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Home My Public Portal AboutTBP 2022-05-04Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday May 4, 2022 6:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSg Participate in the meeting through our virtual platform Zoom Meeting Information https://us02web.zoom.us/j/2590408013 Meeting ID:259 040 8013 Phone 1 -346 -248 -7799 Workshop - Development Code Update Roll Call Approval Of Agenda Consent Agenda Minutes April 20, 2022 TBM 2022 -04 -20.Pdf Sign In Sheet April 20, 2022.Pdf Resolution 2022 -05 -04 Grand County Fishing Company Winter Park Flyfisher License Resolution 2022 -05 -04 Grand Fishing License.pdf 2022 Winter Park Flyfishing License 2022 FINAL.pdf Discussion And Possible Action Regarding Committee Appointments 2020 -2022 Committee Appointments.pdf 2020 -2022 Committee Attendance.pdf Economic Development Advisory Committee Applications.pdf Public Arts Committee Applications.pdf Water Wastewater Advisory Committee Applications.pdf Committee Appointment Resolutions Resolution 2022 -05 -01 EDAC Appointment.pdf Resolution 2022 -05 -02 PAC Appointment.pdf Resolution 2022 -05 -03 WWC Appointment.pdf Resolution 2022 -05 -05 Planning Commission Appointment Resolution 2022 -05 -05 Planning Commission Appointment.pdf Deputy Clerk Position May 4 Staff Memo On Deputy Clerk Position.pdf 2022 Deputy Clerk.pdf Fraser River Valley Regional Housing Partnership Appointment - Ed Draft Board Application.pdf Northwest Colorado Council Of Governments Appointment - Ed Human Resources Thank You To The Election Judges - Ed Byers Avenue Waterline Replacement And Cozens Bathroom Updates - Ed Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk) Updates Committee Minutes PAC 3_18_22.Pdf PAC 4_15_22.Pdf PCM 2022 -03 -23.Pdf WWC 2022 -01 -11.Pdf Building Report Fraser Report March 2022.Pdf Adjourn UPCOMING MEETING WEDNESDAY, MAY 18, 2022 BOARD OF TRUSTEES Please contact the Town Clerk to request accommodations to assist people with disabilities to participate in public meetings. Listening devices for people with hearing impairment are available upon request. Town Clerk, Antoinette McVeigh 970 -531 -9943 or amcveigh@town.fraser.co.us 1.6:00 P.M. 2.7:00 P.M. 3. 4. a. Documents: b. Documents: 5. a. Documents: a.i. Documents: b. Documents: c. Documents: d. Documents: e. f. g. h. 6. 7. a. Documents: b. Documents: 8. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday May 4, 2022 6:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSg Participate in the meeting through our virtual platform Zoom Meeting Informationhttps://us02web.zoom.us/j/2590408013 Meeting ID:259 040 8013 Phone 1 -346 -248 -7799Workshop- Development Code UpdateRoll CallApproval Of AgendaConsent AgendaMinutes April 20, 2022TBM 2022 -04 -20.PdfSign In Sheet April 20, 2022.PdfResolution 2022 -05 -04 Grand County Fishing Company Winter Park Flyfisher License Resolution 2022 -05 -04 Grand Fishing License.pdf 2022 Winter Park Flyfishing License 2022 FINAL.pdf Discussion And Possible Action Regarding Committee Appointments 2020 -2022 Committee Appointments.pdf 2020 -2022 Committee Attendance.pdf Economic Development Advisory Committee Applications.pdf Public Arts Committee Applications.pdf Water Wastewater Advisory Committee Applications.pdf Committee Appointment Resolutions Resolution 2022 -05 -01 EDAC Appointment.pdf Resolution 2022 -05 -02 PAC Appointment.pdf Resolution 2022 -05 -03 WWC Appointment.pdf Resolution 2022 -05 -05 Planning Commission Appointment Resolution 2022 -05 -05 Planning Commission Appointment.pdf Deputy Clerk Position May 4 Staff Memo On Deputy Clerk Position.pdf 2022 Deputy Clerk.pdf Fraser River Valley Regional Housing Partnership Appointment - Ed Draft Board Application.pdf Northwest Colorado Council Of Governments Appointment - Ed Human Resources Thank You To The Election Judges - Ed Byers Avenue Waterline Replacement And Cozens Bathroom Updates - Ed Open Forum a) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk) Updates Committee Minutes PAC 3_18_22.Pdf PAC 4_15_22.Pdf PCM 2022 -03 -23.Pdf WWC 2022 -01 -11.Pdf Building Report Fraser Report March 2022.Pdf Adjourn UPCOMING MEETING WEDNESDAY, MAY 18, 2022 BOARD OF TRUSTEES Please contact the Town Clerk to request accommodations to assist people with disabilities to participate in public meetings. Listening devices for people with hearing impairment are available upon request. Town Clerk, Antoinette McVeigh 970 -531 -9943 or amcveigh@town.fraser.co.us 1.6:00 P.M.2.7:00 P.M.3.4.a.Documents:b.Documents: 5. a. Documents: a.i. Documents: b. Documents: c. Documents: d. Documents: e. f. g. h. 6. 7. a. Documents: b. Documents: 8. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished Board of Trustees Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday May 4, 2022 6:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channel https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSg Participate in the meeting through our virtual platform Zoom Meeting Informationhttps://us02web.zoom.us/j/2590408013 Meeting ID:259 040 8013 Phone 1 -346 -248 -7799Workshop- Development Code UpdateRoll CallApproval Of AgendaConsent AgendaMinutes April 20, 2022TBM 2022 -04 -20.PdfSign In Sheet April 20, 2022.PdfResolution 2022 -05 -04 Grand County Fishing Company Winter Park Flyfisher LicenseResolution 2022 -05 -04 Grand Fishing License.pdf2022 Winter Park Flyfishing License 2022 FINAL.pdfDiscussion And Possible Action RegardingCommittee Appointments2020-2022 Committee Appointments.pdf2020-2022 Committee Attendance.pdfEconomic Development Advisory Committee Applications.pdfPublic Arts Committee Applications.pdfWater Wastewater Advisory Committee Applications.pdfCommittee Appointment ResolutionsResolution 2022 -05 -01 EDAC Appointment.pdfResolution 2022 -05 -02 PAC Appointment.pdfResolution 2022 -05 -03 WWC Appointment.pdfResolution 2022 -05 -05 Planning Commission AppointmentResolution 2022 -05 -05 Planning Commission Appointment.pdfDeputy Clerk PositionMay 4 Staff Memo On Deputy Clerk Position.pdf2022 Deputy Clerk.pdfFraser River Valley Regional Housing Partnership Appointment - EdDraft Board Application.pdfNorthwest Colorado Council Of Governments Appointment - EdHuman ResourcesThank You To The Election Judges - EdByers Avenue Waterline Replacement And Cozens Bathroom Updates - EdOpen Foruma) Business not on the agenda (If you would like to request time on the agenda please contact the Town Clerk) Updates Committee Minutes PAC 3_18_22.Pdf PAC 4_15_22.Pdf PCM 2022 -03 -23.Pdf WWC 2022 -01 -11.Pdf Building Report Fraser Report March 2022.Pdf Adjourn UPCOMING MEETING WEDNESDAY, MAY 18, 2022 BOARD OF TRUSTEES Please contact the Town Clerk to request accommodations to assist people with disabilities to participate in public meetings. Listening devices for people with hearing impairment are available upon request. Town Clerk, Antoinette McVeigh 970 -531 -9943 or amcveigh@town.fraser.co.us 1.6:00 P.M.2.7:00 P.M.3.4.a.Documents:b.Documents:5.a.Documents:a.i.Documents:b.Documents:c.Documents:d.Documents:e.f.g.h.6. 7. a. Documents: b. Documents: 8. Board Staff Direct : Define the service, product or value to be delivered Lead : Future focused planning Protect : Establish the operational boundaries to be respected by Staff and monitored by the Board Manage : Now focused policy and procedural guidance to ensure on time, on budget, and on target service delivery Enable : Advocacy, resource development, and role discipline Accomplish : Ensure the work defined by the direction of the Board of Trustees is accomplished FRASER BOARD OF TRUSTEES MINUTES DATE:April 20, 2022 MEETING:Board of Trustees Regular Meeting PLACE:Fraser Town Hall Board Room and Virtually PRESENT Board:Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Kaydee Fisher Staff:Town Manager, Ed Cannon; Town Clerk, Antoinette McVeigh; Assistant Town Manager, Michael Brack; Town Planner Catherine Trotter, Public Works Director, Russell Pennington, Chief of Police Glen Trainor Others:See attached list Mayor Vandernail called the meeting to order at 7:05 p.m. 1.Rollcall: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Kaydee Fisher 2.Elected Official Oath of Office Town Clerk McVeigh sworn in elected officials Kaydee Fisher, Lewis Gregory and Katie Soles. Trustee Gregory was seated with the Trustees. 3.Thank you to Trustee Andy Miller The Board thanked Andy Miller for his dedication to the town. 4.Approval of Agenda: Trustee Soles moved, and Trustee Cerkvenik seconded the motion to approve amended the agenda to move item Discussion item c) Mayor Pro-Tem to item a), and Camber Brewing Special Event Permit to item c). Motion carried: 7-0. 5.Consent Agenda: a)Minutes April 6, 2022 Trustee Waldow moved, and Trustee Cerkvenik seconded the motion to approve the consent agenda. Motion carried: 7-0. 6.Discussion and Possible Action: a)Resolution 2022-04-05 Appointment of The Mayor Pro-Tem Mayor Vandernail moved to appoint Trustee Waldow as Mayor Pro-Tem. Trustee Soles moved to appoint Brian Cerkvenik as the Mayor Pro-Tem. Trustee Cerkvenik moved to Page 2 of 3 appoint Trustee Waldow as Mayor Pro-Tem and Trustee Quinn seconded the motion. Motion carried: 7-0. b)Resolution 2022-04-04 Municipal Appointments Trustee Waldow moved, and Trustee Soles seconded the motion to appoint: Town Clerk: Antoinette McVeigh Town Attorney: Kent Whitmer Town Treasurer: Rob Clemens Municipal Judge: Ronald W Carlson Alternate Municipal Judge: Thad Renaud Motion carried: 7-0. c)Camber Brewing Special Event Permit Application Trustee Cerkvenik moved, and Trustee Quinn seconded the motion to approve the Camber Brewing Special Event Permit Application. Motion carried: 7-0. d)Resolution 2022-04-07 Grant Agreement for Operation Turnkey Grant for Procurement of Victoria Village Trustee Waldow moved, and Trustee Soles seconded the motion to approve Resolution 2022-04-07 Grant Agreement for Operation Turnkey Grant for Procurement of Victoria Village. Motion carried: 7-0. e)Resolution 2022-04-06 Authorizing the Town Manager to Sign Bridge Loan Documents Trustee Soles moved, and Trustee Waldow seconded the motion to approve Resolution 2022-04-06 Authorizing the Town Manager to Sign Bridge Loan Documents. Motion carried: 7-0. f)Resolution 2022-04-08 Approving an Intergovernmental Agreement Establishing Fraser Valley Housing Partnership Trustee Soles moved, and Trustee Quinn seconded the motion to approve Resolution 2022-04-08 Approving an IGA Establishing Fraser Valley Housing Partnership. Motion carried: 5-2, Nay Waldow and Fisher. g)Byers Avenue Waterline Replacement and Effects on Service Lines Update The Town is working to secure a contractor to complete the Byers Avenue Waterline Replacement in 2022. The Town will work with homeowners on Byers Avenue to incentivize replacing the homeowners service line simultaneously during the project. If the main line and service line can be done concurrently this is a cost savings to the homeowner. h)Cozens Open Space Bathroom Update The Town is working to secure a contractor to complete the Cozens Open Space Bathrooms. Town Planner Trotter has reached out to DOLA in an effort to extend the Page 3 of 3 deadline to complete the project. If DOLA agrees the Town can still receive the Grant money for the project. i)Authorized Users Update for Town Accounts Trustee Gregory moved, and Trustee Soles seconded the motion to move to update the authorized users to have access to the following Town of Fraser accounts: Colorado Trust, US Bank, Bank of the West, Citywide Bank and United Business Bank by removing the previous Finance Manager Beth Williams and adding the current Finance Director Rob Clemens. Rob Clemens will have full access to the accounts but will not have check signing authority. Motion carried: 7-0. 7.Open Forum: Berkeley George, a Byers Avenue resident thanked the town for the update on the Byers Avenue waterline replacement and asked some questions regarding the project. 8.Updates: a)Marketing and Communications Manager Wieck presented the Explore Fraser Website, The Mountain Mural Festival is scheduled for August 5-7, Music in the Park will begin on June 28. b)Trustee Soles requested someone to attend the Working Group on May 6 in her absence. Town Manager Ed Cannon will attend. c)Trustee Cerkvenik mentioned at the WWAC meeting the tap fee on vacant land had been discussed. No action taken. d)The Board will need to make a new appointment to NWCCOG as Trustee Miller was previously the Fraser representative. e)Board Retreat, staff will look at dates in May. 9.Executive Session: For discussion of a personnel matter under C.R.S. Section 24-6-402(4)(f)(I) and not involving any specific employees who have requested discussion of the matter in open session. Regarding Personnel, include Town Manager Ed Cannon. Trustee Cerkvenik moved, and Trustee Soles seconded the motion to open the Executive Session at 8:34 p.m. Motion carried: 7-0. Trustee Soles moved, and Trustee Gregory seconded the motion to close the Executive Session at 9:36 p.m. Motion carried: 7-0. 10.Adjourn: Trustee Soles moved, and Trustee Waldow seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:36 p.m. _____________________________ Antoinette McVeigh, Town Clerk TOWN BOARD REGULAR MEETING REGISTRATION SHEET APRIL 20, 2022 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation. A maximum of six (6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting, we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and email on the sign in sheet. Thank you for your cooperation. NAME De/YNS -god e-_9 PHYSICAL ADDRESS 187 Bi'r'r`s P' EMAIL dsoie8peo-st r.t.KlbZ'i'e . -.0P.Y 5wlm_ keI� (,,ev2,L 117 3S live_ 3u(ice" €�u/c (9ec/gf,COW; a , J iCAC • ..c v l o `^�`� .� - 1 t Ti .r+.1 b - p sw P �J Ttu.r+beS0-‘a Nt e. a- .., alx0, 6-fe 0 y i 7,. .4 0rioiJ Icsr1( oFxo, crlvCvr(4to : 1. .(r4."' f - '(',ad 4it 71! ' 64947 -,/i LrYie 24A1,1641(Ca*,GC ?Q', -c '7x 15v 5 AA., �C� (A)? /w, 1 TOWN OF FRASER RESOLUTION NO. 2022-05-04 A RESOLUTION AUTHORIZING EXECUTION OF A LICENSE FOR GUIDING AND CASTING LESSONS ON COZENS RANCH OPEN SPACE AND FRASER PONDS 1 AND 2 BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1.The Mayor is hereby authorized to execute the attached license agreement for commercial guiding and casting lessons on Cozens Ranch Open Space and Fraser Ponds 1 and 2 after Grand County Water and Sanitation District #1 has aproved the agreement. DULY MOVED, SECONDED AND ADOPTED THIS 4TH DAY OF MAY, 2022. Votes in favor: ___BOARD TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Absent: ___ Abstained: ___BY: Mayor ATTEST: (S E A L) Town Clerk LICENSE AGREEMENT Permission is hereby granted by the Town of Fraser and Grand County Water and Sanitation District #1 (District)(hereinafter referred to as "Town"and “District,”respectively)to Grand County Fishing Company/Winter Park Flyfisher (hereinafter referred to as "Licensee")for "commercial recreational"use of its public lands in connection with guided wade fishing trips along and within the Fraser River lands owned by the Town,located south of CR 804 and north of Rendezvous Road and commonly known as Cozens Ranch Open Space,and conducting fly casting classes and lessons on the Fraser Ponds 1 and 2 owned District (hereinafter referred to as "Subject Lands"). This license is subject to all provisions of the commercial operational guidelines contained herein,the State of Colorado outfitter licensing requirements,and is limited to use of the Subject Lands for the purpose of conducting guided fishing trips and fly-casting classes and lessons only. A copy of this license shall be carried by guides, employees, and representatives of the Licensee while operating activities on the subject lands. This license has been granted pursuant to the following stipulations: 1.The Licensee shall operate as a licensed and bonded Active Outfitter under the permit number as issued by the State of Colorado,Department of Regulatory Agencies.All guides employed by the Licensee will adhere to all pertinent regulations of the State of Colorado and all will maintain First Aid and CPR training certificates.Additionally,all will be equipped with appropriate first aid equipment during the conduct of all commercial operations. 2. The Licensee’operations shall be limited to guided fishing trips and fly-casting classes and lessons only (Activities). a.Guided fishing trips shall include no more than one guide and two clients and are limited to 20 user days per year.A user day is defined as one client a day.Two clients on a single day constitute 2 used days. b.Fly-casting lessons shall have a maximum class size of eight (8)participants and may occur on Fraser Ponds 1 or 2. Lessons shall not exceed two hours. c.Hours of operation for guided trips and fly-casting lessons are between 8:00 AM to 6:00 PM. d.No Activities are permitted on any federally recognized holiday or during any special events on the Subject Lands. 3. The Licensee shall maintain daily logs and reports of Activities.Reports shall be submitted to the Town monthly. Reports shall include the following information: a. Section of river fished and number in party. b. Water temperature and clarity. c. Observance of angling pressure (light, medium, heavy). d. Fish count by species (Rainbow, Brown, Cutthroat, etc.). e. Water level as reported by the United States Geological Survey. 4. The Licensee's operations will be conducted in an "environmentally friendly"manner and shall be limited to catch and release fishing employing barbless hooks only.Any changes in the aquatic habitat (i.e.,moving or placing of any structure)and trimming of any vegetation or other physical changes to the Subject Lands are strictly prohibited.No Activities shall occur on the Subject Lands when water temperatures exceed 65 degrees Fahrenheit. 5. This license does not provide the Licensee with any authority to enforce any local,state,or federal laws or regulations,nor does it exempt the Licensee from any such laws or regulations. The Licensee is encouraged to report any violations to State Wildlife Officers or local law enforcement officers but shall not initiate or undertake any enforcement contact or actions. 6. The Licensee shall maintain a current business license with the Town and shall maintain a current outfitter license with the State. 7. This license does not provide any special parking or access privileges on the Subject Lands,and the Licensee does not have priority over any special events conducted on or any other public use of the Subject Lands. The Licensee agrees to assume all responsibility for any risks associated with the use or condition of the Subject Lands or the Town/District owned facilities on it,and the Activities conducted pursuant to this License.The Licensee hereby forever releases and discharges the Town and District and all of their agents and employees from any and all liabilities,claims,demands,or causes of action that the Licensee may hereinafter have for injuries or damages arising out of the use or condition of the Subject Lands or the Town/ District owned facilities on it. The Licensee further agrees to obtain a similar in writing from any and all other clients engaged in the Activities,including employees and guests of the Licensee,such release is attached hereto and incorporated herein by this reference.Such form of release bearing the original signature of each participant in the Activities shall be obtained before commencement of the Activities and shall be delivered to the Town along with a monthly report of the month in which the Activities occur. The Licensee further agrees to indemnify and hold the Town and District harmless from and against all damages,losses,claims,judgments,costs and expenses,including attorney's fees,suffered or incurred by the Town and/or District in connection with or as a result of the use or condition of the Subject Lands,the Town or District owned facilities on it,or the Activities permitted hereby,including but not limited to any claims by third parties who may use the Subject Lands or the Town or District owned facilities on it. Prior to commencement of any Activities pursuant to this License,the Licensee shall provide the Town with a current certificate of liability insurance and endorsement naming the Town and District as an additional insured,which provides coverage for the risks specified in the preceding paragraph in the following minimum amounts:$1,000,000 combined single limit per occurrence and $2,000,000 aggregate. Nothing contained herein shall be deemed a waiver by the Town or District of the monetary limitations or any other rights,immunities and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101,et.seq.,Colorado Revised Statutes,as the same may from time to time be amended, or otherwise available to the Town, its officers or employees. Town and District reserves the right to revoke the permission granted herein to use the Subject Lands at any time prior to or during the scheduled Activities,with or without cause and without liability to the Licensee or anyone else on account of such revocation.Such revocation shall be effective upon oral or written notice to the Licensee. This license is nontransferable. This license has been issued for the period of June 1,2022,through October 15,2022 only and is subject to renewal on an annual basis. _________________________________________________________ DATE Town of Fraser By Philip Vandernail, Mayor __________________________________________________________ DATE Grand County Water and Sanitation District #1 By Arthur Ferrari, President ________________________________________________________ DATE Grand County Fishing Co./Winter Park Flyfisher By Jeff Ehlert FISHING WARNING, ASSUMPTION of RISK, LIABILITY RELEASE, INDEMNITY and HOLD HARMLESS AGREEMENT PLEASE READ CAREFULLY BEFORE SIGNING. THIS IS A RELEASE OF LIABILITY AND WAIVER OF CERTAIN LEGAL RIGHTS. The person who is fishing on Town of Fraser,Colorado,property shall be referred to hereinafter at “PARTICIPANT”.“THE UNDERSIGNED”means only the PARTICIPANT when the PARTICIPANT is age 18 or older OR it means both the PARTICIPANT and the PARTICIPANT’s parent or legal guardian when the PARTICIPANT is under the age of 18.THE UNDERSIGNED agree and understand that Fishing (hereinafter the “ACTIVITY”)can be HAZARDOUS AND INVOLVES THE RISK OF PHYSICAL INJURY OR DEATH. THE UNDERSIGNED agree and understand that there are risks associated with participating in the ACTIVITY and that falls,INJURIES AND/OR DEATH may result from engaging in the ACTIVITY.THE UNDERSIGNED agree and understand that risks include,but are not limited to:use of equipment,hooks, natural and manmade hazards,surface and environmental conditions,falls,drowning,water currents and conditions, dehydration, the effects of high elevations, and strenuous physical exertion. In consideration for allowing the PARTICIPANT to participate in the ACTIVITY, THE UNDERSIGNED hereby ASSUME ALL RISKS associated with the PARTICIPANT’s participation in the ACTIVITY. Additionally, THE UNDERSIGNED AGREE TO HOLD HARMLESS, RELEASE, DEFEND AND INDEMNIFY the Town of Fraser, Colorado, and its insurance carriers, agents, employees, representatives, assignees, officers, and directors (each hereinafter as “RELEASED PARTY”) FOR ANY AND ALL LIABILITY and/or claims for injury or death to persons or damage to property arising from the PARTICIPANT’s participation in the ACTIVITY, including those claims based on any RELEASED PARTY’s alleged or actual NEGLIGENCE or BREACH OF any express or implied WARRANTY. THE UNDERSIGNED take full responsibility for any injury or loss to PARTICIPANT,including death, which PARTICIPANT may suffer,arising in whole or in part out of the ACTIVITY.By signing this release, THE UNDERSIGNED AGREE NOT TO SUE any RELEASED PARTY and agree they are releasing any right to make a claim or file a lawsuit against any RELEASED PARTY.THE UNDERSIGNED further AGREE TO DEFEND AND INDEMNIFY each RELEASED PARTY for any and all claims of THE UNDERSIGNED and/or a THIRD PARTY arising in whole or in part from the PARTICIPANT’s participation in the ACTIVITY.THE UNDERSIGNED agree to pay all costs and attorney’s fees incurred by any RELEASED PARTY in defending a claim or suit brought by or on behalf of THE UNDERSIGNED. THE UNDERSIGNED represent that the PARTICIPANT is in good health and there are no special problems associated with his/her care. THE UNDERSIGNED authorize any RELEASED PARTY and/or their authorized personnel to call for medical care for the PARTICIPANT or to transport the PARTICIPANT to a medical facility or hospital if, in the opinion of such personnel, medical attention is needed. THE UNDERSIGNED agree that upon the PARTICIPANT’s transport to any such medical facility or hospital that the RELEASED PARTY shall not have any further responsibility for the PARTICIPANT. Further, THE UNDERSIGNED agree to pay all costs associated with such medical care and related transportation provided for the PARTICIPANT and shall indemnify and hold harmless the RELEASED PARTY from any costs incurred therein, or any claims arising therefrom. In consideration for allowing the PARTICIPANT to participate in the ACTIVITY and for using the Town of Fraser,Colorado,property,THE UNDERSIGNED agree that ANY AND ALL CLAIMS for injury and/or death arising from the PARTICIPANT’s participation in the ACTIVITY shall be GOVERNED BY COLORADO LAW and EXCLUSIVE JURISDICTION of any claim shall be in the DISTRICT COURT residing where the alleged incident occurred or in the FEDERAL COURT FOR THE STATE OF COLORADO. In the case of a minor PARTICIPANT,the undersigned parent or legal guardian acknowledges that he/she is also signing this release on behalf of the minor PARTICIPANT and that the minor PARTICIPANT shall be bound by all the terms of this release.Additionally,by signing this release as the parent or legal guardian of a minor STUDENT,the parent or legal guardian understands that he/she is waiving certain rights on behalf of the minor that the minor otherwise may have.The undersigned parent or legal guardian agree that but for the foregoing,the minor PARTICIPANT would not be permitted to participate in the ACTIVITY. By signing this release without a parent or guardian’s signature, the PARTICIPANT represents that he/she is at least 18 years of age, or, if signing as the parent or guardian of the PARTICIPANT, you represent that you are the legal parent or guardian of the minor PARTICIPANT. This release shall be binding to the fullest extent permitted by law.If any part of this release is deemed to be unenforceable,the remaining terms shall be an enforceable contract between the parties.This release shall be binding upon the assignees,subrogors,distributors,heirs,next of kin,executors and personal representatives of THE UNDERSIGNED. PARTICIPANT understands and agrees that the Town of Fraser, Colorado, is relying on, and does not waive or intend to waive by any provision of this Liability Release, the monetary limitations or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act, Section 24-10- 101, et seq., Colorado Revised Statutes, as the same may from time to time be amended, or otherwise available to Fraser, its officers or employees. I HAVE CAREFULLY READ THE FOREGOING LIABILITY RELEASE,UNDERSTAND ITS CONTENTS,AND AM AWARE THAT I AM RELEASING CERTAIN LEGAL RIGHTS THAT I OTHERWISE MAY HAVE. _________________________________________________________________________ ________ Printed Name of PARTICIPANT Signature of PARTICIPANT Date _________________________________________________________________________ ________ Printed Name of Parent/Legal Guardian #1 Signature of Parent/Legal Guardian #1 Date _________________________________________________________________________ ________ Printed Name of Parent/Legal Guardian #2 Signature of Parent/Legal Guardian #2 Date Emergency Contact: ( )___________________ NAME/RELATION TELEPHONE Position Name Application Eligibility EDAC 1 (Required)Paula Stewart yes EDAC 2 (Required)Barry Young yes EDAC 3 (Required)Kelsey Young yes EDAC 4 (Required)Autumn Bishop yes EDAC 5 (Required)Tara Rose Hendricks no EDAC 6 (Optional)Brian Nicholes no EDAC 7 (Optional) Applicant Nicole Spiteri yes PAC 1 (Required)Steve Fitzgerald yes PAC 2 (Required)Eric Vandernail yes PAC 3 (Required)Callie McDermott yes PAC 4 (Required)Cynthia McCoy yes PAC 5 (Required)Jerliyn Suster yes PAC 6 (Optional)Kerry Crandell yes PAC 7 (Optional)Lisa Baird yes PAC 8 (Optional)Tara Rose Hendricks no PAC 9 (Optional)Jeffery Bartholomew no PAC 10 (Optional)Natalie Grote no PAC 11 (Optional)Sean Yarrough no Planning Commission 1 Bob Gnuse yes All members of the Planning Commission shall be bona fide residents of the Town, and, if any member ceases to reside in the Town, his or her membership on the Planning Commission shall immediately terminate. Planning Commission 2 Margarette Bowles no Planning Commission 3 Jean Wolter no Planning Commission 4 Parnell Quinn Mayor Appt. term exp 2/24 Planning Commission 5 Sam Brewer Mayor Appt. term exp 2/24 Planning Commission 6 Katie Soles Board Appt. term exp 2/22 Planning Commission 7 Philip Vandernail term exp. 2/24 Applicant Andrew Miller yes Water Wastewater 1 Bob Wolf yes Water Wastewater 2 Dennis Soles yes Water Wastewater 3 Ron Anderson no Water Wastewater 4 Eileen Waldow term exp 2/24 Water Wastewater 5 Brian Cerkvenik term exp 2/24 Mayor Pro-Tem Eileen Waldow (Term 2024)At its first meeting following each biennial election, the Board of Trustees shall choose one (1) of the Trustees as Mayor Pro Tem. Town Clerk Antoinette McVeigh Town Attorney Kent Whitmer Town Treasurer Rob Clemens Municipal Judge Ronald W Carlson All members of the Committee shall be bona fide residents within the Fraser Valley Metropolitan Recreation District boundaries, or own property within the Town, or have at least ten percent (10%) ownership interest in a business that owns property within the Town, or hold a management position with a business located in Fraser. Town or hold a management position with a business located in Fraser. Committee members shall have expertise or experience in one (1) or more of the following or related areas: (1) Legal, sales, marketing, finance and capital fundraising. (2) Strategic planning, community development and engineering. (3) Entrepreneurial, business development and job creation. (4) Telecommunications/internet, resort/tourism, retail, service/transportation, lodging/hospitality, energy/utilities, or commercial/office real estate. All members of the Committee shall be bona fide residents within the Fraser Recreation District boundaries, or own property within the Town, or have at least ten percent (10%) ownership interest in a business that owns property within the Town, or hold a management position with a business located in Fraser. Committee members shall have higher education, expertise or experience in visual and performing arts or in related areas. The Mayor shall serve as an ex officio member of the Planning Commission. One (1) member of the Board of Trustees shall be selected by the Mayor to serve as an ex officio member of the Planning Commission. In case of a vacancy, if no member of the Board of Trustees is willing to fill the vacancy, the Mayor may appoint a resident of the Town to serve until the next regular election. One (1) member of the Board of Trustees shall be selected by the Board of Trustees to serve as an ex officio member of the Planning Commission. In case of a vacancy, if no member of the Board of Trustees is willing to fill the vacancy, the Board of Trustees may appoint a resident of the Town to serve until the next regular election. The remaining four (4) members of the Planning Commission shall be residents appointed by the Mayor to serve as members of the Planning Commission. The Planning Commission shall elect a Chairperson from among the members appointed by the Mayor and create and fill such other of its offices as it may determine. The Water and Wastewater Advisory Committee shall consist of two (2) ex officio members who shall be members of the Board of Trustees selected by the Board of Trustees. The balance of the Water and Wastewater Advisory Committee shall consist of three (3) members appointed by the Board of Trustees. All members of the Water and Wastewater Advisory Committee may be compensated as established by resolution of the Board of Trustees. All appointed officers shall be appointed by the Board of Trustees within thirty (30) days after each regular election, and shall hold their respective offices until the next regular election and until their respective successors are appointed and qualify EDAC Number of meetings attended Number of EDAC Meetings April 2020- March 2022 Barry Young 9 Paula Metcalf (Appt. 10/20)4 Kelsey Young (Appt. 2/21)2 Autumn Bishop (Appt 2/21)1 PAC Number of meetings attended Number of PAC Meetings May 2020-March 2022 Eric Vandrnail 22 Callie McDermott 22 Lisa Baird 19 Steve Fitzgerald 23 Jerilyn Suster (Appt. 8/20)17 Cynthia McCoy (Appt 6/21 11 Kerry Crandell (Appt 6/21)7 WWC Number of meetings attended Number of WWC Meetings May 2020-March 2022 Eileen Waldow 7 Philip Vandernail 5 Bob Wolf 6 Ron Anderson 6 Parnell Quinn 2 Brian Cerkvenik 3 Dennis Soles 6 Planning Commission Number of meetings attended Number of PC Meetings May 2020- March 2022 Katie Soles 11 Parnell Quinn 11 Sam Brewer 12 Jean Wolter 9 Philip Vandernail 8 Margarett Bowles 10 Bob Gnuse 12 9 24 7 13 From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Sunday, April 24, 2022 2:18:08 PM Committee Application First Name Paula Last Name Stuart Address 87 Byers View City Fraser State CO Zip Code 80442 Phone Number 908-507-4744 Email Address stuartpaula49@gmail.com Committee applying for Economic Development Committee What interests you about serving on this committee? I would like to see this committee revitalized and since I have made Fraser my permanent home, I believe it is vital that the town continue to be a great place to live and work. Why should the Town Board consider you for appointment/reappointment to this committee? I have extensive background in sales, marketing, legal and finance. I am currently President of the Board of Colorado Headwaters Land Trust and a member of the Lions Club here in Fraser Valley. I am committed to volunteering my time to help in any way to help the Town Board and Town Manager be successful in planning for future economic development. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? I have a bachelor's degree from New York University in Economics and a Masters in Environmental Law from Vermont Law School. I have worked in sales and marketing for International Paper, Shawmut National Bank and Fleet Bank. I have had my own business in the crafts area and also in consulting for a number of companies. I also served for many years on the Environmental Commission in my previous hometown of Bernardsville, NJ. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? I believe that I bring a perspective of working for the State of New Jersey buying land to protect the water supply and negotiating conservation easements on large private land holdings in New Jersey. My work with the Colorado Headwaters Land Trust also provides a viewpoint of the ranch and landowner communities in Grand County. What do/would you enjoy most about serving on this committee? I enjoy making a difference in the community where I live. What do/would you enjoy least about serving on this committee? I have been disappointed that so many meetings have been cancelled and hope that in the coming year there will be increased interest on the part of the Town Board and Town Manager in utilizing the contributions that this committee could be called upon to provide. What is the purpose of the committee? The stated purpose is to act in an advisory capacity as requested by the Town Board and Town Manager. What are the goals of the committee? The primary goal of the committee is to explore matters related to economic development in Fraser and make recommendations to the Town Board and Town Manager. Electronic Signature Agreement I agree. Electronic Signature Paula M. Stuart Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Monday, April 4, 2022 9:54:19 AM Committee Application First Name Kelsey Last Name Young Address 101 Doc Susie AVE A3 City Fraser State CO Zip Code 80442 Phone Number 7207222798 Email Address kelso2726@gmail.com Committee applying for Economic Development Committee What interests you about serving on this committee? I've enjoyed serving on it, and the main street program, for the past year. I'm excited to help continue to shape the future development of Fraser. Why should the Town Board consider you for appointment/reappointment to this committee? Because I've only been a part of the committee for a year and although we didn't meet as often as we would have liked, I did get a feel for it and I'm wanting to contribute even more now. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? I now have a year of experience of serving on the committee and also attended a few Main Street meetings and PAC meetings. I feel I have a good sense of the direction the town is wanting to head in. And I frequent a lot of the local businesses in town and have a lot of relationships with those who run the businesses. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? I think that by just attending more meetings and events I'll pick up much more experience and that will just lead to my contributions becoming more insightful and useful. What do/would you enjoy most about serving on this committee? Being a part of the community, and having a say in the direction Fraser is headed. And also meeting new people, and getting a better understanding of how all these processes come together to shape the town and form the community. What do/would you enjoy least about serving on this committee? I just wish we'd meet more often. What is the purpose of the committee? To ensure Fraser attracts businesses that will benefit the citizens of Fraser, grow the town in a sustainable and responsible way, and allow Fraser to thrive. What are the goals of the committee? Continue to help existing businesses thrive, while attracting new businesses that will compliment the town. Electronic Signature Agreement I agree. Electronic Signature Kelsey P Young Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Monday, April 25, 2022 12:17:37 PM Committee Application First Name Autumn Last Name Bishop Address PO BOX 1870 City Fraser State CO Zip Code 80442 Phone Number 3037258554 Email Address autumngranby@gmail.com Committee applying for Economic Development Committee What interests you about serving on this committee? My gift shop in FroDo Why should the Town Board consider you for appointment/reappointment to this committee? I am an active Grand County community member and business owner What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? Retail business, sales, real estate development and management, marketing, communication and passion What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? See above What do/would you enjoy most about serving on this committee? Working collaboratively with the other committee members to creatively enhance economic opportunities in Fraser What do/would you enjoy least about serving on this committee? If we experience a lack or progress What is the purpose of the committee? Enhance Economic Opportunities in Fraser What are the goals of the committee? See above Electronic Signature Agreement I agree. Electronic Signature Autunn Bishop Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Sunday, April 24, 2022 3:30:27 PM Committee Application First Name Barry Last Name Young Address 134 Cozens Ridge City Fraser State Colorado Zip Code 80442 Phone Number 6789073702 Email Address bjyoung54@gmail.com Committee applying for Economic Development Committee What interests you about serving on this committee? Improving the economic success of Downtown Fraser Why should the Town Board consider you for appointment/reappointment to this committee? Experience at running a business in downtown Fraser and consistent work previously on this committee What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? Business owner in Fraser for 4 years, previous business owner for 10 years What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? Actuarial expertise, resident of Fraser for 10 years What do/would you enjoy most about serving on this committee? Helping downtown Fraser businesses What do/would you enjoy least about serving on this committee? Inconsistency of meetings What is the purpose of the committee? To enhance and add to business success in downtown Fraser What are the goals of the committee? Finding effective ways to support the businesses in Fraser Electronic Signature Agreement I agree. Electronic Signature Barry Young Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Sunday, April 24, 2022 5:19:15 PM Committee Application First Name Nicole Last Name Spiteri Address 120 Norgren Unit A City Fraser State CO Zip Code 80442 Phone Number 2488724949 Email Address nspite4625@gmail.com Committee applying for Economic Development Committee What interests you about serving on this committee? I've been told that I would bring a different view point, based on the jobs I have held around town and years I have lived here. Why should the Town Board consider you for appointment/reappointment to this committee? As someone who lives and works solely in Fraser I could provide some good imput. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? I have watched Grand County grow for the past 6 years, I am a good communicator who has held jobs in front facing customer service, I am a very organized person who enjoys going through the motion of planning things out. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? My positive attitude! What do/would you enjoy most about serving on this committee? Making a noticeable/positive impact for those who live here full time. What do/would you enjoy least about serving on this committee? I really couldn't tell you. What is the purpose of the committee? We are looking at job, and housing developments in an effort to grow Fraser in the best way possible. What are the goals of the committee? To make a positive impact in the community! Electronic Signature Agreement I agree. Electronic Signature Nicole M Spiteri Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Thursday, April 7, 2022 8:26:02 AM Committee Application First Name Steve Last Name Fitzgerald Address 1274 Ranch Creek Drive City Fraser State United States Zip Code 80442 Phone Number 3035491792 Email Address sfitz88@me.com Committee applying for Public Arts Committee What interests you about serving on this committee? Continuing to build on the strong momentum we have to make Fraser a destination for those interested in creative expression, whether they be residents or visitors. Why should the Town Board consider you for appointment/reappointment to this committee? Track record established over the last three years chairing the committee and the results we have produced: Mural Festival, Fraser Fire and Ice, the Sculpture Program, Artisan Oktoberfest, etc. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? 35 year business career, leadership skills, experience as chair of the committee, working artist. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? An annual engagement from the Mayor and Town Manager in terms of their goals and expectations for the PAC. What do/would you enjoy most about serving on this committee? Making an impact on our community in a way that seems to resonate with most of the residents and visitors. Secondly, connecting with young people and helping build a sense of pride and excitement in their town, along with a realization that one can make a career or advocation out for art. What do/would you enjoy least about serving on this committee? At times, the politics get in the way of swift progress....but that is life. What is the purpose of the committee? Be the catalyst to enhance the quality of life of the Town via the arts and creative expression. What are the goals of the committee? Enhance the quality of life of the Town via the arts and creative expression. Secondarily, and while not a goal stated to the PAC explicitly, I view a goal being to promote Fraser as a destination for residents and visitors alike, with a unique, creative, vibe. Electronic Signature Agreement I agree. Electronic Signature Steve S. Fitzgerald Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Wednesday, April 13, 2022 10:03:32 AM Committee Application First Name Callie Last Name McDermott Address PO BOX 724 City TABERNASH State Colorado Zip Code 80478 Phone Number 6512103256 Email Address CallieRae43@gmail.com Committee applying for Public Arts Committee What interests you about serving on this committee? I have loved every bit of the last 2 years serving on the PAC. I feel like I've been able to deepen my connection to the community and gain new insight through the other members. I am grateful for the opportunities to bring more art to our little town with events, sculptures, and more! I look forward to all the exciting endeavors in the future! Why should the Town Board consider you for appointment/reappointment to this committee? I feel confident in my contributions to the PAC as I have been able to provide more arts programs though my employment with the Fraser Valley Rec with afterschool art programs, mural camps to paint the snow blades for the town, and engagement with the youth to support the efforts of the PAC. I intend on continuing to grow that engagement and participation with our community. I have also had a hand in starting up the Fraser Valley Arts 501c3 for which I also serve on the board. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? I am comfortable working with the current PAC team and feel we have made big strides in building up our events and art. I feel that we share a mutual respect that enables us to be productive and creative, and that we are still growing! What additional skills, knowledge, and/or I believe my current engagement with the arts, largely with the children, supports my desires for the PAC's participation experience would you feel could help you be a better committee member? and growth within the community. I also think that my time and experience locally helps with understanding our community's culture and personality, which needs representation. What do/would you enjoy most about serving on this committee? I enjoy every part of the PAC; the sculptures, the murals, the planning and prepping for events, the community engagement. The Mural Fest has been so fun to plan and grow each year. What do/would you enjoy least about serving on this committee? I haven't found any downsides to being on the committee yet. The flexibly of zooming into meetings if needed is great. Our levels of commitment are very flexible and sustainable. What is the purpose of the committee? I believe the purpose of this committee to be the voice of our community, for making the arts more visible, for adding more color to our community spaces. What are the goals of the committee? We are here to bring more attention to the arts and our community. As a committee, we aim to create new opportunities for artists as well as a fresh environment for people in the town, both residents and non. Electronic Signature Agreement I agree. Electronic Signature Callie McDermott Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Wednesday, March 30, 2022 9:15:00 AM Committee Application First Name Cynthia Last Name McCoy Address PO Box 1141, 503B Willow Lane City Fraser State CO Zip Code 80442 Phone Number (970) 531-5825 Email Address cmccoy01@hotmail.com Committee applying for Public Arts Committee What interests you about serving on this committee? With a strong passion for the arts and my hometown community, I am honored to be considered for a term renewal. Why should the Town Board consider you for appointment/reappointment to this committee? Grand County is my home, and I care deeply about it and my friends and neighbors. It's a pleasure to be considered for term renewal. I am responsible, resourceful, and like to think outside the box. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? I dabble in the arts myself, and currently promote the arts as a freelance journalist in Grand County through company This Side of Berthoud. I also worked for the local paper for 11 years, with the latter three years as Arts and Entertainment editor of All Access. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? I love to creatively brainstorm and work with others in an effort to support our community. What do/would you enjoy most about serving on this committee? I appreciate the opportunity to help like-minded individuals work toward future goals for the Town of Fraser. What do/would you enjoy least about serving on this committee? Sometimes I feel we spend more money in an effort to make money (for the art center). What is the purpose of the committee? To enhance and share the artistic culture of the Fraser Valley for residents and visitors alike, in a tasteful and efficient manner. What are the goals of the committee? To successfully host several artistic and educational events (MuralFest, Fire & Ice, etc) which not only help promote the arts and artists, but also let the community know about our exciting plans to designate an art center in Fraser for creative space. We also hope to grow along the way, to possibly include a couple more annual events. Electronic Signature Agreement I agree. Electronic Signature Cynthia K. McCoy Email not displaying correctly? View it in your browser. in order to assist the Town Board in reviewing the performance of the various committees and provide better information for consideration during the process of appointing committee members, please complete the following. Your responses will be provided to the Town Board in advance of their consideration of committee appointments. in addition to these responses, the Town Board will be provided with a list of committee member terms, lists of the prior two year's committee agenda items and attendance. Name:/' "-(1,.11' 4", Physical Address: F1� r =;(f `�LIr L. Email: ?.r, , 2 ) • ,jr ,, /fin Phone Number: 7r, 5 6C2 Committee: Please think about your personal experience and contributions when responding to these questions: What interests you about serving on this committee? tJ✓j r y `n �" c r�?i . l ' /.'t'y G.) 1,7 ,27/",,'r't,; r'- C'Cl f✓/ nn „r.1• rL/ vi J Why should the Town Board consider you for appointment/reappointment to this committee? jy/� \-,,d `�-' , w,'.n 1'� 1. [ Y; / % s-�- 1''.+ti. <r %.- r• -r.. i,,: ^ 1. ,� l What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? y� C, ( /f%% f I t"L'� .� % �� .: 9 "1 �4 C : 1 `i, ' � j ,�i <J �" "` lJ�.z .1 x, ��i: ;v14--1 What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? What do/would you enjoy most about serving on this committee? ti: What do/would you enjoy least about serving on this committee? /2? 41-, 'I. Li - ..fir LT) 64 Please think about the Committee as a group when responding to these questions: What is the purpo�e of the committee? { C 6-,)(;:x.; 1,r �.i /; 4.. l -- Ej r ;it „ r kt l What are the goals of the committee? 'TT�1 P 5, / (- > 1 �� ! Is there a clear understanding and agreement of the purpose and goals by all members of the committee? If not, please explain Is there alignment between the work of the committee and the Town Board? If not, please explain Does the committee membership represent diverse perspectives and are diverse perspectives encouraged as part of effective dialogue? If not, please explain Are there certain skill sets, talents, or experience that you feel the committee membership is lacking? Please explain Does dialogue during committee meetings maintain respect and decorum? If not, please explain �K. For the following two questions, if you would like your responses to be anonymous, please provide your responses on a separate page. Are there members of the committee who contribute morethanjmost? Please y- explain 4 .ti,}., r. , .tti" L✓ .' G �� L j �S L'; t 1 r r l f' .172 6,1 % �l',,4 Are there members of the committee who are less effective than most? Please explain 1, �; . G7 t �= t f%k • �:; � roc- u-� C k /)-1,' h,"7„(' ibv From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Tuesday, March 29, 2022 5:58:37 PM Committee Application First Name Jerilyn Last Name Suster Address PO Box 235 City Fraser State CO Zip Code 80442 Phone Number 7207058110 Email Address jerilynjoyce@gmail.com Committee applying for Public Arts Committee What interests you about serving on this committee? It would be my pleasure to continue working with the PAC to help the Fraser Valley community. Why should the Town Board consider you for appointment/reappointment to this committee? Hopefully, I have been viewed as a valuable member in the time I have served so far and I would like to continue to give. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? Business Development Education & Training Networking Volunteering Marketing & Sales https://www.linkedin.com/in/jerilyn-suster/ What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? More time to meet people in the community would be helpful and easier now that the world is transitioning out of the pandemic. What do/would you enjoy most about serving on this committee? It's nice to have a place to be creative and share ideas. What do/would you enjoy least about serving on this committee? As a full-time working mother of two young boys, the time commitment can be difficult on occasion. What is the purpose of the committee? "It is the mission of the Fraser Public Arts Committee to expand public arts in the community and foster environment, creativity, vitality, and economic development. Sep 20, 2018" - Town of Fraser Website What are the goals of the committee? Goals include executing successful community events such as the Fraser Mountain Mural Festival, Fire and Ice. Continuing or expanding additional projects such as the Fraser Sculpture Program and future hopes of the Fraser Creative Arts Center. Electronic Signature Agreement I agree. Electronic Signature Jerilyn Suster Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Sunday, April 24, 2022 8:41:34 PM Committee Application First Name Kerry Last Name Crandell Address 437 City Fraser State CO Zip Code 80442 Phone Number 7203398884 Email Address rockymountainranchita@gmail.com Committee applying for Public Arts Committee What interests you about serving on this committee? It’s a wonderful group of people doing impactful work around the arts. Why should the Town Board consider you for appointment/reappointment to this committee? I’m an active member and will continue to work/support the PAC. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? Event planning, creative ideas, fundraising. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? Getting to know the other committees and see if there are collaboration opportunities What do/would you enjoy most about serving on this committee? Hosting fun events alongside other great people to support our community What do/would you enjoy least about serving on this committee? Nothing is bad. What is the purpose of the committee? Host events to support the arts in the fraser valley. And fundraiser for the future arts center. What are the goals of the committee? Same as above. Electronic Signature Agreement I agree. Electronic Signature Kerry A Crandell Email not displaying correctly? View it in your browser. From:noreply@civicplus.com To:Antoinette McVeigh Subject:Online Form Submittal: Committee Application Date:Tuesday, March 29, 2022 9:51:37 AM Committee Application First Name Lisa Last Name Baird Address 199 County Road 8038 City Fraser State CO Zip Code 80442-1811 Phone Number 7208103859 Email Address lisa_baird@mac.com Committee applying for Public Arts Committee What interests you about serving on this committee? I am an oil painter and love seeing the arts throughout the community. By serving on this committee I have met many other artists in different disciplines and seen how arts can make our community thrive. Why should the Town Board consider you for appointment/reappointment to this committee? I joined the Public Arts Committee in 2020 and I we have a great group! I love the mural festival and the new Fire and Ice Festival started last year. It seems like our work has just begun and I am enthusiastic about the future. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? Besides the Fraser Public Arts Committee, I have served on ad hoc committees and non profits while in the front range: City of Golden (Walkability Committee, Golden Vision Planning Committee) D'Evelyn Education Foundation Volunteer Manager - Oversaw D'Evelyn Dash 5k and Festival, Annual Foundation Dinner Auction, and worked to secure volunteers for additional programs to promote community and raise school funds. What additional skills, knowledge, and/or experience would you feel could help you be a better We have grown so much as a committee; as the vision for an Arts Center develops, the committee members will also need to develop the skills to assure we consider the needs of the community as a whole. committee member? What do/would you enjoy most about serving on this committee? Through our history of events, we've been able to grow events - such as the mural festival and the sculpture program so that we can run them more efficiently and turn them into events people look forward to each year. The Fraser Fire and Ice Festival was a great event that I hope continues as does the mural festival. What do/would you enjoy least about serving on this committee? N/A What is the purpose of the committee? To make Arts attainable to all citizens and visitors of Fraser Colorado What are the goals of the committee? I see the goals of the Public Arts Committee to further public art in the Town of Fraser, as directed by the town board. Electronic Signature Agreement I agree. Electronic Signature Lisa_baird@yahoo.com Email not displaying correctly? View it in your browser. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com In order to assist the Town Board in reviewing the performance of the various committees and provide better information for consideration during the process of appointing committee members, please complete the following. Your responses will be provided to the Town Board in advance of their consideration of committee appointments. In addition to these responses, the Town Board will be provided with a list of committee member terms, lists of the prior two year’s committee agenda items and attendance. Name: Bob Wolf Physical Address: 566A Sun River Dr. Fraser, CO 80442 Email: bob@alpinetimbers.com Phone Number: 970-531-8437 Committee: Water / Wastewater Please think about your personal experience and contributions when responding to these questions: What interests you about serving on this committee? Being involved in Water and Wastewater for the past 30 years in the Fraser Valley I still have an interest in being involved in the current needs and future needs of the town with all the continued development that will impact the town needs into the future. We need to be on the fore front of looking into the future for the continual updates and maintenance needed to keep the system running properly. Why should the Town Board consider you for appointment/reappointment to this committee? President of Grand county Water & Sanitation for 25 years. Involved with the creation of the JFOC combining the 3 valley wastewater providers. 1st President of JFOC committee What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? General contractor building many custom and commercial projects within the Fraser Valley from 1979 to 2014. This also gave me constructive experience in the operations of the water and wastewater systems in the 3 districts Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? After being part of the committee for the last 4 years it became apparent that we were certainly lacking in the ability to have constructive dialogue in discussions pertaining to the overall ability of running the wastewater system within the town of Fraser. We have felt for the last 9 months that were still not being included in any discussions that pertain to the operations or maintenance. My hope is that the town will realize the use of our experiences and keep us more involved in the operations and maintenance if we continue with the committee. What do/would you enjoy most about serving on this committee? Being involved in the future of the Town of Fraser What do/would you enjoy least about serving on this committee? I would not do this if there was something that I didn’t enjoy. Please think about the Committee as a group when responding to these questions: What is the purpose of the committee? To be involved in the overall discussions that involve Fraser for the operations and maintenance issues facing the town currently and going into the future especially with development. What are the goals of the committee? To make decisions or give directions to the Fraser trustees for the ongoing operations and maintenance of the towns service lines and operations of the wastewater treatment plant Is there a clear understanding and agreement of the purpose and goals by all members of the committee? If not, please explain I believe there now is a better understanding of what our goals are moving forward. Is there alignment between the work of the committee and the Town Board? If not, please explain Currently not sure if there is an alignment with the committee and the Town Board. With the make up of the Fraser trustees now having changed with the last election, I hope that there will be better communication between the committee and the Trustees along with the town manager in the future. Does the committee membership represent diverse perspectives and are diverse perspectives encouraged as part of effective dialogue? If not, please explain I think the committee can have diverse perspectives if we are allowed to be involved in the overall discussions and our opinions are accepted. However, I believe we need to actually meet more than once a quarter if our involvement, values and experiences are to be accepted. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Are there certain skill sets, talents, or experience that you feel the committee membership is lacking? Please explain None presently that I can think of. Does dialogue during committee meetings maintain respect and decorum? If not, please explain Certainly, all the meetings in the past have always been very respectful and no problems that I am aware of. For the following two questions, if you would like your responses to be anonymous, please provide your responses on a separate page. Are there members of the committee who contribute more than most? Please explain No. With general discussions only being had always you cannot differentiate on who contributes or does not. Are there members of the committee who are less effective than most? Please explain Same as above answer. Committee Responsibilities, Eligibility, Term and Compensation Economic Development Advisory Committee Responsibilities: • The Committee shall act in an advisory capacity to the Board of Trustees as requested by the Board of Trustees and Town Manager. • The Committee is authorized to explore matters related to economic development in Fraser and make recommendations to the Board of Trustees and Town Manager. • The Committee shall hold at least one (1) regular meeting each quarter. A quorum is not required to hold a meeting. No vote or recommendation to the Town Board shall take place without a quorum. Eligibility: • All members of the Committee shall be bona fide residents of the Town, or own property within the Town, or have at least ten percent (10%) ownership interest in a business that owns Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com property within the Town or hold a management position with a business located in Fraser. Committee members should provide a broad representation from the community and have an interest in promoting the best interests of the Town and the surrounding community; be objective and thoughtful. • Committee members shall have expertise or experience in one (1) or more of the following or related areas: o Legal, sales, marketing, finance and capital fundraising. o Strategic planning, community development and engineering. o Entrepreneurial, business development and job creation. o Telecommunications/internet, resort/tourism, retail, service/transportation, lodging/hospitality, energy/utilities, or commercial/office real estate. Term: • The term of Committee members shall be two (2) years. Committee membe rs may be re- appointed to the Committee for consecutive terms. Compensation: • Member is compensated $75 per meeting attended Planning Commission: Responsibilities: • The Planning Commission may prepare such plans and regulations for adoption by it and the Board of Trustees as may now or hereinafter be authorized by the laws of the State or requested by the Board of Trustees and shall act in an advisory capacity to the Board of Trustees when requested by the Board of Trustees or required by the state statutes or the ordinances of the Town. Eligibility: • All members of the Planning Commission shall be bona fide residents of the Town, and, if any member ceases to reside in the Town, his or her membership on the Planning Commission shall immediately terminate. Term: • The terms of the ex officio members shall correspond to their respective official tenure. The terms of each of the appointed members shall continue until the second regular municipal election following the appointment or until his or her successor takes office, except as provided by Paragraphs 2-6-20(2) and (3). Selections or appointments to fill any vacancies caused by the expiration of a member's term shall be made within thirty (30) days following the regular municipal election at which the member's term expires. In case of a vacancy caused by the resignation or removal of a member, the selection or appointment of a replacement shall be made by the Mayor or Board of Trustees, as the case may be, within thirty (30) days from the date the vacancy occurs unless a longer time is needed to find a suitable replacement. Compensation: • Member is compensated $75 per meeting attended Public Arts Committee: Responsibilities: • The Committee shall act in an advisory capacity to the Board of Trustees as requested by the Board of Trustees and Town Manager. • The Committee is authorized to explore matters related to all aspects of planning, programming, procurement, installation, operations, and maintenance of public art projects and artworks in the Town of Fraser and make recommendations to the Board of Trustees and Town Manager. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com • The Committee shall hold at least one (1) regular meeting each quarter. A quorum is not required to hold a meeting. No vote or recommendation to the Town Board shall take place without a quorum. Eligibility: • All members of the Committee shall be bona fide residents within the Fraser Recreation District boundaries, or own property within the Town, or have at least ten percent (10%) ownership interest in a business that owns property within the Town, or hold a management position with a business located in Fraser. Committee members should provide a broad representation from the c ommunity and interest in promoting the best interests of the Town and the surrounding community; be objective and thoughtful. • Committee members shall have higher education, expertise or experience in visual and performing arts or in related areas. Term: • The term of Committee members shall be two (2) years. Committee members may be re - appointed to the Committee for consecutive terms. Compensation: • Member is compensated $75 per meeting attended Water Wastewater Committee: Responsibilities: • The Water and Wastewater Committee shall act in an advisory capacity to the Board of Trustees as requested by the Board of Trustees and/or the Town Manager. • The Water and Wastewater Committee is authorized to explore matters related to water and wastewater and make recommendations to the Board of Trustees and/or the Town Manager. • The Water and Wastewater Committee shall hold at least one (1) regular meeting quarterly. A quorum is not required in order to hold a meeting. Eligibility: • All members of the Water and Wastewater Committee shall be bona fide residents of the Town, own property within the Town or have at least ten -percent ownership interest in a business that owns property within the Town. If any member ceases to meet these eligibility requirements, his o r her membership on the Water and Wastewater Committee shall immediately terminate. Term: • The terms of the ex officio members shall correspond to their respective official tenure. The terms of each of the appointed members shall be two (2) years, or until his or her successor takes office. Terms of the appointed members shall be concurrent with the two -year municipal election cycle. Compensation: • Member is compensated $75 per meeting attended . In order to assist the Town Board in reviewing the performance of the various committees and provide better information for consideration during the process of appointing committee members, please complete the following. Your responses will be provided to the Town Board in advance of their consideration of committee appointments. In addition to these responses, the Town Board will be provided with a list of committee member terms, lists of the prior two year's committee agenda items and attendance. Name: De -0 ;s A/-__CO/e_.5 Physical Address: / t 7 By e# -s 11✓€, Email: dsa/es ®�a,s -y rand lire , CO y• -t. Phone Number: 970 7.26-80u Committee: 144. -ter va_S��u/ate,e- Please think about your personal experience and contributions when responding to these questions: What interests you about serving on this committee? Experience in subject matter Why should the Town Board consider you for appointment/reappointment to this committee? Passionate about water rights, Sat on the committee that combined / brought the three wastewater districts together. Oversaw the construction, upgrades, and additions to current wastewater plant. from start to finish. Have toured and inspected water and wastewater facilities regularly. What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this committee? Former General Contractor, understand the construction side and workings of systems. Sat on both water (Town Council) and wastewater boards. What additional skills, knowledge, and/or experience would you feel could help you be a better committee member? Staff confiding in and sharing more information so I (we) could advise. What do/would you enjoy most about serving on this committee? Service to property owners of Fraser. What do/would you enjoy least about serving on this committee? Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Not being kept up to date on issues. Please think about the Committee as a group when responding to these questions: What is the purpose of the committee? To advise Town Board & Staff What are the goals of the committee? Help the Town efficiently operate systems in a financially prudent manner. Is there a clear understanding and agreement of the purpose and goals by all members of the committee? If not, please explain Yes Is there alignment between the work of the committee and the Town Board? If not, please explain Not certain Does the committee membership represent diverse perspectives and are diverse perspectives encouraged as part of effective dialogue? If not, please explain Yes Are there certain skill sets, talents, or experience that you feel the committee membership is lacking? Please explain No Does dialogue during committee meetings maintain respect and decorum? If not, please explain Yes For the following two questions, if you would like your responses to be anonymous, please provide your responses on a separate page. Are there members of the committee who contribute more than most? Please explain Always Are there members of the committee who are less effective than most? Please explain Always Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com From:Ron Anderson To:Antoinette McVeigh Subject:Re: FW: committee appointments Date:Tuesday, May 3, 2022 9:39:45 AM Hello Antoinette, and the Fraser town board.i filled out an application for the water waste water committee and sent it back on the 22nd. A concerned resident called me to tell me I was not on the agenda with Dennis and Bob. After farther review my application was not received. I would like to be considered for the water, waste water committee. Thank you. Ron On Mon, Apr 18, 2022 at 2:52 PM Antoinette McVeigh <amcveigh@town.fraser.co.us> wrote: I wanted to remind you all that if you would like to apply to be on a committee you will need to complete an application by April 24. If you have already applied, no need to again. Thank you, Antoinette McVeigh, CMC Town Clerk Town of Fraser 970-531-9943 From: Antoinette McVeigh Sent: Monday, March 28, 2022 3:37 PM To: Economic Development Advisory Committee <EconomicDevelopmentAdvisoryCommittee@town.fraser.co.us>; Public Arts Committee <PublicArtsCommittee@town.fraser.co.us>; Water Waste Water Committee <waterwastewatercommittee@town.fraser.co.us> Cc: Sarah Wieck <swieck@town.fraser.co.us>; Ed Cannon <ecannon@town.fraser.co.us> Subject: committee appointments Hello All, The Fraser Municipal Election is being held on April 5 and all the current committee terms will expire at this time. After the election, the committee appointments are made by the elected board of trustees for a two-year term. If you are interested in another term, you will need to complete an application. I anticipate presenting the applications to the Board for a decision on May 4. The deadline to apply for a committee is April 24. I have attached a paper application that can be completed and returned to me. Below is a link that can be used to complete and submit the form electronically, paperless option. https://www.frasercolorado.com/273/Be-On-A-Committee If you have any questions, please let me know. Sincerely, Antoinette McVeigh, CMC Town Clerk Town of Fraser 153 Fraser Avenue, P.O. Box 370 Fraser, CO 80442 Phone: 970-531-9943 Fax: 970-726-5518 www.frasercolorado.com Confidentiality Warning: This message and any attachments are intended only for the use of the intended recipient(s), are confidential, and may be privileged. If you are not the intended recipient, you are hereby notified that any review, retransmission, conversion to hard copy, copying, circulation or other use of this message and any attachments is strictly prohibited. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. TOWN OF FRASER RESOLUTION NO. 2022-05-01 A RESOLUTION CONFIRMING APPOINTMENTS TO THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: WHEREAS: The following individuals are appointed to the Economic Development Advisory Committee in accordance with Ordinance 432: a. b. c. d. e. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 4th DAY OF MAY 2022. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ Absent:___BY: Mayor ATTEST: (S E A L) Town Clerk TOWN OF FRASER RESOLUTION NO. 2022-05-02 A RESOLUTION CONFIRMING APPOINTMENTS TO THE PUBLIC ARTS COMMITTEE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: WHEREAS: The following individuals are appointed to the Public Arts Committee in accordance with Ordinance 433: a. b. c. d. e. f. g. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 4th DAY OF MAY 2022 Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ Absent:___BY: Mayor ATTEST: (S E A L) Town Clerk TOWN OF FRASER RESOLUTION NO. 2022-05-03 A RESOLUTION CONFIRMING APPOINTMENTS TO THE WATER AND WASTEWATER COMMITTEE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: WHEREAS: The following individuals are appointed to the Water and Wastewater Committee in accordance with the provisions of Chapter 2 Article 10 of the Town Code: a. b. c. d. e. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 4th DAY OF MAY, 2022. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ Absent:___BY: Mayor ATTEST: (S E A L) Town Clerk TOWN OF FRASER RESOLUTION NO. 2022-05-05 A RESOLUTION CONFIRMING APPOINTMENT OF THE PLANNING COMMISSION EX OFFICIO MEMBER BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: WHEREAS: The following individual is appointed as the Board of Trustees Planning Commission Ex Officio Member 1. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 4th DAY OF MAY 2022. Votes in favor: ___BOARD OF TRUSTEES OF THE Votes opposed: ___TOWN OF FRASER, COLORADO Abstained: ___ Absent:___BY: Mayor ATTEST: (S E A L) Town Clerk Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com MEMO TO:Mayor Vandernail and the Board of Trustees FROM:Ed Cannon, Town Manager DATE:May 4, 2022 SUBJECT:Deputy Clerk Position MATTER BEFORE BOARD: Approval to increase staffing to create the Deputy Clerk position BACKGROUND: The Fraser Town Clerk has many duties and responsibilities spelled out in state statutes, municipal code, and as appointed by the Board of Trustees and the Town Manager. The list of duties includes agenda preparation, recording meeting minutes, records management, business licenses, liquor licenses, marijuana licenses, Short Term Rental (STR) licensing and administration, municipal elections, and CORA requests, as well as a host of other daily duties that the Clerk performs with no other staff available to perform them. Because of these many responsibilities, the Clerk must prioritize work efforts, and many of the duties assigned cannot receive full effort or attention. As such, records management and STR administration are two primary areas that need the most attention. At the close of 2021, Finance Department General Accountant Becky Allison was appointed as Deputy Clerk as an additional duty. However, her responsibilities only included posting meeting notices, taking meeting minutes, and attesting resolutions and ordinances during Town Clerk absences. DEPUTY CLERK DUTIES AND RESPONSIBILITIES: A full description of the duties and responsibilities are listed in the job description attached to this report. However, the position will focus primarily on the following duties: Records retention, management, and disposition STR licensing and administration CORA requests Town Safety Committee management CIRSA risk-management coordination Customer service Assume ALL Clerk duties during Town Clerk absences Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com The proposed salary range for this position is Grade 400, $53,976 - $78,245. CONSIDERATIONS: Financial: The position can be funded in 2022 without the need for a budget amendment. Fraser currently has 6 vacancies across our organization, and the salary saving through the first four months of 2022 amounts to approximately $87,760. The Deputy Clerk would likely start in July, which would generate a salary cost of approximately $33,000 for the remainder of 2022. Office space: Staff is evaluating options for reorganizing workspace within Town Hall to create desk space for the position and create greater efficiency in Finance and Administration departments. RECOMMENDATION: Approve increasing staffing levels to create the Deputy Clerk position. Attachment: Deputy Clerk Job Description Job Description JOB TITLE: Deputy Town Clerk DEPARTMENT: Administration REPORTS TO: Town Clerk HOURS: Works as required to perform job responsibilities This is a non-exempt position GENERAL PURPOSE: Under direction of the Town Clerk, performs a variety of clerical duties in support of the Town Clerk’s Office including records management, CORA requests, administer of short-term rental program, business licensing, meeting preparation and meeting minutes as needed, election duties, risk management, website administration, customer service and assisting with general administration. There is regular interaction with the public including contact in person, by telephone, and via email. May also serve as acting Town Clerk when assigned. Works under the direct supervision of the Town Clerk. ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following statements are illustrative of the essential functions of the job and do not include other nonessential or auxiliary duties required.The Town of Fraser retains the right to modify or change the duties or essential functions of the job at any time.) Records Management,organize,file,maintain records and assisting with the disposal of records that have met the required retention period. Researching,locating,and retrieving documents in response to Colorado Open Records Act requests Administer the short-term rental program and business licensing in accordance with the town code and ordinances. Support Town Clerk in preparing Town Board meeting agendas and packets, transcribing minutes,notifying participants of their scheduled appearance before Town Board, and setting up the board room before scheduled meetings. Attendance at Town Board and Planning Commission meetings during evening hours as required. Manage meeting audio and visual streaming. Manage the Safety Committee,schedule meetings,take and transcribe minutes and/or to lead the meeting as assigned. Scheduling training for all departments as requested. Meet the Risk Control standards to establish and maintain a comprehensive risk management program. Assists with walk-in reception to Town Hall and directs customers as appropriate. Supports the Town Clerk with election duties and special projects as assigned. Provide Notary Public Service to the Staff, Board, Commissions and Public. Performs the duties of the Town Clerk in the absence of the Town Clerk. Communicate effectively in person,over the telephone,and in writing,assisting when able or transferring the call when unable. OTHER DUTIES AND RESPONSIBILITIES: In the absence of the Town Clerk,provides information to the public,civic groups,and government agencies. Manages a limited amount of time and prioritizes work to ensure that all essential duties completed correctly, accurately, and on time. Provides excellent internal and external customer service by responding to public inquiries in a professional manner,both written and verbal,provides assistance and support to the Town Clerk, Town Board, Town Manager and others as assigned. In the absence of the Town Clerk,administers the Oath of Office to Town Board and Police Officers. Continually seeks to improve job skills through education and training DESIRED MINIMUM QUALIFICATIONS: The employee in this position must possess the following knowledge, skills, and abilities: The ability to maintain confidentiality and exercise sound judgement is imperative. General knowledge of office management procedures, records management, filing systems, and office correspondence. Ability to operate office machines and personal computers,including word processing, database and spreadsheet programs,calculator,copy machine,fax machine,a multi-line phone system,recording software and equipment and all software pertinent to the Clerk’s Office. Knowledge of business English and spelling;ability to produce quality written documents that deploy a professional appearance. Outstanding attention to detail and organizational skills. Ability to understand and follow both written and verbal instructions and to work under both close, general, or no supervision depending upon the nature of the assignment. Knowledge of records retention and management procedures.The ability to accurately file numerically,alphabetically,alphanumerically,chronologically and use the record management database. Ability to establish effective relationships with other departments as well as with community associations,business contacts,civic organizations,and various other groups and individuals. Knowledge of risk management and safety practices. Must have the ability to deal tactfully and communicate effectively in a clear and concise manner, both verbally and in writing, with employees, elected officials, appointed committee members and the public. This position requires a thorough knowledge of the Town Code, ordinances, resolutions and other laws, rules, regulations, and policies pertaining to municipal government. Must be able to work evening hours. Must be able to demonstrate team leadership and management skills while maintaining a good attitude and courteous demeanor even during stressful or crisis situations. Should possess good decision and critical thinking skills. Must demonstrate sound work ethics as well as being consistent and fair. EXPERIENCE, EDUCATION, AND TRAINING: High school diploma or equivalent. Two years of experience in a clerical work environment. Municipal experience and strong records management skills preferred. LICENSES/CERTIFICATIONS Notary Public Commission or the ability to obtain such commission once hired. Fraser River Valley Housing Partnership Name: Physical Address: Mailing Address: Email: Phone Number: What interests you about serving on the board of the Fraser River Valley Housing Partnership? Why should the Town Board consider you for appointment to this board? What relevant experience, skills, and/or talents do you feel would help you be a contributing member to this board? What other, if any, civic organizations are/were you involved in and what are/were your accomplishments? Why do you think you would be a good fit to serve as a member of the board? PUBLIC ARTS COMMITTEE MINUTES DATE:Friday, March 18th, 2022 MEETING:Public Arts Committee Special Meeting PLACE:Fraser Town Hall Board Room PRESENT Board: Jerilyn Schuster, Steve Fitzgerald, Callie McDermott, Cindy McCoy, Steve Fitzgerald, Eric Vandernail, Tara Hendricks Staff:Marketing and Communications Manager, Sarah Wieck 1.Regular Meeting: Roll Call Steve called the meeting to order at 9:16 a.m. 2.Approval of Agenda: Cindy moved, and Callie seconded the motion to approve the Agenda. Motion carried: 7-0. 3. Consent Agenda: Callie moved, and Cindyseconded the motion to approve the Agenda. Motion carried: 7-0. Minutes – January 14th, 2022 4.Discussion a.Mural Festival i.Theme - The unique way in which fraser interacts with the 4 elements. ii.Sponsorships for all events iii.Welcome party is where packet pickup is located iv.30 murals v.Brand consistently Page 2 of 2 vi.Artist’s choice vii.Two stages b.Production company for mural festival - 1.Management of property area 2.Sponsorships 3.Advertising 4.Vendors 5.Volunteer management 6.Updating auction site 7.Music/bands 5.Open Forum: 6.Other Business: 7.Future Agenda Item: Meeting Adjourned: Eric moved, and Callie seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 11:55 a.m. PUBLIC ARTS COMMITTEE MINUTES DATE:Friday, April 15th, 2022 MEETING:Public Arts Committee Special Meeting PLACE:Fraser Town Hall Board Room PRESENT Board: Jerilyn Schuster, Steve Fitzgerald, Callie McDermott, Cindy McCoy, Steve Fitzgerald, Eric Vandernail, Tara Hendricks, Kerry Crandall Staff:Marketing and Communications Manager, Sarah Wieck 1.Regular Meeting: Roll Call Steve called the meeting to order at 9:08 a.m. 2.Approval of Agenda: Eric moved, and Kerry seconded the motion to approve the Agenda. Motion carried: 8- 0. 3. Consent Agenda: Kerry moved, and Eric seconded the motion to approve the Agenda. Motion carried: 8- 0. Minutes – March 18th, 2022 4.Discussion a.Sculpture Update i.Decided on fish(Charlotte Zinc) sculpture for lease program. Placing near fraser river trail ii.Cie sculpture, also lease program, to be placed at the church. ETA summer. iii.Tom Ward moose sculpture, part of lease but planning on purchase. Near Vicious Cycle? Page 2 of 2 iv.John Henley sculpture to be placed at bank b.Oktoberfest i.Location- Lions Ponds? ii.PAC help but not run the event iii.Bike valley hosted by PAC c.Budget for the year i.Steve updated PAC on budget d.Mural Festival i.Tote bags ii.Badges for artists and staff iii.New tshirts iv.MC throughout weekend v.More text notification vi.Live stream through KFFR vii.Online voting viii.More artists signage at each mural ix.Sponsorship for businesses x.Ribbons for murals 5.Open Forum: 6.Other Business: 7.Future Agenda Item: Meeting Adjourned: Kerry moved, and Callie seconded the motion to adjourn. Motion carried: 8-0. Meeting adjourned at 10:55 a.m. FRASER PLANNING COMMISSION MINUTES DATE:Wednesday, March 23, 2022 MEETING:Planning Commission Regular Meeting PLACE:Fraser Town Hall and Virtual On-Line Meeting PRESENT Commission:Commissioners:Chair Jean Wolter,Vice Chair Katie Soles,Parnell Quinn (arrived at 6:46 p.m.), Bob Gnuse and Sam Brewer Staff:Town Planner,Catherine Trotter;Town Clerk Antoinette McVeigh;Town Manager Ed Cannon Others: Chair Jean Wolter called the meeting to order at 6:37pm. 1.Roll Call:Chair Jean Wolter,Vice Chair Katie Soles,Parnell Quinn,Bob Gnuse and Sam Brewer 2.Approval of Agenda: Commissioner Soles moved,and Commissioner Gnuse seconded the motion to approve the agenda. Motion carried: 4-0. 3.Consent Agenda: a.Minutes February 23, 2022 Commissioner Gnuse moved,and Commissioner Soles seconded the motion to approve the consent agenda. Motion carried: 4-0. 4.Public Hearing And Possible Action: a.Preliminary Plat and Final Plan Elk Creek Condominiums PA 4W.1 And Meyer Subdivision Lot 2 Commissioner Soles motioned,and Commissioner Gnuse seconded the motion to open the public hearing. Motion carried 4-0. This subdivision application is being processed as a Major Subdivision in accordance with Section 19-3-210 of the Fraser Municipal Code. The purpose of a major subdivision plat is to divide one (1) or more lots or parcels of land into a total of five (5) or more lots or five (5) or more dwelling units. Town Planer Catherine Trotter presented to the Commission. Proof of publication was provided in the packet. The adjacent property owners were sent out certified mail and return receipt regarding notice of the hearing. Page 2 of 2 Layla Rosales and Clark Lipscomb of Grand Park presented to the Commission and answered questions. Commissioner Soles motioned,and Commissioner Gnuse seconded the motion to close the public hearing. Motion carried 5-0. Commissioner Soles motioned and Commissioner Quinn seconded to approve Resolution 2022-03-01 Recommending approval of the Preliminary Plat and Final Plan Elk Creek Condominiums Pa 4w.1 and Meyer Subdivision Lot 2 Located in Section 20, Township 1 South, Range 75 West of the 6th Pm, Town of Fraser, County of Grand, State of Colorado removing condition #6, which said “Add Old Victory Road setbacks to Final Plan and Final Plat.” Motion carried 5-0. 5. Other Business: Town Clerk McVeigh notified the commission that four of the commissioner’s terms end after the April 5,2022,Fraser Municipal Election,Mayoral appointments Chair Wolter, and Commissioners Gnuse, Bowels, and Board Appointment Soles. There is $150,000 budgeted for a comp plan update in 2022. 6.Open Forum: None 7.Future Agenda Items: None 8. Adjourn: Commissioner Soles moved,and Commissioner Brewer seconded the motion to adjourn. Motion carried: 5-0. Meeting adjourned at 7:59 p.m. __________________________ Antoinette McVeigh, Town Clerk FRASER WATER & WASTEWATER COMMITTEE MINUTES DATE:Tuesday, January 11, 2022 MEETING:Regular Meeting PLACE:Fraser Town Hall Board Room PRESENT: Committee:Dennis Soles. Bob Wolf appeared through Zoom at 9:20am. Eileen Waldow appeared by Zoom at 9:36am. Staff:Town Manager Ed Cannon; Public Works Director Russell Pennington; Water Superintendent Adam Cwiklin; Plant Superintendent Joe Fuqua; General Accountant Becky Allison Other:None Committee member Dennis Soles called the meeting to order at 9:32 a.m. 1.Roll Call: Dennis Soles, Bob Wolf, Eileen Waldow (at 9:36am). 2.Approval of Agenda: Soles moved, and Waldow seconded the motion to approve the consent agenda. Motion carried: 3-0. 3. Consent Agenda – Approval of Minutes: Approval of the consent agenda was moved to the next meeting. 4. a.EQR Study Results: Update presented by Joe Fuqua. The study is complete. We can add 15% more taps and maintain capacity without going into expansion. The study was the first in-depth study done in 20 years. 4. b.Industrial Pre-Treatment Plan Update: Presented by Ed Cannon. Geosyntec has been hired, and the study has just begun. They are refining the public message and working on community outreach. Discussion was made of composting. 4. c.Project N Update: Fuqua and Cannon updated. We will complete a years’ worth of testing and sampling and see how the numbers look. 4. d.Fraser Wastewater Collections System Master Plan: Adam Cwiklin received the draft master plan this fall. A 10 year CIP will be done to address clay pipes. 5.Other Business: Wolf – Ron Anderson has two taps he is paying services fees on. It was discussed how to address tap service fees on vacant land. We currently charge regular rates on vacant land, but new construction has a specific pre-co rate. It was mentioned that we may need another rate category for Taps-Un-used. The Committee would like this to be an Agenda item at the next meeting, which is April 12th. Water & Wastewater Committee January 11, 2022 Page 2 5.Other Business: (con’t) Water Efficiency Plan - Cannon stated we can get a grant to cover 80% of a study fee. It would take around 8 months for the study process. 6.Future Agenda Items: Service fees on vacant land. Water Efficiency plan. Water master plan. 7.Adjourn: Wolf moved to end the Regular Meeting and Waldow seconded the motion to adjourn. Motion carried: 3-0. Meeting adjourned at 10:35 a.m. Becky Allison, General Accountant Total Amount Paid $152,651.41 Address 207 Fraser, Fraser 207 Fraser, Fraser 207 Fraser, Fraser 106 Doc Susie, Fraser 106 Doc Susie, Fraser 116 Byers, Fraser 116 Byers, Fraser 116 Byers, Fraser 211 Elk Ranch, Fraser 211 Elk Ranch, Fraser 211 Elk Ranch, Fraser Fees Paid by Fraser Earliest Payment Found Latest Payment Found 3/1/2022 3/31/2022 Record Type Permit Payment Date Owner Fee Description Amount Assessed Amount Paid Commercial Alteration BLD22-049 3/31/2022 Ronald M. Anderson Building Permit $152.00 $152.00 3/31/2022 Ronald M. Anderson Plan Review $98.80 $98.80 3/31/2022 Ronald M. Anderson Fraser Use Tax $108.00 $108.00 Permit Total $358.80 $358.80 Record Type Total $358.80 $358.80 Commercial Other BLD22-041 3/31/2022 Fraser Valley Baptist Church Building Permit $194.00 $194.00 3/31/2022 Fraser Valley Baptist Church Plan Review $126.10 $126.10 Permit Total $320.10 $320.10 Record Type Total $320.10 $320.10 Residential Alteration BLD22-026 3/2/2022 Daniel Jon and Teresa Lynn Schmit Building Permit $68.00 $68.00 3/2/2022 Daniel Jon and Teresa Lynn Schmit Plan Review $44.20 $44.20 3/2/2022 Daniel Jon and Teresa Lynn Schmit Fraser Use Tax $19.47 $19.47 Permit Total $131.67 $131.67 BLD22-027 3/7/2022 Evelyne A. Gahbauer Building Permit $152.00 $152.00 3/7/2022 Evelyne A. Gahbauer Plan Review $98.80 $98.80 3/7/2022 Evelyne A. Gahbauer Fraser Use Tax $214.36 $214.36 Permit Total $465.16 $465.16 215 Campire, Fraser 215 Campire, Fraser 215 Campire, Fraser 1170 Rendezvous, Fraser 1170 Rendezvous, Fraser 1170 Rendezvous, Fraser 639 Wapiti, Fraser 639 Wapiti, Fraser 639 Wapiti, Fraser 828 Wapiti, Fraser 828 Wapiti, Fraser 828 Wapiti, Fraser 116 Byers, Fraser 116 Byers, Fraser 116 Byers, Fraser 812 Wapi, Fraser 812 Wapi, Fraser 812 Wapi, Fraser Residential Alteration BLD22-028 3/1/2022 Jody Melendez Building Permit $96.00 $96.00 3/1/2022 Jody Melendez Plan Review $62.40 $62.40 3/1/2022 Jody Melendez Fraser Use Tax $59.18 $59.18 Permit Total $217.58 $217.58 BLD22-030 3/1/2022 Astrid Lampey and Patrick Barry Building Permit $152.00 $152.00 3/1/2022 Astrid Lampey and Patrick Barry Plan Review $98.80 $98.80 3/1/2022 Astrid Lampey and Patrick Barry Fraser Use Tax $59.18 $59.18 Permit Total $309.98 $309.98 BLD22-031 3/25/2022 Susan M. Martone Building Permit $208.00 $208.00 3/25/2022 Susan M. Martone Plan Review $135.20 $135.20 3/25/2022 Susan M. Martone Fraser Use Tax $506.40 $506.40 Permit Total $849.60 $849.60 BLD22-039 3/16/2022 Benjamin H. and Natalie S. Quinn Building Permit $82.00 $82.00 3/16/2022 Benjamin H. and Natalie S. Quinn Plan Review $53.30 $53.30 3/16/2022 Benjamin H. and Natalie S. Quinn Fraser Use Tax $62.41 $62.41 Permit Total $197.71 $197.71 BLD22-044 3/30/2022 Daniel Jon and Teresa Lynn Schmit Building Permit $54.00 $54.00 3/30/2022 Daniel Jon and Teresa Lynn Schmit Plan Review $35.10 $35.10 3/30/2022 Daniel Jon and Teresa Lynn Schmit Fraser Use Tax $40.87 $40.87 Permit Total $129.97 $129.97 BLD22-048 3/28/2022 Katherine and Eric Mowrey Building Permit $54.00 $54.00 3/28/2022 Katherine and Eric Mowrey Plan Review $35.10 $35.10 3/28/2022 Katherine and Eric Mowrey Fraser Use Tax $3.02 $3.02 420 MUSE, Fraser 420 MUSE, Fraser 185 Mill, Fraser 185 Mill, Fraser 185 Mill, Fraser 185 Mill, Fraser 51 Meadow Creek, Fraser 51 Meadow Creek, Fraser 51 Meadow Creek, Fraser 51 Meadow Creek, Fraser 72 Meadow Creek, Fraser 72 Meadow Creek, Fraser 72 Meadow Creek, Fraser 72 Meadow Creek, Fraser 72 Meadow Creek, Fraser 78 Meadow Creek, Fraser 78 Meadow Creek, Fraser Residential Alteration BLD22-048 Permit Total $92.12 $92.12 Record Type Total $2,393.79 $2,393.79 Residential New BLD20-510 3/22/2022 NEWMAN,THE PETER J JR TRUST DTD 9/9/16 Fraser Water PIF $7,700.00 $7,700.00 3/22/2022 NEWMAN,THE PETER J JR TRUST DTD 9/9/16 Fraser Sewer PIF $7,500.00 $7,500.00 Permit Total $15,200.00 $15,200.00 BLD21-559 3/15/2022 Julio Cesar Arreguin Tellez and Janet Varela Building Permit $1,218.20 $1,218.20 3/15/2022 Julio Cesar Arreguin Tellez and Janet Varela Plan Review $791.83 $791.83 3/15/2022 Julio Cesar Arreguin Tellez and Janet Varela Fraser Use Tax $2,920.35 $2,920.35 3/15/2022 Julio Cesar Arreguin Tellez and Janet Varela Fraser Water Meter 3/4 in $1,060.00 $1,060.00 Permit Total $5,990.38 $5,990.38 BLD22-020 3/15/2022 Grand Park Homes, LLC.Building Permit $547.70 $547.70 3/15/2022 Grand Park Homes, LLC.Plan Review $356.01 $356.01 3/15/2022 Grand Park Homes, LLC.Fraser Use Tax $821.08 $821.08 3/15/2022 Grand Park Homes, LLC.East Grand Fire $483.00 $483.00 Permit Total $2,207.79 $2,207.79 BLD22-021 3/15/2022 Grand Park Homes, LLC.East Grand Fire $5,796.00 $5,796.00 3/15/2022 Grand Park Homes, LLC.Fraser Water Meter > 1 in $3,821.00 $3,821.00 3/15/2022 Grand Park Homes, LLC.Building Permit $8,639.45 $8,639.45 3/15/2022 Grand Park Homes, LLC.Plan Review $5,615.64 $5,615.64 3/15/2022 Grand Park Homes, LLC.Fraser Use Tax $38,047.97 $38,047.97 Permit Total $61,920.06 $61,920.06 BLD22-022 3/15/2022 Grand Park Homes, LLC.Building Permit $547.70 $547.70 3/15/2022 Grand Park Homes, LLC.Plan Review $356.01 $356.01 78 Meadow Creek, Fraser 78 Meadow Creek, Fraser 96 Meadow Creek, Fraser 96 Meadow Creek, Fraser 96 Meadow Creek, Fraser 96 Meadow Creek, Fraser 96 Meadow Creek, Fraser amount paid Total for Fraser (Use Tax/Water/Sewer)$105,765.98 $20,804.50 Checks Sent to Fraser $105,765.98 $12,558.00 Difference $0.00 $7,500.00 Total for East Grand $12,558.00 $81,863.98 Checks Sent to East Grand $12,558.00 $7,642.00 Difference $0.00 $1,060.00 Total Building Permit/Plan Review $34,327.43 $7,700.00 Total in Cassele $34,327.43 $13,522.93 Difference $0.00 $152,651.41 Residential New BLD22-022 3/15/2022 Grand Park Homes, LLC.Fraser Use Tax $953.72 $953.72 3/15/2022 Grand Park Homes, LLC.East Grand Fire $483.00 $483.00 Permit Total $2,340.43 $2,340.43 BLD22-023 3/15/2022 Grand Park Homes, LLC.Building Permit $8,639.45 $8,639.45 3/15/2022 Grand Park Homes, LLC.Plan Review $5,615.64 $5,615.64 3/15/2022 Grand Park Homes, LLC.Fraser Use Tax $38,047.97 $38,047.97 3/15/2022 Grand Park Homes, LLC.East Grand Fire $5,796.00 $5,796.00 3/15/2022 Grand Park Homes, LLC.Fraser Water Meter > 1 in $3,821.00 $3,821.00 Permit Total $61,920.06 $61,920.06 Record Type Total $149,578.72 $149,578.72 Grand Total $152,651.41 $152,651.41 Fee Item invoice fee Building Permit $20,804.50 East Grand Fire $12,558.00 Fraser Sewer PIF $7,500.00 Fraser Use Tax $81,863.98 Fraser Water Meter > 1 in $7,642.00 Fraser Water Meter 3/4 in $1,060.00 Fraser Water PIF $7,700.00 Plan Review $13,522.93 Total $152,651.41 Reviewed by JRS 04/14/22