HomeMy Public PortalAbout1993-04-15 PERSONNEL BOARD AGENDA�
CITY OF LYNWOOD ^�
REGULAR MEETING OF THE PERSONNEL BOARD CITY R E C E Y I
CITY OF LYNWOOD
April 15, 1993 CLERKS OFFICE
5 PM APR .12
AM 1993
CALL TO ORDER ROLL CALL
7 1 8 1 9 1 ,0 Ill1J 2 1 1 1 2 13141516
Nancy Gilpen, ChairpersoCs �
Patrice Bell
George Lewis
Arnold Li
Kent Swift
I I
PLEDGE OF ALLEGIANCE
III
APPROVAL OF MINUTES Regular meeting of March 18, 1993
IV
STUDIES & REPORTS 1 Certification of eligibility
list:
a) Fire Engineer /(Closed Promotional)
2 Request for open examination for
Senior Building Inspector
3 Review of proposed classification
statement: Administrative Assistant
4 Board Reorganization
V
ORAL COMMUNICATIONS
VI
ADJOURNMENT
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i
REGULAR MEETING OF THE PERSONNEL BOARD
CITY OF LYNWOOD
March 18, 1993
The regular meeting of the Personnel Board of the City of Lynwood, California was
held on Thursday, March 18, 1993, at 5:00 p.m. in the Council Chambers of the
Lynwood City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly
posted as prescribed by the Brown Act.
CALL TO ORDER
Chairperson Gilpen called the meeting to order at 5:02 p m. Roll call was taken by
Roy Bufanda, Administrative Analyst. Commissioners Gilpen, Bell, Litke and Lewis
were present. Commissioner Swift was absent (excused).
PLEDGE OF ALLEGIANCE
Led by Commissioner Lewis
APPROVAL OF MINUTES
The motion was made by Commissioner Litke and seconded by Commissioner Bell
to approve the minutes of the regular meeting of February 18, 1993. All in favor
Motion carried
STUDIES & REPORTS
The motion was made by Commissioner Bell and seconded by Commissioner Litke to
approve the certification of the Deputy City Clerk eligibility list. All in favor Motion
carried.
ORAL COMMUNICATIONS
Commissioner Lewis announced that the Lynwood High School girl's baskletball team
would be competing for the State Championship in Sacramento on Saturday, March
20, 1993.
ADJOURNMENT
Commissioner Lewis made the motion and Commissioner Litke seconded to adjourn
to the next regularly scheduled meeting, April 15, 1993 5:00 p.m. All in favor
Motion carried.
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Cit I LYNWOOD
,-A Cttg Meeting Ckfienges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 6030220
0
AL . ICIC1 CITY
IIIIII
DATE: April 15, 1993
TO: Honorable Chairperson and Personnel Board Members
FROM: Gail L. Black, Director of Human Resources 4A6-
SUBJECT: CERTIFICATION OF FIRE ENGINEER ELIGIBILITY LIST
The Board is respectfully requested to certify the eligibility list
for the position of Fire Engineer.
Attached for your review is a listing of candidates names and
scores.
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CLOSED PROMOTIONAL
EXAM
100 PTS. L
1.
S. Maloof
86.00
43.00
2.
J. Williams
82.00
41.00
3.
M. Lepore
88.00
44.00
4
L. MacNeil
8300
41.50
5.
M. Lecocq
88.00
44.00
6.
D. Schaffer
77.00
38.50
7.
E. Wood
67.00
33.50
8.
C. Pickett
69.00
34.50
FIRE ENGINEER
Eligibility List
4/15/93
DRIVING PUMPING TOTAL
100 PTS. % 100 PTS. L 300 PTS. L
93.50
23.38
97.50
24.38
9000
22.50
84.50
21.13
70.00
17.50
80.00
20.00
75.00
18.75
63.00
15.75
8 applicants
8 written exam
8 practical exams (driving /pumping)
6 male White
1 male Black
1 female White
0
92.00
23.00
95.00
23.75
90.00
22.50
83.00
20.75
86.00
21.50
87.00
21.75
84.00
21.00
88.50
22.13
271.50
89.38
274.50
89.13
268.00
8900
250.50
83 38
244.00
83.00
244.00
80.25
226.00
73.25
22050
72.38
i
0
DATE:
TO:
FROM:
Cit of LYNWOOD
vt Cty �Meeupg ChdVeoges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 6030220
April 15, 1993
0
� I 11
Honorable Chairperson and Personnel Board Members
Gail L. Black, Director of Human Resources 4MY
SUBJECT: REQUEST FOR OPEN EXAMINATION FOR SR. BUILDING
INSPECTOR
FACTS
The Lynwood City Code 18 -7.4 Open Examinations states: "All
examinations, except those specified in subsection 18 -7.3, shall be
open unless it is determined by the Personnel Board that such
examinations will be promotional."
Lynwood City Code 18 -7.3 Promotional Examinations states:
"Examinations for all department heads shall be promotional unless
the City Council determines by a four - fifths (4/5) vote that such
examinations shall be open. Examinations for line positions in the
fire department and field positions in the street, park and water
departments between the entrance level and department level shall
be promotional only with appointment limited to the top three (3)
on the eligible list..."
The City is currently contracting for the services of a Sr.
Building Inspector.
As provided in Lynwood City Code 18 -7.4 the Board shall determine
the method of recruitment with the exception of those positions
specified in subsecton 18 -7.3.
The position of Sr. Building Inspector requires a certification
from the International Conference of Building Officials as a
combination Inspector or Building Inspector. There are no current
City employees which possess the required certification.
Based on the above information, it is requested that the Board
approve an "open" recruitment for the position of Sr. Building
Inspector.
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CITY OF LYNWOOD
SENIOR BUILDING INSPECTOR
DEFINITION
Under the general direction of the Director of Community
Development, to supervise, assign and coordinate the building
Inspection functions of the City; to insure compliance with all
applicable laws and building codes; to assist with building
ordinance revision and development; to inspect buildings and
structures for conformance with building codes and approved
plans; to review routine building plans and specifications for
proper design and code conformance; to approve building permits;
to answer questions concerning code enforcement and structural
requirements for the public, architects and engineers; and to do
related wort: as required.
EXAMPLES OF DUTIES
Plans, organizes, directs and coordinates the building
inspection functions of the City; oversees and participates in
the enforcement of laws, codes and ordinances dealing with
standards for commercial, industrial and residential structures;
performs routine plan checking functions and coordinates
consultant plan check services; reviews the more routine plans
and calculations to determine such factors as loading on roofs,
walls and floors, size and spacing of beams, rafters and joists,
amount of size of reinforcing concrete members and type of
structural connections in order to ensure the adequacy of design
and meet earthquake, load and material stress requirements; makes
field inspections of building construction to insure compliance
with applicable codes, ordinances, regulations, building plans
and specifications; insures that proper quality building
materials are being used; spots and insures corrections of
defects in construction work, including electrical, plumbing,
mechanical, concrete, framework, masonary, lathing, plastering
and tile construction; calculates foundation, stress, square
footage and support requirements for plan checks; prepares lists
of corrections for plans and specifications; provides
consultation to the Director on building inspection and ordinance
development; assists with budget development and expenditure
control; develops and recommends changes in fee schedules; has
responsibility for maintenance of building inspection records and
reports; coordinates building Inspection functions with other
City departments and government agencies; serves on boards and
committees as directed; may represent the City at illegal
construction hearings; provides input and review for a variety of
planning and community development functions and issues; explains
and interprets applicable codes and ordinances for contractors
and the general public; supervises and participates in the
issuance of building permits; keeps abreast of changes in codes,
laws, ordinances and City policy; conducts special inspections
and investigations.
SPECIAL REQUIREMENTS
Possession of an appropriate California Driver's license
issued by the State Department of Motor Vehicles.
ICBO certification as a Combination Inspector or Building
Inspector.
DESIRABLE QUALIFICATIONS
Knowledge of:
Federal, State, County and City codes and ordinances
relating to construction and structural
requirements;
Types of building materials and variations in their
quality;
Modern methods of building construction;
Acceptable health, safety and fire standards in
building construction;
Principles, methods and techniques of building
Inspection;
Basic principles and methods of plan checking;
Basic principles of budget development and
expenditure control;
General organization, function and services of
municipal government;
Basic civil and structural engineering principles
related to building and construction;
Principles of supervision and training;
Safe work practices.
and
Ability to:
Plan, organize, direct and coordinate building
inspection work;
Supervise and participate in the issuance of building
permits, ensuring that permits are issued promptly
and in accordance with appropriate codes and
ordinances;
Communicate effectively, both orally and in writing;
Provide training for Division staff;
Prepare budget requests and control expenditures;
Apply technical knowledge of building trades work;
Use sound inspection techniques to examine workmanship
and materials and to detect deviations from plans,
specifications and standard construction
practices;
Read and interpret plans, diagrams and specifications;
Review and check routine building plans for proper
design and conformance with codes and ordinances;
Make arithmetical calculations quickly and accurately;
Oversee the maintenance and upkeep of records;
Provide consultation and recommendations on ordinance
development and revisions;
Explain building codes, ordinances and permits
requirements to contractors, developers and
the general public;
Establish and maintain cooperative working
relationships;
Stay abreast of changes in codes, laws and City
ordinances.
and
Training and Experience: Any combination of training and
experience which would likely provide the required
knowledges and abilities is qualifying. A typical
way to obtain these knowledges and abilities would
be:
Four years of responsible work experience in building
inspection, code enforcement or journey level
building trades work. Two years experience as a
Building Inspector for a public jurisdiction is
highly desirable. Some experience in a lead or
supervisory capacity is desirable.
,
9
Cit of LYNWOOD
�-A City Meefng 006ges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 6030220
9
DATE: April 15, 1993
TO: Honorable Chairperson and Personnel Board Members
FROM: Gail L. Black, Director of Human Resources bA
SUBJECT: REVIEW OF PROPOSED CLASSIFICATION STATEMENT:
ADMINISTRATIVE ASSISTANT
PURPOSE
To review a proposed classification statement for the position of
Administrative Assistant
• The City Manager has identified a need for the inclusion of
a position statement for Administrative Assistant.
• A job analysis was completed and subsequent classification
statement prepared by the Human Resources Department.
RECOMMENDATION
That the Personnel Board review and recommend that the City Council
adopt the classification statement for the position of
Administrative Assistant.
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CITY OF LYNWOOD
ADMINISTRATIVE
DEFINITION
9
Under general supervision to perform varied, technical, analytical,
administrative, and supervisory tasks for an assigned department;
organize, research, and analyze information for assigned projects;
prepare written reports and oral presentations; perform designated
staff support including grant application and reporting functions;
and to perform related work as required.
MANAGEMENT RESPONSIBILITY
This is a high level staff support position with general
responsibility for the organization, development, and completion of
complex projects. Considerable initiative and independent
judgement is required to facilitate and complete projects.
SPECIAL REQUIREMENT
Possession of an appropriate California Operator's License issued
by the State Department of Motor Vehicles
EXAMPLES OF DUTIES
Conducts assigned studies and writes draft and final reports
specifying objectives, facts, analysis, obstacles, conclusions, and
recommendations; presents alternatives and action plans which
incorporate schedules and performance standards; reports and
implements practical solutions and improved methods and procedures;
performs a variety of analsis, including computerized statistical
analysis on existing and /or proposed City programs, practices,
policies, procedures, and financial resources; develops,
coordinates and monitors projects, programs, and contracts to
ensure compliance with regulations, guidelines, grant requirements,
contract provisions, and budgets; directs and supervises the
activities of assigned subordinate staff; assists in staff
selection and training; assists in the preparation of annual
departmental budget estimates and monitors expenditures and
revenues; assists in the completion of annual and periodic
management and financial reports; assists in responding to
inquiries from the public and other City employees; provides
explanation of City policies, procedures, and programs requiring
understanding of policies and regulations; performs additional
analytical and administrative duties as assigned.
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ADMINISTRATIVE ASSISTANT
Page 2
DESIRABLE QUALIFICATIONS
Knowledge of:
Modern principles, practices and techniques of public
administration, management and organization in a
municipal government;
Principles of supervision and training;
Modern office methods, procedures, and equipment;
Account and statistical recordkeeping;
Correct English usage, spelling, grammar, and
punctuation;
Research methodologies and analytical techniques;
Budget development and administration
Ability to:
Research, collect, and analyze information related to
assigned projects;
Effectively represent the administrative functions of
the Department with concerned individuals, organiza-
tions, and other governmental agencies;
Prepare a variety of reports and presentations;
Skillfully use a computer and software programs;
Provide supervision, training, and evaluation for staff;
Interpret, explain, apply, and enforce a variety of
rules and regulations including grant requirements;
Establish and maintain effective working relationships;
Communicate effectively orally and in writing
and
Training and Experience: Any combination of training and
experience which would likely provide the required
knowledges and abilities is qualifying. A typical way
to obtain these knowledges and abilities would be:
Three years of progressively responsible and varied
administrative support experience, including two years
in a governmental agency.
Education: Graduation from an accredited four year college
or university with major course work in business or
public administration or a closely related field
1
0
DATE:
TO:
FROM:
SUBJECT:
city 4 LYNWOOD
, City vtAeettng C6aReeges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220
April 15, 1993
E
�LL b1�K. C19
)I ll� t
Honorable Chairperson and Personnel Board Members
Gail L. Black, Director of Human Resources 61
BOARD REORGANIZATION
The Lynwood City Code 18 -5.3 Annual Election of Chairman states:
"Annually, on or before May 15, the Board shall elect ) •from among
its members a Chairman to serve for one (1) year."
Therefore, as the next regularly scheduled Personnel Board meeting
is May 20, it is appropriate at this time to elect a Chair and Vice
Chairperson to assume said roles at the May meeting.
F •�
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1 1 1
CITY OF LYNWOOD
f R CE EI!/ED I
I CITY OF LYNWOOD
CITY CLERKS OFFICE
APR 13 1993
AIN Pfi
REGULAR MEETING OF THE PERSONNEL BOARD718AMIll!]211121314iM
A
April 15, 1993
5:00 PM
I
CALL TO ORDER
11
PLEDGE OF ALLEGIANCE
III
APPROVAL OF MINUTES
IV
STUDIES & REPORTS
ROLL CALL
Nancy Gilpen, Chairperson
Patrice Bell
George Lewis
Arnold Litke
Kent Swift
Regular meeting of March 18, 1993
1. Certification of eligibility
list:
a) Fire Engineer /(Closed Promotional)
2. Request for open examination for
Senior Building Inspector
3. Review of proposed classification
statement: Administrative Assistant
4. Board Reorganization
5. Review of proposed classification
statement: Assistant Director of Finance
V
ORAL COMMUNICATIONS
VI
ADJOURNMENT
• 0
CITY OF LYNWOOD
ASSISTANT DIRECTOR OF FINANCE
DEFINITION
Under the administrative direction of the Director of Finance,
to assist with the planning, organizing, coordinating and directing
of the City's financial recordkeeping, internal auditing,_ budget
preparation and control, utility billing, accounts payable,
business licensing, payroll, disbursement of funds and purchasing;
to perform the functions of the Director, in the Director's
absence, and to perform related work as required.
EXAMPLES OF DUTIES
Assists in planning, organizing, coordinating and directing
the City -wide finance and accounting program; provides specialized
staff support and supervision for budget forecasting and
monitoring, collection and disbursement of revenues: assists with
the preparation and control of the City's budget; continually
monitors the City's budget, forecasting revenues and expenditures;
insures proper collection and disbursement of City revenues;
oversees general accounting functions; such as accounts payable,
payroll, utility billing, collections, and general accounting;
confers with other departments and governmental agencies regarding
proposed or existing financial projects or problems: responds to
complex and difficult complaints and /or information requests from
the citizens, other agencies, municipal employees and officials;
supervises professional, technical and office support staff; has a
major role in the evaluation and job development of Department
staff; assists with the development of long -range financing plans
for the City; provides a variety of financial, consulting,
assistance and support for the City's Department managers and
Finance Department staff; assists with the development and control
of the Finance Department budget; recommends and participates in
the development of Department goals, objectives and policies;
assists with developing and implementing plans and procedures for
improving Department services; assists in the preparation of
monthly and annual financial reports for the City Manager and the
City Council; represents Department functions with citizens,
community organizations, and other government agencies as
delegated; performs the Director of Finance functions as delegated
in the Director's absence; represents assigned functions with City
staff and other governmental agencies as delegated.
SPECIAL REQUIREMENT
Possession of an appropriate California Operator's license issued
by the State Department of Motor Vehicles.
DESIRABLE QUALIFICATINS
Knowledge of:
Modern principles, practices, and techniques of financial
administration, accounting, auditing, and financial
recordkeeping;
Principles of personnel management and public
administration;
Principles of supervision and training;
Applicable City, County, State, and Federal laws, codes
and regulations affecting City finance functions;
Financial analysis and research;
Investment principles and practices;
Data processing methods, equipment, and principles;
Principles of local government, organization and
financing;
Budget development, preparation, and administration;
Research methods and procedures;
Report preparation practices;,
Purchasing, utility billing, payroll, and cash management
operations.
and
Ability to:
Assist with the planning, organization, coordination, and
direction of the City's financial functions;
Provide supervision, training, and work evaluation for
staff;
Assist with formulating, implementing, and evaluating
finance, accounting, and auditing systems and
procedures;
Assist with the development and explanation of the City's
operating and capital improvement budget;
Direct the preparation of complex financial statements and
reports;
Interpret, explain, apply, and enforce a variety of laws,
rules and regulations;
Prepare a variety of reports and presentations;
Assist with the preparation and administration of
department budget and fiscal controls;
Effectively represent the finance functions of the City
with concerned indivduals, organizations, and other
government agencies;
Establish and maintain cooperative working relationships;
Communicate effectively orally and in writing.
and
9
Training and Experience: Any combination of training and
experience which would provide the required knowledges
and abilities is qualifying. A typical way to obtain
these knowledges and abilities would be:
Four years of progressively responsible and varied
professional experience with public finance functions,
including at least two years of experience in a super-
visory, management, or administrative position.
Education: Graduation from an accredited four year college
or university with major course work in Accounting,
Business Administration, Public Administration or a
closely related field is desirable.