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Home My Public Portal AboutPACP 2022-04-15Public Arts Committee Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Friday April 15, 2022 9:00 AM - 11:00 AM NOTE: Times are approximate and agenda subject to change Virtual Meeting Information Join Zoom Meeting https://us02web.zoom.us/j/2590408013 Meeting ID: 259 040 8013 Phone 1 -344 -248 -7799 Roll Call Approval Of Agenda Consent Agenda Minutes From 3/18/22 PAC 3_18_22.Pdf Discussion Items Sculpture Update (Steve) Oktoberfest Mugs, event location, discuss music support Budget For Year PAC Budget Worksheet V 2.Xlsx Other Business Future Agenda Items Adjourn Members of the Fraser Board of Trustees may attend this meeting. 1. 2. 3. a. Documents: 4. a. b. c. Documents: 5. 6. 7. Public Arts CommitteeRegular Meeting AgendaFraser Town Hall, 153 Fraser Avenue and VirtuallyFriday April 15, 20229:00 AM - 11:00 AMNOTE: Times are approximate and agenda subject to change Virtual Meeting Information Join Zoom Meetinghttps://us02web.zoom.us/j/2590408013Meeting ID: 259 040 8013 Phone 1 -344 -248 -7799Roll Call Approval Of Agenda Consent AgendaMinutes From 3/18/22PAC 3_18_22.PdfDiscussion Items Sculpture Update (Steve)OktoberfestMugs, event location, discuss music supportBudget For YearPAC Budget Worksheet V 2.XlsxOther Business Future Agenda Items Adjourn Members of the Fraser Board of Trustees may attend this meeting. 1.2.3.a.Documents:4.a.b.c.Documents:5.6. 7. PUBLIC ARTS COMMITTEE MINUTES DATE: Friday, March 18th, 2022 MEETING: Public Arts Committee Special Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Jerilyn Schuster, Steve Fitzgerald, Callie McDermott, Cindy McCoy, Steve Fitzgerald, Eric Vandernail, Tara Hendricks Staff: Marketing and Communications Manager, Sarah Wieck 1. Regular Meeting: Roll Call Steve called the meeting to order at 9:16 a.m. 2. Approval of Agenda: Cindy moved, and Callie seconded the motion to approve the Agenda. Motion carried: 7-0. 3. Consent Agenda: Callie moved, and Cindyseconded the motion to approve the Agenda. Motion carried: 7-0. Minutes – January 14th, 2022 4. Discussion a. Mural Festival i. Theme - The unique way in which fraser interacts with the 4 elements. ii. Sponsorships for all events iii. Welcome party is where packet pickup is located iv. 30 murals v. Brand consistently Page 2 of 2 vi. Artist’s choice vii. Two stages b. Production company for mural festival - 1. Management of property area 2. Sponsorships 3. Advertising 4. Vendors 5. Volunteer management 6. Updating auction site 7. Music/bands 5. Open Forum: 6. Other Business: 7. Future Agenda Item: Meeting Adjourned: Eric moved, and Callie seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 11:55 a.m. Art in Public Places Budget 2018 Actuals 2019 Budget 2020 Budget 2021 Budget 2022 Proposal 2022 Budget 2022 Comments 22,713 75,000 60,000 91,100 91,000 Mural Festival 20,000 35,000 48,000 50,000 Expand to 30-35 artists, hire an event company. Possibly add vendors. Build into Fri night and Sunday. Charge application fee. Sculpture Program 15,000 15,000 13,000 16,000 1 Commission and 3 rentals, some platform work. Mural Program 15,000 13,500 15,000 10,000 Use at least 10k for Mural Fest Award (pending travel requirements of artist) Artisan Oktoberfest/Fall Event 10,000 10,000 4,000 4,000 Start a second event aimed at also driving arts reputation and visitation to Fraser and local businesses Zepher Chair Upkeep 2,600 1,000 Repainting 5 of the chairs, prioritizing the ones showing the most wear. ($200/chair) New: Winter Event 10,000 1,000 Fraser Fire and Ice: INSERT THEME New: Church Renovation or Fraser Center 50,000 Annual commitment to Fraser Valley Arts, positions FVA for grants and fundraising for remainder of the funds. Misc 10,000 For use across projects due to high inflation Totals 141,000 91,000 YoY Budget Unchanged except for Church Renovation $ Art in Public Places Budget 2018 Actuals 2019 Budget 2020 Budget 2021 Budget 2021 Actuals Comments 22,713 75,000 60,000 91,100 Mural Walk 20,000 35,000 40,000 Expand to 25 artists, include an event company. Possibly add vendors to raise funds too. Sculpture Program 15,000 15,000 11,000 2021: 3k for base, , 3k for leased, 5k Commissioned Sculpture Mural Program 15,000 13,500 10,000 Use at least 10k for Mural Fest Award (pending travel requirements of artist) Artisan Oktoberfest 10,000 10,000 1,612 Start a second event aimed at also driving arts reputation and visitation to Fraser and local businesses Church Renovation Assmt 15,000 15,000 Committed to DAO Zepher Chair Upkeep 2,600 750 Repainting of about 1/3 of the chairs, prioritizing the ones showing the most wear. ($200/chair) Totals 91,100 78,362 Ballpark Revenues Comments Budget Actual Notes Town of Fraser Sponsorship $35,000 $35,000From budget Sponsorships $0 $0In kind not included here Entry Fees $50 x 25 artists $1,250 $1,250Next Year, entry fees for all (left 2500 on table) GC Tourism Grant & Fraser Marketing $10,000 $10,0005k each Auction $2,500 $0donate to FVA Donations $2,500 People Choice Awards ToF Staff in Kind Voluminous, but not included here Mural Commission $10,000 $10,000From PAC budget Reimbursement for Bands FRBC, Fishers, Camber/Winery $1,000 $300300 from FRBC Total Revenues $62,250 $56,550 Expenditures Comments Budget Actual Notes Permitting ToF fees waived $0 Event Insurance covered via CIRSA policy $0 Signage Sculptures, reuse old $500 Marketing Advertisements and App Walking map, voting and auction $3,000 $6,0006k , Mural App Social Media/Print Marketing Using geofencing data $7,000 Site Development Mural Panel Structures 5 more panels and primer $3,500 $4,800 Paint and Home Depot on 6/15, but does this also have sculpture base in it? Restrooms $1,000 Kid Zone and Plow Blades Supplies, paints $500 Staff T-Shirts $500 Trash and bins Borrow from WP $0 Meals (Artists also provided with $500 stipend)$500 Water $300 Artists Stipend 25 artists X $500 $12,500 $12,500 Awards 2500/1500/1000 $4,800 $4,800 Site Clean Up ToF in kind $0 Entertainment $5,000 $6,200But 1 k offset above Tent and Stage $5,000 $5,555stage Mural Commission Award $10,000 $10,000From PAC budget Buckets, tickets, square, etc $300 Total Expenditures $54,400 $49,855 Revenue over Expenditures Proceeds to FVA Budget Actual Notes $7,850 $6,695Proceeds to FVA Band Completed contract W-9 Location Time Day Pay A-Mac & Height Yes Yes Main 3:30PM-5PM Friday $ 700 Moffat Tunnel Band No No Camber/winery5:00pm-6:30pm Friday $ 400 Tara Rose and The Real Deal Yes Yes Main 6:30pm-8pm Friday $ 800 Tiffany Christopher Yes Yes Fishers Bar1:30pm-3pm Saturday $ 300 Michael Kirkpatrick and Sharon Martinson Yes Yes Main 3:00pm-4:30pm Saturday $ 400 John Adam Smith Yes Yes FRBC 4:30pm-6:00pm Saturday $ 300 Received $300 from FRBC on June 7 Wood Belly Yes Yes Main 6:30pm-8:00pm Saturday $ 2,000 Deposit of $500 paid on May 11 Funky Stuff Yes Yes Main 1pm-2:30pm Sunday $ 600 Hunker Down Yes Yes Main 3:15pm-4:45pm Sunday $ 700 $ 6,200 As of July 16, 2021 Page: Reference Credit Amount .00 .00 .00 .00 .00 31.0001 .00 .00 .00 11.0001 .00 Mural App 199.0001 .00 Google Play .00 .00 47.0001 .00 Wodd Belly deposit 131.0001 .00 .00 .00 61.0001 .00 Stickers 94.0001 .00 Sculpture agreement 91.0001 .00 Sculpture agreement 189.0001 .00 Home Depot & Google 162.0001 .00 Spray paint primer .00 .00 .00 Stage deposit 50% Joe McDonald purchase Account Inquiry - Detail Periods: 01/21 - 07/21 7/16/2021 Account: 10-60-740 Art In Public Places 1 Date Journal Description Debit Amount Balance *01/01/2021 (00/21) Balance .00 .00 *01/31/2021 (01/21) Period Totals ***.00 .00 *.00 .00 *02/28/2021 (02/21) Period Totals ***.00 .00 *.00 .00 08/06/2021 AP Shaped Music Productions LLC 2777.5 2,777.50 *03/31/2021 (03/21) Period Totals ***2,777.50 2,777.50 *.00 2,777.50 04/06/2021 AP Brushfire 6000 8,777.50 04/15/2021 AP US Bank 26.99 8,804.49 *04/30/2021 (04/21) Period Totals ***6,026.99 8,804.49 *.00 8,804.49 05/11/2021 AP Midwood Entertainment LLC 500 9,304.49 05/31/2021 AP Wylie's Paint Store 13.49 9,317.98 *05/31/2021 (05/21) Period Totals ***513.49 9,317.98 *.00 9,317.98 05/17/2021 AP US Bank 229.05 9,547.03 06/09/2021 AP Schaal, Ted 1000 10,547.03 06/10/2021 AP Betti, Sutton 1000 11,547.03 06/15/2021 AP US Bank 4607.07 16,154.10 06/25/2021 AP Fraser Valley Ace Hardware 8.98 16,163.08 *06/30/2021 (06/21) Period Totals ***6,845.10 16,163.08 *.00 16,163.08 *07/31/2021 (07/21) Period Totals ***.00 16,163.08 Amount type: Actual Display: Reference detail 2021 2022 Revenues Comments Budget Actual Notes Revenues Budget Actual Notes Town of Fraser Sponsorship $35,000 $35,000 From budget Town of Fraser Sponsorship 50,000 50,000 From budget Sponsorships $0 $0 In kind not included here Sponsorships 5,000 Hope to exceed Entry Fees $50 x 25 artists $1,250 $1,250 Next Year, entry fees for all (left 2500 on table)Entry Fees 2,000 80X$25 GC Tourism Grant & Fraser Marketing $10,000 $10,000 5k each GC Tourism Grant & Fraser Marketing 10,000 Grand Foundation: Sarah pursues for mktg Auction $2,500 $0 donate to FVA Auction donate to FVA unless proceeds needed to recoup costs Donations $2,500 People Choice Awards Donations Underwriters for awards? Music? Receptions? Mural Commission $10,000 $10,000 From PAC budget Mural Commission 10,000 10000 Reimburseme nt for Bands FRBC, Fishers, Camber/W inery $1,000 $300 300 from FRBC Reimbursemen t for Bands Relevant for 22? Total Revenues $62,250 $56,550 Total Revenues 77,000 60,000 Expenditures Comments Budget Actual Notes Expenditures Event Company 17000 Includes stage? Ent. Zone Expenses 2000 Permitting ToF fees waived $0 Permitting 0 Event Insurance covered via CIRSA policy $0 Event Insurance 0 Signage Sculptures, reuse old $500 Signage 500 Marketing Marketing Advertiseme nts and App Walking map, voting and auction $3,000 $6,000 6k , Mural App Advertiseme nts and App 6000 Social Media/Print Marketing Using geofencing data $7,000 Social Media/Print Marketing 4000 Site Development Site Development Mural Panel Structures 5 more panels and primer $3,500 $4,800 Paint and Home Depot on 6/15, but does this also have sculpture base in it? Mural Panel Structures 2000 For repairs. If we go up 5, boost to 6k Restrooms $1,000 Restrooms 1200 Kid Zone and Plow Blades Supplies, paints $500 Kid Zone and Plow Blades 500 Staff T-Shirts $500 Staff T-Shirts 500 Trash and bins Borrow from WP $0 Trash and bins 0 Meals (Artists also provided with $500 stipend)$500 Meals 650 Water $300 Water 400 Artists Stipend 25 artists X $500 $12,500 $12,500 Artists Stipend 15000 30x500 Awards 2500/1500 /1000 $4,800 $4,800 Awards 6800 Add Artists Choice at 2k Site Clean Up ToF in kind $0 Site Clean Up Entertainmen t $5,000 $6,200 But 1 k offset above Entertainment 5000 Tent and Stage $5,000 $5,555 stage Tent and Stage 5000 Mural Commission Award $10,000 $10,000 From PAC budget Mural Commission Award 10000 Buckets, tickets, square, etc $300 Buckets, tickets, square, etc 300 Total Expenditures $54,400 $49,855 Total Expenditures 76850 0 Revenue over Expenditures Proceeds to FVA Budget Actual Notes Revenue over Expenditures $7,850 $6,695 Proceeds to FVA 150