HomeMy Public PortalAbout2012.097 (05-15-12)RESOLUTION NO. 2012.097
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE EXTENSION OF THE AGREEMENT BETWEEN THE CITY OF LYNWOOD AND
THE CITY OF INGLEWOOD TO PROVIDE PARKING CITATION SERVICES AND
COLLECTION SERVICES; AUTHORIZING THE MAYOR TO EXECUTE THE
AGREEMENT TO AVOID INTERRUPTION OF SERVICES; AND AUTHORIZING
STAFF TO ISSUE A REQUEST FOR PROPOSAL TO ENSURE THAT THE CITY
RECEIVES THE MOST COST EFFECTIVE PARKING COLLECTION AND CITATION
PROCESSING SYSTEM
WHEREAS, at the March 20, 2012 Council meeting, staff indicated, per the
terms of the original agreement, that a month -to -month contract extension with the City
of Inglewood to provide parking citation and processing services is not permitted; only
two optional 1 -year extensions are permitted; and
WHEREAS, staff requested Council to reconsider item and approve a 1 -year
extension with Inglewood with the intent that the City would engage in a RFP process,
utilize the 120 day termination clause to end services early in order to avoid interruption
of services and transition to new service provider; and
WHEREAS, the City Council requested the City Attorney to review the terms
and conditions of current agreement with the City of Inglewood to clarify if the
agreement allowed for a month -to -month extension and to verify the termination clause
and requirements, and upon the City Attorney's review; Council requested staff to bring
back item for a final recommendation; and
WHEREAS, the City Attorney has reviewed and verified that the current
agreement with the City of Inglewood only allows for a one -year extension and also, a
120 day written notice is required to terminate contract early; and
WHEREAS, further, staff continued to negotiate and work with the City of
Inglewood officials, in which Inglewood agreed to lower the termination clause from 120
days notice to a 30 day notice; thus resembling a month -to -month agreement term; and
WHEREAS, to avoid interruption to services and ensure seamless transition of
new vendor and processing system, staff recommends that the current service
agreement with the City of Inglewood be extended for one additional year; and
WHEREAS, pending the completion of the RFP process, selection of vendor,
and implementation of new processing system; the RFP process should take less than
one year in which staff will exercise the new 30 -day termination clause of the contract in
order to transition to new service provider.
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council approves the extension of the Parking Citation
Management Services between the City of Lynwood and City of Inglewood and
authorizes the Mayor to execute the Agreement entitled "Service Agreement Change
Notice ".
Section 2 . That the City Council authorizes staff to issue a Request for
Proposals to ensure conformance with Section 6 -3.9 of the Lynwood Municipal Code on
contracts exceeding $15,000.
Section 3: The appropriation for the contract services will continue to be
deducted from the Municipal Code Fines revenues for the remainder of FY12 in the
event appropriation for contract services exceeds the budget included in the Parking
Enforcement Division expenditure budget. The collection fees as incurred will continue
to be included in the penalty charged to the registered owners of unpaid parking
citations pursuant to Lynwood Municipal Code 6 -8.
Section 4. This Resolution shall take effect immediately upon its adoption.
Section 5. The City Clerk shall certify as to the adoption of this City Council
Resolution.
PASSED, APPROVED and ADOPTED this 15 day of May 2012.
Jim Morton, Mayor
ATTEST:
" leA
•
APPROVED AS TO FORM:
Fred Galante, City Attorney
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
APPROVED AS TO CONTENT:
Robert S. Torrez, A is nt City
Manager
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the 15 th day of May, 2012.
AYES: COUNCIL MEMBERS RODRIGUEZ, SANTILLAN-BEAS, ALATORRE
AND MORTON
NOES: NONE
ABSENT: COUNCIL MEMBER CASTRO
ABSTAIN: NONE
aria Quinonez, d City l C A lerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City
Council of said City, do hereby certify that the above foregoing is a full, true and correct
copy of Resolution No. 2012.097 on file in my office and that said Resolution was
adopted on the date and by the vote therein stated. Dated this 15 th day of May, 2012.