HomeMy Public PortalAbout006-2017 - Finance - Interlocal Agreement - Sanitary - Finance ManagerINTERLOCAL AGREEMENT
This Agreement is entered into this day of &w� , 2017, and effective January
1, 2017, through December 31, 2017, by and between the City -of Richmond, Richmond, Indiana
(hereinafter "City") and the Richmond Sanitary District (hereinafter "Sanitary District").
WHEREAS, the Sanitary District has previously handled its budgets, financial services and
accounting through employees of the Sanitary District, specifically a finance manager, accounts payable
clerk and accounting technician; and
WHEREAS, a recommendation from Waggoner, Irwin, Scheele and Associates, Inc., Consultants
for the City, set forth three options regarding the feasibility of the Finance Department of the Sanitary
District, including forming an Interlocal Agreement with the City's Controller's Office; and
WHEREAS, Contract No. 97-2005 was entered into by the City and Sanitary District on June
23`d, 2005 for purposes of cost containment and efficiency, to reorganize the handling of the budget,
financial services and accounting for the Sanitary District and have said budget, financial services and
accounting managed by the City; and
WHEREAS, this reorganization of the budget, financial services and accounting of the Sanitary
District has substantially reduced costs for the Sanitary District and minimized redundancy of procedure
of both the City and the Sanitary District; and
WHEREAS, the City and Sanitary District desire to continue with the terms of this agreement
through this Interlocal Agreement regarding the managing and operation of the budgets, financial services
and accounting for the Sanitary District by the City;
NOW THEREFORE, in consideration of the terms and conditions contained herein, including the above
stated recitals, the parties agree as follows:
1. ACCOUNTING AND FINANCIAL SERVICES — The City shall be responsible for,
and shall administer, the budget, financial services, and accounting for and on behalf of the Sanitary
District, including any and all budgeting, financial services and accounting duties or tasks on behalf of the
Sanitary District, effective January 1, 2017, through December 31, 2017.
2. SUPERVISION AND POSITIONS — All personnel operating under this Interlocal
Agreement, and all positions created by this Interlocal Agreement, shall be employees of the City of
Richmond, shall work out of the Controller's office and shall be supervised by the Controller of the City
of Richmond. The following sets forth the handling and managing by the City of the Sanitary District's
budget, financial services and accounting:
A. Personnel in the Controller's Office will assume additional duties and responsibilities in
handling and managing Sanitary District's budget, financial services and accounting, over
and above the already existing budget, financial services and accounting rendered by the
Controller's Office of the City of Richmond, with the City Controller's Office personnel
being compensated an additional $22,728.48 on an annual basis, including benefits, as set
forth on the worksheet attached hereto as Exhibit A, with said additional compensation
subject to the approval of the Common Council of the City of Richmond.
Contract No. 6-2017
B. City Controller's Office will retain a full-time person, at an annual salary, including benefits,
of $58,161.45 to handle, among other things, accounts payable, accounts receivable and
payroll duties in connection with this Agreement.
C. An expense category with an annualized line item of $2,500.00 to cover office supplies,
gasoline and other miscellaneous expenses incurred by City's Controller's Office personnel
in assuming the duties and responsibility in handling and managing the budget, financial
services and accounting of the Sanitary District.
3. REIMBURSEMENT — The total annual reimbursement to the City from Sanitary District shall
be $83,389.92. Beginning January 1, 2017, and continuing through 2017, future Interlocal Agreements
between the City and the Sanitary District will be adjusted for pay rate increases that match the City's
percent increases given to all employees of City. The City will invoice RSD quarterly for said
reimbursement.
4. MISCELLANEOUS — This Agreement shall be construed according to the laws of the State of
Indiana.
5. AMENDMENTS — No amendment or modification to this Interlocal Agreement shall be made
except in writing and signed by both parties.
6. AUTHORIZATION — The individuals signing below represent that they have full authorization
to execute this document on behalf of either the City of Richmond or the Richmond Sanitary District.
IN WITNESS WHEREOF the parties execute this Agreement as of the date first set forth above although
signatures may be fixed on a different time.
CITY OF RICHMOND
BOARD OF PUBLIC WORKS
Vicki Robinson, President
Date:
Approved:
Date: I — Z!�— 1 7
CITY OF RICHMOND
SANITARY DISTRICT
Sue Miller, President
A i, ember
04�Stiens, Member
Date: I-gq
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