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Home My Public Portal AboutResolution 20-29 Records Destruction City of McCall RESOLUTION NO. 20-29 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MCCALL, IDAHO RELATING TO ADMINISTRATION, AUTHORIZING THE DESTRUCTION OF RECORDS; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of McCall: WHEREAS, the City of McCall accumulates and retains records for public purposes; and WHEREAS, the City of McCall adopted a records management policy on December 17, 2009; and WHEREAS, the records listed on Exhibit A which are annexed hereto and made a part of this resolution as if included in its entirety, are no longer needed for public purposes; and WHEREAS, the records currently occupy facilities that could better be used for other purposes. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of McCall, Valley County,Idaho as follows: SECTION 1: The City Clerk is authorized to destroy all records contained in Exhibit A. SECTION 2: This resolution shall be in full force and effect upon its passage and approval. PASSED and approved by the City Council of the City of McCall this 3`d day of December 2020. DF MCC, CITY OF MCCALL ��•`'�5� N«'' 4"01,•,• Valley County, Idaho V • > Robert S. iles, Mayor ATTEST: 0`,,,�� BessieJo W ner, City Illerk Resolution 20-29 Destruction of Records December 3,2020 Pagel of 4 Resolution 20-29 Exhibit A Box# Label Description Date.Eligible for Destruction Lodging Local Option Tax Funding Applications, Funding Matrix, 594 1/1/2015 Correspondence, and Ordinance Research 2005-2009 Idaho Public Utilities Commission Notice of Applications Correspondence 643 2000-2003 and 2006-2007; Public Record Requests 2009; Bank Deposit Books 1/l/2016 4/25/03-7/3/03 and 12/10/07 thru 11/23/10 info, adjustments, correspondence, auto pay info, old meter info) for the following streets: Lake Street, Lawrence Dr, Louisa Ave, Mather Road, McCall Avenue, McGinnis Street, Meadow Lake Ct, Park St,Pilgrim Cove Rd, Sandwedge Ct, Spruce Street, Stibnite Street, Strawberry Lane, Sunny Way, 644 Sunset Street, Third Street, Thompson Ave, Thula Street,Timber Circle, 1/1/2017 Timbercrest Loop, Timm Street, TJ's Loop, University Lane, Verita Rd, Veronica Street, Virginia Blvd, Wanda Ave, Warren Wagon Road, Washington Street, Westshore Place, Whipkey Lane, Whitetail Dr, Wild Horse Drive, Williams Creek Ct,Willie Lane, Woodlands Drive,Woody Drive, Wooley Ave D 2004-2011 Utility Billing Records (contracts, work orders, notices, deposit info, adjustments, correspondence, auto pay info, old meter info) for the following streets: Allen Ave, Alpine Street, Ann Street, Aspen Ridge Lane, Birdie Drive, Bitterroot Drive, Boydstun Street, Bridle Pathway, Brown Dr, Brundage Drive, Buckboard Way, Camp Road, Carico Court, Carmen Drive, 645 Cece Way, Cee Way Loop, Commerce Street, Conifer Lane, Cottage Court, 1/1/2017 Davis Ave, Dawson Ave, Deer Forest Drive, Deinhard Lane, Divot Lane, D'Lashaye Loop, Douglas Drive, Eagle Drive, Ernesto Drive, Evergreen Drive, First Street, Floyde Street, Forest Street, Fox Fairway Court, Gamble Road, Graham Drive, Greystone Drive, Hayes Street, Herrick Street, Kaitlyn Loop, Karen Street, Kasper Street,W Lake Street 646 FYI Utility Billing Monthly Reports Jan-June 1/l/2016 Utility Billing: Audit Reports FY03-FY10; Credit Bureau Reports 1998-2007; 647 Online Payment Reports FYI Oct-Apr; Direct Pay Reports FYI I Oct-May; 1/1/2017 Customer Adjustments 2007-2008; Cash Receipt/Transaction Summary Reports FYI I Oct-Mar FYI 0: Utility Billing Monthly Reports July-Sept; Transaction Summary 648 Reports; Transaction Registers; Payment Import Reports; Online Payment 1/l/2016 Reports; Cash Reciept Books 9/12/05-4/14/09; Phone Log 10/05/05-05/13/08 649 IFYI1 Utility Billing Monthly Reports Oct2010-Mar2011, Sept2011 1/1/2017 Resolution 20-29 Destruction of Records December 3,2020 Page 2 of 4 Public records requests 2010-2011; Office supply orders 2010-2011; Misc Correspondence 2011; Expired insurance certificates 2011-2012; Public notice pictures 2011; Parks reservations 2008 &2011; Recreation Cards & 653 Scholarships 2011-2012; Road Closures 2009-2011; Events/Carnivals 2009- 1/l/2018 2010; Hawkers/Peddlers/Special Use permits 2009-2011; Calendar worksheets 2010; Alcohol Catering Permits 2011-2012; Farmers Market permits 2010- 2011; Vehicle Sign Out sheets 2010-2011 FYI 1: LGIP Statements, Combined Cash Investments Combined Acct 654 1/1/2017 Statements, and Urban Renewal Bank Statements 665 FYI Month End Reconcilations and Journal Entries 1/1/2016 FY10: Combined Account Statements, LGIP Statements, Water& Sewer Bond 667 Statements, Urban Renewal Bond Statements, Urban Renewal Bank 1/1/2016 Statements, First American Fund Prospectus, Visa Card Services Statements 671 FYI Budget Development Worksheets and AIP Budget Development Manual 1/1/2014 Apr 2010 677 FY08: LGIP Investment Portfolio Summary; Water and Sewer Bond 1/1/2014 Statements; LGIP Statements FY09 Comined Account Statements &Reconciliation Info; FY08 &FY09 685 First American Funds Prospecti: FY09 LGIP Statements; FY09 Sewer Bond 1/l/2015 Statements; Urban Renewal Remittance Reports 10/08 - 9/09; Visa Business Card Statements 2007-2009; FY09 Water Bond Statements (February Missing) 689 2007-2008: US Bank System Audit Logs; Combined Cash Investment Packets; 1/1/2014 Staff Statistics 731 Budget Development Worksheets for FY08-FY09-FY10 1/l/2014 Winter Carnival 2010-2012; Alcohol Catering Permits 2012; Events/Vendor Permits 2011-2012; Office Savers invoices 2012; Correspondence/Vehicle 745 Logs 2011-2012; Park Reservation Deposits 2012; Public Records Requests 1/l/2019 2012; Closed businesses 2013; Expired Insurance Certificates 2011-2012; Deposit Slips 11/24/10-11/7/12; Cash Receipt Books 2009-2013; Recreation Card Apps & Scholarships, and Registrations 2012 2013 Front Desk Files -office savers invoices, public record requests,park reservation deposit records; Alcohol Catering Permits 2011-2014; Correspondence 2012-2013; Events/Hawkers permits 2010-2014; Expired 802 1/1/2020 Insurance Certificates 2012-2014; Deposit Books 11/8/12-1/23/14; Farmers Market applications 2012-2013; Firework Stand permits 2012-2013; Absentee Voter Registrations 2013-2014 2009-2010 Monthly Reconciliations: Benefit Liabilities Reconcilations, Detail Ledgers of LID Payroll, Utiliity Billing, and A/P, Journal Entries, Payment 830 Registers,Transaction Summaries, Improvement District GL Updates, Unpaid 1/1/2016 Invoice Reports, Benefit Invoicing; 2006-2010 Dept Head Meeting Agendas Resolution 20-29 Destruction of Records December 3,2020 Page 3 of 4 FY12: Combined Account Statements, LGIP Statements,Water& Sewer Bond 844 Statements, Urban Renewal Bond Statements, Urban Renewal Bank 1/1/2018 Statements, First American Fund Prospectus 2011-12 ICRMP Claims 2008: 1998 Chevy S10 L5; Barker, Boyd; Davenport, Scott; Egnatz,Finton, Terrill; David &Brandi; Glass, Gary; Hartland Corp; Hopkins, Jonathan; Masner, Morgan; Pickering, Chris &Jennifer; Sprague, Doug; Street Light on 3rd St; Trapp, Monica,; Warren, John; Whalen, Jerry; ICRMP Claims 2006: Mountain Central Board of Realtors Public Works Bids for 13-07 Heavy Equipment Lease/Purchase 8/13/13: Burks Tractor Company, Western States, and Cesco; Invitation to Bid PW 13-03 blank paperwork copy 10/19/12 2013 Clerk Files: Catering Permits, Event Permits, Farmers Market Permits, Fireworks Permits, Park Reservation Deposit Reports, Closed Business 969 Licenses; 2016 Front Desk Correspondence, Public Record Requests, ; 2014 l/l/2020 Library Cash Receipts; FYI City Manager Budget Development Notes; Local Option Tax Payment Vouchers- Dec 2012 &4th Qtr 2012 PW 13-06 Standby Power-Knowles Rd Pump Station 07/17/13 - Challenger Companies In Public Works Bids for 13-05 2013 Street Striping 4/30/13: Curtis Clean Sweep and Pavement Markings NW Public Works Bids for BE-376-1107 SH55 Club Hill Blvd Acceleration Lane 4/4/13: Falvey Corp, Granite Excavation, and Valley Paving Public Works Bids for Third Street Corridor Revitalization Project 2/19/13: Irminger Construction Inc, Richard Jordon, and Paul Construction Inc; Resolution 20-29 Destruction of Records December 3,2020 Page 4 of 4