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Home My Public Portal AboutChange Order No. 18 to Contract No. 120-2013 - LPA - Construction Engineering Services - Salisbury Road Project Phase 2 (R32799)Contract No:R -32799 Change Order No.: 018 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R -32799 Letting Date:08/07/2013 District:GREENFIELD DISTRICT AE:Anthony, Oliver R. PE/S:Randle, Scott Status:Draft Change Order Information Change Order No.: 018 EWA: Y or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: ERRORS & OMISSIONS, Design/Plan Related Description: Surface Dirt Work Common Excavation Original Contract Amount $ 2,957,957.00 Current Change Order Amount $ 22,678.00 Percent: 0.767 % Total Previous Approved Changes $ 563,098.56 Percent: 19.037 % Total Change To -Date $ 585,776.56 Percent: 19.804 % Modified Contract Amount $ 3,543,733.56 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension Previous Time Approved Revised Contract Time SS Days 0 SP Days 0 SS Days by AE SS Days. SP Days Value $ 0.00 DCE: SCE: DDCM: SP Days Value $ SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No. 120-2013 Contract No:R -32799 INDIANA Department of Transportation Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority ($ per Change Order) (Days per Contract) Verbal Approval Required? Total Change To-Date>5%? Scope/Design Recommendation Required? Change Order No.: 018 Page: 2 AE: DCE: SCE: * DDCM: (-LE$250K-)(-LE$750K-)(—LE$2M--)(--GT$2M--) ( 50 SS days) ( 100 SS days ) ( 200 SS Days) ( GT 200 SS days) Y / N If Y, by Date Issued Y / N If Y , Copy to Program Budget Manager Y / N If Y, Referred to Project Manager(PM) Date to PM Date Returned Approval Authority Concurs with PM? Y / N If Y, Concurrence by Date If N,Resolution: Approved Disapproved Resolved by Date LPA Signatures Required? Y / N If Y, Date to LPA Date Returned FHWA Signatures Required? Y / N If Y, Date to FHWA Date Returned * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Date Comments: Contract NOR -32799 INDIANA Change Order No:018 Department of Transportation Contract: R -32799 Project: 0800343 - State:0800343 Change Order Nbr: 018 Change Order Description: Surface Dirt Work Common Excavation Reason Code: ERRORS & OMISSIONS, Design/Plan Related CLN PCN PLN Item Code Unit Unit Price CO Qty Comment 0178 0800343 0178 105-06807 LS 22,678.000 1.000 C Item Description: ADDITIONAL Supplemental Descriptionl: Additional Placing Top Soil Supplemental Description2: Date:11130/2016 Page: 3 Amount Change Amount:$ 22,678.00 Total Value for Change Order 018 = $ 22,678.00 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation INDOT Contract R-32799 Richmond- Salisbury Road Construction Change Order #0018 Common Excavation The original plan quantity for common excavation is 19,242 cys. There was a redesign for project R-32799, which after the redesign the quantity take off lowered the common excavation quantity to 14,456 cys. At the time of the redesign the quantity take off lowered common excavation closely to 20 percent from original quantity. After the project was complete GAI went back through and shot the cross sections on the project. The results of shooting the cross sections makes the actual common excavation 15,275.79 cys which is paid on the contract. Upon comparing actual shot quantity with the actual common quantity it brings the common excavation well above 20 percent of the original plan quantity. It was brought up by Jeff Fuller, Dave OMara, in a construction progress meeting on March 9, 2015 with Roland Fagan, INDOT, Joe Sheedy, INDOT, Scott Randle, GAI, Matt Bobay, GAI, and Jeff Fuller Dave OMara that Dave OMara would like to re -bid the common excavation due to redesign. Roland Fagan stated INDOT would be open to the idea of additional cost due to surface dirt work. Roland stated Dave OMara would need to send information explaining why additional common excavation in warranted. Below is Dave OMaras common excavation. The common excavation item included all finish grading and placement and/or respreads of topsoil and was included in the original common excavation quantity. With the redesign of the project, changing or reducing the common excavation quantity, all surface areas still remained the same. These surface areas would still require the final grading and placement of topsoil. The project limits were not reduced, therefore all finish grading and topsoil placement costs remained spread over what is now a reduced common excavation pay quantity. This is the reason for the requested added finish grading and topsoil placement costs. Please review the estimate provided. GAI received a price quote along with the above explanation why Dave OMara should be warranted this additional amount. After reviewing Dave Omara request, with Rich Anthony, INDOT AE, it was agreed that the additional final dirt work is warranted. Rich stated this additional cost would be done through a change order. This change order is created to address the cost adjustment for the additional common excavation. The attached price includes all necessary labor, equipment, time to complete this work. If you have any questions please feel free to contact me via email at s. randle@gaiconsultants.com or by cell 260.615.7187. General or Standard Change Order Explanation Joe Sheedy was notified of this Change Order on 10/20/2016 Change Order Explanation for Specific Line Item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor: Signed NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:R -32799 Change Order No:018 INDIANA Date:11/30/2016 Department of Transportation Page: 4 APPROVED FOR LOCAL PUBLIC AGENCY (SIGNATUR (TITL (SIGNATURE) (TITLE) SUBMITTED FOR CONSIDERATION PENS (DATE) )2_!-3.Z11'-- (DATE) APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status