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HomeMy Public PortalAbout1993-04-15 PERSONNEL BOARD AGENDA� CITY OF LYNWOOD ^� REGULAR MEETING OF THE PERSONNEL BOARD CITY R E C E Y I CITY OF LYNWOOD April 15, 1993 CLERKS OFFICE 5 PM APR .12 AM 1993 CALL TO ORDER ROLL CALL 7 1 8 1 9 1 ,0 Ill1J 2 1 1 1 2 13141516 Nancy Gilpen, ChairpersoCs � Patrice Bell George Lewis Arnold Li Kent Swift I I PLEDGE OF ALLEGIANCE III APPROVAL OF MINUTES Regular meeting of March 18, 1993 IV STUDIES & REPORTS 1 Certification of eligibility list: a) Fire Engineer /(Closed Promotional) 2 Request for open examination for Senior Building Inspector 3 Review of proposed classification statement: Administrative Assistant 4 Board Reorganization V ORAL COMMUNICATIONS VI ADJOURNMENT 0 0 i REGULAR MEETING OF THE PERSONNEL BOARD CITY OF LYNWOOD March 18, 1993 The regular meeting of the Personnel Board of the City of Lynwood, California was held on Thursday, March 18, 1993, at 5:00 p.m. in the Council Chambers of the Lynwood City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER Chairperson Gilpen called the meeting to order at 5:02 p m. Roll call was taken by Roy Bufanda, Administrative Analyst. Commissioners Gilpen, Bell, Litke and Lewis were present. Commissioner Swift was absent (excused). PLEDGE OF ALLEGIANCE Led by Commissioner Lewis APPROVAL OF MINUTES The motion was made by Commissioner Litke and seconded by Commissioner Bell to approve the minutes of the regular meeting of February 18, 1993. All in favor Motion carried STUDIES & REPORTS The motion was made by Commissioner Bell and seconded by Commissioner Litke to approve the certification of the Deputy City Clerk eligibility list. All in favor Motion carried. ORAL COMMUNICATIONS Commissioner Lewis announced that the Lynwood High School girl's baskletball team would be competing for the State Championship in Sacramento on Saturday, March 20, 1993. ADJOURNMENT Commissioner Lewis made the motion and Commissioner Litke seconded to adjourn to the next regularly scheduled meeting, April 15, 1993 5:00 p.m. All in favor Motion carried. 0 Cit I LYNWOOD ,-A Cttg Meeting Ckfienges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 6030220 0 AL . ICIC1 CITY IIIIII DATE: April 15, 1993 TO: Honorable Chairperson and Personnel Board Members FROM: Gail L. Black, Director of Human Resources 4A6- SUBJECT: CERTIFICATION OF FIRE ENGINEER ELIGIBILITY LIST The Board is respectfully requested to certify the eligibility list for the position of Fire Engineer. Attached for your review is a listing of candidates names and scores. 0 CLOSED PROMOTIONAL EXAM 100 PTS. L 1. S. Maloof 86.00 43.00 2. J. Williams 82.00 41.00 3. M. Lepore 88.00 44.00 4 L. MacNeil 8300 41.50 5. M. Lecocq 88.00 44.00 6. D. Schaffer 77.00 38.50 7. E. Wood 67.00 33.50 8. C. Pickett 69.00 34.50 FIRE ENGINEER Eligibility List 4/15/93 DRIVING PUMPING TOTAL 100 PTS. % 100 PTS. L 300 PTS. L 93.50 23.38 97.50 24.38 9000 22.50 84.50 21.13 70.00 17.50 80.00 20.00 75.00 18.75 63.00 15.75 8 applicants 8 written exam 8 practical exams (driving /pumping) 6 male White 1 male Black 1 female White 0 92.00 23.00 95.00 23.75 90.00 22.50 83.00 20.75 86.00 21.50 87.00 21.75 84.00 21.00 88.50 22.13 271.50 89.38 274.50 89.13 268.00 8900 250.50 83 38 244.00 83.00 244.00 80.25 226.00 73.25 22050 72.38 i 0 DATE: TO: FROM: Cit of LYNWOOD vt Cty �Meeupg ChdVeoges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 6030220 April 15, 1993 0 � I 11 Honorable Chairperson and Personnel Board Members Gail L. Black, Director of Human Resources 4MY SUBJECT: REQUEST FOR OPEN EXAMINATION FOR SR. BUILDING INSPECTOR FACTS The Lynwood City Code 18 -7.4 Open Examinations states: "All examinations, except those specified in subsection 18 -7.3, shall be open unless it is determined by the Personnel Board that such examinations will be promotional." Lynwood City Code 18 -7.3 Promotional Examinations states: "Examinations for all department heads shall be promotional unless the City Council determines by a four - fifths (4/5) vote that such examinations shall be open. Examinations for line positions in the fire department and field positions in the street, park and water departments between the entrance level and department level shall be promotional only with appointment limited to the top three (3) on the eligible list..." The City is currently contracting for the services of a Sr. Building Inspector. As provided in Lynwood City Code 18 -7.4 the Board shall determine the method of recruitment with the exception of those positions specified in subsecton 18 -7.3. The position of Sr. Building Inspector requires a certification from the International Conference of Building Officials as a combination Inspector or Building Inspector. There are no current City employees which possess the required certification. Based on the above information, it is requested that the Board approve an "open" recruitment for the position of Sr. Building Inspector. 9 CITY OF LYNWOOD SENIOR BUILDING INSPECTOR DEFINITION Under the general direction of the Director of Community Development, to supervise, assign and coordinate the building Inspection functions of the City; to insure compliance with all applicable laws and building codes; to assist with building ordinance revision and development; to inspect buildings and structures for conformance with building codes and approved plans; to review routine building plans and specifications for proper design and code conformance; to approve building permits; to answer questions concerning code enforcement and structural requirements for the public, architects and engineers; and to do related wort: as required. EXAMPLES OF DUTIES Plans, organizes, directs and coordinates the building inspection functions of the City; oversees and participates in the enforcement of laws, codes and ordinances dealing with standards for commercial, industrial and residential structures; performs routine plan checking functions and coordinates consultant plan check services; reviews the more routine plans and calculations to determine such factors as loading on roofs, walls and floors, size and spacing of beams, rafters and joists, amount of size of reinforcing concrete members and type of structural connections in order to ensure the adequacy of design and meet earthquake, load and material stress requirements; makes field inspections of building construction to insure compliance with applicable codes, ordinances, regulations, building plans and specifications; insures that proper quality building materials are being used; spots and insures corrections of defects in construction work, including electrical, plumbing, mechanical, concrete, framework, masonary, lathing, plastering and tile construction; calculates foundation, stress, square footage and support requirements for plan checks; prepares lists of corrections for plans and specifications; provides consultation to the Director on building inspection and ordinance development; assists with budget development and expenditure control; develops and recommends changes in fee schedules; has responsibility for maintenance of building inspection records and reports; coordinates building Inspection functions with other City departments and government agencies; serves on boards and committees as directed; may represent the City at illegal construction hearings; provides input and review for a variety of planning and community development functions and issues; explains and interprets applicable codes and ordinances for contractors and the general public; supervises and participates in the issuance of building permits; keeps abreast of changes in codes, laws, ordinances and City policy; conducts special inspections and investigations. SPECIAL REQUIREMENTS Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. ICBO certification as a Combination Inspector or Building Inspector. DESIRABLE QUALIFICATIONS Knowledge of: Federal, State, County and City codes and ordinances relating to construction and structural requirements; Types of building materials and variations in their quality; Modern methods of building construction; Acceptable health, safety and fire standards in building construction; Principles, methods and techniques of building Inspection; Basic principles and methods of plan checking; Basic principles of budget development and expenditure control; General organization, function and services of municipal government; Basic civil and structural engineering principles related to building and construction; Principles of supervision and training; Safe work practices. and Ability to: Plan, organize, direct and coordinate building inspection work; Supervise and participate in the issuance of building permits, ensuring that permits are issued promptly and in accordance with appropriate codes and ordinances; Communicate effectively, both orally and in writing; Provide training for Division staff; Prepare budget requests and control expenditures; Apply technical knowledge of building trades work; Use sound inspection techniques to examine workmanship and materials and to detect deviations from plans, specifications and standard construction practices; Read and interpret plans, diagrams and specifications; Review and check routine building plans for proper design and conformance with codes and ordinances; Make arithmetical calculations quickly and accurately; Oversee the maintenance and upkeep of records; Provide consultation and recommendations on ordinance development and revisions; Explain building codes, ordinances and permits requirements to contractors, developers and the general public; Establish and maintain cooperative working relationships; Stay abreast of changes in codes, laws and City ordinances. and Training and Experience: Any combination of training and experience which would likely provide the required knowledges and abilities is qualifying. A typical way to obtain these knowledges and abilities would be: Four years of responsible work experience in building inspection, code enforcement or journey level building trades work. Two years experience as a Building Inspector for a public jurisdiction is highly desirable. Some experience in a lead or supervisory capacity is desirable. , 9 Cit of LYNWOOD �-A City Meefng 006ges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 6030220 9 DATE: April 15, 1993 TO: Honorable Chairperson and Personnel Board Members FROM: Gail L. Black, Director of Human Resources bA SUBJECT: REVIEW OF PROPOSED CLASSIFICATION STATEMENT: ADMINISTRATIVE ASSISTANT PURPOSE To review a proposed classification statement for the position of Administrative Assistant • The City Manager has identified a need for the inclusion of a position statement for Administrative Assistant. • A job analysis was completed and subsequent classification statement prepared by the Human Resources Department. RECOMMENDATION That the Personnel Board review and recommend that the City Council adopt the classification statement for the position of Administrative Assistant. 0 CITY OF LYNWOOD ADMINISTRATIVE DEFINITION 9 Under general supervision to perform varied, technical, analytical, administrative, and supervisory tasks for an assigned department; organize, research, and analyze information for assigned projects; prepare written reports and oral presentations; perform designated staff support including grant application and reporting functions; and to perform related work as required. MANAGEMENT RESPONSIBILITY This is a high level staff support position with general responsibility for the organization, development, and completion of complex projects. Considerable initiative and independent judgement is required to facilitate and complete projects. SPECIAL REQUIREMENT Possession of an appropriate California Operator's License issued by the State Department of Motor Vehicles EXAMPLES OF DUTIES Conducts assigned studies and writes draft and final reports specifying objectives, facts, analysis, obstacles, conclusions, and recommendations; presents alternatives and action plans which incorporate schedules and performance standards; reports and implements practical solutions and improved methods and procedures; performs a variety of analsis, including computerized statistical analysis on existing and /or proposed City programs, practices, policies, procedures, and financial resources; develops, coordinates and monitors projects, programs, and contracts to ensure compliance with regulations, guidelines, grant requirements, contract provisions, and budgets; directs and supervises the activities of assigned subordinate staff; assists in staff selection and training; assists in the preparation of annual departmental budget estimates and monitors expenditures and revenues; assists in the completion of annual and periodic management and financial reports; assists in responding to inquiries from the public and other City employees; provides explanation of City policies, procedures, and programs requiring understanding of policies and regulations; performs additional analytical and administrative duties as assigned. 0 ADMINISTRATIVE ASSISTANT Page 2 DESIRABLE QUALIFICATIONS Knowledge of: Modern principles, practices and techniques of public administration, management and organization in a municipal government; Principles of supervision and training; Modern office methods, procedures, and equipment; Account and statistical recordkeeping; Correct English usage, spelling, grammar, and punctuation; Research methodologies and analytical techniques; Budget development and administration Ability to: Research, collect, and analyze information related to assigned projects; Effectively represent the administrative functions of the Department with concerned individuals, organiza- tions, and other governmental agencies; Prepare a variety of reports and presentations; Skillfully use a computer and software programs; Provide supervision, training, and evaluation for staff; Interpret, explain, apply, and enforce a variety of rules and regulations including grant requirements; Establish and maintain effective working relationships; Communicate effectively orally and in writing and Training and Experience: Any combination of training and experience which would likely provide the required knowledges and abilities is qualifying. A typical way to obtain these knowledges and abilities would be: Three years of progressively responsible and varied administrative support experience, including two years in a governmental agency. Education: Graduation from an accredited four year college or university with major course work in business or public administration or a closely related field 1 0 DATE: TO: FROM: SUBJECT: city 4 LYNWOOD , City vtAeettng C6aReeges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 603 -0220 April 15, 1993 E �LL b1�K. C19 )I ll� t Honorable Chairperson and Personnel Board Members Gail L. Black, Director of Human Resources 61 BOARD REORGANIZATION The Lynwood City Code 18 -5.3 Annual Election of Chairman states: "Annually, on or before May 15, the Board shall elect ) •from among its members a Chairman to serve for one (1) year." Therefore, as the next regularly scheduled Personnel Board meeting is May 20, it is appropriate at this time to elect a Chair and Vice Chairperson to assume said roles at the May meeting. F •� 1' 0 9 1 1 1 CITY OF LYNWOOD f R CE EI!/ED I I CITY OF LYNWOOD CITY CLERKS OFFICE APR 13 1993 AIN Pfi REGULAR MEETING OF THE PERSONNEL BOARD718AMIll!]211121314iM A April 15, 1993 5:00 PM I CALL TO ORDER 11 PLEDGE OF ALLEGIANCE III APPROVAL OF MINUTES IV STUDIES & REPORTS ROLL CALL Nancy Gilpen, Chairperson Patrice Bell George Lewis Arnold Litke Kent Swift Regular meeting of March 18, 1993 1. Certification of eligibility list: a) Fire Engineer /(Closed Promotional) 2. Request for open examination for Senior Building Inspector 3. Review of proposed classification statement: Administrative Assistant 4. Board Reorganization 5. Review of proposed classification statement: Assistant Director of Finance V ORAL COMMUNICATIONS VI ADJOURNMENT • 0 CITY OF LYNWOOD ASSISTANT DIRECTOR OF FINANCE DEFINITION Under the administrative direction of the Director of Finance, to assist with the planning, organizing, coordinating and directing of the City's financial recordkeeping, internal auditing,_ budget preparation and control, utility billing, accounts payable, business licensing, payroll, disbursement of funds and purchasing; to perform the functions of the Director, in the Director's absence, and to perform related work as required. EXAMPLES OF DUTIES Assists in planning, organizing, coordinating and directing the City -wide finance and accounting program; provides specialized staff support and supervision for budget forecasting and monitoring, collection and disbursement of revenues: assists with the preparation and control of the City's budget; continually monitors the City's budget, forecasting revenues and expenditures; insures proper collection and disbursement of City revenues; oversees general accounting functions; such as accounts payable, payroll, utility billing, collections, and general accounting; confers with other departments and governmental agencies regarding proposed or existing financial projects or problems: responds to complex and difficult complaints and /or information requests from the citizens, other agencies, municipal employees and officials; supervises professional, technical and office support staff; has a major role in the evaluation and job development of Department staff; assists with the development of long -range financing plans for the City; provides a variety of financial, consulting, assistance and support for the City's Department managers and Finance Department staff; assists with the development and control of the Finance Department budget; recommends and participates in the development of Department goals, objectives and policies; assists with developing and implementing plans and procedures for improving Department services; assists in the preparation of monthly and annual financial reports for the City Manager and the City Council; represents Department functions with citizens, community organizations, and other government agencies as delegated; performs the Director of Finance functions as delegated in the Director's absence; represents assigned functions with City staff and other governmental agencies as delegated. SPECIAL REQUIREMENT Possession of an appropriate California Operator's license issued by the State Department of Motor Vehicles. DESIRABLE QUALIFICATINS Knowledge of: Modern principles, practices, and techniques of financial administration, accounting, auditing, and financial recordkeeping; Principles of personnel management and public administration; Principles of supervision and training; Applicable City, County, State, and Federal laws, codes and regulations affecting City finance functions; Financial analysis and research; Investment principles and practices; Data processing methods, equipment, and principles; Principles of local government, organization and financing; Budget development, preparation, and administration; Research methods and procedures; Report preparation practices;, Purchasing, utility billing, payroll, and cash management operations. and Ability to: Assist with the planning, organization, coordination, and direction of the City's financial functions; Provide supervision, training, and work evaluation for staff; Assist with formulating, implementing, and evaluating finance, accounting, and auditing systems and procedures; Assist with the development and explanation of the City's operating and capital improvement budget; Direct the preparation of complex financial statements and reports; Interpret, explain, apply, and enforce a variety of laws, rules and regulations; Prepare a variety of reports and presentations; Assist with the preparation and administration of department budget and fiscal controls; Effectively represent the finance functions of the City with concerned indivduals, organizations, and other government agencies; Establish and maintain cooperative working relationships; Communicate effectively orally and in writing. and 9 Training and Experience: Any combination of training and experience which would provide the required knowledges and abilities is qualifying. A typical way to obtain these knowledges and abilities would be: Four years of progressively responsible and varied professional experience with public finance functions, including at least two years of experience in a super- visory, management, or administrative position. Education: Graduation from an accredited four year college or university with major course work in Accounting, Business Administration, Public Administration or a closely related field is desirable.