HomeMy Public PortalAboutTBP 2022-01-05Board of Trustees
Regular Meeting Agenda
Fraser Town Hall, 153 Fraser Avenue and Virtually
Wednesday January 5, 2022
6:00 PM - 9:00 PM
Members of the Board may have dinner together @ 5:30
p.m.
NOTE: Times are approximate and agenda subject to
change
Watch the meeting live on Fraser's YouTube Channel
Participate in the meeting through our virtual platform
Zoom Meeting Information
Meeting ID:259 040 8013
Phone 1 -346 -248 -7799
Roll Call
Approval Of Agenda
Executive Session
For a conference with the Town Attorney for the purpose of receiving legal
advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b)
and For the purpose of determining positions relative to matters that may
be subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e). Regarding
litigation.
Consent Agenda
Minutes December 01, 2021
TBM 2021 -12 -01.Pdf
Resolution 2022 -01 -01 Official Posting Location
Resolution 2022 -01 -01 Official Posting Location.pdf
Resolution 2022 -01 -02 Rendezvous License Agreement
Resolution 2022 -01 -02 Rendezvous License Agreement.pdf
Resolution 2022 -01 -03 Lot 1 And Lot 2 Elk Creek Condominiums At
Grand Park Final Acceptance And Surety Reduction
Resolution 202 -01 -03 Lot 1 And Lot 2 Elk Creek Condominiums At Grand
Park Final Acceptance And Surety Reduction.pdf
Resolution 2022 -01 -04 Elk Creek Filing No. 1 Final Acceptance And
Surety Reduction
Resolution 2022 -01 -04 Elk Creek Filing No. 1 Final Acceptance And
Surety Reduction.pdf
Discussion And Possible Action Regarding
East Grand Middle School Robotics Club Funding Request
EGMS Robitics Funding Request.pdf
Resolution 2022 -01 -05 First Amendment To Grand Park Drive
Improvement Agreement
Resolution 2022 -01 -05 First Amendment To GP Drive Improvement
Agreement.pdf
First Amendment To Improvement Agreement 01 -05 -22.Pdf
Election Presentation - Antoinette
2022 Election Calendar.pdf
Water Wastewater Advisory Committee Ex -Officio Member
Appointment
Open Forum
a) Business not on the agenda
(If you would like to request time on the agenda please contact the Town
Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201)
Updates
Executive Session
For a conference with the Town Attorney for the purpose of receiving legal
advice on specific legal questions under C.R.S. Section 24 -6 -402(4)
(b). For the purpose of determining positions relative to matters that may
be subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e). Regarding
Litigation
Executive Session
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) To discuss
the purchase, acquisition, lease, transfer, or sale of real, personal, or other
property interest under C.R.S. Section 24 -6 -402(4)(a) Regarding Land
Acquisition
Discussion And Possible Action Regarding
Land Acquisition
Adjourn
UPCOMING MEETING
WEDNESDAY, JANUARY 19, 2022 BOARD OF TRUSTEES
https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSg
https://us02web.zoom.us/j/2590408013
1.6:00 P.M.
2.
3.
4.
a.
Documents:
b.
Documents:
c.
Documents:
d.
Documents:
e.
Documents:
5.
a.
Documents:
b.
Documents:
c.
Documents:
d.
6.
7.
8.
9.
10.
a.
11.
Board Staff
Direct : Define the service, product or value
to be delivered
Lead : Future focused planning
Protect : Establish the operational
boundaries to be respected by Staff and
monitored by the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday January 5, 2022 6:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel Participate in the meeting through our virtual platform Zoom Meeting Information Meeting ID:259 040 8013 Phone 1 -346 -248 -7799Roll CallApproval Of AgendaExecutive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b) and For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e). Regarding litigation.Consent AgendaMinutes December 01, 2021TBM 2021 -12 -01.Pdf
Resolution 2022 -01 -01 Official Posting Location
Resolution 2022 -01 -01 Official Posting Location.pdf
Resolution 2022 -01 -02 Rendezvous License Agreement
Resolution 2022 -01 -02 Rendezvous License Agreement.pdf
Resolution 2022 -01 -03 Lot 1 And Lot 2 Elk Creek Condominiums At
Grand Park Final Acceptance And Surety Reduction
Resolution 202 -01 -03 Lot 1 And Lot 2 Elk Creek Condominiums At Grand
Park Final Acceptance And Surety Reduction.pdf
Resolution 2022 -01 -04 Elk Creek Filing No. 1 Final Acceptance And
Surety Reduction
Resolution 2022 -01 -04 Elk Creek Filing No. 1 Final Acceptance And
Surety Reduction.pdf
Discussion And Possible Action Regarding
East Grand Middle School Robotics Club Funding Request
EGMS Robitics Funding Request.pdf
Resolution 2022 -01 -05 First Amendment To Grand Park Drive
Improvement Agreement
Resolution 2022 -01 -05 First Amendment To GP Drive Improvement
Agreement.pdf
First Amendment To Improvement Agreement 01 -05 -22.Pdf
Election Presentation - Antoinette
2022 Election Calendar.pdf
Water Wastewater Advisory Committee Ex -Officio Member
Appointment
Open Forum
a) Business not on the agenda
(If you would like to request time on the agenda please contact the Town
Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201)
Updates
Executive Session
For a conference with the Town Attorney for the purpose of receiving legal
advice on specific legal questions under C.R.S. Section 24 -6 -402(4)
(b). For the purpose of determining positions relative to matters that may
be subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e). Regarding
Litigation
Executive Session
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) To discuss
the purchase, acquisition, lease, transfer, or sale of real, personal, or other
property interest under C.R.S. Section 24 -6 -402(4)(a) Regarding Land
Acquisition
Discussion And Possible Action Regarding
Land Acquisition
Adjourn
UPCOMING MEETING
WEDNESDAY, JANUARY 19, 2022 BOARD OF TRUSTEES
https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSghttps://us02web.zoom.us/j/25904080131.6:00 P.M.2.3.4.a.Documents:
b.
Documents:
c.
Documents:
d.
Documents:
e.
Documents:
5.
a.
Documents:
b.
Documents:
c.
Documents:
d.
6.
7.
8.
9.
10.
a.
11.
Board Staff
Direct : Define the service, product or value
to be delivered
Lead : Future focused planning
Protect : Establish the operational
boundaries to be respected by Staff and
monitored by the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday January 5, 2022 6:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel Participate in the meeting through our virtual platform Zoom Meeting Information Meeting ID:259 040 8013 Phone 1 -346 -248 -7799Roll CallApproval Of AgendaExecutive Session For a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b) and For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e). Regarding litigation.Consent AgendaMinutes December 01, 2021TBM 2021 -12 -01.PdfResolution 2022 -01 -01 Official Posting LocationResolution 2022 -01 -01 Official Posting Location.pdfResolution 2022 -01 -02 Rendezvous License AgreementResolution 2022 -01 -02 Rendezvous License Agreement.pdfResolution 2022 -01 -03 Lot 1 And Lot 2 Elk Creek Condominiums At Grand Park Final Acceptance And Surety ReductionResolution 202 -01 -03 Lot 1 And Lot 2 Elk Creek Condominiums At Grand Park Final Acceptance And Surety Reduction.pdfResolution 2022 -01 -04 Elk Creek Filing No. 1 Final Acceptance And Surety ReductionResolution 2022 -01 -04 Elk Creek Filing No. 1 Final Acceptance And Surety Reduction.pdfDiscussion And Possible Action RegardingEast Grand Middle School Robotics Club Funding RequestEGMS Robitics Funding Request.pdfResolution 2022 -01 -05 First Amendment To Grand Park Drive Improvement AgreementResolution 2022 -01 -05 First Amendment To GP Drive Improvement Agreement.pdfFirst Amendment To Improvement Agreement 01 -05 -22.PdfElection Presentation - Antoinette2022 Election Calendar.pdfWater Wastewater Advisory Committee Ex -Officio Member AppointmentOpen Forum
a) Business not on the agenda
(If you would like to request time on the agenda please contact the Town
Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201)
Updates
Executive Session
For a conference with the Town Attorney for the purpose of receiving legal
advice on specific legal questions under C.R.S. Section 24 -6 -402(4)
(b). For the purpose of determining positions relative to matters that may
be subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e). Regarding
Litigation
Executive Session
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) To discuss
the purchase, acquisition, lease, transfer, or sale of real, personal, or other
property interest under C.R.S. Section 24 -6 -402(4)(a) Regarding Land
Acquisition
Discussion And Possible Action Regarding
Land Acquisition
Adjourn
UPCOMING MEETING
WEDNESDAY, JANUARY 19, 2022 BOARD OF TRUSTEES
https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSghttps://us02web.zoom.us/j/25904080131.6:00 P.M.2.3.4.a.Documents:b.Documents:c.Documents:d.Documents:e.Documents:5.a.Documents:b.Documents:c.Documents:d.
6.
7.
8.
9.
10.
a.
11.
Board Staff
Direct : Define the service, product or value
to be delivered
Lead : Future focused planning
Protect : Establish the operational
boundaries to be respected by Staff and
monitored by the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
FRASER BOARD OF TRUSTEES
MINUTES
DATE:December 1, 2021
MEETING:Board of Trustees Regular Meeting
PLACE:Fraser Town Hall Board Room and Virtually
PRESENT
Board:Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy
Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Kaydee Fisher
Staff:Town Manager, Ed Cannon; Town Clerk, Antoinette McVeigh; Marketing
and Communication Manager Sarah Wieck; Finance Manager, Beth
Williams; Police Chief, Glen Trainor
Others:none
Mayor Vandernail called the meeting to order at 6:01 p.m.
1.Rollcall: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy
Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Kaydee Fisher
2.Approval of Agenda:
Trustee Quinn moved, and Trustee Cerkvenik seconded the motion to approve the
amended consent agenda moving item e) Resolution 2021-12-05 Rendezvous License
Agreement to Public Hearing and Possible Action avii. Motion carried: 7-0.
3.Consent Agenda:
a)Resolution 2021-12-01 GIS Service Center Subscription
b)Resolution 2021-12-02 200 Eisenhower Lease Agreement
c)Resolution 2021-12-03 FVMRD Lease Agreement
d)Resolution 2021-12-04 Sharkys License Agreement
e)Resolution 2021-12-06 Three Mile Plan
Trustee Quinn moved, and Trustee Soles seconded the motion to approve the consent
agenda. Motion carried: 6-0-1, Trustee Fisher was recused because of her interest in
the Sharky’s License Agreement.
4.Public Hearing And Possible Action:
a)2022 Budget Hearing
Mayor Vandernail opened the public hearing at 6:03 p.m.
Town Manager Ed Cannon presented to the Board.
ai)Resolution 2021-12-07 Summarizing Revenues and Expenditures for Each Fund
aii)Resolution 2021-12-08 Levying Property Taxes
aiii)Resolution 2021-12-09 Appropriating Sums of Money to Various Funds and
Agencies
Page 2 of 3
aiv)Resolution 2021-12-10 Law Enforcement Budget
av)Resolution 2021-12-11 Building Department Budget
avi)Resolution 2021-12-12 MOU Headwaters Trail Alliance
Mayor Vandernail closed the public hearing at 6:07 p.m.
Trustee Soles moved, and Trustee Miller seconded the motion to approve the 2022
budget with the following changes, Page 8 of the budget message will be changed to the
sales tax rate for the Town of Fraser is 5% and page 11 will state Dump Truck instead of
Haul Truck, and Resolution 2021-12-07 Summarizing Revenues and Expenditures for
Each Fund, Resolution 2021-12-08 Levying Property Taxes, Resolution 2021-12-09
Appropriating Sums of Money to Various Funds and Agencies, Resolution 2021-12-10
Law Enforcement Budget, Resolution 2021-12-11 Building Department Budget,
Resolution 2021-12-12 MOU Headwaters Trail Alliance. Motion carried: 7-0.
avii) Resolution 2021-12-05 Rendezvous License Agreement
No Action, will be brought back to a future meeting.
Trustee Quinn moved, and Trustee Cerkvenik seconded the motion to suspend the
Board of Trustees meeting and open the Liquor and Beer Licensing Authority meeting.
Motion carried: 6-0-1, Trustee Fisher was recused because she is an owner of Fishers
Fraser Bar.
5.Liquor and Beer Licensing Authority:
a)Fishers Fraser Bar LLC Liquor License Renewal
Town Clerk McVeigh and Police Chief Trainer presented and answered questions.
Applicant Kaydee Fisher responded to the incidents.
Trustee Cerkvenik moved, and Trustee Quinn seconded the motion to approve Fishers
Fraser Bar LLC Liquor License Renewal. Motion carried: 6-0-1, Trustee Fisher recused
herself.
b)Public Hearing and Possible Action
Trustee Soles moved, and Trustee Quinn seconded the motion to open the Public
Hearing at 6:25 p.m. Motion carried: 6-0-1, Trustee Fisher recused herself.
Town Clerk McVeigh presented the application, liquor finding facts, proof of publication
and petition to the Board. Applicant Kaydee Fisher answered questions.
Trustee Soles moved, and Trustee Waldow seconded the motion to accept the
application, liquor finding facts, proof of publication and petition as Exhibit A for the
record. Motion carried: 6-0-1, Trustee Fisher recused herself.
No Public Comment was taken.
Trustee Soles moved, and Trustee Waldow seconded the motion to close the Public
Hearing at 6:37 p.m. Motion carried: 6-0-1, Trustee Fisher recused herself.
Page 3 of 3
bii)Resolution 2021-12-16 Fishers Fraser Bar LLC Modification of Premises
Trustee Cerkvenik moved, and Trustee Soles seconded the motion to approve
Resolution 2021-12-16 Fishers Fraser Bar LLC Modification of Premises Motion
carried: 6-0-1, Trustee Fisher recused herself.
Trustee Soles moved, and Trustee Quinn seconded the motion to close the Liquor and
Beer Licensing Authority meeting and continue the Board of Trustees meeting. Motion
carried: 7-0.
6.Discussion and Possible Action Regarding
a)Resolution 2021-12-15 Preliminary Acceptance of Kings Crossing Loop Roads
Trustee Soles moved, and Trustee Cerkvenik seconded the motion to approve
Resolution 2021-12-15 Preliminary Acceptance of Kings Crossing Loop Roads. Motion
carried: 7-0.
7. Open Forum:
N/A
8.Updates
a) Trustee Waldow, why aren’t the TAC meeting happening
b)Trustee Miller, The Board will have Andy Miller continue as the Fraser
Representative for Northwest Colorado Council of Governments. EMS building
on Eisenhower
9.Adjourn:
Trustee Soles moved, and Trustee Cerkvenik seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 7:03 p.m.
_____________________________
Antoinette McVeigh, Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2022-01-01
A RESOLUTION DESIGNATING THE PUBLIC PLACE FOR POSTING NOTICES
WHEREAS,C.R.S.§24-6-402(2)(c)requires the Town to annually designate the public
place for posting notices to comply with the Colorado Open Meetings Law,C.R.S.§24-6-402,
et seq. (the "Open Meetings Law");
WHEREAS, consistent with House Bill 19-1087, the Town hereby desires to post notice
of the Town's public meetings on the Town's website as the Town's official online presence to
the greatest extent practicable; and
WHEREAS,the intent of the general assembly is to relieve a local government of the
requirement to physically post meeting notices.On and after July 1,2019,a local public body
shall be deemed to have given full and timely notice of a public meeting if the local public body
posts the notice,with specific agenda information if available,no less than twenty-four hours
prior to the holding of the meeting on a public website of the local public body.The notices are
accessible to the public at no charge.The notices shall be searchable,if feasible,by type of
meeting,date and time of meeting,and agenda contents.A local government that posts notices
of public meetings on its website may continue to post the notices in a physical location,but is
not required to do so.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1.Designation.The Board of Trustees of the Town of Fraser,in compliance with
C.R.S.§24-6-402(2)(c)of the Open Meetings Law,hereby designates the Town website at
www.frasercolorado.com as the official place for posting notices.The Town may additionally
post notices at Fraser Town Hall,located at 153 Fraser Avenue and the Fraser Post Office,
located at 520 Zerex Street.If there is a known outage or an emergency meeting,the Town may
post a physical notice at the public entrance of the Fraser Town Hall.
DULY MOVED, SECONDED AND ADOPTED THIS 5th DAY OF JANUARY, 2022.
Votes in favor: ___BOARD OF TRUSTEES OF THE
Votes opposed: ___TOWN OF FRASER, COLORADO
Abstained: ___
BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2022-01-02
A RESOLUTION APPROVING A REVOCABLE LICENSE AGREEMENT WITH RENDEZVOUS
COLORADO, LLC PERMITING 2 SHEDS OWNED BY RENDEZVOUS COLORADO, LLC TO
REMAIN ON TOWN PROPERTY AND ALLOWING THE TOWN TO CONDUCT RANDOM
INSPECTIONS OF THE CONTENT OF THE SHEDS
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1. That the Town Board of Fraser, Colorado hereby approves the attached license
agreement and authorizes the Town Manager to execute the license agreement.
2. All documents must be executed within sixty days of the date of this Resolution or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 5th DAY OF JANUARY, 2022.
Votes in favor: ___ BOARD OF TRUSTEES OF THE
Votes opposed: ___ TOWN OF FRASER, COLORADO
Abstained: ___
BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
LICENSE AGREEMENT
THIS LICENSE AGREEMENT (“Agreement”) is made and entered into on January 1,
2022, by and between THE TOWN OF FRASER, COLORADO, a municipal corporation,
P.O. Box 370, Fraser, CO. 80442 (the “TOWN”) and Rendezvous Colorado, LLC, P.O.
Box 149, Winter Park, CO. 80482 (“LICENSEE”). This agreement is effective upon
execution of the LICENSEE and following execution by the Manager of the Town of
Fraser on the date indicated below.
ARTICLE 1.0 – RECITALS AND PURPOSE.
1.1 The TOWN is the owner of a certain 15,989 square foot parcel of property
known as Well Site No.5 and legally described in Exhibit A (“TOWN
property”).
1.2 LICENSEE has inadvertently erected 2 (two) storage sheds with concrete
pads on said TOWN property.
1.3 LICENSEE has requested, and the Town has agreed to grant a revocable
license to the LICENSEE under the terms and conditions as hereinafter
specified in this Agreement.
ARTICLE 2.0 – TERMS AND CONDITIONS. In consideration of the TOWN’S
agreement to permit the LICENSEE to leave the two (2) existing storage sheds with
concrete pads on said TOWN property, TOWN and LICENSEE agree as follows:
2.1 TOWN hereby grants to the LICENSEE a revocable license to leave in place
the two (2) existing storage sheds with concrete pads on said TOWN
property with such limitations as are set forth herein, including, but not
limited to:
a. LICENSEE shall perform best management practices so as not to
engage in any activity which creates a foreseeable risk of damage
or injury to the Town’s drinking water supply as outlined in the
Town of Fraser Municipal Code, Article 3; Water Supply Protection
District, Sections 13-3-10 through 13-3-90.
b. The maintenance and repair of the 2 (two) existing storage sheds
allowed by this Agreement shall be at LICENSEE’S sole expense
and LICENSEE agrees to maintain said storage sheds in good
repair during the period of this Agreement. In addition, the
location of the two (2) storage sheds shall remain in the existing
locations as depicted on the attached Exhibit B.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
c. LICENSEE understands and agrees that the TOWN shall not be
liable or responsible for any costs related to any damage,
maintenance and/or repair of the two (2) storage sheds pursuant
to this Agreement.
2.2 The license as granted in paragraph 2.1 above shall continue from the date
of this Agreement to the time that this Agreement is terminated. The TOWN
may terminate this Agreement at any time by giving thirty (30) days written
notice in advance of the effective date of termination and specifying the date
of termination therein and, in the event the TOWN exercises said right to
terminate, LICENSEE expressly agrees to remove the storage sheds from
the TOWN’S property by the effective date of termination and return such
property to its original condition as promptly thereafter as is reasonably
possible. This license shall automatically renew each calendar year unless
there is a change in ownership.
2.3 LICENSEE expressly agrees to indemnify and hold harmless the TOWN and
any of its officers or employees from any and all claims, damages, liability, or
court awards, including costs and attorney’s fees that are or may be
awarded as a result of any loss, injury or damage sustained or claimed to
have been sustained by anyone, including, but not limited to, any person,
firm, partnership, or corporation, in connection with, arising out of, or relating
to the issuance of this license.
2.4 LICENSEE agrees to name the TOWN as an additional insured on their
insurance policy and provide written verification of same to the TOWN.
2.5 The TOWN does not waive, nor shall anything herein be construed as a
waiver of, any of the rights, privileges, or immunities granted to it under the
Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as
amended.
2.6 LICENSEE agrees to repair and reconstruct any damage to the TOWN”S
property prior to or immediately upon termination of this Agreement for any
reason and return such property to its original condition at the expense of
LICENSEE and at no expense to the TOWN.
ARTICLE 3.0 – ASSIGNMENT. This Agreement shall not be assigned by LICENSEE
without the prior written consent of the TOWN which may withhold its consent for any
reason.
ARTICLE 4.0 – EXHIBITS. All exhibits referred to in this Agreement are, by reference,
incorporated herein for all purposes.
ARTICLE 5.0 – INTEGRATION AND AMENDMENT. This Agreement represents the
entire Agreement between the parties and there are no oral or collateral agreements or
understandings. This Agreement may be amended only by an instrument in writing
signed by the parties. If any other provision of this Agreement is held invalid or
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
unenforceable, no other provision shall be affected by such holding, and all of the
remaining provisions of this Agreement shall continue in full force and effect.
ARTICLE 6.0 – NO THIRD PARTY BENEFICIARIES. It is expressly understood and
agreed that enforcement of the terms and conditions of this Agreement , and all rights of
action relating to such enforcement, shall be strictly reserved to the TOWN and the
LICENSEE, and nothing contained in this Agreement shall give or allow any such claim
or right of action by any third party on such Agreement.
TOWN OF FRASER
A Municipal Corporation
By:
Ed Cannon,
Town Manager
ATTEST:
By:
Town Clerk
LICENSEE
By:
Terry Stanford,
Rendezvous Colorado, LLC.
STATE OF COLORADO )
) ss.
COUNTY OF GRAND )
Subscribed and sworn to (affirmed) before me this day of 2022,
by .
Notary Public
My commission expires:
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TOWN OF FRASER
RESOLUTION NO. 2022-01-03
A RESOLUTION APPROVING FINAL ACCEPTANCE OF ALL IMPROVEMENTS
ASSOCIATED WITH THE SUBDIVISION IMPROVEMENT AGREEMENT (SIA) FOR LOT 1
AND LOT 2, ELK CREEK CONDOMINIUMS AT GRAND PARK AND RELEASE OF SURETY
WHEREAS, the Subdivision Improvement Agreement (SIA) for Lot 1 and Lot 2, Elk
Creek Condominiums at Grand Park (Reception # 2019004898) provided for a schedule for
completion of Improvements;
WHEREAS, Town staff has inspected all Improvements and has determined that all
such Improvements have been completed and meet the requirements for final acceptance by
the Town and any remaining surety given to ensure the completion of such Improvements
should be released.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1.The Fraser Town Board hereby finds and determines that: a) All Improvements have
been satisfactorily completed in accordance with the approved plans and specifications
for such Improvements; b) all warranty periods provided in the SIA and Fraser’s
regulations have ended or are waived; and c) all other applicable requirements for
acceptance of the Improvements have been satisfied or are hereby waived by the Board.
2.The Fraser Town Board hereby authorizes final acceptance of said Improvements and
the release of the remaining surety in the amount of $48,862.00
3.Payment of all applicable fees with in fifteen days of approval of the resolution or the
resolution will relapse.
READ, PASSED ON ROLL CALL VOTE, AND ADTOPTED BY THE BOARD OF TRUSTEES
THIS 5th DAY OF January, 2022.
Votes in favor: ___BOARD OF TRUSTEES OF THE
Votes opposed: ___TOWN OF FRASER, COLORADO
Abstained: ___
Absent:___
BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2022-01-04
A RESOLUTION APPROVING FINAL ACCEPTANCE OF ALL IMPROVEMENTS
ASSOCIATED WITH THE SUBDIVISION IMPROVEMENT AGREEMENT (SIA) FOR THE Elk
CREEK AT GRAND PARK FILING NO. 1 AND RELEASE OF SURETY
WHEREAS, the Subdivision Improvement Agreement (SIA) for Elk Creek at Grand Park
Filing No. 1 (Reception # 2016001819) provided for a schedule for completion of Improvements;
WHEREAS, Town staff has inspected all Improvements and has determined that all
such Improvements have been completed and meet the requirements for final acceptance by
the Town and any remaining surety given to ensure the completion of such Improvements
should be released.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1.The Fraser Town Board hereby finds and determines that: a) All Improvements have
been satisfactorily completed in accordance with the approved plans and specifications
for such Improvements; b) all warranty periods provided in the SIA and Fraser’s
regulations have ended or are waived; and c) all other applicable requirements for
acceptance of the Improvements have been satisfied or are hereby waived by the Board.
2.The Fraser Town Board hereby authorizes final acceptance of said Improvements and
the release of the remaining surety in the amount of $64,221.00
3.Payment of all applicable fees with in fifteen days of approval of the resolution or the
resolution will relapse.
READ, PASSED ON ROLL CALL VOTE, AND ADTOPTED BY THE BOARD OF TRUSTEES
THIS 5th DAY OF January, 2022.
Votes in favor: ___BOARD OF TRUSTEES OF THE
Votes opposed: ___TOWN OF FRASER, COLORADO
Abstained: ___
Absent:___
BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
East Grand Middle School
PO Box 2210
Granby, CO 80446
Date: November 10, 2021
Dear Grand County Companies,
We are excited to have four F/RST® Tech Challenge Teams this year at East Grand Middle
School. First Tech Challenge is an after school program for students, grades 7-12, to learn
about the fields of science, technology, engineering, and math (STEM) through hands-on
learning with robotics as its center focus. We are reaching out today in hopes of seeking team
funding.
Participating in FIRST Tech Challenge allows our teams to learn more about math and science
while expanding our knowledge of careers involving computer programming, business, and
engineering. As you may know, getting young people interested in these fields is very important
to our community, our state, and our great nation. Through the First Tech Challenge program,
robotics team members build and program robots. These robots then compete at regional
competitions, with the potential of qualifying for the First Tech Challenge Colorado State
Tournament and the World Championship Competition.
The program continues to grow at East Grand Middle School, as we now have four teams with
28 participants in total. We began five years ago with one team of eight students and are
extremely proud of all that we have accomplished and learned through this process. We are
very happy to be able to expand our robotics program and allow more people to join, although
adding a new team is expensive. The cost of creating a new team and purchasing the needed
robotics kits and competition fees is $1500.00 alone. Along with this added cost we need
additional tools and supplies for this new team. We are also in need of additional funds for two
REV Control Hubs, which are the brains of the robot and cost $330.00 each.
Since this program is expensive, community support is important. Our team would like to set up
a time with you to explain why we are so excited about FIRST Tech Challenge. We'd also like
to share with you the benefits of becoming a sponsor and other ways to support the FIRST Tech
Challenge. With these hard times, we understand that it is not an easy thing to donate or ask
for money from other local businesses. We know that other businesses have it just as hard.
Even if you just read the letter and are not able to sponsor this year, we thank you for your past
and possible future support.
More information about our program can be found by contacting our coaches, Missy Woods and
Rebecca Chernin at East Grand Middle School. Additional information about the FIRST Tech
Challenge program can be found at http://firstinspires.org/robotics/ftc.
Sincerely,
FIRST Tech Challenge Teams: Metal Minds, Gadgetrons, Birds of Prey, and the Grizzlies
Local Business Sponsor Form
EGMS Robotics
Thank you for your generous sponsorship of our FIRST Tech Robotics Challenge Team at East Grand
Middle School. This is a large expense and we appreciate your tax deductible financial assistance,
which enables students to participate in this unique opportunity. We are thankful for any amount
you are able to donate.
Team #13879 - EGMS Metal Minds
Team #15289 - EGMS Gadgetrons
Team #18793 EGMS Birds of Prey
New Team - EGMS Grizzlies
SPONSOR LEVELS: (please indicate)
Gold - $500+ donation
Silver - $250 - $499 donation
Bronze - $100- $249 donation
Thank you for being a member of the community, we appreciate ANYTHING you are able to donate!
Name of Donating Business:
Contact Address:
Contact Phone number:
Contact Person:
Make out your tax-deductible check to: EGSD
Please mail payment to: OR
East Grand Middle School
PO Box 2210
Granby, CO 80446
Please drop off to:
East Grand Middle School
251 W. Diamond Ave.
Granby, CO 80446
For questions and information, contact
Missy Woods - missyewpods(4)cgsd org or Rebecca Chernin - ir'ebecca.chernin ie sd.org
-1-
TOWN OF FRASER
BOARD OF TRUSTEES
Resolution No. 2022-01-05
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE FIRST AMENDMENT TO
AN IMPROVEMENT AGREEMENT PERTAINING TO GRAND PARK DRIVE
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER ,
COLORADO, THAT:
1. Subject to the Preliminary Acceptance of Roads Agreement between Cornerstone Winter
Park Holdings, LLC, Grand Park Development, LLC, the Town of Fraser, and the Town of
Winter Park being first executed by all the parties thereto, the Mayor is hereby authorized to
execute the First Amendment to an Improvement Agreement between the Town of Fraser
and Cornerstone Winter Park Holdings, LLC, pertaining to the Grand Park Drive Connector,
a copy of which is attached.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS _____ day of __________________________, 2022.
Votes in favor: ___ BOARD OF TRUSTEES OF THE
Votes opposed: ___ TOWN OF FRASER, COLORADO
Absent: ___
Abstained: ___ BY:_____________________________
Mayor
ATTEST:
( S E A L )
_______________________________
Town Clerk
1
FIRST AMENDMENT TO IMPROVEMENT AGREEMENT
THIS FIRST AMENDMENT TO IMPROVEMENT AGREEMENT (the “First
Amendment”) is made and entered into the _____ day of January 2022, by and between THE
TOWN OF FRASER, a Colorado municipal corporation (“Town”), and CORNERSTONE
WINTER PARK HOLDINGS, LLC, a Colorado limited liability company (“Cornerstone”).
1. Improvement Agreement. The Town and Cornerstone entered into an
Improvement Agreement pertaining to Grand Park Drive Connector effective March 31, 2021 and
recorded April 05, 2021 at Reception No. 2021003839 of the Grand County records (the
“Improvement Agreement”). This First Amendment amends and modifies the Improvement
Agreement. To the extent of any conflict between the Improvement Agreement and this First
Amendment, this First Amendment shall control. Except as specifically set forth in this First
Amendment, all of the terms and conditions of the Improvement Agreement are ratified and
affirmed by the Town and Cornerstone.
2. Construction Documents and Improvements. The Construction Documents
referred to and described in Paragraph 1B of the Improvement Agreement are amended and
modified such that the Construction Documents describing and defining the Improvements
governed by the Improvement Agreement are as follows:
a. One hundred percent (100%) construction plans for Kings Crossing Road
Extension (Issue 8, dated August 5, 2020);
b. One hundred percent (100%) construction plans for Grand Park Drive, Old
Victory Road and the Railroad Underpass (Issue 7E, dated October 16, 2020);
c. One hundred percent (100%) construction plans for roundabout: Old Victory
Road and Main Street (Issue 6, dated September 28, 2021).
(Collectively, the Improvements).
3. Preliminary Acceptance. Cornerstone has provided all required information and
documentation to Town for preliminary acceptance of the Improvements as set forth in Paragraph
5.1 of the Improvement Agreement. Town hereby provides its preliminary acceptance of the
Improvements, subject only to the exceptions set forth Paragraph 4 below.
4. Exceptions to Preliminary Acceptance. During its inspection of the
Improvements for purposes of providing preliminary acceptance, Town has identified certain items
within the Improvements which have either not been completed or have not been completed to the
satisfaction of Town (the “Punch List Items”). The Punch List Items requiring completion or
repair prior to preliminary acceptance by Town are set forth with specificity in Exhibits A and B,
attached hereto and incorporated herein. Cornerstone shall perform the work necessary to
complete the Punch List Items to the reasonable satisfaction of Town on or before June 30, 2022.
2
5. Punch List Surety. Simultaneous with execution of this First Amendment,
Cornerstone shall provide and has provided to Town surety in the form of cash or a letter of credit
in the amount of $233,400 to assure completion of the Punch List Items. In the event the Punch
List Items have not been completed by Cornerstone and preliminarily accepted by Town by July
31, 2022, Town may utilize the surety to complete the Punch List Items.
6. Warranty. The one-year warranty on the Improvements, as set forth in Paragraph
6 of the Improvement Agreement, shall commence with respect to all of the Improvements with
the sole exception of the Punch List Items on the date of this First Amendment. The one-year
warranty on the Punch List Items shall commence on the date of Town’s preliminary acceptance
of the Punch List Items.
IN WITNESS WHEREOF, Town and Cornerstone have set their hands and seals
effective the date first above written.
[SIGNATURE PAGES FOLLOW]
3
ATTEST: THE TOWN OF FRASER,
a Colorado statutory municipal corporation
______________________________ By: ______________________________
Town Clerk Mayor
STATE OF COLORADO )
) ss.
COUNTY OF GRAND )
The foregoing instrument was acknowledged before me this ____ day of January, 2022, by
____________________________, Mayor, and ____________________________, Town Clerk
of the Town of Fraser, a Colorado statutory municipal corporation.
WITNESS my hand and official seal.
My commission expires: ______________________
______________________________
Notary Public
4
CORNERSTONE WINTER PARK HOLDINGS, LLC,
a Colorado limited liability company
By: __________________________________________
Its: __________________________________________
STATE OF COLORADO )
) ss.
COUNTY OF GRAND )
The foregoing instrument was acknowledged before me this ____ day of January, 2022, by
____________________________, as _______________________ of Cornerstone Winter Park
Holdings, LLC, a Colorado limited liability company.
WITNESS my hand and official seal.
My commission expires: ______________________
______________________________
Notary Public
Project: Grand Park Drive
To: Grand Park Development
From: Town of Fraser
DOES NOT INCLUDE ITEMS WITHIN THE "KINGS CROSSING LOOP ROADS" AREA
UPDATED BY Fraser 12/9/21
Exhibit A
Sheet 1 of 2
The following items require the attention of the Contractor for completion or correction. This list may not be all-inclusive, and the failure to include any items on this list does not alter the responsibility of the Contractor to complete
all Work in accordance with the Contract Documents.
Item
oc on
Description
Correction/Completion Date Verification (Y/N
Cost Estim
e
Roadway and U
y Easement Agree en
Under Review
Landscape dedication documents
To be drafted
Valves
VO
edian of GPD east of Roundabout
Needs Concrete collar 14-3-260 (b) (11) (d
Finish final grade
Manholes
Surface Improvements
Pavement East of Roundabout (RA
Approx STA 5+70
Approx STA 6+70
Approx STA 6+2
GPD East of RA towards Market St. 2022 NEW WEST
PAVNG REDO
Top lift of asphalt failing density testing (700ft x 14ft x 2 Ian s=
19,600 sq ft x $3.50/sq ft= $68,600)
North side of Grand Park Drive (GPD) East of RA
(p.14)
North side of Grand Park Drive (GPD) East of RA
Both sides GPD (p.14)
South side of Grand Park Drive (GPD) East of RA
South Side of GPD (p.14)
Installed Type L Rip Rap at culvert that is not on approved plans.
(12 tons). rrlst aiied but where does Flip Rap drain to? Per Ilan`
•Install Type L Rip Rap (60 sq ft x 12" deep) (x2) (12 tons). lnst Nedi
but where does Rip Rap drain t s e " Plan?
Install Type L Rip Rap (4'x10'x12" deep) (5
ons
68,600.00
1,500.00
Install 12" curb chase per plan
3,500.00
GPD Bike Path
Bike path E.B. GPD towards gas station Pave bike path per plans. (700' x 10' x $5/sq ft).
35,000.00
Total Work Cost $ 108,600.00
ONLY INCLUDES ITEMS ON THE Grand Park
Drive, Old Victory Road and Railroad
Underpass Plan Set NOT WITHIN THE AREA
KNOWN AS "KINGS CROSSING LOOP ROADS"
Project: Old Victory Road
To: Grand Park Development
From: Town of Fraser
OT INCLUDE ITEMS WITHIN THE "KINGS CROSSING LOOP ROADS" AREA
UPDATED BY Fraser 12/9/21
Exhibit A
Sheet 2 of 2
The following items require the attention of the Contractor for completion or correction. This list may not be all-inclusive, and the failure to include any items on this list does not alter the responsibility of the Contractor to complete all Work
in accordance with the Contract Documents.
Item
Location (Area)
Description
Correction/Completion Date
Verification (Y/N
Cost Estima
e
Roadway and Utility Easement Agreemen
Under Review
Valves
Ex GPV027
NW of Roundabout on OVR
Lower Valve box to 1/2" below grade
Lower Valve box to 1/2below grade
1,000.00
Ex FHGPV028
Surface
p
ovements
NW of Roundabout on OVR
1,000.00
Pavemen
NWof Roundabout on OVR
Minor road damage from heavy equipment. Multiple areas, see power point. Note
for Final Acceptance Walk.
Repair asphalt separating/cracking. See photo.
Pavement transition is not seamless. Lump of asphalt behind seam. See photo.
Curb is damaged. Fix Curb.
Pavement
Pavement
NW of Roundabout on OVR
At Pork Chop NW of Roundabout
At Pork Chop NW of Roundabout
Curb
Bike Path
North of Roundabout on OVR at Leland
Creek Crossing
10,000.00
10,000.00
5,000.00
3,000.00
Transition to Bike Path needs to paved with asphalt per plan and to match adjacent
path
2,000.00
Total Work Cost $ 32,000.00
0 Li( RFLECTS ITEMS ON THE
Roundabout: Old Victory Road & Main
Street Plan Set NOT WITHIN THE AREA
KNOWN AS "KINGS CROSSING LOOP
ROADS"
Project: Grand Park Drive, Old Victory Road and Railroad Underpass
To: Grand Park Development ONLY INCLUDES ITEMS WITHIN THE "KINGS CROSSING LOOP ROADS" AREA
From: Town of Fraser
UPDATED BY Fraser 12/9/21
Exhibit B
Sheet 1 of 2
The following items require the attention of the Contractor for completion or correction. This list may not be all-inclusive, and the failure to include any items on this list does not alter the responsibility of the Contractor to complete
all Work in accordance with the Contract Documents.
tem Lac
ion
Area)
Description
Correction/Completion D
Verification (Y/N
Cost Estima
e
Utility Easement Document for Water/Sewe
GPD Extension past Kings Xing Extension
Under Revie
Utility Easement Document for Sewe
H10atoMHlOb
Under Revie
Bike Path Legal and Agreement
eland Creek Bike Path
egal has not been submitted/Agreement under review
Roadway and Utility Easement Agreement Under Review
Manholes
H02
Pg 6
Surface MH to proper final grade (buried
2,000.00
MH03
Pg 6 Repair broken riser ring. (Entails removal/repair of asphalt)
H07
Pg 7 Add Riser Ring. (Entails removal/repair of asphalt)
2,000.00
2,000.00
H09
Fire Hydrants
FH02
Surface Improvements
Pg 7 Repair broken riser rings. (Entails removal/repair of asphalt)
STA 1+21.47 Just west of Underpass (UP) near storm inlet (p.18
Sidewalk/Bike Path
East Side RA North and South of RA
Roundabout (RA
Roundabout
3 Pork Chops around RA
Pork chops around RA Install pavers (approx 3000 sq
2,000.00
50.00
000.00
4,000.00
,000.00
$ 15,000.00
Total Work Cost $ 55,150.00
ONLY INCLUDES ITEMS ON THE Grand Park
Drive, Old Victory Road and Railroad
Underpass Plan Set WITHIN THE AREA
KNOWN AS "KINGS CROSSING LOOP ROADS"
Project: Roundabout: Old Victory Road & Main Street
To: Grand Park Development
From: Town of Fraser
ONLY INCLUDES ITEMS WITHIN THE "KINGS CROSSING LOOP ROADS" AREA
UPDATED 8Y Fraser 12/9/21
Exhibit B
Sheet 2 of 2
The following items require the attention of the Contractor for completion or correction. This list may not be all-inclusive, and the failure to include any items on this list does not alter the responsibility of the Contractor to complete all Work
in accordance with the Contract Documents.
Item
cation (Area
Description
Correction/Completion Date Verification (Y/N
Cost Estimate
Roadway and Utility Easement Agree en
Under Review
Valves
anholes
Ex MHGPV018
Pg 6
Remove construction debris from trough and bench
150.00
Surface Improvements
Sidewalk pavement
North of RA at and beyond crosswalk per
new plans p.12
East of RA at crosswalk
Install asphalt (estimated 1000 sq ft) per new plans
Install 12" sidewalk chase and 4'x17'xl' Type VL Riprap per new plans
nstall Tpe C Inlet/32.49LF 24" RCP/8'xll'x1.5' Type L Riprap
2" Sidewalk Chase/VL Riprap per new plans
Type C Inlet/RCP/Riprap per new plans
3 Pork Chops
Roundabout
North of Southerly RA app ox 200
3 pork chops around RA
Roundabout
Install Pavers (1500 sq ft)OR CONCRETE
Install Pavers (2600 sq ft) OR CONCRETE
5,000.00
5,000.00
10,000.00
7,500.00
10,000.00
Total Work Cost $ 37,650.00
ONLY REFLECTS ITEMS ON THE
Roundabout: Old Victory Road & Main
Street Plan Set WITHIN THE AREA KNOWN
AS "KINGS CROSSING LOOP ROADS"
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
TOWN OF FRASER
ELECTION CALENDAR
REGULAR MUNICIPAL ELECTION - APRIL 5, 2022
January 4 First day to pick up and circulate nomination petition
January 24 Last day to circulate and file nomination petition
January 28 Last day for write-in candidate to file affidavit of intent
January 31 Last day to amend a nomination petition
January 31 Last day for nominees to withdraw
March 15 FCPA reports must be filed with Town Clerk
April 1 FCPA reports must be filed with Town Clerk
April 5 Election Day, polls open 7:00 a.m. – 7:00 p.m.
April 15 Last day to submit a certified written request for a recount
May 5 FCPA reports must be filed with Town Clerk
For further information, please contact the Town Clerk at 970.726.5491 or visit
our website at www.frasercolorado.com.