,271 DEBT SERVICE FUND REVENUE 40-30-100 Property Tax 0 0 0 0 0 40-30-200 Specific Ownership Tax 0 0 0 0 0 40-30-500 Bond Proceeds 0 0 0 0 0 40-30-800 Interest Earnings 254 1,000 14 100 100 40-30-910 Transfer in from General Fund 0 0 0 0 0 40-30-990 Transfer in from DSF Reserves 0 0 0 0 0 40-30-999 Carryover Balance 1,573 2,573 1,827 1,827 1,927 Sub-Total 1,827 3,573 1,841 1,927 2,027 EXPENDITURES 40-40-385 Treasurer's Fees GO Bond 0 0 0 0 0 40-40-390 Abatements - GO Bond 0 0 0 0 0 40-40-500 Cost of Issuance 0 0 0 0 0 40-40-550 Underwriters Discount 0 0 0 0 0 40-40-810 Bond Principal - 02 S&U Issue 0 0 0 0 0 40-40-811 Bond Principal - 98 GO Issue 0 0 0 0 0 40-40-812 Bond Principal - 98 S&U Issue 0 0 0 0 0 40-40-820 Bond Interest - 02 S&U Issue 0 0 0 0 0 40-40-821 Bond Interest - 98 GO Issue 0 0 0 0 0 40-40-822 Bond Interest - 98 S&U Issue 0 0 0 0 0 40-40-850 Bond Agent Fees 0 0 0 0 0 40-40-910 Transfer to DSF Reserves 0 0 0 0 0 40-40-920 Transfer to Other Funds 0 0 0 0 0 Sub-Total 0 0 0 0 0 DEBT SERVICE REVENUES 1,827 3,573 1,841 1,927 2,027 DEBT SERVICE EXPENDITURES 0 0 0 0 0 DEBT SERVICE REVENUES OVER EXPENDITURES 1,827 3,573 1,841 1,927 2,027 Debt Service Fund Restricted Reserves 0 0 0 0 0 Debt Service Fund Committed Reserves 35,520 40,411 35,534 35,620 35,720 Page 8 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget WATER FUND REVENUES TAXES 50-31-100 Property Tax 0 0 0 0 0 50-31-200 Fraser Firming Revenue 0 0 0 0 0 Sub-Total 0 0 0 0 0 LICENSES & PERMITS 50-32-100 Excavation Permit Fees 2,250 275 2,475 3,000 275 Sub-Total 2,250 275 2,475 3,000 275 CHARGES FOR SERVICES 50-34-100 Customer Service Charges 1,073,290 1,100,000 827,989 1,025,000 1,093,075 50-34-150 Penalties & Interest 4,227 2,000 5,790 6,500 5,000 50-34-200 Plant Investment Fees 182,389 7,700 601,765 605,000 154,000 50-34-300 Water Meter Sales 32,084 50,000 92,462 95,000 50,000 Sub-Total 1,291,990 1,159,700 1,528,006 1,731,500 1,302,075 MISCELLANEOUS REVENUE 50-36-100 Interest Earnings 9,341 6,000 734 1,500 3,000 50-36-900 Miscellaneous Revenue 3,844 2,500 2,867 3,000 2,500 Sub-Total 13,185 8,500 3,601 4,500 5,500 OTHER SOURCES & TRANSFERS 50-39-100 Debt Service Proceeds 0 0 0 0 0 50-39-200 Grants and Aid from Agencies 0 0 0 0 0 50-39-910 Transfers In 0 0 0 0 0 50-39-999 Unassigned Fund Balance 654,680 764,124 781,538 781,538 1,382,493 Sub-Total 654,680 764,124 781,538 781,538 1,382,493 New Revenues 1,307,425 1,168,475 1,534,081 1,739,000 1,307,850 Total Revenue with Carryover 1,962,104 1,932,599 2,315,619 2,520,538 2,690,343 EXPENDITURES 50-40-110 Salaries 284,349 310,000 263,851 310,000 350,659 50-40-210 Health Insurance 67,048 80,000 56,035 80,000 81,878 50-40-220 FICA Tax 20,027 25,000 18,886 23,715 26,825 50-40-230 Retirement 14,501 15,000 14,967 18,600 35,066 50-40-250 Unemployment Tax 849 1,000 794 930 1,052 50-40-260 Workers Comp Claims 0 0 0 0 0 50-40-280 Training Programs 2,884 3,500 1,468 3,500 3,500 50-40-290 Travel, Meals and Lodging 295 3,500 79 3,500 3,500 50-40-295 Meals and Entertainment 6 2,000 74 2,000 2,000 50-40-300 Administrative Reimbursement 0 0 0 0 0 50-40-310 Legal Fees 77,298 65,000 39,132 65,000 65,000 50-40-330 Engineering Fees 46,427 100,000 91,570 100,000 100,000 50-40-360 Computers-Networks and Support 12,243 7,000 45,133 49,000 25,000 50-40-370 Other Professional Services 8,613 60,000 4,045 10,000 105,000 50-40-385 Treasurer's Fees 0 0 0 0 0 50-40-390 Abatements 0 0 0 0 0 50-40-410 Bank Charges 0 0 0 0 0 50-40-430 Insurance 14,422 27,000 15,620 17,000 20,000 50-40-440 Advertising 0 500 0 500 500 50-40-460 System Repair and Maint - Prod 65,506 160,000 38,154 40,000 245,000 50-40-465 System Repair and Maint - Dist 21,580 265,000 8,957 25,000 162,000 50-40-490 Professional Memberships 5,814 9,500 5,542 9,500 9,500 Page 9 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget 50-40-500 Operating Supplies-Production 15,589 25,000 12,944 25,000 35,000 50-40-505 Operating Supplies-Distrib 38,954 80,000 63,948 70,000 45,000 50-40-510 Equipment Purchase and Repair 541 15,000 22 5,000 5,000 50-40-520 Testing 17,970 10,000 2,437 10,000 10,000 50-40-550 Postage & Billing Supplies 1,649 3,000 990 3,000 3,000 50-40-560 Utilities - Telephone 11,298 10,000 9,717 10,000 12,000 50-40-562 Utilities - Electricity 40,979 50,000 31,713 50,000 50,000 50-40-670 Prop Mgmt - Fraser WTP 1,087 60,000 4,035 5,000 60,000 50-40-680 Prop Mgmt - Maryvale WTP 8,927 8,000 236 5,000 5,000 50-40-685 Prop Mgmt - St. Louis Headgate 0 0 0 0 0 50-40-690 Miscellaneous Expense 1,218 1,500 1,192 1,300 1,500 50-40-695 Bad Debt Write Off 0 0 0 0 0 50-40-715 Water Rights - Diversion & Dev 3,908 45,000 10,035 12,000 65,000 50-40-730 Capital Projects 0 425,000 0 0 805,000 50-40-740 Capital Purchases 0 0 0 0 0 50-40-760 Fraser Firming - CapProj 0 0 0 0 0 50-40-770 PIF - Capital Purchases 0 0 0 0 0 50-40-780 Capitalized Assets - Audit 0 0 0 0 0 50-40-790 Depreciation 396,586 0 0 0 0 50-40-810 Debt Service - Principal 0 0 0 0 0 50-40-820 Debt Service - Interest 0 0 0 0 0 50-40-850 Debt Service - Agent Fees 0 0 0 0 0 50-40-910 Transfer to General Fund 0 0 0 0 0 50-40-930 Transfer to CERF 0 45,000 45,000 45,000 45,000 50-40-970 Transfer to Reserves 0 0 100,000 100,000 77,000 50-40-980 Transfer to Strategic Reserves 0 7,700 38,500 38,500 77,000 50-40-990 Transfer to Wastewater Fund 0 0 0 0 0 Sub-Total 1,180,566 1,919,200 925,076 1,138,045 2,531,980 WATER FUND REVENUES 1,962,104 1,932,599 2,315,619 2,520,538 2,690,343 WATER FUND EXPENDITURES 1,180,566 1,919,200 925,076 1,138,045 2,531,980 WATER FUND REVENUES OVER EXPENDITURES 781,538 13,399 1,390,544 1,382,493 158,363 Water Fund Committed Reserve 500,000 500,000 600,000 600,000 677,000 Water Fund Strategic Reserve 155,525 194,025 194,025 194,025 271,025 Water Fund Unassigned Reserve 781,538 13,399 1,390,544 1,382,493 158,363 WASTEWATER FUND REVENUES TAXES 0 0 0 0 0 Property Tax 0 0 0 0 0 Specific Ownership Tax 0 0 0 0 0 Sub-Total 0 0 0 0 0 LICENSES & PERMITS 55-32-100 Excavation Permit Fees 0 0 0 0 0 Sub-Total 0 0 0 0 0 CHARGES FOR SERVICES 55-34-100 Customer Service Charges 860,950 990,000 663,485 990,000 982,702 55-34-150 Penalties & Interest 3,820 1,000 4,240 5,000 3,000 55-34-200 Plant Investment Fees 180,000 300,000 631,875 635,000 150,000 55-34-999 Contributed Assets 0 0 0 0 0 Sub-Total 1,044,769 1,291,000 1,299,600 1,630,000 1,135,702 Page 10 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget MISCELLANEOUS REVENUE 55-36-100 Interest Earnings 50,972 18,500 1,975 4,000 10,000 55-36-500 JFF Management Fee 29,000 29,000 21,750 29,000 37,800 55-36-900 Miscellaneous Revenue 0 0 0 0 0 Sub-Total 79,972 47,500 23,725 33,000 47,800 OTHER SOURCES & TRANSFERS 55-39-100 Debt Service Proceeds 0 0 0 0 0 55-39-200 Grants and Aid from Agencies 0 0 0 0 0 55-39-910 Transfer in from General Fund 0 0 0 0 0 55-39-920 Transfer in from WWF Committed Res JFF Plant Rqmts 0 0 0 0 0 55-39-999 Unassigned Fund Balance 4,867,989 2,953,351 4,726,399 4,726,399 4,556,961 Sub-Total 4,867,989 2,953,351 4,726,399 4,726,399 4,556,961 New Revenues 1,124,741 1,338,500 1,323,325 1,663,000 1,183,502 Total Revenues with Carryover 5,992,731 4,291,851 6,049,723 6,389,399 5,740,463 EXPENDITURES 55-40-110 Salaries 287,334 325,000 277,760 325,000 378,751 55-40-210 Health Insurance 66,911 83,000 58,913 83,000 87,908 55-40-220 FICA Tax 20,149 27,000 19,871 24,863 28,974 55-40-230 Retirement 13,782 17,000 15,677 19,500 36,291 55-40-250 Unemployment Tax 852 1,000 835 975 1,136 55-40-260 Workers Comp Claims 0 0 0 0 0 55-40-280 Training Programs 700 3,000 193 3,000 3,000 55-40-290 Travel, Meals and Lodging 0 3,000 0 3,000 3,000 55-40-295 Meals and Entertainment 0 2,000 0 2,000 2,000 55-40-310 Legal Fees 0 5,000 0 5,000 5,000 55-40-330 Engineering Fees 82,690 20,000 0 20,000 85,000 55-40-360 Computers-Networks and Support 9,290 7,000 15,546 18,000 15,000 55-40-370 Other Professional Services 8,577 15,000 4,045 6,000 45,000 55-40-410 Bank Charges 0 100 0 100 100 55-40-430 Insurance 9,027 7,000 10,137 11,000 12,000 55-40-440 Advertising 0 500 0 500 500 55-40-460 System Repair and Maint-Collec 66,307 150,000 80,600 150,000 150,000 55-40-490 Professional Memberships 5,252 6,000 5,314 6,000 6,000 55-40-500 Operating Supplies-Collections 698 5,500 247 5,500 5,500 55-40-510 Equipment Purchase and Repair 39 50,000 22 2,500 55,000 55-40-520 Testing 0 1,000 0 1,000 1,000 55-40-550 Postage & Billing Supplies 1,649 2,500 958 2,500 2,500 55-40-560 Utilities - Telephone 3,256 2,000 2,969 5,000 5,000 55-40-650 WW Treatment Charges/JFOC 228,471 290,000 203,676 290,000 325,000 55-40-660 JFF CapRepl Reserve 0 0 0 0 0 55-40-670 JFF O&M Reserve 0 0 0 0 0 55-40-690 Miscellaneous Expense 1,038 3,000 1,099 3,000 3,000 55-40-695 Bad Debt Write Off 0 0 0 0 0 55-40-730 Capital Projects 14,082 250,000 0 0 70,000 55-40-740 Capital Purchases 0 0 0 0 0 55-40-760 PIF - Capital Projects 0 0 0 0 0 55-40-770 PIF - Capital Purchases 0 0 0 0 0 55-40-780 Capitalized Assets - Audit 0 0 0 0 0 55-40-790 Depreciation 446,229 0 0 0 0 55-40-810 Debt Service - Principal 0 0 0 0 0 55-40-820 Debt Service - Interest 0 0 0 0 0 55-40-850 Debt Service - Agent Fees 0 0 0 0 0 Page 11 TOWN OF FRASER 11/30/2021 DRAFT 11/22/2021 2020 2021 2021 2021 2022 Actuals Budget Year to Date YEE Budget 55-40-910 Transfer to General Fund 0 0 0 0 0 55-40-930 Transfer to CERF 0 45,000 45,000 45,000 45,000 55-40-970 Transfer to Reserves 0 0 0 0 50,000 55-40-980 Transfer to Strategic Reserves 0 800,000 800,000 800,000 0 55-40-990 Transfer to Water Fund 0 0 0 0 0 Sub-Total 1,266,332 2,120,600 1,542,861 1,832,438 1,421,660 WASTEWATER FUND REVENUES 5,992,731 4,291,851 6,049,723 6,389,399 5,740,463 WASTEWATER FUND EXPENDITURES 1,266,332 2,120,600 1,542,861 1,832,438 1,421,660 WASTEWATER FUND REVENUES OVER EXPENDITURES 4,726,399 2,171,251 4,506,862 4,556,961 4,318,803 WWF Committed Emergency Reserves 2,101,000 2,101,000 2,101,000 2,101,000 2,151,000 WWF Strategic Reserves 1,255,000 2,055,000 2,055,000 2,055,000 2,055,000 Wastewater Fund Unassigned Fund Balance 4,726,399 2,171,251 4,506,862 4,556,961 4,318,803 FRASER HOUSING AUTHORITY REVENUES 60-30-100 Reserved for Future Use 0 0 0 0 0 60-30-200 Grants 0 0 0 0 0 60-30-400 Application Fees 0 0 0 0 0 60-30-800 Interest Earnings 0 0 0 0 0 60-30-900 Miscellaneous Revenue 0 0 0 0 0 60-30-910 Transfer in from General Fund 0 0 0 0 0 60-30-999 Unassigned Fund Balance 0 0 0 0 0 Sub-Total 0 0 0 0 0 EXPENDITURES 60-40-310 Legal Fees 0 0 0 0 0 60-40-370 Professional Services 0 0 0 0 0 60-40-430 Insurance 0 0 0 0 0 60-40-900 Transfer to General Fund 0 0 0 0 0 Sub-Total 0 0 0 0 0 FHA REVENUES OVER EXPENDITURES 0 0 0 0 0 FHA Committed Reserves 0 0 0 0 0 Page 12 DRAFT 11/30/2021 JOINT FACILITIES FUND - O&M 2020 2021 2021 2021 2021 2022 Actual Budget Amend Budget Year to Date YEE Budget REVENUE 40-30-100 Interest - O&M Accounts 0 400 400 66 200 400 40-30-200 O&M Reimbursement - WPR 204,199 257,621 257,621 161,617 221,152 240,297 40-30-205 Capital Reimbursement - WPR 0 0 0 0 0 0 40-30-210 O&M Reimbursement - GC#1 330,549 414,684 414,684 264,613 355,980 395,356 40-30-215 Capital Reimbursement - GC#1 0 0 0 0 0 0 40-30-220 O&M Reimbursement - TOF 228,471 285,395 285,395 182,038 244,993 271,127 40-30-225 Capital Reimbursement - TOF 0 0 0 0 0 0 40-30-230 Study Reimbursement - WP 0 0 0 0 0 0 40-30-235 Study Reimbursement - Granby 0 0 0 0 0 0 40-30-500 Sale of General Fixed Assets 0 0 0 0 0 0 40-30-800 Interest - Cap Res Accounts 0 0 0 0 0 0 40-30-900 Miscellaneous Revenue 0 0 0 652 800 0 Sub-Total 763,219 958,100 958,100 608,986 823,125 907,180 OTHER SOURCES AND TRANSFERS 40-30-930 Transfer In From Cap Project 0 0 0 0 0 0 40-30-980 Capitalized Reimbursements 0 0 0 0 0 0 40-30-999 Carryover Balance 220,947 281,004 281,004 220,947 220,946 221,946 Sub-Total 220,947 281,004 281,004 220,947 220,946 221,946 2020 2021 2021 2021 2021 2022 PLANT EXPENDITURES Actual Budget Amend Budget Year to Date YEE Budget 40-85-110 Salaries 225,001 285,000 285,000 141,705 167,000 240,000 40-85-210 Health Insurance 52,202 81,000 81,000 36,740 53,994 65,000 40-85-220 FICA Tax 15,739 22,000 22,000 9,409 14,180 18,360 40-85-230 Retirement 11,008 11,500 11,500 7,361 7,480 14,400 40-85-250 Unemployment Tax 678 1,000 1,000 426 561 720 40-85-260 Workers Comp Claims 0 0 0 0 0 0 40-85-280 Training Programs 350 3,000 3,000 450 3,000 3,000 40-85-290 Travel - Meals and Lodging 0 3,000 3,000 0 3,000 3,000 40-85-295 Meals - Local Business 45 300 300 57 300 300 40-85-310 Legal Fees 0 10,000 10,000 0 10,000 10,000 40-85-320 Audit Fee 5,868 6,000 6,000 6,750 7,000 3,000 40-85-330 Engineering Fees 5,125 10,000 10,000 4,242 10,000 10,000 40-85-340 Financial Services 0 0 0 0 0 0 40-85-350 Sludge Removal 59,495 70,000 70,000 64,609 70,000 70,000 40-85-370 Professional Services 2,590 10,000 10,000 4,008 10,000 15,000 40-85-375 Reimbursable Prof Services 7,620 0 0 0 0 0 40-85-410 Bank Charges 23 0 0 34 0 50 40-85-430 Insurance - Plant 36,296 45,000 45,000 0 40,000 40,000 40-85-440 Advertising 0 1,000 1,000 0 500 500 40-85-460 Plant Maintenance and Repair 45,778 55,000 55,000 23,828 55,000 55,000 40-85-475 Grounds Maintenance 1,272 1,000 1,000 627 1,000 1,500 40-85-480 Equipment Rental 268 500 500 85 500 500 40-85-490 Professional Memberships 180 600 600 162 600 600 40-85-500 Operating Supplies 4,329 10,000 10,000 5,680 10,000 10,000 40-85-506 Operating Supplies - Chemicals 22,508 50,000 50,000 21,071 50,000 50,000 40-85-510 Equipment Purchase and Repair 17,525 20,000 20,000 16,249 20,000 20,000 40-85-520 Testing 61,718 55,000 55,000 53,399 55,000 65,000 40-85-525 Permits 0 10,000 10,000 0 0 10,000 40-85-550 Postage 672 0 0 0 700 700 40-85-560 Utilities - Telephone 4,115 4,000 4,000 3,147 4,000 5,850 40-85-562 Utilities - Electricity 172,467 175,000 175,000 138,822 175,000 175,000 40-85-565 Utilities - Natural Gas 2,217 3,500 3,500 1,539 3,500 3,500 40-85-567 Utilities - Plant Generator 610 1,500 1,500 2,262 3,000 3,000 40-85-569 Utilities - Trash Removal 3,160 2,800 2,800 2,486 2,800 2,800 Page 1 DRAFT 40-85-650 Vehicle Expenses 3,861 8,000 8,000 9,297 10,000 8,000 40-85-690 Miscellaneous Expense 500 2,000 2,000 3,625 4,000 2,000 40-85-730 Capital Projects 0 0 0 0 0 0 40-85-740 Capital Purchases 0 0 0 0 0 0 40-85-750 Contingency 0 0 0 0 0 0 40-85-810 Lease/Purchase - Principal 0 0 0 0 0 0 40-85-820 Lease/Purchase - Interest 0 0 0 0 0 0 40-85-930 Capital Reserve Projects 0 0 0 0 0 0 40-90-900 Transfer to Nutrients 0 0 0 30,010 30,010 0 Sub-Total 763,220 957,700 957,700 588,081 822,125 906,780 Joint Facilities Fund Revenues 984,166 1,239,104 1,239,104 829,933 1,044,071 1,129,126 Joint Facilities Fund Expenditures 763,220 957,700 957,700 588,081 822,125 906,780 Joint Facilities Fund Revenues over Expenditure 220,946 281,404 281,404 241,851 221,946 222,346 Joint Facilities Fund O&M Reserve Reduction/Refund GC#1 Budget Total - O&M Reimb. and Mgmt Fees *345,049 429,184 429,184 279,113 370,480 409,856 WPR Budget Total - O&M Reimb. and Mgmt Fees *218,699 272,121 272,121 176,117 235,652 254,797 TOF Budget Total - O&M Reimb. 228,471 285,395 285,395 182,038 244,993 271,127 * Mgmt Fee Billed/Entity Annually 14,500 14,500 14,500 14,500 14,500 14,500 2020 2021 2021 2021 2021 2022 Actual Budget Amend Budget Year to Date YEE Budget JOINT FACILITIES FUND - CRR REVENUES 47-30-100 Interest Income - CRR Accounts 0 15,000 15,000 1,039 2,000 3,000 47-30-110 Interest Income - CIP Accounts 0 0 0 0 0 0 47-30-210 CRR Reimbursable - WPR 0 0 0 0 0 0 47-30-215 CIP Reimbursable - WPR 0 0 0 0 0 0 47-30-220 CRR Reimbursable - GC#1 0 0 0 0 0 0 47-30-225 CIP Reimbursable - GC#1 0 0 0 0 0 0 47-30-230 CRR Reimbursable - TOF 0 0 0 0 0 0 47-30-235 CIP Reimbursable - TOF 0 0 0 0 0 0 47-30-240 CRR Reimbursable - NCWCD 0 0 0 0 0 0 47-30-800 Sale of JFOC Fixed Assets 0 0 0 0 0 0 47-30-900 Miscellaneous Revenue 0 0 0 4,500 4,500 0 47-30-990 CRR Carryover Balance 2,702,417 2,587,245 2,587,245 2,702,417 2,702,417 1,783,917 47-30-999 CIP Carryover Balance 0 0 0 0 0 0 Sub-total 2,702,417 2,602,245 2,602,245 2,707,956 2,708,917 1,786,917 EXPENDITURES Capital Replacement Reserve Projects (existing) 47-60-370 Engineering, Legal and Other Prof. Services 0 0 0 18,766 20,000 145,000 47-60-730 CRR Projects 0 0 0 0 0 622,000 Capital Improvement Projects (new) 47-65-370 Engineering, Legal and Other Prof. Services 0 0 0 91,263 100,000 100,000 47-65-730 CIP Projects 0 905,000 905,000 719,370 750,000 778,000 Capital Purchases 47-69-740 Capital Purchases 0 130,000 130,000 30,763 55,000 40,000 Sub-total 0 1,035,000 1,035,000 860,162 925,000 1,685,000 Joint Facilites Fund CRR Revenues 2,702,417 2,602,245 2,602,245 2,707,956 2,708,917 1,786,917 Joint Facilites Fund CRR Expenditures 0 1,035,000 1,035,000 860,162 925,000 1,685,000 Joint Facilites Fund CRR Revenues over Expenditures 2,702,417 1,567,245 1,567,245 1,847,794 1,783,917 101,917 2020 2021 2021 2021 2021 2022 JOINT FACILITIES FUND - NUTRIENTS Actual Budget Amend Budget Year to Date YEE Budget REVENUE 50-30-100 Interest - Nutrients Accounts 0 0 0 0 0 0 50-30-200 Nutrients Reimbursement - WPR 0 0 34,755 15,233 34,755 46,247 50-30-205 Capital Reimbursement - WPR 0 0 0 0 0 0 50-30-210 Nutrients Reimbursement - GC#1 0 0 55,944 25,111 55,944 76,089 50-30-215 Capital Reimbursement - GC#1 0 0 0 0 0 0 Page 2 DRAFT 50-30-220 Nutrients Reimbursement - TOF 0 0 38,502 17,208 38,502 52,180 50-30-225 Capital Reimbursement - TOF 0 0 0 0 0 0 50-30-230 Nutrients Reimb - NCWCD 0 0 136,134 107,601 136,134 116,344 50-30-235 Capital Reimb. - NCWCD 0 0 0 0 0 0 50-30-800 Interest - Cap Res Nutrients 0 0 0 0 0 0 50-30-900 Miscellaneous Revenue 0 0 0 0 0 0 Sub-Total 0 0 265,335 165,153 265,335 290,860 OTHER SOURCES AND TRANSFERS 50-30-910 Transfer In From O&M 0 0 0 30,010 30,010 0 50-30-930 Transfer In From Cap Project 0 0 0 0 0 0 50-30-980 Capitalized Reimbursements 0 0 0 0 0 0 50-30-999 Carryover Balance 0 0 0 0 0 30,010 Sub-Total 0 0 0 30,010 30,010 30,010 2020 2021 2021 2021 2021 2022 PLANT EXPENDITURES Actual Budget Amend Budget Year to Date YEE Budget 50-85-110 Salaries 0 0 63,000 49,736 63,000 80,000 50-85-210 Health Insurance 0 0 13,506 10,088 13,506 25,000 50-85-220 FICA Tax 0 0 4,820 3,820 4,820 6,120 50-85-230 Retirement 0 0 2,520 1,989 2,520 4,800 50-85-250 Unemployment Tax 0 0 189 150 189 240 50-85-260 Workers Comp Claims 0 0 0 0 0 0 50-85-280 Training Programs 0 0 1,500 0 1,500 1,500 50-85-290 Travel - Meals and Lodging 0 0 1,500 0 1,500 1,500 50-85-295 Meals - Local Business 0 0 300 0 300 300 50-85-310 Legal Fees 0 0 2,500 0 2,500 5,000 50-85-320 Audit Fee 0 0 0 0 0 3,000 50-85-330 Engineering Fees 0 0 2,500 0 2,500 5,000 50-85-340 Financial Services 0 0 0 0 0 0 50-85-350 Sludge Removal 0 0 7,000 0 7,000 10,000 50-85-370 Professional Services 0 0 4,000 1,169 4,000 5,000 50-85-375 Reimbursable Prof Services 0 0 30,000 49,226 30,000 0 50-85-410 Bank Charges 0 0 0 0 0 0 50-85-430 Insurance - Plant 0 0 10,000 0 10,000 10,000 50-85-440 Advertising 0 0 100 0 100 500 50-85-460 Plant Maintenance and Repair 0 0 6,000 3,732 6,000 10,000 50-85-475 Grounds Maintenance 0 0 1,000 0 1,000 1,000 50-85-480 Equipment Rental 0 0 500 0 500 500 50-85-490 Professional Memberships 0 0 300 0 300 300 50-85-500 Operating Supplies 0 0 6,000 3,167 6,000 8,000 50-85-506 Operating Supplies - Chemicals 0 0 45,000 49,303 45,000 47,000 50-85-510 Equipment Purchase and Repair 0 0 12,000 4,773 12,000 12,000 50-85-520 Testing 0 0 18,000 1,772 18,000 20,000 50-85-525 Permits 0 0 5,000 0 5,000 5,000 50-85-550 Postage 0 0 300 0 300 300 50-85-560 Utilities - Telephone 0 0 300 194 300 300 50-85-562 Utilities - Electricity 0 0 24,000 14,779 24,000 25,000 50-85-565 Utilities - Natural Gas 0 0 0 0 0 0 50-85-567 Utilities - Plant Generator 0 0 1,000 1,091 1,000 1,000 50-85-569 Utilities - Trash Removal 0 0 1,500 0 1,500 1,500 50-85-650 Vehicle Expenses 0 0 0 0 0 0 50-85-690 Miscellaneous Expense 0 0 500 0 500 500 50-85-730 Capital Projects 0 0 500 177 500 500 50-85-740 Capital Purchases 0 0 0 0 0 50-85-750 Contingency 0 0 0 0 0 0 50-85-810 Lease/Purchase - Principal 0 0 0 0 0 0 50-85-820 Lease/Purchase - Interest 0 0 0 0 0 0 50-85-930 Capital Reserve Projects 0 0 0 0 0 0 Sub-Total 0 0 265,335 195,164 265,335 290,860 Joint Facilities Fund Revenues 0 0 265,335 195,164 295,345 320,870 Joint Facilities Fund Expenditures 0 0 265,335 195,164 265,335 290,860 Joint Facilities Fund Revenues over Expenditure 0 0 0 0 30,010 30,010 Joint Facilities Fund Nutirents Reserve Reduction/Refund GC#1 Budget Total - Nutrients Reimb. and Mgmt Fees *0 0 57,594 25,111 59,244 79,389 WPR Budget Total - Nutrients Reimb. and Mgmt Fees *0 0 36,405 15,233 38,055 49,547 TOF Budget Total - Nutrients Reimb. 0 0 38,502 17,208 38,502 52,180 NCWCD Budget Total - Nutrients Reimb. and Mgmt Fees **0 0 137,234 107,601 138,334 118,544 * 60% Mgmt Fee Billed/Entity Annually 0 1,650 3,300 3,300 3,300 ** 40% Mgmt Fee Billed/Entity Annually 0 1,100 2,200 2,200 2,200 Page 3 Ad #: WOxf8QuCocV6S12crenC Customer: TOWN OF FRASER 8EVO1 - Notice of Budget PROOF OF PUBLICATION MIDDLE PARK TIMES STATE OF COLORADO } SS COUNTY OF GRAND } NOTICE IGE OF BUDGET Town of Fraser I, Meg Boyer, do solemnly swear that I am Publisher of , says: The Middle Park Times, that the same weekly newspaper printed, in whole or in part and published in the County of Grand, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Grand for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement; that said newspaper has been admitted to the United States mails as a periodical under the provisions of the Act of March 3, 1879, or any amendments thereof, and that said newspaper is a weekly newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said weekly newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 4 Nov 2021, 18 Nov 2021 in the issue of said newspaper. Total cost for publication: $31.72 That said newspaper was regularly issued and circulated on those dates. Publisher Subscribed to and sworn to me this date 11/18/2021 Public, Grand County, Colorado My commission expires: August 19, 2024 Advertiser: TOWN OF FRASER PO BOX 370 FRASER, Colorado 80442 9707265491 JERI MEDINA NOTARY PUBLIC STATE Of COLORADO NOTARY ID 20164029599 MY COMMISSION EXPIRES AUGUST 19, 2024 Notice is hereby given that the To\k'n of Fraser Board of Trustees has received a proposed budge: for the 2C' ensuing Fiscal Year of an 0Ctoder 2021, a c copy such Iii posed budget is on file in the Fraser Town Halt offices where the same is open for public Inspection Such budget will be considered at the regular meetings of the -limn 01 Fraser Board of Trustees to beheld at the Fraser Tiwn: Halt, 153 Fraser Avenue. Fraser, on Wednesday, November 17, 2021 a16pm. Adoption 01 the 2021 Budget is scheduled /or the meeting on December 1, 2021, Any Interested deCtar or 01Q Town of Fraser may inspect the props sed budget and file or register any objections thereto at any time pr€or to the final adoption of the budget. PUBLISHED IN THE MIDDLE PARK TIMES ON THURSDAY NOVEMBER 4, 2021 AND THURSDAY, NOVEMBER 18, 2021. 8EVO1 - Notice of Budget - Page 1 of 1 TOWN OF FRASER RESOLUTION NO. 2021-12-07 SUMMARIZING REVENUES AND EXPENDITURES FOR EACH FUND AND ADOPTING THE BUDGET FOR THE TOWN OF FRASER, COLORADO FOR THE FISCAL YEAR 2022 WHEREAS, The Board of Trustees of the Town of Fraser has appointed the Town Manager to prepare and submit a proposed budget to said governing body at the proper time; and WHEREAS, the Town Manager has submitted a proposed budget to said governing body for its consideration; and WHEREAS, upon due notice published in accordance with Colorado Statutes, the budget was available at the Fraser Town Hall and public hearings were held on November 17; and, December 1, 2021 giving interested taxpayers the opportunity to file or register any objections to said budget; and WHEREAS, the proposed budget remains in balance, as required by law. NOW THEREFORE, BE IT RESOLVED by the Board of Trustees of The Town of Fraser, Colorado that: SECTION 1. Revenues for each fund are set as follows: General Fund $9,302,402 Restricted Revenue Fund $1,508,377 Conservation Trust Fund $34,758 Capital Equipment Replacement Fund $490,441 Capital Asset Fund $750,134 CROS Fund (a Special Revenue Fund) $911,271 Debt Service Fund $2,027 Water Fund $2,690,343 Wastewater Fund $5,740,463 Fraser Housing Authority Fund $0 Joint Facilities Fund -O&M $1,129,126 Joint Facilities Fund -CRR $1,786,917 Joint Facilities Fund - Nutrients $320,870 SECTION 2. Expenditures for each fund are estimated as follows: General Fund $7,344,928 Restricted Revenue Fund $623,500 Conservation Trust Fund $10,000 Capital Equipment Replacement Fund $489,000 Capital Asset Fund $700,000 CROS Fund (a Special Revenue Fund) $460,000 Debt Service Fund $0 Water Fund $2,531,980 Wastewater Fund $1,421,660 Fraser Housing Authority Fund $0 Joint Facilities Fund -O&M $906,780 Joint Facilities Fund -CRR $1,685,000 Joint Facilities Fund - Nutrients $290,860 SECTION 3.Any and all year-end fund balances shall be considered an Unassigned Fund Balance increase and therefore part of the 2020 fiscal year spending, within the meaning of article X, section 20(2)(e) of the Colorado Constitution. The Budget,as submitted,and herein above submitted by fund,hereby is adopted and approved as the Budget for the Town of Fraser for the fiscal year 2021. Said Budget is hereby approved and made part of the public records of the Town. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: __BOARD OF TRUSTEES OF THE Votes opposed: __TOWN OFF FRASER, COLORADO Abstained: __ BY: __________________________ Mayor ATTEST: ___________________________ Town Clerk (SEAL) TOWN OF FRASER RESOLUTION NO. 2021-12-08 LEVYING PROPERTY TAXES TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR FRASER, COLORADO, FOR THE BUDGET YEAR 2021 WHEREAS, the Board of Trustees of the Town of Fraser has adopted the annual budget in accordance with all Local Government Laws, on December 1, 2021; and WHEREAS, the 2021 final valuation for Fraser, as certified by the County Assessor, is $75,366,170. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Town of Fraser, Colorado that: SECTION 1. For the purpose of meeting all general operation expenses of the Town during the 2022 Budget year, there is hereby levied a tax of 5.886 mills upon each and every dollar of valuation for assessment of all properties within the Town of Fraser for the year 2022. Based upon the final assessed valuation certification as provided by the County Assessor, this would result in an amount of $443,605. SECTION 2. The Town Clerk is hereby authorized and directed to immediately certify to the County Commissioners of the County of Grand, the mill levies for the Town of Fraser as herein above described and fixed. READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ BY: Mayor ATTEST: (S E A L) Town Clerk TOWN OF FRASER RESOLUTION NO. 2021-12-09 APPROPRIATING SUMS OF MONEY TO VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE TOWN OF FRASER, COLORADO FOR THE BUDGET YEAR 2021 WHEREAS, the Board of Trustees of the Town of Fraser has adopted the annual budget in accordance with Colorado' s Revised Statutes on December 1, 2021; WHEREAS, the Board of Trustees has made provisions therein for the revenues in an equal amount or greater than the total expenditures as set forth in said budget; and WHEREAS, it is not only required by law, but necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Fraser, Colorado. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Town of Fraser, Colorado that: SECTION 1. The following sums of money are appropriated from the revenues provided of each fund, for the purposes stated: General Fund $9,302,402 Restricted Revenue Fund $1,508,377 Conservation Trust Fund $34,758 Capital Equipment Replacement Fund $490,441 Capital Asset Fund $750,134 CROS Fund (a Special Revenue Fund) $911,271 Debt Service Fund $2,027 Water Fund $2,690,343 Wastewater Fund $5,740,463 Fraser Housing Authority Fund $0 Joint Facilities Fund -O&M $1,129,126 Joint Facilities Fund -CRR $1,786,917 Joint Facilities Fund - Nutrients $320,870 SECTION 2. Any and all year-end fund balances shall be considered an Unassigned Fund Balance increase and therefore part of the 2022 fiscal year spending, within the meaning of article X, section 20(2)(e) of the Colorado Constitution. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: __ BOARD OF TRUSTEES OF THE Votes opposed: __TOWN OF FRASER, COLORADO Abstained: __ BY:_______________________ Mayor (SEAL) ATTEST: __________________________ Town Clerk TOWN OF FRASER RESOLUTION NO. 2021-12-10 APPROVING 2022 LAW ENFORCEMENT BUDGET WHEREAS, the Towns of Fraser and Winter Park established a joint Fraser/Winter Park Police Department by intergovernmental agreement as amended on September 20, 2006; and WHEREAS, The Police Chief has submitted a proposed budget to said governing body for its consideration; and WHEREAS, the proposed budget remains in balance, as required by law; and WHEREAS, Fraser shall pay its apportioned share of the annual budget on a monthly basis to Winter Park. WHEREAS, Winter Park shall provide Fraser with an accounting of all expenditures for the prior year no later than March 1st. Winter Park shall provide Actual expenditures versus budgeted expenditures shall be reconciled by adjusting Fraser’s monthly payments for the remainder of that year. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. The attached 2022 budget for the Fraser/WP Police Department is approved. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: ___ BOARD OF TRUSTEES OF THE Votes opposed: ___ TOWN OF FRASER, COLORADO Absent: ___ Abstained: ___ BY: Mayor ATTEST: (S E A L) Town Clerk Fund Summary 2021 Budget 2021 Estimate 2022 Budget 2023 Estimate 2024 Estimate Revenue: Taxes -$ -$ -$ -$ -$ Intergovernmental 734,113 676,650 860,377 756,342 845,970 Licenses & Permits - - - - - User Charges/Fees 22,500 21,000 21,000 21,000 21,000 Fines & Forfeits 53,000 51,500 54,000 54,000 54,000 Investment Earnings - - - - - Debt & Financing - - - - - Other Revenue - 500 - - - Transfers In 1,209,817 1,080,319 1,333,858 1,352,826 1,394,760 Total Revenue 2,019,431$ 1,829,969$ 2,269,235$ 2,184,168$ 2,315,730$ Expenditures: Salaries/Wages 1,047,437$ 1,017,700$ 1,172,466$ 1,207,130$ 1,242,834$ Benefits 351,693 306,408 415,779 432,228 449,007 Purchased Services 379,269 306,784 380,136 402,387 412,084 Supplies/Non-Capital Equipment 75,616 55,866 114,616 76,223 80,506 Capital Outlay - 106,521 173,000 65,000 130,000 Debt Service 35,965 35,965 11,988 - - Other 1,150 725 1,250 1,200 1,300 Contingency - - - - - Transfers Out 128,300 - - - - Total Expenditures 2,019,431$ 1,829,969$ 2,269,235$ 2,184,168$ 2,315,730$ Annual Gain/(Loss)- - - - - Cumulative Balance Beginning Fund Balance - - - - - Change In Fund Balance - - - - - Ending Fund Balance - - - - - Less Reserves/Designations: 3% TABOR Reserve - - - - - Operating Reserve - - - - - Other Reserves/Designations - - - - - Unreserved Fund Balance - - - - - LAW ENFORCEMENT FUND TOWN OF FRASER RESOLUTION NO. 2021-12-11 APPROVING 2022 BUILDING DEPARTMENT BUDGET WHEREAS, the Towns of Fraser and Winter Park established a joint Winter Park/Fraser Building Department by intergovernmental agreement on December 20, 2006; and WHEREAS, The Building Department has submitted a proposed budget to said governing body for its consideration; and WHEREAS, the proposed budget remains in balance, as required by law; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. The attached 2022 budget for the Winter Park/Fraser Building Department is approved. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: ___ BOARD OF TRUSTEES OF THE Votes opposed: ___ TOWN OF FRASER, COLORADO Abstained: ___ BY: Mayor ATTEST: (S E A L) Town Clerk Fund Summary 2021 Budget 2021 Estimate 2022 Budget 2023 Estimate 2024 Estimate Revenue: Taxes -$ -$ -$ -$ -$ Intergovernmental - - - - - Licenses & Permits 650,000 1,162,804 1,170,000 1,205,100 1,241,253 User Charges/Fees User Charges/Fees - - - - - Fines & Forfeits - - - - - Investment Earnings 5,000 900 900 945 992 Debt & Financing - - - - - Other Revenue - - - - - Transfer In - - - - - Total Revenue 655,000$ 1,163,704$ 1,170,900$ 1,206,045$ 1,242,245$ Expenditures: Salaries/Wages 227,603$ 220,020$ 265,536$ 273,249$ 281,190$ Benefits 80,617 80,359 107,880 110,112 112,659 Purchased Services 86,205 86,205 105,400 108,412 111,437 Supplies/Non-Capital Equipment 11,229 11,229 16,129 16,088 13,252 Capital Outlay - - - - 45,000 Other 1,465 1,465 1,465 1,500 1,500 Town Distribution 277,580 584,979 636,052 586,485 678,419 Contingency - - - - - Transfer Out - - - - - Total Expenditures 684,699$ 984,257$ 1,132,461$ 1,095,847$ 1,243,458$ Annual Gain/(Loss)(29,699)$ 179,447$ 38,439$ 110,198$ (1,212)$ Cumulative Balance Beginning Fund Balance 798,636$ 798,635$ 978,082$ 1,016,521$ 1,126,720$ Change In Fund Balance (29,699)$ 179,447$ 38,439$ 110,198$ (1,212)$ Ending Fund Balance 768,937$ 978,082$ 1,016,521$ 1,126,720$ 1,125,507$ Less Reserves/Designations: 3% TABOR Reserve - - - - - Operating Reserve - - - - - Other Reserves/Designations - - - - - Unreserved Fund Balance 768,937$ 978,082$ 1,016,521$ 1,126,720$ 1,125,507$ BUILDING SERVICES FUND SUMMARY TOWN OF FRASER RESOLUTION 2021-12-12 A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A MEMORANDUM OF UNDERSTANDING (MOU) WITH HEADWATERS TRAILS ALLIANCE BE IT HEREBY RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. The Town Manager is hereby authorized to enter into the attached Memorandum of Understanding with Headwaters Trails Alliance. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 1st DAY OF DECEMBER, 2021. Votes in favor: ___ BOARD OF TRUSTEES OF THE Votes opposed: ___ TOWN OF FRASER, COLORADO Abstained: ___ BY:__________________________ Mayor ATTEST:______________________ (S E A L) Town Clerk 2022 Amended Memorandum of Understanding (MOU) Headwaters Trails Alliance and Town of Fraser ____________________________________________________________________________ ORGANIZATION: Headwaters Trails Alliance (HTA) VALID: January 2022 – December 2022 PURPOSE: General Operating Expenses, 120 Zerex St. Lease, Trail Maintenance Funds, Trail Projects, 4E Signs, Stewardship Ambassador Program This MOU between Headwaters Trails Alliance, a 501(c)(3) non-profit organization, and the Town of Fraser, is designed to identify the mutually beneficial relationship between the two entities and specify annual actions with which each can depend. HTA, its staff and board, agree that HTA will perform the following tasks: 1. Staff and handle daily guest interactions at the Outdoor Information Center, 120 Zerex St., a significant portion of the workday and workweek in order to assist with outdoor recreation informational needs. 2. Provide updated and current information and maps to guests and offer suggestions for outdoor recreation in Fraser, the Fraser Valley, and Grand County in general. 3. Assist the Town of Fraser with funding requests for outdoor recreation development and town improvements, including attending meetings, writing letters of support, assisting with trails and recreation development plans. 4. Seek additional funding from the Town of Fraser for projects that directly impact Fraser residents and guests. If funding is granted, HTA agrees to annually document and present how the funds were expended (i.e. projects, operations, materials, etc.). 5. Maintain Town of Fraser, USFS, Fraser Experimental Forest, and Denver Water Board trails in the Fraser area. Maintenance includes: retread, resurfacing, drainages, culverts, turnpikes, bridges, signage, reroutes when necessary & approved, etc. HTA will communicate any needs or trail problems above and beyond the issues identified above. 6. Manage the winter trail grooming project in both the Towns of Winter Park and Fraser and on the Fraser-to-Granby Trail. Provide a winter trail grooming project plan and MOU. HTA will submit invoices for reimbursement by April 15, 2022 to the Town of Fraser. 7. Market and engage trail users in the Adopt-a-Trail Program for community involvement and to lessen costs associated with trail maintenance. 8. Recognize the Town of Fraser’s support in media (newspap er, Facebook, social media) and all other appropriate means (i.e. kiosks, maps, signage, etc.). HTA will list the Town of Fraser as a partner on projects. 9. Meet with Fraser Town employees each spring to determine Public Works’ needs for trail work, staining of wooden structures, etc., and will schedule work days with volunteers around these identified projects. 10. Assist the Town of Fraser with maintenance on the Rendezvous 4E trail system which was conveyed to Fraser on February 3, 2021. HTA will provide the Town of Fraser with an annual 4E Scope of Work and estimated budget. 11. Work with the Town of Fraser on events and the promotion of Fraser’s walkability. 12. Development of a safe and well-maintained beginner youth bike skills park on the east side of the Town of Fraser’s property at 120 Zerex St. if allowable per property boundary discovery. HTA will request assistance from the Town of Fraser with the operation of heavy machinery to move dirt. The Town of Fraser, agrees to the following: 1. To provide for use of 120 Zerex St. for HTA’s annual administrative space at no charge to HTA. The Town of Fraser agrees to maintain the building and its operational systems. The lease is subject renewal each December. The approximate value of this annual lease is $15,000. 2. Support HTA via funding for general operations and projects in the Fraser area, including a contribution for trail maintenance work performed specifically in Fraser in the amount of $12,500. 3. Provide HTA with annual funding to support general operations and projects that enhance transportation in Grand County, especially in the Fraser area. These funds should be for projects that connect Fraser to other towns and/or improve connectivity between trail systems in the Fraser Valley, but are subject to the discretion of HTA. Fraser will contribute $30,000 towards the USFS Trails Smart Sizing Project and/or BLM Phases Redevelopment Project for fiscal year 2022. 4. Provide HTA annual funding for Rendezvous 4E trail maintenance to assess and maintain the following trails: Hawk, Chickadee, Chicken-Hawk, Bench, Switchback, Columbine Woods, Pumphouse Pass, etc. HTA anticipates an annual maintenance cost of $5,000 for 7-10 days. If signage costs exceed available grant funds, Fraser will assist with remaining funding needs. 5. Provide HTA with a contribution of $5,000 for the annual Stewardship Ambassador program, placing volunteers at Fraser trailheads. 6. Work with HTA during budget cycles to identify mutually beneficial projects and potential funding sources. 7. Work with HTA for outdoor recreation signage enhancements in order to maintain uniformity between towns and ultimately, Grand County. 8. Keep HTA updated with established protocols for funding requests, especially transportation tax funds. 9. Support HTA’s efforts to provide a groomed winter trail on the Fraser River Trail, Marianne’s Trail (aka Lunch Loop), Givelo Trail, and Northwes t Passage Trails for residents and guests by subsidizing the cost of the trail grooming expenses from Mountain States Snowcats and HTA equipment and grooming expenses. 10. Provide expertise and machinery to assist with the development of a small bike ski lls park at 120 Zerex St. if project is determined feasible. HTA and Fraser will agree to schematics and resources required before work will be initiated. 11. Work together for enhancements to parking lots and trailhead areas, including, but not limited to Lower Creekside, Rodeo/Givelo, Rendezvous at Rendezvous Rd. Send All Correspondence To: Meara McQuain Headwaters Trails Alliance PO Box 946 Granby, CO 80446 Accepted by: Town of Fraser Name: ___________________________ Signature: ___________________________ Title: ___________________________ Date: ______________________________ Accepted by: Headwaters Trails Alliance Name: ___________________________ Signature: ___________________________ Title: ___________________________ Date: ______________________________ LEASE AGREEMENT THIS AGREEMENT is made and entered into January 1, 2022, by and between THE TOWN OF FRASER, COLORADO, a municipal corporation of the State of Colorado (“Landlord”), and Headwaters Trails Alliance (“Tenant”). ARTICLE 1.0 - RECITALS AND PURPOSE 1.1 Landlord is the owner of the building located at 120 Zerex, situated in the Town of Fraser, County of Grand, State of Colorado. 1.2 Tenant desires to lease an office within the property. 1.3 Landlord has determined that the property is not currently needed for the Landlord’s purposes, and that the leasing of an office within said premises to Tenant would serve a valid public purpose by putting a vacant property into productive use and contributing to the local economy. 1.4 Landlord and Tenant desire to confirm their understanding and agreement concerning said lease, all as more fully provided herein below. NOW THEREFORE, in consideration of the premises and the mutual promises and covenants set forth herein, the parties agree as follows: ARTICLE 2.0 - DEMISE 2.1 For and in consideration of the performance of the covenants and agreements herein contained to be kept and performed by Tenant, Landlord hereby leases to Tenant and Tenant hereby leases from Landlord and office within 120 Zerex, subject to all land use and building and zoning codes, resolutions and regulations; and subject to all reservations, exceptions, restrictions, covenants and easements of record or visible. 2.2 During the term of this lease, Tenant shall also have the right to use the parking area adjacent thereto. 2.3 Tenant agrees to accept the facility "as is"; and Landlord makes no warranty or representation, express or implied, with respect to the merchantability, condition, quality, design, operation, fitness for a particular purpose, or workmanship of the property, in any respect whatsoever. ARTICLE 3.0 - TERM 3.1 The term of this Lease shall commence January 1, 2022 ending at midnight on December 31, 2022. 3.2 This Lease may be renewed or extended for an additional term upon mutual agreement of the parties and upon such terms and conditions as may then be agreed upon. Any such renewal or extension of this Lease shall be evidenced only by a writing signed by both Landlord and Tenant. ARTICLE 4.0 - RENT/SERVICES; SECURITY DEPOSIT 4.1 Rental for the full Term of $0, shall be paid in monthly installment of $0 payable in advance, on or before twelve o’clock noon on the first day of each calendar month during the term of this Lease at the office of the Landlord at 153 Fraser Avenue, Fraser, Colorado, without notice (“Rent”). The first payment shall be due January 1, 2022. 4.2 Tenant shall provide a security deposit in the amount of $0 concurrent or prior to execution of this lease. ARTICLE 5.0 - USE OF PREMISES; RESERVATIONS BY LANDLORD 5.1 Tenant may occupy and use the property for the administrative operations of the Headwaters Trails Alliance and related activities. Tenant will cooperative with Landlord as it relates to other uses of the facility. No other uses shall be permitted without the written consent of Landlord. 5.2 Landlord reserves the right to enter upon the property at any reasonable time to inspect the premises, to show them to prospective purchasers or tenants, or for any other purpose deemed appropriate by Landlord, so long as the exercise of such right of entry does not unreasonably interfere with Tenant’s use of the property. ARTICLE 6.0 - PROTECTION OF PROPERTY, ALTERATIONS, MAINTENANCE AND UTILITIES 6.1 Tenant covenants and agrees: 6.1.1 Not to commit or permit the commission by others of any waste upon the premises; and 6.1.2 Not to remove or allow any other person to remove any improvements or fixtures of any kind without Landlord's prior written consent. 6.2 Tenant may install improvements upon the property only upon written consent of the Landlord. Tenant shall submit the plans for any alterations, showing the design proposed, and Landlord’s written approval of such plans shall be required before Tenant proceeds with the proposed alterations. Landlord agrees not to unreasonably withhold approval of such plans, but may require reasonable changes therein. As a condition of approval of such plans, Landlord may require Tenant to post a security deposit, in such amount as may be deemed appropriate by Landlord, to secure Tenant’s obligation to remove any such partitions or other alterations and restoration of the premises upon termination of this Lease. Such security deposit shall be in addition to any other deposit required from Tenant pursuant to this Lease. -2- 6.3 Subject to Landlord's written approval, Tenant may erect appropriate signs to advertise its business; provided that any such signage must comply with the Fraser Sign Code. Prior to installation, Tenant shall submit the proposed sign design, including layout, materials and location, for Landlord’s approval along with an appropriate Sign Permit Application, and Landlord shall respond in writing within 30 days. 6.4 Except as provided in Sections 6.2 and 6.3, Tenant shall not make any other material alterations or improvements to the property without Landlord's prior written consent. Any permanent improvements made to the property by Tenant during the lease term, except for movable trade fixtures installed by Tenant, shall be deemed a part of the real estate and, at the election of the Landlord, shall remain a part of the property at the expiration or termination of this Lease. If requested by Landlord following the expiration or termination of this Lease, Tenant shall promptly remove any improvements installed by Tenant and shall restore the Property to the condition it was in upon the commencement of this Lease. Tenant shall remove all of Tenant's personal property and any movable trade fixtures installed by Tenant at the expiration or termination of this Lease and shall promptly repair any damage caused by such removal. Tenant shall promptly pay for any work done or materials furnished on or about the property at Tenant's instance and shall indemnify Landlord from and against any claims relating to such work. 6.5 Landlord shall be responsible for the following maintenance and utilities, at Landlord’s expense, except for any maintenance or repair required due to misuse or negligence by Tenant or its employees, which shall be the responsibility of Tenant: 6.5.1 Exterior building maintenance, including painting or staining, and any structural repairs, as deemed necessary by Landlord; 6.5.2 Any necessary maintenance and repair of the water and sewer service lines to the Property. This does not include frozen or obstructed service lines resulting from Tenant’s use of the property. 6.6 Landlord shall be responsible for payment of all utility services to the property and for providing all maintenance and repairs necessary to keep the facility and all fixtures and improvements therein in a condition as good as at the time Tenant took possession, ordinary wear and tear excepted. This obligation includes necessary maintenance and repairs of utility systems, such as heating and plumbing fixtures. ARTICLE 7.0 - TAXES, INSURANCE AND INDEMNIFICATION 7.1 Landlord shall pay any and all personal property, sales, use, withholding and other taxes with respect to Tenant's personal property and its operations at the property. 7.2 Landlord may, at its option and expense, maintain general hazard insurance upon the property during the lease term. Tenant understands that any such insurance maintained by Landlord will not cover any of Tenant's equipment, trade fixtures or other personal property on the premises or any interruption of Tenant’s business; and in the event Tenant desires such insurance coverage, it shall obtain it at its own expense. -3- 7.3 Tenant agrees to indemnify and hold harmless Landlord, its officers, employees, insurers and/or self-insurance pools, from and against all liabilities, losses, claims, demands, damages and expenses, including reasonable attorney fees, incurred or suffered by Landlord as a result of: (a) failure by Tenant to perform any covenant required to be performed by Tenant hereunder; (b) any accident, injury, or damage caused by, resulting from, arising out of or in any manner connected with the use of the property; and (c) failure by Tenant to comply with any requirement of any governmental authority. 7.4 Tenant agrees to obtain and keep in force, at Tenant's expense, during the entire term of this Lease, such liability insurance as will fully protect Tenant from claims under Worker's Compensation and other employee benefit laws for bodily injury and death and for property damage that may arise out of Tenant's operations in the property. Tenant shall also maintain, at its expense, a policy of comprehensive general public liability and property damage insurance, providing coverage of both Tenant and Landlord for claims for damages for bodily injury, including wrongful death, as well as claims for property damages, which may arise from the ownership, maintenance, use or operation of the property, whether or not the foregoing described uses and activities be by Tenant or by anyone directly or indirectly employed by Tenant. Such insurance shall be maintained in amounts of not less than $150,000.00 for injury to one person in any single occurrence and not less than $600,000.00 for injury to two or more persons in any single occurrence, or such larger amounts as correspond with the recovery limits applicable to governmental entities under C.R.S. 24-10-114(1) as the same may be from time to time amended. The policy shall be endorsed to include Landlord as an additional insured and to provide that the coverage afforded under the policy shall not be canceled, terminated or materially changed until at least thirty (30) days prior written notice has been give to Landlord. Such coverage shall be primary insurance, and any insurance carried by Landlord or carried or provided through any insurance pool to which Landlord belongs shall be excess and not contributory insurance to that provided by Tenant. Upon Landlord’s request, Tenant shall promptly furnish Landlord with a certificate of insurance evidencing the insurance coverage required by this Paragraph. 7.5 Failure on the part of Tenant to procure and maintain policies providing the required insurance coverage, conditions, and minimum limits provided in this Article shall constitute a material breach of this Agreement, for which Landlord may immediately terminate this Agreement, or at its discretion, Landlord may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all sums so paid by Landlord shall be repaid by Tenant upon demand. 7.6 Landlord and Tenant understand and agree that Landlord is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. 24-10-101 et seq., as from time to time amended, or otherwise available to Landlord, its officers, or its employees. ARTICLE 8.0 - ASSIGNMENT OR SUBLETTING 8.1 Tenant shall not assign its interests under this Lease nor sublet the property, in whole or in part, without first obtaining Landlord's express written consent in each instance. In the event of any permitted assignment or subletting hereunder, Tenant shall remain liable to Landlord for the performance of all terms, covenants and provisions of this Lease, unless Tenant is released in writing by Landlord. -4- ARTICLE 9.0 - DEFAULT BY TENANT; REMEDIES 9.1 Time is of the essence of this Lease with respect to the performance by Tenant of its obligations hereunder. If Tenant shall default in the performance of any of its obligations under this Lease, Landlord may give written notice of such default to Tenant. If the default is not cured within ten (10) days after such written notice is given, Landlord may elect to terminate this Lease by giving a further written notice of such termination to Tenant. If such further notice is given, this Lease shall terminate on the date fixed in such notice as completely as if that were the date herein definitely fixed for expiration of the term of this Lease, and Tenant shall then surrender the Leased Property to Landlord. 9.2 No remedy conferred upon or reserved to Landlord shall exclude any other remedy herein or by law provided, but each shall be cumulative and in addition to every other remedy given hereunder or now or hereafter existing at law, in equity or by statute. 9.3 In the event of any litigation or arbitration arising out of or relating to this Lease, the Court shall award to the prevailing party all reasonable costs and expenses thereof, including attorney fees. ARTICLE 10.0 - NOTICE 10.1 Except as otherwise expressly provided herein, all notices required or permitted under this Lease shall be in writing and shall be delivered in person or sent by United States certified mail, return receipt requested. If sent by mail, a notice shall be deemed to have been properly given when deposited in any post office, branch post office, or mail depository regularly maintained by the United States Postal Service and sent by certified mail, return receipt requested, with postage thereon pre-paid, addressed as follows: To Landlord: Town of Fraser P.O. Box 370 Fraser, CO 80442 To Tenant: _______________ _______________ _______________ or addressed to each respective party at such other address as such party may hereafter furnish to the other party in writing. ARTICLE 11.0 - MISCELLANEOUS PROVISIONS 11.1 This Lease shall be construed under and shall be governed by the laws of the State of Colorado, the state courts of which shall have exclusive jurisdiction over any court action arising therefrom. 11.2 This Lease embodies the entire agreement and understanding between the parties relating to the subject matter hereof and may not be altered or amended except by writing signed by Landlord and Tenant and specifically referring hereto. 11.3 Except as otherwise expressly provided herein, this Lease and the rights and duties of Landlord and Tenant hereunder shall be binding upon and shall inure to the benefit of their respective successors and permitted assigns. -5- IN WITNESS WHEREOF, the parties have hereunto subscribed their signatures, effective the date first above mentioned. LANDLORD TOWN OF FRASER, COLORADO ________________________________ Ed Cannon Town Manager ATTEST: _________________________________ Town Clerk TENANT Headwaters Trails Alliance ____________________________________ STATE OF COLORADO ) ) ss. COUNTY OF GRAND ) Subscribed and sworn to (affirmed) before me this day of 2022, by , Notary Public My commission expires: [SEAL] -6- MEMO TO:Liquor and Beer Licensing Authority FROM:Antoinette McVeigh, Town Clerk DATE:December 1, 2021 SUBJECT:Fisher’s Bar Liquor License Renewal MATTER BEFORE BOARD: On November 11, 2021 the Town Clerk received the renewal application for the Hotel and Restaurant Liquor License for Fisher’s Bar located at 401 Zerex Street Unit C Fraser, CO 80442. ACTION REQUESTED: Motion to approve the renewal for a Hotel and Restaurant Liquor license for Fisher’s Bar, the current license expires December 15, 2021. BACKGROUND: The Liquor and Beer Licensing Authority serves as the Authority for all liquor licensing. T h e F r a s e r M u n i c i p a l C o d e S t a t e s : A r t i c l e 4 - A l c o h o l i c B e v e r a g e s S e c . 6 - 4 - 2 0 . - D e l e g a t i o n o f l i c e n s i n g f u n c t i o n s t o T o w n C l e r k . ( a ) T h e T o w n C l e r k i s a u t h o r i z e d t o a c t a s a n d f o r t h e A u t h o r i t y f o r t h e f o l l o w i n g C o l o r a d o L i q u o r C o d e a n d C o l o r a d o B e e r C o d e l i c e n s i n g f u n c t i o n s ( 2 ) A n n u a l C o l o r a d o L i q u o r C o d e a n d C o l o r a d o B e e r C o d e l i c e n s e r e n e w a l s , p r o v i d e d t h a t t h e T o w n C l e r k i s a w a r e o f n o i n f o r m a t i o n t h a t t h e l i c e n s e e h a s v i o l a t e d a n y p r o v i s i o n s o f t h e C o l o r a d o L i q u o r o r B e e r C o d e s o r a s s o c i a t e d r e g u l a t i o n s d u r i n g t h e p r e c e d i n g y e a r . T h e T o w n C l e r k h a s b e e n m a d e a w a r e o f I n c i d e n t s t h a t n a m e F i s h e r s B a r b r o u g h t f o r t h b y t h e F r a s e r W i n t e r P a r k P o l i c e D e p a r t m e n t . B e c a u s e o f t h e s e i n c i d e n t s t h e T o w n C l e r k c a n n o t a p p r o v e t h e r e n e w a l a d m i n i s t r a t i v e l y a n d m u s t p r e s e n t t h e l i q u o r l i c e n s i n g r e n e w a l t o t h e A u t h o r i t y f o r c o n s i d e r a t i o n . N o t i c e s o f I n c i d e n t d a t e d 2 0 2 1 - 0 6 - 2 6 , 2 0 2 1 - 0 6 - 3 0 , 2 0 2 1 - 1 0 - 0 2 , 2 0 2 1 - 1 1 - 0 3 a n d a R e s p o n s e S u p p l e m e n t t o i n c i d e n t d a t e d 2 0 2 1 - 0 6 - 2 6 . ALTERNATIVES: Approve the renewal for a Hotel and Restaurant Liquor license for Fisher’s Bar. Deny the renewal for a Hotel and Restaurant Liquor license for Fisher’s Bar. RECOMMENDATION: Staff recommends a motion to approve the Hotel and Restaurant Liquor license renewal for Fisher’s Bar. DR 8400 (07/15/21) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division Submit to Local Licensing Authority Fees Due Renewal Fee Storage Permit $100 X Sidewalk Service Area $75.00 Additional Optional Premise Hotel & Restaurant $100 X Related Facility - Campus Liquor Complex $160,00 per facility Amount Due/Paid $ Make check payable to: Colorado Department of Revenue, The State may convert your check to a one- time electronic banking transaction, Your bank account may be debited as early as the same day received by the State. If converted, your check will not be returned. If your check is rejected due to insufficient or uncollected funds, the Department may collect the payment amount directly from your banking account electronically. Retail Liquor or Fermented Malt Beverage License Renewal Application Please verify & update all information below Licensee Name F/ . rroser 7av LLC Liquor License # ©- l� s9' Business Address Mailing Address License Ty e nOki a,r'S Zerex Return to city or county licensing authority by due date Expirati Date! Sales Tax License Number 369. 500 Sly Frpcer, ttb O e g Manage Home Address /7 ti byta5 V 1. Do you have legal possession of the premises at the street address above? JErYres ❑ No Are the premises owned or rented? awned ❑ Rented* If rented, expiration date of lease Due Date Phone Number FraCtr, (10 Lj(a Phone Number 2. Are you renewing a storage permit, additional optional premises, sidewalk service area, or related facility? If yes, please see the table in upper right hand comer and include all fees due, ❑ Yes [ -No 3a. Are you renewing a takeout and/or delivery permit? (Note: must hold a qualifying license type and be authorized for takeout and/or delivery license privileges) ❑ Yes ®'fo 3b, If so, which are you renewing? ❑ Delivery ❑ Takeout ❑ Both Takeout and Delivery 4a. Since the date of filing of the last application, has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater financial interest in the applicant, been found in final order of a t agency to be delinquent in the payment of any state or local taxes, penalties, or interest related to a business? ❑ Yes 51111No 4b, Since the date of filing of the last application, has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater,f_nanc�i interest in the applicant failed to pay any fees or surcharges imposed pursuant to section 44-3-503, C,R,S,? ❑ Yes 1 10 5. Since the date of filing of the last application, has there been any change in financial interest (new notes, loans, owners, etc.) or organizational structure (addition or deletion of officers, directors, managing members or general partners)? If yes, explain in detail and attach a listing of all liquor businesses in which these new lenders, owners (other than licensed financial institutions), officers, directors, managing members, or general partners are materially interested, [l Yes [ 6, Since the date of filing of the last application, has the applicant or any of its agents, owners, managers, partners or lenders (other than licensed financial institutions) been convicted of a crime? If yes, attach a detailed explanation. ❑ Yes rf-l+f7o 2 Date of Rini, it RI* DR 8400 (07/15/21) COLORADO DEPARTMENT OF REVENUE uor Enforcement Division 7. Since the date of filing of the last application, has the applicant or any of its agents, owners, managers, partners or lenders (other than licensed financial institutions) been denied an alcohol beverage license, had an alcohol beverage license suspended or revoked, or had interest in a y entity that had an alcohol beverage license denied, suspended or revoked? If yes, attach a detailed explanation. LJ Yes o S. Does the applicant or any of its agents, owners, managers, partners or lenders (other than licensed financial institutions) have a direct or indirect interest in any other Colorado liqu ense uding loans to or from any licensee or interest in a loan to any licensee? If yes, attach a detailed explanation. Yes e_•°` Affirmation & Consent I declare under penalty of perjury in the second degree that this application and all attachments are true, correct and complete to the best of my knowledge. Type or Print Name ofA Date Report & App%fval of City or County Licensing Authority The foregoing application has been examined and the premises, business conducted and character of the applicant are satisfactory, and we do hereby report that such license, if granted, will comply with the provisions of Title 44, Articles 4 and 3, C.R.S., and Liquor Rules. Therefore this application is approved. Local Licensing Authority For Signature Title Date Attest DR 8495 (07!23119) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division Tax Check Authorization, Waiver, and Request to Release Information ► 1 kxeffriii/s ► ev am signing this Tax Check Authorization, Waiver and Request to Release Information (hereinafter "Waiver") on behalf of (the "Applicant/Licensee") to permit the Colorado Department of Revenue and any other state or local taxing authority to release information and documentation that may otherwise be confidential, as provided below. If I am signing this Waiver for someone other than myself, including on behalf of a business entity, I certify that I have the authority to execute this Waiver on behalf of the Applicant/Licensee. The Executive Director of the Colorado Department of Revenue is the State Licensing Authority, and oversees the Colorado Liquor Enforcement Division as his or her agents, clerks, and employees. The information and documentation obtained pursuant to this Waiver may be used in connection with the Applicant/Licensee's liquor license application and ongoing licensure by the state and local licensing authorities. The Colorado Liquor Code, section 44-3-101. et seq. ("Liquor Code"), and the Colorado Liquor Rules, 1 CCR 203-2 ("Liquor Rules"), require compliance with certain tax obligations, and set forth the investigative, disciplinary and licensure actions the state and local licensing authorities may take for violations of the Liquor Code and Liquor Rules, including failure to meet tax reporting and payment obligations. The Waiver is made pursuant to section 39-21-113(4), C.R.S., and any other law, regulation, resolution or ordinance concerning the confidentiality of tax information, or any document, report or return filed in connection with state or local taxes. This Waiver shall be valid until the expiration or revocation of a license, or until both the state and local licensing authorities take final action to approve or deny any application(s) for the renewal of the license, whichever is later. Applicant/Licensee agrees to execute a new waiver for each subsequent licensing period in connection with the renewal of any license, if requested. By signing below, Applicant/Licensee requests that the Colorado Department of Revenue and any other state or local taxing authority or agency in the possession of tax documents or information, release information and documentation to the Colorado Liquor Enforcement Division, and is duly authorized employees, to act as the Applicant's/Licensee's duly authorized representative under section 39-21-113(4), C.R.S., solely to allow the state and local licensing authorities, and their duly authorized employees, to investigate compliance with the Liquor Code and Liquor Rules. Applicant/Licensee authorizes the state and local licensing authorities, their duly authorized employees, and their legal representatives, to use the information and documentation obtained using this Waiver in any administrative or judicial action regarding the application or license. Name (IndividuaUBusiness) H_he, Fr'Cer br-ev Address Z-7101 Zer747X C Frog City Fenner Home Phone Numbe Printed nan)e pf person signing on behal Applicant/Licensee's qP-i� o of the S pplicant/Licensee Social Security Number/Tax Identification Number ?Sag:3©819 S Business/ ho r Num Signature authorizing the disclosure of confidential tax information) zip A oLiga ObD Privacy Act Statement Providing your Social Security Number is voluntary and no right, benefit or privilege provided by law will be denied as a result of refusal to disclose it. § 7 of Privacy Act, 5 USCS § 552a (note). 4 SRR INTER PARR POLICE REP ENT 8uvbig others to malice a df erenc e e To: Antoinette McVeigh From: Kalie Boyter Date: November 23, 2021 Re: Fisher's Bar; Kathleen Fisher The Fraser/Winter Park Police Department has conducted a review/background check for the above -mentioned establishment as well as Kathleen Fisher. Background checks were done on the above individual with the Granby Police Department and the Grand County Sheriff's Department there was no record found within the past year with our local agencies; including the Fraser Winter Park Police Department. There was no record found in the state of Colorado within the past year on Kathleen Fisher However, the background check on the establishment indicated that there were five incidents that required the Police Department's attention, within the past year. On November 3'd, 2020 while Officer Bombardier was patrolling the town of Fraser, saw one visually intoxicated male laying down blocking traffic, see incident 200689. On June 26th, 2021 while officers were conducting a routine bar check, one male party was transported to the hospital due to a high level of intoxication and one male subject was trespassed, see incident 210431. On June 30th, 2021 Office Fernandez contacted a heavily intoxicated male subject stumbling in the roadway and transported to Middle Park Medical Center for further medical treatment, see incident 210438. On October 2"d, 2021 Grand County EMS was paged to assist a wheelchair bound male who fell and hit their head, eventually transported to Middle Park Medical Center, see incident 210693. On October 29th, 2021 Officer Bombardier conducted a traffic stop to a male that had been driving under the influence coming from Fisher's Bar, see incident 210750. If you have any questions, please do not hesitate to contact me. kb "COMMITTED TO EXCELLENCE" Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com TOWN OF FRASER LIQUOR LICENSING AUTHORITY Follow-up findings and report of application for a Permit Application and Report of Changes, a Modification of Premises. Owner Name: Kaydee Fisher 174 Byers Ave Fraser, CO 80442 Edward Fisher 953 CR 86 Tabernash, CO 80478 Establishment Name and Address: Fishers Fraser Bar LLC, dba Fishers Bar located at 401 Zerex Street Unit C Fraser, CO 80442. TO THE ABOVE APPLICANT AND OTHER INTERESTED PARTIES; Pursuant to Colorado Revised Statutes, 44-3-312(1), the applicant is hereby advised that with regard to the application for a Modification of Premises, an investigation has been made, and based on the results thereof, the following has been determined: That the application was filed on November 11, 2021 in the Town Clerk’s office and a public hearing has been scheduled for Wednesday December 1, 2021 at 6:00 p.m. That the Notice of Public Hearing on this matter was posted on the premises by the Town Clerk on Friday November 19, 2021 at least 10 days prior to the hearing, and that the publication of the hearing was published in a newspaper of general circulation on November 18, 2021 at least 10 days prior to the Public Hearing. The public hearing on this application will be held on Wednesday December 1, 2021 at 6:00 p.m. in the Fraser Town Hall, 153 Fraser Avenue, Fraser CO. At said hearing, the applicant shall have an opportunity to be heard regarding all matters related to this application, including all matters set forth herein. The licensee has applied to increase the total premises to include the area that currently has a temporary modification, that expires December 10, 2021. The area would include the additional (north) dining area and the outdoor area on the west side of the building. The proposed increase of licensed area is about twice the size of the current licensed area. This is not the intent of the original approved Liquor License and therefor the Authority must consider the modification of premises. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com That from the evidence submitted the applicant owns the premises. The proposed modification will not result in the licensed premises being located within 500 feet of any public or private school or the principal campus of any college, university or seminary. The proposed change is in compliance with local building and zoning laws. The Applicant has demonstrated by a preponderance of the evidence that the reasonable requirements of the neighborhood and the desires of the adult inhabitants of the neighborhood have considered the granting of the modification to be desirable. The Petition is included in the packet. The applicant is advised and encouraged to read a copy of the State of Colorado Liquor and Beer Codes and Regulations. This letter should in no way be construed as approving or denying the application. This decision rests solely with the Fraser Liquor Licensing Authority. Submitted by, _______________________________________Dated this 22th Day of November 2021. Antoinette McVeigh, Town Clerk DR 8442 (03/22/19) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division (303)-205-2300 Permit Ap cation and Report of Changes FOR DEPARTMENT USE ONLY Current License Number 0 / } All Answers Must Be Printed in Black Ink or Typewritten Local License Fee $ 1. Applicant is a Ej Corporation ...... Ell Partnership 2. Name of Licensee 4.Location Address City ...❑ Individual l►"_ Limited Liability Company SELECT THE APPROPRIATE SECTION BELO\ Section A — Manager reglchange Present License Number ZIP AND PROCEED TO THE INSTRUCTIONS ON PAGE 2. • License Account No. ❑ Manager's Registration (Hotel & Restr.).................. .$75.00 Li Manager's Registration (Tavern)......................................$75.00 ❑ Manager's Registration (Lodging & Entertainment)...........$75.00 ❑ Change of Manager (Other Licenses pursuant to section 44-3-301(8), C.R.S.) NO FEE Section B — Duplicate License Liquor License No. DI Duplicate License....................................................... $50.00 Section C ❑ Retail Warehouse Storage Permit (ea)..... $100.00 • Wholesale Branch House Permit (ea) ..............................100.00 ❑ Change Corp. or Trade Name Permit (ea) ...................... 50.00 ❑ Change Location Permit (ea)...... Change, Alter or Modify Premises $150.00 x Total Fee ` l` (1 ❑ Addition of Optional Premises to Existing H/R $100.00 x Total Fee 150.00 ❑ Addition of Related Facility to an Existing Resort or Campus Liquor Complex $160.00 x Total Fee ❑ Campus Liquor Complex Designation ❑ Sidewalk Service Area Do Not Write in This Space — For Department of Revenue Use Only Date License issued License Account Number Period No Fee $75.00 The State may convert your check to a one time electronic banking transaction, Your bank account may be debited as early as the same day received by the State. If converted, your check will not be retumed. If your check is rejected due to insufficient or uncollected funds, the Department of Revenue may collect the payment amount directly from your bank account electronically. TOTAL AMOUNT DUE .00 DR 8442 (03/22/19) Instruction Sheet For All Sections, Complete Questions 1 »4 Located on Page 1 11 Section A To Register or Change Managers, check the appropriate box in section A and complete question 8 on page 5. Proceed to the Oath of Applicant for signature. Submit to State Licensing Authority for approval. Section B Fora Duplicate license, be sure to include the liquor license number in section B on page 1 and proceed to page 5 for Oath of Applicant signature. Section C Check the appropriate box in section C and proceed below. 1) For a Retail Warehouse Storage Permit, go to page 3 complete question 5 (be sure to check the appropriate box). Submit the necessary information and proceed to page 5 for Oath of Applicant signature. Submit to State Licensing Authority for approval. 2) For a Wholesale Branch House Permit, go to page 3 and complete question 5 (be sure to check the appropriate box). Submit the necessary information and proceed to page 5 for Oath of Applicant signature. Submit to State Licensing Authority for approval. 3) To Change Trade Name or Corporation Name, go to page 3 and complete question 6 (be sure to check the appropriate box). Submit the necessary information and proceed to page 5 for Oath of Applicant signature. Retail Liquor License submit to Local Liquor Licensing Authority (City or County). Manufacturer, Wholesaler and Importer's Liquor Licenses submit to State Liquor Licensing Authority. 4) To modify Premise, or add Sidewalk Service Area, go to page 4 and complete question 9. Submit the necessary information and proceed to page 5 for Oath of Applicant signature. Retail Liquor License submit to Local Liquor Licensing Authority (City or County). Manufacturer, Wholesaler and Importer's Liquor Licenses submit to State Liquor Licensing Authority. 5) For Optional Premises go to page 4 and complete question 9. Submit the necessary information and proceed to page 5 for Oath of Applicant signature. Retail Liquor License submit to Local Liquor Licensing Authority (City or County). 6) To Change Location, go to page 3 and complete question 7. Submit the necessary information and proceed to page 5 for Oath of Applicant signature. Retail Liquor License submit to Local Liquor Licensing Authority (City or County). Manufacturer, Wholesaler and Importer's Liquor Licenses submit to State Liquor Licensing Authority. 7) Campus Liquor Complex Designation, go to page 4 and complete question 10. Submit the necessary information and proceed to page 5 for Oath of Applicant signature. 8) To add another Related Facility to an existing Resort or Campus Liquor Complex, go to page 4 and complete question 11. 2 DR 8442 (03/22/19) 5. Retail Warehouse Storage Permit or a Wholesalers Branch House Permit 0 Retail Warehouse Permit for: El On —Premises Licensee (Taverns, Restaurants etc.) Q Off —Premises Licensee (Liquor stores) Ll Wholesalers Branch House Permit Address of storage premise: City County . Zip Attach a deed/ lease or rental agreement for the storage premises. Attach a detailed diagram of the storage premises. Change of Lo 6. Change of Trade Name or Corporation Name Change of Trade name / SBA only L Corporate Name Change (Attach the following supporting documents) 1. Certificate of Amendment filed with the Secretary of State, or 2. Statement of Change filed with the Secretary of State, and 3. Minutes of Corporate meeting, Limited Liability Members meeting, Partnership agreement. Old Trade Name Old Corporate Name New Trade Name New Corporate Name 7. Change of Location NOTE TO RETAIL LICENSEES: An application to change location has a local application fee of $750 payable to your local licensing authority. You may only change location within the same jurisdiction as the original license that was issued. Pursuant to 44-3-311(1) C.R.S. Your application must be on file with the local authority thirty (30) days before a public hearing can be held. Date filed with Local Authority Date of Hearing (a) Address of current premises City County Zip (b) Address of proposed New Premises (Attach copy of the deed or lease that establishes possession of the premises by the licensee) Address City County (c) New mailing address if applicable. Address City Zip County State Zip (d) Attach detailed diagram of the premises showing where the alcohol beverages will be stored, served, possessed or consumed. Include kitchen area(s) for hotel and restaurants. DR 8442 (03/22/19) Change of Manager .0 LL •0— cTi 8. Change of Manager or to Register the Manager of a Tavern, Hotel and Restaurant, Lodging & Entertainment liquor license or licenses pursuant to section 44-3-301(8). (a) Change of Manager (attach Individual History DR 8404-1 H/R, Tavern and Lodging & Entertainment only) Former manager's name New manager's name (b) Date of Employment Has manager ever managed a liquor licensed establishment? Yes D No D Does manager have a financial interest in any other liquor licensed establishment? Yes D No D If yes, give name and location of establishment odification of Premises, Addition of an Optional Premises, Addition of Related Facility, or Addition of � a Sidewalk Service Area NOTE: Licensees may not modify or add to their licensed premises until approved by state and local authorities, (a) Describe change proposed C.'X feel iar I ,CI Qn d /f7Jn 1' --PC?` -. (b) If the modification is temporary, when will the proposed change: Start (mo/day/year) End (mo/day/year) NOTE: THE TOTAL STATE FEE FOR TEMPORARY MODIFICATION IS $300.00 (c) Will the proposed change result in the licensed premises now being located within 500 feet of any public or private school that meets compulsory education requirements of Colorado law, or the principal campus of any college, university or seminary? (If yes, explain in detail and describe any exemptions that apply) Yes D No k( (d) Is the proposed change in compliance with local building and zoning laws? Yes j ' No D (e) If this modification is for an additional Hotel and Restaurant Optional Premises has the local authority authorized by resolution or ordinance the issuance of optional premises? Yes D No D (f) Attach a diagram of the current licensed premises and a diagram of the proposed changes for the licensed premises. (g) Attach any existing lease that is revised due to the modification. (h) For the addition of a Sidewalk Service Area per Regulation 47-302(A)(4), include documentation received from the local governing body authorizing use of the sidewalk. Documentation may include but is not limited to a statement of use, permit, easement, or other legal permissions. 10. Campus Liquor Complex Designation An institution of higher education or a person who contracts with the institution to provide food services (a) I wish to designate my existing Liquor License # Liquor Complex to a Campus Yes D No D 11. Additional Related Facility To add a Related Facility to an existing Resort or Campus Liquor Complex, include the name of the Related Facility and include the address and an outlined drawing of the Related Facility Premises. (a) Address of Related Facility (b) Outlined diagram provided Yes D No D 4 DR 8442 (03/2 Oath of Applicant I declare under penalty of perjury in the second degree that I have read the foregoing application and all attachments thereto, and that all information therein is true, correct, and complete to the best of my knowledge Signature Title Report and Approval of LOCAL Licensing Authority (CITY / COUNTY) The foregoing application has been examined and the premises, business conducted and character of the applicant satisfactory, and we do report that such permit, if granted, will comply with the applicable provisions of Title 44, Articles 4 and 3, C.R.S., as amended. Therefore, This Application is Approved. Local Licensing Authority (City or County) Signature Title Report of STATE Licensing Authority The foregoing has been examined and complies with the filing requirements of Title 44, Article 3, C.R.S., as amended. Signature Date filed with Local Authority Date Title 5 Date PETITION TO THE TOWN BOARD OF FRASER I, the undersigned, am aware that an application for a Modification of Premises for an existing liquor license has been filed with the Town of Fraser by: Fishers Fraser Bar LLC d.b.a. Fishers Bar, and proposed to be located at 401 Zerex Street. Fraser, CO 80442. I am at least 21 years of age and am a resident or owner or manager of a business located within the defined neighborhood boundaries of the proposed liquor establishment. I have indicated below whether I consider the granting of the above -mentioned liquor license to be desirable and necessary for the reasonable requirements of the neighborhood. Public Hearing, Fishers Bar Modification - Page 1 of 1 FILER Antoinette McVeigh amcveigh@town.fraser.co.us FILING FOR Middle Park Times Columns Wide:1 Ad Class:Legals OFFICIAL AD PROOF T his i s t h e pro o f of y ou r a d s ch ed u l e d t o r un i n Mi d d l e Pa r k Ti m es on th e d at e s i nd i ca t ed b e l o w. I f c h a n ge s a r e ne ed ed , p l ea se co nt a ct us pr i o r to d ea dlin e a t (9 70 ) 8 87 -3 33 4. Notice ID: 9XOEATOrRUMEEG6gAujp | Proof Updated: Nov. 11, 2021 at 04:05pm MST Notice Name: Public Hearing, Fishers Bar Modification | Publisher ID: 106638 This is not an invoice. Below is an estimated price, and it is subject to change. You will receive an invoice with the final price upon invoice creation by the publisher. 11/18/2021: Other Notice 23.27 Affidavit Fee 4.00 Subtotal $27.27 Tax %0.00 Total $27.27 TOWN OF FRASER RESOLUTION NO. 2021-12-16 A RESOLUTION OF THE FRASER BOARD OF TRUSTEES, ACTING AS THE LOCAL LIQUOR LICENSING AUTHORITY FOR THE TOWN OF FRASER, APPROVING THE APPLICATION OF FISHERS FRASER BAR LLC, DBA FISHERS BAR., FOR MODIFICATION OF PREMISES AT 401 ZEREX STREET FRASER, CO 80442 WHEREAS, Fishers Fraser Bar LLC dba Fishers Bar (the “Licensee”) filed a Permit Application and Report of Changes with the Town of Fraser for a modification of premises located at 401 Zerex Street Fraser, CO 80442; and WHEREAS, a public hearing on said application was held on December 1, 2021, following due and proper notice, in accordance with the Colorado Liquor Code, C.R.S. 44-3-101 et seq.; and WHEREAS, the Board of Trustees, as the Local Liquor Licensing Authority, has carefully considered said application and the evidence presented at the hearing, and hereby enters the following decision regarding the application. THE BOARD OF TRUSTEES MAKES THE FOLLOWING FINDINGS: 1.The license application is complete, including all payments of state fees. 2.The premises are properly zoned for the activity which will occur therein, and the Town of Fraser has eliminated the 500-foot minimum distance requirement for licensed premises separation from any public or parochial school or the principal campus of any college, university or seminary. 3.The proposed change is in compliance with local building and zoning laws. 4.The Applicant has demonstrated by a preponderance of the evidence that the reasonable requirements of the neighborhood and the desires of the adult inhabitants of the neighborhood have considered the granting of the modification to be desirable. BASED UPON THESE FINDINGS, THE BOARD OF TRUSTEES, AS THE LOCAL LICENSING AUTHORITY, HEREBY ORDERS THAT THE APPLICATION OF FISHERS FRASER BAR LLC DBA FISHERS BAR FOR A MODIFICATION OF PREMISES AT 401 ZEREX STREET FRASER, CO 80442, IS HEREBY APPROVED WITH THE FOLLOWING CONDITIONS: 1.Approval by the Colorado Department of Revenue of the Permit Application and Report of Changes. 2.The current temporary modification of premises expires on December 10, 2021. DULY MOVED, SECONDED, AND ADOPTED THIS ___ DAY OF ____________ 2021. TOWN OF FRASER BOARD OF TRUSTEES AND LIQUOR LICENSING AUTHORITY Votes in favor: ___ Votes opposed: ___ Abstained: ___ BY: Mayor ATTEST: 2 (S E A L) Town Clerk Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com MEMO TO:Mayor Vandernail and the Board of Trustees FROM:Ed Cannon, Town Manager DATE:December 1, 2021 SUBJECT:Grand Park Drive acceptance resolution BACKGROUND: In March 2020 the Town Board approved agreements with Cornerstone Winter Park, LLC (Cornerstone) and the Town of Winter Park that resolved the on-going litigation. Under the agreements that were approved, Cornerstone was to complete the construction of specific improvements that would be accepted by the Town of Winter Park and the Town of Fraser. The roads associated with the agreement have been substantially completed and can be preliminarily accepted by the Towns. Accepting the roads would allow the roads to be opened to traffic. Under the agreement approved with Cornerstone, the developer was responsible to construct three segments of roadway – Kings Crossing extension, Grand Park Drive from Kings Crossing extension to Old Victory Road, and Old Victory Road from Grand Park Drive to Kings Crossing (being renamed Telemark Drive). The roads and associated improvements were to be constructed to the applicable Town standards and formal acceptance by the Town of Fraser and/or Town of Winter Park is required before the roads can be opened to public traffic. The roadway improvements have generally been constructed and could be safely opened to public traffic. There are several non-safety related items associated with the various roadway segments that will require additional work in the coming year. Each Town is proposing to withhold an appropriate amount of financial surety to ensure this work is completed to the Town’s satisfaction. The amounts of surety to be held by the Town of Winter Park is: Kings Crossing Extension – Winter Park will hold $15,000 in escrow to ensure the completion of the curb and gutter and two other minor work issues. The agreement allows the Town to release $85,000 of funds currently held in escrow; Old Victory Road connection to Kings Crossing (Telemark Drive) – Winter Park will hold $5,000 in escrow for minor earth work surrounding the roadway improvements. This would allow the Town to release $720,000 (pending Town of Fraser approval). Grand Park Drive –Fraser is proposing to hold a bond or other financial surety for roadway improvements and associated items to be completed in the coming year. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Cornerstone and Fraser are still determining the appropriate amount of funding necessary to enable this agreement to move forward. Approving the resolution will authorize the staff to execute the agreement once the financial amounts are finalized. This will enable these segments of roads to be opened to the public. At the time these road segments are preliminarily accepted, the Town of Winter Park will temporarily close the Kings Crossing railroad track crossing. This closing will be temporarily closed until a permanent closure can be approved the Public Utilities Commission. The change in the road configuration will affect transit services, with changes in routes being communicated to the affected properties. Attachments: Resolution 2021-12-15 Preliminary Acceptance of Roads Agreement RECOMMENDATION: Staff recommends approval of the resolution authorizing staff to execute the agreement as substantially presented for your consideration. Winter Park has already passed a similar Resolution. Should you have any questions or need additional information regarding this matter, please contact the Town Manager. TOWN OF FRASER RESOLUTION NO. 2021-12-15 A RESOLUTION APPROVING THE PRELIMINARY ACCEPTANCE OF ROADS AGREEMENT BY AND AMONG THE TOWN,CORNERSTONE WINTER PARK HOLDINGS,LLC,GRAND PARK DEVELOPMENT,LLC,WEST MOUNTAIN METROPOLITAN DISTRICT, AND THE TOWN OF WINTER PARK NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,COLORADO THAT THE TOWN BOARD HEREBY APPROVES THE PRELIMINARY ACCEPTANCE OF ROADS AGREEMENT AS FOLLOWS: 1.The Preliminary Acceptance of Roads Agreement by and among,the Town, Cornerstone Winter Park Holdings,LLC,Grand Park Development,LLC,West Mountain Metropolitan Distrct,and the Town of Winter Park is hereby approved in substantially the form attached hereto,subject to final approval of the Town Attorney.Upon such approval,the Town Manager is authorized to execute the same on behalf of the Town. APPROVED AND ADOPTED THIS 1st DAY OF December 2021. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ Absent:___ BY: Mayor ATTEST: (S E A L) Town Clerk Page 1 of 10 PRELIMINARY ACCEPTANCE OF ROADS AGREEMENT RELATING TO THE KINGS CROSSING LOOP ROADS AND IMPLEMENTATION OF THE SECOND AMENDMENT TO ANNEXATION AGREEMENT DATED MARCH 31, 2020 ENTERED INTO BY AND BETWEEN THE PARTIES HERETO THIS AGREEMENT made and entered into this ______ day of _________________, 2021, by and between the CORNERSTONE WINTER PARK HOLDINGS, LLC, GRAND PARK DEVELOPMENT, LLC and WEST MOUNTAIN METROPOLITAN DISTRICT (hereinafter collectively referred to as “Cornerstone”), the TOWN OF FRASER (hereinafter referred to as "Fraser") and the TOWN OF WINTER PARK (hereinafter referred to as "Winter Park"), all of whom are individually a “Party” and collectively the "Parties" for purposes of this Agreement. WHEREAS, Cornerstone, Fraser and Winter Park previously entered into a Second Amendment to Annexation Agreement dated March 31, 2020 (“Second Amendment”) which modified the 2004 Leland Creek Annexation Agreement (as previously amended in 2007) (“Annexation Agreement”); and WHEREAS, the Second Amendment to Annexation Agreement contemplates the design, construction, inspection and dedication of certain roads specified therein: the Road Extension, Grand Park Drive and Old Victory Road (the “Kings Crossing Loop Roads”) eventually to be accepted as public roads by Winter Park and Fraser; and WHEREAS, the Second Amendment to Annexation Agreement also contemplates the payment by Winter Park of certain expenses related to such roads to Cornerstone, some of which payments have been previously made to Cornerstone, with the remaining payments held in escrow; and WHEREAS, the Second Amendment to Annexation Agreement further contemplates the conveyance and/or assignment of permanent roadway easements to Winter Park for the Road Extension, Grand Park Drive and Old Victory Road, the proper dedication of these roads to Fraser, and the closing of the existing at-grade railroad crossing on Kings Crossing Drive; and WHEREAS, Fraser and Winter Park previously entered into an Intergovernmental Agreement concerning the Kings Crossing Loop Roads dated March 31, 2020 concerning the operation and maintenance of the Kings Crossing Loop Roads; and WHEREAS, the Parties now seek to enter into this Agreement by which Winter Park and Fraser will preliminarily and conditionally accept the Kings Crossing Loop Roads subject to the remaining work to be performed on those roads; NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Cornerstone, Fraser and Winter Park, intending and desiring to implement the performance of the Second Amendment, hereby agree as follows: Page 2 of 10 I.SPECIFIC TERMS: 1.Fraser and Winter Park hereby provide preliminary and conditional acceptance of the three, specific segments of the Kings Crossing Loop Roads that are the subject of, and as described in the Second Amendment: The Road Extension (“RE”), Grand Park Drive (“GPD”) and Old Victory Road (“OVR”) (collectively the “Roads”). This is not final acceptance of the Roads as contemplated by the Second Amendment, but only preliminary and conditional acceptance of these Roads, subject to the on-going obligations of Cornerstone as specified in the Second Amendment and this Agreement. The Town of Fraser hereby provides preliminary and conditional acceptance of those portions of the Roads that are within its jurisdictional boundaries, subject to the terms and conditions stated herein. The Town of Winter Park hereby provides preliminary and conditional acceptance of those portions of the Roads that are within its jurisdictional boundaries, subject to the terms and conditions stated herein. 2.Simultaneously with the execution of this Agreement, Cornerstone will convey/assign to Winter Park good title to the roadway easements for all three Road segments as contemplated in the Second Amendment. The duly executed roadway easements will be delivered to Winter Park and, upon acceptance by Winter Park, may be recorded in the real property records of Grand County and in municipal records. The Cozen ditch (pipes) may coexist in its current location within the roadway easement areas, provided that nothing may interfere with the purposes and use of the roadway easements described in paragraphs 16 and 17 hereof, or with vehicular or pedestrian use of the Roads. 3.Per paragraphs 16 and 17 hereof, Cornerstone will assign a roadway easement for portion of the RE located within the jurisdictional boundaries of Winter Park, and convey roadway easements for that portion of the RE, GPD and OVR located within the jurisdictional boundaries of Fraser. 4.Upon execution of this Agreement by Cornerstone, Fraser and Winter Park, the conveyance of the roadway easements, the delivery of a surety or performance bond to Fraser, and the release of the funds from escrow, all as described herein, the Road segments shall be open to the public for use as public roads and shall be treated as such going forward, consistent with the independent obligations of the Parties. Each Town will be responsible for snow plowing of road segments within its jurisdictional limits, subject to independent obligations or agreements of the Parties. However, notwithstanding anything to the contrary, a fee interest in the real property upon which the Roads are located shall not pass from Cornerstone to Fraser (or to any other party) until after the recording of Winter Park’s roadway easements. The intent is for Fraser’s ownership of those Roads to be subject to Winter Park’s roadway easements. 5.Upon the recording of the roadway easements for all 3 segments of Roads, and the opening of the Roads to the public, the existing ‘at-grade” railroad crossing will be temporarily closed. This closing will not constitute the official regulatory closing of the at-grade railroad crossing with the Public Utilities Commission (“PUC”), but will simply involve the placement of barriers and/or signs on both sides of the railroad crossing. The existing ‘at-grade” railroad crossing may be re-opened by Winter Park in its sole discretion if any portion of the Roads and the Kings Crossing Loop Roads contemplated herein is not suitable for public use. Formal Page 3 of 10 closure of the railroad crossing with the PUC shall occur upon completion of the punch list work described in Exhibits A and B hereto and upon final acceptance of the Roads in accordance with paragraph 11 of the Second Amendment. 6.Cornerstone’s on-going obligations to complete the work as required in the Second Amendment shall remain in full effect and are not altered by this Agreement. Cornerstone shall remain responsible for repairs/failures that are subject to public improvement warranty work (for the one year warranty period as specified in paragraph 13 hereof) and for punch list work as shown on the attached Exhibits A and B. The work shown on Exhibits A and B shall be finally completed by Cornerstone by June 30, 2022, including the required inspection, correction and preliminary acceptance of the work by Fraser and/or Winter Park. Cornerstone’s warranty obligations are not limited to the work identified in Exhibits A or B. 7.Winter Park and Cornerstone have agreed to a punch list of items yet to be completed with respect to the Roads, along with the estimated costs to complete/correct this work, plus contingency as shown on Exhibit A, attached hereto and incorporated herein. If not completed, inspected, approved and accepted by June 30, 2022, Winter Park may proceed to complete the work and seek reimbursement directly from Cornerstone and/or from the amounts retained in escrow. Nothing in this Agreement shall limit Cornerstone’s obligations under the Second Amendment to properly complete the Road improvements. If the actual costs to complete the Road improvements (as shown on Exhibit A) exceeds the amounts retained herein, Winter Park’s remedies shall not be limited to the amounts retained in escrow. 8.Fraser has provided punch list of items yet to be completed, along with the estimated costs to complete/correct this work, plus contingency as shown on Exhibit B, attached hereto and incorporated herein. Simultaneously with the execution of this Agreement, Cornerstone shall provide a valid and enforceable surety or performance bond to Fraser for the estimated cost of the work shown on Exhibit B. If not completed, inspected, approved and accepted by June 30, 2022, Fraser may proceed to complete the work and seek reimbursement directly from Cornerstone and/or from Cornerstone’s surety or performance bond. Nothing in this Agreement shall limit Cornerstone’s obligations under the Second Amendment or the March 31, 2021 Development Agreement entered into by Cornerstone and Fraser (“Development Agreement”) to properly complete the Road improvements. If the actual costs to complete the Road improvements (as shown on Exhibit B) exceeds the amounts retained herein, Fraser’s and/or Winter Park’s remedies shall not be limited to collecting or enforcing the surety or performance bond. 9.Cornerstone shall provide Fraser with documentation for recent repaving of GPD and OVR to verify that work completed in accordance with plans and Town of Fraser requirements. 10.Pursuant to the Second Amendment, the sum of one hundred thousand dollars ($100,000) is currently held in escrow for completion of the work on the RE. Upon execution of this Agreement by Cornerstone, Fraser and Winter Park, the conveyance of the roadway easements, and the delivery of a surety or performance bond to Fraser, the sum of eighty-five thousand dollars ($85,000) of this escrowed amount will be released to Cornerstone. The remaining fifteen thousand dollars ($15,000) will be retained until the punch list items identified in Exhibit A are completed by Cornerstone, and inspected, approved and accepted by Winter Park. Nothing in this Agreement shall limit Cornerstone’s obligations under the Second Page 4 of 10 Amendment to properly complete the Road improvements. If the actual costs to complete the Road improvements exceeds the amounts retained in escrow, Winter Park’s and/or Fraser’s remedies shall not be limited to the amounts retained in escrow. 11.Pursuant to the Second Amendment, the sum of seven hundred and twenty-five thousand dollars ($725,000) is currently held in escrow for completion of the work on OVR. Upon execution of this Agreement by Cornerstone, Fraser and Winter Park, the conveyance of the roadway easements, and the delivery of a surety or performance bond to Fraser, the sum of seven hundred and twenty thousand dollars ($720,000) of this escrowed amount will be released to Cornerstone. The remaining five thousand dollars ($5,000) will be retained until the punch list items identified in Exhibit A are completed by Cornerstone, and inspected, approved and accepted by Winter Park and Fraser. Nothing in this Agreement shall limit Cornerstone’s obligations under the Second Amendment to properly complete the Road improvements. If the actual costs to complete the Road improvements exceeds the amounts retained herein, Winter Park’s and/or Fraser’s remedies shall not be limited to the amounts retained in escrow. 12.Simultaneously with the execution of this Agreement, Cornerstone shall duly execute and deliver to Winter Park a bill of sale conveying ownership of the RE improvements that are located within the jurisdictional boundaries of Winter Park. 13.For all work and improvements contemplated by the Second Amendment, Cornerstone’s one (1) year warranty term commences upon the execution of this Agreement. For any such work or improvements completed by Cornerstone after the execution of this Agreement, the one (1) year warranty for that subsequent work commences upon completion, inspection and preliminary acceptance of that work by Fraser and/or Winter Park. 14.The Parties hereby agree to amendments to paragraph 2 of the Escrow Special Instructions (Schedule B to Exhibit G to Second Amendment) that are necessary for the implementation of this Agreement. 15.The Parties hereby agree to amend Exhibit F to Second Amendment (Relocatable Access Easement Agreement) to modify a proposed relocatable roadway easement to be a non- relocatable roadway easement. The roadway easement to be conveyed for OVR shall be in the same form as the roadway easement for GPD (Exhibit H), which shall allow for the Cozen ditch (pipes) to coexist in its current location within the roadway easement areas, provided that nothing shall interfere with the purposes and use of the roadway easements described in paragraphs 16 and 17 hereof, or with vehicular or pedestrian use of the Roads. 16.The permanent roadway easement in Exhibit H to the Second Amendment will be used for OVR, GPD and for that portion of the RE that is within the jurisdictional limits of Fraser. This is where Cornerstone owns a fee interest in the land. The assignment of Cornerstone’s existing roadway easement (Exhibit I to the Second Amendment) shall be utilized for the portion of the RE that is within the jurisdictional boundaries of Winter Park (where the Leland Creek Homeowners’ Association owns the fee), subject to Cornerstone’s assignable roadway easement. 17.To the extent any provisions of this Agreement that relate to the Kings Crossing Loop Roads are in conflict with the Development Agreement, the Development Agreement shall control. The Development Agreement is hereby modified, but only to the extent necessary for Page 5 of 10 Cornerstone and Fraser to comply with the provisions of this Agreement and only to extent consistent with the Second Amendment. II.GENERAL TERMS: A.Governing Law and Venue. This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Grand County, Colorado. B.No Waiver. Delays in enforcement or the waiver of any one or more defaults or breaches of this Agreement by any Party shall not constitute a waiver of any of the other terms or obligation of this Agreement. C.Integration. This Agreement, in conjunction with the Second Amendment and the Annexation Agreement, constitute the entire agreement between the Parties, superseding all prior oral or written communications on the subject matter hereof. D.Third Parties. There are no intended third-party beneficiaries to this Agreement. E.Notice. Any notice under this Agreement shall be in writing, and shall be deemed sufficient when directly presented or sent pre-paid, first class United States Mail to the Party at the address set forth on the first page of this Agreement. F.Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect. G.Modification. This Agreement may only be amended or modified upon written agreement of the Parties. H.Assignment. Neither this Agreement nor any of the rights or obligations of the Parties shall be assigned by either Party without the written consent of the other. I.Governmental Immunity. Winter Park and its officers, attorneys and employees, and Fraser and its officers, attorneys and employees, are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities or protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24- 10-101, et seq., as amended, or otherwise available to either municipality and their respective officers, attorneys or employees. J.Rights and Remedies. The rights and remedies of the Parties under this Agreement are in addition to any other rights and remedies provided by law. In any legal action brought by any Party to this Agreement to enforce the terms hereof, the prevailing Party shall be entitled to all costs incurred in connection with the action, including reasonable attorneys' fees. K.Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado Constitution, any financial obligation of Winter Park or Fraser, if any, that is not performed Page 6 of 10 during the current fiscal year is subject to annual appropriation, shall extend only to monies currently appropriated, and shall not constitute a mandatory charge, requirement, debt or liability beyond the current fiscal year. L.Authority. The individuals executing this Agreement for the Parties hereto, represent and warrant that they are duly authorized to do so and to bind the Party for whom they are signing. IN WITNESS WHEREOF, and intending to be legally bound hereby, the Parties, through their respective authorized representatives, do hereby execute this Agreement. TOWN OF FRASER (Party to provide their own, authorized signature block and notary or attestation) Page 7 of 10 TOWN OF WINTER PARK (Party to provide their own, authorized signature block and notary or attestation) Page 8 of 10 CORNERSTONE WINTER PARK HOLDINGS (Party to provide their own, authorized signature block and notary or attestation) Page 9 of 10 GRAND PARK DEVELOPMENT, LLC (Party to provide their own, authorized signature block and notary or attestation) Page 10 of 10 WEST MOUNTAIN METROPOLITAN DISTRICT (Party to provide their own, authorized signature block and notary or attestation) PUBLIC ARTS COMMITTEE MINUTES DATE:Friday, July 16th 2021 MEETING:Public Arts Committee Regular Meeting PLACE:Fraser Town Hall Board Room PRESENT Board: Eric Vandernail, Lisa Baird, Tara Rose, Callie McDermott, Jerilyn Suster, Natalie Grote, Cindy McCoy, Sean Yarborough, Steve Fitzgerald Staff:Marketing and Communications Manager, Sarah Wieck 1.Regular Meeting: Roll Call Steve called the meeting to order at 9:03 a.m. 2.Approval of Agenda: Lisa moved, and Jerilyn seconded the motion to approve the Agenda. Motion carried: 9-0. 3. Consent Agenda: Minutes – June 17th, 2021 Cindy moved, and Jerilyn seconded the motion to approve the consent agenda. Motion carried: 9-0. 4.Discussion a.Joe Update From Public Works b.Update RE: Old Church c.Sculpture Call For Entries d.Artisan Oktoberfest - Update And Next Steps e.Potential PAC Project - FRBC Mural Ala Bus Stop On County Road 8 f.Mural Festival Open Items 5.Open Forum: 6.Other Business: 7.Future Agenda Items: Meeting Adjourned: Page 2 of 2 Cindy moved, and Eric seconded the motion to adjourn. Motion carried: 9-0. Meeting adjourned at 10:30 a.m. PUBLIC ARTS COMMITTEE MINUTES DATE:Friday, August 20th 2021 MEETING:Public Arts Committee Regular Meeting PLACE:Fraser Town Hall Board Room PRESENT Board: Eric Vandernail, Lisa Baird, Tara Rose, Callie McDermott, Cindy McCoy,Sean Yarborough, Steve Fitzgerald Staff:Marketing and Communications Manager, Sarah Wieck 1.Regular Meeting: Roll Call Steve called the meeting to order at 9:03 a.m. 2.Approval of Agenda: Callie moved, and Tara seconded the motion to approve the Agenda. Motion carried: 7-0. 3. Consent Agenda: Minutes – July 16th, 2021 *Will approve during Sept. 17th meeting 4.Discussion a.Mural Fest Recap And Look Forward To 2022 (August 5th-7th 2022) i.Money raised - $9000 ii.Things that went well – fundraising, crowds, music, mural locations, spread out layout iii.Things that need improvement – who bought murals, people’s choice, do we need hold artists to theme, promote music more, info tent 2 placement, wind, marketing, add artists choice award, online voting, enhance Sunday, vendor day. Ribbons for murals, seating, spread out to lions ponds, name badges for artist, social templates, mural festival pale ale, cross branding. b.2022 Mural Location i.Hillys Page 2 of 2 c.Artisan Oktoberfest i.Sept 17th-19th d.Historic Church Update And Discuss e.Sculpture Call For Entries i.Contact church sculptor ii.Call for entries 2022 and 2023 iii.Commissioned sculpture each year and 3 leased. f.Placement Of Purchased Mural i.Moving through out fraser and winter park ii.Contact Safeway 5.Open Forum: 6.Other Business: 7.Future Agenda Items: a.Kids gallery show at church b.Winter event c.Budget d.Xmas lights Meeting Adjourned: Cindy moved, and Eric seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 10:40 a.m. PUBLIC ARTS COMMITTEE MINUTES DATE:Friday, September 17th, 2021 MEETING:Public Arts Committee Regular Meeting PLACE:Fraser Town Hall Board Room PRESENT Board: Eric Vandernail, Tara Rose, Callie McDermott, Cindy McCoy,Sean Yarborough, Steve Fitzgerald, Jerilyn Schuster, Natalie Grote Staff:Marketing and Communications Manager, Sarah Wieck 1.Regular Meeting: Roll Call Steve called the meeting to order at 9:05 a.m. 2.Approval of Agenda: Eric moved, and Jerilyn seconded the motion to approve the Agenda. Motion carried: 8-0. 3. Consent Agenda: Minutes – August 20th, 2021 4.Discussion a.Historic Church Update 2022 Mural Location i.Devin from DAO update b.Artisan Oktoberfest i.Steve update c.Kids Gallery d.Budget 2022 e.Mural Design Process f.Plein Air @ Altitude Update g.Winter Event i.Fire and ice Page 2 of 2 5.Open Forum: 6.Other Business: 7.Future Agenda Items: a.Fire and Ice (Winter Event) Meeting Adjourned: Cindy moved, and Jerilyn seconded the motion to adjourn. Motion carried: 8-0. Meeting adjourned at 10:50 a.m. PUBLIC ARTS COMMITTEE MINUTES DATE: Friday, October 15th, 2021 MEETING: Public Arts Committee Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Eric Vandernail, Tara Rose, Callie McDermott, Cindy McCoy, Steve Fitzgerald, Kerry Crandall Staff: Marketing and Communications Manager, Sarah Wieck 1. Regular Meeting: Roll Call Steve called the meeting to order at 9:05 a.m. 2. Approval of Agenda: Callie moved, and Eric seconded the motion to approve the Agenda. Motion carried: 6- 0. 3. Consent Agenda: Callie moved, and Eric seconded the motion to approve the Agenda. Motion carried: 6- 0. Minutes – August 20th, 2021 4. Discussion a. Kids gallery i. Callie updated b. Church and Center Update i. Steve recap c. Fraser Valley Elem Blade d. Fire and Ice i. Bring Xmas tree to main area for burning Page 2 of 2 ii.Icon based on theme built over weeks by community for burning iii.Field near elementary field iv.Lions ponds v.First or second week in February vi.Drone light show vii.Talk to public works, police and fire department 5.Open Forum: a.Rich Cimino want Fraser to apply for conservation trust fund money to buy Jack Kerouac sculptures 6.Other Business: 7.Future Agenda Items: a.2022 Budget b.Fire and Ice Meeting Adjourned: Cindy moved, and Eric seconded the motion to adjourn. Motion carried: 6-0. Meeting adjourned at 10:05 a.m. PUBLIC ARTS COMMITTEE MINUTES DATE:Friday, November 19th, 2021 MEETING:Public Arts Committee Regular Meeting PLACE:Fraser Town Hall Board Room PRESENT Board: Jerilyn Schuster, Lisa Baird, Steve Fitzgerald, Callie McDermott, Cindy McCoy, Steve Fitzgerald, Kerry Crandall, Sean Yarbourgh Staff:Marketing and Communications Manager, Sarah Wieck 1.Regular Meeting: Roll Call Steve called the meeting to order at 9:05 a.m. 2.Approval of Agenda: Cindy moved, and Lisa seconded the motion to approve the Agenda. Motion carried: 8-0. 3. Consent Agenda: Cindy moved, and Kerry seconded the motion to approve the Agenda. Motion carried: 8-0. Minutes – August 20th, 2021 4.Discussion a.Sculpture Call Update b.Kids Gallery c.Fraser Center/Historic Church Update d.Jack K. Sculpture e.Fraser Fire and Ice i.Discussion with police and fire dept. ii.Start at church end at lions pond (plan A) iii.Start at church at at tubing hill (plan b) Page 2 of 2 iv.Ice sculptures (steve) v.February 5th vi.Fire and Ice vii.Fireworks (8min red and white) viii.Annual fire starter ix.Confirm with PW on truck and trailer x.Dj (sean) xi.Glow sticks (jerilyn) xii.Contact businesses and offer promotion xiii.Poster (eric) xiv.Marketing (sarah, ad, social ) xv.Sculpture (yin Yang Sean) f.Budget YTD and Next Year 5.Open Forum: 6.Other Business: 7.Future Agenda Items: Meeting Adjourned: Lisa moved, and Jerilyn seconded the motion to adjourn. Motion carried: 8-0. Meeting adjourned at 10:05 a.m. FRASER PLANNING COMMISSION MINUTES DATE:Wednesday, September 22, 2021 MEETING:Planning Commission Regular Meeting PLACE:Fraser Town Hall and Virtual On-Line Meeting PRESENT Commission:Commissioners: Chair Jean Wolter, Margaret Bowles, Parnell Quinn, Bob Gnuse and Sam Brewer Staff:Town Planner, Catherine Trotter; Town Clerk, Antoinette McVeigh and Assistant Town Manager, Michael Brack Others: Chair Jean Wolter called the meeting to order at 6:35 p.m. 1.Roll Call: Chair Jean Wolter, Margaret Bowles, Parnell Quinn, Bob Gnuse and Sam Brewer. 2.Approval of Agenda: Commissioner Bowles moved, and Commissioner Quinn seconded the motion to approve the agenda. Motion carried: 5-0. 3.Consent Agenda: a.Minutes May 26, 2021 Commissioner Bowles moved, and Commissioner Quinn seconded the motion to approve the Minutes from May 26, 2021. Motion carried: 5-0. 4.Public Hearing and Possible Action: a.Major Site Plan - Barrel Storage Building At 416 N Doc Susie Avenue Commissioner Bowles moved, and Commissioner Quinn seconded the motion to open the Public Hearing regarding Major Site Plan - Barrel Storage Building At 416 N Doc Susie Avenue at 6:37 p.m. Motion carried: 5-0. Debbie Young, Barry Young and Architect, Dan Orecchio presented and answered questions. Notice of publication in the newspaper and to adjacent property owners was presented in the packet. The owners, Barry and Debbie Young, are requesting Major Site Plan approval for the construction of a 2025 SF Barrel Storage Building to be located at the 416 N. Doc Susie Street, Fraser, CO. Page 2 of 3 This property is zoned Business with Riverwalk Mixed Use Overlay District, and we are processing a Major Site Plan in accordance with Section 19-2-110 of the Land Development Code. The applicant is proposing to construct a 2025 +/- SF business support building for an existing distillery business directly to the west – Fraser Valley Distilling LLC. The applicant suggests that the building will be primarily used for the storage of alcohol in wooden barrels, the bottling and handling of finished product, the storage of finished product and the storage of additional supplies. The following spoke at the public hearing John Ladd, James B. Meredith Cameron and Chris Cameron. Chris Cameron stated that the curb stop for his property, located on the south side of this property, is located on the property at 416 N Doc Susie Avenue and has requested that it continue to be accessible and locatable. The Youngs requested that they be allowed to use the front of the building just off of Doc Susie Avenue for parking. The commission did not grant nor deny this request. Commissioner Bowles moved, and Commissioner Quinn seconded the motion to close the Public Hearing regarding Major Site Plan - Barrel Storage Building At 416 N Doc Susie Avenue Motion carried: 5-0. Commissioner Quinn moved, and Commissioner Bowles seconded the motion to approve Resolution 2021-09-01 Barrel Storage Building with the following amended conditions 2. Address MPE comments in email dated 9/22/2021 from Mark Johnston. This will require a 10’ horizontal separation from existing power service to the new structure. 4. An access and utility easement shall be recorded prior to building permit issuance. Said easement shall be 15’ wide along the south property line of the front lot and have a provision in the easement for the existing curb stop belonging to the adjacent property owner to the south. Motion carried: 4-1. Nay Brewer. 6.Discussion and Possible Action Regarding: N/A 7. Other Business: There will be a public hearing on the Willows Apartments located in Grand Park on October 27, 2021. The developer has requested to fast track the process in order to present the final plat for consideration prior to December 2, 2021. This would require a special meeting on November 10, 2021. The Planning Commission has indicated they will not have a quorum for this date at this time, three commissioners indicated they would be available. 8.Open Forum: N/A 9.Future Agenda Items: N/A 10. Adjourn: Commissioner Bowles moved, and Commissioner Gnuse seconded the motion to adjourn. Motion carried 5-0: Meeting adjourned at 8:27 p.m. Page 3 of 3 __________________________ Antoinette McVeigh, Town Clerk FRASER PLANNING COMMISSION MINUTES DATE:Wednesday, October 27, 2021 MEETING:Planning Commission Regular Meeting PLACE:Fraser Town Hall and Virtual On-Line Meeting PRESENT Commission:Commissioners: Vice Chair Katie Soles, Philip Vandernail, Margaret Bowles, Parnell Quinn (arrived at 6:33), Bob Gnuse and Sam Brewer Staff:Town Planner, Catherine Trotter; Town Manager, Ed Cannon; Town Clerk, Antoinette McVeigh and Assistant Town Manager, Marketing and Communications Manager Sarah Weick; Police Chief, Glen Trainor Others: Vice Chair Katie Soles called the meeting to order at 6:30 p.m. 1.Roll Call: Vice Chair Katie Soles, Philip Vandernail, Margaret Bowles, Bob Gnuse and Sam Brewer 2.Approval of Agenda: Commissioner Vandernail moved, and Commissioner Gnuse seconded the motion to approve the agenda. Motion carried: 5-0. 3.Consent Agenda: a.Minutes September 22, 2021 b.Resolution 2021-10-02 Three Mile Plan Commissioner Vandernail moved, and Commissioner Gnuse seconded the motion to approve the Minutes from September 22, 2021 and Resolution 2021-10-02 Three Mile Plan. Motion carried: 5-0. Vice Chair Soles cited the Civility Policy. 4.Public Hearing and Possible Action: a.Amended Final Plan and Preliminary Plat, The Willows Apartments Commissioner Quinn moved, and Commissioner Vandernail seconded the motion to open the Public Hearing regarding Amended Final Plan and Preliminary Plat, The Willows Apartments at p.m. Motion carried: 6-0. Notice of publication in the newspaper was presented in the packet. The applicant provided notice of the public hearing to the adjacent property owners. This subdivision application is being processed as a Major Subdivision in accordance with Section 17-5-10 of the Fraser Municipal Code. The purpose of a major subdivision Page 2 of 2 plat is to divide one (1) or more lots or parcels of land into a total of five (5) or more lots or five (5) or more dwelling units. According to the project narrative, the applicant is proposing a 204 unit for-rent multi- family residential community to be constructed in two phases near Old Victory Road and American Willow Drive. Phase 1 includes 132 for-rent multi-family units and a clubhouse and Phase 2 includes 72 for-rent multi-family units. Layla Rosales Grand Park Planner, Scott Albertson Grand Park Attorney and Clark Lipscomb presented to the Planning Commission and answered questions. Commissioner Gnuse recused himself from the vote due to a perceived conflict of interest. He produced a record that was filed with the Colorado Secretary of State that disclosed that he does not have a financial conflict of interest. Public comment received via email from Joseph Landen, Jeffery Cabot, Jake Schlesinger, Andrea Schumacher, Andy Richards, Carrie Flynn and Brett Johnson; these were read into the record. Public comment was taken from Cray Healey, Andrea Schumacher, Peggy Smith and Patrick. Commissioner Bowles moved, and Commissioner Quinn seconded the motion to push the application up to the Town Board without any additional approval or denial. Motion carried: 3-1 Nay Brewer and Gnuse recused himself. 5.Discussion and Possible Action Regarding: N/A 6. Other Business: 7.Open Forum: N/A 8.Future Agenda Items: N/A 9. Adjourn: Commissioner Vandernail moved, and Commissioner Quinn seconded the motion to adjourn. Motion carried 6-0: Meeting adjourned at 8:59 p.m. __________________________ Antoinette McVeigh, Town Clerk FRASER WATER & WASTEWATER COMMITTEE MINUTES DATE:Tuesday, August 10, 2021 MEETING:Regular Meeting PLACE:Fraser Town Hall Board Room PRESENT: Committee:Committee Chair Ron Anderson, Mayor Philip Vandernail, Eileen Waldow and Bob Wolf Staff:Town Manager Ed Cannon; Finance Manager Beth Williams; Public Works Director Russell Pennington; Water Superintendent Adam Cwiklin; Plant Superintendent Joe Fuqua; General Accountant Becky Allison Other:None Committee Chair Anderson called the meeting to order at 9:14 a.m. 1.Roll Call: 2.Approval of Agenda: Vandernail moved, and Waldow seconded the motion to approve the Agenda. Motion carried: 4-0. 3. Consent Agenda – Approval of Minutes: July 13, 2021 Vandernail moved, and Waldow seconded the motion to approve the minutes. Motion carried: 4-0. 4. a.Fraser Municipal Code Chapter 2 Article 10, Water and Wastewater Committee: Topics discussed included changing the description of the committee to an Advisory committee, then it was decided not to add Advisory. They would like to have two trustees instead of 4 on the committee. The number of members for the committee will be five instead of seven. Ed questioned whether the committee needs to meet monthly; discussion with Board and members agreed to have quarterly meetings. If things come up in the interim, the Chairman or Town Manager can call a special meeting. Discussed the appeals process. There have been no appeals in any recent memory, but Ed had a call shortly after he began. An owner is remodeling his property and was wanting to have his water bill abated until the remodel is complete. It was decided the WWC will be the first step for someone to appeal, and the committee will then make a recommendation to the Town Board. 5.Other Business: Change to the chairman. Ron would like to step aside and let someone else take over for a while. Water & Wastewater Committee July 13, 2021 Page 2 Operations – Adam presented water data that has been collected and other statistics that he can share with everyone. He wanted to know what metrics the Board is looking for so he can work with them to provide adequate information. Eileen would like to see the quarterly increase of EQRs. Joint Facilities – Joe; there is a JFOC meeting Thursday night, they will be discussing pretreatment program, EQR study, and Project P and Project N. Discussion was made of the brewery and distillery businesses in town and their impact on the plant. Ron – There was a PIF code change a couple of years ago, should this be changed? Studies need to be done to see if the Town’s tap structure is where it should be. Per Adam, we will be working on a 10 year plan prior to re-visiting the tap structure. The EQR studies will address these issues. Per Ed we won’t be doing a comprehensive CIP study before the end of the year, as we are in the middle of the budget cycle. 6.Future Agenda Items: Tabled change of Chairman. 7.Adjourn: Wolf moved to end the Regular Meeting and Waldow seconded the motion to adjourn. Motion carried: 4-0. Meeting adjourned at 10:28 a.m. Becky Allison, General Accountant FRASER WATER & WASTEWATER COMMITTEE MINUTES DATE:Tuesday, October 12, 2021 MEETING:Regular Meeting PLACE:Fraser Town Hall Board Room PRESENT: Committee:Committee Chair Ron Anderson, Eileen Waldow, Brian Cerkvenik, and Dennis Soles Staff:Town Manager Ed Cannon; Public Works Director Russell Pennington; Water Superintendent Adam Cwiklin; Plant Superintendent Joe Fuqua; General Accountant Becky Allison Other:None Committee Chair Anderson called the meeting to order at 9:05 a.m. 1.Roll Call: 2.Approval of Agenda: Soles moved, and Waldow seconded the motion to approve the Agenda. Motion carried: 4-0. 3. Consent Agenda – Approval of Minutes: August 10, 2021 Waldow moved, and Cerkvenik seconded the motion to approve the minutes. Motion carried: 4-0. 4. a.EQR Study Update: Update presented by Joe Fuqua and Ed Cannon. 20 years of data was sent to TetraTech. Study should be complete by end of December. 4. b.Industrial Pre-Treatment Plan Update: Presented by Fuqua and Cannon. Contract has been sent out, waiting to hear back. 4. c.Project P Update: Cannon updated. Final payout to Moltz was done. 4. d.Project N Update: Fuqua and Cannon updated. Met with Northern, discussed cost estimates. 4. e.Water and Wastewater Committee Draft Ordinance: Discussion on removing the requirement of a quorum to hold a meeting. Anderson moved and Cerkvenik seconded to accept the draft with removal of requirement of a quorum to hold a meeting. Motion carried: 4-0. 4. f.Water Resiliency Discussion: Cannon presented. Discussion was made of interconnections between Fraser, Grand County #1 Water and Sanitation and Winter Park Ranch Water and Sanitation to create a regional water resiliency program. 5.Other Business: Water & Wastewater Committee August 10, 2021 Page 2 Construction Work by Mill Avenue – Waldow received a call from a citizen concerned that the ditch on Mill Avenue is being disrupted. Meetings Dates – Ed Cannon recommended that the Committee meet quarterly on the second Tuesday of January, April, July and October. This means the next meeting would be January 11, 2022. 6.Future Agenda Items: None presented. 7.Adjourn: Soles moved to end the Regular Meeting and Waldow seconded the motion to adjourn. Motion carried: 4-0. Meeting adjourned at 10:44 a.m. Becky Allison, General Accountant