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HomeMy Public PortalAboutTBP 1999-11-17 TOWN OF ERASER "Icebox of the Natio P.O. Box 120 / 153 Fraser Avenue Fraser, Colorado 80442 (970)726-5491 FAX Line: (970) 726-5518 E-Mail: traserC~ rkymtnhi.com TOWN BOARD AGENDA REGULAR MEETING November 17,1999, 7:30 p.m. ~' 1. Roll Call h 2. Approval of 11/3/99 minutes 3 O Forum ~ ~ ,pen 4. Public Hearings 5. Action Items a) Discount Liquor Barn, liquor license application renewal i~ ~ ~ ~ b Resolution 11-2-99 a resolution acce tin a charitable c.;~~t,~bution from the a.. P g Snowy Owl Limited Partnership. c) Brits Peak Townhomes, Final Plat d) Resolution 11-1-99, a"resolution supporting the Grand County Transit Advisory Co.....~ttee. 6. Discussion Items ' a) Housing toolbox update ~ b) 2000 Proposed Budget ~~ 7. Staff Choice ~` a) Street Improvements phase 1, wrap-up b) Fraser Creative Learning Center request c) December 15°' regular meeting . ~ 8, Board Choice ~: Upcoming Meetings ~y December 1, 1999: Town Board regular meeting December 1 ~, 1999: ;Town Board regular meeting, holiday party December 22, 1999: Planning C....u.ussion regular meeting December 31, 1999: Last Night Party! t ýÿ TOWN OF FRASER /' ~ "Icebox of the Nation" /\~ 0 ~---~ ~ . o P.O. Box 120 / 153 Fraser Avenue Fraser, Colorado 80442 (970) 726-5491 FAX Line: (970) 726-5518 E-Mail: faser®rkymtnhi.com AAcncger's Briefing: November 12, 1999 Next Wednesday we'll discuss the year 2000 proposed budget, a revised copy and memorandum are in the packet. I'll also update you on the housing toolbox. During action items, I'd like you to consider the resolution supporting the transit advisory committee that Sue Ann Fitch asked us to adopt on October 20th. Finally, I'd like to discuss the street improvements project, phase 1, and things we can improve for next year and a request from the Fraser Creative Learning Center. Have a nice weekend. See you next week. • • P • TOWN. OF ERASER "Icebox of the Nation" , P.O. Box 120 / 153 Fraser Avenue Fraser, Colorado 80442 (970) 726-5491 FAX Line`. (970) 726-5518 E-Mail: Fraser@rkymtnhi.com Manager's Briefing: November 12, 1999 "Represent: to represent with attitude." MSWord, new dudes dictionary No -wonder my spell check didn't catch. "represent," its an actual word! Thanks though Kit., forgoing nbave and beyond.. . Next Wednesday's meeting looks like a humdinger, in that there are a lot of action items. We'll begin with a public hearing on the year 2000 budget, hear ,updates from Catherine Ross and Jim Sheehan, and then you will vote, vote, vote. • After the year 2000 budget resolutions, the action items are mostly housekeeping items. ,If you have any changes for the budget,. please let me know ASAP so that I can provide alternative copies of the budget and accompanying resolutions for Board discussion. I am preparing, the budget resolutions based on the budget yqu reviewed at the October 20t" and November 17t" meetings. The Town's annexation plan also needs renewal. - it is the same plan that you approved Inst year. I'll have graphics on Wednesday. Then we'll discuss the request by Enst Grand Water Quality Board {enclosed) and end with how you want to disperse grant requests, We budgeted enough to meet all requests and $3400 is budgeted for items that come-up throughout the year. See, you next week. • Have a peaceful and fulfilling Thanksgiving! ýÿ • ERASER TOWN BOARD NOV. 3,1999 The regular meeting of the Town Board was called to order at 7:30 p.m. Board present were Mayor Johnston, Klancke, Swatzell, and Rantz. Staff present were Reid and Winter. Minutes were not provided in the packet. Tabled. OPEN FORUM Debbie Reid, representing the Early Childhood Initiative, stated that the grant the group was seeking was not funded. The Town had pledged $1500 to this program if the grant was given. Reid asked if the Town would contribute this amount to the group anyway to allow the program to continue developing and seeking other grants. Swatzell made a motion to approve the $1500 for the group, 2"d Klancke, carried. DISCUSSION rl'~~~IS Housing Authority Jim Sheehan Director of the Housing Authority gave is requesting that the Town lock in water tap fees at the currant fee level for the FoxRun project. The Morning Star Ranch water agreement has stated that they will give up to 64 taps of they committed water to this development. Klancke made a motion to lock in tap fees at $2000 each for the FoxRun affordable housing devel~r~ent for up to 64 taps, this agreement will be part of an annexation a~reement as well as getting the Morning star Ranch commitment documented, 2" Rantz, carried. The Housing Authority would also like the Town to consider negotiating water tap charges based on the affordable multifamily project. Briefly discussed was the "tool box" ideas being discussed and the proposed Inclusionary Zoning Ordinance. Board directed Reid to continue working towards the Ordinance. Maryvale Street Standards Board discussed further information received from Jim Swanson regarding the proposed changes. Board duected Koelbel to move forward assuming the proposed variances. BOARD CHOICE Mayor Johnston stated that Robin Wirsing has expressed interest in serving in the vacancy on Town Board. Swatzell made a motion to appoint Robin Wirsing to serve as trustee until the next election. 2"d Klancke, carried. No further business, meeting adjourned at 9:30 p.m. • ERASER TOWN BOARD NOV. 3,1999 The regular meeting of the Town Board was called to order at 7:30 p.m. Board present were Mayor Johnston, Klancke, Swatzell, and Rantz. Staff present were Reid and Winter. Minutes were not provided in the packet. Tabled. OPEN FORUM Debbie Reid, representing the Early Childhood Initiative, stated that the grant the group was seeking was not funded. The Town had pledged $1500 to this program if the grant was given. Reid asked if the Town would contribute this amount to the group anyway to allow the program to continue developing and seeking other grants. Swatzell made a motion to ary~~, ~e the $1500 for the group, 2"d Klancke, carried. DISCUSSION i Y'r.MS Housing Authority Jim Sheehan Director of the Housing Authority gave is requesting that the Town lock in water tap fees at the currant fee level for the FoxRun project. The Morning Star Ranch water agreement has stated that they will give up to 64 taps of they committed water to this development. Klancke made a motion to lock in tap fees at $2000 each for the FoxRun affordable housing devel„r...ent for up to 64 taps, this agreement will be part of an annexation a~reement as well as getting the Morning star Ranch commitment documented, 2" Rantz, carried. The Housing Authority would also like the Town to consider negotiating water tap charges based on the affordable multifamily project. Briefly discussed was the "tool box" ideas being discussed and the proposed Inclusionary Zoning Ordinance. Board directed Reid to continue working towards the Ordinance. Maryvale Street Standards Board discussed further information received from Jim Swanson regarding the proposed changes. Board directed Koelbel to move forward assuming the proposed variances. BOARD CHOICE Mayor Johnston stated that Robin Wirsing has expressed interest in serving in the vacancy on Town Board. Swatzell made a motion to appoint Robin Wirsing to serve as trustee until the next election. 2"d Klancke, carried. No further business, meeting adjourned at 9:30 p.m. ýÿ • TOWN OF ERASER RESOLUTION A RESOLUTION ACCEPTING A CHARITABLE CONTRIBUTION FROM THE SNOWY OWL LIlbu t ply PARTNERSHIP. WHEREAS, on November 8'~, 1999 the Snowy Owl Limited Partnership has deeded Lots 10, 11, and 14, Replat of Winter Park ranch, Second Filing, with all its appurtenances, to the Town of Fraser; and WHEREAS, this dedication increases the size of the open space surrounding the Fraser River and owned by the Town of Fraser by 2.59 acres, bringing the total Fraser River open space to 57.9 acres, with approximately 47 acres currently being surveyed by Maryvale Village, LLC. for future dedication in this area; and WHEREAS, this dedication and gift is intended solely for use as a park, open space, or other public recreation, including the placement of a permanent memorial for Christopher Falkenberg, and that any other uses could cause the property to revert to ownership by the Snowy Owl Limited Partnership; and WHEREAS, the Snowy Owl Limited Partnership charitable contn~bution has been appraised with a market value of $300,000; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF FRA~~x, COLORADO, THAT THE TOWN OF ERASER ACCEPT THIS $300,000 CHARITABLE CONTRIBUTION AND GIFT FROM THE SNOWY OWL LINu i ~li PARTNERSHIP WITH DEEP GRATITUDE. DULY MOVED, SECONDED, AND ADOPTED THIS DAY OF NOVEMBER 1999. TOWN OF ERASER By: Mayor Attest: Town Clerk • Fraser Creative Learning Center Fraser, CO 80442 November 8, 1999 Chuck Reid Fraser Town Manager Fraser, CO 80442 Deaz Mr. Reid, I am writing on behalf of the Fraser Creative Learning Center to request that the Town consider donating snow removal service to the Learning Center. Since the Town already plows Fraser Elementary parking areas, the Learning Center Boazd thought it might be convenient to plow our parking area as well. Please consider this r~.~.rosal and let me know as soon as the Fraser Town Boazd makes its decision. Sincerely yours, O~.oc,~sZ G~ vS Kazen Waeschle Maintenance Committee Fraser Creative Learning Center 726-4895 (home) or 726-5681 (Fraser Creative Learning Center} • .Q ýÿ TOWN OF FRASER ;~J ~ ~ • "Icebor• of the Nation" r'"" ~ 0 / ~-~ \ D O P.O. Box 120 / 153 Fraser Avenue Fraser, Colorado 80442 (970)726-5491 ~ FAX Line: (970) 726-5518 E-Mail: fraserC>lrkymtnhi.com ~ MEMORANDUM To: Mayor Jeff Johnston and Frase/~ lI' tees From: Chuck Reid and Nat Havens I ~ i~U~.L Date: November 12, 1999 ~~.... Subject: Year 2000 proposed budget Nat has spent a substantial amount of time with the auditors working on 1998 actual numbers and the budget format in order to more closely match the budget and the audit. This revised 2000 Proposed Budget reflects those changes and represents, to the best of our knowledge, accurate information about Fraser's financial health. Over the next year, Nat should be able to more closely monitor the new budget changes and by the 2001 proposed budget, all numbers should be completely accurate. Nat's revised proposed 2000 budget numbers, including all funds, are within $515 of the audited funds. Way to go, Nat! i ! There are a few major changes between this proposed budget and that which was delivered to you on October 15`", most notably that we are only recognizing four funds: the general fund; the water fund (with a reserve fund); a special revenue fund (conservation trust); and a new fund, the capital equipment trust fund. All of the "fund balances" previously recognized in the budget (for capital improvements, operating reserves, and capital equipment) have all been "transferred" to the general fund, thereby only recognizing fund balances within actual funds. The fund balances for the remaining funds are (based on our best data) actual dollars that we have available, in the bank. The year 2000 proposed beginning fund balances are recommended by staff. We will go over the budget in detail on Wednesday. • 3:35 PM11/12/99 2000 Proposed Budget • GENERAL FUND 97 Actual. _98 Actual 99 Bud X99 Pst _ 2000 oro Revenues 1 Beginning Fund Balance 167783 249955 247469 2680763 947362 2 General property tax 59365 62080 112942 112942 135766 3 Specific ownership tax 5788 5705 5000 6050 6050 4 General sales tax 933890 946476 864206 1066250 1066250 5 Use tax 70045 110238 50000 75000 70000 6 HUTF tax 22698 24220 24801 25278 0 7 Cigarette tax 5983 6039 5000 5000 5000 8 Vendor fees 32170 32603 28391 32310 33213 9 Franchisefees 11021 8651 10000 8670 8650 _ 10 License fees 6040 8010 5000 10000 10000 11 Motor vehicle fees 3487 3611 3000 3400 3400 _ 12 Planning Fees _ _ 4000 27841 5000 5000 5_000 13 _ Court fines 3042 4318 _ 5000 _ 2600 _ 3000 - - 14 Transportation contribution - - 35362 27175 - 26780 - - - 27800 28634 15 Visitor Center revenue 741 810 0 1000 1000 16 Grants _ _ 51962 _ 24940 0 3000 0 17 Miscellaneous earnings 100764 _ _ 27817 ___ _ _ 28734 18664 15000 - 18 Reimburseables _ _ 40 508 21462 2 60000 91362_ 37000 19 _ _ General Fund interest _ __ _ 198 10 _____ _ _ 60414 20000 1850 0 18000 ____ 20 Bond Proceeds . _ 2815 0 00 _ . _ 0 _ 0 21 Transfers _ _ _ 0 ___ 0 69920 35000 • 22 'TOTAL 1584791 4660525 15Q1323 42635th 242$325 • Page 1 OObprep3 0 ýÿ 3:35 PM11/12/99 2000 Proposed Budget OObprep3 97 Actual .98 Actual 99 Bead 99 PSt _ 2QQ0 orn Transfers 23 Water Fund 150000 50000 0 0 0 24 Equipment Purchase 30000 0 40000 0 0 25 Operating Reserves 0 0 72750 0 0 26 Emergency Reserves 8727 0 0 0 0 27 Capital Imp. Debt Service 100627 0 223721 0 0 28 Capital Improvement Reserve 200000 0 75000 0 0 29 Capital Project Fund 0 0 0 0 0 29.1 Cap Equip. Replace Fund 0 0 0 59094 0 29.2 Debt Service Fund 0 0 0 221500 229611 4 Total,. Transferrs 489354 SpQ~ 41 '1471 2805$4 22~i 4 General Government Town Board _ 30 Town Board wages 9640 10851 12320 12355 12320 _ 31 Board training ____ 2191 2 95 4000 20 00 300D 32 Grants and aid to agencies ______ _ 0 __ __ 0 _ 0 . 0 25000 - 33 Total, Town Board _ 11831 .. 11146 _ 1632t} 11~~5 15320 Community Enhancement 34 Town Picnic 0 0 150 100 15 ) 35 Improvement Awards 440 0 1200 800 120 ) 36 Neighborhood Workshops 0 0 8000 8000 50 ) 37 Special Events 0 0 0 0 1000 38 Volunteer Recognition 0 _ 0 500 500 50~) ___ 39 Wood Stove Rebate _ _ _ 50 0 100 __ _ 0 10~ 40 Library Assistance 0 0 0 0 750 _ _ 41 Subtotal _ 490 __ 0 _ _ 9950 _ ___ 9400 1245 Business Enhancement 42 Chamber of Commerce 0 0 0 0 3321.9 _ _ _ 43 Community profile _ _ 0 0 3500 0 3001! _ _ 44 Amtrak improvements _ ____ _ _ 0 _ _ 1058 500 13 00 5011 ' 45 Business workshops 0 _ 0 200 _ . 0 _ 20(1 46 Gardener 1184 240 1500 100 75(1 47 Directional Signs 410 523 500 0 50(~ 48 Downtown improvements 600 0 2500 0 150(1 49 Subtotal 2194 1821 8700 1400 645( ~ 50 Total,. Enhancements 2684 1$21 18650 10800 18~ i • • • Page 2 3:35 PM 11 /12/99 2000 Proposed Budget OObprep3 • Administration Personnel 51 Salaries 52 Unemployment 53 FICA _ 54 Health Insurance 55 Retirement 56 Administrative training 57 Subtotal Commodities _ 58 Supplies _ _ 59 Misc. expe_ ns_es _ _ 60 Elections - -- - - - -- --- ----- -- - _ 61 Postage _ _ 62 Telephone 63 Advertising 64 Printing ___ _ _ 65_Equip Pur/Repairs ___ 66 Software_ _ ___ _ 67 Contingency 68 Subtotal ~7 Anti ~ _ 98 Actual, 99 Bud 99 est 2000 oro 128582 139712 175000 179500 207000 515 450 740 800 965 9837 11808 14153 15976 16410 13141 14665 17575 19265 22940 3235 5179 5550 9950 6435 4050 9370 6500 9000 6500 159360 181184 219518 234491 260250 5840 6720 4500 5300 6000 20778 10384 25000 _ 15000 15000 0 _ 747 0 0 1000 2120 3538_ 5000 3500 5000 6780 10572 9000 11000 12000 ___ __ _ 3446 _ _ _1_2785 _ _ _ 6000 4500 6000 ____ ___ 63.5_ _ _ 1338_ _ 2000 _ 1500 2000 __ _ 0 4807 __ _ 1000 3500 3500 2000 618 4000 3000 4000 0 0 5000 0 5000 41599 51509 61500 47300 59500 • • -- Contractual - -------- - -- -- - - ----- -- - - ------- _ 69 Public Safety contract 2 8 0 88 86 000 94000 94000 _ _ _70 __ Communications Contract __ . ____ . . 0 _ . 0 _ 1640 3 _ 130 00 71 __ Grand County Housing Authority _ __ __ 0 __ _ _ 0 _ _ 25000 _ _ _ 25000 72 Legal 28000 5 8937 _ _ 35000 30000 73 Engineering 1170 __ . 6765 10000 7000 74 Treasurer Fees 1300 1242 _ 1350 2500 75 Audit _ 8375 1 1 64 6 8000 19000 " 76 Audit adjustment - _ _ _ _ _ __ . . . 0 77 - CIRSA _--- - _ 4721 _ - - - 6405 6916 9000 78 NWCOG 546 - - 588 600 600 79 _ CAST _ _ 1125 1150 1500 1500 80 CM L 740 1628 879 879 81 Municipal Court Judge 1800 2100 2100 2100 82 Other pro. services 9350 30651 30000 20000 83 Grand Recycles 0 0 0 0 84 Headwater Trails 0 0 0 0 85 Subtotal 137415 207130 231748 224579 Page 3 1237_50 12936 25000 ___3_5000 _ _1_2000 2500 12000 _ 0 9.091 634 1500 894 2100 10000 5225 1575 254205 0 3:35 PM11/12/99 2000 Proposed Budget ~7 Actual ~2 Actual 99 Bud 99 est 2000 oro_ Capital 86 Furniture 0 0 1500 500 1500 87 Hardware 0 7092 8500 9500 5000 88 Subtotal 0 7092 10000 10000 6500 89 Total, Administration 338374 446915 522766 516370 X0455 Building Maintenance 90 Heat 2060 3610 3000 3100 3500 91 _ Lights _ 2630 2234 3000 2500 _ 3000 _ _ 92 Janitorial _ - 5295 _ - 7915 _ 6500 _ 5800 _ 6500 93 Repairs _ _ 6150 12413 5000 5000 - --- 10000 94 Supplies __ 1150 2858 2000 1100 ___ 2000 95 Subtotal 17285 _ _ 29030 19500 17500 25000 TOTAL.,. GENERAL GQ1lERNMENT 370174 488912 577235' 561025 632125 LEASE/PURCHASE 96 Principal_ 224,406 35056 9667 27152 28127 971nterest 0 3727 0 2803 1828 TOTAL, LEQSE/PURCHAS9 `"' 224,4t~`` 3$783 9667 .29955 28955 Page 4 OObprep3 • • • 0 3:35 PM11/12/99 2000 Proposed Budget OObprep3 WALK THROUGH HISTORY PARK Personnel 98 Salaries 99 Unemployment 100 FICA 101 Health Insurance 102 Retirement 103 Subtotal 97 Actual ~8 Actual ~9 Bud 99 est 2000 Df0 27220 31450 36600 32500 36600 108 93 120 140 140 2082 ~ 2406 2800 2487 2800 0 4599 3000 3600 5640 0 0 1100 790 1100 29410 38548 43620 39517 46280 Commodities 104 Supplies 3171 216 3500 1800 500 3 105 Misc. expenses _ 180 _ 0 ___ 500 ____ 2000 __ . 500 106 Advertising _ 0 _ _ _ 0 1500 0 1500 107 Printing _ 0 0 400 0 400 108 Postage 0 0 100 0 _ 100 109 Telephone 550 653 650 1050 _ 1200 110 Utilities _ _ __ _ _ _ 1843 1 7 0 3 2200 1655 2200 111 Equip Pur/Repairs 860 __ __ . . __ 0 __ _ 1000 __ 1500 _ 1000 112 Contingenc_ y 0 0 1000 0 1000 113 __ _ Subtotal _ _ 6604 _ 2572 _ _ _ 10850 _ _ 8005 11400 ---- -Contractual ----- -- -- -- - - -- -- 114 Maintenance _ __ 1004 6656 2000 900 2000 115 Janitorial Services _ _ 1550 _ 650 _ 3000 3000 3000 _ 116 Professional servic es 0 0 _ 10000 200 5 000 117 _ _ ___ Subtotal ____ _ _ 2554 _ _ 7306 _ 15000 _ ____ 4100 ___ _ 10000 - - - - - _- Capital - - - -- --- -- ------ ------ 118 Capital Projects 0 9785 10000 10000 10000 119 _ Subtotal 0 9785 10000 10000 10000 TOTAL, HISTORY PARK 38568 58291 79470 $1'.522 77580 • Page 5 3:35 PM 11 /12/99 PUBLIC WORKS Personnel 120 Staff Wages 121 Unemployment 122 FICA 123 Health Insurance 124 Retirement 125 Training 126 Subtotal Commodities 127 Operating Supplies _ _ 128 Equipment Repairs _ 129 Street Maintenance _ _ _ _ _ _ 130 Shop S_ upplies _ __ 1.31 Street Lighting 132 Shop Utilities 133 Equipment Rental 134 Contingency 135 Subtotal 2000 Proposed Budget 97 Actual ~$Actual. 99 Btu 99 est Contractual 136 Engineering 137 CIRSA 138 Contract Plowing 139 Grounds Maintenance 140_Clean_-up days 141 Subtotal _ -- _Capital -- _ - -- -- 14_2 Public Works Buildin_g__ _ ____ __ 142.1 Equipment ___ ____ _ __ __ __ _ 143 Subtotal - Parks - 2000 oro 76630 103277 104000 134800 128546 306 260 400 575 600 5863 7878 7960 10313 9834 9355 12249 15175 14200 24891 2200 1088 3120 4400 3856 250 0 3500 400 3500 94604 124752 134155 164688 171227 31990 33990 30000 20000 25000 8990 8539 15000 21000 25200 8019 - 7951 -- - 5000 - 4000 5000 __ 7_30 __ 209_ _ _ --- 0 ----~ -- ~ 6027 4449__ _ 7500 _ 6500 _ _ 7500 2470 _ __2392____ ___ _ 3 000 __ 2600 3000 65 1275 _ _ _ 10000 _ 1000 12500 0 _ _ 0 ______ _ 5000 _ 0 5000 58291 _ 58805 _ 75500 __ 55100 83200 1000 0 2500 2100 1000 7776 7160 10375 7235 9091 0 0 1000 500 1000 0 ___ 0 _ 4000 3800 4500 615 __573_ __ 1000 _ 1400 25 00 9391 7733 18875 15035 _ 18091 0 _ 0 5 000 0 1000 __ __ 0 _ 23006 _ _ 0 57640 28000 0 0 5000 __ 57640 _ _ _ 1000 144 Plantings 6568 10099 16000 12000 16000 145 Park Maintenance 175 2079 1000 600 2500 146 Tools/Supplies 75 600 1000 1000 1000 - 147 Subtotal 6818 12778 18000 13600 19500 TOTAL PUBLIC WORKS 169104 204068 251530 306063 .293018 OObprep3 • • • Page 6 . P ýÿ 3:35 PM 1 1 /12/99 2000 Proposed Budget OObprep3 TRANSPORTATION 148 Grants & aid to other agencies 149 Contingency 150 Night Shuttle 151 Day Shuttle 152 Summer Shuttle TOTAL TRANSPORTATION CAPITALIMPROVEMENTS 97 Actual 98 Actual 99 Bud 99 est 2000 pro 53622 79401 80000 106500 0 1148 11467 1 1 0 51722 54883 56437 56437 53617 0 10000 10000 0 0 2983 1429 3150 3150 4048 109475 157180 1.49588.. '166088 57665 153 Fraser River Trail 0 13900 7500 33000 7500 154 US 40 trail 0 8827 2500 0_ 0 155 Tree Planting 6000 0 0 _ _ 0 0 156 Parks 0 750 650 0 _ 0 27500 157 Banners 1209 192 . 0 0 0 158 Town Hall 0 5686 5000_ 2000 2.5__000 159 Old Library Bldg 0 _ 3700 0 0 0 160 Misc. street improvements 0 26709 0 0 1000 - 161 Mustang 0 54352 _ _ 0 25000 15000 161.1 Street paving 0 89282 1100000 1650000 932000 161.2 Capital Improvement Bonds 0 779210 164820 200800 0 TC)TAL, CAPIT~4L IMPROVEMENTS T2E>tJ 982608 128632Q `!9108110 1 • - --- CAPITAL GIUIPMENT REPLACEMENT E _ _ Revenues --- ----------- -- -------- - -- -- 162 Beginning Fund Balance 84727 62159 56698 62159 163 General Fund transfer 30000 0 _ 40000 0 164 Interest 0 0 3000 0 __ _ 165 Sale of Assets 0 0 0 0 166 Subtotal 114727 62159 99698 62159 Expenditures 167 Heavy equipment 32280 0 0 0 168 Regular fleet 0 0 39000 0 " 169 Police vehicle 0 0 0 0 170 Other 0 0 18000 62159 171 Subtotal 32280 0 57000 62159 Lease/Purchase Agreements 172 Komatsu Front-end Loader 20288 0 20286 0 173 Subtotal 20288 0 20286 0 174 Total, Expenditures 52568 0 77286 62159 CAPITAL EGIUIPMENT RESERVES 62159 62159 22412 0 • Page 7 0 _0 0 0 0 0 0 0 0 0 0 0 0 P 3:35 PM11/12/99 2000 Proposed Budget 97 Actual ~8 Actual 99 Bud ~9 est ~Q(1(1 me EMERGENCY RESERVES 175 Beginning Fund Balance 34766 43493 43493 0 0 176 New Revenue 8727 0 0 0 0 177 Subtotal 43493 43493 43493 0 0 178 Total Expenditures 0 0 0 0 0 EMERGENCY RESERVES 43453 43453 43493 Q OPERATING RESERVES 179 Beginning Fund Balance 2500 2500 2500 2500 0 180 New Reven u e 0 0 72750 0 0 181 _ _ __ _ Subtotal _ 2500 2500 75250 _ 2500 0 182 Total Expenditures 0 0 0 2500 0 OPERATING'RESERVES 25tl0 2500 75250 0 Q: Recap, General Fund Expenditures _ 183 Transfers 489354 50000 411471 280594 229614 184 General Govt. 370174 488912 577236 561025 632175 185 Lease/Purchase 224406 38783 9667 29955 29955 186 Visitors Center 38568 58211 79470 61622 77680 __ - 187 Public Works/Parks 169104 204068 251530 306063 293018 188 Transportation _ 109475 _ 157180 149588 __ 166088 57665 _____189 Capital.lmprovements _ 7209 982 6 08 1286320_ 191_0_800_ 1008000 190 Emergency Reserves 0 _ __ . 0 0 0 0 _ 191 Operating Reserves 0 0 0 0 0 192 Tatal General Find 14.,oc.a0 1'979762 2765282 3316147 232t31t17 General Fund Revenues & Expenditures 193 Revenues _ 1584791 4660525 1501323 4263509__ _2428325 194 __ Expenditures _ 1408290 1979762 2765282 3316147 2328107 195 Ending-Fund Balance 1765D1 _ 26i~763 -1263553 547362 100218 Restricted Emergency Reserves 0 0 0 43493 43493 Page 8 OObprep3 • • • 0 ýÿ 3:35 PM11/12/99 2000 Proposed Budget OObprep3 • MULTI -YEAR CAPITAL PROJECTS Revenues 196 Beginning Fund Balance 197 General Fund transfer 198 Operating Reserve transfer 199 Debt Service transfer 200 Interest cap t/b 201 Total Expenditures Debt Service _ 202 Principal-_ _ _ 203_ Interest 204 Old Debt Service _ __ __ 205 Agent _ _ 206 Bond Issue Cost _ 206.1 Bond Issue Cost Cap t/b __207 Refinance costs 208 Sul~fo~l =--Projects -- - --------.. 209 Fraser River Trail _ ____ _ _ 210 Town Building __ 211 Misc. Street Paving Cap t/b__ ____212 Misc. St. Impro_veme_n_ts _ _ 213 Mustang _ _ 213._1 Transfer 214 Subtotal Projects 215 Total G.~~nses CAPfTAL:P'Rt~.IECT RESERVES • ~7 Actual .98 Actual, 99 Bud 99 est ~ln prn 22782 5261 1894088 5261 0 200000 0 75000 0 0 0 0 0 0 0 100627 0 233721 0 0 0 0 80000 0 0 323409 5261 22828Q4 5261 Q _ 25000 0 10000 0 75127 - - _ 0 -- 154820 0 _ 0 _ 0 -- - 0 - 0 270 ----- - - - - - 0 - 0 - _ 0 ~ -- - - -- ~ -- 0 0 0 ~ - ~ -- 0 0 0 0 0 i ot~397 0 16482Q 0 72581 0 10000 0 1925 0 20000 0 ___-__ _ 137_75_ _ _ 0 1100000 0 _ __ _ 9900__ _ _ ___0 5000 0 119570 --- -- ---- _ 0 ------- -- _ 45000 0 0 0 -- 0 ----- 5261 0 0 --- 0 0 ---- 0 0 0 2'r ~ r ~ I ' 0 4'8000 5261- 31$148 Et 1311' 5261 5261 Page 9 P 0 0 0 0 0 0 0 5261 9379139 4 0 3:35 PM11/12/99 2000 Proposed Budget WATER FUND 97 Actual ~8 Actual 99 BucJ 99 est 2,QQfl prc Revenues 216 General Fund transfer 150000 50000 0 0 0 217 Water Charges 133510 137602 130000 136600 140600 218 PIF 39783 38000 30000 48000 40000 219 Water Meter Fees 10600 0 10600 0 0 220 Water Fund Interest 15 18 500 15 500 221 Excavation Permits 80 940 800 1100 800 222 Water Prop. Tax 13779 15102 14212 15735 16600 223 Misc. Earnings 5523 2056 534 700 500 224 Water Meter Sales 4793 0 0 6000 60 00 225 Loan Proceeds ---- 200000 0 0 0 . 0 226 Subtat8t' :. 558083 2+437'8 186 2tf8150 ` 2{)5€HHI 227 Transfer from reserves 0 0 33057 0 271695 - .. 228 Tots{ Water Fund Revenue 558Q83 243718 '' 2197t}3 2t}815(} 476695 Page 10 OObprep3 • • • 0 ýÿ 3:35 PM11/12/99 2000 Proposed Budget OObprep3 • OPERATIONS Expenses Personnel 229 Staff Wages 230 Unemployment 231 FICA 232 Health Insurance 233 Retirement 234 Training 235 Subtotal 97 Actual, ~8 Actual 99 Bud 99 est 2000 oro. 16697 27050 35824 35824 36938 67 86 104 104 110 1277 2065 2740 2740 2785 1500 1473 2200 2200 4393 0 810 775 1075 1092 0 150 3000 500 3000 19541 31634 44643 42443 48318 0 0 150- _ - ~ 0 - 150 0 0 300 0 _ _ _ 530 _ _ 0 - 0 0 0 0 __ 0 _ __ 0 50 00 _ _ __ 0 _ __ 5000 0 0 __ _ _ _ _ 5450 __ 0 5680 5151 2749 3500 15000 15000 368 964 2400 1500 2400 _ 2000 _ 0 2500 500 2500 11835____ _2.0768 __ ___20000_ _ 19000 20000 9_6_0___ _ _ 3.657 _ _ _12000 __ 5000 __ 1 2 000 _340 __ 247 _ _ 450 _ _ _ 350 __ _ . __ 4 50 20654 28385 _ _ 40850 __ 41350 __ _ _ 52350 - - 277 - - --------- 17_10 17989 10000 7000 1000 _ 0 3665 10 0 00 6 0 00 10000 4.9__8.0 _ __ 622 . . 0 . . _ 0 0 _ 0 _ 0 3500 3500 _ _ 3500 0 0 0 _ 0 _ 0 0 0 0 0 4545 8325 1050 1200 1700 2000 592 519 600 650 690 2000 2000 2000 2000 2000 17607 26122 27300 20850 23735 57$02 86141 118243 104f4$ _ 130083 Administration 236 Printing 237 Postage -- ---- _ _ 238 Software _ _ _ __ _ _ _ _ _ 239 Hardware __ _ ---- -- ---- - ------- 240 Subtotal ___ System Maintenance 241 Supplies ___ _ ___ __ 242 Testing __ ___ 243_Equip. Tools ___ _ _ __ __ 244 Electricity ___ _____ _ _ _ 245 Repairs _ _ __ _ _ _ _ _ _ __246_T_elephon_e_ _ _ _ __ 247 Subtotal _Contractual Treasurers fees --- - -248 Engineering - -- -- - - - - - ------ - --- -- - - 249 Legal _ 250 Legal: water rights _ 251 Audit _ _ 252 Audit adjustment 253 CIRSA _ 254 MP Conservation fee 255 NWCOG - QQ 256 East Grand Water Quality 257 Subtotal Total, Water Operations • Page 11 0 3:35 PM 11 /12/99 NON-OPERATING Capital Outlay Water Rights 258 Dev. Diversion 259 Misc. Development 260 Subtotal 2000 Proposed Budget ~Acaual .98 Actual 99 Bud ~,9 est _ ~QQO oro 0 0 7000 0 7000 0 0 5000 0 5000 0 0 12000 0 12000 OObprep3 Improvements 261 Well Houses 0 0 24000 0 2400 262 Fire Hydrants 0 0 2400 0 5000 - 263 Water Plant Improvements 121813 75096 _ 0 0 _ 0 264 Distribution Improvements _ _ 0 24608 0 20000 275000 265 Subtotal _ _ 121813_ _ 99704 26400 20000 282400 - - - 266 'Cott~l, Cap#taC Qutiay 121813 99704 38400 200130 2944 Transfers to Capital Reserve Fund 267 Water Meter Fees 10600 0 10600 0 0 268 Fund equity -- 345179 12163 0 32782 0 _. 269 Totat, Transfers ' :355779 fi2163 10600... 32782 0 Water Loan 270 Principle ___ 271 Interest ___ ___ 272 Agent ___ ____ 273 Subtotal 274 Total, debt Service Total, Mort-operating 18057 42495 44430 44925 __ __25_00_ 1715_ _ 5780 _ _ 3800 2132__ _ _1500 _ __ __ 2250 _____ 2000 22689 45710 __ 52460 __ 50725 22689 45710 5x2460 50725 504281 1 ~x arf 101460 ~ 1035t?7 46452 3760 2000 52212 52212 34SS~12 • • • Page 12 0 ýÿ 3:35 PM11/12/99 2000 Proposed Budget • ~7 Artual Actual 99 Bud 99 est 2_QQO oro WATER FUND, TOTALS Revenues 275 Total 558083 243718 219783 208150 476695 Expenditures 276 Water Operations 57802 86141 118243 104643 130083 277 Non-Operating 500281 157577 101460 103507 346612 278 Total 55>~83 243718 21~~rw 2Q$150 476695 WATER CAPITAL RESERVE Revenue - - 279 Beginning Fund Balance - -- 26791 3 82570 319740 -- 394733 427515 281 Transfer from Water Fund _ 3557.79 . - 12163 - 10600 32782 0 2821nterest 0 0 6000 0 0 - 283 Tota[ Re~renue 382578 394733 336340 427518 427515 Expenditures -- -------- ---- -- 285 Transfer to Water Fund -- - ------- 0 ------ 0 - 33057 0 --- 271695 2ss 1'~tal Expenses v o 33t?57~ 0 271695. 287 Ending Fund Baiancd 3825'78 394733 303283 427515 15582t1 ,_ • OObprep3 Page 13 . c 3:35 PM 11 /12/99 2000 Proposed Budget SPECIAL REVENUE FUND 97 Actual ~8 Actt~l ~9 Bud ~,9 est 2000 oro CONSERVATION TRUST Revenue Beginning Fund Balance 3678 33733 15094 37528 288 Lottery 3270 3150 3157 3200 2891nterest 1664 645 160 540 290 Total Revenue 8612 37528 1841'1 4168 Expenditures 291 General Fund transfer 0 0 0 0 292 Total Expenditures 0 - 0 f`! 0 Ending Fund Balance 8612 37628 18411 41268 AGENCY FUND - ---- ----- - - - - - -- Revenues 299 Beginning Fund Balance _ 8678 0 6 78 50 78 8 6 300 New Revenue _ 200000 0 _ . _ 0 ___ _ ___ . _ 0 301 Subtotal 208678 0 50678 8678 Expenses 302 Total Expenditures 200000 0 0 8678 303 Ending Fund Balance _ 8878 0 50678 Q CAPITAL EQUIPMENT REPLACEMENT FUND - - -- -- - Revenues -------- -- ----- - ---- 41268 3200 540 45008 35000 358x30 i~t3o8 0 0 0 0 0 304 Beginning Fund Balance 0 0 0 0 59094 305 HUTF dollars 0 0 0 _ _ 0 26576 306 General Fund transfer - ---- 0 0 0 59094 0 307 Subtotal ~ , {} 0 Q 59(394 85670 -- - --- -- - Expenses ----- -- - - --- 308 Equipment 0 0 0 0 28000 309 Siubtotal 0 ~ (3 ~ p 28000 310 CERF Balance 0 4 0 59094 57670 OObprep3 • • Page 14 P 3:35 PM11/12/99 2000 Proposed Budget OObprep3 . DEBT SERVICE FUND Revenues 311 Beginning Fund Balance 312 General Fund Transfer 313 Subtotal 97 Actual ~8 Actual 99 Bud ~9 pst 2000 pro 0 0 0 0 221500 0 0 0 221500 229614 p 0 Q 2215Q4 451114 Expenditures 314 Principal 0 0 0 0 50000 3151nterest 0 0 0 0 177614 316 Old Debt Service 0 0 0 0 0 317 Agent 0 0 0 - 0 2000 318 Bond Issue Cost 0 _ - 0 0 - 0 --- _ _0 - - 319 Bond Issue Cost Ca tib P 0 0 _ 0_ _ _ 0 _ _ _ ___ __ _ _ _ -- 320 Refinance costs 0 0 0 0 0 321 Subtotal ~ 0 0, {I 4 229614 - -322 DS Restricted Pund Balance Q Q ~? 2211 221504 RECAP - --- - - - - - - ---- - - -- - --- -- -- ---- -- -- --- -- - ----- w/fund balance) Revenue ( _ __ _ _ _ _ _ __ _ _ 323 General Fund 1584791 4660525 ---- 1501323 ---- 4263509 - 2428325 - ------ --- ----- - -- - 324 Water Fund ------------ 558083 --- -- 243718 -219703 208150 476695 _ _ _____ _ . __ __ 325 Water Capital Reserve _ _ 382570 _ __394733 336340 -_- 427515 427515 326 Conservation Trust Fund 8612 37528 _ 18411 __- 41268 45008 328 Equipment Purchase Reserve 114727 621_5.9 99698 62159 0 329 Special Revenue Fund 208678 0 - 50678 8678 - __ ___ 0 - -- 330 Emergency Reserve _- _ 43493 43493 43493 0 331 O eratin Reserve _ 2500 2500 75250 2500 _ 0 _ _ 332 Capital Improvement Reserve _ _ 323409_ 5261 2282809 _5261 _ _0 Expenditures 333 General Fund 408290 1 1979762 2765282 3316147 2328107 334 Water Fund _ _ . 558083 243718 219703 208150_ 476695 " 335 Water Capital Reserve 0 0 0 0 0 336 Conservation Trust Fund 0 0 0 0 35000 338 Equipment Purchase Reserve 32280 0 57000 62159 0 339 Special Revenue Fund 200000 0 0 8678 D 340 Emergency Reserve 0 0 0 0 0 341 Operating Reserve 0 0 0 2500 0 342 Capital Improvement Reserve 318148 0 1344820 5261 0 • Page 15 O ýÿ TOWN BOARD October 20,1999 The regular meeting was called to order at 7:30 p.m. Board present were Mayor Johnston, Klancke, Swatzell, and Rantz. Staff present were Reid, Winter and Havens. Swatzell made a motion to approve the 10/6/99 minutes as written, 2nd Klancke, carried. OPEN FORUM Sue Ann Fitch, Chair of the Grand County Transportation Advisory Committee updated the Board on work in progress. The first thing that must be done to receive any funding from agencies is to write a "Transportation Development Program" for the County. This study will need to be funded. The Board is asking entities for money on the cost share that the recycle program uses. The committee is asking for funding in the amount of $3675 from Fraser in the budget year 2000. The committee has a RFP regarding the "Development Plan". Fitch discussed the issues that were included in the RFP. ACTION ITEMS Rantz made a motion to approve a $1000.00 "first right of refusal" offer to the Church of the Eternal Hills for their property in Fraser should they move, 2nd Swatzell, carried. ® DISCUSSION ITEMS Reid asked if the Board is interested in selling water to out of town users, ie. James Drilling. Tucker is worried about possible hammer effect to the transit line causing a break. Discussion followed. Board does not want to sell water at this time. Wetland banking was discussed. Board would like Reid to further research this. Proposed 2000 budget was discussed. Jack Bestall and Robert Taylor, representing Maryvale, presented the check for the school fees as per the annexation agreement. They are working toward the other requirements of the agreement. STAFF CHOICE Reid stated that the Town has been asked for a donation to the Halloween party at the F.V. Elem. Swatzell made a motion to approve $200 for the party, 2nd Klancke. Carved. The Town has a request that the amount of property that Arby's gave to the Town (.24) ® acres be allowed to be included in open space calculations for any proposed development © of the property. Board will not consider this until a firm development proposal is being processed. BOARD CHOICE Mayor Johnston discussed Sidofsky's role in the traffic light. Mayor will advise Sidofsky that her role has now ended. Klancke asked about the second access to Safeway. Reid stated that the work necessary has been done. No further business, meeting adjourned at 10:1p p.m. 0 ýÿ