HomeMy Public PortalAboutA1985-04-02 CCHGFNDA ITEMS ON FIiF FOR CONSIDERATION
AT THE MEETING OF THE LYNWOOD CITY COUNCIL
TO BE HELD ON APRIL 2. 1985
IN THE COUNCIL CHAMBERS
7:T0 p.m.
OPENING CEREMONIES
1. rALL TO ORDER
�. INVOCATION REVERFND MATTHEW R. HAPHIS
FIRST CHRISTIAN VH||PrH OF L\NWOOD
�. PLEDGE OF ALiEGIANC�
4. ROii �ALi OF COi}NCI|M[N
Hobert Henninq
E. L,
Morri�
James
F. Rowe
iouis
A. Thompson
John D.
Rvo'l,
9. MINUTFq OF PRFVIOUS MEETINGS:
Reqular Meeting - March 5, 1985
adjourned Regular Meetinq March 11, 1985
X. PROCLAMATION:
"CANCER AWAR[NF9S WEEV IN LYNWOOD" April R - 14, 1985
"FARTHOUARE PRPAREDNESS WEEF" April 15 - 20, 1985
"NATIONAL LIBRARY WFEV" April, 14 - 20 1985
"CHILD ABUSE PREVENTION MONTH IN LYNWOOD" April. 1585
r rOUNCIi RECESS TO: LYNWOOD REDEVELOPMENT AGENCY AGE-NDA
LVNWOOD INFORMATION INC.
SCHEDULED_MATTERS
8. PUBLIC HEARING: COMMUNITY DEVELOPMFNT BLOCK GRANT (CDBG)
APPLICATION FOR THE 1985-86 FI9CAi YEAR
Comments:
The City is expected to receive approximately $1,352,00V in
Community Development Block Grant (CDBG) Funds for the
1985-86 fiscal year.
As part of the [DBG anplicatinn requirements in compliance
with the Department of Housing and Urban Development (HUD),,
there must be at least one public hearinq conducted bv the
qvverninq body to obtain citi-en views on: a/ the proposed
5mmunitv Development Objertivps" b) the Projerted Use o+
Funds, and r, the Proqram Displacement Pnliry (Relor9tion
Pnlirv) if required for Fisra] War 1985-86.
L
CIT1 CDUNCTL MEETING APRIL " 1985
R. '[nNTINUED)
Recommendation:
?taf+ respectfully renuests that City Counci]:
1` Conduct a publir hearing to obtain citizen input.
^`) Adopt the attached Resolution approving:
a ' The proposed Statement of Communitv Development
Objectives!
b) The proposed Projected Use of Funds;
C) The proposed Displacement Pnlirv.
CON5ENT CALENDAR NOTICE
All matters listed under the Consent (`alendar will be acted upon
by one M"tinn affirming the action recommended on the Agenda.
There will be no separate discuFsion on these items prior to
votinq unless members of the Council or staff request specific
items be removed from the Consent Calendar for separate action.
9. CITY PARTIrIPATION IN THE PROPOSED "GREATER WATTS FNTERPRISE
TONE''
Comments:
The City Council is requested to review and evaluate a
staff-prepared report concerning the City's participation
with the City and Countv of |os Angeles in the prnpoFed
"Greater Watts Enterprise Zone." Council is further
requested to take certain actions committing City resources
in support of the Enterprise Zone should Council determine
that the referenced participation is in furtherance nf the
economic development of the identified target industrial
area.
Recommendation::
Staff respeLtfullv requests that Coucil, after review and
evaluation of the report, consider approving the [ity'�
partiripation in the proposed enterprise zone and take
certain actions to formalize said participation.
10. HCDA rOORDINATOR
Comments:
The Community Development Department identified a need to
broaden the Coordinator position to include overall bloK
qrant responsibilities. The City Council concurrpd with
the department's assessment of its needs. A new
classifiration statement, including title change, was
prepared arcnrdinglv. No salary change is recommended.
Recommendation.
Adopt a resolution entitled" "A HESOiUTION OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD AMENDING THE CLASSIFICATION
PLAN AND MANAGFMENT SALARY SCHEDULE TO SUBSTITUTE HOUSINR
AND COMMUNITY DEVELOPMENT COORDINATOR."
11. qUF'PL[MENT NO. 2 TO CONSULTANT AGRFEMfNT IN CONNECTION WITH
rITV SFWFP 9YqTEM RELOCATION
/`nmmen+s:
AHB Assnciates,
Inc. was
retained
by the Lit/ to
prnvide .7
sewer system
relocation
study
in connertion
with the
prnpnsed I-105
'i`en+ur^>
Freeway.
The rnnsultant
agreement
was subsequently
amended
to in'1ude
preparation
of plans.,
eitima+er,
and
weci+irations.
rIT. rU||NLIi MFFTINN APRIL 2, 1985
11. COMMENTS: (CONTINUED)
In the process of reviewinq the plans of the proposed
relocation, it has been determined that additional
relocation work will be required for Project Nn. 14-1 /from
State Street to Birch Street/. The cost of this additional
wort fnr AHB Associates, Inc. will be $7,434.57. Approval
nf Supplement No. 2 to the Consultant Agreement is
required before the desinn can proceed further. Cal trans
will reimburse 100% of the total cost.
Rernmmeodation:
Tt is recommended that the Citv Council authorize the Mayor
to execute Supplement No. 2 to the Consultant Agreement"
and approve the attached Resolution entitled: "�
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING AN APPROPRIATION OF SEVEN THOUSAND FIVE HUNDRED
DOLLARS ($7,50n) FOR SUPPLEMFNT NO. 2 TO CONSULTANT
CONTRACT WITH AHB ASSOCIATES, IN(."
12. LANDSCAPING AND STREET LIGHTING ASSESSMENT DISTRICTS--
rONSUiTANT 9ERVICL6
Comments:
Lost vear the Lity retained I .I.M. Consulting Engineers,
Inc. to assist staff in updating the assessment data of the
landscaping and lighting assesment districts. Staff is
recommending that I.I.M. Consulting Engineers, Inc. be
retained aqain this year to assist staff in preparing the
assessment districts.
Recommendation:
It is recommended tht the City rouncil authorize the Mayor
to e4ecute a consultant agreement with Kenneth I. Mullen,
Consultinq Enqineers, Inc., to provide assessment
enqineerinq services for a fee of $6,000.
1A. WATE R HATE INCREASE
An analysis of the Water Division of the Public Worts
Department operations indicates that the revenues from
water sales are not sufficient to meet e.'penditures
required to adequately supply water to the community.
Last water rate increase was from $0.30/10oCF to
$0.45/100CF. Since then, replenishment assessment rose
from $161AF to $66/AF effective July 1, 1985; cost of
imported water from MWD rose from $141.40/AF to $231.25/AF.
A Detailed analysis of the financial condition of Water
Fund under three alternative water rate structures over the
ne't five wars is presented in the attached report for
vour review.
Ptaff is of the opinion that alternative 2 with a water
rate of $0.60/100CF will maintain the Water Fund at a
reasonable level for the next three vears and meet the
required capital e4penditures as well.
Recommendation:
It is recommended that the City Council approve
alternati.e 2 with a rate increase +rom $".45/10"CF to
$'/.w"/1"0CF effective July 1, 1985.
CITY COUNCIL MEETINS APPIL 2, 1985
14. PURCHASF OF FIFTY (50) CONCRETE TRASH RECEPTACLES
Comments:
This is a proposal to use $20,000.00 of Proposition "A"
money to purchase 50concrete trash receptacles for certain
bus stops in the Citv, those with high ridership or with
unusual litter problems. The Community Affairs Commission
selected the color and te:ture of the proposed receptacles
at its March 20, 1985, meeting.
Rernmmendation:
It is recommended that the Citv Council approve the
specifications for the purchase o+ fiftv c50) concrete
trash receptacles and authorize advertising for bids.
14. PR(}PnSED INCREASE IN RAIL TRAFFI[
romments:
hail traffic along Alameda (San Pedro Branch rail line) is
e'pected to increase substantially over the next few years
and will cause vehicle traffic delays, noise, vihrationF,
etr. The Citv is part of the Alameda Corridor Task Force,
created by SCAB to implement mitigating measures along the
rail corridor. The City`s concerns need to be formalized
in a resolution as recommended by SCAB.
Recommendation:
It is recommended by staff that the City Council adopt the
attached Resolution entitled, "A RESOLUTION OF THE CITY
rOUNCJL OF THE CITY OF LYNWOOD CONCERNING A PROPOSAL TO
INCREASE RAIL TRAFFIC ALONG THE ALAMEDA CORRIDOR.''
16. |ANDSCAPE MAINTENANCE AND LIGHTINR ASSESSMENT DISTHICT9
Comments.'
The Landscaping and lighting Act of 1972 permits
establishment of one assessment district for both street
lighting and landscapino. In fiscal year 1984-85, it is
anticipated that the Lighting Assessment District will
generate sliqh+lv over $502,6o0 and the Landscape
Maintenance District will collect slightly over $439,700.
These assessment districts are necessary to maintain
effective lighting on our maior arterials and ir our
residential areas, and to ensure proper maintenance of City
landscaped areas. With the projected cut in General
Revenue Sharing (GHS) the Lighting Assessment District
hudget which has been sussidi`ed bv GRS in the past, will
need to be increased to rover the cost of the service.
Recommendation:
It in recommended that the Citv Council approve the
attached resolutions authorizing the Director of Public
Worts/Citv Engineer to prepare the required Engineer's%
Report.
17. PROPOSFD CONTRACT FOR CONSULTING SERVICES - ASSISTANCE IN
SFiF[TION OF COMPUTER SOFTWARE AND HARDWARE
CnmmentF:
197 the Citv purchased its current NCR Computer for
appro"imatelv $100,000.
If an appropriate study of
the
Qtv`s needs
had been made
prior to that purchase, the
city
might have
purchased
more appropriate software
and
hardware.
In 1981 we
had been scheduled to buy
new
hardware and
the necessary
programs to go with whatever
new
CITY COUNCIL MEETING APRIL 2, 1985
17. COMMENTS (CONTINUED)
machine was acquired. The projected e:penditure at that
time was in the vicinity of $15U,000. The staff
recommended that we continue to use the NCR because it had
never been efficiently utilized and we needed to give
ourselves a chance to determine a broader scope for our
data processing. We have now gone four years beyond what
anvone in-house had anticipated we could "SQUEEZE" out of
the machine. The staff is experiencing malfunction of the
machine with ever increasing frequency. Outside assistance
is needed (we do not have in-house e'pertise) to generate
the necessary analysis to recommend A system for
acquisition that will ensure a successful data processing
system for the City of Linwood.
Recommendation:
Rprommend the (1) the City Council authorize the Mayor to
e"ecute a contract with the Warner Group on behalf of the
Citv for an amount not to exceed $10,00Q for consulting
services, and (2) The City Council adopt the attached
resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LYNWOOD AUTHORIZING THE APPROPRIATION OF TEN
THOUSAND DOLLARS ($10,000) FROM THE GENERAL FUND AND THE
WATER FUND FOR THE PURPOSE OF CONTRACTING WITH OUTSIDE
CONSULTANTS FOR ASSISTANCE TO THE CITY IN THE SELECTION OF
A NEW DATA PROCESSING SYSTEM.
18. PROPOSED 9PECIAL ASSIGNMENT rOMPENSATON
(nmments:
The secretary position in the City Manager's Office
performs numerous duties which exceed those done by a
departmental secretary. In order to remedy this
situation, special assignment compensation is beinq
requested.
Recommendation:
It is recommended that the City Council adopt the attached
Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LYNWOOD ADDING THE TITLE "EXECUTIVE ASSISTANT
(COUNCIL/MANAGER)' TO THE 1984/85 SALARY SCHEDULE IN THE
SPECIAL ASSIGNMENT COMPENSATION SECTION, AT A RATE OF $10o
PER MONTH, AND APPROPRIATING $300 FROM THE GENERAL FUND
|1NAPPHOFRIATED FUND BALANCE TO COVER SAID COSTS."
19. CITY MOTTO CONTEST'
Comments:
At fhe March 5, 1985 City Council meeting, Council directed
staff to begin wort on a contest to develop a City Motto.
Attached for Council review are the proposed rules and
regulations and a sample entry form for the contest.
Rerommendation:
iouncil approve the attached rules and regulations and
official entry form for publishing in the April
newsletter.
3". PAYMENT OF BILLS - WARANT REGISTrR DATED APRIL 2, 1985
Recommendation:
Louncil approve warrant register dated April 2, 1985
CIT, /`OHNCIL MEETING APRIL 2. 1985
CITY_CL[RKS_AGENDA
21. SECOND READING OF ORDINANCE (SUPER TRUCkS)
.`2. APPOINTMENT - HCDA BOARD
'T. ONE (1) VACANCY PLANNING COMMISSION - RESIGNATION OF CHRIS
HDDG17
`4. ONE (1) VACANCY F'FPSONNFi BOARD - EXPIRING TERM OF NANCY
EILPEN
�5. CHARITABLE SOLICITATION REQUEST FROM CITY OF HOPE
JUNE 9 TO JUNE 30, 1985
COUNCIL_ORALAOMMUNICATIONS
PUBLIC_OPAL_COMMUNICA7ION9
ADJOURNMFNT
MOTION TO A0JOUHN TO THE R[GUiHRLT q(H[DULED MEETING FOR TUESDAY,
mFVTL 16, 1985, 7:3v P.M., IN THE COUNCIL CHAMBERS OF THE CITY
H�ii, 11A TO BUiLIS WAD, CITY OF iYNWOOD, CALIFORNIA.
REGULAR MEETING MARCH 5, 1985
The City Council of the City of Lynwood met in a regular
session in the City Hall, 11330 Bullis Road, on above
date at 7:30 p.m.
Mayor Byork in the chair.
Councilmen Henning, Morris, Rowe, Thompson and Byork
answered the roll call.
Also present were City Manager Gomez and Assistant City
Attorney Huebsch.
It was moved by Councilman Morris, seconded by Councilman
Thompson and carried that the following minutes be approved:
Regular Meeting February 5, 1985
Special Meeting February 8, 1985
Adjourned Regular Meeting February 15, 1985
Mayor Byork read a proclamation for "Camp Fire Rio Hondo
Council Birthday Week" on March 17 -23, 1985. The proclama-
tion was presented to a member of the Rio Hondo Camp Fire
troop. It was moved by Councilman Henning, seconded by
Councilman Morris, and carried, to approve the proclamation.
It was moved, seconded, and carried, that Council recess to
the Lynwood Redevelopment Agency meeting at 7:40 p.m.
Council reconvened at 8:06 p.m.
SCHEDULED MATTERS
The Mayor announced the time had arrived to conduct a public
hearing on the proposed extension of Interim Ordinance
No. 1227. The Mayor stated this ordinance had a moratorium
temporarily prohibiting the establishment of churches in
commercial zones and would expire on March 8, 1985, unless
extended. Staff is requesting that the ordinance be ex-
tended because the Planning Department has not completed
the required study and report of the proper regulations
for such uses. If the extension is granted, the ordinance
will expire on March 8, 1986. The City Attorney stated
that additional language was added to make the ordinance
an urgency ordinance which must pass by a 4 /5th vote. The
Mayor inquired if anyone present wished to speak in favor
of or in opposition to the ordinance. There being none,
the public hearing was closed. After discussion,
An ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF LYNWOOD EXTENDING THE TERMS AND PROVISIONS
OF INTERIM URGENCY ORDINANCE NO. 1227 PROHIBITING THE
ESTABLISHMENT OF CHURCHES, SYNAGOGUES AND OTHER HOUSES
OF WORSHIP INCLUDING TEMPORARY REVIVALS." was presented.
It was moved by Councilman Morris, seconded by Councilman
Thompson to pass and approve the urgency ordinance.
ROLL CALL
Aves: Councilmen Morris, Thompson, Byork
Noes: Councilmen Henning, Rowe
Absent: None
The Motion failed as it did not receive a 4 /5th vote.
Councilman `Morris wanted to clarif:v that this ordinance
was not intended to prohibit churches in the community;
it was strictly related to the commercial zones. Council-
man. Henning thought churches should not be prohibited in
any area because the Citv needs more churches.f
,KEN'DA ITEM
The Mayor announced the time had arrived to conduct a
public hearing on the proposed extension of Interim
Ordinance No. 1228. The Mayor stated this ordinance
temporarily prohibited the establishment of off -sale
liquor businesses which will expire on March 21, 1985,
unless extended. Staff is requesting that the ordinance
be extended because the Planning Department has not
completed the required study and report of the proper
regulations for such uses. If the extension is granted,
the ordinance will expire on March 21, 1986. The City
Attorney stated that additional language was added to
make the ordinance an urgency ordinance which must pass
by a 4 /5th vote. The Mayor inquired if anyone present
wished to speak in favor of or in opposition to the
ordinance. There being none, the public hearing was
closed. After discussion,
ORDINANCE NO. 1246 entitled: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD EXTENDING THE TERMS AND
PROVISIONS OF INTERIM URGENCY ORDINANCE NO. 1228, TEMPORARI-
LY PROHIBITING THE ESTABLISHMENT OF OFF -SALE LIQUOR
ESTABLISHMENTS, PENDING A STUDY AND REPORT BY THE PLANNING
DIVISION." was presented.
It was moved by Councilman Henning, seconded by Councilman
Morris, to waive reading and adopt the urgency ordinance.
ROLL CALL
Ayes: Councilmen Henning, Morris, Rowe, Thompson, Byork
Noes: None
Absent: None
The Mayor announced the time had arrived to conduct a
public hearing on the adoption and publication of a housing
policies report, state mortgage subsidy bonds. These
mortgage subsidy bond proceeds are to be used for the
purpose of assisting in the development of affordable
single - family housing. The City Attorney stated that
recent amendments to Section 103 A of the Internal Revenue
Code of 1954 requires the issuer of said bonds to adopt
and publish a housing policies report after holding a
public hearing on said matter. The referenced report
must be adopted by Council, published and filed with
the Treasury Department no later than March 11, 1985.
The Mayor inquired if anyone wished to speak in favor
of or in opposition to the resolution.
Mr. 0. Conner, President of the Compton- Lynwood Board of
Realtors, stated he would recommend Council approval of
this item as it will help improve housing in Lynwood.
There being no one else to speak on the matter, the public
hearing was closed.
RESOLUTION NO. 85 -18 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, APPROVING
AND DIRECTING PUBLICATION OF A HOUSING POLICIES REPORT
UNDER SECTION 103A." was presented.
It was moved by Councilman Morris, seconded by Councilman
Thompson, that the resolution be adopted and direct the
Cite Clerk to publish said report on or before March 11,
1985, and direct the City Clerk to submit a copy of said
report to the Secretary of the Treasury on or before
March 11, 1985.
ROLL CALL
Aves: Councilmen Hennina, Morris, Rowe, Thompson, Byork
Noes: None
Absent: None
The Mayor announced the time had arrived to conduct a
public hearing, appeal of the Planning Commission's
decision revoking Conditional Use Permit for general
automotive business at 10801 Long Beach Boulevard. The
Mayor stated the public hearing was continued on an appeal
of the Planning Commission's revocation of a CUP at
the above address. It was moved by Councilman Rowe,
seconded by Councilman Thompson, to receive and file the
report as there had been no money received for the appeal
application. The City Attorney explained that by taking
no action the revocation would stand, however, it is
possible to take action to clarify the Council's position.
Councilman Rowe and Councilman Thompson withdrew their
motion. After discussion,
It was moved by Councilman Henning, seconded by Councilman
Morris, to dismiss the appeal for lack of payment.
ROLL CALL
Ayes: Councilmen Henning, Morris, Rowe, Thompson, Byork
Noes: None
Absent: None
CONSENT CALENDAR
All matters listed under the consent calendar were acted
upon by one motion affirming the action recommended on the
Agenda unless members of the Council or staff requested
specific items removed for separate action.
Councilman Henning requested Item No. 12, request to conduct
seismographic survey along Atlantic Avenue and Imperial
Highway, and Item No. 14, personnel matters, new positions
requests. Councilman Rowe also requested Item No. 14;
-` Councilman Thompson, Item No. 13; Planning Commissioners
compensation increase. The following action was taken,
that the City Council approve the specifications and
authorize staff to advertise for bids on slurry seal.
Councilman Morris requested that consideration be given
to only replacing one row of street buttons on Norton Avenue
as he felt it was confusing to have two rows. Director of
Publis Works /City Engineer Wang stated it could not be
included as part of the slurry seal project, however, it
could be investigated as a separate project.
RESOLUTION NO. 85 -19 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD ADDING SECTION 4.08 TO THE
HOUSING REHABILITATION REGULATIONS MANUAL TO ESTABLISH THE
EMERGENCY HOUSING ASSISTANCE PROGRAM (EHAP) PROVIDING
EMERGENCY ASSISTANCE IN AN AMOUNT NOT TO EXCEED $3,500
FOR QUALIFYING SINGLE - FAMILY, OWNER- OCCUPIED HOUSEHOLDS."
was presented.
RESOLUTION NO. 85 -20 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD ALLOWING AND APPROVING THE
DEMANDS AND ORDERING WARRANTS DRAWN THEREFOR." was pre-
sented.
It was moved by Councilman Thompson, seconded by Councilman
?orris, that the foregoing resolution be adopted and Council
approve the specifications and authorize staff to advertise
for bids on the slurry seal project.
ROLL CALL
aves: Councilmen Henning, Morris, Rowe, Thompson, Bvork
Noes: None
Absent: None
Councilman Henning requested Item No. 12, request to
conduct seismographic survey along Atlantic Avenue and
Imperial Highway, and explained that several years ago
he had experienced a seismographic survey near his home
which caused a great deal of vibration; vibrations being
strong enough to cause damage to homes. Director of Public
Works /City Engineer Wang suggested the following language
be added regarding liability insurance. "Such coverage
shall be primary and not contribute with any coverage by
the City." Mr. M. Cuban, Geophysical Services, explained
they will be performing the work and that they are a data
collection agency for specific clients. Stated that new
technology equipment is more sensitive and extensive
data can be obtained today. One of their public relations
person will be contacting residents along the survey route.
They will have a bond and Certificate of Insurance will be
obtained.
After discussion, it was moved by Councilman Henning,
seconded by Councilman Morris, that the Council approve
the issuance of a permit to Geophysical Services, Inc.,
for the purpose of conducting a seismographic survey along
Atlantic Avenue and Imperial Highway.
ROLL CALL
Ayes: Councilmen Henning, Morris, Rowe, Thompson, Byork
Noes: None
Absent: None
Councilman Thompson requested Item No. 13, Planning Com-
missioners' Compensation increase, be withdrawn for further
explanation. The City Manager stated that a request had
been made for Council consideration on an increase for
commissioners, but also given to other commissions and
boards. Councilman Rowe read a survey of other cities'
compensations.
After council discussion, it was
Thompson, seconded by Councilman
compensation from $15 to $20 per
amended it to add "not to exceed
moved by Councilman
Rowe, to increase Commissioners'
meeting. Councilman Rowe
three meetings per month."
The Council discussed the matter further, and Councilman
Thompson felt that a commissioner who attends more than
one meeting, should receive extra compensation. After
further discussion, both Councilmen withdrew their motion.
Councilman Morris moved to increase the compensation to
$30 per meeting not to exceed three meetings per month.
Motion died for lack of a second. After further discussion,
it was moved by Councilman Thompson, seconded by Councilman
Rowe, to increase the compensation to all commissions and
boards from $15 to $25 per meeting with a maximum of two
meetings per month.
ROLL CALL
Ayes: Councilmen Henning, Morris, Rowe, Thompson, Byork
Noes: None
Absent: None
Councilman Henning and Councilman Rowe requested Item
No. 14, Personnel matters; new position requests, and to
take each position as a separate vote. The City Manager
stated that various departments have requested new /full
time positions. The cost breakdown and summary of these
positions was in their agenda package for Councilmens' study.
Council discussed whether they wanted to approve items that
relate to the mid -year budget such as whether to add new
personnel positions. The City Manager stated the staff
positions were not included in the mid -year budget. It
was agreed that a workshop should be held on this matter.
The workshop was set up for March 11, 1985 at 5:00 p.m.
It was moved by Councilman Rowe, seconded by Councilman
Henning, to hold the workshop on March 11, 1985 at 5:00 p.m.
CITY CLERK'S AGENDA
The City Clerk announced nominations were open for the one
(1) vacancy on the Housing and Community Development Board.
Council agreed to continue nominations to the March 19, 1985,
meeting.
ORDINANCE NO. 1247 entitled: "AN ORDINANCE OF THE CITY OF
LYNWOOD PROVIDING FOR THE PROTECTION OF PUBLIC HEALTH, LIFE
AND SAFETY THROUGH ADOPTION BY REFERENCE OF THE UNIFORM
BUILDING CODE (1982 ED.) AND 'STANDARDS', ESTABLISHING THE
COMMUNITY DEVELOPMENT DEPARTMENT AS THE CONTROLLING AUTHORITY
ADDING AN APPEAL PROCEDURE, EXEMPTING CERTAIN MINOR WORK,
SETTING A FEE SCHEDULE, AMENDING SECTIONS 8 -1, 8 -2, 8 -3
and 8 -5 OF THE LYNWOOD CITY CODE, AND REPEALING ALL OTHER
ORDINANCES OR PARTS THEREOF IN CONFLICT HEREWITH." was pre-
sented.
ORDINANCE NO. 1248 entitled: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD ADDING CHAPTER 26, UNIFORM.
PLUMBING CODE, TO THE CODE OF THE CITY OF LYNWOOD THEREBY
ADOPTING BY REFERENCE THE UNIFORM PLUMBING CODE, 1982
EDITION, AND REPEALING ALL OTHER ORDINANCE& OR PARTS THEREOF
IN CONFLICT HEREWITH." was presented.
ORDINANCE NO. 1249 entitled: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD PROVIDING FOR THE PROTECTION
OF PUBLIC HEALTH, LIFE AND SAFETY THROUGH ADOPTION BY REFER-
ENCE OF THE NATIONAL ELECTRICAL CODE, 1984 EDITION, ESTABLISH-
ING THE COMMUNITY DEVELOPMENT DEPARTMENT AS THE CONTROLLING
AUTHORITY, ADDING AN APPEAL PROCEDURE, AND REPEALING ALL
OTHER ORDINANCES OR PARTS THEREOF IN CONFLICT HEREWITH." was
presented.
ORDINANCE NO. 1250 entitled: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD ADDING CHAPTER 17A, UNIFORM
MECHANICAL CODE, TO THE CODE OF THE CITY OF LYNWOOD THEREBY
ADOPTING BY REFERENCE THE UNIFORM MECHANICAL CODE, 1982
EDITION, AND REPEALING ALL OTHER ORDINANCES OR PARTS THEREOF
IN CONFLICT HEREWITH." was presented.
It was moved by Councilman Morris, seconded by Councilman
Rowe, that the foregoing ordinances be adopted.
ROLL CALL:
Ayes: Councilmen Henning, Morris, Rowe, Thompson, Byork
Noes: None
Absent: None
I NFORMATIONAL ITEMS
The City Manager requested an executive session be held
after Council Public and Oral Communications.
COUNCIL ORAL COMMUNICATIONS
Councilman Henning questioned why the Housing and Community
Development Board members were not receiving the same compensa-
tion as the commissioners. The City Manager explained that
the Board was formed under guidelines which did not provide
compensation; however, under the new payment regulations
just voted in by Council, all Board members and Commissioners
will be compensated the same.
Councilman Rowe thought the City should acknowledge the
64th Birthday of Lynwood on July 19, 1985. He recommended
that a contest be held for a Motto for the City. He
explained his ideas for contest rules. After Council
discussion, it was moved by Councilman Rowe, seconded by
Councilman Thompson, and carried, to have staff study this
matter and report back to Council.
Councilman Thompson felt it was important that reports be
prepared by staff in a timely manner when requested by
Councilmembers. Councilman Rowe added that when Council
is requested to approve a substantial amount of money,
some backup information should be included so that they are
not just rubber - stamping expenditures.
Councilman Henning stated he did not like having firemen
deliver the agendas to their homes. He feels it is a waste
of time and equipment. Councilmembers agreed to pick up
their own agendas after noon on Friday preceding meetings.
Councilman Morris commended Mr. Wang and the Public Works
Department for repairing the water main that required
emergency action.
Mayor Byork referred to a letter received by all of the
councilmen regarding Adams Ambulance Service wanting to
provide ambulance /paramedic services for Lynwood at
paramedic prices. Councilman Rowe felt Lynwood should
have its own paramedic service on a subscription plan.
Fire Chief Lathrope explained that it would take financing
as we must have the equipment and personnel in order to
start the subscription service. Nine firemen would have
to be trained and it would take approximately $250,000
for initial startup. -�
There were no public oral communications.
It was moved, seconded and carried, to recess to executive
session at 9:46 p.m. Council reconvened at 10:00 p.m.
The City Attorney stated Council met in executive session
for litigation matters.
Being no further business, it was moved by Councilman
Thompson, seconded by Councilman Morris, to adjourn to
March 11, 1985 at 5:00 p.m.
ANDREA L. HOOPER, City Clerk
City of Lynwood
APPROVED APRIL 2, 1985
JOHN D. BYORK, Mayor
City of Lvnwood
ADJOURNED REGULAR MEETING MARCH 11, 1985
The City Council of the City of Lynwood met in an adjourned
regular meeting in the City Hall, 11330 Bullis Road, on the
above date at 5:00 p.m.
Mayor Byork in the chair.
Councilmen Henning, Morris, Rowe, Thompson and Byork answered
the roll call.
Also present were City Manager Gomez and City Clerk Hooper.
The City Manager stated the mid -year budget review included
information on new position requests from various City
Departments. The workshop was called for Council to review
and give direction on departmental requests for new full -time
positions and one temporary position of an Administrative
Intern. The Department Heads commented on their respective
request positions.
Fire Chief Lathrope stated the Lynwood Fire Department
was reduced to nine personnel in 1976 as a cost - saving measure
in the City (the only Department reduced), and no new person-
nel has been added since that time. The responsibilities
of administering the Fire Department have continued to multiply
to a point that an additional staff person is now a great
necessity. He stated the Administrative Captain would assume
duties now being handled by the Chief, Assistant Chief and
Captains. The requested position will more than offset
any additional costs with the increased efficiency of the
Fire Department, and allow continued expansion of public
service to the community.
After discussion, it was moved by Councilman Morris to
�-- approve the Fire Department request for a position of
Administrative Captain. Motion died for lack of a second.
Councilman Henning inquired as to how these positions will
be funded, and do we have an Affirmative Action Plan.
The City Manger stated the positions would be funded out
of the General Fund, HCDA Fund, and the City does have an
Affirmative Action Plan.
It was moved by Councilman Morris that there would be no
need to discuss the other positions and moved to adjourn.
The motion died for lack of a second.
Councilman Henning stated that Council needed to hear from
the other Department Heads requesting positions.
Public Works Director /City Engineer Wang explained the need
for a Civil Engineering Assistant in the Public Works Depart-
ment to assist in implementing capital improvements. it
takes approximately 15% of the total project construction
cost to administer a project from start to finish. In order
to implement a $1.8 million CIP project, an equivalent of
nine full -time employees are needed. The present staff is
five employees, and with the workload, only three full -time
employees can be counted on to administer CIP projects.
Funding for this position would come from the General Fund,
Traffic, Water, Proposition A, and HCDA Funds.
After discussion, it was moved by Councilman Henning, seconded
by Councilman Rowe, to authorize the additional position of
Civil Engineering Assistant to the Public Works Department.
ROLL CALL:
Ayes: Concilmen Hennin
Noes: None g, Morris, Rowe, Thompson, Byork
Absent: None
Community Development Director Importna explained the
Economic Development Specialist position is to implement
a commercial rehabilitation program designed to complement
our redevelopment efforts. Since 1977, the City's rehab-
ilitation program has been providing technical and financial
assistance to local businessmen in their efforts to remodel,
convert and /or bring up to code their properties. The
City's economic development program was established in 1981.
In 1983 -84, the City's commercial rehabilitation services
and business development services were consolidated into the
Economic Development Division, and was staffed with an
Administrative Analyst on a part -time basis.
is now vacant. The creation and recruitment the Position
Economic Development Specialist position will result in a
full integration of efforts to spur commercial rehabilitation
and business development activities in Lynwood under the
City's economic development strate
Position would come from the HCDA F nd,Funding for this
After discussion, it was moved by Councilman Henning,
seconded by Councilman Thompson, to authorize the additional
Position of Economic Development Specialist in the Community
Development Department.
ROLL CALL:
Ayes: Councilmen Henning, Morris, Rowe, Thompson, Byork
Noes: None
Absent: None
Community Development Director Importna explained the
request for a Plan Check Engineer. This department currently
employs the services of only one individual as Senior Inspector
to perform building inspections, code enforcement, permit
issuance, building advisor to the public, in the field,
counterwork, and for minor plan checking services. The
Department has relied heavily on the use of an outside
consultant to perform the greater percentages of plan
checking, back -up inspections when the City Inspector is
out. Due to the absence of an in -house Plan Check Engineer,
many builders and developers are turned away until they
can make an appointment. The proposed Plan Check Engineer
will not only check plans, but will provide backup and over-
flow service for the Senior Inspector as the need may arise.
The City is currently spending a significant amount of funds
for plan checking and back -up building division services
for an outside consultant. While the creation of a new
Position will not save the City funds, the services will
be improved. The employment of a Plan Checker will be
principally to check plans, but there will also be a need
to retain the services of an outside consultant on a part -
time basis. Funding for this position will be from the
General Fund.
After Council discussion, it was moved by Councilman Morris,
seconded by Councilman Thompson, to authorize the additional
Position of Plan Check Engineer in the Community Development
Department.
ROLL CALL:
ayes: Councilmen Morris, Thompson, Bvork
Noes: Councilmen Henning, Rowe
Absent: None
_a
Assistant to the City Manager Fraser explained the position
of an Administrative Intern. This position is being requested
to assist in the feasibility studies for changeover from
contract parking citation processing to an in -house opera-
tion (as directed by Council at the Budget Workshop meeting
held on February 25, 1985). A substantial amount of staff
work will be needed for the conversion and also will require
the time of the Assistant to the City Manager and Administra-
tive Analyst already in the department. These two staff
persons will also prepare next year's budget, plus the routine
work assigned such as cable television, legislative and analyses,
cash management and investments, newsletter, etc. The intern
would work 20 hours per week at $5 per hour. Preference in
employment would be a young college student, and funding for
position would be from the General Fund.
After Council discussion, it was moved by Councilman Henning,
seconded by Councilman Thompson, to authorize the City Manager
to make the appropriation to hire a temporary Administrative
Intern.
ROLL CALL
Ayes: Councilmen Henning, Morris, Rowe, Thompson, Byork
Noes: None
Absent: None
Councilman Henning suggested that the City staff publish a
newsletter leaving out the school site project, congratulating
the new school board member, City motto contest, etc. The
City Manager stated staff would have a newsletter ready for
mailing the middle of April.
The City Clerk announced an application had been received from
the Lynwood DeMolay for a Fireworks stand. According to the
City's Fireworks Ordinance, it states: "each such organiza-
tion must have its principal and permanent meeting place in
the corporate limits of said City." The Lynwood DeMolays are
now meeting in the City of South Gate because their building
was taken by the freeway. Council approved the stand as
circumstances were beyond the control of the DeMolay.
There was no further business, and it was moved by Councilman
Morris, seconded by Councilman Henning, to adjourn to
March 19, 1985.
The City Manager stated staff would prepare the resolutions
of the new positions approved by Council on March 11, 1985
as follows:
RESOLUTION NO. 85 -21 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING ONE TEMPORARY
POSITION AND APPROPRIATING FIFTEEN HUNDRED DOLLARS ($1,500)
FOR THE TEMPORARY POSITION, FROM THE GENERAL FUND UNAPPROPRI-
ATED FUND BALANCE."
RESOLUTION NO. 85 -22 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE ADDITIONAL
POSITION OF CIVIL ENGINEERING ASSISTANT IN THE PUBLIC WORKS
DEPARTMENT."
RESOLUTION NO. 85 -23 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE ADDITIONAL
POSITION OF ECONOMIC DEVELOPMENT SPECIALIST IN THE COMMUNITY
DEVELOPMENT DEPARTMENT."
RESOLUTION NO. 85 -24 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LY 7 1ROOD AUTHORIZING THE ADDITIONAL
POSITION OF PLAN CHECK ENGINEER IN THE COMMUNITY DEVELOPMENT
DEPARTMENT."
ANDREA L. HOOPER, City Clerk
City of Lynwood
APPROVED APRIL 2, 1985
JOHN D. BYORK, Mayor
City of Lynwood
P R O C L A M A T I O N
WHEREAS, cancer will strike nearly 900,000
Americans in 1985 and more than half of these people will
be cured; and
WHEREAS, many of the more than 100 types of cancer
can be detected early enough to be treated and cured with
no decrease in the quality of life; and
WHEREAS, many types of cancer can be prevented
by the personal actions we take; and
WHEREAS, one of the most important actions we
can take is to eat a proper diet high in fiber, low in fat
and including vegetables and fruits; and
WHEREAS, the American Cancer Society has introduced
dietary guidelines that will help Americans reduce their
risk of getting cancer;
declared: THEREFORE, BE IT RESOLVED that April 8 - 14 be
CANCER AWARENESS WEEK IN LYNWOOD
BE IT FURTHER RESOLVED that this year's theme is,
"It's Your Body. Check It Out."
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the Seal of the City of Lynwood to be affixed
this 2nd day of April , 1985.
Andrea L. Hooper, City Clerk
City of Lynwood
AGENDA IT M
(0
Sohn D. Byork, Mayor
City of Lynwood
P R O C L A M A T I O N
WHEREAS, the threat of a major earthquake is a
priority concern of all cities, and
WHEREAS, the City of Lynwood is striving to
improve emergency preparedness, and
WHEREAS, information and programs are available
through the Lynwood Fire Department, and
WHEREAS, all citizens of the City of Lynwood
are urged to prepare for a potential major earthquake, and
WHEREAS, the week of Aprfl 15 -20, 1985 has been
declared " Earthquake Preparedness Week " by Governor
Deukmejian.
NOW, THEREFORE, the City Council of the City of
Lynwood does hereby proclaim the week of April 14, 1985 as
EARTHQUAKE PREPAREDNESS WEEK
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the Seal of the City of Lynwood to be affixed
this 2nd day of April , 1985.
Andrea L. Hooper, City Clerk
City of Lynwood
John D. Byork Mayor
City of Lynwood
P R O C L A M A T I O N
WHEREAS, National Library Week is being observed
by the Public and the library profession during April 14,
through 20, 1985; and
WHEREAS, in recent years the library profession
has made significant strides toward providing information
resources to the total population, changing in the process
from passive participation on the national scene to an
active, positive force dedicated to the preservation of the
American way of life and envisioned in the recorded words
of our founding fathers; and
WHEREAS, the Los Angeles County Public Library,
with the support and backing of the Board of Supervisors,
has in recent years become one of the nation's largest and
most important public library resources, having pioneered
numerous activities such as computer -based public access to
its collection of five million books, and service to inmates,
residents and patients of County institutions; and
WHEREAS, the public library is one of the most
personal, creative, positive and cost - effective services
of local government, providing a vast array of resources for
the enrichment of the lives of all citizens.
NOW, THEREFORE, be it resolved that the Council
of the City of Lynwood designates the period of April 14
through 20, 1985 as
NATIONAL LIBRARY WEEK
and urges the public to participate in the various
activities and special programs being presented at individual
libraries throughout the County of Los Angeles.
IN WITNESS WHEREOF, I have hereunto set my hand
and caused the Seal of the City of Lynwood to be affixed
this 2nd I day of April , 1985.
Andrea L. Hooper, City Clerk
City of Lynwood
John D. Byork, Mayor
City of Lynwood
P R O C L A M A T I O N
WHEREAS, the City of Lynwood is committed to
protecting our greatest resource, the children of the
community; and
WHEREAS, St. Francis Hospital has expressed
a similar common interest; and
WHEREAS, the City and St. Francis are Jointly
fighting to abate the misuse and maltreatment of our
children; and
WHEREAS, the number of reported cases of child
abuse increase in disturbing numbers, with many cases
unreported each year; and
WHEREAS, the combined efforts of medical,
educational, social service and criminal Justice agencies,
and concerned citizens is needed to improve services and
increase protection for abused and neglected children; and
WHEREAS, the nation's children have a right to
grow and become productive members of our society free of
the threat of abuse or neglect; and
WHEREAS, the month of April is nationally
proclaimed Child Abuse Prevention Month to promote public
awareness of the pervasiveness of this problem and the
need to aggressively pursue solutions; and
WHEREAS, it is necessary for all Californians
to Join in this observance and the battle against child
abuse it represents;
NOW, THEREFORE, I, Co
Lynwood, do hereby proclaim the
Child Abuse Prevention Month in
IN WITNESS WHEREOF, I
and caused the Seal of the City
this 2nd day of April ,
hn D. Byork, Mayor of
month of April, 1985 as
Lynwood.
have hereunto set my hand
of Lynwood to be affixed
1985.
Andrea L. Hooper, City Clerk
City of Lynwood
Cohn D. Byork, Mayor
City of Lynwood
b.-
DATE: April 2, 1985
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: Patrick P. Importuna, Community Development Director
SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION
FOR THE 1985 -86 FISCAL YEAR
PURPOSE
To request that the City Council (1) conduct a public hearing
to obtain citizen input on the proposed CDBG application and
(2) after consideration of the citizen input at the public
hearing and the HCDA Advisory Board's recommendations, adopt
the attached Resolution approving the attached (a) Statement
of Community Development Objectives, (b) Projected Use of Funds
and (c) Displacement Policy.
FACTS
1) The City has chosen to detach itself from the Urban County
Program and submit a grant application to HUD for the next
fiscal year (July 1, 1985 - June 30, 1986) as an Entitle-
ment Metropolitan City.
2) The expected allocation of CDBG funds to the City for the
1985 -86 fiscal year is $1,352,000. This amount is 10%-15%
higher than the amount the City would have been entitled
to under the Urban County Program.
3) HUD requires that at least one public hearing be conducted
by the governing body to obtain citizen input on the pro-
posed Statement of Community Development Objectives, the
Projected Use of Funds and the Displacement Policy as part
of the CDBG application requirement.
4) The City Council as the City's official governing body is
required to conduct a public hearing on the proposed State-
ment of Community Development Objectives and the Projected
Use of Funds and the Displacement Policy and adopt them
as final after consideration of the citizen input provided
at the public hearing.
5) On March 6, 1985, the HCDA Advisory Board conducted a public
hearing on the CDBG application for the 1985 -86 fiscal year
in conjunction with their regular meeting. At that meeting
the Advisory Board received citizen input on the proposed
Statement of Community Development Objectives, the Projected
Use of Funds and the Displacement Policy. However, the
Advisory Board did not take any action at that time and
determined to continue this matter to an adjourned meeting
scheduled for March 27, 1985 to obtain additional public
response. At this meeting, the HCDA Advisory Board approved
the Proposed statement of Community Development objectives,
Projected Use of Funds and Displacement Policy and recommended
Council approval and adoption at their April 2, 1985 meeting.
6) The final CDBG application is scheduled to be subm tted AGMAITM
HUD by May 15, 1985.
ANALYSIS AND CONCLUSION
The City is required to submit a Statement of Communit
ment Objectives, a Projected Use of Funds and a Displacement
Policy to HUD as part of the CDBG application. These documents
are required to be approved by the City's governing body after
consideration of citizen input obtained at a public hearing.
Although the findings and recommendations provided by the HCDA
Advisory Board are considered part of the citizen input on the administration
of the City's CDBG Program, HUD requires that the governing body
hold a public hearing for final approval of the application.
The City's timely submission of the CDBG application in compliance
with HUD's regulations will ensure HUD's prompt consideration
and response.
RECOMMENDATION
Staff respectfully requests that the City Council:
1) Conduct a public hearing to obtain citizen input on the
proposed Statement of Community Development Objectives,
Projected Use of Funds and Displacement Policy.
2) After consideration of the citizen input adopt the
attached Resolution approving:
a) The proposed Statement of Community Development
Objectives.
b) The proposed Projected Use of Funds.
c) The proposed Displacement Policy.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LYNWOOD TO APPROVE A STATEMENT OF COMMUNITY
DEVELOPMENT OBJECTIVES, A PROJECTED USE OF
FUNDS, AND A DISPLACEMENT POLICY FOR FISCAL
YEAR BEGINNING JULY 1, 1985 AND ENDING JUNE 30,
1986, AS PART OF THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) APPLICATION AND IN COMPLIANCE WITH
THE UNITED STATES DEPARTMENT OF HOUSING AND
.�.. URBAN DEVELOPMENT (HUD)
rr
WHEREAS, under the United States Housing and Community
Development Act of 1974 as amended, the City is pursuing "the
Development of viable Urban Communities" by providing decent
housing, and a suitable living environment and expanding economic
opportunities, principally for persons of low and moderate in-
come; and
WHEREAS, the City of Lynwood has chosen to detach itself
from the Urban County Program and apply directly to HUD for
fiscal year 1985 -86 CDBG funds as an Entitlement Metropolitan
City; and
WHEREAS, the expected allocation of CDBG funds to the
City for the 1985 -86 fiscal year is approximately $1,352,000; and
WHEREAS, the City Council has conducted the required
public hearing to obtain citizen input on the 1985 -86 CDBG Appli-
cation and has taken their comments into consideration.
NOW, THEREFORE, the City Council of the City of Lynwood
does hereby find, determine, order and resolve as follows:
SECTION 1. Approve and adopt the Statement of Community
Development Objectives, the Projected Use of Funds and the
Displacement Policy as part of the CDBG Application for Fiscal
Year 1985 -86 and as per HUD requirements.
SECTION 2. This resolution shall become effective
immediately upon its adoption.
1985.
John D. Byork, Mayor
City of Lynwood
ATTEST:
Passed, Approved and Adopted this day of
Andrea L. Hooper, City Clerk
City of Lynwood
1r�
APPROVED AS TO CONTENT:
Patrick P. Importuna, Director
Community Development
APPROVED AS TO FORM:
City Attorney
Barbara Fikel , Accounting Manager
CITY OF LYNWOOD
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Fiscal Year 1985 -86 (July 1, 1985 - June 30, 1986)
CITY OF LYNWOOD
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
(Fiscal Year 1985 -86)
TABLE OF CONTENTS
I. PROGRAM BACKGROUND
II. FUNDS AVAILABLE
III. PROPOSED STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES
IV. PROJECTED USE OF FUNDS
V. DISPLACEMENT POLICY
C ITY OF LYNWOOD
HOUSING AND COMMUNITY DEVELOPMENT
FISCAL YEAR 1985 -86
P ROPOSED STATEMENT OF
C OMMU NI TY DEVELOPME OBJECTIVES
CITY" OF LYNWOOD
C OMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
The United States Department of Housing and Urban Development
(HUD) awards Community Development Block Grant (CDBG) funds
annually to entitlement jurisdictions upon presentation of the
Statement of Objectives and Projected Use of Funds and certifi-
cations that the Program requirements have been met. CDBG funds
are made available effective July 1 of each calendar year. For
the first Program Year as an Entitlement City (July 1, 1985 -
June 30, 1986), the City of Lynwood will receive an estimated
$1,356,000.
The CDBG Program was initiated by the Housing and Community
Development Act (HCDA) of 1974. Although the Act has been amend-
ed in recent years, the primary objectives continue to be:
the development of viable urban communities, by
providing decent housing and a suitable living
environment and expanding economic opportunities,
principally for persons of low and moderate income."
Each year the City of Lynwood's Program is designed to achieve the
primary objective. Regulations governing the Program also re-
quire, that each activity undertaken with CDBG funds meet one of
three broad national objectives, as follows:
1) Benefit low and moderate income persons;
2) Aid in the prevention or elimination of slums
and blight; or
3) Meet other community development needs having
a particular urgency.
Available Funds
Estimated entitlement allocation $1,352,000
Estimated program income 115,733
TOTAL $1,467,733
The above funding allocations represent planned activities in the
City of Lynwood, including approximately $1,306,867 to be utilized
to benefit low and moderate income persons.
CITY OF LYNWO
HOUSING AND COMMUNITY DEVELOPMENT
FISCAL YEAR 1985 -86
PR OPO S ED STATEMENT OF
COMMUNITY DE VELOPME NT OBJECTIVES
nV TV Orr T S7V0
A. COMMUNITY CONSERVATION
GOAL: Enable people to live in a safe, decent and
sanitary environment.
OBJECTIVES:
1. Provide financing for housing rehabilitation
programs.
2. Provide free minor interior and exterior
house repairs, including energy conservation
activities for low and moderate income
households.
3. Increase the availability of rebates and
affordable rehabilitation loans in declining
neighborhoods from public and private organiza-
tions.
4. Develop or expand code enforcement programs
and eliminate or prevent blighted conditions.
-1-
B. HOUSING PRODUCTION
GOAL: Improve the housing opportunities for persons
of low and moderate income.
OBJECTIVES:
1. Provide financing for housing production activities
(i.e., off -site improvements) to assist private
developers in building low -cost units.
C. NEIGHBORHOOD DEVELOPMENT
Goal: Provide for the orderly growth and development
of a specific area.
OBJECTIVES:
1. Develop and implement redevelopment plans for selected
areas.
2. Implement various activities such as:
- Infrastructure, development and improvement.
- Development /expansion of industrial land use.
- Development of commercial properties.
- Acquisition of properties.
- Clearance, demolition and relocation.
- Street and alley widening and reconstruction.
- Rehabilitation of substandard properties.
D. COMMUNITY BUSINESS REVITALIZATION
GOAL: Improve and expand essential community business
activities and reduce unemployment.
OBJECTIVES:
1. Utilize existing legal and financial service mechanisms
associated with the revitalization of economic develop-
ment.
2. Create new jobs within Commercial Industrial Revital-
ization areas with a least 51% of these new jobs
guaranteed to low and moderate income residents, while
also keeping in mind provisions for upgrading skill
levels and expanding economic opportunities to these
groups.
-2-
Assist local qualifying businesses to obtain loan
guarantees or interest subsidies, etc., for the
purposes of land acquisition, interior /exterior
rehabilitation, working capital, and technical and
management assistance.
4. Encourage the development of conveniently located
retail commercial activities which will provide
goods and services essential to the needs of the
local residents.
5. Provide the public improvements deemed necessary
for the delivery of essential services, especially
where such public goods and services are absent,
inadequate or lacking.
6. Provide and coordinate the provision of technical
and /or financial assistance to small and minority
businesses and /or potential community entrepreneurs.
E. PUBLIC WORKS
GOALS: Construct /reconstruct public buildings and
infrastruature.
1. Acquire, construct, reconstruct, or install public
works facilities, and site or other improvements
- - - including neighborhood facilities, centers
for the handicapped, senior centers, historic pro-
perties, utilities, streets, street lights,
water and sewer facilities, foundations and plat-
forms for air rights sites, pedestrian mall and
walkways, parks, playgrounds, recreational facili-
ties, solid waste disposal facilities recycling
or conversation facilities, and fire protection
services and facilities.
2. Provide adequate ramps and other fixtures to remove
architectural barriers which restrict the mobility
and accessability of elderly and handicapped persons.
F. Public Services
GOAL: Improve public services and facilities.
OBJECTIVES:
1. Provide public services, including but not limited
to those concerned with employment, crime prevention,
child care, health, drug, abuse, education, energy
conservation, welfare or recreation needs.
-3-
2. Implement grafiti removal programs.
3. Provide fair housing counseling and guidance,
transportation, legal and referral services.
G. PLANNING AND ADMINISTRATION
GOAL: Development the planning capacity to implement
the objectives listed for program categories A through
F.
1. Develop an application for CDBG funds in concert with
an approved Housing Assistance Plan.
2. Develop a policy planning management capacity to
include:
a. Community Development Objectives.
b. Programs and activities to meet the objectives.
C. Progress evaluations of such programs.
d. Management coordination, and monitoring of
program activities.
e. Carrying out a fair housing program.
3. Provide reasonable administrative costs and carrying
charges relating to planning and execution of
community development and housing activities.
4. Provide information and resources to residents of
areas in which community development and housing
activities are to be implemented.
5. Implement a procedure to effectively manage program
income.
6. Maintain an appropriate financial management system
in accordance with federal, county and local require-
ments.
-4-
PROJECTED ACTIVITIES
Consistent with the above objectives and the U.S. Department
of Housing and Urban Development Regulations governing the
Block Grant Program, the activities which may be implemented
include, but are not limited to, the following:
Economic Development and Commercial Revitalization (continuation
of prior years'projects).
Residential Rehabilitation Projects (continuation of prior years'
projects and new projects).
Code Enforcement Program (continuation of prior years' projects)
Public Service Projects (continuation of prior years' projects)
Public Works Projects (new projects)
Administration of Community Development and Housing Activities
-5-
PROJECTED USE OF FUNDS
COMMUNITY DEVELOPMENT BLOCK GRANT
COST SUMMARY
ALLOCATIONS BY PROGRAM CATEGORY
------------------------
B-85-MC-06-0559 - i
-- - -
CITY
GRANT NUMBER
----------------
- - - - -- ----------------
I
OBJECTIVE
CATEGORY
AMOUNT
---
$ 556,810
B.
HOUSING PRODUCTION
-0-
------------------
C.
NEIGHBORHOOD DEVELOPMENT
-0-
D
COMMUNITY BUSINESS REVITALIZATION
i 209,626
1-------------------------
I E.
- - ---_
I
PUBLIC WORKS
432,103
F.
PUBLIC SERVICES
108,328
G.
PLANNING AND ADMINISTRATION
160
I ll.
CONTINGENCY
-0-
-------------
% ADMINISTRATION 10.96
-------------
% PUBLIC SERVICE 8.01
TOTAL
$1,467,733
-----------------------------------------------
- - - - --
COMMUNITY DEVELOPMENT BLOCK GRANT
PROJECT SUMMARY
--------------- __ — ------ — — ----- - - --
7/1 /85 - 6/30/86 LYNWOOD B- 85 -MC -06 -0559 1ST YEAR ALLOCATION $ — 1, 352,000
PROGRAM YEAR CITY GRANT NUMBER PROGRAM INCOME $ 115,733 TOTAL PROGRAM
REPROGRAMMED FUNDS $ -0- RESOURCES $ 1,467,733
Pro
grai
Project
Project
Project
Nat.
Cat
Name
Location
Project Description
Amount
Obj.
Dis
A
Code Enforcement
City Wide
Identify and correct various residential
$190,019 (1)
L/M
and Commercial code violations, Concen-
tration on resident compliants. Business
abatements and reported /suspected code
violations.
A.
Residential
Rehabilitation
City Wide
Rehabilitation of private properties
$366,791 (1)
L/M
through BMIR and deferred payment loan
program, rebates and grants.
D.
Economic Develop./
C.T. 5400,5402,
Improve and expand essential community
$ 93,893 (1)
L/M
Commercial Rehab.
business opportunities and reduce
5403,5405,5418,
unemployment.
$115,733 (PI)
L/M
5417 BG6
E.
Public Works
Atlantic Ave.
Street reconstruction
$200,362 (1)
L/M
Street Improve
Reconstruction
ments
(Century Blvd.
to Beechwood
CT 5400 BG 3'
and 4)
E.
Public Works
C.T. 5402 BG 5
Street reconstruction
$ 65,044 (1)
L/M
Brenton Avenue
E.
Public Works
C.T. 5417, B.G.6
Sidewalk, curb and gutter
$ 89,877 (1)
L/M
Street Improve-
ments
C.T. 5418,5400,
5405
reconstruction
COMMUNITY DEVELOPMENT BLOCK GRANT
PROJECT SUMMARY
1ST YEAR ALLOCATION $ 1,352.000
I - 7/l/85 - - 6/30/86 LYNWOOD B- 85 -MC -06 -0559 PROGRAM INCOME $ 115,733 TOTAL PROGRAM
PROGRAM YEAR CITY GRANT NUMBER REPROGRAMMED FUNDS $ -0 RESOURCES $ 1
Pro-
gram
Project
Project
Nat.
Cat.
Name
Location
Project Description
Amount
Obi.
Dis.
E
Public Works
C.T. 5400 BG 4
Alley improvements.
$ 47,817 (1)
L/M
Alley bounded by
Atlantic Avenue,
Duncan Avenue,
Imperial Hwy. and
Los Flores Blvd.
C.T. 5400(Inter-
E
Public llorks
section of Centur
Traffic signal - design
$ 20,003 (l).,
L/M
Blvd. and Duncan)
E
Public Works
C.T. 5400,5401.2
Handicapped modifications.
$ 9,000 (1)
L/M
F
Public Ser•,,i:cs
C.T. 5357
Project Jade - Juvenile Assistance
$ 38,000 (1)
L/M
8650 California
Diversion Effort - Provide counseling
Avenue, Southgate
and vocational education services as
(To service
well as alternative lifestyles for
Lynwood city wide
juvenile offenders and their families.
F
Public Services
C.T. 5402
Child Abuse - Neglect - Provides treatment
$ 35,328 (1)
L/M
3630 East
follow -up program (through St. Francis
Imperial Hwy.
Hospital) for parents suspected of
Lynwood
abusing or neglecting their infant
children; implementation of a compre-
hensive community education prevention
program.
F
Public Services
C.T. 5402
Natatorium - Funds for this project will
$ 35,000 (1)
L/M
3798 East
be used to hire additional hourly staff
Century Blvd.
to keep swimming facility open during
Lynwood
evening hours.
7/1/85 - 6/30/86 LYNWOOD B 85 -MC -06 -0559 1ST YEAR ALLOCATION $ 1,352,000
PROGRAM YEAR CITY GRANT NUMBER PROGRAM INCOME $ 115,733
REPROGRAMMED FUNDS $ -0-
TOTAL PROGRAM
RESOURCES $ 1,467,733
Pro
gram.
Cat.
Name
Project
Location
Project Description
Project
Amount
Nat.
Obj.
Dis.
G.
Planning &
Administration
N/A
To provide overall CDBG program
$160,866 (1)
administration.
DISPLACEMENT POLICY
CITY OF LYNWOOD
DISPLACEMENT POLICY
in the implementation of its CDBG Program, the City of Lynwood
does not intend to cause any displacement through its Housing
Rehabilitation and Code Enforcement Programs. In the event
displacement is unavoidable, and determined to be necessary and
appropriate to carry out community development activities, the
City of Lynwood will comply with the Uniform Relocation Assis-
tance and Real Property Acquisition Policies Act of 1970 (Uni-
form Act). This Policy also establishes benefits to be provided
to displacees not covered under the Uniform Act.
APPLICABILITY
This Displacement Policy applies to individuals, families, busi-
nesses, non - profit organizations and farm operations permanently
displaced, as a result of CDBG assisted - activities. Such
activities may include acquisition, demolition, substantial
rehabilitation, or code enforcement. Relocation benefits will
be provided when activities carried out by the City of Lynwood
result in permanent and involuntary displacement.
NOTIFICATION
Displacees shall receive ample written notice of the types and
amounts of relocation assistance for which they may be eligible.
The notice shall also indicate the basic conditions of eliQ_ibi-
lity and the procedures for obtaining payments.
B ENEFITS
A. Residential Owner - Occupants:
1. Replacement housing payments, not to exceed $15,000.
2. Rental assistance, not to exceed $4,000.*
3. Rental assistance or down payment allowance not to
exceed $4,000 (Displacees must have owned and occupied
their home for less then 180 days but more than 90 days
prior to involuntary displacement).
4. Compensation for moving expenses.
a. Fixed moving expenses
1. Dislocation allowance of $200.
2. A moving expense allowance based upon the
number of rooms of furniture to be moved,
not to exceed $300.
NOTE If the fixed moving payment is chosen,
owners must arrange for their own move.
D ISPLACEMENT POLICY
b. Actual moving expenses
1. Actual cost of moving personal property up to
50 miles from acquired site to replacement site.
2. Also includes storage for up to twelve (12) months.
NOTE: No dislocation allowance is allowed if
actual moving moving expenses is choosen.
* Displacees must have owned and occupied
residence for 180 days prior to involuntary
displacement.
B. Residential Tenants
1. A rental differential subsidy over a 4 -year prior for
a maximum of $4,000.
2. In lieu of this payment, relocation benefits may include
down payment assistance on a home on a dollar- for - dollar
matching basis. Agency's contribution may not exceed
$4,000.
3. Compensation for moving expenses (benefits are the same
as for residential owner- occupants above).
Displacees must have occupied residence for 90 days
prior to involuntary displacement.
C. Business Owner - Occupants
1. Compensation for actual moving expenses - no maximum
(Transportation for personal property up to 50 miles
from acquired site to replacement site).
2. Compensation for fixed moving expenses - not less than
$2,500 and not more than $10,000.
3. Other compensation necessary and appropriate for the
owner to relocate to a comparable building.
D. Business - Tenants
1. Compensation for actual moving expenses - no maximum.
(Transportation of personal property up to 50 miles
from acquired site to replacement site).
2. Compensation for fixed moving expenses - not less than
$2,500 and not more than $10,000.
3. Other compensation necessary and appropriate for the
owner to relcated to a comparable building.
Assistance in locating comparable replacement accomda-
tions is provided to all displacees. Temporary dis-
placees may be eligible for relocation benefits;
determination will be made on a case -by -case basis.
DATE: April 2, 1985
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: Patrick P. In]portuna, Director, Conmunity Development
SUBJECT: CITY PARTICIPATION IN THE PROPOSED
"GREATER WATTS EN TERPRISE ZONE"
To request that the City Council (1) review and evaluate staff's findings
and recommendations concerning City participation in the proposed Enterprise
Zone and (2) consider the following actions:
(a) Approval to participate with the City and County of Los Angeles
in the submittal of an application to the State for enterprise
zone designation;
(b) Designating the rp target area within the City of Lynwood
to be incorporated in the referenced enterprise zone;
(c) Adopting a Resolution based on the finding the City's proposed
target area is a depressed area, and that designation as an
enterprise zone is necessary to stimulate its development;
(d) Endorsing the City - County of Los Angeles joint application; and
(e) Establishing the level of incentives to be provided by the City
to stimulate investment in the proposed target area
FACTS:
General Background
1. Assembly Bill (AB) 40, the Enterprise Zone Act, was signed into law
on March 20, 1984. The bill establishes a mechanism to stimulate
private investment in distressed areas of California by providing
tax relief and other incentives, and relaxing regulatory controls
that impede private investment.
2. The Enterprise Zone Act does not provide for any direct funding
assistance to either the City of participating businesses.
3. California is the twenty third state to enact legislation authorizing
the designation of enterprise zones. The enterprise zone concept
originated in England during the 1970s when tax free zones were
created in older decaying industrial areas. In the U.S. several
states now have operating enterprise zone programs and to date these
programs have created approximately 12,000 new jobs in distressed areas.
4. Legislation on establishing a Federal enterprise zone program is
pending in the U.S. Congress, and in its passage is actively
supported by the present Administration.
5. Enactment and implementation of a Federal enterprise zone program
would provide a greater level of tax relief incentives to private
enterprise wishing to relocate to or expand in econc mically depressed
areas.
6. The present State Enterprise Zone Act is patterned after the proposed
Federal Legislation, thus any depressed area in California designated
as an enterprise zone would automatically qualify for federal designation.
ac
AC 00A ITEM
cif
7. The California Department of Commerce is authorized by AB40
to designate up to ten (10) enterprise zones for a
fifteen -(15) year trial period.
8. Based on the 1980 decennial census, the California Department
of Finance, Population Research Unit, has identified several
areas in the State which meet the criteria of distress stipulated
in the Act.
9. None of the Census Tracts within the City of Lynwood has been
identified as a qualifying distressed area. Therefore, it is
unlikely that Lynwood could obtain enterprise zone designation
should the City submit an application by itself.
10. The Community Development Commission of the County of Los Angeles
has expressed interest in incorporating a portion of the City's
distressed industrial area along the Alameda Street and Century
Boulevard corridors in the proposed Greater Watts Enterprise
Zone (see attached copy of letter from the Commission to the
City). The City's role in this application is that of endorser
of the proposed application for enterprise zone designation.
11. The proposed Greater Watts Enterprise Zone is sponsored by both
the City and County of Los Angeles, joint applicants, and the
Cities of Huntington Park, South Gate and Lynwood as endorsers.
The endorsing jurisdictions by themselves do not meet the selection
criteria for distressed areas, but as participant /endorsers of the
proposed enterprise zone they may have some of their distressed
industrial areas included in the Application Area (see attached
location map), thus enjoying the economic incentives offered by
the Program
12. Section .5603 of the Government Code defines an Application
Area as follows:
a) An Application Area shall include one Eligible Area and
one Commercial for one Industrial Area
b) An Eligible Area is a geographic area containing one or
more census tracts with continuous boundaries with a
population of at least 4,000 and meeting three or more
of the below listed criteria.
1) Net increase in median family income between
1969 and 1979 must be $8,427 or less.
2) The average rate of unemployment for 1980 must have
been 5.64% or more.
3) The percent of persons below the poverty level in 1980
must be 12,4% or more.
4) Minim= of 70% of the households must have incomes below
80% of the median county household income during 1980.
c) The Commercial Area shall be contiguous to or contained
within the Eligible Area and shall have continuous boundaries.
d) The Industrial Area shall be either contained within or
adjacent to the Eligible Area and shall have continuous
boundaries.
-2-
13. The City's proposed industrial area is totally included in the
Redeve . lopment Project Area "A" and the existing zoning is
consistent with the land use designation of the General Plan
(see attached Map of proposed Target Area, Redevelopment Area
Map; Zoning Map and General Plan).
Program Benefits
A. State Incentives
The Enterprise Zone Act provides the following incentives:
1. Small Business Loan Preference
The Office of Small Business (OSB) shall establish
regulations for loans and loan guarantees administered
by the office, which give high priority to qualified
businesses in an enterprise zone, but only if the
owners of the businesses are residents of an enterprise
zone, or the business is a joint venture between residents of
an enterprise zone and an existing business in the enterprise
zone.
2. Energy Loan Preference
A high priority shall be given in ranking loan applications
by the State Assistance Fund for Energy, California Business
and Development Corporation, to qualified busineses in an
Enterprise zone for purchasing or providing alternative
energy systems.
3. Industria Development Bonds
The California Industrial Development Financing Advisory
Ccs:mission shall authorize an annual maximum of qualifying
bonds of $75 million. This authorization shall be used for
providing funds to businesses.
4. State Contract Preference
Whenever the state prepares an invitation for bid for a
contract for goods in excess of $100,000 the state shall
award specified preferences to business bidders operating
in an enterprise zone. The maximum preference a bidder
may be awarded is no more than 15 %. On addition, the state
bidder preference would be extended to worksites within
ccm rating distance of a distressed area.
5. Dmployer Wage Credit
Allows a tax credit for qualified wages paid to specified
disadvantaged individuals who are hired to work in an
enterprise zone. The credit is:
50%
of wages
in lst year
40%
of wages
in 2nd year
30%
of wages
in 3rd year
20%
of wages
in 4th year
10%
of wages
in 5th year
The total credit for a worker in any year can not exceed 150%
of the minimum m wage. The credit is also in lieu of the targeted
jobs tax credit, and wages upon which the credit is based can
not be deducted as a business expense. The credits may be
carried forward to the longer of 15 years or the length of the
enterprise zone's designation.
6. Investmen Income Exclusion
Certain inccme from investments in an enterprise zone business
is excluded when calculating gross taxable income.
7. New Operating Loss Carryover
A taxpayer engaged in the conduct of business within an
enterprise zone is allowed to carry forward and deduct net
operating losses in any given year, for up to 15 taxable
years. For a financial institution the limit is five years.
If this credit is elected, the existing small business net
operating loss carry forward would not be allowed.
8. Employee Wage Credit
Allows a five percent income tax credit to qualified employees
against wages earned in an enterprise zone for one year,
not to exceed $450 per employee. The credit is reduced by
$0.09 for each dollar of income received in excess of $ 9,000.
9. Criminal Justice Program Preference
The Office of Criminal Justice Planning shall give high
priority to application areas in the allocation of its
program resources.
10. Environmental Impact Report
Projects in enterprise zones may be exempted frcm the pre-
paration of an Environmental Impact Report (EIR) if either:
1) the effects of the projects were mitigated or avoided as
a result of the EIR prepared for the program area; or 2) examined
at a sufficient level of detail in the EIR for the enterprise
zone to enable those effects to be mitigated or avoided by
specific site revisions, the imposition of conditions, or
other means in connection with -the designation of the enterprise
zone.
B. Proposed Local Incentives
Below there is a list of suggested incentives Lynwood could provide
to businesses in the City's Industrial Area to further encourage
development.
1. The City, through the Redevelopment Agency, will assist
industrial businesses interested in expanding or locating
in the target area in assembling the required land.
2. The City, through the Redevelopment Agency, will endeavor
to reduce investor uncertainty by providing assistance for
the writedown of land costs and offsite and onsite
improvements.
3. The City, through its Economic Development Program, will
provide technical and financial assistance in the form of
below - market interest rate loans to interested business/
property owners for upgrading /rehabilitating their industrial
facilities. The Citv may use CDBG and Redevelopment Tax
Increment funds for.this purpose.
4. The City is completing a parking study in the project area.
This study recommends the construction of a parking facility
for 180 vehicles on unused land owned by the Southern Pacific
Railroad on Alameda Street, Redevelopment Tax Increment and
CDBG funds will be used to accomplish this prgect.
-4-
5. The City, through the Econcan.ic Development Program and
the Redevelopment Agency, in conjunction with the County's
Community Development Commission will develop and
implement a marketing program to prcmote the Enterprise
Zone in general and the project area in particular. The
program is expected to create a more positive image for
the target area and inform investors of sites available
for development as well as the financial incentives
available to interested businesses.
6. The City will provide "Fast Track permit Processing"
to reduce the processing of development permit in no
more than 60 days. Priority review and plan check
will be provided to applicants processing permits in the
project area.
7. The City will reduce permit fees for all projects which
will create 20 or more new jobs.
8. The Lynwood Local Development Corporation (LL DC) will
target its programs to businesses in the proposed target
area. Those programs will be implemented in conjunction
with the City's Economic Development Program activities
and will include business financing through industrial
development bonds, SBA 503 loan program and a revolving
loan fund, as well as assistance in obtaininf debt and equity
capital from other public and private services,
9. The Sheriff's Department will be encouraged to work with
project area businesses to establish Block Watch groups
and provide advice on measures to safeguard property.
10. The City may use property tax /sales Tax Increment to sub-
sidize increased patrols of the project area.
11. The City will upgrade street lightinq throughout target
area.
12. The City's Public Works Department is presently completing
a comprehensive needs assessment and an improvement plan to
upgrade the infrastructure in the project area. The proposed
improvements consist of street resurfacing /reconstruction;
construction /reconstruction of curbs, gutters, sidewalks and
wheelchair ramps; construction /reconstruction of water mains;
construction of storm sewers and catchment basins; and the
repair /replacement of sewer mainlines and manholes. To this
end the City will target funds in an amount of approximately
$500,000 fran the following sources: SB -82, Prop. A, Gas Tax,
CDBG and Redevelopment Tax Increment.
Application, Selectibn and- Designation
1. The County as the lead agency is responsible for the com-
pilation of data, preparation of the application packet and
submittal to the State.
2. The application must include a Resolution from each of
the participating jurisdictions. This Resolution shall
be based upon a finding that the application area is a
depressed area, and that designation as an enterprise zone
is necessary in order to assist in attracting private sector
investment to the application area County Counsel is presently
developing the wording for said Resolution as per State require-
ments. It is expected that the Resolution will be submitted
to Council under separate cover prior to their meeting of
April 2, 1985, for their review and approval.
3. The selection and designation process is divided into four
stages: (1) preliminary applications (due on April 17, 1985),
(2) conditional selections up to twenty (20) applicants
conditionally selected (approx. May 22, 1985) (3) final
applications (due on August 30, 1985), and (4) final
selections only ten (10) applicants selected (December 13, 1985).
4. The designations will remain in force for a period of fifteen (15)
years from the date of final designation. No additional designations
are expected for the 15 -year period.
5. The City may incur same costs in an undertexmined amount for
the preparation of the application in addition to staff time.
Said costs will mostly be related to the preparation of the
required Environmental Impact Report (E.I.R.). However, the
County as the lead agency may absorb most or all of the costs=
according to Ms. Debbie Potter, Enterprise Zone Coordinator for
the County's Community Development Commission. Staff believes
that the referenced costs if any will not exceed $5,000.
Enterprise Zone Management
1. The County as the lead agency will have overall program management
responsibility including the coordination of all marketing
efforts to prarote development in the zone and will act as liason
with the State and Federal Governments.
2. The County will refer to the City all interested parties
desiring to locate or expand their business in Lynwood.
3. The City may conduct its own marketing activities in order to
promote development in Lynwood's industrial target area.
4. The City's Comrninity Development Department will be
responsible for the administration of the program and act
as the liaison with the County. The staff assigned to the
project will be the following: Senior Planner/Redevelopment
(15%-20% of time) and Economic Development Specialist (15%-
20 %) of time) . The Community Development Director will be
responsible for overall program coordination.
ANALYSIS AND CONCLUSION
The inclusion of the City's proposed industrial target area in the "Greater
Watts Enterprise Zone" will allow the City to provide a considerable number
of economic incentives to developers and businesses wishing to develop,
locate and /or expand in the referenced area upon State designation.
Furthermore, should the Federal government grant Federal Enterprise Zone
status to the proposed area, after State designation, the tax relief incentives
available to businesses would considerably increase further encouraging
investment in the area. In addition to the above economic incentives the City
will benefit from the marketing efforts to be undertaken by the City and County
of Los Angeles to pramte development and investment in the Enterprise Zone.
These marketing efforts are expected to be conducted at the regional, state
and national levels.
Staff believes that the short and long range expenses to be incurred by the
City in the preparation of the application and management of the program is
negligible when compared to the benefits to be accrued. The expenses associated
with the preparation of the preliminary and final applications are limited to
staff time (Senior Planner: approx. 100 hours, Community Development Director:
approx. 20 hours and supportive staff, Planning Intern and Clerk Typist: approx.
20 hours combined) and out -of- pocket expenses related to the preparation of the
required E.I.R. (an estimated amount not to exceed $5,000). This last expense may be
absorbed partial or totally by the County. The expenses associated with the
management of the program will consist mainly of staff time (Senior Planner:
10% -150 of time; Economic Development Specialist: 10 % -15% of time, Clerical
support: 5% of time and Director: 2 -5% of time). Minor outrof - pocket
expenses will be incurred in the printing of brochures and pamphlets and
rublication of advertisements for the pramotion of Lynwood's target industrial
area.
The City's projected investment in the provision �of local incentives to
developers including the improvement of the area's infrastructure is
approximately $600,000. This investment would occur irregardless of the
City's decision on participating in the enterprise zone program, mostly
through the implementation of the Redevelopment Plan for Project Area "A ".
Thus, the City's decision to participate would mostly affect the timing of
said investment since the City would be required to commit itself to a time-
table for implementing the program.
The overall benefit to the City resulting from new investment in the referenced
area can not be quantified at this time. However, the expected development of
new industrial facilities and upgrading /expanding of the existing ones will
result in increased employment opportunities for Lynwood residents and higher
property and sales tax revenues to the City.
RECOMMENDATION
Staff respectfully requests that Council after review and evaluation of the
findings and conclusions contained in this report consider the City's participa-
tion in the proposed "Greater Watts Enterprise Zone by:
1. Approving the City's participation as an endorsing jurisdiction with
the City and County of Los Angeles in the preparation and submittal
of an application to the State for enterprise zone designation;
2. Designating the staff - proposed target industrial area to be
incorporated in the referenced enterprise zone;
3. Adopting a Resolution designating the referenced target industrial
area as a depressed area, and stating that designation as an
enterprise zone is necessary to stimulate its development;
4. Endorsing the City /County of Los Angeles joint application; and
5. Establishing /adopting the level of incentives to be provided
by the City to stimulate industrial development in the subject
area.
-7-
a G
JAMES C nANKI,A
EXECUTIVE DIRECTOR
COMMUNITY DEVELOPMENT COMMISSION
COUNTY OF LOS ANGELES
COMMISSIONERS
EDMUND D. EDELMAN
'436 I �CC .;+tl,H Hi_ LE VAR() • LOS - NGEi_ES CAL;:ORNIA 40022 CHAIRMAN
2 I 3, 725-742 PETER F SCHABARUM
KENNETH HAHN
DEANE DANA
MICHAEL D. ANTONOVICH
RECEIVED
March 5, 1985
Mr. Vicente L. Mas
Senior Planner /Redevelopment
City of Lynwood
11330 Bollis Road
Lynwood, California 90262
Dear Mr. bias:
MAR 061985
CITY OF LYNWOOD
REDEVELOPMENT DEPT
The purpose of this letter is to notify you of the County of Los Angeles' interest in
including a portion of the City of Lynwood in our proposed Greater Watts Enterprise
Zone and to determine the City's interest in such a proposal.
We are interested in including a portion of the distressed industrial area that runs along
Alameda Street and the area just south of the General Motors site (see attached map)
which are located in the City of Lynwood. Inclusion of this area would be subject to
the regulations governing the Enterprise Zone Act (AB 40). These regulations require
that a jurisdiction that contains a portion of the application area pass a resolution
approving incorporation in the application area. The resolution must also state that,
if the area is designated as an enterprise zone, the jurisdiction agrees to complete all
actions contained in the preliminary and final applications which apply to its jurisdiction.
Please let me know of the City's interest in participating with the County, as an endorser
of the Enterprise Zone, as soon as possible.
If you have any questions or need additional information, please call me at 725 -7353.
Very truly yours,
DEBBIE POTTER
Enterprise Zone Project Manager
DP:gkt
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PROPOSED GREATER WATTS ENTERPRISE ZONE
Proposed Industrial Target Area (Lynwood)
VICINITY MAP''
CITY OF LYNWOOD
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PROPOSED GREATER WATTS ENTERPRISE ZONE
PROPOSED INDUSTRIAL TARGET AREA
(LYNWOOD)
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6E/YE�AL PLA/y
DATE: April 2, 1985
TO: Honorable Mayor and Members of the Lynwood City Council
FROM: Sandra Chapek, Personnel Manager
SUBJECT: HCDA COORDINATOR
OBJECTIVE
To amend the Classification Plan and Salary Schedule for subject position.
FACTS
1. The City Council of the City of Lynwood has adopted and revised as needed an
Employee Classification and Position Plan.
2. The City Council of the City of Lynwood has adopted a salary resolution and
schedules and amended same as needed.
3. At the request of the Community Development Department the City Council approved
broadening the responsibilities of the position of Rehabilitation Coordinator to
include all block grant activities. A title change to Housing and Community
Development Coordinator was also approved. No salary change was recommended.
4. The required job analysis has been completed and a classification statement has
been prepared accordingly. See attached Exhibit A of "old" and "new" classification
statements.
5. The Personnel Board has reviewed the new classification statement and recommends
Council adoption.
ANALYSIS AND CONCLUSION
The new classification statement for Housing and Community Development Coordinator
should be inserted in the City's Employee Classification and Position Plan. The
Rehabilitation Coordinator classification should be removed from the Plan. The
management salary schedule should be changed to replace the Rehabilitation Coordi-
nator title with the new Housing and Community Development title.
RECOMMENDATION
Adopt a resolution entitled "A Resolution of the City Council of the City of Lynwood
Amending the Classification Plan and Management Salary Schedule to Substitute Housing
and Community Development Coordinator."
AGENDA TTM
/D
HOUSING AND COMMUNITY DEVELOPMENT COORDINATOR
(HCDA)
TYPE OF WORK PERFORMED
EXHIBIT A "NEW"
Under general supervision coordinates and directs the City's Housing and Community
Development programs funded under the Housing and Community Development Act of 1974
and other applicable State and Federal grants.
TYPICAL DUTIES PERFORMED (These examples do not list all the duties which may be assigned;
any one position may not include all duties listed)
Plans, organizes and directs Division activities; develops and implements Division policies
and procedures; supervises, trains and evaluates staff; prepares staff reports to the City
Council; prepares the agenda for HCDA Advisory Board; prepares and updates Division budget;
assists in preparation and update of Departmental budget; prepares fiscal and programmatic
reports; monitors implementation of grant funded projects including public works and Code
Enforcement programs.
Prepares annual Block Grant Application including the development of the Housing Assistance
Plan; initiates preparation of housing and community development needs assessments; ini-
tiates preparation of housing and community development plans and programs and coordinates
their implementation; identifies public and private funding resources; and prepares, sub-
mits and negotiates grant proposals.
Organizes and directs the daily operation of the City's Economic Development /Commercial
Rehabilitation and Residential Rehabilitation Programs by overseeing application process;
overseeing preparation of work specifications and cost estimates; overseeing preparation
of construction and loan documents and ensuring their execution; authorizing the release
of payments; negotiating and arbitrating disputes and change orders as required; monitors
the provision of technical assistance to businesses as well as financial assistance offered
through the SBA Program.
Prepares RFPs for services; negotiates agreements for services; and monitors contractors
and subgrantees' performance.
Coordinates information and referral services relating to housing, public service, economic
development, and commercial and residential rehabilitation programs available to City resi-
dents; makes presentations to community organizations and citizen groups on housing and
community development matters; directs implementation of the City's Participation Plan;
and acts as Secretary to the HCDA Advisory Board.
Researches, analyzes and prepares reports on legislation impacting housing and community
development activities; keeps department heads abreast of changes in rules and regulations
in the grant program; reviews professional literature and attends professional meetings;
prepares, or approves, correspondence; establishes, and oversees maintenance of Division
files; resolves citizen complaints; and may act as Department Head in the absence of the
Director.
Performs related work as required, including the administtation_of other department programs
as assigned.
e_
HOUS A CONLMUNITY DEVELOPMENT COORDINATOR (Cont'd)
MINIMUM QUALIFICATIONS
Knowledge of federal and state regulations governing housing programs including the
Community Development Block Grant Program.
Knowledge of principles and practices in public administration; knowledge of
functions and problems in the public sector, especially municipal jurisdictions.
Knowledge and skill in grant application report preparation.
Knowledge of architecture; construction methods, materials and costs; the Uniform Building
Code; planning and zoning principles and codes and real estate practices.
Knowledge of community relations and organizing techniques.
Knowledge of urban planning methods used in the development and preservation of neighbor-
hoods and the ability to assess local housing needs and design programs to meet these
needs.
Knowledge of banking and economic principles relevant to mortgage financing including
Small Business Administration and conventional lending practices.
Skill and ability in budget preparation and administration.
Ability and skill to arbitrate and negotiate..
Ability and skill to research, analyze and implement legislation, regulations and programs
related to housing and community development.
Ability to plan, direct and evaluate the activies of others.
Ability to establish and maintain effective working relationships with associates, offi-
cials and the public.
Ability and skill to express oneself clearly and concisely, both orally and in writing.
INDICATORS OF PREPARATION FOR WORK
Graduation from a college or university, with a Bachelor's degree in Architecture, Planning,
or related field; four (4) years of professional experience in Community Development,
Architecture, Planning, construction or rehabilitation, including one (1) year of municipal
experience and of administering activities of a Board or Commission, preferably in management
capacity or any combination of training and experience which may provide the knowledge,
abilities and skills.
SPECIAL REQUIREMENT
Valid State of California drivers license.
REHABILITATION COORDINATOR
TYPE OF WORK PERFORMED
EXHIBIT A "OLD"
Assists in the overall planning and organizes and directs the daily operation of the
City's Housing, Multi- family and Commercial Rehabilitation programs.
TYPICAL DUTIES PERFORMED (These examples do not list all the duties which may be
assigned; any one position may not include all the duties listed)
Administers the City'srehabilitation loan program in conformance with the CDBG grant;
oversees loan application processing; conducts client credit checks; evaluates client
applications for conformance to program guidelines.
Oversees, and assists in, the preparation of design /construction drawings, work
specifications, cost projections and bid documents.
Checks contractors' bids for clarity, competitiveness and completeness; negotiates
changes and /or addendums; verifies contractors' qualifications; prepares construction
and loan documents and ensures their execution.
Authorizes construction; controls the release of payments; negotiates and arbitrates
disputes and change orders.
Assists and advises clients at all phases of the rehabilitation process.
- Prepares reports and correspondence; gives oral presentations as necessary and /or
assigned.
Assigns and supervises the work of rehabilitation staff.
Performs related work as assigned,
MINIMUM QUALIFICATIONS REQUIRED
Knowledge of federal regulations governing the Community Development Block Grant program.
Knowledge of architecture, construction methods and costs, the Uniform Building Code,
planning and zoning principles,real estate practices and lending practices.
Skill and ability to translate visual and verbal objectives to drawings and written
specifications.
Skill and ability to evaluate written specifications for conformance with objectives.
Skill and ability in construction Project planning. cost estimation and problem
identification and resolution.
Skill and ability to arbitrate and negotiate.
Skill and ability to communicate effectively both verbally and in writing.
Ability to supervise the activities of staff.
Rehabilitation Coordinator (cont'd)
INDICATORS OF PREPARATION FOR WORK
Graduation from a college or university, with a Bachelor's degree in architecture or
related field and four (4) years of professional experience in development, architecture.
construction or rehabilitation, preferably in management capacity or any combination
of academic training and experience which may provide the required knowledge, abilities
and skills.
SPECIAL REQUIREMENTS
Valid State of California driver's license.
i
M
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD AMENDING THE CLASSIFICATION PLAN AND
MANAGEMENT SALARY SCHEDULE TO SUBSTITUTE HOUSING
AND COMMUNITY DEVELOPMENT COORDINATOR
WHEREAS, the City Council of the City of Lynwood has adopted an Employee
Classification and Position Plan and amended same as needed; and
WHEREAS, the City Council of the City of Lynwood has adopted a salary
resolution with salary schedules including a management salary schedule; and
WHEREAS, the Community Development Department has determined that the
duties of the Rehabilitation Coordinator position should be expanded to include
broader block grant activities; and
WHEREAS, the required job analysis has been completed and the classi-
fication statement for Housing and Community Development Coordinator prepared
on that basis.
WHEREAS, the Personnel Board has recommended the new classification;
and
WHEREAS, the City Council of the City of Lynwood has reviewed the pro-
posed action and approves same;
NOW, THEREFORE, the City Council of the City of Lynwood does hereby find,
determine, order and resolve as follows:
Section 1 . Amend the Employee Classification and Position Plan to delete
! the classification of Rehabilitation Coordinator and insert the Housing and Com-
munity Development Coordinator (See Exhibit A)
Section 2 : Amend the Management Salary Schedule to delete the title of
Rehabilitation Coordinator from the 5M level and insert the title of Housing and
Community Development Coordinator at the same level.
adoption.
Section 3 : This resolution shall become effective immediately upon its
PASSED, APPROVED and ADOPTED this day of , 1985.
JOHN BYORK, Mayor
City of Lynwood
ATTEST:
ANDREA L. HOOPE R, City Clerk APPROVED AS TO CONTENT:
City of Lynwood
Sandra Chapek, Personnel Manager
APPROVED AS TO FORM:
Cit-7 Attorney
DATE: APRIL 2, 1985
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSEPH Y. WANG, P.E., DIRECTOR OF PUBLIC WORKS /CITY ENGINEE ,,`
SUBJECT: SUPPLEMENT NO. 2 TO CONSULTANT AGREEMENT IN CONNECTION WI /f"'''
CITY SEWER SYSTEM RELOCATION
BACKGROUND
On May 1, 1984, the City entered into a consultant agreement with AHB Associates,
Inc. in the amount of $19,060.00 for sewer system relocation study in connection
with the proposed I -105 (Century) Freeway.
On October 2, 1984, the City approved a supplement to that Consultant Agreement,
which provides for the preparation of plans, estimates, and specifications for
sewer relocation work to be included into various State construction projects
including Project No. 24 -1. The cost of this additional work was $51,274.24.
In the process of reviewing the plans of the proposed relocation, it has been
determined that additional relocation work will be required for Project No. 24 -1,
(from State Street to Birch Street). The cost of this additional work is
$7,434.57.
On March 25, 1985, Caltrans transmitted copies of Supplement No. 2 to Consultant
Agreement to the City for approval.
ANALYSIS:
To avoid the delay of the projects, it is in the best interest to the State
and the City that the Supplement No. 2 to Consultant Agreement be approved.
Since the 1984 -85 budget only reflects the amount of $70,334.24, an appropriation
of $7,500 is therefore required to cover the cost of the additional services.
Caltrans will reimburse 100% of the total cost.
RECOMMENDATION
It is recommended that the City Council authorize the Mayor to execute the
Supplement No. 2 to Consultant Agreement, and approve the attached Resolution
entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING AN APPROPRIATION OF SEVEN THOUSAND FIVE HUNDRED DOLLARS ($7,500)
FOR SUPPLEMENT NO. 2 TO CONSULTANT CONTRACT WITH AHB ASSOCIATES, INC."
AGENDA ITEM
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LYNWOOD AUTHORIZING AN APPROPRIATION OF
SEVEN THOUSAND FIVE HUNDRED DOLLARS ($7,500)
FOR SUPPLEMENT #2 TO CONSULTANT CONTRACT WITH
AHB ASSOCIATES, INC.
WHEREAS, the City and AHB Associates, Inc. entered into
a Consultant Agreement on May 1, 1984, for sewer system relocation
study in connection with proposed I -105 (Century)Freeway; and
WHEREAS, the City approved a supplemental to the Consultant
Agreement on October 2, 1984, in the amount of $51,274.27 for the
preparation of plans, estimates and specifications; and,
WHEREAS, it has been determined that additional relocation
work will be required for Project No. 24 -1, and that additional
preparation of plans, estimates, and specifications are necessary;
and,
WHEREAS, the cost of this additional work is $7,434.57;
and,
WHEREAS, Caltrans will reimburse the City 100% of the
total cost; and,
WHEREAS, this additional cost was not accounted for in the
budget of fiscal year 1984 -85; and
WHEREAS, THE CITY COUNCIL has studied this appropriation
and its budget implications.
NOW, THEREFORE, BE IT REESOLVED by the City Council of the
City of Lynwood that:
Section 1 . The City Manager be authorized to make the
following changes and appropriation:
ADD TO REVENUE
2 -30508 Freeway Grants $7,500
From: To:
Water Fund
Fund Balance - - -- $7,500 2- 4406 -2202 - - -- $7,500
Section 2 . This Resolution shall become effective
immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this day of , 1985.
JOHN D. BYORK, Mayor
City of Lynwood
ATTEST:
APPROVED AS TO CONTENT:
ANDREA L. HOOPER, City Clerk JOSEPH Y. WANG, P.E. -
Director of Public Works
City Engineer
APPROVED AS TO FORM:
City Attorney BARBARA FIKEL, Accounting Manager
DATE: APRIL 2, 1985
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSEPH Y. WANG, P.E.,
DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: LANDSCAPING AND STREET LIGHTING ASSES M DISTRICTS
-- CONSULTANT SERVICES
This report recanrends that the City Council approve a contract with
Kenneth I. Mullen, Consulting Engineers, Inc., (K.I.M.), to provide
assessment services pursuant to the Landscaping and Lighting Act of
1972.
The Landscape Maintenance and Street Lighting Assessment Districts are
set up on a yearly basis under the Landscape and Lighting Act of 1972,
Division 15, part 2, Section 22500 of the Streets and Highway Code. The
Lighting District was formed under the 1972 Act in the 1981 -82 Tax Year
and the Landscape District was first established in the 1978 -79 Tax Year
and has been reformed yearly.
DT S(_[ ISSION :
Last year the City retained K.I.M. to assist staff in updating the
assessment data of each district. Staff is reccmmending that K.I.M.
be retained again this year to assist staff in preparing the assessment
districts. K.I.M.'s services will include the following:
1. Obtain current cost of landscaping and lighting maintenance
from the City.
2. Estimate costs of landscaping and lighting maintenance for
1985 -86.
3. Determine the amount to be assessed for both landscaping and
lighting maintenance said amount to include any estimated
surplus or deficiency for 1984 -85.
4. Update the assessment roll to include lot splits or subdivisions
that occurred during the year.
5. Spread the assessments over the benefited area.
6. Prepare the Engineer's Report including the roll and diagram
as required in Section 22565 of the Landscaping and Lighting
Act of 1972, Streets and Highways Code.
7. Suhmit a computer tape of the assessments to _the Los Angeles
County Auditor - Controller.
8. Be available to answer questions during the year.
9. Continue to retain the tape data on an updated tape for use in
1986 -87.
ANALYSIS:
If work does not proceed at this time, on an accelerated basis, it is
unlikely that staff will be able to meet the following schedule:
AGENDA ITEM
2
April 2, 1985
RESOLUTION TIME TABLE
1. Resolution initiating proceedings, April 2, 1985.
2. Resolution approving Engineer's Report, May 7, 1985.
Resolution of Intention, May 7, 1985, (Set Public Hearing for
June 4, 1985.)
3. Publish one time, start May 15, 1985, and end June 4, 1985.
4. Hold Public Hearing June 4, 1985.
5. Resolution ordering assessment, June 18, 1985.
6. Test tape to County, July 1, 1985.
7. Assessment to the Los Angeles County Assessor, August 1, 1985.
RECATION
It is reccm ended that the City Council authorize the Mayor to execute
a consulting engineering agreement with Kenneth I. Mullen, Consulting
Engineers, Inc., to provide assessment engineering services for a fee
of $6,000.
DATE: APRIL 2, 1985
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSEPH Y. WANG
DIREC'T'OR OF PUBLIC WORKS /CITY ENGINEER � li
SUBJECT: WATER RATE INCREASE
The annual water requirements of the City average around 7,300 acre- feet(AF).
Through a series of water rights purchases, the allowed pumping allocation
for the City presently is 5,337 AF /yr. To make up the rest of the requirements,
water has to be imported from Metropolitan Water District of Southern
California (no) .
On May 27, 1982, the City Council approved a water rate increase from $0.30
per 100 cubic feet (CF) to $0.45/100 CF effective July 1, 1982. Since then,
the water rate has not been raised.
As you know, in 1982 the replenishment assessment was only $16 /AF and was
increased to $27 /AF in July, 1983 and again to $41 /AF in July, 1984. On March 8,
1985, Central and West Basin Replenishment District notified the City that an
increase to $66 /AF effective July 1, 1985 has been proposed (copy of the notice
attached). Not to mention other continuing rising costs of production and
distribution, such as: personnel, operations and maintenance, power, purchase
of water, C.I.P., etc., the total increase of the replenishment assessment
alone in three years amunts to $50 /AF or 312.5 %.
The cost of imported water also rose rapidly. It was $141.40/AF in July, 1982
and was increased to $173.72 /AF in October, 1983 and to $227.25/AF in January,
1984. Subsequently it was raised to $231.25 /AF in July, 1984. The total
increase in three years amounts to $89.85/AF or 63.5 %. As you probably notice,
on March 8, 1985, Lo Angeles Times carried an article by its staff reporting
that MWD is recommending its water rate reduction of $9 /AF beginning July 1,
1985 (copy of the article attached). However, as you can see in the following
analysis, this minor reduction will have very little impact on our cost of
water production.
ANALYSIS
An analysis of the Water Division of the Public Works Department operations
indicates that the revenues from the water sales are not sufficient to meet
expenditures required to adequately supply water to the community.
Water rates must be adequate to raise enough money to cover the following costs:
1. Water purchases from MWD and water pumped from wells, and for
additional pumping rights.
2. Operations and maintenance of the water system.
3. Replacement of system components.
4. System betterments and improvements.
5. Fire hydrant services.
6. Providing water for City parks, buildings, and highway median
landscaping.
7. Transfers to the Gerneral Fund for administrative support.
8. Svstem losses.
AGENDA ITEM
13)
E
April 2, 1985
Recorded data for the fiscal years 1982 -83 and 1983 -84, along with
explanatory notes and a current water rate survey are attached for
your information.
Detail analysis of the financial condition of Water Fund under three
alternatives of water rate structures over next five years are presented
in the attached report for your review.
In sutmiary, an attached table showing all three alternatives, corresponding
levels of the Water Fund, costs of water production and typical bi- monthly
water bills is presented for your consideration.
Based on the results of the analysis, staff is of the opinion that the
alternative 2 with a water rate of $0.60/100 CF will maintain the Water
Fund at a reasonable level in next three years and meet the required
expenditures as well.
RECCNME=ION :
It is reccmmended that the City Council approve the alternative 2 with a
rate increase from $0.45 /100 CF to $0.60 /100CF effective July 1, 1985.
0.09pa
CENTRAL AND WEST BASIN
�a
WATER REPLENISHMENT DISTRICT
7439 EAST FLORENCE AVENUE
C. it DOWNEY, CALIFORNIA 90240
�,�► TELEPHONE 927.2611 • 773-5790
waecroa
DOUGLAS W. FERGUSON, mmwe n
CHARLES D. BARKER, vice moue fT
DAN GLASGOW, TuAsum
EM, E E. BROWN
JOHN P. KEARNEY
4
JOHN G. JOHAM, JR., ovmAL mAm
• ACUTAIT
- NOTICE OF WATER REPLENISHMENT ASSESSMENT
FOR FISCAL YEAR JULY 1, 1985 TO JUNE 30,
1986 ON GROUND WATER PRODUCTION.
Duri the current fiscal year ending June 30, 1985, all
Producers of ground water in the Central and West Basin
Water Replenishment District are being assessed $41.00
per acre foot of water pumped. Funds received from the
Assessment arti used for the purchase of water for the
replenishment of ground water supplies and to provide
for other expenses properly chargeable to the Replenishment
Fund for the overall operation and administration of the
District.
• The Twenty -Sixth Annual Engineering Report has been prepared
for the District, entitled "Annual Survey Report on Ground
Water Replenishment 1985 ", which recommends that a water
r eplenishment assessm of $65.00 per acre foot of water
pumped be levied during the period July 1, 1985 through
June 30, 1986, for the purchase of water. An added amount
per acre foot for the overall operation and administration
of the District for the 1985 -86 fiscal year will be considered
by the Board. If approved, this amount will be added to the
recommended $65.00 per acre foot assessment.
Following receipt and study of the Annual Survey Report the
Board of Directors, by resolution adopted February 21-, 1985,
declared that a water replenishment assessment shall be levied
for the next fiscal year.
On Tuesday April 9, 1985 at 1:00 o'clock p.m., the Board
of Directors will hold a public hearing at 7439 East Florence
Avenue, Downey, California, for the purpose of receiving test-
imony in support of, or in opposition to, the proposed water
replenishment assessment. A copy of the Annual Survey Report
is on file at the District office and the public is invited to
inspect this report.
Upon conclusion of the public hearing, the Board of Directors
will fix the amount of the water replenishment assessment to
be levied. All producers will be required to continue to
filing of estimates or of measured amounts of ground water
extracted, and to pay the water replenishment assessment
within 30 days following each,quarterly period ending
September 30, December 31, 1985 and March 31 and June 30, 1986.
In January 1979, an Environmental Impact Report for Ground
Water Replenishment Program was prepared by the District's
Consulting Engineers. This report was certified and adopted
by the Board as the Final Environmental Impact Report for
this Program, and the Program was approved on April 5, 1979.
Tho imr)nsitinn of a water replenishment assessment for the
1985 - 8b fiscal year is within the scope of the Ground Water
Replenishment Program previously approved and such activity
is adequately described and discussed in said Envioonmental
Impact Report for the purposes of the California Environmental
Quality Act.
If you have any further questions, please call at the District
Office or telephone (213) 927 -2611 or 773 -5790. Your cooper-
ation, and support is appreciated.
�- Ltr.,�1.' . tic.L
i
Douglas W.tLrguson, Presid
March 8, 1985
DWF /bb
MWD Expected to OK Cut in Water Rate
"Me 14etropolitan Water District
(YWD), wholesale supplier to lo-
cal districts serving 13 million
Southern California customers, is
expected to approve its first water
rate reduction in 25 years begin-
ning July 1 under a proposed cut of
.49 per acre -foot.
The recommendation from MWD
staff officials will be voted on
Tuesday in Los Angeles by the
district's directors.
The proposal follows an increase
of $53 per acre -foot that was put
into effect last year for 27 member
agencies from Ventura to San Die-
go counties. It would be only the
fourth rate reduction since the
district began wholesaling water in
Southern California in 1841.
The City of Los Angeles is a
member despite taking most of its
water from the Owens Valley.
Energy Credits
The recommended cut, an-
nounced this week, results from an
unexpected $26 million in energy
credits that the wholesaler will
receive from the state of California.
District officials had proposed
maintaining current rates for an-
other year. Prices now range from
$197 to $229 an acre -foot for water
used for domestic and industrial
use, and from $153 to $185 an
acre -foot for water purchased for
future emergency use. (An
acre -foot of water equals 325,900
gallons, or enough to supply an
average family of five persons for a
year.)
The rate reduction will be
achieved by using $13 million from
the energy credits, MWD spokes-
man Bob Gomperz said Thursday.
"It comes as a little bit of a
surprise," said Larry Michaels,
general manager of the San Diego
County Water Authority, which
usually purchases nearly a third of
the water district's annual supplies.
"But it will help some, especially
for local agencies which increas-
ingly are going to have to depend
more on MWD for their water."
One of the reasons for the $53
boost last year was the use by
member agencies of large amounts
of rainwater they stored from win -
ter storms. The agencies purchased
less water from the MWD, and the
district was forced to raise its rates
to cover its fixed costs.
However, Michaels said that lo-
cal reservoir storage has declined
to the point that most members will
be pig - nW' ' mate
water from the district in the next
year or so.
The energy credits are a conse-
quence of the district using lose
power than expected from hydro-
electric plants located along the
State Water Aqueduct from the
Sacramento Delta to Southern Cal-
ifornia. The power is used to pump
the water over the Tehachapi
Mountains.
FY 82 -83
• n 19 M. ..X- GmX Z
Personnel $ 317,489
O & M 130,083
Power 212,153
Purchase of Water 314,254
C. I. P. --
Gerneral Administration 321,971
$ 1,298,214
Total Water Consumption of the Year = 7,094 Acre -Feet
Cost of Water per 100 Cubic Feet = $ 1,298,214/7094 /435.6 = $ 0.42
FY 83 -84
COST OF WATER PRODUCTION
Personnel $ 354,423
O & M 184,470
Power 230,000
Purchase of Water 590,000
C. I. P.
Gerneral Administration 331,600
$ 1,691,293
Total Water Consumption of the year = 7,449 Acre -Feet
Cost of Water per 100 Cubic Feet = $ 1,691,293/7,449 /435.6 = $ 0.52
RATE ( $ PER 100 CUBIC FEET )
City of Brea
0.720
City of Carson
0.695
City of Cerritos
0.600
City of Compton
0.620
City of Fullerton
0.782
City of Downey
0.689
City of Bell
0.600
City of Bell Garden
0.600
City of Hawthorne
0.940
City of Huntington Park
0.670
City of Inglewood
1.0425
City of los Angeles
0.667
City of Maywood
0.700
City of Norwalk
0.540
City of South Gate
0.600
City of Torrance
0.733
City of Westminister
0.530
Park Water Company
0.880
SUMMARY OF THE REPORT
FY
Repl. Assm
$/AF
MWD
$ /A
WATER FUND
COST OF WATER PRODUC.
$ /100 CF
WATER RATE $ /100 CF
Alternative
Alternative
No Change
1
2
3
No Change
1
2
3
82 -83
16
141.40
631,835
631,835
631
631
0.42
0.45
0.45
0.45
0.45
83 -84
27
173.72
227.25
"931,860
931,860
931,360
931,860
0.52
0.45
0.45
0.45
0.45
84 -85
41
231.25
765,591
765,591
765,591
765,591
0.61
0.45
0.45
0.45
0.45
85 -86
66
226.00
201,459
523,977
657,477
657,477
0.75
0.45
0.55
0.60
0.60
86 -87
73
249
(394,560)
239,477
527,476
657,573
0.76
0.45
0.55
0.60
0.65 ;
87 -88
80
274
(1,184,827)
(217,272)
239,225
652,925
0.
0.45
0.55
0.60
0.70 <
88 -89
88
301
(2,131,868)
(854,795)
(230,798)
628,282
0.86
0.45
0.55
0.60
0.75 ;
]2
13
14
15
Typ. Water Bill = $ $11 $12 $15
( 2000 CF Bi- Monthly)
DATE: March 23, 1985
TO: Joe Wang, Director of Public Works / City Engineer
FROM: Donald J. Fraser, Assistant to the City Manager
SUBJECT: Five year projections on water costs
Attached for your review are four tables which outline
the Financial Condition of the Water Fund under different rate
structures over the next five years, which you requested.
Before discussing the alternatives it is important to first
discuss the format for the tables and review the assumptions used
in developing them. It should be kept in mind that these tables
are forecasts based on reasonable assumptions; such numbers must
still be reviewed annually for accuracy. The items are:
1. Beginning Balance: This is the amount of reserves which
the water fund is estimated to begin each year with.
2. Revenues:
A. Water Sales: Estimated revenues from sale of water.
This number changes (in the tables) based on the
rate per 100 cubic feet charged.
B. Other Revenue: Includes items such as sewer standby,
water turn on charges and hydrant rental.
C. Interest: Represents interest earned by the water
fund, based on the average cash balance in the fund,
and an average annual interest rate of 10%.
3. Cost of water productions: Costs for the water utility,
billing and sewer divisions are combined in this item.
A. Personnel: Reflects the costs for salaries and
benefits. Costs increased by 7% in 1985/86 (based
on already negotiated salary increases) and by 5%
for the other years.
B. Maintenance and Operations: Includes such things as
supplies, repairs, postage and vehicle e:pense.
This category has been increased by 5% over the
five year period, based on the average annual
percentage change in this category over the
last five years (1979/80 - 1983/84).
1
C. Power and Utilities: Represents the cost for
electricity, gas and telephones. Of these three,
electricity costs comprise about 90%. For 1985/86
power and utilities are estimated to increase by 7%
and by 5% in 1986/87 (based on the UCLA Business
Forecast). For the period 1987/88 - 1988/89, the
figure of 9% was used (this was the average annual
increase over the previous five years.).
D. Purchase of Water: The City annually uses
approximately 7,300 acre feet of water. Of this,
5,400 acre feet is pumped from our wells. The
balance of 2,100 AF is purchased from the
Central Basin Municipal Water District(MWD).
Last year, MWD increased its rates by 31% (from $171
AF to $224).(In addition, the fee for MWD water
increased another $7.00 per acre foot to $231 as of
July 1, 1984. This is the rate which MWD, by recent
action, proposed to drop to the $224 level).
Also, the City must pay an assessment for pumping
from our wells (this is a replinishment tax)
which increased 52% last vear, from $27 per acre
foot to $41. Another 59% increase is expected next
fiscal year, from $41 to $66 per acre foot. These
are the main elements driving up costs in the water
fund. Over the last five years, cost have increased
annually by an average 32%. A 10% increase in
costs for water purchases have been calculated in
the tables. Should costs increase by more than
this, this will impact future rate increases.
E. Administration: The water fund transfers 20% of
water sales to the general fund to cover
administrative and engineering costs. This cost
increases as water revenues increase.
4. Capital Improvements: A substantial capital
improvements effort must be made to maintain the system.
Per our discussions I have spread the costs for needed
improvents evenly over the five year period.
5. Budget Balance: This is the difference between current
revenues and current expenditures (cost of water
production & capital improvements). When this number is
negative, it means the system is operating on reserves.
6. Ending Fund Balance: This is the ending fund balance
(reserves) as of the end of the fiscal year.
7. Cost per 100 cubic feet: This reflects the level at which
rates would have to be set for water revenues to match
costs, without using fund reserves.
�
Rate Increase AnalyEis
Each of the tables analyzed in this section are predicated on the
assumptions made for cost increases over the next five years.
The assumptions on increases are felt to be conservative; should
costs increase at a more rapid pace, then these estimates and
their corresponding rate levels would need to be reviewed.
Table 1 shows the projected condition of the water fund with
current rates over the next five years ($.45 per 100 cubic
feet). This fiscal year (84/85), the budget balance will be a
negative ($182,269). The actual cost per 100 cubic feet will be
$.61, increasing to $.84 by 1988/89. The system will be operating
on reserves, which will be completly exhausted some time in the
1986/87 fiscal year. This is the reason a rate increase is necessary.
Table 2 represents alternative 1, which is to increase rates by
$.10 this year, to $.55 per 100 cubic feet. This rate would be
inadequate to cover all operating and capital costs in the 85/86
fiscal year, with the system incurring a budget deficit of
($241,614). The system would still be operating on reserves, and
the reserves would be completly used by 1987/88. Also, this rate
would not be adequete to cover costs per 100 acre feet ($.55
compared to costs of $.75).
Another alternative (number 2, table 3) is to raise rates to $.60
per 100 acre feet. This level of rates would appear to be
adequate for a couple of years. While costs would still exceed
rates (in terms of budget balances there would be a 108,114
deficit in the 1985/86; in terms of cost per 100 cubic feet a cap
of $.16 would exist) fund balances in the fund would be
available to cover operating and capital needs. Rates would be
suffcient until 1987/88. At that time another rate increase
would need to be evaluated.
A final alternative (table 4) would be to institute a phased rate
increase. Rates would be increased in the first year to $.60 per
100 acre feet, and then by $.05 per year through FY 1988/89. The
advantage of such an increase is that revenues would keep pace
with costs (both operating and capital) throughout the five year
period. The disadvantages are that:
/
1. Should actual conditions dtffer from those made in these
projections, additional rate increases would be needed
and
2. Should conditions be similar' to those made in the
assumptions, then the water fund would continue to
maintain large fund balances which could be used to cover
capital improvement costs.
R
_ecgmmendatigns-
It is recommended that you propose a rate increase of $ 6» per
100 cubic feet to the City Council. ^
4
TABLE 1 WATER RATE STUDY
FUND BALANCE ANALYSIS AT CURRENT RATES
FY 1984/85 - 1988189
ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
ITEM 1984/85 1985/86 1986/87 1987/88 19BB/89
------------------------------------------------------------
BEGINNING BALANCE 931,860 765,591 201,459 ( 394,560) (1,184,827)
REVENUES
WATER SALES 1,528,400 1,528,400 1,528,400 1,528,400 1,528,400
OTHER REVENUE 194,400 194,400 194,400 194,400 194,400
INTEREST 65,000 60,000 50,000 0 0
TOTAL 1,787,800 1,782,800 1,772,800 1,722,800 1,722,800
COST OF WATER PRODUCTION
PERSONELL
418,600
447,902
470,297
493,812
518,503
mto
262,269
276,150
289,958
304,455
319,678
POWER AND UTILITIES
224,000
239,680
251,664
276,830
304,513
PURCHASE OF WATER
670,000
737,000
810,700
891,770
980,947
ADMINISTRATION
346,200
----------------------------------------------------------
346,200
346,200
346,200
346,200
TOTAL
1,921,069
2,046,932
2,168,819
2,313,068
2,469
CAPITAL IMPROVEMENTS
33,000
300,000
200,000
200,000
200,000
BUDGET BALANCE
( 166,269)
( 564,132)
t 596,019)
( 790,268)
( 947,041)
ENDING FUND BALANCE
765,591
201,459
( 394,560)
(1,184,827)
(2,131,868)
COST PER 100 CUBIC FEET
.61
.74
.74
.79
.84
WATER RATE STUDY
FUND BALANCE ANALYSIS WITH RATE INCREASE
TABLE 2 ALTERNATIVE 1
FY 1984/85 - 1988189
.45 .55 .55 .55 .55
ITEM 1984/85 1985/86 1986/87 1987/88 1988/89
------------------------------------------------------------
BEGINNING BALANCE 931,860 765,591 523,977 239,477 ( 217,212)
REVENUES
WATER SALES 1,528,400 1,864,648 1,864,648 1,864,648 1,864,648
OTHER REVENUE 194,400 194,400 194,400 194,400 194,400
INTEREST 65,000 73,000 52,000 24,000 0
------------------------------------------------------------
TOTAL 1,787,800 2,132,048 2,111,048 2,083,048 2,059,048
COST OF WATER PRODUCTION
PERSONELL
418,600
447,902
470,297
493,812
518,503
M&O
262,269
276,150
289,958
304,455
319,678
POWER AND UTILITIES
224,000
239,680
251,664
276,830
304,513
PURCHASE OF WATER
670,000
737,000
810,700
891,770
980,947
ADMINISTRATION
346,200
-----------------------------------------------------------
372,930
372,930
372,930
372,930
TOTAL
1,921,069
2,073,662
2,195,548
2,339,797
2,496,571
CAPITAL IMPROVEMENTS
33,000
300,000
200,000
200,000
200,000
BUDGET BALANCE
( 166,269)
( 241,614)
( 284,500)
t 456,749)
t 637,523)
ENDING BALANCE
765,591
523,977
239,477
t 217,272)
( 854,795)
COST PER 100 CUBIC FEET
.61
.75
.75
.80
.85
WATER RATE STUDY
FUND BALANCE ANALYSIS WITH RAIE INCREASE
TABLE 3 ALTERNATIVE 2
FY 1984/85 - 1988/89
.45 .60 .60 .60 .60
ITEM 1984/85 19B5/86 1966/87 1987/88 1988/89
------------------------------------------------------------
BEGINNING BALANCE 931,860 765,591 657,477 527,476 239,225
REVENUES
MATER SALES 1,528,400 2,032,772 2,032,772 2,032,112 2,032,772
OTHER REVENUE 194,400 194,400 194,400 194,400 194,400
INTEREST 65,000 72,000 72,000 58,000 33,000
----------------------------------------------------------
TOTAL 1,787,800 2,299,172 2,299,172 2,285,172 2,260,172
COST OF WATER PRODUCTION
PERSONELL
418,600
447,902
470,297
493,B12
518,503
M &O
261,269
276,150
289,958
304,455
319,678
POWER AND UTILITIES
224,000
239,680
251,664
276,830
304,513
PURCHASE OF WATER
670,000
737,000
810,700
891,770
980,947
ADMINISTRATION
346,200
------------------------------------------------------------
406,554
406,554
406,554
406,554
TOTAL
1,921,069
2,107,286
2,229,173
2,373,422
2,530,1.96
CAPITAL IMPROVEMENTS
33,000
300,000
200,000
200,000
200,000
BUDGET BALANCE
t 166,269)
( 108,114)
( 130,001)
( 288,250)
( 470,024)
ENDING BALANCE
765,591
657,477
527,476
239,225
( 230,798)
COST PER 100 CUBIC FEET
.61
.76
.76
.81
.86
WATER RATE STUDY
FUND BALANCE ANALYSIS WITH RATE INCREASE
TABLE 4 ALTERNATIVE 3
FY 1984185 - 1988 /BI
.45 .60 .65 .70 .75
ITEM 1984/85 1985/86 1966/87 1987/88 1988/89
------------------------------------------------------------
BEGINNING BALANCE 931,860 765,591 657,477 657,573 652,925
REVENUES
WATER SALES 1,528,400 2,032,772 2,195,394 2,371,025 2,536,997
OTHER REVENUE 194,400 194,400 194,400 194,400 194,400
INTEREST 65,000 72,000 72,000 71,000 75,000
------------------------------------------------------------
TOTAL 1,787,800 2,299,172 2,461,794 2,636,425 2,806,397
COST OF WATER PRODUCTION
PERSONELL
418,600
447,902
470,297
493,812
518,503
M &O
262,269
276,150
289,958
304,455
319,678
POWER AND UTILITIES
224,000
239,680
251,664
276,830
304,513
PURCHASE OF WATER
670,000
737,000
810,700
891,770
980,947
ADMINISTRATION
346,200
------------------------------------------------------------
406,554
439,079
474,205
507,399
TOTAL
1,921,069
2,107,286
2,261,697
2,441,073
2,631,041
CAPITAL IMPROVEMENTS
33,000
300,000
200,000
200,000
200,000
BUDGET BALANCE
t 166,2691
t 106,1141
96
t 4,6481
t 24,6441
ENDING FUND BALANCE
765,591
657,477
657,573
652,925
628,282
COST PER 100 CUBIC FEET
.61
.76
.77
.83
.89
DATE: APRIL 2, 1985
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSEPH Y. WANG, P.E.. DIRECTOR OF PUBLIC WORKS /
CITY ENGINEER
SUBJECT: PURCHASE OF FIFTY CONCRETE TRASH RECEPTACLES FOR
BUS STOPS THROUGHOUT THE CITY
PURPOSE:
To recommend that the City Council approve the specifications for
the subject project and authorize advertising for bids.
BACF.GROUND:
The project involves the selection, purchase and installation of
50 concrete trash receptacles at bus stops throughout the City.
These bus stops are noted as having a high ridership or for being
unusually littered.
ANALYSIS:
The proposed project receptacles are made of reinforced concrete,
have a gallon capacity, are round in form and have permanently
mounted lids.
The project was presented to the Community Affairs Commission for
their recommendations March 20. 1985. The Commission recommended
a tan color, exposed aggregate finished texture and the addition
of a City logo to be embeded on the side of the concrete
containers.
The estimated cost of this project, including delivery and
installation, is $20,00. The project is listed under the
FY 84 -i5 CIP Schedule and is being funded by Proposition A.
The specifications for the project are available for review at
the Department of Public Works.
RECOMMENDATION:
--------- - - - - --
It is recommended that the City Council approve the
specifications for the purchase of fifty (50) concrete trash
receptacles and authorize advertising for bids.
AGENDA ITEM
DATE: APRIL 2 1985
TO: THE HONORABLE MAYOR AMD MEMBERS OF THE CITY COUNCIL
FROM: JOSEPH Y. WANG, F.E., DIRECTOR OF PUBLIC WORkS/
CIT/ ENGINEER [)'
SUBJECT: PROPOSED INCREASE IN RAIL TRAFFIC -
FWO3S!
To recommend that the City Council adopt the attached resolution
entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD CONCERNING A PROPOSAL TO INCREASE RAIL TRAFFIC ALONG THE
ALAMEDA CORRIDOR."
WHFOUND�
To improve rail access to the ports of Los Angeles and Long Beach,
the Ports Advisor/ Committee Committee commissioned a study to
re'iew the need for increased rail access. The
San Pedro Bay Forts Access Study recommended that the
Southern Pacific Transportation Company, San Pedro Branch,
referred to as the Alameda Corridor, be upgraded to handle the
bull of the anticipated rail traffic increase.
The Southern California Association of Governments established
the Alameda Corridor Task Force to review the impact of this rail
traffic increase to communities along the San Pedro Branch and
to implement mitigating measures.
The tash force is composed of the affected railro companies,
affected jurisdictions, public agencies and other interested
groups.
Simultaneous to the Ports Stud/, the Southern Pacific Transportation
Company, and the Atchinson, Topica and Sante Fe Railwa Company have
proposed to merge. This merger could further increase rail
traffic along the San Pedro Branch.
HN'A/CI3,-
The Alameda Corridor Task Force is working to resolve the
details of implementing the consolidation of rail traffic on the
Sao Pedro Corridor. The increase in rail traffic will affect
the Cit of Lvnwood as follows:
1. Traffic dela will result at the intersections of Alameda
Street/Centur Boulevard and Alameda Street,Imperial
Highway.
Z. Interuption of emergency services may result due to the
increased rail traffic. The Sheriff's station is proposed to
be located within the new justice center westerly of the
San Pedro Branch. Viceyersa, the City Fire Stations are
located on the easterly side. These emergency servi could
be dela/ed while responding to calls.
3. Increased noise and vibration would affect the surrounding
Properties. These properties include both residential,
commercial and industrial uses.
4. Fature plans for access to the I-105 Freeway could be
affected by changes in the grade or alignment of the railroad.
AGMAITMEN
-- )- 57
The problems of access, traffic delays and Interuptzon of
emergenc, services could be solved b creating grade separatzons
between tne e`.isting roaowa/ and rail lznes. Thzs tas� force is
an zmportant .ehicle for the Citv to e�;Press zts needs and as-
certain that mitigating measures are implemented in a timel�
The attached resolution will formalize the Cit�'s concerns
reqaring the proposed increase of rail traffic along the
9an Fedro Branch.
PE
It is recommended b. staff that the Cit, Council adopt the
atta, d Resolution entitled, "A RESOLUTION OF rHE CIT, COUNCIL
OF THE CITy OF L`NWOOD CONCERNING A PROPOSAL TO INCREASE RAIL
TR.FF T AMEDA COR�IDOP."
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LYNWOOD CONCERNING A PROPOSAL TO INCREASED
...r FAIL TRAFFIC ALONG THE ALAMEDA CORRIDOR
WHEREAS, SCAG Forts Advisory Committee has
coordinated the San Fedro Bay Ports Access Study to analyze the
impact on rail traffic caused by the projected growth of the
San Pedro and Long Beach Ports; tnd
WHEF'EAS, said st _,d pre,d i ct s substantial increased in
rail traff c to the port_; and recorriiiiends the consolidation of
rail traffic on the Southern Pacific Transportation Company
San Fedro Branch; and
WHEREAS, the merger prepared by the Southern Pacific
Transportation Company and the Atchinson, TopeF:a and Santa Fe
Railway Company to form the Southern Pacific and Santa Fe
Railway Company, could increase rail traffic along the San Pedro
Banch; and
WHEREAS, SCAG has created the Alameda Corridor Task Force,
composed of affected railroads, affected jurisdictions, public
agencies and other interested groups; and
WHEREAS, the Alameda Corridor Task. Force will resolve
the details of implementing the consolidated rail corridor,
including resolution of issues of financing, institutional
arrangements, physical design, engineering and mitigation of
adverse impacts; and
WHEREAS, the City of Lynwood supports the use of the
San Fedro Branch as the primary route for rail access to the
Ports of Long Beach and Los Angeles only if proper mitigation
measures are talen to resolve any enviromental, traffic or
economic impacts caused by this project; and
WHEREAS, the City Council of Lynwood is concerned that
said use of the San Pedro Branch will affect the City as follows:
1. Increase traffic delays at the interections of
Alameda Street /Imperial Highway and Alameda
Street /Centur Boulevard.
�• Cause an interuption to emergencies services
especially as the City intends to develop a
justice center west of the Alameda Corridor.
Increase -vibration and noise and negatively
impact surrounding residential and industrial
property.
1r�r
4. Impede future a =cess to the I -1015 Freeway at
Alameda Street.
`
'
NOW, THEREFORE, the Ci ty Council of the City of Lynwood
does here
c' find, determine and RESOLVE, as follows:
the t Q���1gD i There is a need for grade separation at
Boul�n ersections of the San Pedro Branch rail line with Cent
e�arz and Imperial Highway. ury
the ff ='91112D 2 Mitigating measures must be tahen to red uce
deteezoec��of_noise and air pollution, vibration amd aestheti
9901w That the mitigating measures, including grade
separatzo
rail �raf,s, shall � e implemented in conjunction with projected
Yic increases along the San Pedro Branch rail line.
of th �S9�ti2D 4, The Cit Clerh shall certify to the adoption
A zs eso1ution and send copies to the Southern California
Commission of government, the California Public Utilities
omm�sszon, California Department of Transportation The South
Pacific Transportation Company, the Atchison, Topeka and Samta
Railwa and to the United States Interstate Commer ~ �e
R
1985.
APPROVED and ADOPTED this ------ day of
-----______---'
ATTEST:
_________________________
ANDREA L. HOOPER, City Cle ---
APPROVED AS TO FORM:
__________________________
City Attorney -----
_______________________
JOHN D. BYORK, Mayor -----
City of Lynwood
APPROVED AS TO CONTENT:
_______________________
JOSEPH Y. WANG, P.E. ------
Director of Public Worts/
City Engineer
DATE: APRIL 2, 1985
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSEPH Y. WANG, P.E., DIRECTOR OF PUBLIC WORKS/
CITY ENGINEER
SUBJECT: LANDSCAPE MAINTENANCE AND LIGHTING ASSESSMENT DISTRICTS
PURPOSE:
This report recommends that City Council approve resolutions
proposing the reformation of the Landscape Maintenance District
and the reformation of the Lighting Assessment District, and
authorize the Director of Public Wor[s /City Engineer to prepare
and file a report in accordance with the 1972 Landscape and
Lighting Act.
BACKGROUND
The Landscape Maintenance and Lighting Assessment Districts are
set up on a yearly basis under the Landscaping Act of 1972,
Division 15, Part 2, Section 22500 et seq., of the Streets and
Highway Code. The Lighting District was formed under the 1972
Act four years ago, and the Landscape Maintenance District was
first established in the 1978 -79 Tax Year. Both were reformed
in the subsequent years.
DISCUSSION`
The Landscaping and Lighting Act of 1972 permits establishment
of one assessment district for both street lighting and land-
scaping. In fiscal year 1984 -85, it is anticipated that the
Lighting Assessment District will total slightly over $502,600
and the Landscape Maintenance District will total slightly over
$439,700. The Lighting Assessment District is currently being
subsidized with general revenue sharing monies (approximately
$215,000). Due to the proposed cutbacks in this program, the
lighting assessment will need to be increased to cover the full
cost of the service. The exact amount of the increase will be
determined and proposed for Council consideration in June. These
assessment districts are necessary to maintain effective lighting
on our major arterials and in our residential areas, and to
ensure proper maintenance of City landscaping areas.
ANALYSIS•
The attached resolutions are needed to meet the following
schedule:
1. Resolution initiating proceeding; 4/2/85 (22585 S. & H.C.)
2. Resolution approving Engineer's Report; 5/7/85
Resolution of Intention; 5/7/85, (Set hearing for 6/4/85)
3. Publish one time; start 5/15/85, end 6/4/85
4. Hold Public Hearing; 6/4/85
5. Resolution ordering assessment; 6/18/85
6. Test tape; 7/1/85
7. Assessment to L.A.C. Assessor; 8/1/85
RECOMMENDATION_ ,
It is recommended that the City Council approve the attached
resolutions authorizing the Director of Public Worts /City
Engineer to prepare the required Engineer's Report.(
Attachments
AGENDA ITEM
112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/
CITY ENGINEER OF SAID CITY TO PREPARE A REPORT ON
THE LANDSCAPE MAINTENANCE DISTRICT OF SAID CITY
AS PROVIDED FOR UNDER THE "LANDSCAPING AND LIGHTING
ACT OF 1972" (PART TWO OF DIVISION 15 OF THE STREETS
AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA) FOR
FISCAL YEAR 1985 -86.
WHEREAS, the City Council of the City of Lynwood, did,
on August 1, 1978, adopt Resolution No. 78 -78 ordering the formation
of a Landscape Maintenance District; and,
WHEREAS, there are no new improvements or any substantial
changes in existing improvements planned as listed in Resolution
No. 78 -73, and adopted by said City Council on July 18, 1978; and,
WHEREAS, the Director of Public Works /City Engineer is
required by Section No. 22623 of the Streets and Highways Code to
file an annual report.
NOW, THEREFORE, be it resolved by the City Council of the
City of Lynwood that the Director of Public Works /City Engineer is
hereby directed to prepare and file a report in relation to said
district, all in accordance with Part 2, Division 15, of the Streets
and Highways Code of the State of California, as amended.
This resolution shall take effect immediately upon its
adoption.
PASSED, APPROVED, AND ADOPTED this day of
1985.
ATTEST:
ANDREA L. HOOPER, City Clerk
City of Lynwood
APPROVED AS TO FORM:
JOHN D. BYORK, Mayor
City of Lynwood
APPROVED AS TO CONTENT:
JOSEPH Y. WANG, P.E.
Director of Public Works/
City Engineer
City Attorney
RESOLUTION NO.
i J
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/
CITY ENGINEER OF SAID CITY TO PREPARE A REPORT ON
THE LIGHTING ASSESSMENT DISTRICT OF SAID CITY AS
PROVIDED FOR UNDER THE "LANDSCAPING AND LIGHTING
ACT OF 1972" (PART TWO OF DIVISION 15 OF THE STREETS
AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA) FOR
FISCAL YEAR 1985 -86
WHEREAS, the City Council of the City of Lynwood, did,
on June 23 1981, adopt Resolution No. 81 -80 ordering the formation
of the Lynwood Lighting Assessment District; and,
WHEREAS, there are no new improvements or any substantial
changes in existing improvements planned as listed in Resolution
No. 81 -69, and adopted by said City Council on June 2, 1981; and,
WHEREAS, the Director of Public Works /City Engineer is
required by Section No. 22623 of the Streets and Highways Code to
file an annual report,
NOW, THEREFORE, be it resolved by the City Council of
the City of Lynwood that the Director of Public Works /City Engineer
is hereby directed to prepare and file a report in relation to said
district, all in accordance with Part 2, Division 15, of the
Streets and Highways Code of the State of California, as amended.
This resolution shall take effect immediately upon its
adoption.
1985.
JOHN D. BYORK, Mayor
City of Lynwood
ATTEST:
PASSED, APPROVED AND ADOPTED this day of
ANDREA L. HOOPE R, City Clerk
City of Lynwood
ASSPROVED AS TO FORM:
APPROVED AS TO CONTENT:
JOSEPH Y. WANG, P.E.
Director of Public Works/
City Engineer
City Attorney
IA •�� � ,D.' .
For information on lines and
dimensions of each lot or parcel,'
refer to Plan 1978 -L and County
Assessor's Maps on file with the
Director of Public Wbrks /City Engineer.
All publicly owned properties are
assessment execapt from the District.
Mr s
LyNMM LIGtIrINC; ASSESMM MMICT
1. All publicly awned
properties are assess-
ment exercpt.
2. For information on lines
and dimensions of each
lot or parcel, refer to
Plan 1981-A and County
Assessor's Maps on file with
the DirectOr Of Public Works/
City Engineer.
CITY of
YNWOOD
DATE: MARCH 25, 1985
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BARBARA FIKEL, ACCOUNTING MANAGER 9�_
SUBJECT: PROPOSED CONTRACT FOR CONSULTING SERVICES -
ASSISTANCE IN SELECTION OF COMPUTER SOFTWARE
AND HARDWARE
PURPOSE:
1. To request City Council concurrence on a need for
consulting services for assistance in the selection and
purchase of computer hardware and software, and
2. To request City Council approval to enter into a
contract with the Warner Group for providing these services,
and
3. To request that the City Council appropriate the
funds needed for these services.
FACTS:
o The City purchased its current NCR 8250 computer in 1977.
In researching this purchase, it appears that a "needs
assessment" was not done and other computer systems were
not investigated before this purchase was made.
o The purchase price was approximately $100,000. In add-
ition, the City expended $85,000 in various other costs
related to the purchase, installation, and conversion.
o Since the purchase of the NCR computer, the City has
experienced many problems, the most noted of which are:
Inadequate software - software was designed for the
private sector and totally inappropriate for muni-
cipalities. Software was far too sophisticated for
a small operation.
Maintenance problems - Maintenance costs are steadily
rising currently 8,500 per year) and maintenance
is poor. Parts are no longer being manufactured for
the machine and, thus, part replacements are made with
reconditioned parts. We have never received regular
preventive maintenance because NCR claims that their
hardware does not need preventive maintenance.
o The software that we are currently using was purchased in
1982 and was only intended to bridge the gap until we
could purchase a new system. Although superior to the
software that we purchased from NCR, it is still inadequate
in that it does not have the audit controls which are
necessary to a good accounting system and it does not
provide the information which staff and management need
such as cost accounting reports, program expenditure
reports, PERS reports, State Controller's reports, etc.
o In 1977, a thorough study of the City's needs, particularly
with respect to Accounting needs and development of spec-
ifications for a request for proposal would most probably
have resulted in the City's purchasing more appropriate
software and better and more reliable hardware.
o The City did not then, nor does it now, have in -house
staff who have the technical expertise to write the
specifications, evaluate proposals, negotiate hard-
ware and software contracts, etc.
o There are a number of steps in the process of purch-
asing a data processing system:
1) Needs assissment
2) System design
3) Preparation of a Request for Proposal
4) Proposal evaluation
5) Economic analysis
6) Final vendor selection
o All of the processes outlined above are very time
consuming and require skills and technical expertise
which staff does not possess.
ANALYSIS:
The City's first computer purchase was made without
the aid of individuals technically competent to perform
the needed research and investigation. As a result, the
hardware and software purchased was inadequate for our
needs and has been very unreliable.
A new computer system is a very expensive purchase
and a very important one in as much as the accounting
system is vital to providing ongoing services to other
departments and the public.
Staff does not have the technical expertise nor the
time to perform the needed research in order to guarantee
a successful data processing system selection.
The Warner Group, a management consulting firm which
specializes in advising cities in all areas of data processing,
has submitted a proposal to assist the City in its pursuit of
a new data processing system. The Warner Group is unique in
the fact that they do not sell data processing hardware or
software - therefor they are capable of being totally ob-
jective. All firms contacted, except the Warner Group,
were associated with either a software group or a hard-
ware manufacturer or both. Staff feels that with the
Warner Group's help, the City will acquire the data process-
ing system exactly suited to its needs in terms of application,
cost and reliability. Also, staff has agreed to assist in
this project to the extent possible in order to keep the
costs as low as possible.
Staff has contacted all of the local references
of the Warner Group and all Cities contacted have had
nothing but positive comments about their performance,
prices and objectivity.
RECOMMENDATION:
Recommend that (1) The City Council authorize the
Mayor to execute a contract with the Warner Group on
behalf of the City for an amount not to exceed $10,000
for consulting services for assistance in the selection
of a new data processing system, and (2) the City Council
adopt the attached resolution entitled "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE
APPROPRIATION OF TEN THOUSAND DOLLARS ($1Q,000) FROM THE
GENERAL FUND AND THE WATER FUND FOR THE PURPOSE OF CON-
TRACTING WITH OUTSIDE CONSULTANTS TO PROVIDE ASSISTANCE
TO THE CITY IN THE SELECTION OF A NEW DATA PROCESSING
SYSTEM ".
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LYNWOOD AUTHORIZING THE APPROP-
RIATION OF TEN THOUSAND DOLLARS ($10,000)
FROM THE GENERAL FUND AND THE WATER FUND
FOR THE PURPOSE OF CONTRACTING WITH AN
OUTSIDE CONSULTANT FOR A NEW DATA PROCESS-
ING SYSTEM.
WHEREAS, the City Council recognizes the
need for a new data processing system exists in the
City of Lynwood; and
WHEREAS, the City Council agrees that the
use of an outside consultant is required in order to
assure that the City purchases the best data processing
system for its needs; and
WHEREAS, funds for such an expenditure do not
currently exist in the 1984 -85 budget:
NOW, THEREFORE, the City Council of the City
of Lynwood does hereby find, determine, order and resolve
as follows:
Section 1 . That the City Manager is authorized
to make the following appropriations:
FROM
General Fund unappropriated
fund balance $7,000
TO
1- 4301 -2202 $7,000
Professional and
Contractual Services
Water Fund unappropriated
fund balance $3,000
2- 4302 -2202 $3,000
Professional and
Contractual Services
Section 2 . This resolution shall become effective
immediately upon adoption.
PASSED, APPROVED AND ADOPTED THIS
DAY OF , 1985.
John D. Byork, Mayor
City of Lynwood
ATTEST:
Andrea L. Hooper, City Clerk
APPROVED AS TO CONTENT:
Barbara Fikel, Accounting
Manager
APPROVED AS TO FORM:
City Attorney
CITY OF LYNWOOD
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this
day of , 1985, by and between the City of Lynwood,
hereinafter referred to as "City" and The Warner Group, Manage-
ment Consultants, hereinafter referred to as "Consultant ".
City and Consultant, for consideration stated herein,
agree as follows:
1. Statement of Agreement
City hereby engages Consultant, and Consultant hereby
accepts such engagement, to perform the services herein de-
scribed for the compensation herein provided. Consultant
hereby assures that it has the qualifications, experience and
facilities to properly perform said services, and hereby agrees
to undertake and complete the performance thereof for the com-
pensation herein_ provided.
2. De scription of Services
The services to be performed by the Consultant are set
forth in Exhibit "A" attached hereto and incorporated herein
as though set forth in full.
- 1 -
3. Compensation
Compensation shall not exceed Nine Thousand Dollars
($9,000). In addition, reimbursement for Consultant's out -of-
pocket expenses shall not exceed One Thousand Dollars ($1
Consultant shall bill monthly as work progresses. Consultant
hourly fee is Eighty Dollars ($80).
4. Extra Services
City shall pay Consultant for services and expenses in
addition to the services described in paragraph 2, such amounts
as may in advance of the extra services and expenses be approv-
ed in writing by the City and the Consultant.
5. Prohi bition of Assiqnment.
This Agreement is one for professional services and is
not assignable by Consultant without the prior written consent
of the City.
6. Relations of the Parties.
Both parties to this Agreement agree that the relationship
of the parties shall be that of Consultant as an independent
contractor to the City, and that in no event shall Consultant
be considered an officer, agent, servant or employee of' the
City.
7. Attorney Fees.
In the event an action is filed by either party to enforce
rights under this Agreement, the prevailing party shall be
- 2 -
entitled to recover a reasonable attorney's fee in addition to
any other relief granted by the court.
8. Termination by City
Notwithstanding any other provision of this Agreement,
the City, by notifying Consultant in writing, may terminate
any or all of the services agreed to be performed under this
Agreement. In the event of such termination, Consultant shall
have the right and obligation to immediately assemble work in
progress and forward to the City. All charges outstanding at
the time of termination shall be payable by the City to Consul-
tant within thirty -five days following submission of final
statement by the Consultant.
9. Acceptance of Final Payment Constitutes Release
The acceptance by Consultant of the final payment made
according to the terms of this Agreement, shall operate and be
a release to the City, and every employee and agent thereof,
from all claims and liabilities to Consultant for anything
done or furnished for or relating to the work or services, or
for any act or neglect of the City relating to or arising our
of the work and this Agreement. Provided, however, that no
payment, final or otherwise, shall operate to release Consul-
tant from any continuing obligations pursuant to this Agree-
ment.
- 3 -
10. Notices.
Any notice required to be given hereunder shall be deemed
to have been given by depositing said notice in the United
States mail, postage prepaid, and addressed as follows:
To City:
City Clerk
City of Lynwood
11330 Bullis Road
Lynwood, California 90262
To Consultant:
Mr. Howard J. Goodman
The Warner Group
Management Consultants
5950 Canoga Avenue, Suite 670
Woodland Hills, California 91367
- 4 -
IN WITNESS WHEREOF, this Agreement has been executed by
the parties on the date and year first written above.
CITY OF LYNWOOD, a Municipal
Corporation of the State of
California
By
Charles, G. Gomez,
City Manager
ATTEST:
City Clerk
THE WARNER GROUP
By
Howard J. Goodman,
President
- 5 -
Exhibit A
X1
The Warner Group
MANAGEMENT CONSULTANTS
5950 CANOGA AVENUE, SUITE 670
WOODLAND HILLS, CALIFORNIA 91367
(818) 710 -8855
March 5, 1985
Ms. Barbara Fikel
Accounting Manager
City of Lynwood
11330 Bullis Road
Lynwood, California 90262
Dear Ms. Fikel:
I enjoyed meeting with you, Mr. Charles Gomez and Mr.
Don Fraser to discuss the City of Lynwood's data processing
planning. As you requested, we are pleased to submit our
letter outlining how The Warner Group may be of assistance to
the City in selecting the most appropriate data processing
system for its use.
BACKGROUND
The City of Lynwood presently utilizes a NCR 8250 compu-
ter system to process its payroll, financial and utility bill-
ing applications. The computer hardware is quite old and is
subject to frequent breakdowns. Maintenance costs are high
and there may be difficulty in obtaining spare parts in the
future. The software also is outdated. The programs are
batch- oriented and do not provide such important capabilities
as on -line inquiry and data base file management.
Consequently, it now is imperative that you replace this
hardware and software with modern, efficient and cost effec-
tive systems. Due to the importance of this decision, you
recognize that the hardware, software, systems approach, and
Ms. Barbara Fikel
City of Lynwood
March 5, 1985
Page 2
the vendor's ability to perform be carefully analyzed and
considered. As a result, you are requesting that we outline
how The Warner Group, working together with your personnel,
could provide technical support and guidance during the se-
lection process.
WORK PROGRAM
Our planned study approach would be as follows:
1. Conduct Finance Department Review - Initially, we
would interview appropriate management and opera-
tions personnel in the Finance Department. We would
discuss present needs as well as future plans and
develop a clear understanding of the interrelation-
ships of all functions within the Department. Our
primary purpose would be to gain an insight into the
types of information that would result in improved
operating capabilities and greater efficiencies.
Upon completion of the review, we would be able to
begin documenting the Department's overall informa-
tion requirements. This would include identifying
new applications adaptable to computerization and
highlighting appropriate modifications to the pre-
sent systems or procedures.
2. Define Information Needs and Requirements - Based
upon our interviews, fact - finding, review of avail-
able municipal systems and our experience with com-
parable cities, we would define the information re-
quirements and prepare a written narrative describ-
ing the overall needs of each function within the
Finance Department.
For each, we would determine the present and antici-
pated future volume statistics in order to gauge the
computer equipment requirements. Also, we would
identify those systems which should remain manual
and not be considered for computerization.
3. Develop General Systems Design - During this activi-
ty, we would utilize the results of the preceding
task to develop a general design of the required
information systems. We would consider various data
processing approaches including:
- Use of a data processing service bureau ver-
sus installing in -house equipment
Ms. Barbara Fikel
City of Lynwood
March 5, 1985
Page 3
- Centralized minicomputer versus distributed
microcomputers or a combination of both
- Low cost "public domain" software versus pro-
prietary programs
4. Prepare Request for Proposal - Next, we would pre-
pare a Request for Proposal (RFP) outlining the sys-
tem requirements which would be submitted to munici-
pal computer system vendors. The Request for Propo-
sal would provide the data processing companies with
uniform "ground rules" on which to prepare their
proposals. Among the items the companies would be
requested to include in their proposals would be the
following:
a. Proposed systems approach
b. System flexibility and expandability
C. Documentation to be provided
d. Control procedures
e. Proposed hardware specifications
f. Ability to interface with microcomputers
g. Word processing and office automation hard-
ware and software
h. Application run -times
i. Training to be provided
j. One -time software costs
k. Additional costs
1. Maintenance costs
M. Implementation plan
n. Vendor expertise in municipal systems
o. City responsibilities
p. Vendor responsibilities
q. Recommended output forms and reports
r. Spatial, electrical and environmental con-
siderations
S. Advantages of proposed system over competi-
tion
t. Proposed contract
5. Screen Prospective Vendors and Release Request for
Proposal - We then would assist the City in screen-
ing prospective data processing vendors. The pur-
pose would be to determine which of the dozens of
data processing system vendors are best able to re-
spond to the Request for Proposal and provide the
City with comprehensive financial systems. Some of
the criteria which we would use to screen the ven-
dors would include: experience in providing similar
systems (preferably in Southern California), quality
of client references, office location, type of
Ms. Barbara Fikel
City of Lynwood
March 5, 1985
Page 4
computer used and commitment to the government sector.
Based upon these and other criteria, we would release
the Request for Proposal to the three or four vendors
who offer the best combination of computer hardware
and application software. In this manner, we would
achieve the benefits of competitive bidding.
6. Provide Technical Analysis of Vendor Proposals -
After each of the participating companies submitted
its proposal, our next step would be to technically
review each to determine the hardware best able to
meet the City's requirements. We also would review
and validate each proposal for completeness and to
ensure that it answered the questions contained in
the Request for Proposal. Together with appropriate
City personnel, we would visit vendor facilities and
customers to assess the vendors' experience and abi-
lity to perform. We would rate, based on establish-
ed criteria, each of the hardware proposals and eli-
minate those companies that do not meet the require-
ments.
The City would have the responsibility for evaluating
the application software proposed by the prospective
vendors. We believe that this approach is most desir-
able for the City since it permits your personnel to
review their applications while allowing outside
consultants to be used in the more technical areas.
We would coordinate our work and findings with the
findings resulting from the City's software evalua-
tion.
7. Conduct Economic Analysis - At this point, we should
have all the information necessary to conduct a de-
tailed economic analysis and to estimate the costs
of implementing and operating the system. We would
consider all costs involved as well expected savings.
We also would estimate regular operating costs for
equipment, service, maintenance, telephone and commu-
nications, personnel, space and others. Every effort
would be made to identify and estimate any "hidden"
costs that might be expected. "Hidden" costs are
those that data processing vendors do not always
reveal to prospective customers. Some of these might
be for training, data transmission, costs during
testing and debugging phase, special electrical re-
quirements, security equipment, supplies and others.
8. Recommend Data Processing Vendor - Based upon our
economic analysis, our evaluation and validation of
Ms. Barbara Fikel
City of Lynwood
March 5, 1985
Page 5
the hardware proposals and the City's evaluation and
ranking of the software proposed, we would recommend
the company whose system best satisfies the overall
requirements of the City of Lynwood.
At the conclusion of the selection study, we would pre-
pare a written report containing our findings and recommenda-
tions. The report would incorporate the findings resulting
from the City's software evaluation.
OUR QUALIFICATIONS
We believe that The Warner Group possesses unique qualifi-
cations to assist the City of Lynwood in this important project.
These qualifications include:
1. Objectivity and Independence - Our firm would bring
a completely objective and independent viewpoint to
all aspects of the project. We neither sell nor do
we represent any computer equipment manufacturer or
software suppliers.
2. Pertinent Experience - Our firm has successfully
completed and has underway numerous similar projects
for small and mid -size cities in California. We
have considerable experience evaluating and working
with many of the vendors that may be considered. As
a result, we are familiar with all of the advantages
and disadvantages of each of the companies and the
alternative approaches they will be proposing.
3. Outstanding Personnel - Typically, consulting firms
assign a partner or principal to simply direct or
minimally participate in a study such as this. Our
firm, however, would assign only principals and se-
nior consultants to this engagement.
Due to the importance we attached to this engagement,
only the principals and experienced consultants of The Warner
Group would perform this work. Mr. Howard J. Goodman, a Prin-
cipal of The Warner Group, would be the primary contact for
this engagement and would have responsibility for its success-
ful completion. Mr. Daniel A. Beckley, also a Principal of
the firm, would perform an independent technical review of
Ms. Barbara Fikel
City of Lynwood
March 5, 1985
Page 6
the work. Mr. Jeffery S. Thacker, a Senior Consultant in the
firm, would be the primary consultant. No subcontractors are
used by our firm.
BENEFITS TO
THE CITY OF LYNWOOD
We believe that, as a result of following the approach
we have outlined, significant benefits should be derived by
the City. These include:
• The most appropriate hardware and software would
be selected.
• The City would be assured that the selected ven-
dor's system approach is technically feasible and
practical.
• The selected equipment would be expandable without
the need to reprogram each application.
• The equipment would be correctly configured there-
by avoiding the unpleasant surprises that often
result from a "trial and error" approach.
• The most cost effective system would be selected
since the capabilities of the computer and the
needs of the City would be closely matched, there-
by avoiding expenditures for excess capacity.
• All foreseeable costs and benefits would be identi-
fied prior to signing a data processing contract.
• Vendor references would be skillfully questioned
and rated.
• The City would benefit from the information and
experience we have gained performing similar as-
signments for other small and mid -size cities in
California.
In summary, by following our planned study approach, the
City of Lynwood should reach the correct decisions regarding
information systems since you would be apprised of all rele-
vant facts prior to signing a data processing agreement.
Ms. Barbara Fikel March 5, 1985
City of Lynwood Page 7
ESTIMATE OF
TIME AN D FEES
Our fees are based upon the actual amount of time spent
on an engagement. Our fixed fee to perform this work would
not exceed $9,000. We estimate that the elapsed time to com-
plete the assignment should be approximately eight weeks. In
addition, we are reimbursed for out -of- pocket expenses for
such items as travel and report reproduction. Our expenses
would not exceed $1,000. As is our usual practice, invoices
would be submitted for monthly payment.
Our composite hourly billing rate for the work shall be
$80. This represents a substantial discount from our normal
hourly rates which range from $75 to $135. Any additional
work for assignments that fall outside the scope of this en-
gagement also would be billed at $80 per hour. Such assign-
ments might include contract negotiation and implementation
assistance. Upon completion of this engagement we would be
prepared to outline in writing the assistance we could pro-
vide in these areas.
Thank you for this opportunity to provide management
consulting services to the City of Lynwood. We look forward
to assisting you in this most important project.
Very truly yours,
DATE: APRIL 2, 1985
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CHARLES G. GOMEZ, CITY MANAGER OkA-)
SUBJECT: PROPOSED RECLASSIFICATION OF SECRETARY POSITION
OBJECTIVE:
To have the City Council adopt the attached Resolution establishing spe-
cial assignment compensation entitled "Executive Assistant (Council /Manager)"
for the Secretary position in the City Manager's Office, and making an
additional appropriation to cover the costs.
FACTS
* Currently, clerical support in the City Manager's Office is provided
by a Secretary position;
* The incumbent in the position works for the City Council, the City Manager
and his staff. Much of the dictation and typing work performed by this
individul involves information of a confidential nature relative to per-
sonnel matters, financial data, redevelopment, cable television and
budgetary information;
* The position entails extensive involvement in the production and dis-
semination of the City Council Agenda. This includes editing and
ing Agenda items; Resolutions and Ordinances from the City Manager and
staff; assisting in the production of the Agenda and providing guidance
to clerical staff in the compilation of the Agenda;
* This individual assists in the processing of the City Budget; types
the Budget manual, forms and worksheets; types departmental Budget re-
quests; proof -reads and edits the completed Budget document;
* The incumbent also performs various other duties, including: processing
of all purchase requisitions; receiving phone calls /visitors and referrals
to appropriate departments; handles citizens complaints; maintains office
files and records; and handles all clerical work for the City Prosecutor;
* Maintains appointment calendars for the Council in general, and several
of the Councilmen in particular, and keeps appointment calendar for the
City Manager. In addition, the Manager /Council Secretary also maintains
the schedule for use of the Conference Room /Council Chamber so that use
of these rooms does not interfere with Council operations.
ANAT_,YSIS
Many of the duties (and necessary qualifications) performed by the Secre-
tary in the City Manager's Office exceed those usually done by a depart-
mental Secretary. For example:
* The job calls for that individual to work for the City Manager, which
means that the individual also must serve the Mayor and Council. Other
secretaries usually work for department heads;
* The job involves substantial work on the City Council Agenda, including
preparation of Ordinances, Resolutions, Contracts, Proclamations, etc.;
* Assignments are often given from oral instructions, or a written outline,
which requires independent judgment and decision making skills;
* Highly confidential records relative to: Budget, financial matters, City
Prosecutor work, and other areas of City -wide operation are handled in
this position. The individual often assists other departments in this
regard, as well, and must be familiar with their operations;
* Assists in Budget preparation.
Also, the position in the City Manager's Office requires more comprehensive
knowledge and skills. The individual must be familiar with all City func-
tions and general organization; be able to make decisions in accordance
with established policies; have the ability to follow involved and complex
written /oral instructions; and must have great skill in taking dictation
and typing. The proposed special assignment compensation of "Executive
Assistant (Council /Manager)" for the Secretary position in the Manager's
Office would carry with it a 8100 per month salary level. This is the
same pay given to a clerical pool leadperson.
RECOMMENDATION:
It is recommended that the City Council adopt the attached Resolution en-
titled. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADDING
THE TITLE 'EXECUTIVE ASSISTANT (COUNCIL/MANAGER,)' TO THE 1984/85 SALARY
SCHEDULE IN THE SPECIAL ASSIGNMENT COMPENSATION SECTION, AT A RATE OF
5100 PER MONTH, AND APPROPRIATING x300 FROM THE GENERAL FUND UNAPPROPRIATED
FUND 3ALANCE TO COVER SAID COSTS." �vM - --
AA T1''!'
L
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LYNWOOD ADDING THE TITLE 'EXECUTIVE
ASSISTANT (COUNCIL /MANAGER)' TO THE 1984/85
SALARY SCHEDULE IN THE SPECIAL ASSIGNMENT
COMPENSATION SECTION, AT A RATE OF $100 PER
MONTH, AND APPROPRIATING $300 FROM THE
GENERAL FUND UNAPPROPRIATED FUND BALANCE
TO COVER SAID COSTS
WHEREAS, the Secretary position in the City Manager's
Office performs duties which exceed those usually performed by a
departmental Secretary; and
WHEREAS, the Secretary position in the City Manager's
Office works for both the City Manager and the City Council; and
WHEREAS, the City Council has reviewed the additional
duties and responsibilities of the position and finds special
assignment compensation warranted:
NOW, THEREFORE, the City Council of the City of Lynwood
does hereby find, determine, order and RESOLVE as follows:
Section 1. The title of "Executive Assistant (Council/
Manager)" is added to the 1984/85 Salary Schedule in the special
assignment compensation section at a rate of $100 per month.
Section 2. The City Manager is authorized to make the
following appropriation:
- - - - - - F r o m - - - - - - - - - - - - - T o - - - - - -
Unappropriated Fund Balance - -- $ 300 01- 4101 -1101 Salaries - -- $300
General Fund
Section 3. This Resolution shall become effective immediate-
ly upon its adoption.
1985.
ATTEST:
ANDREA L. HOOPER, CITY CLERK
CITY OF LYNWOOD
APPROVED AS TO FORM:
CITY ATTORNEY
PASSED, APPROVED and ADOPTED this day of
JOHN D. BYORK, MAYOR
CITY OF LYNWOOD
APPROVED AS TO CONTENT:
CHARLES G. GOMEZ, CITY MANAGER
BARBARA FIKEL, ACCOUNTING MANAGER
DATE: APRIL 2, 1985
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DONALD J. FRASER, ASSISTANT TO THE CITY MANAGER'S
SUBJECT: CITY MOTTO CONTEST
BACKGROUND
At the meeting of March 5, 1985 Council expressed interest in
conducting a contest for a City Motto and suggested that this
task be undertaken by the Community Affairs Commission.
At the meeting of March 20, Commission members voted to accept
the task of o r g a n izi n g the contest and serving as a preliminary
selection committee. The contest will begin April 22, 1985 with
the mailing of the next newsletter and end May 20, 1985. The
newsletter will contain the official entry form, rules and
regulations and a pre- addressed mailing section. A sample of
this is attached for Council review and comment. The form will
be in two parts; on one side the entry will have a section for
the applicants name, address and phone number. On the other side
will be a space for the Motto. Upon receipt of the form at City
Hall, staff will number both sections, split them,a -nd_.store the
name and address section in the vault. The Mottos will then go
to the Community Affairs Commission for review and selection.
Forms for the contest will be sent to schools and Community
organizations and will be available at City Hall- Staff will
also prepare a press release for the local newspapers, announcing
the contest.
Winners will be awarded prizes at the July 16, 1985 Council
meeting. The prizes will be:
First Prize: $300
Second Prize: $100
ThirdPrize: $50
RECOMMENDATION
Council approve the attached rules and regulations and official
entry form for publishing in the April newsletter.
AGENDA ITEM[
�9
LYNWOOD CITY MOTTO
CONTEST
The City of Lynwood is searching for a City motto which will represent
and describe Lynwood. Here is your chance to become involved with City
activities. Below you will find the rules and regulations along with
an official entry form.
RULES AND REGULATIONS
1) All entries must be four words or less and be submitted on an
official application form. (Only one entry per form) Forms
are available at City Hall, 11330 Bullis Road, Lynwood, CA 90262.
2) Person submitting entry must have a verifiable Lynwood address.
City employees, City Officials and their families are not eligible
to participate.
3) Contest opens April 22, 1985 and closes May 20, 1985. Entries
postmarked or received after 5:00pm on May 20 will not be accepted.
Awards will be presented at the July 16, 1985 City Council meeting
at 7:30pm in City Hall council chambers. Winners will be notified
prior to July 16.
4) Prizes for first, second,
First prize: $300
Second prize: $100
Third prize: $50
and third places are as follows:
Note: First prize motto will be adopted as the new City motto.
5) Please type or print in ink the application form.
BE SURE TO INCLUDE YOUR NAME, ADDRESS, AN PHONE NUMBER.
--------------------- (Cut - along - dotted - line - and save - top - portion)
------------- - - - -- ---- --- -----
------------------------
i
i
i
i
Please accept my entry in the Lynwood
City Motto Contest. I have read and MOTTO ENTRY:
understood the rules and regulations
as stated above.
i
i
NAME
Address
i
Telephone NO. (four words or less)
i
i
Signature
(Fold along dotted line and mail to City Hall. BE SURE TO INCLUDE A STAMP)
Place postage
here
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
® IN
0 CITY OF LYNWOOD
WARRANT REGISTER
0 /00 /00 THROUGH 4/02/85
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WALTER MELSON
GLORIA USHER
LEAGUE OF CALIF CITIES
CITY OF LYNWOOD
STATE OF CALIFORNIA
CALIFORNIA FIRE ACADEMY
GREAT-WEST LIFE
BLUE CROSS OF S09 CALIF.
PAYROLL FUND
ACE LUMBER 6 SUPPLY
ADVANCED IMAGE SYSTEMS
AHS ASSOCIATES. INC.
ARROWHEAD DRINKING WATER
AT -LYN OFFICE SUPPLIES
AUDIO STATS EDUC SERV
AUTOTRON AUTOMOTIVE
BALL INDUSTRIES
BATTERY SPECIALTIES
YOLANDA BAYS
BENT MANUFACTURING CO9
BLUE DIAMOND MATERIALS
BOAND -DALY LUMBER C0.9
BORG- WARNER LEASING
PERRY BRENTS
JOHN BYORK
CAL STATE HEATING 6 AIR
PETE CARILLO JR9
CENTRAL BASIN MUNICIPAL
CIRCUS VARGUS
COMPATH
COMPTON BLUEPRINT
COUNCIL FOR INTERNATION9
DAMON CONSTRUCTION CO.
DONALD DOVE
DOWNEY MOWER 6 SAW CO
DYNA MED9 INC.
ALFRETTA EARNEST
ELECTRICAL DISTRIBUTORS
BETTE ESPESETH
HARVEY ESTRADA
MARINA ESTRADA
FEDERAL PROGRAMS
MERL FELKER
A9 ANN FIELDS
FIRE CHIEF MAGAZINE
BARBARA FITTS
FLEMING 6 ASSOCIATES
MARY FLORES
FOUNDATION FOR CROSS -
FOUNTAIN FLORIST
GREGORY FRANCOIS
FREEMAN TRAVEL
FRY OFFICE PRODUCTS
GARAGE FUND
NANCY GILPEN
DESCRIPTION
DEPOSIT REFUND - VOID
DEPOSIT REFUND - VOID
EMERG.PREPARE. SEMINAR
WORKERS COMP REPLENISH.
PERS FOR P/E 3/9/85
SEMINAR 3/24/85 WALLACE
LIFE INSUR. PREM 4/85
DENTAL INSUR PREM 4/85
PAYROLL FOR P/E 3/23/85
39 FT9 CAVING
DRUM WITH WIPER BLADE
CENTURY FREEWAY PROJECTS
WATER
OFFICE SUPPLIES
CASSETTES /EDUC SEMINARS
PERFORM EMMISION TEST
SOAP TANK# SOAP VALVE
BATTERIES
COMMSRS PAY 4 MEETINGS
DELINEATOR
APHALTIC CONCRETE
SILICA SAND /GRAFF9 REMVL
TELEPHONE SYSTEM
PERFORMING ARTS INSTRUC.
AUTO ALLOWANCE MARCH 85
MAINT CALL /CITY HALL
SPORTS OFFICIAL
WATER FOR MARCH 1985
DEPOSIT REFUND
MAINT. SERVICE MARCH 85
BLUE LINE COPIES /ALAMEDA
SUBSRIPT /URBAN TRANS.
DEPOSIT REFUND
COMMSRS PAY 3/6/85
LAWN EDGERS
REDI -RITE CLIPBOARD
MEETING /CONFERENCE EXP*
SOCKETS
COMMSRS PAY 2 MEETINGS
PIANO INSTRUCTOR
RECORDING SRV 3/5/85
HANDICAP HANDBOOK SURSRP
COMMSRS PAY 3/21/85
COMMSRS PAY 10/17/84
1 YEAR SUBSCRIPTION
COMMSRS PAY 3/6/85
WRKRS COMP ADMIN SERVICE
DEPOSIT REFUND
SERVICES
FLOWERS /W. H. REED
DEPOSIT REFUND
AIRLINE TICKETS /A.HOOPER
RUBBER STAMP
VEHICLE EXP APRIL 1985
COMMSRS PAY 3/21/85
PAGE 1
AMOUNT
15900 -
15900-
50.00
49086.66
489381.11
315.00
431.7E
2#018.91
1439394.18
16.59
339.01
79752.76
64.40
527.86
18.54
60.00
399.38
226.29
70.00
457.95
108.80
12603
19483908
432.00
175.00
255.00
10.00
479853.90
187.55
642.95
7.88
16.00
516.25
50900
776.22
94.34
51.10
31.96
40.00
300.00
50.00
92.00
25.00
15.00
18.00
25.00
193b5.00
15.00
344.00
28.76
15.00
13b.00
21.15
269195.77
25.00
Void
Void
Prepaid
Spoiled
5980
6037
6052- 6058
6059 - 6064
w
:i,
t�
CITY OF LYNWOOD
CHECK* NAME
N
6111
6112
6113
6114
6115
6116
6117
6118
6119
6120
6121
6122
6123
6124
6125
6126
6127
6128
6129
6130
6131
6132
6133
6134
6135
6136
6137
6138
6139
r' 6140
6141
6142
6143
6144
6145
e b146
6147
6148
r' 6149
6150
6151
T` 6152
6153
6154
r' 6155
6156
6157
0 6158
6159
6160
6161
6162
6163
• 6164
6165
6166
WARRANT REGISTER
0 /00 /00 THROUGH 4/02/85
CHARLES GOMEZ
RHEUBEN HALL
HAMMER SECURITY SERVICE
HASCO OIL COMPANY9 INC.
ROBERT HENNING
ROBERT HINDERLITER ASSOC
HOME -TECH PUBLICATIONS
IMPERIAL PIPE 6 SUPPLY
ORRIS JOHNSON
JONES CHEMICALS+ INC.
JONES LUMBER
JENNIFER JONES
NEBRASKA L. JONES
JOY CONSTRUCTION BLDRS
JUDICIAL DATA SERVICES
LUCILLE KANKA
KEYSTONE FORD
SHEILA KILGORE
KING BEARINGS INC.
EDNA KINNEY
KNOX INDUSTRIAL SUPPLY
LAMBERT TRANSMISSIONS
FRED LAVOIE
LIFE ASSIST
DAVID LITSINGER
LOS ANGELES CHEMICAL CO
COUNTY OF LOS ANGELES
COUNTY OF LOS ANGELES
COUNTY OF LOS ANGELES
COUNTY OF LOS ANGELES
LYNGATE PRINTING CO
LYNWOOD PRESS
LAWRENCE MADISON
MARDEN SUSCO
JAMES MATHEWS
WALTER MELSON
JUANITA MEZA
GEORGE MILLER CONST. CO.
MOBILE COMMUNICATION SER
PAULA MONTGOMERY
E•L. MORRIS
BARBARA NEWTON
NIXON -EGLI EQUIPMENT
NORMED
MAURA OWENS
PACIFIC BELL
BETTY PEPER
MARIA PINEDO
PRECISION AUTOMOTIVE
PRESS - TELEGRAM
PRUDENTIAL OVFRALL SUPL.
PRUDENTIAL OVFRALL SUPL.
PRUDENTIAL OVERALL SUPL.
PRUDENTIAL OVERALL SUPL.
ROY PRYOR
PRYORSON CONST. INC.
DESCRIPTION
AUTO ALLOWANCE MARCH 85
BIHALL DEPOSIT REFUND
SEC. SERVICE 3/19293/85
GAS• FLAMMABLE LIQUID
AUTO ALLOWANCE MARCH 85
O RLY SALES TAX SERVICES
HOME -TECH PUBLICATION
STREET LIGHTS+ POLE* ARM
COMMSRS PAY 3/21/85
3 1500 CYLS CHLORINE
DEPOSIT REFUND
MEETING /CONFERENCE EXP.
BIHALL DEPOSIT REFUND
DEPOSIT REFUND
PARKING ACTIVITY FEB 85
COMMSRS PAY 3/12/85
AUTO PARTS
DRAMA /ACTING INSTRUCTOR
FAFNIR BEARING
COMMSRS PAY 3 MEETINGS
SHOVEL
OVERHAUL TRANSMISSION
DEPOSIT REFUND
IMPACT PORT, SUCTION UNT
COMMSRS PAY 11/14/84
50 LB AQUA -CEL
PARKING CITATION TRANS.
LEASE OF BUILDING 4/85
L.A. CNTY ASSESSOR MAPS
PRISONER MAINT. FEB 1985
BUSINESS CARDS /BURGESS
PUBLIC NOTICE
DEPOSIT REFUND
SOLDER• MALLABLE SADDLE
BIHALL OVERCHARGE REFUND
DEPOSIT REFUND
DEPOSIT REFUND
DEPOSIT REFUND
MONTHLY MAINT. SERVICE
DEPOSIT REFUND
AUTO ALLOWANCE MARCH 85
COMMSRS PAY 3/20/85
BRACKET• PIN
BITE STICKS INSTA- GLUCSE
DANCE INSTRUCTOR
TELEPHONE SERVICES
COMMSRS PAY 3/6/85
DEPOSIT REFUND
AUTOMOTIVE PARTS
UTILITY MAINT WORKER AD.
UNIFORM SERVICE
UNIFORM SERVICE
UNIFORM SEPVICE
UNIFORM SERVICE
COMMSRS PAY 3/12/85
DEPOSIT REFUNU
PAGE
AMOUNT
280.00
85.00
313.20
1.856.27
175.00
19800.OU
70.70
19755.12
25.00
115.02
39000.00
30.68
85.00
770.00
29319.30
25.00
24.69
135.00
29.78
55.00
134.19
290.98
19300.00
652.96
15.00
176.20
19446.00
1x267.00
26.04
109.96
45.79
887.75
15.00
59.97
10.00
10.00
15.00
19000.00
279.50
30.Ou
175.Uu
25.00
293.12
406.27
30.00
886.6b
25.00
30.00
19.95
353.70
311.03
219.20
255.25
59.70
25.00
195u0.U0
e
t �
A
.3 l
1'
i
CITY OF LYNWOOD
CHECK# NAME
6167
6168
6169
6170
6171
6172
6173
6174
6175
6176
6177
6178
6179
6180
6181
6182
6183
6184
6185
6186
6187
6188
6189
6190
6191
6192
6193
6194
6195
6196
6197
6198
6199
6200
6201
6202
6203
6204
6205
6206
6207
6208
6209
6210
WARRANT REGISTER
0 /00 /00 THROUGH 4/02/85
GWEN DUNN RANDELL
RAPID PUBLISHING
EUGENE RAYMOND
REGENTS OF UNIV. OF CA
S.A. RENTERIA AUTO PARTS
JAN RICHARDSON
VIRGINIA ROBBINS
JAMES E. ROWE
SAFECO TITLE INSURANCE
GLORIA SALAZAR
LEE SAMPSON
SAN DIEGO FIRE EOUIP.CO.
CITY OF SANTA FE SPRINGS
SELF INSURANCE FUND
SHELL OIL COMPANY
ALMA SHORTS
SMART 6 FINAL IRIS CO.
FRED SMITH
SO CALIF EDISON COMPANY
SO CALIF GAS COMPANY
SO CALIF HOUSING ROUND
SOUTH GATE WSLE ELECTRIC
SPARKLETTS
ST. FRANCIS MEDICAL CTR.
ANNETTE STEWART
STODDARD COMPANY
FADEL N. TADROSS
TEXACO• INC.
LOUIS THOMPSON
TIMELY TEMPORARY SERVICE
TORO PACIFIC
TRW CREDIT DATA
ELOUISE TUCKER
U.S. POSTMASTER
GLORIA USHER
UTILITY BODY COMPANY
LUCILLE WALKER
JOE WANG
WEST PUBLISHING CO.
WESTERN GOVT. RESEARCH
WESTERN WASTE INDUSTRIES
WHEEL MAN TIRE SERVICE
WORDMAGDATA COMPANY
XEROX CORPORATION
TOTAL
DESCRIPTION
DEPOSIT REFUND
ACCT. TECH /CIVIL ENG AD
COMMSRS PAY 3/12/85
CPER CONSOL SERVICE 1985
AUTO PARTS
DEPOSIT REFUND
COMMSRS PAY 3/6/85
AUTO ALLOWANCE MARCH 85
MONTHLY INVOICE
COMMSRS PAY 3/6/85
COMMSRS PAY 3/12/85
UNIFORM SERVICE
CATV LEGAL SERVICES 2/85
LIAR. INS P/E 3/31/85
CREDIT CARD PURCHASES
DEPOSIT REFUND
DISH SOAP. MOP+ ETC.
SPORTS OFFICIAL
ELECTRIC SERVICE
GAS SERVICE
CONF. 4/16/85 - J. JONES
WATER TIGHT BOX
WATER• COOLER RENTAL
PMY EXAM /J. DEVORE
DANCE INSTRUCTOR
SADDLE
DEPOSIT REFUND
CREDIT CARD PURCHASES
AUTO ALLOWANCE MARCH 85
TEMP HELP /LUCY SEIPLE
BLADE9CONN LINK. PIN
CREDIT SERVICES
DEPOSIT REFUND
REPLENISH POSTAGE METER
DEPOSIT REFUND
COILS 0 -RINGS
COMMSRS PAY 10/17/85
AUTO ALLOWANCE MARCH AS
CODE BOOKS
MEMBRSHP RENEWAL 1985
RESIDENTAL SERVICE 3/85
TIRE SERVICE
TYPEWRITTER RIBBONS
MAINTENANCE FEB 1985
PAGE 3
AMOUNT
10.00
159.26
25.00
103.00
249.27
15.00
50.00
175.00
200.00
25.00
25.00
265.63
71.63
349225.U0
583.84
15.00
75.50
3.00
21.429.95
9,86
25.00
814.07
27.25
70.00
240.00
29659.85
1.260.00
169.37
175.00
923.20
114.85
30.20
15.00
19000.00
10.00
29.77
15.00
200.00
14.28
12.00
519568.87
254.50
134.19
480.34
L'�i 3CC�CiSCL
S 4349216.64
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►
1
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{
4
y
i
�s
CITY OF LYNWOOD
r
t CHECK* NAME
n
APPROVALl
Mnuu
WARRANT REGISTER
0 /00 /00 THROUGH 4/02/85
DESCRIPTION
Pik
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C
C�
PAGE 4
AMOUNT
t
1
1
r
►
V
, T)
FUND NUMBER 1 GFNERAL FUND
FUND NUMBER 2 WATER FUND
C� FUND NUMBER 3 TRAFFIC SAFETY FUND
FUND NUMBER 4 LIGHTING MAINTENANCE FUND
FUND NUMBER 5 CAPITAL IMPROVEMENT FUND
(' FUND NUMBER 8 GARAGE FUND
FUND NUMBER 9 RETIREMENT FUND
FUND NUMBER 23 SELF INSURANCE FUND
FUND NUMBER 27 H.C.D.A. FUND
FUND NUMBER 31 TRANSPORTATION FUND
FUND NUMBER 33 LANDSCAPE MAINTENANCE FUND
ALL FUNDS
I �
F
c
a
1 �
H
P
t
1
TOTALS BY FUND
242x045.43
9 7 #977.28
42.527.51
2x146.47
2x489.79
10x161.10
248.92
6x644.92
11#853.65
39202.79
149919.78
4349216.64
I
40
r
ORDINANCE
AN ORDINANCE AMENDING CHAPTER 19 OF THE
LYNWOOD CITY CODE BY ADDING ARTICLE VIII
RELATING TO INTERSTATE TRUCKS
THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES ORDAIN AS
FOLLOWS:
SECTION 1. Chapter 19 of the Lynwood City Code is hereby
amended to add Article VIII thereto, consisting of Sections
19 -215, through 19 -222, to read as follows:
ARTICLE VIII
INTERSTATE TRUCKS
Sec. 19 -215. Definitions.
The following words and phrases shall have the meanings set
forth, and if any word or phrase used in this article is not
defined in this section, it shall have the meanings set forth
in the California Vehicle Code; provided that if any such word
or phrase is not defined in the vehicle code, it shall have the
meaning attributed to it in ordinary usage.
(a) "Terminal" means any facility at which freight is
consolidated to be shipped or where full load consignments
may be loaded and off loaded or at which the vehicles are
regularly maintained, stored or manufactured.
(b) "Interstate truck" means a truck tractor and
semitrailer or truck tractor, semi - trailer and trailer with
unlimited length as regulated by the Vehicle Code Section
35401.5.
(c) "Transportation Engineer" means the traffic
engineer of the City of Lynwood or his authorized
representative.
(d) "Caltrans" means the State of California
Department of Transportation or its successor agency.
Sec. 19 -216. Purpose.
The purpose of this article is to establish procedures for
terminal designation and truck route designation to terminals
for interstate trucks operating on a federally designated
highway system and to promote the general health, safety and
welfare of the public.
- 1 -
At;MA ITEM
C9-1
Sec. 19 -217. Application.
(a) Any interested person requiring terminal access
for interstate trucks from the federally designated highway
system shall submit an application, on a form as provided
by the City, together with such information as may be
required by the Transportation Engineer and fees required
pursuant to Section 19 -218 (a) of this Code to the City of
Lynwood. The application shall include the name and
address of the applicant, the location of the terminal, the
preferred route (and alternate routes if appropriate),
evidence that the terminal, if located within the City,
meets established criteria and that said terminal's parking
and entries are adequate and such other information as the
Transportation Engineer may require.
(b) Upon receipt of the application, the Transportation
Engineer will cause an investigation to be made to ascertain
whether or not the proposed terminal facility meets the
requirements for an interstate truck terminal. Upon his
approval of that designation, he will then determine the
capability of the route requested and alternate routes,
whether requested or not. Determination of route capability
will include, without limitation, a review of adequate
turning radius and lane widths of ramps, intersections,
streets and highways and general traffic conditions such as
sight distance, speed, and traffic volumes. No access of a
federally designated highway system will be approved without
the approval of Caltrans.
(c) Should the requested route pass through the City
of Lynwood to a terminal located in another jurisdiction,
the applicant, in addition to complying with subsection (a)
hereof, shall comply with the application process of that
jurisdiction. Coordination of the approval of the route
through the City will be the responsibility of the entity
which controls the land use of the terminal. Costs for
trailblazer signs shall be as provided in Section 19 -218 (b).
(d) No interstate truck may leave a designated terminal
access route in the City of Lynwood except at an entrance
to an authorized terminal.
Sec. 19 -218. Fees and Costs.
(a) The applicant shall pay a non - refundable
application fee, as established by the City by resolution,
sufficient to pay the cost of the review of the terminal
designation and the review of the route and alternate route.
(b) Upon the approval of the terminal designation and
route by the City and by Caltrans, the applicant shall
deposit with the City of Lynwood sufficient funds as
established by resolution of the City Council to pay for
the purchase and installation of terminal trailblazer
signs. Trailblazer signs will be required at every decision
point in the City on route to the terminal. No terminal or
route may be used until such signs as may be required are
in place. Costs for trailblazer signs may be proportioned
in accordance with the procedures in Section 19 -219 (c).
- 2 -
Sec. 19 -219. Modifications.
(a) If all feasible routes to a requested terminal
are found unsatisfactory by the Transportation Engineer,
the applicant may request that the Transportation Engineer
notify the applicant of deficiencies, whereupon the applicant
may request the modifications necessary to make the route
acceptable. All costs of engineering, construction and
inspection will be the responsibility of the applicant.
Except when the retrofitting of deficiencies is within the
jurisdiction of Caltrans, the actual construction will be
done by the City or by a contractor acceptable to it.
(b) In the event that any work to remedy deficiencies
is to be done by the City, the applicant shall deposit with
the City of Lynwood the estimated cost of such work. Adjust-
ments between the estimated and actual cost shall be made
after completion of the work and any difference between the
actual and the estimated cost shall be billed or refunded to
the applicant, as the case may be. When the work is done by
the applicant, the applicant may file with the Transportation
Engineer, on a form satisfactory to the Transportation Engineer,
a statement detailing the actual costs of construction for
the modifications. Modifications shall be limited to the
reconstruction of curbed islands, curb returns and appurtenant
structures; relocation of above - ground fixtures such as
traffic signs, traffic signal standards, traffic signal
controllers, street light standards and fire hydrants within
the curb return area; and intersection approach markings
together with traffic signal detection devices. Required
modifications shall not include reconstruction of any pavement
or street surface not related to the above.
(c) If at any time within 5 years from the date of
completion of the modification by the applicant, should any
applicant seek terminal approval which would use the route
upon which such modification was accomplished, any such
applicant's fee may include that applicant's proportionate
share of the modification, as determined by the Transportation
Engineer, which fee shall be disbursed by the City of Lynwood
to the applicant who paid for the retrofitting as well as
to any applicant who contributed to the cost of retrofitting
under this subsection. Nothing herein shall require the
payment of a proportionate fee if the applicant doing the
work failed to file the report with the Transportation
Engineer required by subsection (b) above.
Sec. 19 -220. Revocation of Route.
The Transportation Engineer may revoke any approved terminal
or route if the terminal or route becomes a traffic hazard for
vehicular traffic or if there is a failure to pay the fees or
costs payable by the applicant pursuant to this Code. A traffic
hazard includes the inability of interstate trucks to negotiate
the route or said vehicles causing unsafe driving conditions for
other vehicular traffic or pedestrians.
Sec. 19 -221. Appeal Process.
(a) If the Transportation Engineer denies terminal
designation, route feasibility or revokes a previously
approved terminal or route, the applicant /terminal owner,
within ten (10) working days following the date of receipt
of the decision of the Transportation Engineer may appeal
said decision to the City Council in writing. An appeal
shall be made on a form prescribed by the Department of
Public Works and shall be filed with the City Clerk. The
appeal shall state specifically wherein there was an error
or abuse of discretion by the Transportation Engineer or
- 3 -
wherein its decision is not supported by the evidence in
the record. Within ten (10) working days of the filing of
the appeal, the Transportation Engineer shall transmit to
the City Clerk the terminal application, the sketches of
the revoked route and all other data filed therewith, the
report of the Transportation Engineer, the findings of the
Transportation Engineer and his decision on the application.
(b) The City Clerk shall make copies of the data
provided by the Transportation Engineer available to the
applicant and to the appellant (if the applicant is not the
appellant) for inspection and may give notice to any other
interested party who requested notice of the time when the
appeal will be considered by the City Council.
(c) If Caltrans and not the Transportation Engineer
denies or revokes terminal access from federally designated
highways, no appeal may be made to the City Council, but
must be made to Caltrans as may be permitted by Caltrans.
Sec. 19 -222. Severability.
If any section, subsection, sentence, clause or phrase of
the Ordinance is for any reason held to be invalid, such decision
shall not affect the validity of the remaining portions of this
Ordinance, and each section, subsection, sentence, clause or
phrase thereof, irrespective of the fact that any one or more
sections, subjections, sentences, clauses or phrases be declared
invalid.
SECTION 2. The City Council finds and declares that this
Ordinance is required for the immediate protection of the public
peace, health and safety for the following reasons. Sections
35401 of the Vehicle Code prohibits interstate trucks from
utilizing local streets except as permitted by Section 35401.5,
as implemented by a local ordinance. The State of California
is expecting uniform enforcement of these sections on January 1,
1985. The enactmant of this ordinance is necessary for the City
to implement Section 35401.5 of the Vehicle Code to allow terminal
access for such interstate trucks in a manner consistent with
the preservation of the public health, safety and welfare.
Therefore, this ordinance shall become effective immediately.
SECTION 3. The Clerk of the City of Lynwood is hereby
directed to cause this ordinance to be published by one insertion
in the , a newspaper of general circulation
printed, published, and circulated in the City of Lynwood and
hereby designated for that purpose by the Council of Lynwood.
First read at a regular meeting of the City Council of said
City held on the day of , 19 , and finally
ordered published at a regular meeting of said Council held on
the day of 19
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
JOHN D. BYORK, Mayor
City of Lynwood
ANDREA L. HOOPER, City Clerk
City of Lynwood
APPROVED AS TO FORM:
Z
CITY ATTORNEY
APPROVED AS TO CONTENT:
JOSEPH Y. WANG, P.E.
Director of Public works /City Engineer
CITY OF LYNWOOD
ROUTE APPLICATION
INTERSTATE TRUCK TERMINAL
Application No. Date:
1. 2.
Print type name of applicant Print type name of Terminal
3. 4.
Print type address of applic. Print type address of Term.
5. 6.
Telephone Number Telephone Number
7. PREFERRED ROUTE (Describe and attach sketch)
8. ALTERNATE ROUTE(S) (describe and attach sketch(s)
9. DESIGNATE EXITS) FROM FEDERALLY DESIGNATED HIGHWAY:
10. CHECK CRITERIA WHICH ESTABLISHES YOUR TERMINALS DESIGNATION:
A. FULL Loan consignments loaded or off loaded
B. Freight consolidated for shipping
C. Maintenance, storage or manufacturing facility of
Interstate Trucks
11. EVIDENCE THAT TERMINAL PARKING AND TERMINAL ENTRIES ARE
ADEQUATE. FURNISH SKETCH, 1" = 40':
THE APPLICANT CERTIFIES THAT THE ABOVE INFORMATION IS CORRECT TO
THE BEST OF HIS /HER ABILITY. THE APPLICANT ALSO CERTIFIES THAT
HE /SHE HAS READ ORDINANCE NO. AND AGREES TO THE
REQUIREMENTS OF SAID ORDINANCE.
Date:
Siznature ter Owner ' ape/print name or te- owner
APPLICA :0—N FEE S VON -RE7 DABLE PAID
INVESTIGATION
A. Applicant(s) terminal meets requirements for interstate truck
terminal:
Yes No (if no indicate reason(s)
Additional Fees Required
B. Route approved:
Preferred Alternate Other (describe)
C. Caltrans approval of access from federally designated highway:
Yes No (if no indicate reason(s)
Signature of Caltrans Representative Date
D. Route improvements:
Requirements
Estimated costs for improvements
E. Other affected agencies approval (cities or County)
Signature of Agency Office
APPROVE D ED:
Transportation Engineer
Da t e
PERMIT FEE PAID: RECEIPT -NC. & DATE:
APPPO�'ED,'DE�7IED:
Public wor' {s Director Date
CITY OF LYNWOOD
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
OFFICE OF THE CITY CLERK
lNrER- OFFICE MEMO
DATE: March 29, 1985
TO: Honorable Mayor and Councilmembers
FROM: Andrea L. Hooper, City Clerk
SUBJECT: APPOINTMENT - HCDA BOARD
The Regular Council Meeting of March 19, 1985, Councilman
Henning nominated Rev. John Hopkins for the one vacancy on
the Housing and Community Development Board.
Nominations were moved, seconded and closed.
Appointment - April 2, 1985
AGENDA ITE14
6),
CITY OF LYNWOOD
1 tot . � ',� 1 1330 BULLIS ROAD
�� LYNWOOD, CALIFORNIA 90262
OFFICE OF THE CITY CLERK
INTER- OFFICE MEMO
DATE: March 21, 1985
TO: Honorable Mayor and Councilmembers
FROM: Andrea L. Hooper, City Clerk
SUBJECT: INFORMATION ONLY - ONE (1) VACANCY PLANNING COMMISSION
Word has been received in the City Clerks Office that
Chris Hodge, member of the Planning Commission, has resigned.
Nominations - second meeting in April
Appointment - first meeting in May
AGENDA ITEM
aa3
i�T
OFFICE OF THE CITY CLERK
DATE:
TO:
FROM:
SUBJECT:
CITY OF LYNWOOD
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
March 21, 1985
Honorable Mayor and Councilmembers
Andrea L. Hooper, City Cler4
INFORMATION ONLY - ONE (1) VACANCY ON PERSONNEL BOARD
Announcement of one (1) vacancy on the Personnel Board for
expiring term of Nancy Gilpen.
Nominations - second meeting in April
Appointment - first meeting in May
AGENDA ITEM
10 �
INTEROFFICE MEMO
ANNUAL L�
SPECIAL EVENICX3X
I Y U� LYIIITIUU
a " 11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(213) 337 -0800
NOTICE OF INTENTION FOR CHARITABLE SOLICITATION
BY
City of Hope -A National Medical Center
IN THE CITY OF Lynwood
ADDRESS
208 W . 8th Street
CITY
Los Angeles
ZIP CODE
90014
TELEPHONE
1 626 - 4611
DATE ORGANIZED INCORPORATED
TAX EXEMPT
PREVIOUS LICENSE NUMBER
1913 Yes 953435919
PROCEEDS TO BE APPLIED TO WHAT PURPOSE /USE? P roceeds
to be used for free patient care an
research in catastrophic diseases at
the City of Hope.
TYPE OF APPEAL
TYPE OF DONATIONS
S) OF SOLICITATION
TERM OF REQUESTED LICENSE!PEP.MIT
RESIDENTIAL X` _
COh1MERCEiINDUSTRY
Funds
rR V9 /8 70 6/30/85
"O0 /985
To6/30/85
GOALS
SOLICITATION WILL BE MADE BY
INDICATE COMPENSATION, SALARIES,
LOCAL
PAID SOLICITORS _ TV /RADIO
BOX OFFICE _
COMMISSIONS ETC. PAID TO
STATE OETA I LS ON )
STATE
VOLUNTEERS XX MAIL
OTHER
_
CONDUCTORS _ MANAGERS_
REVERSESIDE
NATIONAL
NEWSPAPER SALE
PROMOTORS _ SOLICITORS_
• NAME OF ORGANIZATION TO BE BENEFITED
ADDRESS
TELEPHONE
s
626 -4611
- City of Hope Hospital
Duarte, Ca
DATE OF ACTIVITY
6/9/85
t DESCRIPTION OF WHAT IT DOES
LOCATION OF ACTIVITY
See Attached
Lynwood and all of Sou�agiorni
TAX EXEMPT NO
953435919
= ADMISSION TO EVENT BY
NUMBER PRINTED
NUMBERED
PRICE WITH TAX
TICKET INVITATION DONATION
PROJECTED EXPENDITURES FOR THIS SOLICITATION.
PRIZES PUBLICITY
TRANSPORTATION
LABOR $12 8 ,476 TELEPHONE $1,620 RENTAL- EQUIPMENT
FOOD STATIONERY
PURCHASE - EQUIPMENT
FAVORS ADVERTISING $
• E
RESERVATION CHARGES
MUSIC FOOD RESOLD
$ 50 ,737
(PER PLATE COSTS)
POSTAGE DECORATIONS
MERCHANDISE SOLD
PRINTING ENTERTAINERS
OTHER EXPENSE Off22ce
$5,357
COSTUMES RENTAL - BUILDING
Payroll la p xes ' -- - $6,547
UNIFORMS PERMITS- LICENSE
TOTAL $ 208, 10 7
OFFICERS NAME AND TITLE (TWO REQUIRED)
ADDRESS
TELEPHONE
Print name & title A. Bolsk , P s dent
208 til.
8th Street
626 -4611
Signature 1.
Los Angeles,
Ca 90014
626 -46
Print name &title Lee Graff, President
208 w.
8th Street
S cnature :�
Los Angeles,
Ca 90014
?ERSON IN CHARGE OF APPEAL
ADDRESS
TELEPHONE
dike i booms �^ampaign Directs
Print name
208 11.
8th Street
626 - 4611
Los Angeles, Ca 90
Signature !� / r
NSTRUCTIONS Complete in detail Write "None /Not applicable" if appropriate. President and Secretary signatures are preferred. Attacn name: address )t
Dtf cars, directors of the organization. List all contribut)ons and their use or expenditure for calendar year immediately preceding this solicitation or provide annual
ludit For special event solicitation for another Organization, attach authorization therefrom.
City of
Date Approved
City Clerk
Seal
AGENDA ITEM
4 ��
SATE OF CALIFORNIA i^
FRANCHISE TAX SOARO
SACRA,' FNTC! (:AL!FOF+,•Ita
July 28, 1980 . _
In reply refer to
344:WBH:bad:g
City of Hope
208 West Eighth Street
Los Angeles, CA 90014
Purpose : Charitable /Scientific
Foz:,, of Organization • Corporati.or.
Accounting Period Ending: September 30
Organization Number : 0948790
On the basis of the information submitted and provided Your present
operations continue unchanged or conform to those proposed in your
application, you are exempt from state franchise or income tax under
Section 23701d, Revenue and Taxation Code. Any change in
character or purpose of the organization must be reported immediately
to this office so that we may determine the effect on your exempt
status. Any change of name or address also must be reported.
You are required to file Form 199 (Exempt Organization Annual
Information Return) or Form 1998 (Exempt Organization Annual
Information Statement) on or before the 15th day of the 5th month (4
1/2 months) after the close of your accounting period. See annual
instructions with forms for requirements.
You are not required to file state franchise or income tax returns
unless you have income subject to the unrelated business income tax
under Section 23731 of the Code. In this event, you are required to
file Form 109 (Exempt Organization Business Income Tax Return) by the
15th day of the 3rd month (2 1/2 months) after the close of your
annual accounting period.
If the organization is incorporating, this approval will expire unless
incorporation is completed with the Secretary of State within 60 days.
Exemption from federal income or other taxes and other state taxes
r equires separate applications.
This exemption effective as of January 1, 1980.
Robert Lute, `tanager
Exempt Organization Section
:'elaphone ( 800 ) 3:32 -57 1 1
cc R - chard A Cohn
Registrar of Charitable Trusts
Internal Revenue Service
Washington, D.C. 20224
Date:
> City of Hope Research Institute
1450 East Duarte Road
Duatre, California 91010
Department of the Treasury
Employer Identification Number.
95- 3432210
Key District:
Los Angeles
Accounting riod Ending:
Faunntlation Status Classification:
509(a)(1) & 170(b)(1)(A)
Advance Ruling Period Ends:
September 30, 1984
Person to Contact:
Contact Telephone Number_
Dear Applicant:
Based on information supplied, and assuming your operations will be as stated
in your application for recognition of exemption, we have determined you are exempt
from Federal income tax under section `531(c)(3) of the Internal Revenue Code
Because you are a newly created organization, we are not now making a final
determination of your foundation status under section 509(a) of the Code. However,
ue ::ave determined that you can reasonably be expected to be a p supported
organization described in section 509(a) (1) & 170(b) (1) (.�) (vi) .
Accordingly, you w ill be treated as a publicly supported organization. and not
as a private foundation, during an advance ruling period. This advance ruling period
begins on the date of your inception and ends on the date shown above
7ithin 90 days after the end of your advance ruling period, you must s'.,bmit
`o your key District Director information needed to determine wn ether you nave met
the r equirements of the applicable support test during the advar.C2 r111rg per �
If you establish that you ' have peen a p mod.
P ublicly supported organization, you '.v111
be Classified as a section 5 09(a)11t or 509(a)(2) orgar_izatlon as :ong as ;ou
continue to meet the requirements of the applicable succor- test
..eeL - -� You do
t::e public - t
support
dLl. ^_�7 t'Q 3d`Ia:1Ce ruling period. you ^c
JlaSSLfied as a private foundation for Future periods Al
as a private foundation. you ,v111 be t a to d so,
;� you a classified
re as a private foundation from t ;ate
Of your _nceptlon for purposes of sections 50 ' and 4940
]r antors and donors may re' y on the d to
n B.. rm_n.'_-.J. ^. _ .3_ j ^' are not br_7
.JLndat_0 ua'.__ 90 days 3_ end ^f OL'. advance v, ar - a
S..•_ ne adv Ce ruling peel _
ec'1 =red infJ'-at:.o' QOrdayS, �rantCrS _d �Jd jJj
uC
COnt_ ue to rely on the advance eLe 1 ^ t On and may
r 3 1 until erV' e es a
'o'er7. aL1 oa bf y011r :CU a _C mars __
e treated as 3 SeCt_01 �0�3(a�( � t1S -towe. ter, 1f nOt_Oe tna you !i1__ nO _On
eve. ^.ue 3 1' et o='3an_zat_on is c'lblis :red = sternal
u 1 11 7.rantCrs and donors may not . 0^
4 _2 O. 3:Cn C1b1; at _y ...1s determina_icn a ter
ion Also a 7 � r do l or _
e - er -
_na _ort __ -e Or o r3 t0 Jr may no r ?ly Cn t.._3 509(a)(1)
vas part resconsl le : �- _
'Jr. :35 a1:3re _..e a
r VO _ 3 : _ �2 -fat -- esul .ed "OUP 'CSS O ^ Sect _ .:n 309(a)(1) J_a.:3,
Oe _eTc ed f7= __as3___Oa ..,:. ^ 33 3 �C ^ V (
509
M -6483 (6 -77)
• If your sources of support, or your purposes, character, or method of operation
` change, please let your key district know so that office can consider the effect
of the change on your exempt status and foundation status. Also, you should inform
your key District Director of all changes in your name or address.
Generally, you are not liable for social security (FICA) taxes unless you file
a waiver of exemption certificate as provided in the Federal insurance Contributions
Act. If you have paid FICA taxes without filing the waiver, you should contact
your key District Director. You are not liable for the tax imposed under the
Federal Unemployment Tax Act (FUTA).
Organizations that are not private foundations are not subject to the excise
taxes under Chapter 42 of the Code However, you are not automatically exempt from
other Federal excise taxes. If you have questions about excise, employment, or other
Federal taxes, contact any Internal Revenue Service office.
Conors may deduct contributions to you as provided in section 170 of the Code
Bequests, legacies, devises, transfers, or gifts to you or for your use are
deductible for Federal estate and gift tax purposes if they meet the applicable
provisions of sections 2055, 2106, and 2522 of the Code.
You are required to file Form 990, Return of Organization Exempt from Income
Tax, only if your gross receipts each year are normally more than 510,000. If a
return is required, it rust ce filed by, tine 15th day of the fife: month after the
end of your annual accounting period. The law imposes a penalty of $10 a day, up to
a _ax_mum of �55,000, .ahen a return is filed late, unless there is reasonable cause
for the delay
:ou are not required to file Federal income tax returns unless you are subject
:o -ne tax on unrelated business income under section 511 of tie Code. If you are
suc,;ect to this tax. you must file an income tax return on Form 990 -T. In this
_otter. we are not deter:-ining 'r: het er any of your present or proposed activities
are nreiated trade or cusi.ness as defined in section 513 of tie Code.
.ou need an employer ident ification nu mber even if you have no employees If
an _oyes _ de nti._ - _at1Jr. number , as not en tered en your application, a numbe
r
ce assigned to you and you will ce advised of it. ?lease use that number on
- 'ou .__e and in all corresuondence wi 'n t' - e :eternal Revenue Service
e a -e in � your Key District Director of is ac:_on Because e t is
zculd nel" resolve any questions about your exempt status and foundation
:a you S nout: A eep It In you permanent records.
you nave any ques :_0 ^.s. please contact ....3 person '.v name and telep"no e
- are snc*Vn in :ne neading of t� le ::er
3incerely yours.
k J- '_ ° -
Peter K. Bros
_.._e f. Rul_n;s 3act_or Z
°ecn.._oa_ Bran_..
M -6483 (6 -77)
CITY OF HOPE AND AFFILIATES
ANNUAL REPORT
FISCAL YEAR ENDING SEPTEMBER 30, 1984
(000 Omitted) ACTUAL
UNRESTRICTED REVENUE FROM ALL SOURCES
Net Patient Service Revenue
Auxiliaries
Research Grants
Bequests
Organizations and Foundations
Individuals
Appeals and Campaigns
- Other Income
TOTAL REVENUE
CAPITAL IMPROVEMENT AND EQUIPMENT
IOjAL _ REVENUE = AND = CAPIJOL_bDDITIONS
EXPENSES OF ALL ACTIVITIES
Operating Expenses Before
Fund Raising
General and Administrative
Social Services and Public
Health Education
TOTAL EXPENSES
DEPRECIATION EXPENSE
TOTAL EXPENDITURES
== ---------- -- - ---
Depreciation
and Other Expenses
Information and
Additional Information Regarding Capital Additions:
4�
$45,684
13,893
8,609
6,608
4,085
4,001
1,343
5,084
9, 0
$ 3,898
122&129
$77
2,754
2,816
1,483
$84, 587
3,124
U NAII ;
RESTRICTED = REVENUE _FOR CAPITAL ADDITIONS (Not Included Above)
ADDITIONS TO _______________ PROPERTY AND EQUIE 8 a
22 T
ASSETS - CURRENT UNRESTRICTED
Cash $ 1,107
Receivable from Affiliated Organizations 2,706
Receivable from Third Party Payors of Medical Insurance 17,223
Prepaid Hospital Supplies and Expense 1,553
Research Grants and Other Receivables 1,640
TOTAL CURRENT ASSETS $2 =
ASSETS - OTHER UNRESTRICTED
Marketable Securities $ 474
Notes Receivable Secured by Deeds of Trust 208
Contributed Buildings and Unimproved Land Not Used 3,105
in Operations
Other 2,898
TOTAL OTHER ASSETS 6,685
PROPERTY AND EQUIPMENT USED IN OPERATIONS,
Less Accumulated Depreciation $37,242
RESTRICTED FUNDS FROM BOND ISSUE FOR RENOVATION AND
$ 7,833
EQUIPMENT, HELD BY TRUSTEE
RESTRICTED BUILDING FUND
$ 3,157
RESTRICTED ENDOWMENT FUNDS (Principal to be kept in Perpetuity)
$ 7,762
RESTRICTED DEFERRED GIFTS
$ 4,048
TOTAL ASSETS
LIABILITIES - CURRENT
Accounts Payab a and Other Accrued Liabilities
$ 6,862
Notes Payable - Union Bank
8
Accrued Salaries and Vacation Pay
5,042
Current Maturities of Long -Term Debt
11
TOTAL CURRENT LIABILITIES
$1 9,9 15
LIABILITIES - OTHER
Long -Term Debt Less Current Maturities
$17,105
Restricted Funds
4,137
TOTAL OTHER LIABILITIES
$21,24'
OTAL LIABILITIES
2222=
= ==A;As