HomeMy Public PortalAbout1993-08-19 PERSONNEL BOARD AGENDAREGULAR MEETING OF THE PERSONNEL BOARD
August 19, 1993
5:00 PM
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CALL TO ORDER ROLL CALL /J
Kent Swift, Chairperson
Patrice Bell R
Nancy Gilpen _ C T CL 0� u
Georg Lewis
Arnold Litke AUG 10 1y J
II - e819iAu1L9i1j2i3i4iSi6 PM
PLEDGE OF ALLEGIANCE
III C �
APPROVAL OF MINUTES Regular Meeting of July 15, 1993
IV
STUDIES & REPORTS
Request for Open Recruitment
for the Position of Housing
Program Manager and Planning
Manager
V
ORAL COMMUNICATIONS
V
ADJOURN Regular Meeting - Sept. 16, 1993
City of LYNWOOD
vt City -Meeting CAActiges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220
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ALL ueu,u cn.
IIII I I
DATE: July 15, 1993
TO: Honorable Chairperson and Personnel Board Members
FROM: Gail L. Black, Director of Human Resouces W?6'
SUBJECT.: REVIEW OF PROPOSED CLASSIFICATION STATEMENTS:
FACILITIES MAINTENANCE DIRECTOR /SOUSING PROGRAM MGR.
PURPOSE
To review proposed classification statements for the position of
Facilities Maintenance Director and Housing Program Manager.
* The City Manager has identified a need for the inclusion of
position statements for a Facilities Maintenance Director
and Housing Program Manager.
* A job analyses was completed and subsequent classification
statements prepared by the Human Resources Department.
RECOMMENDATION
That the Personnel Board review and recommend the City Council's
adoption of the classification statements for Facilities
Maintenance Director and Housing Program Manager.
CITY OF LYNWOOD
FACILITIES MAINTENANCE DIRECTOR
DEFINITION
Under the administrative direction of the City Manager, to
plan, organize, and direct a comprehensive facilities maintenance
program including street maintenance, city garage, building
maintenance, grounds maintenance, anti - graffiti program,
and code enforcement; and performs related work as required.
'EXAMPLES OF DUTIES
Plans, organizes, directs and coordinates services provided by
the department related to parks and landscaped areas, buildings and
facilities, streets, weed abatement, vehicle maintenance, anti
graffiti, and code enforcement; plans and directs the maintenance
and care of trees in city parks; coordinates and reports on the
construction, maintenance and repair of streets; oversees the
activities of the garage and ensures repairs are made in a timely
manner; directs the maintenance, repair and new construction within
City buildings, structures and facilities; oversees and directs the
work of the anti - graffiti crew in eradicating graffiti from various
structures within the City; directs and coordinates the functions
of the City's code enforcement activities and ensures compliance
with all applicable laws and building codes; confers with
department supervisors concerning the planning, scheduling and
assigning of maintenance, operation, repair and construction
functions; makes periodic checks on work progress and recommends
improvements; monitors and ensures all staff are property trained
to minimize work incurred injuries; prepares the department's
annual budget; reviews and makes suggestions on purchases and
equipment specifications; develops and reviews costs estimates for
a variety of jobs; recommends changes in the basic structure and
staffing complement; administers the training and evaluation
programs of personnel; attends City Council meetings and meets with
the public as needed.
SPECIAL REQUIREMENT
Possession of an appropriate California driver's license issued by
the State Department of Motor Vehicles.
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Facilities Maintenance Director
Page 2
DESIRABLE QUALIFICATIONS
Knowledge of:
Municipal government and maintenance department organiza-
tion and administration;
Principles, practices, methods, equipment and materials
used in municipal maintenance programs;
Laws, codes, rules and procedures which apply to municipal
maintenance as well as the procedures involved in
their enforcement;
Municipal organization, administration, budget
preparation, and cost accounting;
Modern principles and practices of management, personnel
administration, staffing and supervision;
Laws, ordinances, rules and regulations affecting zoning,
housing and land use;
Recordkeeping and report preparation practices;
and
Ability to:
Plan, organize, supervise and direct the work of employees
within the department;
Develop comprehensive plans to meet future City needs/
services;
Research and prepare complex reports on a variety of
subjects;
Prepare and administer departmental budget and fiscal
controls;
Communicate effectively both orally and in writing;
Establish and maintain effective working relationships
with other City departments, City Council, employees,
contractors and the general public;
Supervise and direct professional and technical staff
engaged in office and field work;
Deal constructively with conflict and develop effective
resolutions;
Facilities Maintenance Director
Page 3
and
Training and Experience: Any combination of training and
experience which would provide the required knowledges
and abilities is qualifying. A typical way to obtain
these knowledges and abilities would be:
Five years of increasingly responsible experience in
municipal government and /or private industry within
one or more of the following areas: street,
building, garage or ground maintenance; anti -
graffiti or code enforcement programs, including at least
three years in a supervisory or administrative capacity.
Education: Graduation from an accredited four year college
or university with major course work in public or
business administration is highly desirable.
CITY OF LYNWOOD
DEFINITION
C1
HOUSING PROGRAM MANAGER
Under administrative direction, plans, develops, implements
and evaluates a low and moderate income housing program as well as
individual programs and performs related work as required.
EXAMPLES OF DUTIES
Plans, develops, implements and evaluates existing and
proposed low and moderate income housing programs, including inf ill
housing and both rehabilitation and new projects; develops and
makes recommendations on housing policies; coordinates projects
sponsored by nonprofit housing development corporations; monitors
the implementation of the City's revised Housing Element of the
General Plan; performs complex analytical work utilizing
quantitative and qualitative techniques for feasibility studies,
cost and funding analyses; identifies and analyzes property to
determine suitability for housing developments and /or
rehabilitation; prepares contracts, lesses, and requests for
proposals; evaluates proposals; coordinates financial programs with
lending institutions, investment banking firms, bond counsel,
building developers, and insurance companies; negotiates contracts;
staffs and works effectively with commissions or task forces;
confers with the Director of Community Development regarding
policy, management and financial concerns of the Housing Division;
identifies funding resources for housing programs and develops
funding proposals; maintains and prepares a variety of reports
including financial reports and records; prepares grant
applications and accompanying reports and ensures proper management
of grants funds; prepares and administers the division's budget;
develops and disseminates informational materials; makes effective
oral and written presentations; works closely with other City
departments, commissions, committees and the public; and oversees
the City's housing rehabilitation program and supervision of
support staff.
SPECIAL REQUIREMENT
Possession of an appropriate California driver's license
issued by the State Department of Motor Vehicles.
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Housing Program Manager
Page 2
DESIRABLE QUALIFICATIONS
Knowledge of:
Federal, state and local housing policies, programs and
regulations governing development of low and
moderate income housing and Community Development
Block Grant funds and Federal Home Program;
real estate and housing development and
rehabilitation financing procedures;
Contract negotiations and administration;
State and local planning laws and ordinances and land use
regulations;
Research and statistical analysis methods and concepts of
development including land use and regulatory
planning;
Legislation and precedence in housing and community
development;
Socioeconomic factors of low and moderate income
populations;
Public relation principles and practices;
Effective report writing methods and procedures;
Administration of grants research and writing.
and
Ability to:
Establish and maintain a professional and cooperative
relationsip with city staff, City Council,
community organizations, outside agency repre-
sentatives, financial institutions, developers
and members of the general public;
Plan, organize, and direct staff engaged in division
activities;
Deal effectively with conflict and develop effective
resolutions;
Prepare and present comprehensive written and oral
reports;
Effectively negotiate complex contracts; read blueprints
for fundamental knowledge of structures and con-
struction
Prepare and administer the division's budget.
Housing Program Manager
Page 3
Training and Experence: Any combination of training and
experience which would provide the required knowledges
and abilities is qualifying. A typical way to obtain
these knowledges and abilities would be:
Four years of increasingly responsible professional
experience in management, financial and economic
analysis and affordable housing program administration,
including at least two years in a supervisory or
administrative capacity.
Education: Graduation from an accredited four year college
or university with a Bachelor's degree in economics,
planning, business, public administration or a closely
related field.
DATE:
TO:
FROM:
SUBJECT:
City of LYNWOOD
City - Mecapg Cbaffenges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220
July 15, 1993
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Honorable Chairperson and Personnel Board Members
Gail L. Black, Director of Human Resources M&
APPEAL HEARING GUIDELINES
Attached for the Board's review and comments is a guideline to
assist the Chairperson in the event of a Personnel Board hearing.
This guide does not require any action on behalf of the Board. It
will serve as a tool for the Board when hearings are held.
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CITY OF LYNWOOD PERSONNEL BOARD
APPEAL HEARING GUIDELINES
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PRIOR NOTICE - Before the hearing, the Chairperson shall
verify with the Board's secretary that the hearing was
properly noticed
(NOTE: If not proerly noticed, a waiver of notice should
be obtained from all parties in order to proceed with the
hearing)
4. OPENING - At the time set for the hearing, the Chairperson
shall announce:
"Pursuant to applicable provisions of the Lynwood Municipal
Code and the Personnel Rules and Regulations of this City,
this is the time and place for the hearing regarding the
(e.g., suspension, termination, etc.) relating to (name of
appellant)."
5. OPEN /CLOSED HEARING - The Chairperson addresses the appellant
as follows:
"You are advised that this hearing, at your choice, may be
either open or closed to the public. If you desire the
hearing to be closed, only members of the Board and their
support staff, legal counsel, a court reporter, the City
Administrator and any designees, the appointing authority
and his /her representative and you and your representative
will be permitted to be present. Do you desire this to be
an open or closed hearing ?"
(NOTE: If a closed hearing has been selected, the Chairperson
shall direct all non - essential paties to leave the hearing
room)
6. WITNESS DETERMINATION - The Chairperson shall determine all
possible witnesses at the hearing from both parties.
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City of Lynwood Personnel Board
Appeal Hearing Guidelines
Page 2
7. EXCLUSION OF INDIVIDUALS
EITHER: "This will be a closed hearing. All but essential
persons will now leave the room." (Note: Refer to
#5 for essential parties)
[00
"This will be an open hearing. All individuals may
remain except those designated as witnesses."
(NOTE: A visual check should be made to ensure that the
requested persons have left the room and also that the outside
speakers are not on)
8. PRESENTATION OF INITIAL EVIDENCE AND STATEMENTS
A. "Documents admitted in advance will be marked as exhibits. -
Will staff please identify the documents for the record ?"
B. "Each party to the action will be allowed 10 minutes to
make an opening statement. The appointing authority or
his /her representative may begin now."
C. "The employee or his /her representative may now make an
opening statement also limited to 10 minutes."
D. "Are there any exhibits that either party wants to submit
for the record? If so, both parties will have the
opportunity to review and comment on the evidence."
9. OATH
Each witness will be sworn in as follows:
"Do yo solemnly swear (or affirm) that the testimony you shall
give in this hearing shall be the truth and nothing but the
truth, so help you God ?"
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City of Lynwood Personnel Board
Appeal Hearing Guidelines
Page 3
10. TESTIMONY - APPOINTING AUTHORITY
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A. "The Appointing Authority /Representative may begin case
presentation by calling the first witness."
B. After the oath is administered ( #9):
"Mr. /Ms. (Appointing Authority /Representative), you may
begin the direct examination of the witness."
C. "Mr. /Ms. (Appellant or Representative) may cross examine
the witness."
D. "Mr. /Ms. (Appointing Authority /Representative) do you wish
to conduct any redirect ?"
E. Following any redirect:
"Mr. /Ms. (Appellant or Representaitve) do you wish to
conduct any redirect? No new evidence can be submitted"
F. "Do Commissioners have any questions of the witness?
Then, the witness is excused and requested not to discuss
his /her testimony with other witnesses. Mr. /Ms.
(Appointing Authority or Repreentative) you may call your
next witness."
NOTE: Steps B through F above are continued until all
those on behalf of the Appointing Authority have been
heard
11. TESTIMONY - APPELLANT
A. "The Appellant" case will now be heard. You may begin
by calling your first witness."
B. After the oath is administered:
"Mr. /Ms. (Appellant or his /her representative), you may
begin the direct examination of the witness."
C. "Mr. /Ms. (Appointing Authority or Representative) may
cross examine the witness."
D. "Mr. /Ms. (Appellant or his /her Representative) do you
wish to conduct any redirect ?"
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City of Lynwood Personnel Board
Appeal Hearing Guidelines
Page 4
E. Following any redirect:
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"Mr. /Ms. (Appointing Authority or Representative) do
you wish to conduct any redirect? No new evidence
can be submitted."
F. "Do Commissioners have any questions of the witness ?"
"The witness is excused and requested not to discuss
his /her testimony with other witnesses. Mr. /Ms.
(Appellant or his /her Representative) you may call
your next witness."
NOTE: Steps B through F above are continued until all those
on behalf of the Appellant have been heard
12. ADMISSABLE EVIDENCE & OBJECTIONS
NOTE: If objections are made, the Chairperson must sustain
or overrule the objections. Hearsay is evidence that the
person did not actually see or hear, but was told by another
person. Hearsay may be used to supplement or clarify direct
evidence, but may not be used to support an essential finding
or fact unless allowable on objection in civil actions. with
the assistance of the Commission's counsel, the Chairperson
shall rule on the inclusion /exclusion of evidence.
Chairperson: "Unless Commissioners object, the evidence will
(not) be heard."
13. CLOSING ARGUMENTS
"Mr. /Ms. (Appointing Authority /Representative), you may make
your closing remarks. Please limit your comments to 10
minutes."
"Mr. /Ms. (Appellant or Representative), you now have 10
minutes to complete your closing arguments."
14. DELIBERATIONS
"Having heard all of the testimony, the Hearing is closed and
the Commission will go into closed session for deliberations."
(NOTE: Staff will provide the Commission with examples of
findings and recommendations prepared in other cases)
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City of Lynwood Personnel Board
Appeal Hearing Guidelines
Page 5
15. DECISION
E
"Let the record show that the Commission meeting was
reconvened to regular session at (time)."
(NOTE: If needed, deliberations may be continued to another
date. However, a decision must be announced within 10 days
of the close of the hearing).
"The following represents the Commission's Findings and
Recommendations."
(The Chair may read the determination or request that
Commission staff or Counsel do so)
"The Chair will entertain a motion to adopt the findings.
Does any Commissioner want to make minority comments ?"
16.
"The disciplinary matter on (name) is now concluded." Either
"The Commission will now return to the next agenda item." or
"The Chair will now entertain a motion to adjourn the
meeting."