HomeMy Public PortalAbout06-29-1998 Budget Session
.
.
.
439
MINUTES
IDLLSBOROUGH TOWN BOARD
JUNE 29, 1998
8:30 AM, Police Department Training Room
The Hillsborough Town Board held a Budget Session on June 29, 1998 at 8:30 AM in the
Police Department Training Room. Present for the Board Meeting were Mayor Horace H.
Johnson, Sr. and Commissioners Catherine Martin, Frances Dancy, Kenneth Chavious, and
Evelyn Lloyd. Absent from the meeting was Commissioner Richard Simpson. StatTPresent
were Town Manager Eric Peterson, Finance Director Sherry Carter, Town Clerk Donna
Armbrister.
Mayor Horace H. Johnson, Sr., called the meeting to order at 8:34 AM.
Mayor Johnson reported on the progress of a program he is working with to site a
Performing Arts Center. He explained that in order for Hillsborough to be considered as a site,
the Town would need to submit a letter of interest before Ju]y 31, 1988.
By consensus, the Board authorized the Town Manager to write this letter of interest.
Commissioner Kenneth Chavious arrived at the meeting at 8:40 AM.
Mayor Johnson also reported on the possible availability of grant funding from the
Division of Water Quality.
1. PUBLIC CHARGE
Mayor Johnson read the Public Charge.
II. ADDING ITEMS TO THE PRINTED AGENDA
Town Manager Eric Peterson added the following items to the printed agenda:
Item IVB.
Consideration of Miscellaneous Year End Budget Encumbrances
Item IVe.
Consideration of a Reso]ution Authorizing the Town Manager, the
Finance Director, and the Town Clerk to conduct business on
behalf of the Town with First Citizens Bank's Trust Company.
Change Item VIA to VIB.
Item VIA.
Consideration of an Ordinance amending Chapter 14 of the Town
Code to allow the town to Participate Financially in the cost of
Extending the Town's Water and Sewer Utilities Systems to
1
.
.
.
:~ ,
440
Properties Located Outside the Town.
III.
AUDIENCE COMMENTS
A. Matters on the printed agenda
There were no comments.
B. Matters not on the printed agenda
There were no comments.
IV. BUDGET
A. Miscellaneous Year End Budget Amendments
Finance Director Sherry Carter reviewed the Year End Budget Amendments.
Upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board
moved to approve the Year End Budget Amendments as presented by a vote of 4-0. The motion
was declared passed. A copy of the Budget Amendments are hereby made a part of these
minutes as an attachment.
B.
Miscellaneous Year End Budget Encumbrances
Finance Director Sherry Carter reviewed the Year End Budget Encumbrances.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Martin, the Board
moved to approve the Year End Budget Encumbrances as presented by a vote of 4-0. The
motion was declared passed. A copy of the Budget Encumbrances are hereby made a part of
these minutes as an attachment.
Mayor Johnson instructed the Town Clerk to schedule a meeting of the Margaret Lane
Cemetery Committee.
C. Consideration of a Resolution Authorizing the Town Manager, the Finance
Director, and the Town Clerk to conduct business on behalf of the Town with
First Citizens Bank's Trust Company
Finance Director Carter presented the Resolution to the Board.
Upon a motion by Commissioner Martin, seconded by Commissioner Chavious, the
Board moved to approve the Resolution Authorizing the Town Manager, the Finance Director,
and the Town Clerk to conduct business on behalf of the Town with First Citizens Bank's Trust
2
.
.
.
441
Company as presented by a vote of 4-0. The motion was declared passed. A copy of the
Resolution is hereby made a part of these minutes as an attachment.
V. ENGINEER
A. Consideration of an Ordinance amending Chapter 14 of the Town Code to allow
the Town to Participate Financially in the cost of Extending the Town's Water and
Sewer Utilities Systems to Properties Located Outside the Town.
Town Engineer Tom Hartye presented the Ordinance for the Board's consideration.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board
moved to adopt the Ordinance amending Chapter 14 of the Town Code to allow the Town to
Participate Financially in the cost of Extending the Town's Water and Sewer Utilities Systems to
Properties Located Outside the Town as presented by a vote of 4-0. The motion was declared
passed. A copy of the Ordinance is hereby made a part of these minutes as an attachment.
B. Scottswood Development Water & Sewer Extension Contract.
Town Engineer Hartye reviewed the Scottswood Development Water and Sewer
Extension Contract with the Board and answered their questions. Engineer Hartye recommended
that the Board approve the Contract.
Upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board
moved to approve the Scottswood Development Water and Sewer Extension Contract pursuant to
minor word changes by the Town Attorney be a vote of 4-0. The motion was declared passed.
VI. ORANGE COUNTY SCHOOL BOARD
A. Determination of Board Members' attendance at the July 1, 1998 meeting with the
Orange County School Board to determine site for new school
Commissioners Dancy, Lloyd, Chavious, and Martin reported that they plan to attend the
meeting. Town Manager Peterson reported that Commissioner Simpson had informed him of his
intention to attend.
VIT. ADJOURN
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board
moved to adjourn at approximately 9:50 AM.
3
'Town
of
ti~,~
442
gh
BUDGET AMENDMENTS
JUNE, 1998
1. GENERAL FUND BEFORE ADJ. ADJ. AFTER ADJ.
EXPENDITURES :
10-4200-020 Admin,-Salaries $ 43,968 $ 437 $ 44,405
10-4400-020 Finance-Salaries 47,636 1,908 49,544
10-4900-020 Planning-Salaries 57,900 1,676 59,576
10-5100-020 Police-Salaries 616,350 20,658 637,008
10-5550-020 Motor Pool-Salaries 31,050 722 31,772
10-5600-020 Street-Salaries 38,505 1,213 39,718
10-5700-020 Powell Bill-Salaries 70,159 2,673 72,832
10-5800-020 Sanitation-Salaries 130,439 3,264 133, 703
10-4200-020 Admin.-Salaries 44,405 (1,000) 43,405
10-5700-762 Powell Bill-Patch & Resurface 79,935 (2,673) 77 ,262
10-9990-000 Contingency 29,314 (28,878) 436
.$1 ,189,661 .$1 , 189 ,661
. WATER FUND
EXPENDITURES:
30-7200-020 Admin.-Salaries $ 43,968 $ 437 $ 44,405
30-7220-020 Engineering-Salaries 59,829 1,620 61,449
30-7240-020 Billing & Coll.-Salaries 55,011 1,822 56,833
30-7400-020 Finance-Salaries 47,636 1,908 49,544
30-7550-020 Motor Pool-Salaries 31,050 722 31,772
30-8120-020 Water Plant-Salaries 133,448 3,587 137,035
30-8140-020 Water Dist.-Salaries 100,920 2,860 103,780
30-8170-020 Meter Reading-Salaries 46,583 1,695 48,278
30-8200-020 Wastewater Coll.-Salaries 100,920 2,860 103,780
30-8220-020 Wastewater Plant-Salaries 227,362 7,231 234,593
30-9990-000 Contingency 34,000 (24,742) 9,258
-$ 880,727 $ 880,727
To fund 1997-98 Longevity Bonus for Town employees.
.
VJ7 North Churlon Street · P.O. Box 429 · lIill.<lborough, North Carolina 27278
919.7.12.2104 · Fa3:: 919.7.12.1028
'BUJ:X;ET AMENDMENTS 4d3
JUNE, 1998
PAGE 2
. GENERAL FUND BEFDRE ADJ. ADJ. AFTER ADJ.
EXPENDITURES :
10-4200-020 Admin,-Salaries $ 43,405 $ 659 $ 44,064
10-4400-020 Finance-Salaries 49,544 1,817 51,361
10-4900-020 Planning-Salaries 59,576 1,329 60,905
10-5100-020 Police-Salaries 637,008 13 , 990 650,998
10-5550-020 Motor Pool-Salaries 31,772 790 32,562
10-5600-020 Street-Salaries 39, 718 302 40,020
10-5700-020 Powell Bill-Salaries 72,832 428 73,260
10-5800-020 Sanitation-Salaries 133,703 2,033 135,736
10-4200-090 Admin.-Reserve for Merits 18,000 (18 ,000 ) -0-
10-5100-020 Police-Salnries 650,1198 (2,920) 648,078
10-5700-762 Powell Bill-Patch & Resurface 77,262 (428) 76,834
$1,812.,818 $1,813,818-
WATER FUND
EXPENDIWRES:
30-7200-020 Admin.-Salaries $ 44,405 $ 659 $ 45,064
30-7220-020 Engineering-Salaries 61,449 1,807 63,256
30-7240-020 Billing & Coll.-Salaries 56,833 908 57,741
30-7400-020 Finance-Salaries 49,544 1,8~7 51,361
30-7550-020 Motor Pool-Salaries 31,772 790 32,562
. 30-8120-020 Water Plant-Salaries 137,035 3,552 140,587
30-8140-020 Water Dist,-Salaries 103,780 844 104,624
30-8170-020 Meter Reading-Salaries 48,278 1,408 49,686
30-8200-020 Wastewater Coll,-Salaries 103,780 844 104,624
30-8220-020 Wastewater Plant-Salaries 234,593 3,290 237,883
30-7200-090 Admin,-Reserve for Merits 18,000 (15,919) 2,081
'j 889 , t~59 $ 889,469
To fund 1997-98 merit and probationary increases,
3. GENERAL FUND
REVENUES:
10-3350-100 Misc.-Confiscation ioAGE $ 12,413 -$ 2,629 $ 15,042
EXPENDIWRES :
10-5100-571 Police-Misc,jDrug Money ioAGE j 14,005 $ 2,629 j 16,634
To fund receipt of substance abuse taxes and restitution payments,
.
BUDGET AMENDMENTS
JUNE, 1998
PAGE 3
.
/'. GENERAL FUND
REVENUE:
10-3050-000 Food and Beverage Tax
EXPENDITURES :
10-4100-571 Gov.Body-Misc./Tax Refunds-
Annexation
10-4100-041 Gov. Body-Attorney Fees
10-5300-150 Fire-Building Maint/Repairs
10-5550-180 Motor Pool-Sanitation Veh.Repair
10-6250-450 Tourism-Contr.Serv./Alliance
10-6400-130 Cemetery-Utilities
10-6400-740 Cemetery-Equipment
10-5600-745 Street-Contrib./Internal Servo
J" ~
.,
WATER FUND
REVENUE:
30-3290-100 Interest Earned-IFS
30-3750-200 Perpetual Maintenance Fee
30-3990-000 Fund Balance Appropraited
EXPENDITURES :
30-7220-020 Engineering-Salaries
30-7550-180 Motor Pool-Water Veh. Repair
30-8100-452 Raw Water-CDBG/Admin.
30-8140-110 Water Dist.-Telephone
30-8140-080" "-Training
30-8200-110 Wastewater Coll.-Telephone
30-8200-080" " -Training
30-8220-740 WWTP~Equipment
30-8600-570 Hurricane Fran-Misc.
30-9990-000 Contingency
To balance departmental accounts for year end.
APPROVED: f:,o t7?<-I ~ - ,<9-,9)/
VERIFIED: d. ~
BEFORE ADJ.
$130,000
$ -0-
15,000
3,000
12,500
66,400
-0-
780
19,649
j117,329
$ -0-
-0-
690.;30:J..
_$690,301
$ 63,256
23,000
-0-
-0-
1,800
-0-
1,600
47,900
76,'764
9,258
$223,578
ADJ.
$15,000
$ 383
(383)
3,600
4,000
15,000
200
(200)
(7,600)
$15,000
$53,575
31,462
(85,0~7)
$ 1,000
4,000
2,600
600
(600)
600
(600)
(638)
2,296
(9,258)
Zj-LfY-
AFTER ADJ.
$145,000
$ 383
14,617
6,600
16,500
81,400
200
580
12,049
$132,329
$ 53,575
31,462
605,264
$690,301
$ 64,256
27,000
2 ,600
600
1,200
600
1,000
47,262
79,060
-0-
_$223,578
~
f'
Town
of
fl~g~
ENCUMBRANCES FROM 1997-1998 TO 1998=1999:
GENERAL FUND
10-4200-455 Administration-Contract Service/Copier
10-4200-331 " -Dept, Supplies/OSHA
10-5100-571 Police-Misc,/Drug Money I~GE
10-5600-450 Street-Contract Service/Railroad Crossings
10-6400-771 Cemetery-Margaret Lane Cemetery
10-6650-000 Housing Consortium Match
10-6900-900 Special Appropriations-Orange Co,/River Park
10-6900-901 " "-Fairview Park Study
10-6900-910 " "'-Occoneechee Park
.
WATER FUND
30-7200-455 Admin.-Contract Service/Copier
30-7200-331 " -Dept. Supplies/OSHA
30-7200-750 " -Capacity Use Weir
30-8120-550 Water Plant-Alum Sludge Removal
APPROVED: fLtf' tf?f-- ~ -,,2f-f'/
VERIFIED: ~~
onna F. ArmbrIster, Town Cler
.
44. 5
$ 259
900
11,362
3,571
2,622
6,825
18,777
5,000
19,307
$68,623'
$ 259
900
11,690
30,000
$42,849'
137 North Churton Street · P.O. Box 429 · lIill!iborough, North Carolina 27278
919.7.12.2104 · F"x: 919.732-1028
'"
Town
of
~lll.~.
.
.
d,i!f
ADDITIONAL ENCUMBRANCES FOR PURCHASE ORDERS ISSUED PRIOR 10 6/30/98:
GENERAL FUND
10-5000-150 Ruffin Roulhac-Building Maint,/Repairs
10-5100-330 Police-Departmental Supp,lies
10-5100-330 "-" ,
10-5100-571 " -Mise, /Drug Money ioAGE
10-5600-745 Street-Contribution/Internal Servo Fund
10-5600-745" " /" ""
10-5700-740 Powell Bill-Equipment
10-5700-740" " "
10-6900-900 Special Appropriations-Orange Co,/River Park
WATER FUND
30-8000-150 Ruffin Roulhac-Building Maint,/Repairs
30-8100-455 Raw Water Supply/Clean Water Management Proj,
30-8120-340 Water Plant-Outside Lab Services
30-8120-550" "-Alum Sludge Removal
30-8120-570" "-Miscellaneous
30-8140-330 Water Distribution-Departmental Sup,plies
30-8140-330" " -" ,
30-8140-570" " -Miscellaneous
30-8140-731" " -Capital Improvements
30-8140-731" " " "
30-8140-731" " " "
30-8200-160 Wastewater Collection-Equioment Rep,air
30-8200-160" ,,_ h ,
30-8200-740" "-Equip,nent
30-8200-740" "-'
30-8200-740" " "
30-8220-320 Wastewater Plant-Chemicals
30-8220-320" " "
30-8220-340" " -Outside Lab Services
30-8220-340" " " " "
30-8220-550" " -Sludge Removal
30-8220-731" " -Capital Improvements
30-8220-740" " -Equipment
APPROVED:JI-/lnt-.// ~';;f-~~ j
VERIFIED: ~~
Donna F. Armbrister, Town Clerk
$ 250 (PO#10560)
415 (PO#10624)
415 (PO#10650)
300 (PO#10483)
7,399 (PO#10528)
143 (PO#10529)
7,399 (PO#10528)
143 (POE10529)
1,800 (PO#09770)
$18,264
$ 250 (PO#10560)
21,667 (PO#10435)
2,071 (PO#10206)
5,586 (PO#19740)
150 (PO#10471)
252 (PO#10634)
3,587 (PO#10342)
150 (PO#10471)
976 (PO#10338)
877 (PO#10497)
403 (PO#10543)
1,225 (PO#10561)
3,850 (PO#10651)
1,525 (PO#10616)
3,690 (PO#10629)
3,235 (PO#10630)
460 (PO#10605)
1,750 (PO#10636)
1,466 (PO#10439)
894 (PO#10588)
2,790 (PO#10448)
11,094 (PO#10635)
20,000 (PO#10641)
$87,948
1.'17 North Charton StreP.f · P.O. Box 429 · IIUlsborough, North Carolina 27278
919-7.12.2104 · Fax: 919-7,12.1028
.
.
.
44 '{
CERTIFIED COpy OF RESOLUTION
'%'uI";'+ d#-jy~
(Name of Camp y)
- 11 .'. ., _1- . - h - . --<.} j /}/ --"
.l, t _e 1.l..TJ.aers!.gnea, nerc::.:..JY cert!.r:y t at .l am tne ~d~/V t...?ey^,
of the above named comnanYi that the followinc is a true cony of a
Resolution duly adopt:d by the Soard of Dire;tors of said Como~y
effective 'on the 2-'17'"t- day of 3u.N~ IS ..9..L.
Resol ved that the officers listed below ar: Authorized
Representatives of the Company with the authority to conduct all
busines.q on behalf of the Company with First Citize!lS Ban.le's Trust
Department.
NllJ1E
?y/c.-:I" fd-~yso,J
5!:.n-; C &r/ey
2b;.v.cl/1- F A;.;,k:J<!Y
TITLE
~;~
~7f'" d:z;,
". #;/~~~h.
;;:~,J /J1ad~tl
;:;: /Y"a.HC/7 2} 'n,j, v
..~~ {lk~~
I further certify that this Resolution has neither been rescinded
nor modified.
Witness ~ hand and seal of ~ ~?' AJ;N4 ~~V#4
this .;J..c;~ day of ~AI~ I LS..z2.
tf::s{1!~
SEll.L
.
.
.
OS/25/1998 21:24 9195442390
~UN-26-98 FRI 1~:2
THE
PLAN & ENGIN
Bl0UG'" LQIol
,I
FIRM
ANORD NANCE AMI' INGCHAPTtR 14
OF T TOWN COD TO ALLOW THE
TOWN 0 PARTIC" I FINANCIALLY
IN THE ST OF EXT INO TIlE TOWN'S
WATER SEWER ILlnES SYSTEMS
TO PROlE JES LOCA~ OUTSIDE THE TOWN
THE BOAJU) OF COMMlS lONERS OF ntb TOWN OF Hll..LS80ROUGH
ORD~S; j
Section I. Subseed 14.61(&) ofth Hillsborouch Town Code is amended by
addtni tMreto I n.w IUbdi ion (4) co re1 follows:
(4) E"cons ioo oft!le ~'n's wlter Uld'$eWcr facilities co I proposed development
toea. outsi4. the tOWD wO Id implement town's Ions ranse plw for eM expiASion
of lts.utility l)'IteJl1S and rh by be of suhat ill beneftt to the town u & whole,
Soc:tiOA 2. All pro .ions of any [ol,' ofdinaA~e in eonfUC't with this ordinance
are npealed. T
mce shall ~e tfToc;tive upon adoption.
The .......... ordIo hav... ~ ~bmltwd 10 . vot.. receivocl tIla roOo,,;ol
that wu dwyedopte4 chiJP' day or :/i{!II '. 1998.
AyOf: -I
Noes: ...fJ
Absent or Excused; /
I
.j
I
I
I
I
j
PAGE 03
P.02
448