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Home My Public Portal AboutPACP 2022-05-20Public Arts Committee Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Friday May 20, 2022 9:00 AM - 11:00 AM NOTE: Times are approximate and agenda subject to change Virtual Meeting Information Join Zoom Meeting https://us02web.zoom.us/j/2590408013 Meeting ID: 259 040 8013 Phone 1 -344 -248 -7799 Roll Call Approval Of Agenda Consent Agenda Minutes 4/15/22 PAC 4_15_22.Pdf Discussion Items Sculpture Base And Dedication (Howard Neville) Mural Fest Jurying Mural Fest Event Details Event Sponsorship 2022 Event Sponsorship 2022.Pdf Other Business Future Agenda Items Adjourn Members of the Fraser Board of Trustees may attend this meeting. 1. 2. 3. a. Documents: 4. a. b. c. d. Documents: 5. 6. 7. Public Arts CommitteeRegular Meeting AgendaFraser Town Hall, 153 Fraser Avenue and VirtuallyFriday May 20, 20229:00 AM - 11:00 AMNOTE: Times are approximate and agenda subject to change Virtual Meeting Information Join Zoom Meetinghttps://us02web.zoom.us/j/2590408013Meeting ID: 259 040 8013 Phone 1 -344 -248 -7799Roll Call Approval Of Agenda Consent AgendaMinutes 4/15/22PAC 4_15_22.PdfDiscussion Items Sculpture Base And Dedication (Howard Neville)Mural Fest JuryingMural Fest Event DetailsEvent Sponsorship 2022Event Sponsorship 2022.PdfOther Business Future Agenda Items Adjourn Members of the Fraser Board of Trustees may attend this meeting. 1.2.3.a.Documents:4.a.b.c.d.Documents:5.6. 7. PUBLIC ARTS COMMITTEE MINUTES DATE: Friday, April 15th, 2022 MEETING: Public Arts Committee Special Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Jerilyn Schuster, Steve Fitzgerald, Callie McDermott, Cindy McCoy, Steve Fitzgerald, Eric Vandernail, Tara Hendricks, Kerry Crandall Staff: Marketing and Communications Manager, Sarah Wieck 1. Regular Meeting: Roll Call Steve called the meeting to order at 9:08 a.m. 2. Approval of Agenda: Eric moved, and Kerry seconded the motion to approve the Agenda. Motion carried: 8- 0. 3. Consent Agenda: Kerry moved, and Eric seconded the motion to approve the Agenda. Motion carried: 8- 0. Minutes – March 18th, 2022 4. Discussion a. Sculpture Update i. Decided on fish(Charlotte Zinc) sculpture for lease program. Placing near fraser river trail ii. Cie sculpture, also lease program, to be placed at the church. ETA summer. iii. Tom Ward moose sculpture, part of lease but planning on purchase. Near Vicious Cycle? Page 2 of 2 iv. John Henley sculpture to be placed at bank b. Oktoberfest i. Location- Lions Ponds? ii. PAC help but not run the event iii. Bike valley hosted by PAC c. Budget for the year i. Steve updated PAC on budget d. Mural Festival i. Tote bags ii. Badges for artists and staff iii. New tshirts iv. MC throughout weekend v. More text notification vi. Live stream through KFFR vii. Online voting viii. More artists signage at each mural ix. Sponsorship for businesses x. Ribbons for murals 5. Open Forum: 6. Other Business: 7. Future Agenda Item: Meeting Adjourned: Kerry moved, and Callie seconded the motion to adjourn. Motion carried: 8-0. Meeting adjourned at 10:55 a.m. Fraser PAC Discussion Document 5/20/22 Sponsorships for Events In all cases, sponsorships include: • Advertising in proportion to their contribution in print, social, and media • Hospitality tent at the event for them and guests • Recognition at the events in terms of signage and on-stage presentations • For PA@A, admission to the Friday night reception, again proportional to their sponsorship. Option 1 Package FMMF, Fire & Ice, and Plein Air @ Altitude together for annual EVENT sponsorship (Not FVA or Fraser Center). Have contributions be to FVA so it is tax deductible for the sponsor, and FVA/Town work out transfer of funds where required. All surplus vs. expenses at end of year go to help fund Fraser Center. Level Amount Title Sponsor of all three $10,000 Title Sponsor 1 of 3 $5000 First come, first served for “Festival presented by XXXXX”, 1 of the three events. $13k for all three. Patron $2500 Supporter $1000 Real estate of Winter Park has committed $1500 as first sponsor In-Kind At least $500 in services Founder’s Circle $30,000 An organization or individual can join the FVA Founder’s Circle and gain title sponsorship for a single event in each of the next two years, in addition to the Circle benefits. Option 2: Do each event separately Title Sponsor of an event $3000 3 events x 3k, maybe charge less for Fire and Ice Patron $1500 Real estate of Winter Park has committed $1500 as first Patron. Supporter $500 In-Kind At least $250 in services Founder’s Circle $30,000 An organization or individual can join the FVA Founder’s Circle and gain title sponsorship for an event in each of the next two years, in addition to the Circle benefits. Mural Fest Call for Entries All — On Friday, our Call for Entries on CAFE.org The time has come to jury the 53 (as of noon Thu) entries to the Mural Festival. You will see that we have had responses from across the country, and some VERY interesting works. • The idea is simply for each of us to go into https://admin.callforentry.org and judge each of the entries on a scale of 1-7, with 7 being the best. Try hard to differentiate the ones you deem best (aka be stingy on 6 and 7s) so that we can see the consensus. • Keep in mind that we are judging the collective work of the artist, not necessarily any one piece. Once we have our finalists, we can investigate if specific pieces are right for the towns. A few artists send along separate info via email, those emails are attached and are worth a quick read when jurying their work. • This will take you and hour or two…please make the time to give the artists the careful consideration they deserve! • The goal is to be done quickly: The exact ETA will be TBD at Friday’s PAC meeting You all should be set up for access. Your Login will be your first initial of your first name and the first four letters of your last name, with the first two letters capitalized. In my case, that would be SFitz. PW for everyone is Cafe123 and you can change it if you want to. THIS IS THE SAME AS THE SCULPTURE CALL, SO YOUR BROWSER MAY HAVE STORED YOUR ID. Lisa did a preview for me and kindly created the following cheat sheet to help you navigate the jurying, see below. You can also find help here: https://www.callforentry.org/administrator-help-center/juror-help/ I’m no expert in this tool but LMK if you hit snags. 1. Login at • https://admin.callforentry.org with the credentials provided by you. (Login:XXXX pw: XXXX) 2. If it does not appear, select “Jury” from the menu item choices 3. Choose Event - "Fraser Mountain Mural Festival”. 4. Click on the Number under “UNSCORED" to begin reviewing entries. 5. There are 50+ entries we all need to review and score. After you click the number, they will load below. 6. Select the photo to review submissions. 7. Click on “Score” at the right to enter your score. There is also a place for comments. 8. Remember to SAVE.