HomeMy Public PortalAbout02-10-2015 Consideration and Approval of Submitting the Accelerated Program Statement of Interest to the Massachusetts School Building Authority 2015_201502060946295705 TOWN OF
1630 \ WATERTOWN
_.t* Office of the Town Manager
Administration Building
<f 149 Main Street
Watertown,MA 02472
Phone: 617-972-6465
Michael J. Driscoll Fax: 617-972-6404
www.watertown-nia.gov
Town Manager townmerCa)warertown-ma ono
To: Honorable Town Council
From: Michael J. Driscoll, Town Manager
Date: February 5, 2015
RE: Agenda Item—Consideration and Approval of Submitting the Accelerated Repair Program
Statement of Interest to the Massachusetts School Building Authority
Enclosed please find correspondence from Dr. Jean M. Fitzgerald, Superintendent of Schools regarding the
subject.
For background purposes and for your review, I have attached some related materials from the Massachusetts
School Building Authority,
The Accelerated Repair Program(ARP)is primarily for the repair and/or replacement of roofs, windows and/or
boilers. The Reimbursement Rate for calendar years 2014 and 2015 for Watertown is 48.47%. The SOI closing
date for districts submitting for consideration in the ARP is February 13, 2015. The review process for the
Accelerated Repair Program SOIs will begin once the District has submitted a properly completed SOI and all
of the required documentation, including votes of the municipal governing body and school committee.
The Accelerated Repair in question is the replacement of windows at the Middle School. This project is listed
in Fiscal Year 2016 of the Fiscal Year 2016-2020 Capital Improvement Program which was submitted on
January 30, 2015 (see related excerpt).
Therefore, given all of the above, I respectfully request this matter be placed on the February I Oth Town
Council Agenda for consideration and approval of submitting the Accelerated Repair Program Statement of
Interest to the Massachusetts School Building Authority.
Michael Shepard, School Committee Member, Dr. Jean M. Fitzgerald, Superintendent of Schools, Charles
Kellner, Director of Business Services and Jay Francione, Director of Facilities and Transportation will be
attending the February 10, 2015 Town Council Meeting and available for further discussion on this matter.
Thank you for your consideration in this matter.
cc: Honorable School Committee Thomas J. Tracy, Town Auditor/Asst. Town Manager for Finance
Dr.Jean M.Fitzgerald, Superintendent of Schools Charles Kellner,Director of Business Services
Steven Magoon,CD&P Director/Asst.Town Manager Jay Francione, Director of Facilities and Transportation
Mark R.Reich,Esquire,Kopelman and Paige,P.C.
1630 Watertown Public Schools
`4
_ 30 Common Street Watertown,Massachusetts 02472-3492
Phone: 617-926-7700
OFFICE OF THE TOWN MANAGER Fax: 617-923-1234
RGrr.TvF.D
,lean M. Fitzgerald Ed.D.,Superintendent Dardyn Donovan,Assistant Superintendent
jeanfitzgerald@watertox,n.kl2.tna.us FEB 0 3 2015 darilyn.donovan@watertown.kl2.nm.us
To: Michael Driscoll, Town ManapWN OF WATE OWN
AN'
Watertown From: Jean M. Fitzgerald, Superintendent
Watertown Public Schools
Date: February 3, 2015
RE: Agenda Item: Approval of Accelerated Repair Program: Statement of Interest (SOI) for
the Massachusetts School Building Authority
Attached please find a copy of the Accelerated Repair Program— Statement of Interest for
consideration of approval by the Town Council.
Background information on the Accelerated Repair Program (source: MSBA website):
As a result of the lessons learned from its Green Repair Program, the MSBA has
instituted an Accelerated Repair Program ("Program") as part of its ongoing repair
program. The Program is primarily for the repair and/or replacement of roofs, windows,
and/or boilers with the potential to include additional systems as may be determined by
the MSBA contingent upon available funding and capacity in the capital pipeline. The
Program focuses on the preservation of existing assets by performing energy-efficient
and cost-saving upgrades, which will result in direct operational savings for school
districts. Since 2010, districts have been participating in our Repair Programs as
indicated in the table below:
Repair Pro ram Districts Schools Total Project Costs " Maximum Facility Grants
Green 93 189 $366,647,226 $222,885,258
2012 Accelerated �_ 24 36 $63,009,653 I $38,267,952 f
12013 Accelerated 25 45 $94,650,790 I $54,662,550 J
1 *2014 Accelerated I 22 1 33 1 $85,543,221 I $51,459,968 1
I 'Totals reflect projects approved for Project Funding Agreements as of the January 14,2015 Board of Directors'Meeting. l
Districts that have repair needs in their school facilities that inhibit the cost-effective and
energy-efficient delivery of the district's educational program expressed interest in the
Accelerated Repair Program through the MSBA's SOI process.
The attached Accelerated Repair program application requires the approval of the Town
Council, the School Committee as well as signatures of the Town Manager and Superintendent
of Schools.
In anticipation of the Watertown School Committee's vote to approve the submission of the
Accelerated Repair Program SOI at the February 9, 2015 School Committee meeting, I
respectfully request that an action item be placed on the February 10, 2015 Town Council
agenda. The purpose of the item will be to approve the SOI application.
JMF/oh
fName of School Watertown Middle School J
Massachusetts School Building Authority
Next Steps to Finalize Submission of your FY 2015 Statement of Interest
Thank you for submitting your FY 2015 Statement of Interest(SOI)to the MSBA electronically.Please note,the
District's submission is not yet complete.The District is required to print and mail a hard copy of the SOI to the
MSBA along with the required supporting documentation,which is described below.
Each SOI has two Certification pages that must be signed by the Superintendent,the School Committee Chair,and the
Chief Executive Officer*.Please make sure that both certifications contained in the SOI have been signed and dated by
each of the specified parties and that the hardcopy SOI is submitted to the MSBA with original signatures.
SIGNATURES:Each Sol has two(2)Certification pages that must be signed by the District.
In some Districts,two of the required signatures may be that of the same person.If this is the case,please have that
person sign in both locations.Please do not leave any of the signature lines blank or submit photocopied signatures,as
your SOI will be incomplete.
*Local chief executive officer:In a city or town with a manager form of government,the manager of the
municipality;in other cities,the mayor;and in other towns,the board of selechnen unless,in a city or town,
some other municipal office is designated as the chief executive office under the provisions of a local charter,
VOTES:Each Sol must be submitted with the proper vote documentation.This means that(1)the required
governing bodies have voted to submit each SOI,(2)the specific vote language required by the MSBA has been used,
and(3)the District has submitted a record of the vote in the format required by the MSBA.
School Committee Vote: Submittal of all SOIs must be approved by a vote of the School Committee.
For documentation of the vote of the School Committee,Minutes of the School Committee meeting at
which the vote was taken must be submitted with the original signature of the Committee Chairperson.The
Minutes must contain the actual text of the vote taken which should be substantially the same as the
MSBA's SOI vote language.
Municipal Body Vote:SOIs that are submitted by cities and towns must be approved by a vote of the
appropriate municipal body(e.g.,City Council/Aldermen/Board of Selectmen)in addition to a vote of the School
Committee.
Regional School Districts do not need to submit a vote of the municipal body.
For the vote of the municipal governing body,a copy of the text of the vote,which shall be substantially the
same as the MSBA's SOI vote language,must be submitted with a certification of the City/Town Clerk
that the vote was taken and duly recorded,and the date of the vote must be provided.
CLOSED SCHOOLS: Districts must download the report from the"Closed School"tab,which can be found on the
District Main page.Please print this report,which then must be signed by the Superintendent,the School Committee
Chair,and the Chief Executive Officer.A signed report,with original signatures must be included with the District's hard
copy SOI submittal.If a District submits multiple SOIs,only one copy of the Closed School information is
required.
ADDITIONAL DOCUMENTATION FOR SOI PRIORITIES#1 AND#3: If a District selects Priority#I and/or
Priority#3,the District is required to submit additional documentation with its SOI.
Massachusetts School Building Authority 1 Statement of Interest I
Name of School ---SAMPLE SCHOOL tDRAFrl----- 1
If a District selects Priority#1,Replacement or renovation of a building which is structurally unsound or otherwise
in a condition seriously jeopardizing the health and safety of the school children,where no alternative exists,the
MSBA requires a hard copy of the engineering or other report detailing the nature and severity of the problem and
a written professional opinion of how imminent the system failure is likely to manifest itself.The District also must
submit photographs of the problematic building area or system to the MSBA.
If a District selects Priority#3,Prevention of a loss of accreditation,the MSBA requires the full accreditation
report(s)and any supporting correspondence between the District and the accrediting entity.
ADDITIONAL INFORMATION:In addition to the information required with the SOI hard copy submittal,the
District may also provide any reports,pictures,or other information they feel will give the MSBA a better understanding
of the issues identified at a facility.
If you have any questions about the SOI process please contact Diane Sullivan at 617-720-4466 or
Diane.Sul li van Qmassschool bui ld in es.orq.
Massachusetts School Building Authority 2 Statement of Interest
fName of School -----SAMPLE SCHOOL[DRAFT]-----
Massachusetts School Building Authority
School District Watertown
District Contact Jean M Fitzeerald TEL: (617)926-7700
Name of School Watertown Middle
Submission Date 1/30/2015
SOI CERTIFICATION
To be eligible to submit a Statement of Interest(SOI),a district must certify the following:
The district hereby acknowledges and agrees that this SOI is NOT an application for funding and that submission of this SOI
in no way commits the MSBA to accept an application,approve an application,provide a grant or any other type of funding,
or places any other obligation on the MSBA.
r The district hereby acknowledges that no district shall have any entitlement to funds from the MSBA,pursuant to M.G.L.c.
70B or the provisions of 963 CMR 2.00.
The district hereby acknowledges that the provisions of 963 CMR 2.00 shall apply to the district and all projects for which
the district is seeking and/or receiving funds for any portion of a municipally-owned or regionally-owned school facility from
the MSBA pursuant to M.G.L.c.70B.
r The district hereby acknowledges that this SOI is for one existing municipally-owned or regionally-owned public school
facility in the district that is currently used or will be used to educate public PreK-12 students and that the facility for which
the SOT is being submitted does not serve a solely early childhood or Pre-K student population.
r After the district completes and submits this SOI electronically,the district must sign the required certifications and submit one
signed original hard copy of the SOI to the MSBA,with all of the required documentation described under the"Vote" tab,on
or before the deadline.
r The district will schedule and hold a meeting at which the School Committee will vote,using the specific language contained in
the"Vote" tab,to authorize the submission of this SOI.This is required for cities,towns,and regional school districts.
F Prior to the submission of the hard copy of the SOI,the district will schedule and hold a meeting at which the City
Council/Board of Aldermen or Board of Selectmen/equivalent governing body will vote,using the specific language contained
in the"Vote"tab,to authorize the submission of this SOI.This is not required for regional school districts.
r On or before the SOI deadline,the district will submit the minutes of the meeting at which the School Committee votes to
authorize the Superintendent to submit this SOL The District will use the MSBA's vote template and the vote will specifically
reference the school and the priorities for which the SOI is being submitted.The minutes will be signed by the School
Committee Chair.This is required for cities,towns,and regional school districts.
r The district has arranged with the City/fawn Clerk to certify the vote of the City Council/Board of Aldermen or Board of
Selectmen/equivalent governing body to authorize the Superintendent to submit this SOI.The district will use the MSBA's
vote template and submit the full text of this vote,which will specifically reference the school and the priorities for which the
SOI is being submitted,to the MSBA on or before the SOI deadline.This is not required for regional school districts.
The district hereby acknowledges that this SOI submission will not be complete until the MSBA has received all of the
required vote documentation and certification signatures in a format acceptable to the MSBA.If Priority 1 is selected,your
Statement of Interest will not be considered complete unless and until you provide the required engineering(or other)report,
a professional opinion regarding the problem,and photographs of the problematic area or system.
Massachusetts School Building Authority 3 Statement Of Interest I
Name of School -----SAMPLE SCHOOL[DRAFI'J-----
Chief Executive Officer* School Committee Chair Superintendent of Schools
(signature) (signature) (signature)
Date Date Date
*Local chief executive officer:In a city or town with a manager form of government,the manager of the municipality;
in other cities,the mayor;and in other towns,the board of selectmen unless,in a city or town,some other municipal
office is designated to the chief executive office under the provisions of a local charter.Please note,in districts where
the Superintendent is also the Local Chief Executive Officer,it is required for the same person to sign the Statement
of Interest Certifications twice.Please do not leave any signature lines blank. .
Massachusetts School Building Authority 4 Statement of Interest
Name of School -----SAMPLE SCHOOL[DRAFT]-----
Massachusetts School Building Authority
School District Watertown
District Contact Jean M Fitzserald TEL:(617)926-7700
Name of School Watertown Middle
Submission Date 1/30/2015
Note
The following Priorities have been included in the Statement of Interest:
I. r Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously
jeopardizing the health and safety of school children,where no alternative exists.
2. r Elimination of existing severe overcrowding.
3. r Prevention of the loss of accreditation.
4. r Prevention of severe overcrowding expected to result from increased enrollments.
5, r Replacement,renovation or modernization of school facility systems,such as roofs,windows,boilers,heating and
ventilation systems,to increase energy conservation and decrease energy related costs in a school facility.
6, r Short term enrollment growth.
7. r Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state
and approved local requirements.
8. f Transition from court-ordered and approved racial balance school districts to walk-to,so-called,or other school
districts.
80I Vote Requirement
E I acknowledge that I have reviewed the MSBA's vote requirements for submitting an SOI which are set forth in the Vote
Tab of this SOI.I understand that the MSBA requires votes from specific parties/governing bodies,in a specific format using
the language provided by the MSBA.Further,I understand that the MSBA requires certified and signed vote documentation to
be submitted with the SOI.I acknowledge that my SOI will not be considered complete and,therefore,will not be reviewed by .
the MSBA unless the required accompanying vote documentation is submitted to the satisfaction of the MSBA.
Potential Project Scope: Accelerated Repair
Windows/Doors
Is this SOI the District Priority Sol? NO
School name of the District Priority SOI: Watertown High
Is this part of a larger facilities plan? NO
If"YES",please provide the following:
Facilities Plan Date:
Planning Firm:
Please provide an overview of the plan including as much detail as necessary to describe the plan,its
Massachusetts School Building Authority 5 Statement of Interest
Name of School -----SAMPLE SCHOOL[DRAFT]---- 1
goals and how the school facility that is the subject of this SOI Sts into that plan:
Please provide the current student to teacher ratios at the school facility that is the subject of this SOI:22 students
perteacher
Please provide the originally planned student to teacher ratios at the school facility that is the subject of this SOI:
22 students per teacher
Does the District have a Master Educational Plan that includes facility goals for this building and all school
buildings in District? NO
Does the District have related report(s)/document(s)that detail its facilities,student configurations at each
facility,and District operational budget information,both current and proposed? NO
If"NO",please note that:
If,based on the SOI review process,a facility rises to the level of need and urgency and is invited into the
Eligibility Period,the District will need to provide to the MSBA a detailed Educational Plan for not only that
facility,but all facilities in the District in order to move forward in the MSBA's.school building construction
process.
Is there overcrowding at the school facility? NO
If"YES",please describe in detail,including specific examples of the overcrowding.
Has the district had any recent teacher layoffs or reductions? YES
If"YES",how many teaching positions were affected?4
At which schools in the district?Middle School:3.9 FTEs were cut throughout the district in FY14..5 Attendance
Officer cut in FY15.
Please describe the types of teacher positions that were eliminated(e.g.,art,math,science,physical education,
etc.).
FY14 3.9 FFE WMS: .5 Library/Media,WHS: .4 World Language,.4 English, I Special Education, .6 Music, .6
Behavior Specialist,.5 PreSchool Intake Coordinator.FY15,.5 Attendance Officer for the district was eliminated.
Has the district had any recent staff layoffs or reductions? YES
If"YES",how many staff positions were affected? 18
At which schools in the district?District wide
Please describe the types of staff positions that were eliminated(e.g.,guidance,administrative,maintenance,
etc.).
The district has gone through multiple years of staff reductions as well.In FY 14,1 FPE Secretary, 17Instructional
Assistants positions eliminated.In FY 15,2 FTE Secretarial positions were merged and the result was a loss of 1 FTE.
Please provide a description of the program modifications as a consequence of these teacher and/or staff
reductions,including the impact on district class sizes and curriculum.
Library/Media programming is markedly reduced at our Middle School as students no longer have regularly scheduled
instruction in this area.Donated funds have helped to maintain some music programming,The High School teacher
reductions have resulted in fewer course offerings and increased caseloads.The loss of an attendance officer has decreased
our effectiveness in responding to school enrollment and attendance issues.
Please provide a detailed description of your most recent budget approval process including a description of any
budget reductions and the impact of those reductions on the district's school facilities,class sizes,and educational
program.
Preparation of the FY15 budget supported the district strategic goals,and guided by the FY15 budget priorities:•A safe
environment for students and staff---which includes secure facilities and a connected community--as well as strong student
support and mental health services•Adequate staffing to achieve reasonable class size,proper scheduling,and time on
learning•A wide range of curricular and extracurricular opportunities to educate the whole child•Effective tiered
Massachusetts School BuildingAuthority 6 Statement of Interest
Name of School -----SAMPLE SCHOOL tDRAFI l-----
instruction and assessment to meet all children at all levels•Infrastructure,materials,and systems to efficiently support
teaching and learning Beginning in FY15,the district began reinstate quality programming previously cut during difficult
financial times.As we undertake this challenge,the changing expectations in education must also be addressed.Difficult
decisions still must be made regarding the use of available monies.The FY budget development process involved district
leadership team meetings beginning in November 2013,numerous Budget and Finance Sub Committee meetings January
through April 2014,Vote of the School Committee(4/7/2014),Presentation to Town Council(6/2014)and Final Vote on
Town Appropriation(6/2014).
Massachusetts School Building Authority 7 Statement of interest
Name of School ----SAMPLE SCHOOL IDRAFTI
General Description
BRIEF BUILDING HISTORY:Please provide a detailed description of when the original building was built,and
the dates)and project scopes(s) of any additions and renovations(maximum of 5000 characters).
WMS was built in 1922 as the West Junior High School.It is constructed of steel,cinder and brick materials.In 1998,the
building underwent a complete renovation.In the renovation the new cconstruction of this 'B Wing"consisting of the gym,
auditorium,main offices,band and chorus rooms and "B Wing"classrooms.
TOTAL BUILDING SQUARE FOOTAGE:Please provide the original building square footage PLUS the square
footage of any additions.
134000
SITE DESCRIPTION:Please provide a detailed description of the current site and any known existing conditions
that would impact a potential project at the site.PIease note whether there are any other buildings,public or
private,that share this current site with the school facility.What is the use(s)of this building(s)? (maximum of
5000 characters).
WMS is situated on its own parcel of land bordered by residences and Moxley Field that is owned by the City of
Watertown.The streets that surround WMS are Bemis Street,Waverly Avenue,and Westminister Avenue.The building
has approximately 59 staff and visitor parking spots in two lots located at the front and rear of the building,Four of these
spaces are designated handicapped spots.
ADDRESS OF FACILITY: Please type address,including number,street name and city/town,if available,or
describe the location of the site. (Maximum of 300 characters)
68 Waverly Avenue
Watertown,MA 02742
BUILDING ENVELOPE:Please provide a detailed description of the building envelope,types of construction
materials used,and any known problems or existing conditions(maximum of 5000 characters).
WMS consists of two major areas;the first is the West Junior or"A wing".It was constructed in 1922 of materials of
steel,cinder black and brick,The'B wing" constructed in 1998 is of steel,brick and cinder block.
Has there been a Major Repair or Replacement of the EXTERIOR WALLS? YES
Year of Last Major Repair or Replacement:(YYYY) 1998
Description of Last Major Repair or Replacement:
The construction of the"B wing" and the corridors connected to the existing "A wing".
Roof Section A
Is the District seeking replacement of the Roof Section? NO
Area of Section(square feet) 44700
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar.&Gravel,Other(please describe)
rubber membrane non-ballasted
Age of Section(number of years since the Roof was installed or replaced) 17
Description of repairs,if applicable,in the last three years.Include year of repair:
Patch repairs,membrane replacement,penetration repairs,and roof drain repairs
2012,2013,2014
Roof Section B
Massachusetts School Building Authority 8 Statement of Interest
Name of School -----SAMPLE SCHOOL[DRAFT]-----
Is the District seeking replacement of the Roof Section? NO
Area of Section (square feet) 31800
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar&Gravel,Other(please describe)
rubber membrane ballasted by stone
Age of Section(number of years since the Roof was installed or replaced) 17
Description of repairs,if applicable,in the last three years.Include year of repair:
patch repairs,membrane replacement,penetration repairs and roof drain repairs
2012,2013,2014
Roof Section C
Is the District seeking replacement of the Roof Section?
Area of Section (square feet)
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar&Gravel,Other(please describe)
Age of Section(number of years since the Roof was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Roof Section D
Is the District seeking replacement of the Roof Section?
Area of Section(square feet)
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar&Gravel,Other(please describe)
Age of Section(number of years since the Roof was installed or replaced)
Description of repairs,if applicable,in the last three years.Irrclude year of repair:
Roof Section E
Is the District seeking replacement of the Roof Section?
Area of Section(square feet)
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar&Gravel,Other(please describe)
Age of Section(number of years since the Roof was installed or replaced)
Description of repairs,if applicable,in the last three years.Irrclude year of repair:
Roof Section F
Is the District seeking replacement of the Roof Section?
Area of Section(square feet)
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar&Gravel,Other(please describe)
Age of Section(number of years since the Roof was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Roof Section G
Is the District seeking replacement of the Roof Section?
Area of Section (square feet)
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar&Gravel,Other(please describe)
Age of Section(number of years since the Roof was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Roof Section H
Is the District seeking replacement of the Roof Section?
Area of Section(square feet)
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar&Gravel,Other(please describe)
Age of Section(number of years since the Roof was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Roof Section I
Massachusetts School Building Authority 9 Statement of Interest
Name of School ----SAMPLE SCHOOL[DRAFTI----- I
Is the District seeking replacement of the Roof Section? 1
Area of Section(square feet)
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar&Gravel,Other(please describe)
Age of Section(number of years since the Roof was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Roof Section 7
Is the District seeking replacement of the Roof Section?
Area of Section(square feet)
Type of ROOF(e.g.,PVC,EPDM,Shingle,Slate,Tar&Gravel,Other(please describe)
Age of Section(number of years since the Roof was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Window Section A
Is the District seeking replacement of the Windows Section? NO
Windows in Section (count) 96
Type of WINDOWS (e.g.,Single Pane,Double Pane,Other(please describe))
Modern vinyl frame with insulated glass in all classrooms in this section
Age of Section(number of years since the Windows were installed or replaced) 17
Description of repairs,if applicable,in the last three years.Include year of repair:
N/A
Window Section B
Is the District seeking replacement of the Windows Section? YES
Windows in Section(count) 207
Type of WINDOWS (e.g.,Single Pane,Double Pane,Other(please describe))
Aluminum frame with glass and plexiglass panes
Age of Section(number of years since the Windows were installed or replaced) 36
Description of repairs,if applicable,in the last three years.Include year of repair:
Replaced plexiglass,replaced glass,replaced hinges and replaced tracks
2012,2013,2104
Window Section C
Is the District seeking replacement of the Windows Section?
Windows in Section (count)
Type of WINDOWS(e.g.,Single Pane,Double Pane,Other(please describe))
Age of Section(number of years since the Windows were installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Window Section D
Is the District seeking replacement of the Windows Section?
Windows in Section(count)
Type of WINDOWS (e,g,,Single Pane,Double Pane,Other(please describe))
Age of Section(number of years since the Windows were installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Window Section E
Is the District seeking replacement of the Windows Section?
Windows in Section(count)
Type of WINDOWS (e,g.,Single Pane,Double Pane,Other(please describe))
Age of Section(number of years since the Windows were installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Massachusetts School Building Authority 10 Statement of Intamt
Name of School -----SAMPLE SCHOOL[DRAFT]----
Window Section F
Is the District seeking replacement of the Windows Section?
Windows in Section(count)
Type of WINDOWS(e.g.,Single Pane,Double Pane,Other(please describe))
Age of Section(number of years since the Windows were installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Window Section G
Is the District seeking replacement of the Windows Section?
Windows in Section(count)
Type of WINDOWS (e.g.,Single Pane,Double Pane,Other(please describe))
Age of Section(number of years since the Windows were installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Window Section H
Is the District seeking replacement of the Windows Section?
Windows in Section(count)
Type of WINDOWS(e.g.,Single Pane,Double Pane,Other(please describe))
Age of Section(number of years since the Windows were installed or replaced)
Description of repairs,R applicable,in the last three years.Include year of repair:
Window Section I
Is the District seeking replacement of the Windows Section?
Windows in Section(count)
Type of WINDOWS (e.g.,Single Pane,Double Pane,Other(please describe))
Age of Section(number of years since the Windows were installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Window Section J
Is the District seeking replacement of the Windows Section?
Windows in Section(count)
Type of WINDOWS (e.g.,Single Pane,Double Pane,Other(please describe))
Age of Section(number of years since the Windows were installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
MECHANICAL and ELECTRICAL SYSTEMS:Please provide a detailed description of the current mechanical
and electrical systems and any known problems or existing conditions(maximum of 5000 characters).
Electrical systems updated in 1998.A new service and transformer were installed.All sub-panels for both A and B wings
were replaced or repaired to current code standards.In 2014 high efficiency transformers were purchased and installed.
Fire alarm system was installed new in 1998 for the entire building.Some areas of A wing have a wet fire suppression
system that was existing.B wing has complete coverage through the same system.Heat plant consists of 2 Weil McClein
gas fired boilers with a rating of 1.2 million but input.Heat is forced hot water to wall radiation and unit ventilators,Water
supply is supplied by city water and domestic hot water is provided by one lochinvars in-direct fired water heater.All
systems are in good working order.
Boiler Section I
Is the District seeking replacement of the Boiler? NO
Is there more than one boiler room in the School? NO
What percentage of the School is heated by the Boiler? 100
Type of Treating fuel(e.g.,Heating Oil,Natural Gas,Propane,Other)
natural gas
Massachusetts School Building Authority 11 Statement of Interest
Name of School -----SAMPLE SCHOOL[DRAFrl-----
Age of Boiler(number of years since the Boiler was installed or replaced) 20
Description of repairs,if applicable,in the last three years.Include year of repair:
Complete replacement after catastrophic failure.Boilers were installed as steam system and upgraded to hydronic hot
water in 1998.
Boiler Section 2
Is the District seeking replacement of the Boiler?
Is there more than one boiler room in the School?
What percentage of the School is heated by the Boiler?
Type of heating fuel(e.g.,Heating Oil,Natural Gas,Propane,Other)
Age of Boiler(number of years since the Boiler was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair: .
Boiler Section 3
Is the District seeking replacement of the Boiler?
Is there more than one boiler room in the School?
What percentage of the School is heated by the Boiler?
Type of heating fuel (e.g.,Heating Oil,Natural Gas,Propane,Other)
Age of Boiler(number of years since the Boiler was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Boiler Section 4
Is the District seeking replacement of the Boiler?
Is there more than one boiler room in the School?
What percentage of the School is heated by the Boiler?
Type of heating fuel(e.g.,Heating Oil,Natural Gas,Propane,Other)
Age of Boiler(number of years since the Boiler was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Boiler Section 5
Is the District seeking replacement of the Boiler?
Is there more than one boiler room in the School?
What percentage of the School is heated by the Boiler?
Type of beating fuel(e.g.,Heating Oil,Natural Gas,Propane,Other)
Age of Boiler(number of years since the Boiler was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Boiler Section 6
Is the District seeking replacement of the Boiler?
Is there more than one boiler room in the School?
What percentage of the School is heated by the Boiler?
Type of heating fuel(e.g.,Heating Oil,Natural Gas,Propane,Other)
Age of Boiler(number of years since the Boiler was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Boiler Section 7
Is the District seeking replacement of the Boiler?
Is there more than one boiler room in the School?
What percentage of the School is heated by the Boiler?
Type of heating fuel(e.g.,Heating Oil,Natural Gas,Propane,Other)
Age of Boiler(number of years since the Boiler was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Massachusetts School Building Authority 12 Statement of Interest
Name of School -----SAMPLE SCHOOL p)PAFr]-----
Boiler Section 8
Is the District seeking replacement of the Boiler?
Is there more than one boiler room in the School?
What percentage of the School is heated by the Boiler?
Type of heating fuel(e.g.,Heating Oil,Natural Gas,Propane,Other)
Age of Boiler(number of years since the Boiler was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Boiler Section 9
Is the District seeking replacement of the Boiler?
Is there more than one boiler room in the School?
What percentage of the School is heated by the Boiler?
Type of heating fuel(e.g.,Heating OR,Natural Gas,Propane,Other)
Age of Boiler(number of years since the Boiler was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Boiler Section 10
Is the District seeking replacement of the Boiler?
Is there more than one boiler room in the School?
What percentage of the School is treated by the Boiler?
Type of heating fuel(e.g.,Heating Oil,Natural Gas,Propane,Other) l
Age of Boiler(number of years since the Boiler was installed or replaced)
Description of repairs,if applicable,in the last three years.Include year of repair:
Has there been a Major Repair or Replacement of the HVAC SYSTEM? YES
Year of Last Major Repair or Replacement:(YYYY) 1998
Description of Last Major Repair or Replacement:
Steam units were removed and hot water system installed.Building exhaust systems were upgraded.Air conditioning I
installed in computer labs,main offices,auditorium,guidance and chorus areas.
Has there been a Major Repair or Replacement of the ELECTRICAL SERVICES AND DISTRIBUTION
SYSTEM? YES
Year of Last Major Repair or Replacement:(YYYY) 2014
Description of Last Major Repair or Replacement:
]-Iigh efficiency transformers purchased and installed.
BUILDING INTERIOR:Please provide a detailed description of the current building interior including a
description of the flooring systems,finishes,ceilings,lighting,etc,(maximum of 5000 characters).
Lighting is T5 ballasted florescent which has been upgraded during the ESCO project with Johnson Controls.Floors are
covered with VCT tiles.A wing is set on wooden subfloors.B wing is set on cement subfloors.We have started the
process of replacing flooring in the B wing.An appropriation has been secured to enable the completion of this project in
the summer of 2015.Walls are cinder block,sheetrock and plaster with a latex paint finish.Carpeting is installed in the
library,main office,auditorium,and band room.Ceilings are 2X2 drop type ceiling throughout the building with the
exception of the main entryway and auditorium,which are sheet rock and plaster.
PROGRAMS and OPERATIONS:Please provide a detailed description of the current programs offered and
grades served,and indicate whether there are program components that cannot be offered due to facility
constraints,operational constraints,etc.(maximum of 5000 characters).
The following is a description of programming of Watertown Middle School that demands space in the building:
I
Massachusetts School Building Authority 13 Statement of Interest
Name of School -----SAMPLE SCHOOL[DRAFT]--- 1
•Core Education Currently,WMS has eight sections each of sixth,seventh,and eighth graders in two clusters providing 1
English,Social Studies,Math,and Science instruction.This accounts for a total of 24 classrooms that seat 25 students
each.
o Science 6 out of the 24 rooms are fitted to be science labs.
•Special Education WMS has a number of special education programs:
o Inclusion/Resource:VMS currently has two resource classrooms:one is shared between sixth grade,seventh grade,
and sixth grade LB literacy;the other is shared between eighth grade and Arabic.
o Specialized Reading and Math Tutorials: WMS currently uses one small classroom for both specialized reading and
math tutorials.
o Language Based Program: WMS uses two classrooms for language-based instruction:one for math and one for seventh
and eighth grade literacy.The sixth grade literacy classes are in a resource room.
o Learning Support Program: WMS uses two classrooms for the learning support program.One is for literacy;the other is
for math,science,and life skills instruction.
o Connections Program: WMS uses two classrooms for the Connections program.The first is the general classroom.The
second is a sensory room and a room with specialized OT equipment.Community Explorers uses the second room as
home base after school.
o Integrated Support Program:WMS uses a suite of four rooms for the Integrated Support Program: a self-contained
classroom,a meeting room/office for the coordinator,an office for the social worker,and a respite room.
•English as s Second Language WMS has two classrooms for substantially separate ESL instruction.Three FSL teachers
share the two classrooms.
•Specials CIasses
o PE:There are a total of 24 P.E.sections that use the locker rooms and meet in the upper gym,the lower gym,the fitness
center,or Moxley field.The fitness center and gyms are used extensively after school.
o Health: We have one room dedicated to health instruction.The health teacher also uses the adjoining kitchen extensively
with her life-skills health classes for students in the LSP and Connections Program.
o Art and Engineering: We,have one art room for our one art teacher.We used to have two art teachers in two room,but
we converted the former engineering room to the fitness center with the first PEP grant and moved the engineering teacher
to the second art room.
o Music: We have one chorus and music room and one band room.
o Information Technology:We use the library loft for information technology classes.
• Other Spaces In the School include the main office,library and library loft,cafeteria,auditorium,upper and lower gyms,
two computer labs,kitchen,conference room,faculty room,and student council room.There are also a variety of offices
for administrators,coordinators,counselors,and specialists throughout the school building.
The physical plant of Watertown Middle School is adequate for all school programming,
CORE EDUCATIONAL SPACES: Please provide a detailed description of the Core Educational Spaces within
the facility,a description of tire number and sizes (in square feet)of classrooms,a description of science
rooms/labs including ages and most recent updates,a description of the cafeteria,gym and/or auditorium and a
description of the media centerAibrary(maximum of 5000 characters),
The facility has 59 classrooms.These rooms vary in size from 600-800 square feet.Five of these rooms are used as
science labs,two are located in the A wing the other three are located in the B wing.All labs have electric,gas and water
systems and drainage is to various neutralization tanks.These rooms were all updated in 1998,The B wing rooms were
constructed new.The library media center houses traditional reading books and updated technology areas,including
computer work stations.This area was constructed new in 1998.
CAPACITY and UTILIZATION:Please provide a detailed description of the current capacity and utilization of
the school facility.If the school is overcrowded,please describe steps taken by the administration to address
capacity issues.Please also describe in detail any spaces that have been converted from their intended use to be
used as classroom space(maximum of 5000 characters).
Massachusetts School Building Authority 14 Statement of Interest
Name of School -----SAMPLE SCHOOL[DRAFCI-----
All rooms in Watertown Middle School are being utilized.There are no empty rooms.Classrooms are assigned to
teachers and are filled with students at least five out of the seven periods per day.Teachers who don't teach a full class
load often share a classroom space with a colleague.All office space and storage space is utilized as well.The school is
not overcrowded and there are no spaces that have been converted from their intended use to be used as classroom
space.
MAINTENANCE and CAPITAL REPAIR: Please provide a detailed description of the district's current
maintenance practices,its capital repair program,and the maintenance program in place at the facility that is the
subject of this SOI.Please include specific examples of capital repair projects undertaken in the past,including
any override or debt exclusion votes that were necessary(maximum of 5000 characters).
Watertown Public School employees perform maintenance and cleaning.WPS uses a web based work order program
that is the responsibility of the building senior custodian to ensure that work orders are requested.Each summer the
building undergoes a complete and thorough cleaning.This cleaning included but is not limited to stripping and waxing of
floors,washing walls,extracting carpets,washing furniture and white board,etc.The facility is part of the ESCO contract
that the City of Watertown has entered into with Johnson Controls.This contract is a major expenditure for the purpose of
higher efficiency and less energy consumption.The building is included in the Watertown Capital Improvement Plan.This
is an ongoing building improvement plan with a five-year outlay.Some examples of recent capital improvements to the
middle school are,ESCO energy upgrades,replacement of the cafeteria floor,and replacement of the main entry foyer,
ongoing furniture replacement program,installation of new lochinvars domestic hot water system.
Massachusetts School Building Authority 15 Statement of Interest
Name of School -----SAMPLE SCHOOL IDRAFi]---- - f
Priority 5
Question 1:Please provide a detailed description of the issues surrounding the school facility systems(e.g.,roof,
windows,boilers,HYAC system,andlor electn'cal service and distribution system)that you are indicating require
repair or replacement.Please describe all deficiencies to all systems in sufficient detail to explain the problem.
The Watertown Middle School was constructed in 1922 and has undergone numerous
renovations and upgrades.In 1979,the existing wood framed, double hung,single pane
windows were replaced.The replacement windows were aluminum framed with both glass
and Plexiglas panes. Unfortunately, both the glass and Plexiglas panes have deteriorated
substantially. Both materials have discolored and hazed to the point that what was once clear
is now grey which greatly limits the amount of natural light into the classrooms. The
hardware associated with these windows has also failed to the point where the lower portion
of the window no longer is capable of being opened and for which replacement parts are no
longer available. The majority of these windows remain shut all the time thus eliminating the
opportunity for fresh air when the weather is conducive.In addition,these units allow too
much air infiltration and are not energy efficient. There are approximately 207 of these type
windows still in use. The facility assessment study of 2007,recommended their replacement.
A new wing to the main building was constructed in 1998.TIiis wing has 96 modem vinyl
frame windows with insulated glass in all classrooms and offices.
Massachusetts School Building Authority 16 Statement of Interest
Name of School -----SAMPLE SCHOOL[DRAFF1-----
Priority 5
Question 2:Please describe the measures the district has already taken to mitigate the problemlissues described in
Question l above.
The windows installed in 1979 are now over 35 years old and well beyond their life
expectancy. Stock parts that the district had have long since been used-and replacement
components are simply not available. As stated above a number of windows have had to be
permanently secured in the locked position in an attempt to reduce winter time drafts.
Massachusetts School Building Authority 17 Statement of Interest
Name of School -----SAMPLE SCHOOL[DRAFT`)----
Mority 5
Question 3:Please provide a detailed explanation of the impact of the problemlissues described in Question I
above on your district's educational program.Please include specific examples of holy the problem prevents the
districtfrom delivering the educational program it is required to deliver and how students andlor teachers are
directly affected by the problem identified.
The current windows cause a variety of issues with in the class room and over all learning
environment.The haze which has developed due to the sun light exposure over the years,
does not allow sufficient natural light. This causes difficulty with darkness in the room,and
requires the rooms interior lighting to be on while the rooms are in use. This situation is true
even in spring, summer and fall months when sun light is more prevalent and it adds
additional cost the buildings electrical usage.
The single pane design,is not energy efficient and allows cold air drafts during the winter
months and can cause the rooms to become cold and uncomfortable which disrupts the
learning environment.These conditions cause the room to require more heating to keep the
rooms at a suitable temperature during the winter. This condition causes an increase in the
buildings natural gas, electrical and water costs.
In the majority of the windows the working portion is non-operational,this does not allow
for easy access opening during the good weather as a large amount of the opening windows
have had to be permanently secured.
Massachusetts School Building Authority 18 Statement of Interest
Name of School -----SAMPLE SCHOOL[DRAFrl-----
Priority 5
Question 4.Please describe how addressing the school facility systems you identified in Question I above will
extend the useful life of the facility that is the subject of this SOI and how it will improve your district's
educational program.
Replacing the windows in the Middle School's West Junior wing (section B) will greatly
improve the overall environment in the class room.New windows would provide natural
light and allow for controlled access to fresh outside air. Replacement would dramatically
improve the comfort level of the rooms during the winter months while reducing the districts
over all utility costs.
Please also provide the following:
Nave the systems identified above been examined by an engineer or other trained building professional?:
YES
If"YES",please provide the name of the individual and his/her professional affiliation(maximum of 250
characters):
The windows were examined as part of the 2007 Town wide Facility assessment,The report is dated 31 December
2007 and was produced by:
B.Gobba&Associates,P.C.Architects
92 High Street
Suite T-41
Medford,Ma 02155
The date of the inspection: 1 213 1/2007
A summary of the findings(maximum of 5000 characters):
The windows were examined as part of the 2007 Town wide Facility assessment,The report is dated 31 December
2007 and was produced by:
B.Gobba&Associates,P.C.Architects
92 High Street
Suite T-41
Medford,Ma 02155
Page 155 and 166 of the Facilities Assessment,Observations and Comments:
Page 155
Exterior windows for this facility range in age and type.In a majority of classrooms and halls,windows are double
hung with an alumina frame and contain Plexiglas.These windows are not energy efficient and have begun to haze
due to the sun.
Page 156
Replace all windows which contain Plexiglas with new Vinyl frame windows with insulated glass.
Massachusetts School Building Authority 19 Statement of Interest
r
Statement of Interest Frequently Asked Questions: FY2015 I Massachusetts School Buildi... Page 1 of 3
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Fnnd:n�Af(ordoWe,�uzlahpnileInalE/(icienl 5clroolsul P..maship will Local Cenlminliti-
Statement of Interest Frequently Asked
Questions: FY2015
Q: What is a Statement of Interest(Sol)?
A: An SOI is a form that can be completed by plies,towns,and regional school districts('Districts")that
are seeking funding from the MSBA. Submitting an SO]is the first step In the Massachusetts School
Building Authority("MSBA")program for school building consuuchon,addifion/renovatton,and repair
greats. The SOI asks the District to slate what it believes are the deficiencies In a school building and
how those deficiencies fit the statutory priorities established In MGL c.708.
Q. Should the Sol propose a solution to the deficiencies cited?
A: The purpose of the Sol Is for the District to identify perceived deficiencies within a school facility. The
MSBA and the District would then work In partnership to Identify possible solutions IfAvhen the District Is
Invited by the MSBA Board of Directors Into the Capital Pipeline or-Accelerated Repair Program. Ira
Distract is invited Into either the Capital Pipeline or Accelerated Repair Program,the MSBA and the
District will begin collaboration to determine the most educationally-appropriate and cost-effective
solution to the deficiencies Ina building.A District should Ind cafe In the drop-down menu in the SOI the
type of project it believes Is appropriate:potential new school,addition/renovation,repair project
(including major repair to a facility or accelerated repair to a roof,window,or boiler). In the Sol section
find"Disldct Goal for School,"the District should also provide information about what the District feels Is
a potential solution to the facilities Issues that have been identified In the Sol. Please note,if applicable,
Districts may express the need for multiple accelerated repairprojects(generally projects for the repair
and/or replacement of windows,roofs,and/or boilers).
Q: How many Sots can a District submit?
A: We do not limit the number of BOIS that a District can submit;however,an 801 should only be filed for
a facility where a District has the ability to gain the proper local approvals and fund a project In the next
twoyears. A District is only allowed to submit one Sol per school facility and should detail all of the
lacithyrs deficiencies In that one SOI. If a District submits SOls for more than one facility,It will be
required to select one Sol as the'district priority SOI'for consideration and due diligence Sleds by the
MSBA. With each FY2015 801 online submission,the District will need to designate its'district pdonly
801'In the online 801 System among the schools In the District. If the District already has an SOI in our
Capital Pipeline,that SOI Is the District's priority,for FY2015 and will continue to be considered the
Disti ct's pdodty S01 until the time of project completion.
Q: Should District seek professional assistance to complete an Sol?
A: No.Districts should not seek professional assistance to complete an SOI. The Sol affords a District
the opportunity to articulate Its thoughts about problems that may exist In a local school facility. We
expect that the SO]can be completed at no cast to the Dlstrld. Districts will NOT be reimbursed for any
expenses that may he Incurred In connection with the completion and submission or an SOL The
process of completing and submitting an 801 will require dedicated time from the District. We
recommend that the District plan ahead and allocate suffident time to answer the questions posed In the
SOI,secure the appropriate signatures,and lake the required votes.
Q: Who files an Sol?
A: The Superintendent o1 Schools files the SO[after having been authorized to do so by the city,town,or
regional school district school committee and,except In the case of a regional school district,by the local
governing body(e.g.,City CuuncIVAldefinenlBoard of Selectmen).
Q: Why Is it necessary to have votes authorizing submission of an Sol?
A: In order to show the support of the local officials for the submission of an SOI,we require votes from
the local school committee and,except In the case of a regional school district,the local governing body
(e.g.,City Council/Aldermen/Board of Selectmen)authorizing the Superintendent of Schools to submit an
$01.
Q: Is there a required text for the votes authorizing an S017
A: Yes. The votes of the local governing body and the school committee must use substantially the
same wording that Is set form In the Form Of Vote r1,ze1V&1R1t rovenr-m<< oeul.ur:zewn,�,
2ouvP,r,u..u.v:orvazaso;v&rasn11 of e•ao:r vvio rnvu:uo e11"A, za a f.,u that is detailed in the
SO]. The text of the motors;voted must reference the school name and the deficiencies that have been
identified in the$01. The deficiencies can be listed in the text of the vote as the numerical profiles and
the descriptions that were selected on the second page of the SOI by the Disbict. For the vote of the City
http://w,�vw.massschoolbuildings.org/2015_S0I_FAQs 2/5/2015
Statement of Interest Frequently Asked Questions: FY2015 I Massachusetts School Buildi... Page 2 of 3
CoundUAlderman/Boafd of Selectmen,a copy of the text of the vote must be subrnitted with a
certification of the Cityrown Clerk that the vote was duly taken and recorded,and Ina date of the vote
must be provided. For the vote of the School Committee,minutes of the School Committee meeting at
which the vote was taken must be submitted with the original signature of the Committee Chat(person.
The School Committee minutes should contain the had of the motion that was voted.
Q;If my district Is ready to fake Ilia required local votes To submit art SOI and we do not
yet know the SOI date(the date Ilia SOI will be submitted online)to use/it life vote
language,what should 1 do?
A:Ira district does not knew the date the SOI will be submitted online(the SOI date)but is ready to lake
the required local votes to submit the SOI,the district should reference the SOI"that will be submitted to
the MSBA by no later than April 10.2015 for consideration In FY2015"In the text of the votes.The district
must have current votes to submit an SOI for consideration In FY2015 and should not re-submit a vote
taken to submit an 501 In a previous fiscal year.
Q; How does a District file an SOI?
A:The Superintendent obtains the District Access Form
In�r:-surn,r, ssawuur n:, aaDora nor.„ F,.,,,,�.rmi and follows Na Instructions to submit it to the
MSBA."The deadline for submitting an SOI for consideration In FY2015 Is April 10,2015.
Q.Who signs off on Ilia So/submittal?
A:In addition to the vote requirements noted above,once the 501 has been submitted online,the District
must print out the hard copy 801 document and obtain the signatures of the following local officials:the
Superintendent of Schools,the District's School Committee Chair,and the Local Chief Executive Officer
of the Dismcl. In some Districts two of the required signatures may be that of the same person. If this Is
the case,please have that person sign Hie SOI in both locations. Please do not leave any of the
signatures blank as It will result In an incomplete submittal.
Q:Who Is the Local Chief Executive Officer?
A: Ina city or(own with a manager form of government,the manager of the municipality is the Local
Chief Executive Officer. In other cities,the Mayor is the Local Chief Executive Officer,and in other
towns,the Board of Selectmen Is the Local Chief Executive Officer unless,in a city or town,some other
munldpal allies,Is designated as the chief executive office under the provisions of a local charter.
Q;What is the Accelerated Repair Program and low does a District file an SOI for the
Accelerated Repair Program?
A:The AmoIcooled Repair Prog,-n 1,i„a._.-"r._we ne ail, Is primarily far the repair end/or
replacement of roofs,windows,andfor boilers with the potential to include additional systems as maybe
determined by the MSBA contingent upon available funding and capacity In the Capital Pipeline. The
Accelerated Repair Program fairness on the preservation of existing assets by performing energy-efficient
and cost-saving upgrades,which will result In direct operational savings for Districts.
The Accelerated Repair Program Is competitive and the MSBA will determine which SOls will be
considered to participate in the Program. A District must apply to the MSBA's main repair
program by selecting"Repair Project"In the drop-down menu In the SOH to be considered for the
Accelerated Repair Program. To access the option to submit an 801 for consideration for any type of
repair project,the District must select Priority#51n the 601.When a District submits an SOI for a repair
project,our slag will determine,based on Its review and validation of the Information presented in the
SOI,whether potential project Is appropriate for the Accelerated Repair Program or the Major Repair
Program. This determination will be at the sole discretion of the MSBA and will be based on the
anticipated scope,schedule,and systems affected by the repair.
The deadline for submitting an SOI for the Accelerated Repair Program for consideration in
FY2015 Is February le,2015.
View the FY2015 SOI letter H mossdomtu,r. ,sa ,esdxieo,,,c,1L,14
aveo ,. ii,, ,� a,,a sv ,rsa.rrzm�oounu�uL.x sal svzoisper Issued to Superintendents
for more Information.
Q;Does the Accelerated Repair Program have special requirements?
A:SOls that are Invited Into the Accelerated Repair Program will be required to use pre-qualified OPMs
and designers and adhere to other requirements that are unique to this program,such as implementing
an accelerated project schedule. Clinics that are ultimately Invited by a vote of the MSBA Board of
Directors Into the Accelerated Repair Program may be able to undertake multiple projects
simultaneously,but must be able to evidence the ability to obtain necessary funding In a timely manner.
Q:Does the District need to submit student enrollment Information along with its SOI?
A:No. In the pas(,Districts were required to submit limited enrollment-related information when
submitting an SOI based on enrollment factors(statutory pdontles 2,4,and 6). Due to our redesigned
Enrollment Projection System,Districts are no longer required to submit enrollment information at the
point of filing an SOI. However,we will engage In enrollment discussions with the District prior to
Invitation Into the Capital Pipeline. Specifically,much of the enrollment projection collaboration now
occurs when the District Is Invited Into our Eligibility Period.
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Statement of Interest Frequently Asked Questions: F'Y2015 I Massachusetts School Buildi... Page 3 of 3
Q:How does fife pre-populate option work?
A:To assist Districts that are filing an Sol for a school facility ihalwas the subject of a previously
submitted Sol,we have the ability to recall the data that was provided in a previous SOI submission and
pre-popubna a new SOI with that data. The District can then edit The information and updale,the SDI
prior to submitting it for consideration in FY2015. To request that we pre-populate an FY2016 501
template with data that was previously provided,please complete the necessary Information on the
MSBA System Pre-population Request Form(coming soon). Please make sure to note whetherwe
should also pre-populate any closed school Information.
Q: What happens after the MSBA receives the Sol?
A: The information provided in the S01 will play an Important role in helping us understand the needs at a
Particular school facility and to decide whether(o move(onward with a District for further assessment of a
facility. Once an Sol has been submitted and reviewed,we Will be working with Districts to vatidate the
problems)identified In the Sol and,If appropriate,collaborate on potential solutions. We will then notify
Distdds about the next steps.
Q: How long will the MSBA approval process take?
A: That depends on several factors,Including:the extent and urgency of the problems described in the
SOI;the extant and urgency of the problems relative to other Sots that have been filed;the number of
potential solutions that may need to be explored with a District;the amount of time required for the MSBA
and the District to agree upon an educationally and financially sound solution;the ability of the District to
fund its portion of the agreed-upon solution;and many other factors that all could Impact timing.
We remain committed to working as diligently as possible to review all SO]submissions and to
collaborating with Districts that are Invited to move forward In our process through all phases of project
approval,design,and construction.
Q: Does the MSBA work with Districts on a"first come,first served"basts?
A: No. Our grant program Is based on urgency and need,consistent with the eight statutory criteria,and
not the time of the 801 submission.
Q: Where can I find out more about filing an Sol?
A: Forquestions regarding Sots,please contact Diane Sullvanm, :•oo:ems„.�:-�iin,+as<svermv,�mi,ms w,
via e-mail oral 6f7-720-4466.
littp://www.massschoolbuildings.org/2015_SOI_FAQs 2/5/2015
Massachusetts School Building Authority
Steven Grossman John K McCarthy
Chairman, State Treasurer Executive Director
December 24, 2014
Re: The Fiscal Year 2015 Statement of Interest Opening
Dear Superintendent:
The Massachusetts School Building Authority(the"MSBA") is pleased to announce that we will
begin accepting Statements of Interest ("SOIs") for consideration in Fiscal Year 2015 on Friday
January 9, 2015. The following provides program details and closing date information to guide
local actions and approvals for those planning to file:
The SOI closing date for districts submitting under the Accelerated Repair Program
("ARP"), which is primarily for the repair and/or replacement of windows, roofs, and/or
boilers in an otherwise structurally sound facility, will be February 13, 2015.
The SOI closing date for districts submitting under the CORE Program, which is
primarily for projects beyond the scope of ARP, including extensive repairs, renovations,
addition/renovations, and new school construction, will be April 10, 2015.
Submitting an SOI is the critical first step in the MSBA's program for school building
construction, addition/renovation, and repair grants. It allows districts to inform us about
deficiencies that may exist in a local school facility and how those deficiencies inhibit the
delivery of the district's educational program.
Submitting an SOI should not be difficult, and districts do not need to seek professional
assistance to complete an SOI. The process of completing and submitting an SOI will,
however, require dedicated time from the district to comply with the submission
requirements, especially the local vote requirements. We recommend that districts plan ahead
and allocate sufficient time to answer the questions posed in the SOI, compile the requested
material and information, secure the appropriate signatures, and take the required local votes.
SUBMITTING AN SOI
This year the MSBA is introducing a new process by which districts will be able to assign
district user access to the MSBA's SOI System. Superintendents will be asked to complete a
40 Broad Street, Suite 500 •Boston, MA 02109 .Tel: 617-720-4466 • Fax: 617-720-5260 • v^vwMassSchoolBuildings.org
District Access Form, which will be available on the MSBA's website once the SOI System is
open for FY2015. Once the access form is filled out, signed and sent to the MSBA, the
Superintendent will then be able to authorize district user access to the system, as deemed
necessary for submitting an SOI, A separate email will be sent to Superintendents with
additional information about the user access process.
To assist districts with filing an SOI that has been previously submitted, the MSBA can recall
data that was provided in a prior SOI submission and populate a new SOI with that data. The
district can then edit the information and update the SOI prior to submitting it for consideration
in FY2015. Districts that wish to pre-populate an FY2015 SOI template with data that was
previously provided to the MSBA will be required to submit a signed pre-population request
form. Please note that the MSBA requires that districts take new local votes authorizing the
district to submit an FY2015 SOI, even if an SOX for the same school facility was submitted
in a previous year.
For all SOI submissions, the district will need to provide:
(1) a hard copy of the SOI with the required signatures; there are two locations in each SOI
where district officials will need to sign;
(2) a hard copy of the Closed Schools information with required signatures;
(2) hard copies of the required local vote documentation that is detailed in the SOI; and
(3) any supporting materials that are required to be submitted with the SOI.
We strongly urge districts to review the dates of the SOI submission period and schedule
the necessary votes as soon as possible in order to meet the February 13, 2015 deadline for
ARP SOIs and the April 10, 2015 deadline for CORE Program SOIs.
PRIORITIZING SOIs
Districts should submit one SOI per school for each school they believe requires a project,
however, an SOI should only be filed for a facility where a district has the ability to fund a
project in the next two years. Any district that submits multiple SOIs will be required to select
one SOI as its "district priority SOI" for consideration and due diligence efforts by the
MSBA. If the district already has an SOI in our capital pipeline, that SOI is the district's priority
for FY2015 and will continue to be considered the district's priority SOI until the time of project
completion. With each FY2015 SOI that is submitted online, the district will need to designate
its "district priority SOI" among the schools in its district. Please note that a district may apply
simultaneously for multiple facilities that it feels may be candidates for ARP (generally projects
for the repair and/or replacement of windows, roofs, and/or boilers), but the district should still
designate one SOI as its district priority.
2
We encourage districts to assess current, near-terra, and long-term facility needs and plan SOI
submissions accordingly. If a district has an upcoming need that it does not wish to address for
several years, the district should consider waiting to submit an SOI for that facility until such
time as the district is ready to move forward to address the issue.
SOI DEADLINE AND MSBA REVIEW
A properly completed SOI and all the required documentation, including the required votes of
the municipal governing body and school committee, a signed copy of the SOI, and all
applicable closed schools data, must be postmarked no later than February 13, 2015, for
consideration in the Accelerated Repair Program, and April 10, 2015 for consideration in the
MSBA CORE Program. The MSBA will not consider any potential projects for funding
without a properly completed and submitted SOI.
Accelerated Repair SOI Submissions Accepted: January 9, 2105—February 13, 2015
The MSBA Accelerated Repair Program ("ARP") encourages all eligible applicants to apply, but
the program is not appropriate for all potential projects. The ARP is for the partial or full
replacement of roofs, windows, and boilers. As a project would not qualify for ARP, a district
should not file an SOI for ARP if:
• the roof/boiler/windows are less than twenty years old;
• the proposed project cost is projected as less than $250,000;
• the school is judged by the district to be over-crowded;
• the primary use of the building is for non-educational purposes;
• the SOI itself seeks construction beyond roofs, windows, or boilers;
• the SOI itself seeks boiler construction, excluding heating fuel storage and/or delivery,
beyond the physical limits of the existing boiler room(s);
• or, the district plans a future construction project for MSBA participation going beyond
roofs, windows, and boilers for the school,
ht some cases, a project which is inappropriate for the MSBA ARP may be appropriate for the
MSBA CORE program.
Please note that the MSBA may be constrained to limit the number of ARP projects in which it
participates based on the number of SOIs that are received in a given fiscal year and on the
MSBA's available funds. Among the factors, the MSBA may consider, should it be required to
limit the number of ARP projects, the degree of the disrepair of the systems to be replaced, and
the frequency with which issues associated with that disrepair arise.
3
The review process for ARP SOIs will begin once the district has submitted a properly
completed SOI and all the required documentation, including the required votes of the municipal
governing body and the school committee.
CORE Program SOI Submissions Accepted: January 9, 2015—April 10, 2015
MS BA review of CORE program SOIs will begin after the April 10, 2015 deadline, and the
MSBA will not issue any decisions for any potential projects in FY2015 until (1) the MSBA has
received and reviewed the entire cohort of CORE Program SOIs, and (2) the MSBA has
performed due diligence on district selected priority SOIs. Depending on the number of SOIs
that are submitted, this review process will likely take several months, and invitations to
Eligibility Period are anticipated for fall/winter FY2016 Board meetings.
If you are considering submitting an SOI and have any questions about the FY2015 SOI process,
please see the SOI Frequently Asked Questions on the MSBA's website:
www.massschoolbuildines.ore/2015_SOI_FAOs or contact Diane Sullivan by phone at 617-720-
4466.
Sincerely,
1041 olce
John K. McCarthy
Executive Director
4
Excerpt from Fiscal Year 2016-2020 Capital Improvement Program
January 30, 2015
Page 7
On February 11, 2014, the Honorable Town Council approved the submission of an
Accelerated Repair Program Statement of Interest to the Massachusetts School
Building Authority(MSBA). This program is primarily for the repair and/or
replacement of roofs,windows and/or boilers. The Calendar Year Reimbursement
Rate for Watertown is 48.47%. The Accelerated Repair in question is the
replacement of the Middle School Roof over the gymnasium. This Project is listed
in the Fiscal Year 2015 CIP.
On June 5,2014,the MSBA informed the Town that the Middle School Accelerated
Repair Program related to the replacement of the Middle School roof over the
gymnasium will not be invited into the Fiscal Year 2014 Accelerated Repair
Program.
Subsequent to the decision of the MSBA to not invite the Town into the Fiscal Year
2014 Accelerated Repair Program, the School Department utilized the services of a
roofing contractor who made repairs and issued a letter expressing his professional
opinion that with appropriate maintenance the life of the existing roof will be another
5 to 10 years.
Given the above,the Honorable School Committee has requested the Town move
forward with the Hosmer Unit Ventilators Project, instead of the Middle School roof
replacement, in Fiscal Year 2015 as outlined below in the Fiscal Year 2015 Proposed
Loan Orders section of this correspondence.
The Honorable School Committee and Honorable Town Council will consider
submission of a Fiscal Year 2015 Accelerated Repair Program Statement of Interest
to the MSBA in advance of the February 13, 2015 deadline. The Accelerated Repair
Program in question is the replacement of windows at the Middle School. This
project is listed in the Fiscal Year 2016 CIP.
On April 8, 2014, the Honorable Town Council approved the submission of a Core
Program Statement of Interest (SOI) related to the High School to the Massachusetts
School Building Authority (MSBA). The Core Program is primarily for projects
beyond the scope of the Accelerated Repair Program, including extensive repairs,
renovations, additions/renovations, and new school construction.
On December 12, 2014, the MSBA informed the Town that the Watertown High
School SOI will not be invited into the MSBA's Fiscal Year 2014 eligibility period.
MSBA indicated if Watertown would like the High School to be considered for
future collaboration with the MSBA, the Town should file an SOI in Fiscal Year
2015 by April 10, 2015.
Excerpt from Fiscal Year 2016-2020 Capital Improvement Program
January 30, 2015
Page 7
The Honorable School Committee and Honorable Town Council will consider the
submission of a Fiscal Year 2015 SOI in the coming months and in advance of the
above mentioned deadline.
FY 2016 - FY 2020
CIP General Fund
1 A 6 I C D E F G H I J I K L M N
1 1 TOTALS FY'16 FY'17 FY'18 FY '19 FY'20
158 Install A/C in cafeteria 15.0 15.0 TR
159 15 Replace emergency generator 250.0 250.0 BR
1160 15 Replace Boilers 1,200.0 1 1,200.0 BR I
1161 10 Install A/C in auditorium 140.0 140.0 TR I
1162 Total for Hosmer 1,870.21 1 180.2 285.0 1,220.0 162-5 22.5
116s
1164 LOWELL SCHOOL
1165 Replace and update classroom furniture 80.0 15.0 TR 15.0 TR 15.0 TR 17.5 TR 17.5 TR
1166 Resurface 1Yrn Floor 8.0 8.0 TR
1167 &dReplace buildm9 carpet 270.0 90.0 TR 180.0 BR
1168 Repl��pafetena windows 25.0 25.0 TR
1169 Ins a C rn cafetena 12.0 J 12.0 TR 1
170 Total for Lowell 1 395.OI 1 23.0 105.0 232.0 17.5 17.5 I
171 1
172 WATERTOWN MIDDLE SCHOOL I
173 Replacetup"classroom furniture 80.0 15.0 TR 15.0 ITR 15.0 TR 17.5 TR 17.5
174 15 Replace buildm9 windows 310.0 310.0 BR
175 Install A!C in careteria 15.0 15.0 TR
1176 5 Renovate Science la js equipm nt 150.0 75.0 BE 75.0 BE
1177 Replac ba m��n`yy cl ssroom too 50.0 50.0 TR
1178 10 Remodeio(dbidg bat�smnt locker rooms 75.0 75.0 BR
1179 Renovate lower gym 50.0 50.0 TR
1180 Renovate�emis en"nce 50.0 50.0 TR
181 Replace basement halls floors 35.0 35.0 TR
Replace carpets In auditonum library and main
182 office 67.2 672 TR
Renovate new fitness center area (flooring and
183 walls) 15.0 15.0 TR
1184 15Instafl emergency Generator 250.0 250.0 BR
1185 15 Replace boilers 1,200.0 1.200.0 BR
1186 Total for Middle School 1 2;347.21 415.0 215.0 482.2 1,217.5 17.5 I
1187
1188 W%ERTOWN HIGH SCHOOL
189 Replace classroom furniture 105.0 20.0 TR 20.0 TR 20.0 TR 22.5 TR 22.51TR 1
Reooint brick near teac)ers'cafeteria R
190 auditorium. 15.0 15.0 TR
Remove and replace all corridor doors with light
191 10 wei, ht safety doors 150.5 1501 BSA
1192 10 Replace Courtyard and 2nd floor windows 65.0 'b`5. SBA
1193 15 Renovate/update main entry plaza 100.0 100.0 IBR I 1
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