The URL can be used to link to this page

Home My Public Portal About06-08-1998 Regular Session . . . 42'5 MINUTES HILLSBOROUGH TOWN BOARD JUNE 8, ] 998 7:30 PM, Town Barn The Hillsborough Town Board held a regular meeting on June 8,1998 at 7:30 PM in the Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr., Commissioners Richard Simpson, Catherine Martin, Frances Dancy, Kenneth Chavious and Evelyn Lloyd. Staff Present were Town Manager Eric Peterson, Finance Director Sherry Carter, Planning Director Margaret Hauth, Town Engineer Tom Hartye, and Town Clerk Donna Armbrister. Mayor Horace H. Johnson, Sr., called the meeting to order at 7:32 PM. I. PUBLIC CHARGE Mayor Johnson read the Public Charge. II. ADDING ITEMS TO THE PRINTED AGENDA Town Manager Eric Peterson added to the printed Agenda Item VII.F.2 Consideration of Police Corporal Job Description. III. AUDIENCE COMMENTS A. Matters on the printed agenda There were no audience comments. B. Matters not on the printed agenda There were no audience comments. IV. APPROVAL OF THE MINUTES OF THE MAY 11TH. TOWN BOARD MEETING: MAY 14TH . 18TH. AND 28TH BUDGET WORK SESSIONS AND JOINT PUBLIC HEARING Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the Board moved to approve the minutes of the May]]th Town Board Meeting; the May 14th, ] 8th, and 28th Budget Work Sessions and Joint Public Hearing as presented by a vote of5-0. The motion was declared passed. v. REPORT FROM THE TOWN MANAGER Town Manager Eric Peterson updated the Board on the Faucette Mill Road intersection improvements. He stated that he has received the survey and will be meeting with the Town 1 . , . 42'6 Attorney tomorrow. Peterson explained that the next step is to acquire the properties and relocate the utilities. Peterson reminded the Board of the Special Meeting which is scheduled for Wednesday, June lOth at 8:30 AM in the Police Department Training Room. Peterson also informed the Board that he has called a Press Conference for Thursday, June 11 th at ] 0:30 AM in the Police Department Training Room. VI. REPORT FROM THE TOWN ENGINEER Town Engineer Tom Hartye presented a status report on all current Water/Sewer Projects. Commissioner Lloyd commended Engineer Hartye and the Water Department Staff for their efforts to maintain plant operations during the electrical storms last week. VII. ITEMS FOR DECISION -- REGULAR AGENDA A. Consideration of 1998-1999 Budget Ordinance Town Manager Eric Peterson presented the Budget Ordinance for the Board's consideration. Commissioner Martin made a motion to adopt the 1998-1999 Budget Ordinance as presented. The motion was seconded by Commissioner Dancy. Commissioner Chavious expressed concerns with the amount of tax rate increase and suggested that additional amendments be made. Commissioner Simpson also expressed some concerns regarding the tax rate. Commissioner Lloyd stated that she personally felt alright with the proposed Budget, but felt there might be a need for another work session in order to clarify issues. A vote was then taken to adopt the 1998-1999 Budget Ordinance as presented with Commissioners Martin and Dancy voting Aye; and Commissioners Lloyd, Chavious, and Simpson voting Nay. The motion was defeated. By consensus, the Board scheduled an additional Budget Work Session for 7:00 PM on Thursday, June 11 th at the Police Department Training Room. B. Consideration of Ordinances zoning the following properties: 1. 105.63 acres that is a portion of Fox Hill Farm (part of Tax Map 5.13..14) 2 . . . 427 from County Residential-] to Town Residential-20 (20,000 square foot minimum lot size) (This designation is at the owner's request). Planning Director Margaret Hauth presented the Zoning Request stating that the Planning Board unanimously recommended approval of R-40 zoning which is more in keeping with the surrounding county zoning and they felt would work to avoid significant conflicts between the requirements of the two jurisdictions as development occurs. Upon a motion by Commissioner Lloyd, seconded by Commissioner Martin, the Board moved to approve zoning 105.63 acres that is a portion of Fox Hill Farm (part of Tax Map 5.13..14) from County Residential-1 to Town Residential-20 by a vote of5-0. The motion was declared passed. A copy of the Zoning Ordinance is hereby made a part of these Minutes as an Attachment. 2. 85.85 acres on the west side ofNC 57 owned by Freeland heirs and Phelps (parts of Tax Map 4.4..6 & 4.2..1) from County Agricultural Residential to Town Agricultural Residential (40,000 square foot minimum lot size). Planning Director Hauth presented the Zoning Request stating that the Planning Board unanimously recommended approval. Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved to approve zoning 85.85 acres on the west side ofNC 57 owned by Freeland heirs and Phelps (parts of Tax Map 4.4..6 & 4.2..1) from County Agricultural Residential to Town Agricu]tural Residentia] by a vote of 5-0. The motion was declared passed. A copy of the Zoning Ordinance is hereby made a part of these Minutes as an Attachment. 3. 24.72 acres at the intersection ofNC 86 and US 70 business (Tax Map 4.40.A.9) from County Industrial-2 to Town General Industrial. (This designation is at the owners' request). Planning Director Hauth presented the Zoning Request and stated that the Planning Board recommended approval with the understanding that the property is subject to the Entranceway Overlay District requirements. Mr. Mark O'Neal, representing Mr. Hines and Mr. Ray, addressed the Board regarding the zoning being subject to the Entranceway Overlay District requirements. He requested that the application of these requirements be studied and possibly be applied to strategic points on the property at a later time. After some discussion, and upon a motion by Commissioner Simpson, seconded by Commissioner Dancy, the Board moved to approve the zoning of24.72 acres at the intersection ofNC 86 and US 70 business (Tax Map 4.40.A.9) from County Industrial-2 to Town General Industrial amending the Zoning Ordinance to delete words "with the Entranceway Overlay" from 3 . . . 4?8 Section 1 by a vote of 4-1 with Commissioners Simpson, Dancy, Lloyd, and Chavious voting Aye; and Commissioner Martin voting Nay. The motion was declared passed. A copy of the Zoning Ordinance is hereby made a copy of these Minutes as an Attachment. C. Consideration of Tourism Grant in the Amount of $5,000 to the Orange County Historica] Museum for Docents Upon a motion by Commissioner Lloyd, seconded by Commissioner Martin, the Board moved to approve the Tourism Grant in the amount of$5,000 to the Orange County Historical Museum for Docents by a vote of 5-0. The motion was declared passed. D. Consideration of Request for use of Letter of Credit in lieu of Performance Bond on Old Mill Planning Director Hauth submitted a request from Old Mill, Inc. to provide a letter of credit rather than a performance bond to guarantee the construction of a road in the Old Mill Office Park. Hauth indicated that there is no significant difference between the two mechanisms for practical purposes. A performance bond is more costly to the developer because they have to pay a bonding company to guarantee his performance. A letter of credit requires him to deposit the funds in the bank and make them available to the Town should the developer not meet requirements. A performance bond may have more strings, but the letter of credit puts the funds easily at the Town's disposal if it becomes necessary to use them. Upon a motion by Commissioner Martin, seconded by Commissioner Chavious, the Board moved to approve the request for use of a Letter of Credit in lieu of a Performance Bond on Old Mill by a vote of 5-0. The motion was declared passed. E. Consideration of Community Policing Officer Job Description Town Manager Peterson presented the Job Description for the Board's consideration. Upon a motion by Commissioner Chavious, seconded by Commissioner Martin, the Board moved to approve the Community Policing Officer Job Description as presented by a vote of 5-0. The motion was declared passed. F. Consideration of Lieutenant/Community Policing Job Description Town Manager Peterson presented the Job Description for the Board's consideration. Upon a motion by Commissioner Chavious, seconded by Commissioner Dancy, the Board moved to approve the Lieutenant/Community Policing Job Description as presented by a vote of 5-0. The motion was declared passed. 4 . e. ~ ".~ . 429 ADDED ITEM F.2. Consideration of Police Corporal Job Description Town Manager Peterson presented the Job Description for the Board's consideration. Upon a motion by Commissioner Dancy, seconded by Commissioner Simpson, the Board moved to approve the Police Corporal Job Description as presented by a vote of 5-0. The motion was declared passed. G. Receive Letters Requesting Voluntary Contiguous Annexations of Two Separate Parcels ofland (A 7.75 acre tract and a 1]9 acre tract). Planning Director Hauth presented a Voluntary Annexation Worksheet and letters of interest for 126.75+/- acres adjacent to existing city limits. She stated that the Parrish tract is contiguous to the city limits and to the Woods tract. Hauth explained that the two properties need to be reviewed as a "package". She informed the Board that the developers will be requesting that the annexation and zoning of the properties to R-I0 be handled concurrently, as the zoning designation is critical to their interest in annexation. Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board moved to accept the letters requesting voluntary contiguous annexations and directed the Town Manager to prepare a Manager's Annexation Report for the July 13th, ] 998 Board Meeting by a vote of 5-0. The motion was declared passed. H. Consideration of a Water and Sewer Extension Agreement with Centex Homes. Town Engineer Tom Hartye presented a proposed Water and Sewer Extension Agreement for a new development of 240 homes by Centex Homes on approximately ] 10 acres within the Economic Development District. Hartye explained that the development will be constructed in two phases of ] 20 homes each and that the Agreement is contingent upon the property being annexed by the Town. After some discussion, and upon a motion by Commissioner Martin, seconded by Commissioner Dancy, the Board authorized the Town Manager and Town Attorney to proceed with fmalizing the Agreement by a vote of 5-0. The motion was declared passed. I. Greg Payne from the Orange County Economic Development Commission will Update the Board on Recent Activities in Orange County/Hillsborough Greg Payne, Director of the Orange County Economic Deve]opment Commission, addressed the Board to give them an annual update on the economy of Orange County and HilIsborough. Payne informed the Board that the unemployment rate in Orange County as of April] 998 was ].] % as compared to the U.S. unemployment rate of 4.3%. He reported that retail sales in Hillsborough are now averaging $10 Million each month and for the first five 5 . . ~ . 430 months of the current fiscal year, retail sales are up by 15% over last year. Payne informed the Board that approximately] 0,200 net new jobs have been created in Orange County between 1990 and 1997. VIII. CLOSED SESSION A. Closed Session to discuss a personnel issue. Upon a motion by Commissioner Simpson, seconded by Commissioner Dancy, the Board moved to go into Closed Session to discuss a personnel issue by a vote of 5-0. The motion was declared passed. XI. ADJOURN After returning to Open Session, and upon a motion by Commissioner Dancy, seconded by Commissioner Martin, the Board moved to adjourn at approximately 10: 15 PM by a vote of 5- O. The motion was declared passed. ~~ Respectfully submitted, Donna F. Annbrister, CMC 6