HomeMy Public PortalAbout1993-05-20 PERSONNEL BOARD AGENDAI
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CALL TO ORDER
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PLEDGE OF ALLEGIANCE
III
APPROVAL OF MINUTES
IV
STUDIES & REPORTS
1114 Pill?
May 20, 1993
1819110Ill1121112
5 PM
ROLL CALL
Kent Swift, Chairperson i/ G
Patrice Bell
Nancy Gilpen
George Lewis
Arnold Litke
Regular meeting of April 15, 1993
1. Review of Proposed Classification
Statement
• Community and Leisure Services
Director
2. Request for closed promotional
examination
• Administrative Analyst I
e Housing Rehabilitation Spec.
3 Request for open examination
• Assistant Director of Finance
V
ORAL COMMUNICATIONS
VI
ADJOURNMENT
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REGULAR MEETING OF THE PERSONNEL BOARD
CITY OF LYNWOOD
April 15, 1993
The regular meeting of the Personnel Board of the City of Lynwood, California was
held on Thursday, April 15, 1993, at 5:00 p.m. in the Council Chambers of the
Lynwood City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly
posted as prescribed by the Brown Act.
CALL TO ORDER
Chairperson Gilpen called the meeting to order at 5:03 p.m. Roll call was taken by
Gail L. Black, Director of Human Resources. Commissioners Gilpen, Bell, Litke, Lewis
and Swift were present.
PLEDGE OF ALLEGIANCE
Led by Commissioner Lewis
APPROVAL OF MINUTES
The motion was made by Commissioner Bell and seconded by Commissioner Lewis
to approve the minutes of the regular meeting of March 18, 1993 The minutes of
the meeting were approved. Commissioner Swift abstained.
STUDIES & REPORTS
The motion was made by Commissioner Litke and seconded by Commissioner Swift
to approve the certification of the Fire Engineer eligibility list. Commissioner Lewis
asked for an explanation in the calculations of scores which Ms. Black provided. All
in favor. Motion carried.
The motion was made by Commissioner Swift and seconded by Commissioner Lewis
to grant the request for an open examination for the position of Senior Building
Inspector. All in favor. Motion carried.
The motion was made by Commissioner Litke and seconded by Commissioner Swift
to review and recommend to the City Council the adoption of the classification
statements for the positions of Administrative Assistant and Assistant Director of
Finance. All in favor Motion carried.
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Nominations were opened for the position of Chairperson to the Board. Commissioner
Litke nominated Commissioner Swift. All in favor. Motion carried. Commissioner
Swift nominated Commissioner Bell to continue as Vice - Chairperson. All in favor.
Motion carried
ORAL COMMUNICATIONS
Commissioner Lewis announced that the Lynwood High School girl's basketball team
was elected to represent the United States in world competition in Greece.
Ms. Black announced to the commissioners that a letter had been submitted to the
City Clerk for reappointment of Nancy Gilpen to the Personnel Board Commission for
the April 20, 1993 City Council meeting.
ADJOURNMENT
Commissioner Lewis made the motion and Commissioner Swift seconded to adjourn
to the next regularly scheduled meeting, May 20, 1993 5:00 p.m. All in favor.
Motion carried.
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City of LYNWOOD
LA City vtAeeting NoRenges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220
DATE: May 20, 1993
.«.ME..C.C,..
IIII I I
TO: Honorable Chairperson and Personnel Board Members
FROM: Gail L. Black, Director of Human Resources �6A6
SUBJECT: REVIEW OF PROPOSED CLASSIFICATION STATEMENT:
COMMUNITY AND LEISURE SERVICES DIRECTOR
PURPOSE
To have the Personnel Board review and make a recommendation for
adoption of the classification statement for Community and Leisure
Services Director to the City Council.
BACKGROUND
* The City Manager has identified the need for the inclusion of
a position statement for Community and Leisure Services Director
which will replace the existing titled position of Parks and
Recreation Director.
* A job analyses was completed and subsequent classification
statement prepared by the Human Resources Department.
RECOMMENDATION
That the Personnel Board review and recommend the City Council's
adoption of the classification statement for the position of
Community and Leisure Services Director.
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CITY OF LYNWOOD
COMMUNITY AND LEISURE SERVICES DIRECTOR
DEFINITION
Under the administrative direction of the City Manager to
plan, organize, coordinate, direct and evaluate the City's
recreational, transit, senior citizen, self - development and life
enrichment programs; serve as advisor and City representative on
boards and commissions concerned with recreational, social and
cultural affairs; directs the development of parks, landscaped and
recreational areas; and performs other related work as required.
EXAMPLES OF DUTIES
Plans, organizes, coordinates and directs all departmental
work and personnel relating to a variety of recreational, transit,
senior citizen, social, cultural and community service activities
and the operation and maintenance of city grounds to include public
parks, playground areas, buildings, grounds and land adjacent to
public buildings; conducts surveys of community recreational
requirements; plans and recommends the purchase of additional
property; recommends the acquisition, development and improvement
of public land and recreational facilities; analyzes community
recreation, social and cultural needs and desires, availability of
resources, existing programs, and other factors in developing
departmental programs; coordinates activities of the department
with those of the school district, civic organizations, block watch
groups, Chamber of Commerce, Sheriff Ia Athletic Leagues, and other
agencies; meets with community leaders and groups to review
policies of the department and promote involvement and assistance
in conducting programs; develops and implements human service
programs offered in a variety of parks, community centers and
public pools; recommends policies and procedures for the collection
of fees and charges for use of facilities; supervises the
operation, maintenance and utilization of the city pool; directs
the development of in- service training programs; coordinates and
supervises the preparation of the departmental budget and the
expenditure of funds; researches, prepares and monitors grant
.funded recreation and social service programs; attends and
participates in meetings and conferences with other departmental
administrators, public agencies, private citizens and prof essiional
groups to discuss recreational, parks, social and cultural problems
within the community; serves on various boards and commissions;
speaks before service clubs and other organizations on community
activities.
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SPECIAL REQUIREMENT
Possession of an appropriate California driver's license
issued by the State Department of Motor Vehicles.
DESIRABLE QUALIFICATIONS
Knowledge of:
Recreational, cultural and social needs of all age groups,
plus knowledge in areas of horticulture, landscape,
park facility design and use;
Philosophy, objectives and principles of modern municipal
parks, recreation, social and community service
programs;
Psychology, instruction methods, and community
organizations which would be of assistance in
satisfying community leisure time and social needs;
Principles, practices and procedures of public
administration, management and supervision, including
the development and administration of the department
budget;
Laws, regulations, and ordinances affecting departmental
operations;
Public relation principles and practices;
Effective report writing methods and procedures;
Administration of grants research and writing.
and
Ability to:
Establish and maintain a professional and cooperative
relationship with city personnel, City Council,
community organizations, school officials, community
members, outside agency representatives and members
of the general public;
Determine the needs and desires of the community for
self - development and effective use of leisure time;
Plan, organize, and direct staff engaged in departmental
activities;
Evaluate and make recommendations on improvements to
existing operations and programs;
Prepare and present comprehensive written and oral reports;
Prepare and administer the department budget;
Deal effectively with conflict and develop effective
resolutions.
and
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Training and Experience: Any combination of training and
experience which would provide the required knowledges
and abilities is qualifying. A typical way to obtain
these knowledges and abilities would be:
Five years of increasingly responsible professional
recreation, social services, or park management
experience, including at least three years in a
supervisory or administrative capacity (A Master's Degree
in Social Services, Public Administration or Recreation
may be substituted for one year of experience).
Education: Graduation from an accredited four year college or
university with a degree in public administration, business
administration, recreation, social services, sociology, or
psychology is desirable.
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TO:
FROM
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City of LYNWOOD
L,4 City LMeeting Cha&mge9
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 6030220
May 20, 1993
(I II� I
Honorable Chairperson and Personnel Board Members
Gail L. Black, Director of Human Resources
SUBJECT: REQUEST FOR CLOSED PROMOTIONAL EXAMINATIONS:
ADMINISTRATIVE ANALYST I / HOUSING REHAB. ASST.
FACTS
The Lynwood City Code 12 -7.4 Open Examinations states: "All
examinations, except those specified in subsection 18 -7.3, shall be
open unless it is determined by the Personnel Board that such
examinations will be promotional."
BACKGROUND
1) It is the policy of the City of Lynwood to encourage employees
to advance and grow within the organization by allowing
promotional examinations whenever appropriate.
2) In December of 1992, the City made two temporary appointments
to the vacated positions. Personnel Rules and Regulations
specifically state that an eligibility list shall be esta-
blished within six months from the date of appointment.
3) The City has identified a pooling of in -house employees who
would be eligible to apply for these positions on a promotional
basis.
Based on the above information, it is requested that the Board
approve a "Closed Promotional" examination for the position of
Administrative Analyst I and Housing Rehabilitation Assistant.
City of LYNW
�t eaq u- Meeuftq NaQQefl9m
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220
DATE: May 20, 1993
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TO: Honorable Chairperson and Personnel Board Members
FROM: Gail L. Black, Director of Human Resources 4AI&
SUBJECT: REQUEST FOR OPEN EXAMINATION FOR ASSISTANT DIRECTOR
OF FINANCE
PURPOSE
To have the Personnel Board approve an "open!' examination for the
Assistant Director of Finance.
BACKGROUND
* As required in Lynwood City Code 18 -7.4 specifies the Board's
approval on the type of recruitment process conducted.
* The Personnel Board recommended the City Council's approval
of the Assistant Director of Finance job statement at their
April 15, 1993 meeting.
* The Director of Finance has requested an open recruitment
process to facilitate an adequate and qualified candidate
pooling.
That the Personnel Board approve an "open" recruitment for the
position of Assistant Director of Finance.