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Home My Public Portal About1990-10-18 PERSONNEL BOARD AGENDAI CALL TO ORDER II PLEDGE OF ALLEGIANCE III APPROVAL OF MINUTES IV STUDIES & REPORTS 0 AGENDA REGULAR MEETING OF THE PERSONNEL BOARD CITY OF LYNWOOD October 18, 1990 5:00 p.m. C RECEIVED CITY OF LYNWOOD I CITY CLERKS OFFICE OCT 111990 AM PM 7 ► 8►9►ID►ll►12►1 ► ► ► Roll Call of Commissioners Arnold Litke, Chairman George Lewis Kent Swift Patrice Bell Nancy Gilpen Regular meeting of September 20, 1990 (1) Administrative Policy - Promotional Examinations (2) Request for Certification of Eligibility Lists Closed Promotionals a. Administrative Aide b Administrative Analyst I c License Representative d Personnel Analyst II Open Recruitments e Planning Associate f Administrative Analyst II V ORAL COMMUNICATIONS VI ADJOURNMENT REGULAR MEETING OF THE PERSONNEL BOARD CITY OF LYNWOOD September 20, 1990 The regular meeting of the Personnel Board of the City of Lynwood, Caiifornia was held on Thursday, September 20, 1990 at 5:00 p.m in the Council Chambers of the Lynwood City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER The meeting was called to order by Chairman Litke at 5:03 p m Roll call was taken by Gail Black, Personnel Analyst All commissioners were in attendance with the exception of Commissioner Gilpen who was excused PLEDGE OF ALLEGIANCE Led by Commissioner Swift APPROVAL OF MINUTES The motion was made by Commissioner Bell and seconded by Commissioner Lewis to approve the minutes of the regular meeting of August 16, 1990 as presented All in favor Motion carried STUDIES & REPORTS The first item on the agenda was the request for abolishment of the Associate Civil Engineer eligibility list. Commissioner Lewis made the motion with Commis- sioner Bell seconding to approve the abolishment All in favor Motion carried. Commissioner Swift noted the possible need to have continuous filing on recruit- ments where it was difficult to attract a larger pooling of candidates which were ,qualified Commissioner Lewis suggested having two separate eligibility lists when one title was used but an individual may be utilized in different departments which required a specialized skill. The second item was a request to merge the current Building Maintenance Worker eligibility list with a new recruitment as there were fewer than three names remaining Commissioner Swift made the motion with Commissioner Bell seconding this request. All in favor Motion carried ADJOURNMENT There being no further business to conduct the motion was made by Commissioner Lewis and seconded by Commissioner Swift to adjourn All in favor. Motion carried The next regularly scheduled meeting will be October 18th Adjournment: 5:20 p.m. e October 18, 1990 • C ity o 'LYNWOOD �.A City Meeting CAdPages 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (213) 603 -0220 TO: Honorable Chairperson and Members of the Personnel Board FROM: Gail L. Black, Personnel Analyst I SUBJECT: PROMOTIONAL EXAMINATIONS ALL AMMICA CITY The Lynwood City Council approved an Administrative Policy establishing the City's policy and practices on promotional examinations August 7, 1990. This Administrative Policy is attached for your review. Please retain this policy within your Personnel Rules and Regulations handbook. • CITY O LYNWOOD •ADMINISTRATIVE POLICY SUBJECT: PROMOTIONAL EXAMINATION CITY MANAGER . PURPOSE To establish the City's policy and practices in allowing a promotional examination when there are fewer than three candidates who meet the minimum qualifications. POLICY It is the policy of the City of Lynwood to encourage employees to advance and grow within the organization by allowing flexibility in the promotional recruit- ment process. , PROCEDURE 1) A closed promotional examination will be conducted for positions when there are classified or hourly employees who have attained PERS eligibility, who meet position requirements, and it is in the best interests of the City 2) In the event of less than three qualifying applicants the appointing authority shall be given the opportunity to request that the Human Resources Department proceed with the recruitment as long as there is one City employee who meets the minimum qualifications and the City Manager concurs with the recommendation 3) The examination will consist of a qualifying evaluation of application, written examination (as warranted) and an oral interview 4) In the event a written examination is administered, e.g , entry level position with more than one applicant, the examination will be weighted equally with the oral interview 5) The oral interview panel will consist of at least two Department Heads from outside the department which has the current vacancy. The Human Resources Department will prepare the questions which will be asked of each candidate. 6) Tabulation of all scores in the form of an eligibility list will be presented to the Personnel Board for their certification Approved at the City Council meeting of August 7, 1990, agenda item #26 0 DATE: TO: FROM: sUBJECT: August 7, 1990 Honorable Mayor and Members of`the City Council Michael T. Beriot, Assistant City Manager by Gail L. Black, Personnel Analyst I a PROMOTIONAL EXAMINATIONS OBJECTIVE To.-have the City Council approve an administrative policy allowing a promotional examination when there are fewer than three candidates who meet the minimum job requirements. FACTS 1) A closed promotional examination has been conducted for positions when there are classified or hourly employees who have attained PERS eligibility, who meet position requirements _and it is in the best interests of the City to do so. (Personnel Rules i Regs. Rule VII, Section 2 and Rule - %III, section 2). 2) Past practice has been to proceed with a promotional examina- tion when there are at least three qualifying in -house candidates. 3) The City practices the Rule of Three to promote appointments based on merit and to reduce the likelihood of discrimination and /or favoritism. Eligibility lists for promotional examinations have been certified with less than three candidates on them, however, there had to be at least three individuals who met the minimum qualification for the position in question at theoutset of the recruitment. ANALYSIS AND CONCLUSIONS To encourage employees to advance and grow within the organization, flexibility should be allowed in the promotional recruitment process. In the event of less than three qualifying applicants the appointing authority should be given the opportunity to request that the Human Resources Department proceed with the recruitment as long as there is one city employee who meets the minimum qualifications and the City Manager determines that it is in the best interest of the City to proceed with the recruitment. RECOMMENDATION Direct staff to prepare examination to proceed candidates and the City request to proceed with an administrative policy when there are less than Manager concurs with the the examination process. allowing a promotional three qualifying appointing authority s ec6u� 4 z cauara� 4 I V 6 9/7/96 -- RESOLUTION NO. 90 -127 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DECLARING ITS INTENTION TO CONDUCT A PUBLIC HEARING TO ASCERTAIN WHETHER A NUISANCE IS BEING MAINTAINED ON CERTAIN REAL PROPERTY." was presented. Councilmember Rea discussed the proceedings up to this point on these matters. Stated Code Enforcement had investigated the items. After discussion, It was moved by Councilmember Rea, seconded by Councilmember Heine to adopt the resolutions. ROLL CALL: AYES: COUNCILMEMBERS HEINE REA, WELLS, HENNING NOES: NONE ABSENT: COUNCILMEMBER RICHARDS RESOLUTION NO. 90 -128 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DECLARING CERTAIN EQUIPMENT TO BE SURPLUS AND DIRECTING THE SALE THEREOF." was presented. RESOLUTION NO. 90 -129 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY AUTHORIZING THE PURCHASE THROUGH AN INFORMAL BID OF ONE FIRE ENGINE." was presented. It was moved by Councilmember Heine, seconded by Councilmember Rea to adopt the resolutions. ROLL CALL: AYES: COUNCILMEMBERS HEINE, REA, WELLS, HENNING NOES: NONE ABSENT: COUNCILMEMBER RICHARDS The following action was taken: RESOLUTION NO. 90 -130 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA APPROVING A CONTRACT WITH MARTINEZ ARCHITECTS, INC. TO PROVIDE ARCHITECTURAL DESIGN SERVICES FOR A NEW TRANSIT /COMMUNITY CENTER." was presented. Council direct staff to prepare an administrative policy allowing a promotional examination to proceed when there are -less than - three qualifying candidates and the City Manager concurs with the appointing authority's YegUest- to.proceed with the examination process. RESOLUTION NO. 90 -132 entitled; "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE APPROPRIATING ADDITIONAL FUNDS TO COVER PROPOSED PERSONNEL CHANGES IN THE HUMAN RESOURCES DEPARTMENT, THE COMMUNITY�DEVELOPMENT DEPARTMENT, THE CITY CLERK'S OFFICE AND THE RECREATION AND PARKS DEPARTMENT." was presented. RESOLUTION NO. 90 -133 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE DEMANDS AND ORDERING WARRANTS DRAWN THEREFOR." was presented. It was moved by Councilmember Heine, seconded by Councilmember Wells to approve the foregoing resolutions. ROLL CALL: AYES: COUNCILMEMBERS HEINE, REA, WELLS, HENNING NOES: NONE ABSENT: COUNCILMEMBER RICHARDS RESOLUTION NO. 90 -131 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO OBTAIN INFORMAL BIDS FOR PURCHASE OF COMPUTER EQUIPMENT AND APPROPRIATING ADDITIONAL FUNDS TO COVER EQUIPMENT PURCHASE." was presented. 0 October 18, 1990 City o LYNW �-A City �,Ueettng G1aPPenges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (213) 603 -0220 TO: Honorable Chairperson and Members of the Personnel Board FROM: Gail L. Black, Personnel Analyst I SUBJECT: ELIGIBILITY LISTS .�MFRI[1 CITY Attached for your review and certification are four "Closed Promotional" recruitments and two "Open" recruitments. The breakdown of scores and candidates' names are outlined for each specified job title. , 0 10 =18 -90 "Closed Promotional" ADMINISTRATIVE AIDE Eligibility List ORAL 70 pts. I. S. Fowler 55 1 applicant Female white . "Closed Promotional' ORAL 70 pts. 1. R. Brooks 58 2. 0. Williams 55,5 2 applicants Female black ADMINISTRATIVE ANALYST I Eligibility List 0 10 -18 -90 0 10 -18 -90 "Closed Promotional" LICENSE REPRESENTATIVE Eligibility List ORAL 70 pts. 1. M. Cabaret 57 1 applicant Female white "Closed Promotional' 1. G. Black PERSONNEL ANALYST II Eligibility List ORAL 100 ots. 91 10 -18 -90 1 applicant Female-whit, 10 -18 -90 ORAL 70 pts. 1. L. Morales 48.50 '2. G. Morris 47.33 3. G. Hargrove 47.00 19 applicants 8 accepted for interview 3 passed (2 No Shows) 3 certification 1 male black 2 .female black 1 male Hispanic PLANNING ASSOCIATE Eligibility List 0 10- ,18 -90 1. R. McCourt 2. M. Vasquez 3. C. Eshett ' 4. R. Cua ORAL 100 ots. 90.33 76.00 69.33 65 33 '53 applicants 8 accepted for interview 4 passed (3 No Shows) 4 certification 2 male white 1 female white 1 male Hispanic ADMINISTRATIVE ANALYST II Eligibility List