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Home My Public Portal AboutAddendum No. 2 to Contract No. 43-2012 - Beam Longest Neff Manor Dr to CataplaSUPPLEMENTAL AGREEMENT NO. 2 This Supplemental Agreement, made and entered into this day of Nov 3, .1 of to , 2016, by and between the City of Richmond, Indiana, acting by and through its proper officials (hereinafter referred to as the "OWNER"), and Beam, Longest and Neff, L.L.C., Consulting Engineers, 8126 Castleton Road, Indianapolis, Indiana 46250 (hereinafter referred to as the "CONSULTANT"). WITNESSETH: WHEREAS, the OWNER and the CONSULTANT did enter into an Agreement, dated June 1, 2012, to provide professional engineering services for the extension of Manor Drive from Dillon Drive to Catalpa Drive, and Supplemental Agreement No. 1, dated December 11, 2014, for the formal public hearing for the Project in lieu of just an opportunity for a hearing, and, WHEREAS, the CONSULTANT was required to perform R/W Engineering on fewer parcels due to the design of the Project and is now required to perform utility coordination during construction due to changes in INDOT policy, and, WHEREAS, the CONSULTANT is qualified and prepared to perform the services required in said work and they agree to perform such services under the terms and conditions herein set forth, and, WHEREAS, in order to provide for completion of the work as modified, it is necessary to amend and supplement the original Agreement and Supplemental No. 1, NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. On page 1, Appendix "D" of the original Agreement, under Section A, paragraph 1 is amended to read as follows: 1. The CONSULTANT shall receive as payment for the work performed under this Contract the total amount not to exceed $251,880.00, (Sections A.1, A.2, A.3, A.4, A.5, A.6, A.7, A.8, A.9, A.10 and A.12 - $246,880.00, Section A.11 - $5,000.00), unless a supplement is executed by the parties which increases the maximum amount payable. 2. On page 2, Appendix "D" of the original Agreement, under Section A, paragraph 4 is amended to read as follows: 4. Compensate the CONSULTANT for the Services under Appendix "A", Item 7 (Right -of -Way Engineering), based on the specific cost per unit 1+nPq.Nfluw, Na.2 tb �o,�rer��rlVo. y3��la. 3. 4. 5 multiplied by the actual units of work performed in accordance with the following schedule. The schedule shall be renegotiated should the completion of the work extend beyond 24 months from the date of the execution of the Agreement. Item Right -of -Way Engineering Abstracting -20 year Title Search Commercial (6 Reports) -20 year Title Search Residential (2 Reports) -Title Updates (0 Reports) R/W Plans (8 Parcels) Legal Descriptions (7 Parcels) Parcel Plats (8 Parcels) Transfer Documents (7 Parcels) R/W Staking (0 Parcels) Cost $ 420.00 per report $ 395.00 per report $ 195.00 per report $ 500.00 per parcel $ 500.00 per parcel $1,300.00 per parcel $ 100.00 per parcel $ 450.00 per parcel Due to the nature of the Project, an exact fee cannot be determined; however, it is estimated that approximately twenty two thousand dollars ($22,000.00) will be required to complete Right -of -Way Engineering. The CONSULTANT will contact the LPA when 80% of the fee has been expended. A determination will be made at that time if the fees are sufficient to complete the Project. The CONSULTANT is to be compensated monthly. On page 2, Appendix "D" of the original Agreement, under Section A, paragraph 5, the not to exceed amount is increased by $7,600.00 to $25,600.00. On page 3, Appendix "D" of the original Agreement under Section A, paragraph 6 is amended to read as follows: 6. If services are required in accordance with Section A.11 of Appendix "A", funding will be encumbered in an amount not to exceed $5,000.00, and the CONSULTANT will receive payment for the work in accordance with Section B.3 of Appendix "D". On page 4, Appendix "D" of the original Agreement, under Section B, paragraph 3, the maximum hourly rate is increased to $64.64. 2 6. Except as herein modified, changed and supplemented, all terms of the original Agreement, dated June 1, 2012 and Supplemental No. 1, dated December 11, 2014, shall continue in full force and effect. IN TESTIMONY WHEREOF, the parties hereto have executed this Supplemental Agreement No. 2 the day and year first above mentioned. CONSULTANT: BEAM, LONGEST AND NEFF, L.L.C. �� /Zo (Pres' ent) OWNER: CITY OF RICHMOND, INDIANA Vicki Robinson, President Ri ar ore, Me er Z, Anthony L. tioster II, Member ATTEST: ATTEST: ow, 3 FEE JUSTIFICATION EXHIBIT MANHOURS BY CLASSIFICATION UTILITY COORDINATION DURING CONSTRUCTION OWNER: Richmond DESCRIPTION: Manor Drive Extension oil n 8 - UdlityConstruction Phase Prepare, sign & send notice to proceed to each utility Item Sag. 8.01 2 Attend final field check meeting Item Seq. 8.02 Receive and distribute to utilities right of way certificate Item Seg. 8,04 2 Meeting with District Construction and conduct constructability review Stage 3 item Seg. 8.05 Provide periodic reports utility relocation construction to OSA item Seg. 8.06 Review work plan revision requests and send to PM for approval Item Seq. 8.08-8.09 2 4 Prepare & send work plan revision & letter permit addendum to OSA Item Seg. 8.10-8.11 2 Send signed teller permit addendum to the utility Item Seg. 8.14 1 Review shop drawings for INDOT contract & assess impact on utilities item Seg, 8.15 1 1 Prepare & distribute master utility relocation pIan item Seg. 8.16 8 Prepare Gantt chart to coordinate schedule of utility facility relocation Item Seg. 8.17 4 Attend re -construction meeting Item Sag. 8.18 6 Periodically attend weekly construction meetings Item Seg. 8.19 "combined with field visits below Periodically conduct field visits to verify utility construction & schedule Item Seg. 8.20)(3 assumed 18 Correspondence with utilities concerning relocation schedule status. 12 Prepare, sign & send letter work complete to each utility & OSA item Sag. 8.21 2 Prepare, sign & send letter invoice due to each utility & OSA Item Seg. 8.22 2 Meet with District Construction for constructability review mid & post constnxttion Item Seg. 8.23 olat Fours 3 64 0 67 1 Rate $56.38 $31.23 $31.23 olal Labor $169.14 $1,998.72 $0.00 $2.167.86 head (199.99%) $4,335.50 abor + Overhead $6,503.36 rofit 15% $975.50 ub-Total $7,478.87 . t Non -Salary Costs $200.00 otal $7.678.87 E $7,800.00 Beam, Longest and Neff, LLC 10/5/2016 LPA UTILITY COORDINATION DIRECT NON -SALARY COSTS Owner: Richmond Project: Manor Drive Extension UTILITY COORDINATION TRAVEL 3 trips x 142 miles $0.360 /mile = $153.36 (two ways) PRINTING Constr. Rev. (Stg 1 & 2) 25 sheets x 0 sets = 0 sheets Util. Coord. Meetings 25 sheets x 0 sets = 0 sheets Constr. Rev. (Tra, Const.) 50 sheets x 0 sets = 0 sheets Meetings During Constr. 50 sheets x 0 sets = 0 sheets Total sheets to be printed = 0 sheets Miscellaneous/Check prints = 0 sheets 0 sheets Use 0 sheets x $1.71 /sheet = $0.00 Print Mylars: 0 sheets x $9.00 /sheet = $0.00 R/W Mylars: 0 sheets x $9.00 /sheet = $0.00 Soil Boring Mylars: 0 sheets x $9.00 /sheet = $0.00 Copies/Prints (Inc. Contract Book) 250 sheets x $0.150 /sheet = $37.50 SHIPPING CHARGES Preliminary Plans: 10 sets Stage 2 Plans: 10 sets Stage 3 Plans: 10 sets Tracings: 0 sets Total sets to be shipped = 0 sets @ $15.00 /set = 0.00 SUBCONSULTANT/OTHER Ground photos 0 roll(s) x $15.00 /roll = $0.00 Aerial photos Aerial mapping Geotechnical TOTAL FOR UTILITY COORDINATION $190.86 USE 200.00