HomeMy Public PortalAboutResolution 20-28 Destruction of Records rJ
City of McCall
RESOLUTION NO. 20-28
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MCCALL, IDAHO
RELATING TO ADMINISTRATION, AUTHORIZING THE DESTRUCTION OF RECORDS;
AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED by the City Council of the City of McCall:
WHEREAS, the City of McCall accumulates and retains records for public purposes; and
WHEREAS, the City of McCall adopted a records management policy on December 17, 2009; and
WHEREAS, the records listed on Exhibit A which are annexed hereto and made a part of this
resolution as if included in its entirety, are no longer needed for public purposes; and
WHEREAS, the records currently occupy facilities that could better be used for other purposes.
NOW,THEREFORE,BE IT RESOLVED by the Mayor and Council of the City of McCall,
Valley County Idaho as follows:
SECTION 1: The City Clerk is authorized to destroy all records contained in Exhibit A.
SECTION 2: This resolution shall be in full force and effect upon its passage and approval.
PASSED and approved by the City Council of the City of McCall this 19'h day of November 2020.
CITY OF MCCALL
Valley County, Idaho
Robert S. Giles, Mayor
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Resolution 20-28 Council Schedule
November 19,2020 Page 1 of 2
Resolution 20-28 Exhibit A
Box# Label Description Date Eligible for
Destruction
2 FY14 AP Checks 76210-76544 l/l/2020
13 Council Packets January thru September 2014 l/l/2020
268 lCouncil Packets 1999 1/l/2006
275 Council Packets 1998 l/l/2005
449 Council Packets 2002 1/l/2008
452 Council Packets Sept thru Dec 2004; Jan thru April 2005 1/1/2011
453 Council Packets 4/28/05-12/8/05 1/1/2011
506 Council Packets January thru July 2006 1/1/2012 ,
507 Council Packets August thru December 2006 1/1/2012
571 Council Packets Jan thru July 2007 1/1/2013
573 Council Packets August thru December 2007 1/1/2013
585 Council Packets July thru December 2008 1/1/2014
Alcohol Catering Permits 2009-2010; Public Record Requests 2010; Expired
610 Insurance Policies 2010; Expired Recreation Cards 2001-2009; Recreation 1/1/2016
Scholarships 2010
637 Council Packets Jan thru August 2009 1/1/2015
638 Council Packets Sept thru Dec 2009; Jan thru Feb 2010 1/1/2016
FY2009 - Accts Payable Registers; Cash Requirement Reports; Closed Purchase
682 Orders; Misc Vendor Correspondence; Invoice Registers; Urban Renewal Checks 1/1/2015
1219-1268; Urban Renewal Voided Checks; Accts Payable Voided Checks
757 Council Packets March thru September 2010 1/1/2016
758 Council Packets 10/7/10 - 5/27/11 1/1/2017
760 Council Packets 2/23/12 - 10/11/12 1/1/2018
827 Accounts Payable Checks FY2012 71805-72147 1/1/2018
FY2012: Invoice Registers; Cash Requirement Reports; Check Registers; Vendor
Correspondence; Accts Payable Voided Checks; Urban Renewal Checks 101330-
832 101366; City Manager Correspondence on Sewer Litigation Expense Data; Closed 1/1/2018
Purchase Orders; W2-1099 Vendor File 2007-2011
2011 Federal Taxes; FY2012: PERSI; VALIC; State Income Taxes; Federal Taxes;
833 Dept of Labor Unemployment Insurance worksheets 1/1/2018
849 Council Packets 1/10/13 - 8/23/13 1/1/2019
850 Council Packets 10/25/12 - 12/14/12; 1/25/13; 9/12/13 - 12/20/13 1/1/2019
904 Accounts Payable Checks FY2013 73691-74026 1/1/2019
2010 Year End 1096 Reconciliation Checklist; FY2013: Accts Payable Voided
Checks; Urban Renewal Voided Checks; Urban Renewal Checks 1368-1385,
909 10137-101386; Check Registers; Invoice Registers; Vendor Correspondence; 1/1/2019
Packing Slips
Resolution 20-28 Council Schedule
November 19, 2020 Page 2 of 2